The URL can be used to link to this page

2010.08.19 Work Session PacketCOUNCIL WORK SESSION} THURSDAY, AUGUST 19, 2010 7:00 P.M. _ Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at p.m. on Thursday, August 19, 2010 in the Community Room at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. The Mayor called the work session to order. I. ATTENDANCE The city clerk recorded the attendance with the following members: COUNCIL: '*nderson, ❑Hoppe„Hoffmann, 4Selton, ``. M0ore, L, Moore, and ElBowman STAFF: ity Manager A. Norris, Police Chief J. Banick, C��cssistaytt-Ei#y erres, t3finance Dir ctor C. Hansen, '-'� �ire�rorrT-Peters, * u b I i c Works Director/City Engineer T. Mathisen, CRecreation Director G. Hackett, and'WCity Clerk J. Lewis OTHER: I 1='ire Chief S. Crandall and �( WMFRD President B. Hubbard x J II. AGENDA The Council and staff discussed the following agenda items: 0 2011 West Metro Fire Relief District Operating Budget; and 2011 Capital Budgets (PIR, PERF, FERF, Street Maintenance, Street Reconstruction). III. ADJOURNMENT The work session adjourned at '+ _ p.m. ReNae J. Bowman, Mayor ATTEST: Janet Lewis, City Clerk GACity Clerk\Council\Work sessionsWn8-19-10 ws first. doc 1 7 Memorandum CITY of C.aLt'S7AL DATE: August 11, 2010 TO: Mayor and City Council FROM: Anne Norris, City Manager . . �✓ Y SUBJECT: 2011 West Metro Fire District Budget West Metro Fire District Board President Brian Hubbard and Chief Scott Crandall will present the 2011 budget (attached) for the District which was approved by the West Metro Board at its June 9 meeting. The proposed 2011 budget is $ 2,043,734, a very slight increase over the 2010 approved budget. At its June 9 Board meeting, the Board approved a 4% reduction to the 2010 District budget in response to loss in state aids incurred by both Crystal and New Hope. The revised 2010 budget is $1,962,587. The 2011 operating budget includes: The addition of the SAFR grant position (the cost is offset by a federal grant); No cost of living increase for employees; The addition of long-term disability; The addition of a contract administrator for the flex spending plan benefit; - A modest reduction in legal fees; - A reduction in vehicle repair costs; - A slight increase in awards; and A reduction in training expenses. The 2011 minor capital budget includes miscellaneous minor equipment and computer/technology replacement as well as funding for the future replacement of turnout gear and the second year of funding for station improvements. The overall increase for the total 2011 budgets is $81,147. The West Metro Budget Committee and Board approved the proposed 2011 budget with the contributions from the cities remaining at the adjusted 2010 amounts. The balance of $81,147 will come from the general fund balance ($26,638) and the capital fund balance ($54,509). Both the Budget Committee and Board recommended the use of fund balance due to the economic situation and recognize this cannot be a trend nor is it sustainable. Attach: -- ..■ r-r%ir rf1FIIV SUPPLEMENTAL AGENC * 2011 West Metrc 2011 Capital Budi Reconstruction) Memorandum Iirif fRYCRYSTAL DATE: August 16, 2010 TO: Mayor and City Council f FROM: Anne Norris, City M; �, anager, 'tt'/ SUBJECT: Fund Balance Information — West Metro Fire District The proposed 2011 West Metro Fire District budget relies on use of fund balances for general and capital funds. The Council will be reviewing and discussing the 2011 West Metro Fire budget at its August 19 work session with Board President Brian Hubbard and Chief Scott Crandall. Attached are: Summary of fund balances for 2006 — 2009, prepared by Finance Director Charlie Hansen, using the West Metro audit reports for those years; - June 30, 2010, financials for West Metro, prepared by West Metro accountant; and - Current West Metro Fire District Fund Balance policy. Attach: 1 West Metro Fire & Rescue District Financial Summary - Last Three Years General Capital Special Fund Replace Revenue Actual Actual Actual Fund Balance 12/31/2006 19,993 90,088 726,172 Member Assessments 1,378,068 Other Revenue 20,907 262,783 53,571 Total Revenue 1,398,975 262,783 53,571 Expenditures 1,299,626 396,983 14,680 Fund Balance 12/31/2007 189,437 591,972 58,884 Member Assessments 1,640,132 415,296 Other Revenue 23,323 33,877 46,337 Total Revenue 1,663,455 449,173 46,337 Expenditures 1,500,419 448,523 25,690 Fund Balance 12/31/2008 352,473 592,622 79,531 Member Assessments 1,786,432 254,490 Other Revenue 21,374 16,834 14,878 Total Revenue 1,807,806 271,324 14,878 Expenditures 1,701,527 349,969 19,321 Fund Balance 12/31/2009 458,752 513,977 75,088 C:\Documents and Settings\anorris\Local Settings\Temporary Internet Files\Content.0utlook\01 R30A5L\West Metro 3 year fund balances 2006 - 09.XIs 8/13/2010 8:44 AM West Metro Fire -Rescue District Statement of Activities - Historical and Budgeted For the One Month June 30, 2010 and the Six Months ended June 30, 2010 Current To Date Annual Remaining Balance Balance Budget Budget Actual Actual Variance kavenue 50100 - Operating Revenue 51000 - Misc Income Total Revenue Expense Personnel 61500 - Regular Salaries 62000 - Part - Time Salaries 62200 - PERA Coordinator 62800 - Social Security 8 Medicare 63000 - Fire Pension 63200 - Medical Reimbursement 65500 - Clothing Allowance Insurance 63600 - Dental Insurance 63800 - Health Insurance 64000 - Life Insurance 64500 - Workers Comp Insurance Supplies 70500 - General Office Supplies 72500 - Cleaning 74000 - Misc Operating 74500 - General Repair 75000 - Equipment Repairs 75500 - Small Tools 76000 - Motor Fuels 77000 - Turn Out Gear 77500 - Tires 78000 - Building Repairs 79000 - Fire Prevention Supplies Service 80200 - Consultant 80600 - Legal Fees 80800 - Medical Exams Communication and Delivery 81200 - Telephone 81400 - Postage & Delivery 81600 - Radio Units 81800 - Communications Transportation Expenses Subtotal Remaining Budget Percent S 152,716 $i 916,296 $ 1,832,593 $ 916,297 M.0% $ $ 6,500 6,500 100.0% 152,716 916,296 1,839,093 922,797 502% 33,438 201,457 428,263 226,806 53.0% 31,097 170,311 390,000 219,689 56.3% 4,401 25,387 55,830 30,443 54.5% 3,053 17,991 40,453 22,462 55.5% 325,000 325,000 100.0%,A (440) (800) 800 0.0% 908 2,977 7,000 4,023 57.5% 22 377 (377) 0.0% 3,919 28,839 50,500 21,661 42_g (265) (407) 300 707 235.7% 10,583 42,332 31,749 75.0% 49 823 2,500 1,677 67.1 % 194 1,311 3,000 1,689 56.3% 791 3,457 10,783 7,326 67.9% 375 1,092 2,070 978 47.2% 310 4,017 8,930 4,913 55.0% 253 3,000 2,747 91.6% 1,220 5,624 15,000 9,376 62.5% 2,319 16,830 25,000 8,170 32.7% 3,000 3,000 100.0% 455 3,000 2,545 84.8% 2065 9,000 8,794 97.7% 3,380 18,005 o 14,625 o 81.2 /o 8.692 8,000 (692) (8.6)% 57 6.781 8,000 1,219 15.2% 1,887 10,190 19,898 9,708 4e-8° 212 1,300 u %6� 1,088 83.7% 1,810 53,005 51,763 (1,242) (2.4)%X 382 2,051 5,000 2,949 59.0% 85,527 3 575,094 5 1,536,927 $ 961,833 62.6% wm See accompanying Accountant's Compilation Report. West Metro Fire -Rescue District Statement of Activities - Historical and Budgeted For the One Month June 30, 2010 and the Six Months ended June 30, 2010 Current To Date Annual Remaining Balance Balance Budget Budget Actual Actual Variance ,,tilities 83200 - Electric 83400 - Water/Sewer 83600 - Gas 83800 - Refuse Contract Maintenance 84000 - Contract Maintenance - Oth 84200 - Building Repairs 84400 - Equipment Repairs 84600 - Vehicle Repairs 84700 - Grounds Maintenance 84800 - Other Repairs & Maintenan Rent 85400 - Equipment Rent 85600 - Service Contracts Dues, Subscriptions, & Training 86200 - Dues & Subscriptions 86400 - Awards 86600 - Books 86800 - Training Miscellaneous 87200 - Advertising - Employee 87400 - Printing 137500 - General insurance 87700 - Financial Services Total Expenses Excess (deficiency) of revenue over expenditures 5 Other Financing Sources (uses) Transfers Net Income (Loss) Fund Balance - Beginning Designated Fund Balance - Ending Remaining Budget Percent 109 S H,641 5 23,131 $ 14,490 62.6% 266 1,830 10,000 8,170 81.7% 6" 12,962 34,000 21,038 61.9% 47 667 2,200 1,533 69.7% 740 4,346 12,000 7,654 63.8% 207 2,721 4,000 1,279 32.0% 793 3,293 JCtb"& 12,000 PW 8,707 72.6% 4,324 28,675 060,000 31,325 52-2 27 637 It 906 269 29.7% 1,480 13,671 30,000 16,329 54.4% 565 2,840 7,000 4,160 59.4% 67 280 9,000 8,720 96.9% 595 i r,f-A..,5 800 205 25.6% 6,744 10.279 v�s5 5,500 (4,779) 86.9)96 sa Pv55t.3t,F- 2 40D 2,332 97.2% 5,245 18,800 30,000 11,100 7.O 72 123 185 5,792 21,459 114,542 707,215 1,000 928 92.8% 2,000 1,815 90.8% 36,000 36,000 100.0% 32,000 10,541 52.9 1,850,864 1,143,649 61.8% k-'d. 38,174 $ 209,081 S (11,771) $ (220,852) $ 38,174 209,081 $ (11,771) �UPJ� f14✓a.tiJ 458,746� $ 667,827 See accompanying Accountant's Compilation Report. West Metro F. Rescue District Combined Statement of Revenue, Expenditures -Historical and Budgeted and Changes in Fund Balance For the One Month ended June 30, 2010 and Six Months ended June 30, 2010 General General Special Special Capital Capital Annual Remaining Remaining Fund Fund Revenue Revenue Replacement Replacement Budget Budget Budget Current YTB Fund Fund Fund Fund Variance Percent Current YTp Current YTD Revenue Member Assessment S 152,716 $ 916,296 $ 16,949 $ 101,696 $ $ (101,696) 0.0% Donations - restricted _ 15,300 Total Revenue 152,716 916,296 _ 15,300 16,949 101,696 (101,696) 0.0% Expenditures Personnel Regular Salaries 33,438 201,457 Part - Time Salaries 31,097 170,311 PERA Coordinator 4,401 25,387 Social Security & Medicare 3,053 17,991 Medical Reimbursement (440) (800) Clothing Allowance 908 2,977 Insurance Dental Insurance 22 377 Health Insurance 3,919 28,839 Life Insurance (265) (407) Workers Comp Insurance 10,583 Supplies General Office Supplies 49 823 Cleaning 194 1,311 Misc Operating 791 3,457 General Repair 375 1,092 Equipment Repairs 310 4,017 Small Tools 253 Motor Fuels 1,220 5,624 Turn Out Gear 2,319 16,830 Building Repairs 455 Fire Prevention Supplies 206 Service Consultant 3,380 Legal Fees 8,692 Medical Exams 57 6,781 Expenditures Subtotal $ 81,448 $ 509,636 $ $ S $ U, West Metro Fi fescue District Combined Statement of Revenue, Expenditures -Historical and Budgeted and Changes in Fund Balance For the One Month ended June 30, 2010 and Six Months ended June 30, 2010 General Fund General Fund Special Special Capital Capital Annual Remaining Current YTD Revenue Revenue Replacement Replacement Budget Budget Fund Fund Fund Fund Variance Current YTD Current YTD Communication and Delivery Telephone $ 1,887 $ 10,190 Postage & Delivery 212 Radio Units 53,005 Communications 11%2 2,051 Transportation Utilities Electric 1,889 8,041 Water/Sewer 286 1,830 Gas 693 12,962 Refuse 47 667 Contract Maintenance Contract Maintenance - Other 740 4,346 Building Repairs 207 2,721 Equipment Repairs 793 3,293 Vehicle Repairs 4,324 28,675 Grounds Maintenance 27 637 Other Repairs & Maintenance 1,480 13,671 Rent Equipment Rent 2,840 Service Contracts 57 280 Dues, Subscriptions, & Training Dues & Subscriptions 595 Awards 6,744 10 279 Books 88 Training 5,245 18,900 Miscellaneous Restrictions satisfied by payment 32 153 Advertising - Employee 72 Printing 123 185 Financial Services 5,792 21,459 Capital outlay 8,169 16,437 16,437 Total expenditures 114,542 707,215 32 153 8.169 16,437 16,437 Remaining Budget Percent West Metro F, .fescue District Combined Statement of Revenue, Expenditures -Historical and Budgeted and Changes in Fund Balance For the One Month ended June 30, 2010 and Six Months ended June 30, 2010 General General Special Special Capital Capital Annual Fund Fund Revenue Revenue Replacement Replacement Budget Current YTD Fund Fund Fund Fund Current YTD Current YTD Other Income (Loss) Excess (deficiency) of revenue over expenditures Other financing sources (uses) Excess (deficiency) of revenue and other financing sources expenditures and other financing uses Fund Balance - Beginning Fund Balance - Ending 38,174 209,081 (32) 15,147 8,780 38,174 209,081 (32) 15,147 8,780 -- _ 458,746 75,087 _ S 667,828 E 90,234 Remaining Remaining Budget Budget Variance Percent 85,258 (16,437) (101,696) 