2010.08.26 Work Session PacketCRYSTAL CITY COUNCIL
BUDGET WORK SESSION
WORKING AGENDA
Thursday, August 26, 2010
7:00 p.m.
Community Room
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the
City Charter, the Work Session of the Crystal City Council was held at 1,00 p.m. on
Thursday, August 26, 2010 in the Community Room at City Hall located at 4141
Douglas Drive, Crystal, Minnesota.
I. Attendance
Council members
Staff
Norris
Bowman
J. Moore
Therres
�I
Selton
Banick
Anderson
Peters
L. Moore 1 Mathisen
�. Hoffmann
l Hoppe Hansen
Lewis
II. Agenda The purpose of the budget work session is to discuss the following agenda
items:
* Follow-up from August 12 and 19 budget work.sessions
16 2011 utility budgets
* Shared Services
III. Adjournment The Work Session adjourned at b ' I- p.m.
GACity Clerk\CounCiMork sessions\wsagenda6.26.10.budget work session. doc
CMemorandum
{7YY �a�
' �i4Y5il1l
DATE: August 19, 2010
TO: Mayor and City Council
Anne Norris, City Manager
FROM: Charles Hansen, Finance Director
SUBJECT: Discuss 2011 Utility Funds Budgets
Background:
This package includes several sections. They include a combining statement of
budgets covering all five utilities, a rate study of each utility, sample utility bills, a ten
year rate trend history, the proposed 2011 utility fee schedule, and the capital
improvement plan.
Rate increases are proposed for the Water, Sewer and Recycling utilities. Storm
Drainage and Street Light rates are not proposed to increase in 2010. The Metropolitan
Council Environment Services (MCES) normally does not notify the City of their rates
for the next year until September. Since the MCES charge is the largest expense of the
Sewer Fund, the 2011 budget and rates remain unresolved until we hear from MCES.
Water Fund
The 2011 water rate is based on the Joint Water Commission (JWC) charges to the
City of Crystal. JWC will increase from $2.84 per 100 cubic feet in 2010 to $2.96 in
2011. The Water utility will not fully complete the transition from operating in units of
100 cubic feet to units of 1,000 gallons until the spring of 2011.
The Water utility will also transition to using conservation rates in the fall of 2010. A flat
rate has been used until now. In 2010, the customer paid $3.00 per 100 cubic foot unit
of water, regardless of how many units they used. Under conservation rates, a
customer pays more per unit of water as they use more water. See the discussion in
the fee schedule section of this report. Changing to conservation rates adds a new
element of uncertainty to the budget since they are meant to change people's behavior
regarding water usage.
The water utility's major capital projects in 2011 include the purchase of a replacement
for a 1993 backhoe for $210,000, water main work in Phase 11 for $50,000 and water
main work in the area of County Highway 81 for $50,000.
Sewer Fund
The single largest cost for the sewer fund is the disposal fee paid to the Metropolitan
Council Environment Services. We won't hear what this disposal fee will be for 2011
until September. Even if the MCES disposal fee shows little increase, increases in
other Sewer utility operating costs will require that rates to Crystal customers be
increased for the first time in many years.
Capital projects for Sewer in 2011 include $50,000 for sewer main work in Phase 11
and $15,000 for infiltration & inflow reductions.
Storm Drainage
A new activity in the operations of Storm Drainage is the periodic dredging of storm
water ponds. Dredging projects will happen every other year and will cycle through all
storm water ponds over a period of time.
The Storm Drainage fund has a larger than normal contingent of capital projects in
2011. Projects include the DNR wetland 639W restoration project for $531,000,
channel restoration in the main stem of Bassett Creek for 84,900 and channel
restoration in the north branch of Bassett Creek for 550,000. Grants from the State of
Minnesota and the watershed districts are expected to entirely offset these project
costs.
The next three street phases are projected for construction in 2011, 2012, and 2014.
Costs of storm drainage improvements are budgeted at $450,000 per phase, although it
appears that actual cost may be much higher in some phases. The Storm Drainage
fund will also pay about $50,000 for the Hennepin County Highway 81 project.
The Storm Drainage Fund's cash balance has historically been over $2,000,000.
Projects in 2009 and 2010 reduced that to around $1,000,000. Storm Drainage rates
are shown as unchanged for 2011 and then going up by $.30 per quarter in each of the
next four years. This is needed to support the cash balance at the new level.
Street Light
No rate increase is proposed for the Street Light utility in 2010 even though the rate
study shows a small net operating loss. The cash balance is expected to increase each
year after 2011 because depreciation is larger than the operating loss. No other large
capital outlay is on the horizon after the County Highway 81 street lights.
Recycling Fund
The HRG board of directors has raised fees from the 2010 level of $10.35 per quarter
to $10.65 per quarter for 2011.
Utility Fee Schedule
The proposed utility fee schedule is attached showing several changes in bold type.
The major changes are that we are showing water conservation rates as mandated by
the State of Minnesota and we are changing the water unit of measure from 100 cubic
feet to 1,000 gallons.
2
Multi -Year Capital Improvement Plan
The capital improvement plan is attached along with justification forms for each project.
Conclusion:
The City Council should discuss the rate studies and give direction regarding changes
or additions that should be brought back for further consideration. We would like to
adopt the rate schedule at the second City Council meeting in September. This is
earlier than usual, but extra time is needed to test and implement the water
conservation rates.