85,258 (16,437) c 1 o non 0o West Metro F►,._ .fescue District Supplemental Schedule -Capital Replacement Fund Multi -Year Capital Capital Capital Capital Capital Replacement Replacement Replacement Replacement Replacement Capital Replacement Capital Replacement Fund Fund Fund Fund Fund 2006 YTD 2007 YTD 2008 YTD June 30, 2009 2009 YTD Fund June 30, 2010 Fund 2010YTD Revenue Member Assessment 226,542 $ 415,296 $ 23,870 $ 254,490 $ 16,949 $ 101,696 Investment and other income 33,226 36,242 _ 25,805 10,601 Total Revenue 33,226 262,784 441,101 - 23,870 265,091 16,949 101,696 Miscellaneous - Restrictions satisfied by payment Capital outlay 140,315 396,983 _ 370,806 349,969 8,169 16,437 Total expenditures 140,315 396,983 370,806 _ 349,969 8,169 16,437 Excess (deficiency) of revenue over expenditures (107,089) (134,199) 70,294 23,870 (84,878) 8,780 85,258 Other financing sources (uses) Sale of property _ 1,500 _ 8,073 6,233 Total other financing sources (u 1,500 _ 8,073 6,233 6,233 Excess (deficiency) of revenue and other financing sources expenditures and other financing uses Fund Balance - Beginning Fund Transfer Prior Period Adjustment Fund Balance - Ending (105,589) (134,199) 1,004,435 726,171 (172,674) 78,367 30,103 591,973 S 726,172 $ 591,972 $ 670,340 (78,645) 8,780 670,340 (77,718) 513,979 85,258 513,979 c 599,237 Special Revenue Fund 2006 YTD Revenue Donations - restricted 13,500 Investment and other income 1,482 Total Revenue 14,982 Miscellaneous Restrictions satisfied by payment _ 41,647 Total expenditures 41,647 Excess (deficiency) of revenue over expenditures (26,665) Other financing sources (uses) Excess (deficiency) of revenue and other financing sources West Metro F, _ Rescue District Supplemental Schedule - Special Revenue Fund Multi -Year Special Special Special Special Revenue Revenue Revenue Revenue Fund Fund Fund Fund 2007 YTD 2008 YTD June 30, 2009 2009 YTD 51,872 45.127 11699 1,210 _ 53,571 +46,337 _ 14,679 _ 25,690 14,679 25,690 38,892 20,647 1__C' 13,700 _ 1,178 100 14,878 233 _ _ 19,321 233 19,321 Special Special Revenue Revenue Fund Fund June 30, 2010 2010 YTD 15,300 15,300 3t �153 (133) _ (4,444) (32) 15,147 expenditures and other (26,665) 38,892 20,647 (133) (4,444) (32) 15,147 financing uses Fund Balance - Beginning 46,656 19,991 58,883 79,530 75,087 Fund Balance - Ending S 19,991 $ 58,883 $ 79,530 75,087 5 90,234 If* rIIFE Aphot Misc. Brass, Hose, Nozzles Ale. An Apparatus -Bauer CFS11-2S containment inv 17890 Ins'pm }.ur. Bsmr, .sio r< [4frN In�p,Piet'[6h-PmsiBhryMkxiiWorn Pm Atmospheric monitors Total Fire Equipment 11--gyrmFt Rescue Equipment 9efibriilator replacement Hennepin County reimb for Defibrillator R.I.. R—i—iIlar'p!t Tra_. IningrPreventlon Training video library (deferred to 2010 $3.500) rul.f Tiaininpl.....nlinn Office/Technology Computerhvorkstation replacement pnryy Dell -various compulel components 13.1.op5ph. lap IAsrol s Total Of ,effechnofogy 3EWpW�W4ims Apparatus floor re -coal -station 3 SBA fill station containment upgrade - station 2 Apparatus bay painting - station 3 0yom Gad door madlflulmn-1gk1m t Total Stations/Buildings Miscellaneous Equipment Fire pager replacement Total Mlecellamous Equipment Total Budgeted Expenditures in i11''p T" Fh' W nlnr+ Norl:sPlYY hlrchelks b,dge'as,k,IlY �X Law IEW Budgeted Amt Expenditures Expenditures Budget Remainintl BitiftsiL1hit Ch*;P 1 QM 1d,hlo llh ,5 9" rip EA9?Pi c41w 3P 111117 4i'22CA111 lid n77}5s 13047 NI Swil Sol 91 7.V* 11C a of 4Aoq Pa dad 1,Y00 119 B pJ YAMAG can dim ,:.0w oo 0 Ep 009 3*110 am p,11d abd 3.14r„11 am o pa p Do 4.U6 Q.W 1P 2G1 M P 0[9 UE 15 Pop ill; sb aw ao 9w bj!HAh 11117W sum m 0 90 4 ao -1JMU BP r1.pYAoo 8C8 o:q{I gap 0 p0 +1].ia0.af am �yo- mm A31n. 4 s6amA9 V,ifl111 aAas?,t 17.6,1 7p 47 Kk inlSgQi¢ 11,]r1 jT 17M GO1"1O r.61E au 14WF d" MlG ROD POD 4 Do e on 9436 9 Up Ogg -O.D" aU 9" B 80 h 8h 0 pp C!M P01.711 11#dULN U09.P1 1AVC7." West Metro Fire -Rescue District 3AWMajor Capital Budget vs Actual 701 o Major Capital Projects Security System - All 3 Stations Budgeted Spent Remaining Budget Check# $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Engine Project expenses Jun-10 $5,984.99 various June Vehicle replacement 5 47,091.00 $47,091.00 $47,091.00 $47,091.00 $47,091.00 $47,091.00 $47,091.00 $47,091.00 Totals Major Capital Projects S. 47,091.00 $5,984.99 $41,106.01 Date West Metro Fire Rescue District Capital Fund Budget Summary 2010 Beginning Budget -Major & Minor 203,391.00 Expenditures through June 2010 (10,452.13} Remaining Budget 192,938.87 West Metro Fire Rescue District Fund Balance Summary 2010 - YTD June 2010 Beginning Fund 513,979.00 City Contributions through June 2010 101,696.00 Budget expenditures through June 2010 (10,452.13) Non -budgeted expenditures related to new engine (5,984.99) Ending Fund Balance 599,237.88 Known Commitments on Fund Balance: Rescue Truck 435,000.00 budgeted Remaining 2010 Budget 192,938.87 627,938.87 Revenue Itemization Total Intergovernmental Grants Fire Dept Contributions RMG Donation 300.00 WMFR Assoc Donation 15,000.00 Total Fire Dept Contributions 15,300.00 Total Other Revenue 15,300.00 12 WEST METRO FIRE -RESCUE DISTRICT GENERALFUND FUND BALANCE POLICY Purpose The District shall maintain a general fund reserve in order to bridge any cash flow needs and to meet obligations for unanticipated expenses such as insurance deductibles, uninsured losses, unexpected increases in supply/utility costs and other budget variables. The general fund budget provides for payroll and benefits for full and part-time employees, supplies, and adequate maintenance of buildings and equipment. Policy The District will strive to maintain a general fund balance reserve equal to 14% of the annual general fund budget. Calculation of Reserve 1. The general fund reserve is calculated based on the most recent audited fund balance of the general fund. To this balance, the calculation will include any known change in fund balance in the current year's adopted budget and any change to the fund balance in the proposed budget. 2. The goal for the general fund reserve shall be calculated as 14% of the proposed general fund budget. 3. At its annual meeting, the District Board will review the general fund balance reserve. Any amount by which the calculation in paragraph 1. exceeds the calculation in paragraph 2 will be distributed as follows: 70% to the vehicle replacement fund and 30% to the capital equipment fund. Approved by the Board of Directors November 2, 2000 Modified by the Board of Directors December 15, 2004 (reserve balance adjusted from 25% to 17% of annual budget) Modified by the Board of Directors June 8, 2005 (reserve balance adjusted from 17% yo 14% of annual budget) Modified by the Board of Directors November 14. 2006 (distribution of excess to vehicle and capital funds) Memorandum YWAIL DATE: August 16, 2010 TO: Mayor and City Council FROM: Anne Norris, City ManagerW_ Charles Hansen, Finance Director SUBJECT: Discuss Capital Budgets Background: The five year budgets for capital outlays in the Permanent Improvement Revolving Fund, the Police Equipment Revolving Fund, the Fire Equipment Revolving Fund, Street Maintenance Fund, and the Street Reconstruction Fund are attached. Efforts were made to not only balance the 2011 budget, but also to spread out projects in the 2012 through 2015 period so that the years are at least close to balancing. Priority is being placed on maintaining the assets that we already have rather than adding new things. Priority is also given to projects that align with the long-range plan for the park system. Transfers from the General Fund The 2011 budget increases transfers to capital funds by 3%. Certain costs that have traditionally been in the PIR Fund were determined to be maintenance rather than capital in nature and were moved to the Streets and Parks Departments in the General Fund. The transfer from the General Fund to the PIR Fund was then reduced by the same dollar amount. This makes it appear that there is almost no change in the transfer to the PIR Fund. To Fund: 2009 Adojpted 2009 Revised 2010 Ado ted 2011 Pro osed P.I.R. Fund $603,020 $253,020 $621,100 $621,250 Police E . Revolving 85,200 85,200 87,750 90,400 Fire E . Revolving 98,899 98,899 101,900 105,000 Street Maintenance 1 63,420 1 63 420 65 300 67,250 $883,900 Total Capital Transfers $850,539 $500,539 $876,050 Permanent Improvement Revolving (PIR) Fund The proposed 2011 PIR budget includes projects totaling $1,005,460 for traditional buildings, parks, streets, and vehicles and another $112,855 for County Highway 81. The County Highway 81 spending is balanced by special assessments. Amendments to the 2010 budget that have been adopted by the City Council are shown in bold type. Amendments that are proposed by staff, but not yet adopted by the City Council are shown in italic type. Funding sources for the PIR have been adjusted to the best current estimates. Interest income is based on the $8,600,000 average cash balance of the fund. Police Equipment Revolving (PERF) Fund We are proposing to increase the General Fund transfer to the PERF by 3% from $87,750 in 2010 to $90,400. This will provide for the following projects: * Normal scheduled replacement of three marked vehicles Conversion of a squad car for use by the reserves Mobile data computer for two vehicles Replacement of the L3 digital server for the in -squad digital video * Replacement of ten bullet proof vests Mobile radios for two vehicles Portable radios for three officers Fire Equipment Revolving (FERF) Fund This fund provides the City of Crystal's share of the cost of West Metro Fire & Rescue District's (WMFRD) replacement of four fire engines in 2011. The transfer from the General Fund is increased from $101,900 in the 2010 budget to $105,000 in the 2011 budget. It is proposed to provide an additional transfer of $180,000 from the General Fund in 2010. This is needed to overcome a shortfall in the FERF at the time the engines are replaced. Building Replacement Fund This fund was created with the transfer of $8,000,000 from the PIR fund on January 1, 2007. Interest will be earned on this balance, but there are no further planned transfers from the General Fund. There was a transfer in 2009 of $60,390 from the Pool Construction Fund as it was closed. Building replacements and major remodeling projects will now be paid for with a combination of a draw from the replacement fund and a bond sale. The percentage of each source will be set by the City Council. This will eventually 2 spend the replacement fund down to zero and subsequent building projects will be funded 100% from bonds. A major project on the horizon is the rebuilding the Streets/Parks Garage. The 2008/9 PIR budgets included $18,000 for architectural services to study this project. Actual construction of a facility may require the expenditure of about eight million dollars and probably require some sort of debt. Payment of principal and interest on the debt will require an additional property tax levy. An additional property tax levy may be something the City can't afford until the tax levy for the County Road 81 bonds ends. This will mean that construction could start in 2014 with a bond sale that year and the first property taxes will be collected in 2015 to make debt service payments. Street Maintenance Fund The Street Maintenance Fund accounts for the cost of seal coating streets that have been reconstructed under the Crystal Local Street Reconstruction program. A commitment was made to the citizens at the start of the street reconstruction program that they wouldn't be assessed for maintenance of the streets while they were still paying the assessment for street reconstruction. Resolution 2000-12 established the Street Maintenance Fund as a separate fund. It only expressly mentions seal coating. It was decided in 2010 that the Street Maintenance Fund will also be the home of future mill & overlay projects. Overlays will be assessed to the property owners (street reconstruction assessments will be paid off by then). This adds special assessments and M.S.A. revenues to the investment earnings and transfers from the General Fund that have been the traditional revenues of the fund. For the 2011 budget, $67,250 will be transferred in from the General Fund. The 2010 budget also expanded responsibilities of this fund to include the pavement in Phases 1, 2 and 3. This pavement needs intensified maintenance because it is deteriorating faster than expected. Costs are estimated to run at $54,500 a year in 2010 dollars for intensified patching and continue annually until the phases undergo mill and overlay. The streets will also need more frequent seal coating until they undergo the mill and overlay in the years 2017 and 2018. The streets that were reconstructed in Phases 2 and 3 of the street reconstruction project are scheduled to receive their second seal coating during 2011. t1 Street Reconstruction Fund The 2011 budget includes reconstruction of the Phase 11 streets in the Broadway Neighborhood. Preliminary engineering will be done on the Phase 12 streets, tentatively slated to be the Becker Park Neighborhood. An update to the pavement management study will be conducted in 2011 to set the schedule for the remaining street phases. Conclusion The City of Crystal has a wide variety of needs for capital projects and equipment. The budgets for the PIR and the PERF are essentially balanced as presented for 2011. Adjustments will be needed in subsequent years as priorities shift and new projects are identified. The Fire Equipment Replacement Fund only works if we are able to make a supplemental transfer in 2010. The City Council doesn't need to examine every proposed project, but you should review the list sufficiently to satisfy yourselves that the proposed budget is carrying out your goals and objectives for the city. 4 BU EMirctEkog iption PIR Fund (Fund 405) Multi -Year Capital Improvement Plan 2011 Department Requested Budget Premilinary Adopted Amended YTD As Of. 2010 2010 07/29/10 2011 2012 2013 Z.QU 2015 ADMINISTRATION / FINANCE / ELECTIONS 4100 Emeqency_Qperations Center- TV and Projector 5,000 4110 Security Control S stem 6.500 4111 Computer Hardware and Software 45,100 -12,472 7.691 46,100 49,000 50,000 5300 52,000 4i15 Replace Server 13,000 2,628 2.629 33-500 14,000 14,500 15,000 15,500 Records Mana ment KUM 100,000 4120 Re ]ace credit card terminal 2,000 0 Replace Ta Drive Library 15,000 16,000 TOTAL ADMINISTRATION / FINANCE / ELECTIONS 60,100 60,100 10,319 66,100 63,000 64,500 147,000 167,500, BLMUrNGa City Hall R & M - Roof Cit, Hall & CCC Upgrade HVAC software 90,000 4325 4336 8,000 19,000 4304 City Hall - replace Chambers light control 6,000 6,000 4321 City Hall Parkiny Lot 80,000 61,000 4aU3 4327 City Hall - Misc. Concrete Repair 6,000 6,000 2,000 _ 4300 City Hall custodian swing maching 1,200 1,200 _ 4325 f City Hall - roof hatch and ladder to = City Hall - replace downstairs hot water heater 9,000 4325 City Hall - Bldg. Upgrades - Boiler replacement 3f.400 _ City. Hall - air compressor _ _ 3ti0413 20,000 22,000 4336 City Hall - replace rooftop air conditioner units 3 units 20,000 4335 CCC - Boiler Replacement 45,000 4340 CCC - Replace Air conditioner units CCC - Game room rooftop air conditioners 22,000 22,000 23,000 4340 12,000 12,000 431E CCC - Misc. Tile Repair Front Counter 900 2,000 CCC - MN Room floor covering CCC - Replace lighting,in all 7 bathrooms 15,014 9 CCC - air compressor j 2,000 CCC - generator 70,000 CCC - replace south parking lot 60,000 4334 1 CCC - pool building roof replacement i _ 90,000 as J1, ProjectDes_cription PIR Fund (Fund 405) Multi -Year Capital Improvement Plan 2011 Department Requested Budget Premilinary Adopted Amended YTD As Of. 1 Q 2010 07/29/10 2011 2012 2013 zw 2015 4323 Streets -Parks Building architect services 7 775 7,7?5 4341 PW - Bld . Upgrades -Streets Bldg Roof Repairs 0t1U 25)300 4312 PW - Bldg. U des - Streets Bldg fumace & hot water heater 7 OM 7,000 �. PW - Bldg. - Streets Bldg make-up air/fumace replacement 8�00 4314 Fire - South - Re lace Roof 90,000 D Parks - Replace warming house fumances, Becker in 2011 5,000 5,000 _4 4326 Twin Oaks ParkinR Lot 15,000 15,000 OZ6 ]Broadway parking lot 8,000 Forest Park building driveway replacement 5,000 Park buildings roofs Yonkers in 2011 II k 8 4n4 8,000 Broadway & Yunkers wood trim replacement B 000 M2 Parks - Hand Dryers for Warming Houses 1 5,000 Bassett Creek North parking lot 15 000 Marty McH /Doc Brown City Center Clock 12 000 VaLUey Place west Parkin2 lot 20,000 J TOTAL CITY B=DINGS 189,975 226,975 4,203 79,000 162,000 P 120,000 283,000 56 000 co Y DEVELOPMENT A50Z Replace Staff Car 927, 2007 Chevy Malibu 25,000 4504 Replace Staff Car 956 2006 Chevy Malibu 25,000 4595 Rcvlace Staff Car 457 2006 Chevy Malibu 25,000 4506 Replace Staff Car 958, 2006 Cheyy Malibu 25,000 , TOTAL COMMUNITY DEVELOPMENT 4 4 4 41 Q 50,000 I 50,000 0 EI Project Description PIR Fund (Fund 405) Multi -Year Capital Improvement Plan 2011 Department Requested Budget Premilinary Adopted Amended YTD As Of: 2010 2010 07/29/10 2011 2012 2013 SL4 2015 ENGINEE 4603 GIS computer hardware &software - Auto CAD 92010 New Hennepin Aerial Maps 5,b00 5,000 2,257 S,00� 5,000 4605 2.001 _ 1,500 3,000 4607 Traffic Count Equipment 1,500 1,500 406 Replace #42 - 2002 Chevy pickup 4x4 25,000 Re lace #40 - 1998 Dodge Ram ickup 22,000 Replace back ack inventoEy GPS 6,000 7,500 30,000 TOTAL ENGINEERING 6,500 6 500 2,257 4 30,000 3,000 S T Annual Sealcoat P ohm 4900 4901 Annual Sidewalk, Curb and Gutter Replacement 10 000 10,000 2,937 10,000 12,000 12,000 12,000 12 000 4902 Retainin Wall Replacement - Citywide 23,000 23,000 4,653 12,000 12,000 12,OX 12 000 12,000 4903 Street Overly Pro'ects 80,000 80,000 26,943 80,000 80,000 SO No 80,000 80 000 4904 Paint traffic signals 8,500 8,500 9,310 4905 Alle Reconstruction Local share County Highway 81 Reconstruction 94 000 112 000 9 545 48 000 102 000 106 000 108 000 110000 4906 1,524,872 2,205,000 2,438,500 41,872 95 260 112,855 _ 312,855 395,000 1 _ 210,000 212,000 TOTAL STREET IMPROVEMENTS 1,740,372 601,000 214,000 STREET Scan Tool Update Brine Equipment 4713 A 700 1,700 1,800 1,900 4744 15,040 15,000 11,397 4732 Rebuild two sanders 4,ann _ 4,000 60,000 4,000 4741 Trail retaining wall & fence project for Three Rivers Park District 29,135 4742 Replace #304 - 1995 Ford 3/4 Ton 4x4 Truck & Plow 32,000 32,000 32,354 4743 Replace #340 - 1986 Wildcat Fligh-Capacity Snow Blower 115 000 100,000 104,160 4738 Replace 9301 - 1997 Chev 1/2 Ton Pickup 24,000 _ Replace #309 - 1997 5 yard durnl2truck & plow with tandem truck 200,000 81000 3,500 471 1 Re lace #303A - 2006 Trackless sidewalk plow blower head 47-7,'2 Rehab Patching Hot Box 4711 Replace #307 - 2001 3/4 ton pickup 24,000 Replace 9342 - trailer for 1990 roller 8,000 4709 Replace 4316 - 2000 1 ton 4x4pick-up 47,000 47131 lReplace broom on #303 Trackless sidewalk plow 6,000 M U Proiect Description PIR Fund (Fund 405) Multi -Year Capital Improvement Plan 2011 Department Requested Budget Premilinary Adopted Amended Y 1'D As Of. ZLM 201Q 67�24It0 2011 ZLU 7521.E 20JA 2015 4714 800 MHz radio 7,800 4716 Replace #306 - 2002 1/2 ton pickup 25,000 47$8 Re lace 9.334 - 1997 Mehoe Bobcat Replace #332 - 1995 Wacker Plate Tarnper 45,0 2,500 4701 Replace #303B - 1994 Trackless sidewalk plow 110 000 Replace #314 - 1999 5 yard dum truck & plow 160,000 Replace #M2 - 2000 5 yard dum truck & plow 160 000 Re lace #336 crack sealer 52,000 Re lace #339 Tack tanks (1998) 30,000 TOTAL STREETS 167,700 212,700 177,046 232,0000 88,300 191,100 161,900 242,000 PARKS 5002 Ha emeister Pond Park Development 2,000 2000 26a 5003 Basset Creek Park Preserve Development 2,000 2,000 W. 5018 jTrail Replacement/Rcpair 8,000 8,000 7,500 2,000 5019 Replace Park Fences 7,500 7,500 5024 Twin Lake Park shoreline restoration 16,000 1 16,000 1 3,000 5037 Resurface Basketball Courts 4,000 4 OOQ 4,001) 4,000 5035 New Forest Soccer Fields with inj ation 50,000 50,000 70,000 5004 Install Outfield Fencing & Backstops - Valley Place 18,000 5016 Parks - Landscaping 2,000 2,000 1,740 5047 Park Egment - Kentuc 50,000 50,000 45,780 5041 Park Equipment - Soo Line _25,000 Park E ui ment - Bassett Creek 75,000 Park E u ment - Welcome 75,000 1Ped Bride trail to Golden Valley 25,000 5011 lResurface Tennis Courts - Valley Place Park 45,000 Little League Fields upgrade & repair 33,663 9,860 5019 Replace Becker Park soft ball fences 90,000 5W Restore Native Vegetation - Various Park Sites & Twin Lake 10,000 5032 Upgrade Skate Parkequipment 10,000 5011 Resurface Tennis Courts - North Lions Park 25,000 Cavanagh drinking fountain replacement 1 2,500 N ProiectDescription 50% Rebuild Hockey Rink - Valley Place 50% Install Dermaneut hockey rink - Twin Oaks Rebuild hockey rinks - Welcome Park 5056 S11S6 Rebuild Hockey Rink - Iron Horse ik4q JReplace field marking painter 5665 1800 MHz portable radio M2 Small Equip - Replace #163 - 1990 Honda Pressure Washer 51tifi6 Replace #106 - 1997 F350 Ford 1-Ton Truck long bed & hoist JM4 Replace #110 - 1994 Chevy 3/4 ton truck 1463 Replace #115 - 1999 GMC 1 ton truck & plow 5007 Re lace # 123 - 2000 Toro 455 Replace # 111 - 1997 Ford F250 Replace #112 - 1999 GMC 1 ton dum truck 5014 Replace #103 - 2000 GMC I ton picku & low Replace #114 - 1984 Kubota tractor Re lace # 104 - 2000 GMC 3/4 ton truck TOTAL PARKS PIR Fund (Fund 405) Multi -Year Capital Improvement Plan 2011 Department Requested Budget Premilinary Adopted Amended YTD As Of: z Q 221-Q 07/29/10 2011 2012 2013 2014 2015 CD UM Pmjaol Descriplicm PIR Fund (Fund 405) Multi -Year Capital Improvement Plan 2011 Department Requested Budget Premilinary Adopted Amended YTD As Of: 2010 2010 07/29/10 20I1 zuz 2013 2014 FORESTRY 5800 Boulevard Tree Planting 26,000 26,000 19,549 27,000 27,000 28,000 28,000 28,000 5803 Tree planting by Grant 25,000 25,000 Tree inventory equipment replacement 4,000 Tree Spade 9,000 1Re lace Forestry truck 444 - 1998 Dodge 22 000 [�28 !TOTAL FORESTRY 51 000 51,000 19,549 36,000 31 MO 50.000 28.000 UWATERSUDE Y 5407 Freezer 3,500 3,500 5415 Pool. -replace louvers and frames 20,000 5419 Landscaping 00 2,500 5401 Lounge Seating 3,000 3,000 4,000 5405 Re lacement Deck Equipment 2,500 2,500 5418 Re lace showers water heater/storage tank 10,000 10,000 5400 lExhaust fan in concessions area 2,000 2,000 5413 Re lace popcorn popper 3,51M Replace shower fixtures & shower heads _ 2,000 2 WO 2,000 5406 Replace Sand In Sand Filters 700 !Extendsprinkler system 6.004 Chemical feed equipment controllers 3 3 4D 3,500 3,500 5416 Rebuild Water Pla Feature 30,000 Water slide gelcoat & renovation 80,000 5416 1 Water Walk cargo net Splash Pad , 7,000 100,000 Extend En _ 84 150 abyway Decorative Structures/Panels 66000 I TOTAL SWIMMING POOL/WATERSLIDE 23 500 23,500 0 24,500 18,500 115,500 14,500 250,150 MI Project Description PIR Fund (Fund 405) Multi -Year Capital Improvement Plan 2011 Department Requested Budget Premilinary Adopted Amended YTD As Of: 2010 2010 07/29/10 2011 2012 = 2014 2Q15 CQMMUNrrY Cg FR Add quarry the to MN Room serving areas 5600 5603 iPadded Chairs 3,000 3 fl00 3 500 5604 Round Tables 2,400 2.400 5618 Appliance Replacement - Freezer 3,500 1,500 d 5624 Replace credit card terminal 2,000 0 rr 4 5615 Misc. Re air/Re lace - Rolldown Doors Kitchen & Office' i 5601 Replace CoverinZ On Gym Walls l0 5601 Misc. Furnishings - Stage Curtain Replacement SA01] 5607 lRectatmulartables & table carts 3,000 3,298 3,000 3,500 5606 IF.Iding Chairs _Mix 5623 Misc. Repair/Replace - Game Room Tile Floor 5,000 5622 Re lace Card Tahlec 2,000 3,000 Landscape MN Room patio 7,000 5616 Ground lights 15,000 10,000 40,000 5614 Replacement Progrwn for Outside Doors 507 Resurface Gym Floor Automatic door for handicap access to MN Room 2,500 5616 Replace e ergency liglging with LED fixtures 2,500 5623 Replace Acfivity Room counter top 2,000 6,000 5618 Washer/dryer 5600 -Replace screen in gym 4,000 5600 Replace ice maker 2_ Game Room lighting I I.A6 Replace refr erator _ Replace floor scrubber E 4,000 11 000 