3
City of Crystal
Utility Funds
Combining Statement of 2011 Proposed Budgets
REVENUES
Special Assessments
Intergovernmental
Charges for Services
Interest
Miscellaneous
Total Revenues
EXPENDITURES
Wages & benefits
Professional & Contractual Sery
JWC & MCES
Utilities
Repair & Maintenance
Supplies
Communications
Insurance & Training
Depreciation
Administrative Services Charge
Total Operating Expenditures
TRANSFERS
Out
OPERATING SURPLUS (DEFICIT)
Storm
Street
Water
Sewer
Drainage
Light
Recycling
Fund
Fund
Fund
Fund
Fund
TOTAL
60,000
60,000
1,240,800
1,240,800
2,812,300
1,908,060
663,000
165,057
338,280
5,886,697
48,000
92,000
24,000
9,600
1,100
174,700
71,180
6,000
77,180
2,991,480
2,006,060
1,927,800
174,657
339,380
7,439,377
296,135
296,135
148,069
740,339
122,066
57,066
45,533
327,600
552,265
2,075,887
1,284,000
3,359,887
5,220
22,320
6,180
135,000
168,720
5,100
5,900
78,150
3,000
92,150
44,850
38,950
17,150
2,000
102,950
6,850
6,050
2,850
15,750
17,572
13,104
59,770
3,662
FF4
94,962
158,424
145,418
197,351
24,924
526,117
118,913
118,913
31,998
9,040
5,349
284,213
2,851,017
1,987,856
587,051
177,626
333,803
5,937,353
39,200 39,200
140,463 18,204 1,301,549 -2,969 5,577 1,462,824
Est. Dec. 2011 Fund Balance 7,297,688 7,274,437 8,498,767 1,201,632 144,561 24,417,085
CAPITAL IMPROVEMENT PLAN 368,300 115,800 1,701,300 215,000 2,400,400
try
WATER UTILITY RATE STUDY
2011 Proposed Budget
PROFIT & LOSS
2009
01'f
2011
2012
2(113
2()14
2015
EXPENSES
Salaries & Wages
200,940
203,842
214,292
218,578
225,135
231,889
238,846
Fringe Benefits
68,344
71,522
81,843
85,935
90,232
94,744
99,481
JWC - Operations
1,957,118
1,779,041
1,894,307
1,832,412
1,887,385
1,944,006
2,002,326
JWC - Capital
0
168,190
168,490
316,920
240,470
264,100
44,480
JWC 2 cents/1,000 gal. fee
11,951
12,776
13,090
13,015
12,866
12,716
12,566
Professional/Contractual
197,514
106,884
122,066
125,728
129,500
133,385
137,386
Utilities
4,211
5,460
5,220
5,377
5,538
5,704
5,875
Repair & Maintenance
1,973
5,700
5,100
5,253
5,411
5,573
5,740
Supplies
40,487
44,850
44,850
46,196
47,581
49,009
50,479
Communications & Printing
5,580
6,150
6,850
7,056
7,267
7,485
7,710
Insurance & Training
13,673
17,662
17,572
18,099
18,642
19,201
19,777
Depreciation
53,337
172,528
158,424
170,000
175,000
180,000
185,000
Admin. Service Charge
124,014
114,495
118,913
121,291
124,930
128,678
132,538
2,679,142
2,709,100
2,851,017
2,965,859
2,969,956
3,076,490
2,942,205
TOTAL EXPENSES
REVENUES
Billing Revenues
2,795,026
2,647,437
2,747,500
2,784,000
2,838,000
2,890,000
2,856,000
Penalties & meter sales
63,406
60,000
64,800
60,000
60,000
60,000
60,000
Special Assessments
59,528
60,000
60,000
60,000
60,000
60,000
60,000
JWC reimbursement
14,208
12,776
13,090
13,015
12,866
12,716
12,566
Investment Income
90,065
52,942
48,000
65,291
77,222
97,167
120,024
Miscellaneous
62,402
51,000
58,090
51,000
51,000
51,000
51,000
Other financing sources
22,965
3,107,600
_
2,884,155
2,991,480
3,033,306
3,099,088
3,170,883
3,159,590
TOTAL REVENUES
NET INCOME
428,458
175,055
140,463
67,446
129,131
94,393
217,385
FUND BALANCE - ENDING
6,982,170
7,157,2251
7,297,688L
7,365,1341
7,494,266
7,588,659
7,806,044
4,140,252
2,858,452
2,956,035
2,886,622
2,574,068
2,776,200
3,000,593
CASH FLOW
Cash & Investments, Beg. of Year
Net income
428,458
175,055
140,463
67,446
129,131
94,393
217,385
Add back Depreciation
53,337
172,528
158,424
170,000
175,000
180,000
185,000
Deduct Capital Outlay
2,132,695
250,000
368,300
550,000
102,000
50,000
0
Change in receivables/payables
369,100
2,858,452
2,956,035
2,886,622
2,574,0681
2,776,2001
3,000,5931
3,402,978
Cash & Investments, End of Year
Mpls Rate per 100 cubic feet
$1.70
$1.77
$1.84
$1.92
$2.00
$2.09
$2.18
JWC Rate per 100 cubic feet
$2.11
$2.13
$2.21
$2.30
$2.40
$2.51
$2.62
JWC Rate per 1,000 gallons
$2.82
$2.84
$2.96
$3.08
$3.21
$3.35
$3.50
Retail Rate per 100 cubic feet
$3.00
$3.00
$3.14
$3.20
$3.30
$3.40
$3.40
Retail Rate per 1,000 gallons
$4.01
$4.01
$4.201
$4.28
$4.41
$4.55
$4.55
Unit sales (100 cubic feet) 851,620 854,012 875,000 870,000 860,000 850,000 840,000
Unit sales (1,000 gallons) 637,012 638,801 654,500 650,760 643,280 635,800 628,320
Interest rate assumption 4.00% 2.70% 2.00% 2.50% 3.00% 3.50% 4.00%
100 cubic feet equals 748 gallons
Change in receivables/payables for 2009 shows a $369,100 increase. This is caused by normal increases/
decreases in receivables and payables that either generate or use cash.
G:\Charlie\Budget\2011 Budget\Departments\Utilities\Water Rate Study.xis 2011 Rates 8/19/2010 3:11 PM
6
PROFIT & LOSS
EXPENSES
Salaries & Wages
Fringe Benefits
MCES Disposal Charges
Professional/Contractual
Utilities
Repair & Maintenance
Supplies
Communications & Printing
Insurance & Training
Depreciation
Admin. Service Charge
TOTALEXPENSES
REVENUES
Billing Revenues
Delinquent Penalties
Investment Income
Miscellaneous
TOTAL REVENUES
NET INCOME
FUND BALANCE - ENDING
CASH FLOW
Cash & Investments, Beg. of Year
Net income
Add back Depreciation
Deduct Capital Outlay
Change in receivables/payables
Cash & Investments, End of Year
Commercial metered rate/100 cf
Standard residential rate/quarter
Senior residential rate/quarter
Interest rate assumption
SEWER UTILITY RATE STUDY
2011 Prormsed Budget
2009
2010
2011
2012
201.3
2014
2015
200,331
203,842
214,292
220,721
227,342
234,163
241,188
68,957
71,529
81,843
85,935
90,232
94,744
99,481
1,217,481
1,283,400
1,284,000
1,322,520
1,362,196
1,403,061
1,445,153
240,541
36,284
57,066
58,778
60,541
62,358
64,228
18,650
22,860
22,320
22,990
23,679
24,390
25,121
1,989
6,600
5,900
6,077
6,259
6,447
6,641
38,665
40,050
38,950
40,119
41,3221
42,562
43,839
4,611
5,700
6,050
6,232
6,418
6,611
6,809
11,802
11,891
13,104
13,497
13,902
14,319
14,749
146,928
139,983
145,418
160,000
170,000
190,000
190,000
124,014
114,495
118,913
122,480
126,155
129,939
133,838
2,073,969
1,936,634
1,987,856
2,059,348
2,128,047
2,208,593
2,271,046
1,852,013
1,855,863
1,873,060
1,922,620
2,009,350
2,071,300
2,133,250
35,039
35,000
35,000
35,000
35,000
35,000
35,000
115,271
118,434
92,000
105,492
119,691
132,447
145,854
8,653
6,000
6,000
6,000
6,000
6,000
6,000
2,010,976
2,015,297
2,006,060
2,069,112
2,170,041
2,244,747
2,320,104
•62,993
78,663
18,204
9,764
41,994
36,154
49,058
7,177,569
7,256,2321
7,274,436
7,284,200
7,326,1941
7,362,3481
7,411,406
4,697,485
4,654,973
4,350,619
4,398,441
4,050,705
3,970,699
3,633,853
-62,993
78,663
18,204
9,764
41,994
36,154
49,058
146,928
139,983
145,418
160,000
170,000
190,000
190,000
149,158
523,000
115,800
517,500
292,000
563,000
165,000
22,711
4,654,973
4,350,619
4,398,4411
4,050,705
3,970,699
3,633,853
3,707,911
$1.49
$1.49
$1.53
$1.57
$1.64
$1.68
$1.73
$45.10
$45.10
$46.20
$47.40
$49.50
$51.00
$52.50
$36.53
$36.53
$37.42
$38.39
$40.09
$41.31
$42.52
4.00% 2.70% 2.00% 2.50% 3.00% 3.50% 4.00%
Change in receivables/payables for 2009 shows a $22,711 increase. This is caused by normal increases/
decreases in receivables and payable that either generate or use cash.