Replace hand dryers in all restrooms 6,500 Purchase Kia-Vac for restroom cleaning 3,500 TOTAL_ COMMUNITY CENTER 10,900 11,900 3J,, 69,000 WON MON 17,000 25 000 TOTAL EXPENDITURES 2,509,347 3,324,138 394,255 1,115,315 1,376,100 1,048,800 1079 100 1,060,650 Special Assessment Income Special Assessment Income -Alley Project Special Assessment Income (Cty Rd 81) Transfer from General Fund (Tax Le Transfer from Storm Water Fund (Alley Construction) Cable Franchise Fee _Interest Income Interest Income - 10% to Fund Balance Sale of Property Federal Grants - Forestry State Energy Grant Three Rivers Park District reimbursement for trail const, Hennepin County Youth Sports Grant iNew Forest Soccer Fields with irrigation Grant HRG Recycling Grant Miscellaneous Park Dedication Fees Sale of Bonds TOTAL FUNDING SOURCES PIR Fund (Fund 405) Multi -Year Capital Improvement Plan 2011 Department Requested Budget Premilinary A,k,pted Amended YTD As Of: w 2010 7(1 f29f 10 2011 z2a 2013 2014 2015 5,000 5,000 9,081 15,000 15,000 15,000 15,000 15,000 56,400 67,200 58,800 61,200 63,600 64,800 66,000 524,650 0 112,855 621,100 621,100 310,550 621,250 639,888 659,084 678,857 699,222 37,600 44,800 39,200 40,800 42,400 43,200 44,000 27,450 27,450 13,814 28,200 28,950 29,700 30,450 31,200 230,721 230,721 143,072 172,000 215,516 259,377 303,494 349,319 (23,072) (23,072) (14,307) (17,200 (21,552) (25,938) (30,349) f34,932) 10,850 D 0 0 0 0 25,000 25,000 30,000 60,000 33,663 9,mo 70,MD 5,000 5,000 S,U00 5,000 5,000 5,000 5,000 ]84 3,�00 1,000,222 2,205,000 395,000 2,510,071 3,331,862 476,546 1114,965 1,379,802 1,048,223 1,110,451 1,174,809 124 7,724 82,291 (350)1 3,702 (577) 31,351 114,159 Fund Balance on 12/31/2009: 8,596,797 8,603,797 8,620,647 8,645,901 8,671,262 9,732,963 8,882,053 $8 596 073 Assumed Return on Investments 2.7% 2.7% 2.0% 2.5% 3.0% 3.5% 4.0°% Annual increase in General Fund Transfer 1 0% 3.0% 3.0% 3_D% 3.0% STREETS DEPARTMENT EQUIPMENT REPLACEMENT SCHEDULE Equipment Number Description Year Purchased Replacement Gcheduie In Years Year of next Replacement Truck 301 Cheverolet 1/2 ton 1997 13 2010 Truck 304 Ford F-250 4X4 W/PLOW Fuel Tanks 1995 12 2007 Truck 305 Ford F-550 Bucket Truck 2000 12 2012 Truck 306 Cheverolet 1/2 ton ext cab 2002 13 2015 Truck 307 Cheverolet 1/2 ton 2001 13 2014 Truck 308 Cheverolet 3/4 ton sign truck, compressor 2002 12 2014 Truck 309 Ford L 8000 dump w/ low 1997 14 2011 Truck 310 Chevrolet 3500 dump 2010 2007 2000 1999 14 2024 Truck 311 Freightliner dump w/ low 14 2021 Truck 312_,Sterling dump w/ low 14 2014 Truck 314 Sterling dump w/ low 14 2013 Truck 315 Freightliner dump w/ low 2006 2000 14 12 2020 2012 Truck 316 _ GMC 1 ton w/v- low Truck 317 GMC 1 ton w/v- low 2005 12 2017 Trackless 302 MTST Plow and Blower 2006 15 2021 Trackless 303 MTST Plow and Blower 1994 15 2009 Grader 320 672D John Deere w/12ft wing 2006 20 2026 ,Sweeper 323 Elgin Crosswind EI in Pelican SE 2002 15 2017 Sweeper 324 1996 2000 15 15 2011 2015 Roller 325 In ersoil-rand 1 ton Sign 327 Message Board 2008 20 2028 Loader 329 624J John Deere loader 2004 12 2016 Plow 12ft Loader Plow 2008 15 2023 Tamper 332 Wacker Plate Tamper 1995 15 2010 Bobcat 334 863 skidloader 1997 12 2009 Bobcat 335 T-250 Trackloader 2008 12 2020 Cimline 336 Cracksealer Machine 2003 12 2015 Paver 337 Boma #3310 2007 15 2022 2021 Hammer 338 Bobcat B950 demo hammer 2001 20 Hot oil 339 Neal Hot oil Distributer 1998 12 2010 Tenco Snowblower 3 ton CAT asphalt 2010 2005 20 15 2030 2020 Blower 340 Roller 341 Trailer 364 Hot Box Trailer asphalt 1998 20 2016 Router 365 Asphalt Crck Router 2002 15 2017 Chipper 351 Chipper 16" 2009 12 2021 Broom 303A Trackless 60" sidewalk broom 1994 20 2014 Miller 393 Welder MIG 2006 15 2021 Broom Bobcat 72" broom 2006 15 2021 Trailer # 326 Quip net 1 ton Asphalt trailer 1964 20 rs 2004 Trailer #342 Towmaster 7,000 Bobcat trailer 1990 15 rs 2005 Trailer #345 Towmaster 12,000 Bobcat trailer 1999115 rs 2014 Trailer #346]Felling 20,000 Paver trailer 20071 15 rs 1 2022 Parks Department Equipment Replacement Schedule Equipment Number 102 Description Ford F-350 4wd 1 ton pickup w/ plow (dk blue) Year Purchased 2008 Replacement Schedule in Years 12 Year of next Replacement 2020 103 GMC Sierra 4wd 1 ton pickup w/ plow (gray) 2000 12 2012 104 GMC Sierra 4wd 1/2 ton pickup (blue) 2000 14 2014 105 106 Chev 1 ton cab & dump (orange) Ford F-350 pickup w/ long dump bed (blue) 1993 1997 15 14 2008 2011 107 Sterling cargo cab/chasis street flusher 2005 20 2025 108 109 Cushman truckster w/ dump box Ford L8000 dump truck (orange) 2007 1992 20 13 2027 2005 110 Chev 1 ton 4 wd w/ plow (dk blue) 2010 12 2022 111 _ Ford F250 w/ utility boxes (blue) 1997 14 2011 112 GMC 1 ton pickup w/ dump box & plow (blue) 1999 12 _ 2011 115 GMC 3/4 ton pickup w/ plow (dk blue) 1999 12 2011 131 Homemade trailer 1990 25 2015 150 152 155 Homemade trailer Towmaster trailer Homemade trailer 1963 1984 1989 25 25 25 1988 2009 2014 158 Towmaster trailer 1994 25 2019 114 Kubota tractor 1984 20 2004 116 John Deere tractor 2000 20 2020 117 119 CAT wheel loader 980 Easy Rider field groomer 2002 1976 20 20 2022 1996 120 Toro Workmaster; 4wh w/ groomer 2001 20 2021 121 John Deere tractor 1998 20 2018 122 John Deere tractor 1999 20 2019 _ 123 Toro 455D mower 2000 12 2012 124 Toro GM4000 mower 2007 12 2019 _ 127 Toro 580D mower 2003 12 2015 130 Toro GM 7200 mower 2003 12 2015 132 Toro Workman 4wh w/ groomer & platform 1997 20 2017 133 Water tank & pump (for #109) 1999 20 2019 136 Toro Proline walk -behind mower 1988 12 2000 144 Kubota ZTR mower 2005 12 2017 153 Land ride overseeder 2005 15 2020 163 Mi-T-M CW3504 pressure washer 2007 10 2017 175 Ford rotory mower 1980 25 2005 176 Vermeer tree spade 1984 25 2009 177 Turf vac litter picker 1980 20 2000 178 Graco line lazer field painter 2001 10 2011 14 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 —2015 Project Name: Security Control System (4110) Department: Administration Estimated Cost: $6,500 Funding Source: PIR Year to be Purchased: 2011 Description: Technology related to security system software and hardware. Justification: Software Upgrade and Installation $2,000 Hardware and Installation $4,500 Install two card readers to Men's/Woman's Locker rooms. Operational Impact / Other - staff, supplies or contractual: Contract with Trans Alarm to install software and devises and the IT Manager or designee will prepare the hardware. List any item to be replaced by this purchase, explain how it will be disposed of: Old software will be removed as required. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 Project Name: Computer Hardware and Software Department: Administration Estimated Cost: $46,100 Funding Source: PIR Year to be Purchased: 2011 Description: Information technology related computer hardware and software. Justification: Software: New or upgraded software and upgrades $5,000 Hardware: 20 ($650) new/replacement PC's (replacement plan 4-5 years) 13,000 12 ($300) new/replacement monitors (replacement plan 4-5 years) 3,600 2 Network switches — replacement 6,000 Investigative social media tools 1,500 WiFi — Community Center and parts of City Hall 3,000 Printer replacement 6,000 Various capital items (power sources, keyboards, cables, etc.) 8,000 Operational Impact / Other - staff, supplies or contractual: The Assistant City Manager/Human Resources Manager and the IT Manager work on purchasing and installing many of the items listed above. Staff also works with LOGIS on the purchase and implementation of some of the items listed above. List any item to be replaced by this purchase, explain how it will be disposed of: Computer hardware (pc's, monitors, switches, printers, keyboards) is disposed of using a recycling vendor's services. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 Project Name: Replace Server Department: Administration Estimated Cost: $13,500 Funding Source: PIR Year to be Purchased: 2011 Description: Information technology Exchange server. Justification: Replacement of Exchange server $13,500 The Exchange server was purchased in 2008 and the replacement schedule is every three years. Operational Impact / Other - staff, supplies or contractual: The Assistant City Manager/Human Resources Manager and the IT Manager work with LOGIS on the purchasing and installation of a new server. List any item to be replaced by this purchase, explain how it will be disposed of: Computer hardware is disposed of using a recycling vendor's services. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 17 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 Project Name: City Hall Roof Hatch and Ladder/Stairway Department: City Buildings Estimated Cost: $10,000 Funding Source: PIR Year to be Purchased: 2011 Description: Install roof hatch and ladder/stairway for interior roof access. Justification: When City Hall was rebuilt in 1994, there was no provision made for roof access other than climbing an exterior extension ladder. This makes it difficult and dangerous to do routine inspection, maintenance, and repairs. It is often necessary to carry parts up and down the ladder which often leaves only one hand for holding onto the ladder. Operational Impact / Other - staff, supplies or contractual: No operational impact other than creating a safer work environment. List any item to be replaced by this purchase, explain how it will be disposed of: No items to be replaced. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 18 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 —2015 Project Name: City Hall Domestic Water Heater Department: City Buildings Estimated Cost: $9,000 Funding Source: PIR Year to be Purchased: 2011 Description: Replace existing City Hall domestic water heater. Justification: City Hall was rebuilt in 1994. The existing water heater will be 17 years old in 2011. The heater consists of a small boiler, storage tank, and circulating pump. The heating system is in need of replacement. Operational Impact / Other - staff, supplies or contractual: No operational impact other than creating a more reliable hot water system. List any item to be replaced by this purchase, explain how it will be disposed of: The existing heating equipment will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 19 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 PROJECT NAME: CCC Misc Tile Repair Front Counter DEPARTMENT: City Buildings - Community Center USEFUL LIFE: 6 years ESTIMATED COST: $2,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2011 and 2015 Description: Tile repair of area in the main hallways/front counter for cracked tiles due to the building settling — done periodically Justification: Last tile repair was done 3 years ago. There are cracked/settled tiles in the hallways. Operational Impact / Other - staff, supplies or contractual: None List any item to be replaced by this purchase, explain how it will be disposed of: None For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 20 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011-2015 Project Name: Community Center Minnesota Room Floor Covering Department: City Buildings Estimated Cost: $15,000 Funding Source: PIR Year to be Purchased: 2011 Description: Replace Minnesota Room Floor Covering. Justification: The MN Room is where most senior activities take place. The deterioration of the carpet condition has accelerated and it must be replaced. Operational Impact / Other - staff, supplies or contractual: No operational impact. List any item to be replaced by this purchase, explain how it will be disposed of: The existing carpeting will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 Project Name: Community Center Restroom Lighting Department: City Buildings Estimated Cost: $9,000 Funding Source: PIR Year to be Purchased: 2011 Description: Replace existing fluorescent lighting in seven Community Center restrooms. Justification: The Community Center was built in 1990. The existing original restroom light fixtures are failing, are difficult to repair, and are not energy efficient. They are in need of replacement. Operational Impact / Other - staff, supplies or contractual: No operational impact other than creating a more energy efficient and maintainable operation. List any item to be replaced by this purchase, explain how it will be disposed of: The existing equipment will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 27 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 —2015 Project Name: Public Works Garage Make-up Air/Furnace Department: City Buildings Estimated Cost: $8,000 Funding Source: PIR Year to be Purchased: 2011 Description: City garage make-up air/furnace replacement. Justification: The make-up air/furnace is used to supplement the heat in the City garage where vehicles and equipment are stored at approx. 