G \Charlie\Budget\2011 Budget\Departments\Utilities\Sewer Rate Study -As 2011 8/19/2010 3:12 PM
7
STORM DRAINAGE UTILITY RATE STUDY
2011 Proposed Budget
PROFIT & LOSS
EXPENSES
Salaries & Wages
Fringe Benefits
Professional/Contractual
Utilities
Repair & Maintenance
Storm water pond dredging
Supplies
Communications & Printing
Insurance, Training & Dues
Depreciation
Admin. Service Charge
Transfers to other funds
TOTALEXPENSES
REVENUES
Billing Revenues
Delinquent Penalties
Federal & State Grants
Shingle Creek Watershed
Bassett Creek Watershed
Other cities
Investment Income
Miscellaneous
Capital contributions
TOTALREVENUES
NET INCOME
FUND BALANCE - ENDING
CASH FLOW
Cash & Investments, Beg. of Year
Net income
Add back Depreciation
Deduct Capital Outlay
Change in receivables/payables
Cash & Investments, End of Year
Commercial & multi -residential
rate per acre per quarter
Standard residential rate/quarter
2GO91
201D
20111
2012
2013.
2014
201.5
100,165
101,921
107,146
110,360
113,671
117,081
120,594
34,474
35,766
40,923
42,969
45,118
47,373
49,742
545,010
41,143
45,533
46,899
48,306
49,755
51,248
5,130
5,650
6,180
6,365
6,556
6,753
6,956
1,449
3,500
3,150
3,245
3,342
3,442
3,545
75,000
75,000
100,000
39,333
17,400
17,150
17,665
18,194
18,740
19,302
2,306
2,950
2,850
2,936
3,024
3,114
3,208
56,387
60,140
59,770
61,563
63,410
65,312
67,272
198,635
211,254
197,351
220,000
230,000
240,000
250,000
36,338
30,809
31,998
32,958
33,947
34,965
36,014
33,963
37,600
39,200
40,800
42,400
43,200
43,200
1,053,190
548,133
626,251
585,759
682,968
629,737
751,081
631,283
653,400
653,400
673,200
693,000
712,800
732,600
9,748
9,548
9,600
9,888
10,185
10,490
10,805
155,000
300,000
142,500
709,900
88,400
59,729
24,008
24,000
29,622
24,130
36,494
38,509
5,351
218,471
924,582
841,956
293,823
1,927,800
712,710
727,315
759,784
781,914
-128,608
1,301,549
126,951
44,347
130,047
30,833
6,903,396
7,197,219
8,498,768
8,625,7191
8,670,065
87800,112
8,830,946
2,411,451
1,181,203
1,387,280
1,184,880
804,331
1,042,677
962,724
-128,608
293,823
1,301,549
126,951
44,347
130,047
30,833
198,635
211,254
197,351
220,000
230,000
240,000
250,000
1,072,658
299,000
1,701,300
727,500
36,000
450,000
10,000
-227,617
1,181,203
1,387,280
1,184,880
804,331
1,042,677
962,724
1,233,558
$240.00
$247.50
$247.50
$255.00
$262.50
$270.00
$277.50
$9.60
$9.90
$9.90
$10.20
$10.50
$10.80
$11.10
Interest rate assumption 3.00% 2.70% 2.00% 2.50% 3.00% 3.50% 4.00%
Change in receivables/payables for 2009 shows a $227,617 decrease. This is caused by the capital
contirbution included in Net Income and the normal increases/decreases in receivables and payables
that either generate or use cash.
GAGhar1ie\Budget\2011 Budget\Departments\Utilities\Storm Drainage Rate Study.xis 2011 8/19/2010 3:40 PM
STREET LIGHT UTILITY RATE STUDY
2011 Proposed Budqet
PROFIT & LOSS
EXPENSES
Utilities
Repair & Maintenance
Supplies
Insurance & Miscellaneous
Depreciation
Admin. Service Charge
Loss on disposal of assets
TOTALEXPENSES
REVENUES
Billing Revenues
Delinquent Penalties
Investment Income
Miscellaneous
Capital contributions
TOTAL REVENUES
NET INCOME or -LOSS
FUND BALANCE - ENDING
CASH FLOW
Cash & Investments, Beg. of Year
Net income
Add back Depreciation
Deduct Capital Outlay
Change in receivables/payables
Cash & Investments, End of Year
Commercial per quarter
Multi residential rate per quarter
Residential rate per quarter
2009
2010
2011
2012
2013
2014
2015
130,801
135,000
135,000
139,050
143,222
147,518
151,944
444
3,000
3,000
3,090
3,183
3,278
3,377
4,368
2,000
2,000
2,060
2,122
2,185
2,251
1,535
3,255
3,662
3,772
3,885
4,002
4,122
24,924
24,924
24,924
40,000
40,000
40,000
40,000
8,450
8,704
9,040
9,311
9,591
9,878
10,175
170,522
176,883
177,626
197,283
202,002
206,862
211,867
151,820
162,057
162,057
167,845
173,633
179,420
185,208
2,888
3,000
3,000
3,090
3,183
3,278
3,377
16,971
18,291
9,600
8,495
10,559
12,857
15,441
171,679
183,348
174,657
179,430
187,374
195,555
204,026
1,157
6,465
-2,969
-17,853
-14,628
-11,307
-7,842
1,198,1351
1,204,6001
1,201,6311
1,183,7781
1,169,1501
1,157,8441
1,150,002
644,075
711,469
532,858
339,813
351,960
367,332
386,026
1,157
6,465
-2,969
-17,853
-14,628
-11,307
-7,842
24,924
24,924
24,924
40,000
40,000
40,000
40,000
210,000
215,000
10,000
10,000
10,000
10,000
41,313
711,469
532,858
339,813
351,960
367,332
386,026
408,184
$4.00
$4.20
4 20
$4.35
$4.60
$4.65
$4.8O
$3 DO
$3.15
$3 15
$3 26
$3.38
$3.49
$3.80
$4 00
$4.20
84.20
$4.35
$4.50
$4.65
$4.80
Interest rate assumption 4.00% 2.70% 2.00% 2.50% 3.00% 3.50% 4.00%
Change in receivables/payables for 2009 shows a $41,313 increase. This is caused by the capital
contirbution included in Net Income and the normal increases/decreases in receivables and payables
that either generate or use cash.
G:\Charlie\Budget\2011 Budget\Departments\Utilities\Street Light Rate Study.xls 2011 8/17/2010 6:22 PM
9
RECYCLING UTILITY RATE STUDY
2011 Proposed Budget
PROFIT & LOSS
EXPENSES
Professional/Contractual
Insurance & Training
Admin. Service Charges
TOTALEXPENSES
REVENUES
Billing Revenues
Delinquent Penalties
Investment Income
TOTALREVENUES
NET INCOME
FUND BALANCE - ENDING
CASH FLOW _
Cash & Investments, Beg. of Year
Net income
Change in receivables/payables
Cash & Investments, End of Year
2009
2010
2011
'2012
201.3
2014
201-
312,691
317,750
327,600
332,280
336,960
341,640
346,320
796
866
854
880
906
933
961
5.000
5,150
5 ,349
5,509
5,675
5,845
6.020
318,487
323,766
333,803
338,669
343,541
348,418
353,302
323,705
322,920
332,280
336,960
341,640
346,320
351,000
6,021
6,000
6,000
6,000
6,000
6,000
6,000
1,123
651
329,571
_ ' '00
339,380
1,504
1,935
2,41,11
2,050
331,749
344,464
349,575
354,736
359,950
13.262
5,805
5.577
5,795
6,034
3 3'13
6,548
133,179
138, 984
144, 561
150, 356
156, 390
162, 707
169,356
59,846
68,818
74,623
80,200
85,995
92,029
98,346
13,262
5,805
66,577
5,795
6,034
6.3'18
6,649
-4,290
68,818
74,623
80,200
85,995
92,029
98,346
104,995
$10.20
$10.20
$10.50
I
$10.65�
$10.80
I
$10.95�
$11.10
$10.35
$10.35
$10.65
$10.80
$10.95
$11.10�
$11.25
HRG Rate to City - quarterly
Residential rate - quarterly
Interest rate assumption
4.00%
2.70%
2.00%
2.50%
3.00%
3.50%
Estimated number of households
7,810
7,800
7,800
7,800
7,800
7,800
Change in receivables/payables for 2009 shows a $4,290 decrease. This is caused by normal increases/
decreases in receivables and payables that either generate or use cash.
4.00%
7,600
GAChadie\Bud,get\201 A Budget\Departments\Utilities\Recycling Rate Studyxls 2010 8/17/2010 6:21 PM
10
Draft Water Conservation Rates
Service Quarterly
Meter Size
Capacity
Ratio
Fee
Service charge < 1"
30
1
$4.50
ill
50
1
$4.50
11/2"
160
3.2
$14.40
2"
200
4
$18.00
3"
400
8
$36.00
4"
800
16
$72.00
6"
1600
32
$144.00
MN Water Test Fee - per quarter
$1.59
Unit of measure is 1,000 gallons
Commercial / Industrial / Institutional Rates
Meter Size
1" or less
1 1/2"
2" 3"
4"
6"
Per Unit
Tier #1 1,000 gallon units in tier
0 to 30
0 to 90
0 to 120 0 to 240
0 to 480
0 to 960
$3.94
Tier #2 1,000 gallon units in tier
31 to 60
91 to 180
121 to 240 241 to 480
481 to 960
961 to 1,920
$4.34
Tier #3 1,000 gallon units in tier
over 60
over 180
over 240 over 480
over 960
over 1,920
$4.75
Per Unit
Irrigation Rates
$4.75
Residential Rates
Per unit
Tier #1 0 to 15 units
$3.94
Tier #2 16 to 30 units
$4.34
Tier #3 over 30 units
$4.75
G:\Charlie\Utility Billing\Conservation rates\Water conservation rate analysis 4.xls
Run Date: 08/19/10
JDE Account
UspL T9R Code Description
UB-Admin
UB-Admin
UB-Admin
UB-Admin
UB-Admin
UB-Admin
UB-Admin
UB-Admin
UB-Admin
UB-Admin
UB-Admin
UB-Admin
UB-Admin
Other
Other
Other
Other
Other
Permit
Other
Other
Other
Other
Other
Other
Other
City of Crystal 2011 Fee Schedule - Utility Section
050-5.4902
Access to property denied
0505.4955
Administrative charge for certification of delinquent utilities
0505.4902
Charge for unlawful water use
0505.4902
Charge for replacement of street side shut-off valve
0505.4902
Custom utility billing services
OUS-49"
MyAFanC{-unliii-GQnSiruoiJon-projects
0505.4902
Hydrant rental - other
0505.2210
Hydrant rental - meter deposit
0505.4075
Interest rate for certification of delinquent utilities
0505.4902
Maintain private fire hydrants (operate, flush and paint only)
0505.4902
Meter testing - when meter within 2% of accurate
various.4660
Penalty for late payment
0505.4902
Service fee for water shut off/turn on (for code enforce purposes)
0505.4902 Service fee - after hour call
Percentage
2008 Fee 2009 Fee 2010 Fee 2011 Fee Increase Comments
113.00
113.00
113.00
113.00
35_OD
35.00
35.00
35.00
120, 00
120.00
120.00
120.00
136.00
136.00
136.00
35.00
nnnn
35.00
35.00
AR nn
35.00
7S
37.00
76.00
37.00
40.00
86.00
40.00
775.00
775.00
800.00
800.00
12.00%
12.00%
12.00%
12.00%
105.00
105.00
10 5.0 0
105.00
actual cost
actual cost
actual cost
actual cost
10.00%
10.00%
10.00%
10.00%
50.00
50.00
50.00
50.00
0.00% per incident; maximum of once per quarter
0.00%
0.00% per day
0.00% per valve
0.00% per hour, minimum of one hour
4 QQ% peF- 9ry-pEtaGaRy-�pOiW96lG
0.00%
0.00% deposit against water use charges
peryear
0.00% per year - excludes repair costs
based on billing rate for hours worked
of amount past due
0.00% per trip: shut off and turn on
per hour, $50 minimum
Overtime rate, 2 hour minimum
UB-Water
Other
0505.4655
MN Safe Water Testing Fee
1.59
per quarter
UB-Water
Other
0505.4655
Water service charge for meters of 1 inch or less
4.50
per quarter