50 degrees in the winter. The existing unit may well be the original 1966 unit; if not it is very old and rusted out and no longer reliable. It should have been replaced five years ago. While the CO monitor in the garage should pick up furnace failures, this device should not alone be relied on. Operational Impact / Other - staff, supplies or contractual: More reliable and safer service. List any item to be replaced by this purchase, explain how it will be disposed of: The existing equipment will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is anew item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 2 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 Project Name: Parks Warming House Furnace Replacement Department: City Buildings Estimated Cost: $5,000 Funding Source: PIR Year to be Purchased: 2011 Description: Replace the second furnace at the Becker Park building Justification: One of the two furnaces at the Becker building was replaced several years ago. The remaining furnace is original and in need of replacement. Operational Impact / Other - staff, supplies or contractual: More reliable and safer service. List any item to be replaced by this purchase, explain how it will be disposed of: The existing equipment will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 4 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 Project Name: Parks Broadway Park Parking Lot Replacement Department: City Buildings Estimated Cost: $8,000 Funding Source: PIR Year to be Purchased: 2011 Description: Replace the asphalt parking lot at Broadway Park. Justification: The Broadway Park parking lot is over 20 years old and is no longer in maintainable condition and is in need of replacement. Operational Impact / Other - staff, supplies or contractual: More efficient maintainability. List any item to be replaced by this purchase, explain how it will be disposed of: The existing parking lot will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 25 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 Project Name: Forest Park Building Driveway Replacement Department: City Buildings Estimated Cost: $5,000 Funding Source: PIR Year to be Purchased: 2011 Description: Replacement of the Forest Park building driveway. Justification: The new soccer field will be constructed at Forest Park in 2010. As a result there will be greater use of the building and driveway. The driveway has needed replacement for many years but has been a low priority until now. Operational Impact / Other - staff, supplies or contractual: More efficient maintenance of the driveway. List any item to be replaced by this purchase, explain how it will be disposed of: The existing parking lot material will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 6 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 Project Name: Parks Warming House Roof Replacement Department: City Buildings Estimated Cost: $8,000 Funding Source: PIR Year to be Purchased: 2011 Description: The roof the Yonker's Park building is in need of replacement. Justification: The existing roof is over 20 years old and requires replacement. Operational Impact / Other - staff, supplies or contractual: Protection of building structural elements. List any item to be replaced by this purchase, explain how it will be disposed of: The existing equipment will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is anew item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 7 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 Project Name: Annual Sidewalk Curb and Gutter Replacement Department: Street Improvements Estimated Cost: $10,000 Funding Source: PIR Year to be Purchased: 2011 Description: Repair curb and gutter and sidewalk at scattered locations throughout the city. Justification: Maintenance of the City's curb and gutter and sidewalk infrastructure is an ongoing process. Sidewalks are inspected and repaired based on plow operator's observations. Trip hazards are eliminated as soon as possible. Operational Impact / Other - staff, supplies or contractual: More efficient maintenance curb and gutter and sidewalks. List any item to be replaced by this purchase, explain how it will be disposed of: The existing concrete will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 8 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 —2015 Project Name: Annual Retaining Wall Replacement Department: Street Improvements Estimated Cost: $12,000 Funding Source: PIR Year to be Purchased: 2011 Description: Replace retaining walls at scattered locations throughout the city. Justification: Maintenance of the City's retaining wall infrastructure is an ongoing process. In recent years dangerous leaning walls have been replaced. Operational Impact / Other - staff, supplies or contractual: More efficient maintenance curb and gutter and sidewalks. List any item to be replaced by this purchase, explain how it will be disposed of: The existing concrete will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 29 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 —2015 Project Name: Street Overlay Projects Department: Street Improvements Estimated Cost: $80,000 Funding Source: PIR Year to be Purchased: 2011 Description: Mill and overlay scattered local street locations. Justification: The streets in the remaining yet to be done reconstruction areas continue to deteriorate at an ever increasing rate. There are 5 71,3 00 square yards of street surface in Phase 11-16 that need to be maintained. The estimated annual expense is $204,000 of which $124,000 is part of the Street Department General Fund annual operating budget. The remaining $80,000 must come from the Street Improvements Fund in the PIR in order to keep the local streets in passable condition until they are rebuilt. Operational Impact / Other - staff, supplies or contractual: More efficient maintenance of the local streets. List any item to be replaced by this purchase, explain how it will be disposed of: The existing asphalt will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. We CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 —2015 Project Name: Annual Alley Project Department: Street Improvements Estimated Cost: $98,000 Funding Source: PIR Year to be Purchased: 2011 Description: Annual alley reconstruction for new concrete alleys. Justification: Alleys are all original. Some are still gravel, others that have been not been rebuilt are asphalt in poor condition. This is a ten-year program. This money is just to cash flow the project since the project is funded by the Storm Drain Utility and through special assessments. Operational Impact / Other - staff, supplies or contractual: More efficient maintenance of city alleys.' List any item to be replaced by this purchase, explain how it will be disposed of: The existing asphalt will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is anew item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 31 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 —2015 Project Name: Local Share County Highway 81 Reconstruction Department: Street Improvements Estimated Cost: $112,855 Funding Source: PIR Year to be Purchased: 2011 Description: Hennepin County Highway 81 Reconstruction is a $70,000,000 project run by Hennepin County that will reconstruct the portions of the highway that run through the City of Crystal. The City is responsible for a share of the property acquisition and construction cost and for certain enhancements that are of local benefit. These local costs are expected to total about $4,000,000. The City Council authorized the issuance of up to $2,600,000 of bonds to be repaid by property taxes. The remaining local costs will be paid by special assessments, utility funds, and the Economic Development Authority. Justification: Payments to Hennepin County are spread over the period of 2009 through 2014. This $112,855 cost represents part of the payment due in 2011 and is paid from special assessments. Operational Impact / Other - staff, supplies or contractual: None. List any item to be replaced by this purchase, explain how it will be disposed of: None. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 2 CAPITAL, IMPROVEMENT JUSTIFICATION FORM 2011 -- 2015 Project Name: Replacement 3/4 Ton Pickup Department: Streets Estimated Cost: $24,000 Funding Source: PIR Year to be Purchased: 2011 Description: Replacement pickup truck. Justification: Unit #301 is a 1997 model with 80K miles, and will be 14 years old in 2011. It is rusting out and has outlived its useful life and should be replaced in 2011. This unit is the Street Superintendents vehicle and is used for towing trailered equipment and for street repair and street maintenance. Operational impact / Other - staff, supplies or contractual: The new replacement truck will require fuel and routine maintenance items. These costs are already included in the annual operating budget. List any item to be replaced by this purchase, explain how it will be disposed of: Unit #301 will be sold at public auction. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 33 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 —2015 Project Name: Replacement Dump Truck Department: Streets Estimated Cost: $200,000 Funding Source: PIR Year to be Purchased: 2011 Description: Replacement Tandem Dump Truck, Plow, Sander, and Brine Tank. Cost is higher than projected in previous years due to additional saline solution equipment, and new diesel engine emissions equipment. Justification: .Unit #309 is a 1997 Ford and will be 14 years old in 2011. It has outlived its useful life and should be replaced in 2011. This unit is critical for snowplowing and summer street maintenance work. Dump trucks are now replaced on a 14-year cycle. Operational Impact / Other - staff, supplies or contractual: The new replacement truck will require fuel and routine maintenance items. These costs are already included in the annual operating budget. List any item to be replaced by this purchase, explain how it will be disposed of: Unit #309 will be transferred to the Parks Department and Unit #109 will be sold at public auction. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is anew item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 4 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 —2015 Project Name: Replacement Sidewalk Plow Blower Head Department: Streets Estimated Cost: $8,000 Funding Source: PIR Year to be Purchased: 2011 Description: Replacement blower head for Unit 303A Trackless Sidewalk Plow. Justification: Unit #303A is the 1994 backup sidewalk plow which gets heavily used. The blower head is original and needs to be replaced. Operational Impact / Other - staff, supplies or contractual: The new blower head has not operational impact other than providing more reliable service. List any item to be replaced by this purchase, explain how it will be disposed Old blower head will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 3b CAPITAL IMPROVEMENT REQUEST 2010-2014 PROJECT NAME: Restoration and maintenance of Twin Lake Shores DEPARTMENT: Parks USEFUL LIFE: 10 yrs ESTIMATED COST: $3,000 FUNDING SOURCE: PIR DESCRIPTION: Ongoing trial maintenance and restoration of the Twin Lake Shoreline JUSTIFICATION: As plants mature and die or as the shoreline environment changes, ongoing restoration and replacement of plant material is necessary. OPERATIONAL IMPACT/OTHER: OPERATING BUDGET IMPACT 2011 2Q12 2013 2014 2015 Staff costs Supplies/contractual $3,000 $3,000 $3,000 35 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 —2015 Project Name: New Forest Soccer Fields with irrigation Department: Parks Estimated Cost: $70,000 Funding Source: Hennepin Youth Sports Program Grant Year to be Purchased: 2011 Description: Rebuild the soccer fields and add irrigation at Forest School. Justification: Demand for soccer fields has increased. This will create a permanent soccer field with better turf and improved condition due to irrigation. A marginal soccer field at Valley Place will eventually be eliminated. Operational Impact /. Other - staff, supplies or contractual: None other than water cost that will be shared with school. List any item to be replaced by this purchase, explain how it will be disposed of: None. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 37 CAPITAL IMPROVEMENT REQUEST 2010-2014 PROJECT NAME: Install Outfield Fencing & Backstops at Valley Place DEPARTMENT: Parks USEFUL LIFE: 20 yis ESTIMATED COST: $18,000 FUNDING SOURCE: PIR DESCRIPTION: Replace the existing hockey board outfield with a chainlink fence. Replace the existing backstop fence with a new one. JUSTIFICATION. The current hockey board fence is dangerous and difficult to maintain. The backstop and line fences are old, stretched, and need placing.. OPERATIONAL IMPACT/OTHER: OPERATING BUDGET IMPACT Staff costs 1 2011 1 2012 1 2013 1 2014 1 2015 $1 s CAPITAL IMPROVEMENT REQUEST 2010-2014 PROJECT NAME: Replace playground at Soo Line Park DEPARTMENT: Parks USEFUL LIFE: 15 yrs ESTIMATED COST: $25,000 FUNDING SOURCE: PIR DESCRIPTION: Remove and replace the existing playground located at Soo Line Park. JUSTIFICATION: This is the last of the second generation of playgrounds in the City. It is old and no longer meets current standards . OPERATIONAL IMPACT/OTHER: OPERATING BUDGET IMPACT 2011 2012 2013 2014 2015 Staff costs Supplies/contractual $25,000 9 CAPITAL IMPROVEMENT REQUEST 2010-2014 PROJECT NAME: Install a new trail to service the Highway 100 ped bridge DEPARTMENT: Parks USEFUL LIFE: 20 yrs ESTIMATED COST: $25,000 FUNDING SOURCE: PIR DESCRIPTION: Create a new trail that will link the west side of the highway 100 ped bridge to Golden Valley. This will create a needed link between the two cities. JUSTIFICATION: Currently there isn't a safe way to cross from Golden Valley into Crystal on the west side of Highway 100. This new trail will provide that access. OPERATIONAL IMPACT/OTHER: OPERATING BUDGET IMPACT 2011 2012 2013 2014 2015 Staff costs ,Supp lies/contractual $25,000 40 CAPITAL IMPROVEMENT REQUEST 2010-2014 PROJECT NAME: Resurface the tennis courts at Valley Place Park DEPARTMENT: Parks USEFUL LIFE: 20 yrs ESTIMATED COST: $45,000 FUNDING SOURCE: PIR DESCRIPTION: Patch and resurface the tennis courts located at Valley Place Park. JUSTIFICATION: The courts are due for re -surfacing. There are cracks developing that will only get worse unless something is done. OPERATIONAL IMPACT/OTHER: OPERATING BUDGET IMPACT 2011 2012 2013 2014 2015 Staff costs $45,000 Supplies/contractual 41 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 Project Name: Little League Fields upgrade & repair Department: Parks Estimated Cost: $9,860 Funding Source: Hennepin Youth Sports Program Grant Year to be Purchased: 2010 & 2011 Description: Rebuild the Little League fields by replacing sod, repair sprinklers, install foul poles, replace chain link fences, install electronic scoreboard at one field and replace metal/aluminum bleachers. Justification: Old fields are in poor repair with ruts in the outfield and exposed sprinkler heads that present safety hazards and increase maintenance costs. Total project cost is estimated to be $66,610. A local matching portion of this is provided by the Little League in the form of labor and donations in the amount of $23,087. A cash portion of $43,523 is advanced by the City of Crystal and reimbursed by the Hennepin Youth Sports Program Grant. It is estimated that $33,663 of the cash expenditures will happen in 2010 and the remaining $9,860 in 2011. Completion planned for spring 2011. Operational Impact / Other - staff, supplies or contractual: None. List any item to be replaced by this purchase, explain how it will be disposed of: None. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 42 CAPITAL IMPROVEMENT REQUEST 2010-2014 PROJECT NAME: Install a new hockey rink at Valley Place Park DEPARTMENT: Parks USEFUL LIFE: 20 yrs ESTIMATED COST: $45,000 FUNDING SOURCE: PIR DESCRIPTION: Install a second hockey rink next to the existing one at Valley Place Park. JUSTIFICATION: The second rink is park of the comprehensive plan for the parks. A second rink located at Valley Place will allow users the opportunity for pickup games while the first rink is used for organized practice or games. It will also increase the efficiency of staffing in the warming house. The hockey rink at Bassett Creek was recently removed with the eventual construction of this second rink in mind. OPERATIONAL IMPACT/OTHER- OPERATING BUDGET IMPACT 2011 2012 2013 2014 2015 Staff costs Su lies/contractual $45,000 4 CAPITAL IMPROVEMENT REQUEST 2010-2014 PROJECT NAME: Replace unit #115 — 1999 GMC I ton truck & plow DEPARTMENT: Parks USEFUL, LIFE: 12 yrs ESTIMATED COST: $55,000 FUNDING SOURCE: PIR DESCRIPTION: Replace unit #115, a 1999 GMC 1 ton JUSTIFICATION: This unit is used to haul lawn mowing equipment in the summer months and for plowing during the winter. OPERATIONAL IMPACT/OTHER: OPERATING BUDGET IMPACT Staff costs Supplies/contractual 2011 1 2012 1 2013 1 2014 1 2015 44 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 —2015 Project Name: Boulevard Tree Planting Department: Forestry Estimated Cost: $27,000. Funding Source: PIR Year to be Purchased: 2011 Description: Neighborhood reforestation to replace trees lost to Dutch elm disease, oak wilt, emerald ash borer, and other causes. Justification: Tree loss in Crystal has been significant in the past and for several years, no replacement trees were planted. The nearby emerald ash borer infestation indicates near future tree losses in Crystal will be greater. Trees bolster/maintain property values, improve quality of life, and help with stormwater management. Operational Impact / Other - staff, supplies or contractual: In season, a significant portion of the forester's time goes into this job. Utility staff perform locates in advance. Other Public Works staff water trees. List any item to be replaced by this purchase, explain how it will be disposed of: For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is anew item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 45 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 Project Name: Tree Spade Department: Forestry Estimated Cost: $9,000 Funding Source: PIR Year to be Purchased: 2011 Description: Replacement tree spade for transplanting trees. Justification: The existing tree spade is over 25 years old and does not have today's required safety features. Staff is reluctant to use it and as a consequence it is necessary to contract out tree moving. Operational Impact / Other - staff, supplies or contractual: With a safely operating spade, Public Works staff will be better able to manage trees throughout the city. List any item to be, replaced by this purchase, explain how it will be disposed of: Existing spade will be auction or recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 45 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 PIR PROJECT NAME: Add windows/screens to louvers of pool building DEPARTMENT: Pool - 0044 USEFUL LIFE: 15 years ESTIMATED COST: $20,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2011 Description: This project continues the repair of the frames and louvers program with the addition of plexiglass windows with screens. Justification: Last tile repair was done 3 years ago. There are cracked/settled tiles in the hallways. The addition of windows with screens would make the building more energy efficient in the winter. The wooden louvers do not keep the cold air out during the winter and the screens are not always flush with the frames, letting bugs in during the summer. This work would be contracted out. Operational Impact / Other - staff, supplies or contractual: None List any item to be replaced by this purchase, explain how it will be disposed of: None For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 47 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 PIR PROJECT NAME: Popcorn Popper DEPARTMENT: Pool - 0044 USEFUL LIFE: 8 years ESTIMATED COST: $2,500 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2011 Description: Replace popcorn popper used at the pool, the CCC and Becker Park Justification: The existing popper is over 15 years old and has been repaired too many times — it is needing additional refurbishing as the wiring is getting frayed and could become a safety hazard. Parts are hard to get as the machine is so old. Operational Impact / Other - staff, supplies or contractual: None List any item to be replaced by this purchase, explain how it will be disposed of: Existing popper to be destroyed/trashed. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 4 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 —2015 PIR PROJECT NAME: DEPARTMENT: USEFUL LIFE: ESTIMATED COST: FUNDING SOURCE: Pool Shower Fixtures Pool - 0044 5 years $2,000 PIR YEAR TO BE PURCHASED: 2011, 2012, 2013 Description: Replace shower fixtures/showerheads Justification: The fixtures were not replaced when the pool was renovated; they have been repaired as they break; we would like to start a total replacement program with new, more water efficient fixtures Operational Impact / Other - staff, supplies or contractual: None — would be installed by maintenance staff as part of their regular duties List any item to be replaced by this purchase, explain how it will be disposed of: Existing fixtures to be destroyed/trashed. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 4 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 —2015 PROJECT NAME: CCC - Repair/Replace Rolldown Doors DEPARTMENT: Community Center USEFUL LIFE: 10 years ESTIMATED COST: $5,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2011 Description: The rolldown doors in the Kitchen, Crystal a/b and Game room will be serviced and repaired or replaced as needed. Justification: These fixtures are 20 years old and have been serviced only once in that time. Proper working order is needed in case of an emergency. Operational Impact / Other - staff, supplies or contractual: None List any item to be replaced by this purchase, explain how it will be disposed of: None For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 0 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 —2015 PROJECT NAME DEPARTMENT: USEFUL LIFE: ESTIMATED COST: FUNDING SOURCE: YEAR TO BE PURCHASED Replacement of Gym Wall Covering CCC 20 years $30,000 PIR : 2011 Description: Replacement covering on movable gym wall. Justification: The covering is ripping and quite stained/marked up. We thought we could repair the tears and clean the rest of the covering; but when we had the company come out to look at them, they recommended replacement since there were so many rips the job would look bad. Operational impact/other - staff, supplies or contractual:: alone List any item to be replaced by this purchase, explain how it will be disposed of: Existing covering to be destroyed For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, description should specify if it is a new item or replaces an existing item and if the work will be completed by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 51 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 PROJECT NAME: CCC - Stage Curtain Replacement DEPARTMENT: Community Center USEFUL LIFE: 15 years ESTIMATED COST: $5,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2011 