UB-Water
Other
0505.4655
Water service charge for 1 1/2 inch meters
14.40
per quarter
UB-Water
Other
0505.4655
Water service charge for 2 inch meters
18.00
per quarter
UB-Water
Other
0505.4655
Water service charge for 3 inch meters
36.00
per quarter
UB-Water
Other
0505.4655
Water service charge for 4 inch meters
72.00
per quarter
UB-Water
Other
0505.4655
Water service charge for 6 inch meters
144.00
per quarter
UB-Water
Other
0505.4655
Water charge per 1,000 gallons in tier 1
3.94
per 1,000 gallons
UB-Water
Other
0505.4655
Water charge per 1,000 gallons in tier 2
4,34
per 1,000 gallons
UB-Water
Other
0505.4655
Water charge per 1,000 gallons in tier 3
4.75
per 1,000 gallons
UB-Water
Other
0505.4655
Water charge per 1,000 gallons used for irrigation
4.75
per 1,000 gallons
ltkp. AWWr
GAher
0646_#668
►41aW4;h@r9e-per hdndfeg4 iihis E[ 4 2..82 inn inn
3.00
0.00% per 100 r biG feet
UEWA46er
9th@
G606A"6
Wa4ef-Olh 12 PeV 4,N9 fIA110015 404 404
4.01
0.00% pe,1,000 gallenis
dfit;l- $mat S-2P�aR Fl1 -0 yOG cub4c-k-2 4I)I ri tet. aF2diUnits of�f�j{6fFS',�SSR9BSatF'��U2-ti@'#Y3tkIR�IR�
US Water
OtheF
06e6.4666
1hr042F a FOAM AWM OFldiRaIli!Ld 28.20 30.00 �o n7
�Q n7-
0.00% PEF yAeF-(sewn 1F090 aillg
U13 W1 atte
1n�e5n0`e64�c6e56
Watet- 1 f ffFill�m{}{r{ -6i - eF 36.66 39.90 40.10
40.110
tJ��CBpT��������va�a�ac,'�r
11Othe. �F
Othee_
0606.4666
74 21.00 ,awn 06
1111. ter- Qr4,� �� mice e1M ti�AY� 1 �19
l T
29.06
�_Jy
���p PCf-q" rF1#4-h jW@F RiJ55j
FPEF=- F
j VB Wate
Vthe
0606.4666
cc'O
4l- ffle r 36.66 39.00 40.110
40.10
0.00% ,- N!2a I'Rn UR'iBT
W UB Water
Othef
06$6-4C66
urk r�-m�isriro'.F. v.,,-- - -.,>-a..E 7o_n 60 76.00 76 ,o
W&tef ,
1c 19
0.00% r{qF{rdn�4ee1�1,G0U�giWiprFurFl1 �
a
City of Crystal 2011 Fee Schedule - Utility Section
T-,:pc
ME Account
Code
Description _
''R WateF
OtheF
0606.4666
V 2UW-r. ge m► 41F)UM . 4 F
NB WateF
AtheF
0606.4666
W@WF ehafgern`
U13 WateF
9theF
0606.4666
VVWw-�m"mwm -3" metes
US WateF
etheF
0506 4666
WaL-FiihaMen,i�imuFR-� tae#art
U13 WateF
GtheF
0606.4666
_fi!".aw#eF
LIB -Water
Other
0505.4655
Fire Line - 2"
LIB -Water
Other
0505.4655
Fire Line - 3"
UB-Water
Other
0505.4655
Fire Line - 4"
LIB -Water
Other
0505A655
Fire Line - 6"
UB-Water
Other
0505.4655
Fire Line - 8"
UB-Water
Other
0505.4655
Fire Line - 10"
UB-Sewer
Other
0510.4655
Sewer charge - metered, non-residential
LIB -Sewer
Othm
0510.4655
Sewer charge - metered, non-residential
UB-Sewer
Other
0510.4655
Sewer charge - metered, non-residential minimum
LIB -Sewer
Other
0510.4655
Sewer charge - non -metered, non-residential minimum
UB-Sewer
Oths
0510.4655
Sewer charge - non-commercial - MAC Airport
(1/2 of non-residential minimum}
UB-Sewer
Other
0510.4655
Sewer charge - school, minimum per classroom
LIB -Sewer
Other
0510.4655
Sewer charge - residential
LIB -Sewer
Other
0510.4695
Sewer - senior/disability discount
LIB -Sewer
Other
0510.4698
Sewer - senior/disability rental rebate
UB-Sewer
Other
0510.4902
Sewer - failed sump pump inspection
UB-Storm
Other
0515.4655
Storm drainage - commercial, per acre
UB-Storm
Other
0515.4655
Storm drainage - commercial, per Residential Equivalency Factor
LIB -Storm
Other
0515.4655
Storm drainage - single-family residential
UB-Lights
Other
0520.4655
Street lights - commercial (per business)
LIB -Lights
Other
0520.4655
Street lights - single-family residential
LIB -Lights
Other
0520,4655
Street lights - multi -family residential (per unit)
UB-Recycle Other 0525.4655 Recycling - single-family residential
utility, Other 0505.4670 5/8" x 314" Sensuswater meter with remote radio transmitter
utility Other 0505.4670 5f8" x 3/4" Sensuswater meter without remote radlo transmitter
utility Other 0505.4670 5/8" or 3/4" Sensuswater registrar head
Percentage
2008 Fee
2009 Fee
2010 Fee
2011 Fee
Increase
JA4 nn
��
AC 37
4AO 11
RComments J If M1
0,00% r-• �YYB�r{Yi'.µ•.-==�s-%^I�C9'P-'�ait@Fl-4�ni�5}
�02c enen
240 00
��n an
240.60
0.00'% p'BF 5hiR4f-�S�]f#'/a,4Q��j8f19n.u11iF9k
42�o2a nnnn
46000
449.12
449.12
0.00% pfir qudrter;142 L"tsf
-7-06..00
79000
--7,4A 27AO Q7
7r4ov+AO 47
0.00,14 pPF�+y {dA �84
1,410.00
1,600.0()
41,499.74
A 499 7A
0.00%pe"u Mr-J�74 url-14/
10.95
11.65
11-65
11.65
0.00% per quarter
17.21
18.31
18.31
18.31
0.00% per quarter
25.32
26.94
26.94
26.94
0.00% per quarter
34.29
36.48
36.48
36.48
0.00% per quarter
42.25
44.95
44.95
44.95
0.00% per quarter
50.91
54.16
54.16
54.16
0.00% per quarter
1.49
1.49
1.49
1.53
2.68% per 100 cubic feet
1.99
1.99
2.04
2.51% per 1,000 gallons
45-10
45.10
45.10
46.20
2.44% per quarter
45.10
45.10
45.10
46.20
2.44% per quarter
2.2-56
22.55
22.55
23.10
2.44% per quarter
14.58
14.58
14.58
14.93
2.40% per quarter
45.10
45.10