Description: Replacement of stage curtain in Gym 1 Justification: The curtain is 17 years old. The back curtain is ripped in 3 places and being held together by pins. Other places are showing wear and fraying. Operational Impact / Other - staff, supplies or contractual: None List any item to be replaced by this purchase, explain how it will be disposed of: Existing curtain will be destroyed For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 5 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 —2015 PROJECT NAME: CCC Game Room Floor Replacement DEPARTMENT: Community Center USEFUL LIFE: 15 years ESTIMATED COST: $5,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2011 Description: Replace tile floor in the Game Room Justification: Existing tile floor is 20 years old and showing wear — it's design (bottlecap) is hard to clean Operational Impact / Other - staff, supplies or contra, None List any item to be replaced by this purchase, explain how it will be disposed of: None For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 3 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 —2015 PROJECT NAME: CCC MN Room Card Table Replacement DEPARTMENT: Community Center USEFUL LIFE: 15 years ESTIMATED COST: $2,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2011 Description: Begin replacement program for permanent card tables in the MN Room Justification: Existing tables are 20 years old and showing wear — we should start a replacement program Operational Impact / Other - staff, supplies or contractual: None List any item to be replaced by this purchase, explain how it will be disposed of: None For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 54 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 PROJECT NAME: CCC - MN Room Patio Landscaping DEPARTMENT: Community Center USEFUL LIFE: 10 years ESTIMATED COST: $7,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2011 Description: Update and restore landscaping of the patio outside of the MN Room Justification: The patio used to be an outside gathering spot for the seniors (in nice weather) and some special events were held outside. The plants have since died so we would like to restore the area to give the seniors a nice outside place to relax and once again hold some events outside. Operational Impact / Other - staff, supplies or contractual: Maintenance will be needed to maintain the landscaping — hopefully the seniors will help with this. List any item to be replaced by this purchase, explain how it will be disposed of: None For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 55 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 --2015 PROJECT NAME: CCC -Ground Lights DEPARTMENT: Community Center USEFUL LIFE: 20 years ESTIMATED COST: $15,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2011 Description: Replace the current group lighting that exists around our turnouts at both entrances to the Community Center, aluminates the flag poles and the office area. Justification: Ground lights were installed in 1990 and there has been yearly repairs to the ground lights that have been very costly. The seals and gaskets on the lamps fail and water enters the lamps and shorts the lamp. There has also been occasions where the lens will be cracked or damaged thus water getting into the lamps as well. Operational Impact / Other - staff, supplies or contractual: None List any item to be replaced by this purchase, explain how it will be disposed of: Existing lights to be removed and destroyed For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. Wk CS7 l Car Project Description Police Equipment Revolving Fund (Fund 235) Multi -Year Capital Improvement Plan 2011 Budget -revised for available funding Y.T.D. Adopted Ameneded As Of: 07/29/10 2011 2212 zaa ZQ14 (15 3501 200 j2006 Ford Crown Victoria Patrol/traffic 34,000 38,000 3502 201 12008 Ford Crown Victoria Patrol 35,000 38,000 3503 202 2008 Ford Crown Victoria Patrol 34,000 37,000 3504 203 2007 Ford Crown Victoria Patrol 33,000 33,000 23,110 36,1700 3505 204 2007 Ford Crown Victoria Patrol 33,Q40 33,000 23,110 36;OOQ 3506 3507 205 2007 Chevy Impala, black jInvestigations 25,000 206 2007 Chevy Impala, blue Investigations 2005 Dodge Caravan :Investigations 25,000 3508 207 25,000 3509 208 2007 Ford Crown Victoria Patrol 33,0001 33,000 23,110 36,000 3510 209 2008 Chevy Impala, silver Chief 3511 210 12009 Ford F150 4x4 C.S.O. 37,000 38,000 3512 211 2008 Ford Crown Victoria Patrol 34,000 37,000 3513 212 2009 Chevy Impala, brown unmarked Deputy Chief 3514 213 1999 Chevrolet Tahoe - used squad conversion Reserves 3,000 3515 214 2003 Ford Crown Victoria 2009 Ford Expedition Patrol Lieutenant 34,000 34,000 22,387 3516 215 Patrol Supervisors _ 38,000 216 2002 Lincoln - Seizure jUnmarked spare/sch 217 1995 Ford Crown Victoria - Donation Community volunteers 218 1996 Kustom Smart radar trailer 219 2005 Ford Crown Victoria DARE/SRO 221 2006 Ford F150 Patrol/crime prevention 3523 222 2009 Chevy Impala, blue unmarked Juvenile specialist 3524 223 1999 Ford Ambulance Command Post 224 2007 ACT RT-100 radar trailer 3526 225 2009 Ford Crown Victoria, gray unmarked Investigations Lieutenant 226 2002 Chevy Avalanche Unmarked s are/sch 227 12005 Ford Crown Victoria - Police Reserve Reserves 3536 Mobile Data Computers / In -Car Equipment 18,000 18,000 5,353 12,000 3536 Mobile Data Computers / In -Car Equipment 1 20,400 3337 Mobile Radar/Lidar Replacement I 11 9,000 12,0001 9,000 GAChuNe\Budget\2011 Budget\Capital ImprovementsTolice Eq Rev 2011 Budget.As 2011 Requested (5) W1n0ltt ;?47PM Ln oa D3,j Car Project Description Police Equipment Revolving Fund (Fund 235) Multi -Year Capital Improvement Plan 2011 Budget - revised for available funding Y.T.D. Adopted Ameneded As Of: 2010 2M 07/29/10 2011 2013 NIA 2015 3535 Insquad digital video(3 year replacement cycle) 18,0001 18,000 18,000 12,000 3540 Defibrillator Units 7,000- 7,000 3541 _ 28 - X-26 Tasers 7,000 3,500 2,169 3543 Jail video system 9,700 9,643 Computer Aided Dispatch / Records Management System 12,402 0 12,402 12,402 18,402 6,402 Replace L3 digital video server 12,000 3545 Handgun / rifle replacement 9,600 23,139 21,580 1 8,000 3344 Evidence management system _ 522 3500 3500 shield 2,600 2,751 5,000 _allistic _B Bullet-proof vests Tactical vests ID C-30 printer 18,600 10,000 20,000 10,000 1,800 VARDA alarm 5,600 10,000 3535 Mobile radios ($5,000 each) 10,000 0 10,0001 10,000 10,000 20,000, 3546 Portable radios (S2,800 each) 8,400 0 81400 20,000 20,000 17,000. 14,000 Total 186,000 241,863133,213 157,400 174,802 192,4021 209,402 235,402 Funding Sources Interest Income 83,93Z 83,932 51,300 62,068 77,996 93,833 10%798 125,931 Interest Income - 10%to Fund Balance -8,393 -8,393 -5,130 -6,207 -7,799 -9,3331-10,980 -12,593 Sale of Property 21,600 21,600 12,000 12,000 12,0Q01 12,000 12,000 JAG Grant 0 46,761 28,507 01 0 Federal grant - bullet-proof vests _ 2,200 1,100 2,200 State grant - bullet-proof vests Operating Transfer from General Fund 5,800 1,900 5,800 87,750 94,8501 43,8751 1 90,400 93,1121 95,905 98,783 101,746 Total 184,889 246,7501 118,552 161,261 175,300 1921355 209,601 235,084 1,111) 4,887 (14,661) 3,861 498 (47) 199 (318) Budgeted Expenditures (Over)fUnder Funding Sources Fund Balance Assumed Return on Investments 3,103,388 3,109,386 3,086,575 3,119,454 3,127,750 3,137,086 3,148,264 3,160,539 2.7% 2.7% 2.0% 2.5% 3.0% 3.5% 4.0% GAChar1ie\Budget\2011 BudgetTapital ImprovementsTolice Bq Rev 2011 Budget.As 2011 Requested (5) 8/12/2010 2:47 PM CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 —2015 Project Name: 2011 Police (traffic car replacement) 001 Department: Police Estimated Cost: $34,000 Funding Source: PERF Year to be Purchased: 2011 Description: Replace 2006 Ford Crown Victoria #200 (unmarked traffic car) Justification: This vehicle has experienced heavy use because it is assigned to the traffic officer and it will be five years old at the time of replacement. Operational Impact / Other - staff, supplies or contractual: The vehicle will be purchased under the state contract. List any item to be replaced by this purchase, explain how it will be disposed of: The vehicle will be sold at the Hennepin County auction and the current in squad equipment will be installed in the new vehicle. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 59 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 —2015 Project Name: 2011 Police (patrol car replacement) 003 Department: Police Estimated Cost: $34,000 Funding Source: PERF Year to be Purchased: 2011 Description: Replace 2008 Ford Crown Victoria #202 (marked patrol car) Justification: This vehicle has experienced heavy use and will have approximately 80,000 miles when it is replaced. We anticipate that it will be in need of replacement during 2011. Operational Impact / Other - staff, supplies or contr, The vehicle will be purchased under the state contract. List any item to be replaced by this purchase, explain how it will be disposed of: The vehicle will be sold at the Hennepin County auction and the current in squad equipment will be installed in the new vehicle. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 60 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 Project Name: 2011 Police (patrol car replacement) 004 Department: Police Estimated Cost: $34,000 Funding Source: PERF Year to be Purchased: 2011 Description: Replace 2008 Ford Crown Victoria #211 (marked patrol car) Justification: This vehicle has experienced heavy use and will have approximately 80,000 miles when it is replaced. We anticipate that it will be in need of replacement during 2011. Operational Impact / Other - staff, supplies or contractual: The vehicle will be purchased under the state contract. List any item to be replaced by this purchase, explain how it will be disposed of: The vehicle will be sold at the Hennepin County auction and the current in squad equipment will be installed in the new vehicle. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 61 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 Project Name: 2011 Police (reserve squad transition) 005 Department: Police Estimated Cost: $3,000 Funding Source: PERF Year to be Purchased: 2011 Description: Replace 1999 Chevrolet Tahoe reserve car with newer model retired squad car. Justification: This would allow us to replace our twelve year old reserve officer vehicle with a newer model retired squad car. We would save a significant amount of money by not replacing this vehicle with a new car. Operational Impact / Other - staff, supplies or contractual: We will incur costs as we transition the squad from one use to another (i.e. the removal and reinstallation of equipment). List any item to be replaced by this purchase, explain how it will be disposed of: The current reserve squad equipment will be installed in the reassigned patrol car. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. W CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 201 5 Project Name: 2011 Police (mobile data computers) 007 Department: Police Estimated Cost: $12,000 Funding Source: PERF Year to be Purchased: 2011 Description: Replace two mobile data computers in squad cars. Justification: The current mobile data computers have reached their life cycle. Hennepin County Radio has suggested that replacement is the only available option. Operational Impact / Other - staff, supplies or contractual: The life cycle of in -squad mobile data computers is now three years. List any item to be replaced by this purchase, explain how it will be disposed of: The old MDC's will be used for parts by Hennepin County Radio because there is no remaining value. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 6 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 Project Name: 2011 Police (L3 digital video server) 009 Department: Police Estimated Cost: $12,000 Funding Source: PERF Year to be Purchased: 2011 Description: Replace current L3 digital video server which stores the in -squad digital video. Justification: It is necessary to replace the current L3 digital video server because an increase in camera usage has created a memory shortage and the current server is over five years old. Operational Impact / Other - staff, supplies or contractual: The demands on the L3 digital video server have increased as proactive policing and traffic enforcement have been encouraged. If this unit is not replaced we would face future storage limitations. List any item to be replaced by this purchase, explain how it will be disposed of: We would attempt to sell it on the League of MN Cities website or sell it back to the vendor for parts replacement. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 64 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 Project Name: 2011 Police (bullet proof vests) 006 Department: Police Estimated Cost: $10,000 Funding Source: PERF Year to be Purchased: 2011 Description: Replace ten bullet proof vests that will expire during 2011. Justification: Ten bullet proof vests worn by police officers will expire throughout 2011. Operational Impact / Other - staff, supplies or contractual: It is an industry standard and a manufacturer's recommendation to replace bullet proof vests near the five year expiration date. List any item to be replaced by this purchase, explain how it will be disposed of: The retired vests are frequently handed down to our reserve officers or donated to the military. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 65 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 Project Name: 2011 Police (Mobile radios) 010 Department: Police Estimated Cost: $10,000 Funding Source: PERF Year to be Purchased: 2011 Description: Hennepin County Radio is recommending that we begin replacing in -squad and mobile radios because they are reaching the end of the estimated life cycle. Justification: Our in -squad mobile radios are over ten years old and the Hennepin County Radio unit recommends that we begin replacing this equipment. Operational Impact / Other - staff, supplies or contractual: We plan to replace all primary mobile in -squad radios over the next four years. List any item to be replaced by this purchase, explain how it will be disposed of: We will either use them for the reserve unit or sell them on the League of Cities website to other agencies. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 6 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2011 — 2015 Project Name: 2011 Police (Portable radios) 011 Department: Police Estimated Cost: $8,400 Funding Source: PERF Year to be Purchased: 2011 Description: Hennepin County Radio is recommending that we begin replacing portable radios because they are reaching the end of the estimated life cycle. Justification: Our portable radios are over ten years old and the Hennepin County Radio unit recommends that we begin replacing this equipment. Operational Impact / Other - staff, supplies or contractual: We plan to replace all portable radios over the next four years. List any item to be replaced by this purchase, explain how it will be disposed of: We will either use them for the reserve unit or sell them on the League of Cities website to other agencies. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is anew item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 67 .. Fire Equipment Revolving Fund (Fund 409) Multi -Year Capital Improvement Plan 2011 Proposed Budget Actual Proposed 2009 2010 2011 2012 Rescue 11 Total Purchase Cost City of Crystal Share (50.9485%) Payments to West Metro Fire Funding Sources Interest Income 'Operating Transfer from General Fund Additional Transfer from General Fund Total Funding Sources Budgeted Expenditures (Over)/ Under Funding Sources Year End Fund Balance Assumed Return on Investments 2013 JQ.L 2015 0 0 1,273,713 0 0 01 615,600 636,8561 636,8571 1 1 1 615,600 19,300 98,899 19,202 101 131 3,405 7,989 14,037 101,900 180,0001 104,957 108,106 111,349 114,689 118,130 135,000 I I 118,199 l 118,199 301,1021 -335,754 105,0581 108,237 -531,798 108,237 114,754 122,678 114,754 122,678 267,167 -348,433 872,808 537,054 5,255 113,492 228,246 350,924 2,491 3.0% 2.2% 2.0% 2.5% 3.0% 3.5% 4.0% GAChar1ie\8udget\2011 Budget\Capital Improvements\Fire Eq Rev 2011 Budget.xls 8112/20,10 2:53 PM CITY OF CRYSTAL STREET MAINTENANCE FUND ANALYSIS Analysis includes alternate Assessment Policy for 36th, MSA & Reimbursment for Mill & Overlay, but none for Second Sealcoat This analysis assumes that streets will be sealcoated 7 years and 14 years after the wearcourse is put down. This fund will pay for these sealcoatings so that the property owners will not see a special assessment for this work while they are still paying the special assessment on the reconstruction_ This analysis assumes that streets will receive an overlay at 20 years after the wearcourse is put down (21 years after construction.) That work will be paid for by a new special assessment since the reconstruction special assessment will be done by then. New activities are proposed to be added to the Street Maintenance Fund to provide for intensified maintenance of the asphalt in Phases 1 through 3 until they can be overlaid and for a mill & overlay of 36th Avenue. Overlay Other Ending First Sealcoat Second Sealcoat Patch Mill & Overlay Gen FD Special City Invest) Fund Phase Costs Phase Costs Year Contrib. Assmt. M.S.A. Reimb. Earnings Ph 1 - 3 Phase Costs Balance 2000 670,351 41,242 6,023 705,570 2001 170,000 60,444 936,014 2002 179,350 77,083 -1 3,100 1,189, 347 2003 184,731 38,784 1,412,862 2004 190,272 49,820 �&2 133,610 1,519,344 2005 195,981 46,337 1,761,662 2006 140,000 79,742 1,981,404 2007 144,200 132,989 4 80,125 2,178,468 2008 61,573 97,518 2,337,559 2009 63,420 5,288 58,004 5 67,853 2,396,418 2010 65,300 70,559 64,703 1 134,798 54,500 36th Ave 700,000 1,707,682 2011 67,250 37,396 34,154 2 3 341,179 56,135 11449,168 2012 69,268 33,924 36,229 6 171,493 57,819 1,359,276 2013 71,346 30,707 40,778 7 105,084 59,554 1,337,469 2014 73,486 27,729 46,811 8 168,985 1&4 282,156 61,340 973,015 2015 75,690 24,973 38,921 2&3 384,000 63,180 665,419 2016 77,961 235,384 41,553 26,617 9 170,770 5 100,434 46,2041 1 851,837 -122,311 2017 80,300 218,122 103,432 -4,892 10 244,634 47,590 -17,573 Gn Overlay Other Gen FD Special City Invest Year Contrib. Assmt. M.S.A. Reimb. Earnincis 2018 82,709 745,569 700,000 -703 2019 85,190 880,969-28,428 2020 87,746 775,958-36,729 2021 90,378 660,684 570,000-16,803 2022 93,090 638,015 439,036 126,109 27,055 2023 95,882 532,548 46,162 2024 98,759 229,056 64,745 2025 101,722 450,135 185,242 6,777 60,141 2026 104,773 608,070 281,546 127,975 38,988 2027 107,917 861,634 239,663 91,072 37,438 2028 111,154 703,403 28,595 2029 114,489 937,744 137,300 81,363 51,836 2030 117,923 1,288,506 439,969 196,415 41,278 2031 121,461 999,936 48,590 2032 125,105 1,029,281 63,902 85,217 2033 128,858 1,158,476 389,191 17,170 95,681 2034 132,724 1,006,931 94,465 2035 136,705 1,126,027 528,260 148,763 143,8301 2036 140,807 806,240 148,701 2037 145,031 1,072,490 299,541 151,381 192,531 2038 149,382 828,620 202,681 2039 153,863 971,005 232,357 249,908 2040 158,479 845,614 246,263 2041 163,233 1,045,092 90,628 296,277 2042 168,130 915,031 278,5941 2043 173,174 633,086 333,0641 2044 178,370 526,190 378,637 1 2045 183,721 284,436 421,965 2046 189,232 222,420 457,570 23.461.960 4,442,105 1,251,828 First Sealcoat Second Sealcoat Patch Phase Costs Phase Costs lPhl - 3 11 134,056 5 210,914 12 199,568 7 129,240 8 207,830 13 210,940 9 210,026 1=41 206,795 10 300,868 14 218,510 11 164,872 2 245,443 16 262,135 i 3 259,430 14 254,332 15 268,739 IC, 322,393 2.383.6811 3.816.656 Ending Mill & Overlav Fund Phase Costs Balance 2&3 2,220,711 -710,709 800,283 -918,230 -420, 063 676,366 634,677 1,154,052 1,618,618 1,503,514 8 1,332,841 974,689 i 816,715 935,945 8 1,313,353 714,872 1,295,889 9 1,327,229 1,031,960 1� 1,901,293 1,214,758 2,130,413 '11 1,041,881 2,392,037 -12 1,551,042 2,361,632 3,595,752 I 1,639,428 3,717,517 4,813,264 14 1,607,214 5,067,023 6,247,706 "5 1,698,259 6,156,581 7,406,937 E. 2,037,315 6,964,852 8,326,607 9,465,932 10,549,129 11,439,251 12,308,473 21,474,0791 CITY OF CRYSTAL Street Reconstruction Fund 2011 Budget Fund Descripbon Overhead Phase 10 Phase 11 Phase 12 Total Administrative Costs 1,350 7,000 8,350 Pavement Mgmt Study Update 13,000 13,000 Engineering services 451,834 275,734 727,568 Misc. Contractual 71,694 71,694 Street Reconst. Contractual 2,219,075 2,219,075 Miscellaneous supplies 38,851 38,851 Private Driveways & Sewers 246,564 246,564 Debt Issuance Costs 30,000 30,000 Total street cost in 2009 14,350 0 3,065,018 275,734 3,355,102 Water main construction 36,985 36,985 Sewer main construction 36,985 36,985 Storm water construction 650,059 650,059 Total 2008 Budget Cost 14,350 0 3,789,047 275,734 4,079,131 71 CITY OF CRYSTAL 2010 General Fund Year End Projection 7/31/2009 DESCRIPTION Y.T. D. REVENUES Property Taxes 3,680,033 Delinquent Tax & Penalty 114,677 Special Assess. 19,737 Licenses 92,940 Permits 157,013 Inspections 119,728 Local Govt. Aid 783,461 Market Value Homestead Credit Other State Intergovmt 69,186 Gen Govt Charges 41,944 Recreation Charges 104,361 Comm. Ctr. Charges 61,380 Pool Charges 139,193 Public Safety Charges 31,983 Fines & Forfiets 130,780 Administrative Fines 79,946 Investments 98,183 Miscellaneous 14,789 Interfund Services 155,791 2009 2010 OVER INCREASE ACTUAL AMENDED 7/31/2010 12/31/2010 -UNDER 2011/ AMOUNT BUDGET Y.T.D. Projection BUDGET 2010 7,300,031 7,781,506 3,922,908 7,700,000 -81,506 -1.05% 163,983 6,000 75,543 100,000 94,000 1566.67% 45,842 58,000 58,470 80,000 22,000 37.93% 125,377 119,300 86,263 115,000 -4,300 -3.60% 278,219 280,400 172,259 280,000 -400 -0.14% 212,930 213,000 158,688 220,000 7,000 3.29% 1,566,922 1,455,376 727,533 1,455,066 310 -0.02% 469,532 549,431 162,194 387,237 -70.48% 273,251 295,844 71,759 295,544 300 -0.10% 100,453 88,126 37,787 93,000 4,874 5.53% 178,461 199,580 115,953 190,000 -9,580 -4.80% 88,535 91,700 59,468 86,000 -5,700 -6.22% 166,304 192,500 147,767 174,000 -18,500 -9.61% 51,514 74,400 30,666 50,000 -24,400 -32.80% 279,623 249,000 126,565 270,000 21,000 8.43% 112,103 54,000 181,780 220,000 166,000 307.41% 129,692 129,000 101,882 120,000 -9,000 -6.98% 51,701 57,989 19,999 58,000 11 0.02% 303,159 273,653 136,827 273,653 0 0.00% TOTAL REVENUES 5,895,125 11,897,632 12,168,805 6,232,117 11,942,457-226,348 -1.86% EXPENDITURES Mayor & Council 77,561 131,305 169,358 45,807 120,000 -49,358 -29.14% Administration 499,882 839,085 876,433 468,401 875,000 -1,433 -0.16% Human Resources 39,451 71,955 63,828 21,532 60,000 -3,828 -6.00% Assessing 92,217 183,807 193,045 97,358 190,000 -3,045 -1.58% Legal 88,487 190,510 157,000 82,459 184,000 27,000 17.20% Elections 1,569 3,541 43,189 4,364 45,000 1,811 4.19% Finance 267,680 452,482 443,600 260,514 445,000 1,400 0.32% Police 2,283,208 3,988,765 4,277,871 2,170,828 4,200,000 -77,871 -1.82% Fire 642,495 1,046,551 1,037,572 605,228 1,000,000 -37,572 -3.62% Planning 113,311 186,688 198,665 119,465 198,000 -665 -0.33% Building Inspection 123,593 216,392 221,633 119,960 222,000 367 0.17% Housing Inspection 97,044 167,445 169,161 99,129 170,000 839 0.50% Environmental Health 16,575 30,416 36,708 12,318 30,000 -6,708 -18.27% Engineering 178,404 300,126 297,903 165,037 298,000 97 0.03% Street Maintenance 454,857 796,430 823,696 414,042 770,000 -53,696 -6.52% Park Maintenance 356,521 648,264 669,161 342,336 660,000 -9,161 -1.37% Forestry 61,767 140,521 192,104 47,663 195,000 2,896 1.51% City Buildings 100,493 184,814 197,338 84,181 175,000 -22,338 -11.32% Recreation 334,719 581,750 618,825 318,105 570,000 -48,825 -7.89% Community Center 193,294 325,420 340,742 170,062 310,000 -30,742 -9.02% Waterslide / Pool 157,751 218,644 257,823 114,844 210,000 -47,823 -18.55% Operating Transfers 250,270 500,539 883,150 438,025 883,150 4 0.00% Supplemental Fire Transfer 180,000 180,000 TOTAL EXPENDITURES 6,431,149 11,205,450 12,168,805 6,201,658 11,990,150 -178,655 -1.47% DIFFERENCE-536,024 692,182 0 30,459-47,693