45.10
46.20
2.44% per quarter
8.57
8.57
8.57
8.78
2.45% per quarter
8.57
8.57
8.57
8.78
2.45% per quarter
100.00
100.00
100.00
100.00
0.00% per month
232.50
z40.N
W.%
247.80
0.00% per quarter
46.50
4800
40.50
49-50
0.00% per quarter
9,30
9.00
9.90
9.90
0.00% per quarter
3-04
4,.00
4.20
4,.20
0.00% per quarter
3-84
4.00
4.20
4.20
0.00% per quarter
2.153
3.00
3.15
3.16
0.00% per quarter
9.90
10.35
10.35
10.65
2.90% per quarter
224.04
224.04
224.04
103.29
103.29
103.29
$2. TO
62.10
62.10
City of Crystal 2011 Fee Schedule - Utility Section
JDE Account Percentage
Dw. Type Code Description _ 2008 Fee 2009 Fee 2010 Fee 2011 Fee Increase Comments
Utility
Other
0505.4670
3/4" meter horn #2 Ford for Model 25
51.19
47.70
47.70
52.00
9.01%
Utility
Other
0505.4670
3/4" Ford Mpls. Pattern B-22-333M curb stop
3B_22
54.03
54.03
54.03
0.00%
Utility
Other
0505.4670
3/4" Mueller #H15010 w/1/8 bend corporation stop
40.20
43.47
43,47
43.47
0.00%
Utility
Other
0505.4670
3/4" tail pieces (pair)
4063
10.27
10.27
10.27
0.00%
Utility
Other
0505.4670
1" Sensus fire line meter, no remote radio transmitter
169.56
169.56
169.56
0.00%
Utility
Other
0505.4670
1" Sensus water meter with remote, also for lawn sprinkler meter
296.35
296.35
296.35
0.00%
Utility
Other
0505.4670
1" meter horn #4 Ford for Model 40
111.30
82.96
82.96
82.96
0.00°%
Utility
Other
0505.4670
1" tail pieces (pair)
22.05
12.68
12.68
12.68
0.00%
Utility
Other
0505.4670
1" curb box, Mpls pattern #5614A, tap 1%i' at btm curb box
57.75
35.63
35.63
35.63
0.00%
Utility
Other
0505.4670
1" curb box, Mpls pattern #5615, tapped 2" at btm curb box
57.75
35.63
35.63
35.63
0.00°%
Utility
Other
0505.4670
1" Ford Mpls Pattern, #1322-444 m curb stop
57.75
62.49
62-49
62.49
0.00%
Utiltty
Other
0505.4670
1" Mueller #15010, with 1/8 bend corp stop
61.95
61.89
61.89
61.89
0.00%
Utility
Other
0505.4670
1 %' Sensus water meter with remote radio trans 13" LL w/conn.
523.33
523.33
523.33
0.00%
Utility
Other
0505.4670
1 %" meter flanges (pair)
27.3a
36.23
3623
36.23
0.00%
Utility
Other
0505.4670
1 %" Mueller with 118 bend corp stop #15010
84.50
150.63
150,63
150.63
0.00%
Utility
Other
0505.4670
1 %" curb box #5631 or Mueller H-10395
136.50
173.52
173.52
173.52
0.00%
Utility
Other
0505.4670
2" Sensus, compound, with remote 1T' LL w/conn.
1,552.03
1,552.03
1,552.03
0.00%
Utility
Other
0505,4670
2" meter flanges (pair)
36.75
36.23
36.23
36.23
0:00%
Utility
Other
0505.4670
2" Sensus turbo with remote radio transmitter, 10" LL w/conn.
1,108.85
1,108.85
1,108.85
0.00°%
Utility
Other
0505.4670
2" strainer required with 2" turbo
259.35
386.40
386.40
386.40
0.00%
Utility
Other
0505.4670
2" curb box complete w/port ring
138.60
173.52
173.52
173.52
0.00°%
Utility
Other
0505.4670
2" Mueller 1/8 bend only
39.90
107.47
107.47
107.47
0.00%
Utility
Other
0505,4670
2" Mueller with 1/8 bend corp stop #15010
131.25
242.40
242.40
242.40
0.00%
Utility
Other
0505.4670
2" Mueller #15201 curb stop replaced w/15154 or Ford B22-777
199.50
239.39
239,39
239.39
0.00%
Utility
Other
0505.4670
3" Sensus Compound, remote with remote radio/connection
1,964.91
1,964.91
1,964.91
0.00%
Utility
Other
0505.4670
3" Sensus turbo with remote radio trans, 12" LL w/connection
1,249.76
1,249.76
1,249.76
0.00%
Utility
Other
0505.4670
4" Sensus compound, with remote radio trans w/connection
3,157.91
3,157.91
3,157.91
0.00%
Utility
Other
0505.4670
4" Sensus turbo, with remote radio trans w/connection
2,245.19
2,445.19
2,446.19
0.00%
Utility
Other
0505.4670
4" meter connection
105.00
78.49
78.49
78.49
0.00% pair
Utility
Other
0505.4670
Curb box lid, slip-on type Western Style 2"
65.10
40.46
40.46
40.46
0.00°%
Utility
Other
0505.4670
Curb box lid, #5627 for 2" screw on
26.25
23.25
23.25
23.25
0.00%
Utility
Other
0505.4670
Meter sealing wire (per foot)
1.47
1.60
1.60
1.60
0.00°%
Utility
Other
0505.4670
Meter seals
0.63
0.66
0.66
0.66
0.00% each
Utility
Other
0505.4670
Remote lead in wire (per foot)
0.28
0.22
0.22
0.22
0.00%
Utility
Other
0505.4670
Remote lead in wire (per 1,000 feet)
217.35
217.35
217.35
0.00°%
Utility
Other
0605.4670
Remote lead in wire (per 500 feet)
110.25
110.25
110.25
110.25
0.00°%
Utility
Other
0505.4670
Remote radio transmitters for Sensus meters
126.79
126.79
126.79
0.00%
4n
O7
DIJ Project Description
Utility Funds (Funds 505, 510, 515 and 520)
Multi -Year Capital Improvement Plan
2011 Department Requested Budget
Adopted Amended YTD as of
zQ 2010 07/29/10 2011 2012 2013 2014 Z211,5
Water Sewer & S or r ina e 4 % 40% 20%
6228
Utility Bldg. Upgrade - Replace Furnace Unit
5,000
6228
jUtility Bldg. Upgrade - Replace Office C eting
2,000
6231
lUtility Bldg. UpEade - Replace Roof
125,000
TOla!
1
0
I}
1 0
1 127,000
1 0 _ 5,000 0 iF
Water 00M
I
6200
IMisc. Capital Items - Utility billing letter opener
5,000�
6207
1 Replace Water Meters
50,564
6213
Replace #433 - 1993 John Deere Backhoe
210,000
j
6220
Water mains & hydrants in street reconstruction projects
50,000
50,000
50,000
6217
Laptops for #427 and #432
2,500
6230
County Road 81 Watermains
250,000
250,000
50,000
JWC Watermain on Cty Rd 42
Winnetka Hills watermain
100,000
500,000
Water Total
250,000
250,000
50,564
317,500
550,000 1
100,000
50,000
Sewer { 100*Q
_
6500
Replace trench box panels
5,000
5,000
2,854
6504
Misc. Repair/Replace - Deteriorated Sanitary Sewers
425,000
425,000
450,000
450,000
6508
1 Replace truck #426 - Televising Van
150,000
6516
lInflow & Infiltration Reduction - Manhole covers
15,000
15,000
14,588
15,000
15,000
15,000
15,000
15,000
6519
IReplace sewer mains withing street reconstruction projects
I
50,000
50,000
50,000
6525
lCounty Road 81 Sewermains
75,000
75,000
6526
1800 MI3z radios
3,000
3,000
Replace Computer and Printer
_
2,500
6310 South Lift #9 - Forcemain lining
275,000
M22 Replace mainline camera
23,000
Replace Sewer Rodder
25,000
Sewer Total
523,000
523,000
17,442
65,000
517,500
290,000
1 563,000
1 165,600
GAChar1ie\Budget\2011 Budget\Capital Improvements\Lhility CIP 2011 Budget.xls
BU Project Qescription
Utility Funds (Funds 505, 510, 515 and 520)
Multi -Year Capital Improvement Plan
2011 Department Requested Budget
Adopted Amended YTD as of
2M 2010 07/2 /10 20 1 2M 2013 20-IA
Storm P7rip�Ze 100%
a
10,000
10,000
6803 Rip Rap for Storm Sewer Areas
_
10,000
6805
DNR Wetland 639W restoration
125,000
39,000
531,000
ff
6808
Replace #324, 1996 Elgin Sweeper _
Trunk Line Storm Sewer - within street reconst. prqjects
155,000
450,000
6809
450,000
450,000
6811
Twin Oak storm water pond
175,000
175,000
57,356
Replace #450 - 1997 front end loader
120,000
_
Replace $401 - 2000 pickup _
Laptop for #429
25,000
_
2,500
6813
Basset Creek channel restoration - Main Stem
75,000
75,000
84,900
_
Basset Creek channel restoration - North Branch
550,000
_
6814
City Hall rain garden
10,000
10,000
6815
Cty Rd 81 Storm Sewer
50,000
Storm Drainage Total
57,356
385,000
299,000
1,675,900
727,500 35,000
450,000 10,000
Street Li o o
_
6950 INew Street Light Poles
10,000
10,006
10,000
10,000
10,000
10,000
10,000
_
6952 Bass Lake Road / County Highway 81 lights
_
200,000
200,000
205,000
Street Light Total
210,000
210,000
0
215,000
10,000
10,000
10,000
10,000
Total Utilities 1,368,000 1,282,000 125,362 2,400,400 1 1,805,000 1 440,000 1 1,073,000 1 185,000
Allocation By Fund -
Total Water Fund
250,000 ; 250,000
50,564
368,300
550,000
102,000
50,000
0
j
Total Sewer Fund
523,000
523,000
17,442
115,800
517,500
292,000
563,000
165,000
Total Storm Drainage Fund
Total Street Lights Fund
Total Utilities
385,000
299,000
57,356
1,701,300
727,500
36,000
450,000
10,000
210,000
210,000
0
215,000
10,000
10,000
10,000
10,000
2,400,400
1,368,000
1,282,000
125,362
1,805,000
1 4405000 1
1,073,000
185,000
GAChar1ie\13udget\201 I Budget\Capital Improvements\Utility CIP gal I Budget.xls
Utilities Department Equipment Replacement Schedule
i
Equipment # Description Year Replacement Year of next
Purchased Schedule Replacement
#401 j
1 /2 ton pickup truck
2001
12 years
2013
#425
6700 Watt generator
1999
25 ears
2024
#426
Trailer mounted vac
1996
20 years
2016
#427
3/4 ton Utility truck
1 ton dump truck w/crane _
1 ton Utility truck w/crane
2004
14 years
2018
_
#428
2009
15 years
2024
#429
2003
14 years
2017
#430
sewer rodder
1994
20 years
2015
#431 )Sewer
Jetter
2004
14 years
2018
#432
1 /2 ton pickup truck
2008
12 years
2020
#433
Rubber tire Excavator
1993
18 years
2011
#434
Portable Air Compressor 185 cf
1996
20 years
2016
#435
6" Gorman Rupp PLIrnp
1965
1 NA
NA
#436
Malsbary Steamer
1996
25 years
2021
#437
Serco Bucket Machines
37 kw Portable generator
1991
30 years
2021
_
#439
1991
25 years
2016
#446
Wacker Tamper
Tandem Dump Truck _
1 Ton Televisino Van
2006
25 years
2031
#447
#449
2002
15 years
2017
2000
20 years
2020
#450
2.5 yard Front End Loader
1997
15 years
2012
#451 - A
Serco Easement Machine
1965
Will Not Replace
NA
#451 - B
Serco Easement Machine
1996
Will Not Replace
NA
#453
6" Portable Pump
2003
25 years
2028
#455
12,000 # GW Trench Box Trailer
1997
30 years
2027
#456
Target Concrete Saw
1998
30 years
2026
#457
7,000# GW Concrete Saw Trailer
1998
30 years
2026
#459
Line Thawing Unit
1998
30 years
2026
#460
9 CIF Cement Mixer
2000
25 years
2025
Hydraulic Tamper for #433
1993
25 years
2018
_
Hydraulic Hammer for #433
2005
20 years
2025
Metrotech 9860 Line Locator
2005
20 vears
2025
Portable Sewer Cleaning Machine
2008
25 years
30 years
2033
8' X 8' Trench Box
2002
2032
6' X 8' trench Box
1989
30 years
2019
Portable Lateral Camera
2008
10 years
2018
Wachs Valve Operator
1995
30 years
2025
G:\Charlie\Budget\2011 Budget\Capital Improvements\Utility equipt replacement.As 6/16/2010 7:45 AM
18
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2011 — 2015
Project Name: 6228 — Utility Building upgrade — replace office carpeting
Department: 0090, 0094, 0094
Estimated Cost: $2000
Funding Source: 0090, 0092, 0094
Year to be Purchased: 2011
Description: Replace carpeting in office @ Utility Dept. Building
Justification: Due to foot traffic in the office the carpet requires periodic replacement.
Operational Impact / Other - staff, supplies or contractual: Contract out
List any item to be replaced by this purchase, explain how it will be disposed of:
Removed carpet will be disposed to the proper trash or recycling facility.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
19
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2011 — 2015
Project Name: 6231 — Utility Building — Roof Replacement
Department: 0090, 0092, 0094
Estimated Cost: $125,000
Funding Source: 0090, 0092, 0094
Year to be Purchased: 2011
Description: Replacement of flat roof on the Utility Department building.
Justification: Due to leaks that have developed over the past few years the flat roof will be
evaluated and replaced as necessary.
Operational Impact / Other - staff, supplies or contractual: Contract out.
List any item to be replaced by this purchase, explain how it will be disposed of: NA
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
20
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2011 —2015
Project Name: Automatic letter opener
Department: Finance/Utility Billing
Estimated Cost: $5,000
Funding Source: Water Utility
Year to be Purchased: 2011
Description:
Machine that automatically cuts the top off of envelopes to speed the processing of incoming
mail containing utility payments.
Justification:
The current machine is quite old. At the last time it required service (2008) the vendor
indicated that parts for this machine were being discontinued and that we should plan for a
replacement.
Operational Impact / Other - staff, supplies or contractual:
Same as the current machine.
List any item to be replaced by this purchase, explain how it will be disposed of:
Pitney Bowes model 1225, probably no resale or trade-in value.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2011 — 2015
Project Name: 6213 — Replace #433 4 1993 John Deere Backhoe
Department: 0090
Estimated Cost: $210,000
Funding Source: 0090 Water Utility
Year to be Purchased: 2011
Description: This purchase is a replacement for the Utility Department's 1993 John Deere
rubber tired excavator, the excavator is on a 16 year replacement schedule that in this case
was pushed back two years. The replacement unit will also be a rubber tired excavator of
similar size and configuration.
Justification: The Utility Departments excavator is an essential piece of the departments
operation and is during the repair of broken water mains, sewer lines and in the installation of
storm sewer pipes. The excavator is also used during the disconnects of sewer and water
services and the demolition of properties within the City.
Operational Impact / Other - staff, supplies or contractual: Direct replacement, no
impact.
List any item to be replaced by this purchase, explain how it will be disposed of: The
existing Unit # 433 a 1993 John Deere will most likely be traded in on the replacement unit.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
22
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2011 —2015
Project Name: 6220 — Water main and hydrant replacement work within street
reconstruction projects.
Department: 0090
Estimated Cost: $50,000 per year
Funding Source: 0090
Year to be Purchased: 2011, 2012, 2014, 2015
Description: Replacement and relocation of water mains and hydrants during street
reconstruction projects.
Justification: During street reconstruction projects instances arise where it is cost beneficial
to replace sections of water main or replace hydrants as part of the relocation process. Doing
the work during the street project allows us to take advantage of the favorable pricing we can
receive as the curbing and pavement have already been removed.
Operational Impact / Other - staff, supplies or contractual: NA
List any item to be replaced by this purchase, explain how it will be disposed of: Usable
parts are salvaged from the hydrants and the remainder of the materials are scrapped.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
23
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2011 —2015
Project Name: 6217 — Laptops for vehicles #427 and #432
Department: 0090
Estimated Cost: $2,500
Funding Source: 0090
Year to be Purchased: 2011
Description: Replacement laptops for use in vehicle #'s 427 and 432. In keeping with
Crystal's IT time table of replacement of portable computers these two units are due for
replacement.
Justification: Laptop computers are used by the staff in the Utility Dept. to perform locates
and is an important and labor saving devise eliminating the need for staff to return to the
office to acquire the needed information. The IT Dept. has set a replacement schedule for
these units which follows this replacement time line.
Operational Impact / Other - staff, supplies or contractual: NA
List any item to be replaced by this purchase, explain how it will be dispos
Recycled
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
4
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2011 — 2015
Project Name: 6230 — Water Main Replacement — County road 81
Department: 0090
Estimated Cost: $50,000
Funding Source: 0090
Year to be Purchased: 2011
Description: Replacement of sections of the water distribution system as necessitated by the
reconstruction of County Road 81.
Justification: Due to realignment of sections of County road 81 portions of the City's water
distribution system are required to be relocated.
Operational Impact / Other - staff, supplies or contractual: No impact
List any item to be replaced by this purchase, explain how it will be disposed of: NA
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is anew item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
25
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2011 —2015
Project Name: 2011 Sewer 001
Department: 0092 Sewer
Estimated Cost: $15,000 per year
Funding Source: Sewer Fund 0092
Year to be Purchased: 2011, 2012, 2013, 2014, 2015
Description: Inflow and Infiltration reduction program (replacement of manhole covers with
center pick hole with solid gasketed covers.
Justification: To reduce inflow in to the sanitary sewer system during periods of heavy rain
the Utilities Dept. is in an ongoing program of replacing manhole covers that have an open
center pick hole, which can allow runoff to enter the sanitary sewer system at the rate of over
5 gallons per minute during periods of heavy rain, with covers with no open pick holes and
are gasketed.
Operational Impact / Other - staff, supplies or contractual: Department staff will perform
the change out of the covers. Will reduce the possibility of inflow in to the sanitary sewer
system during periods of heavy rain or run-off reducing helping to keep the City from
exceeding limits set by the Met. Council.
List any item to be replaced by this purchase, explain how it will be disposed of: As there
is a very limited market for used manhole covers the removed covers will be scrapped and the
funds returned to 0092 sewer fund.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is anew item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
6
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2011 — 2015
Project Name: Sewer Repairs — within street reconstruction projects
Department: 0092
Estimated Cost: $50,000 per year
Funding Source: 0092 Sewer Fund
Year to be Purchased: 2011, 2012, 2014, 2015
Description: The City's sanitary sewer system was installed in the mid 1950's and due to it's
age is in need of repairs to misc. joints and fittings This program has the work completed by
the street contractor to take advantage of their equipment being on site and the pavement
removed.
Justification: Repairs of the sanitary sewer system are completed as part of the City's street
reconstruction program to take advantage of ability of the contractor to perform the repairs
during a period what the pavement has been removed and minimizing our restoration costs..
Operational Impact / Other - staff, supplies or contractual: Repairs to the system will
extend its life cycle thus delay the replacement of the pipe.
List any item to be replaced by this purchase, explain how it will be disposed of: NA
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is anew item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
7
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2011 —2015
Project Name: 6803 — Rip rap for storm sewer areas
Department: 0094
Estimated Cost: $10,000 per year performed
Funding Source: 0094
Year to be Purchased: 2011, 2013
Description: Place rip rap at storm sewer outlets to control erosion.
Justification: In an attempt to control erosion from degrading storm pond in and outlets rip
rap is placed around the pipes to disperse the energy in the water.
Operational Impact / Other - staff, supplies or contractual: This is work that will typically
be performed by in house staff but could possibly be contracted out.
List any item to be replaced by this purchase, explain how it will be disposed of: N '
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
28
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2011 — 2015
Project Name: 6805 — DNR Wetland 639W Restoration
Department: 0094
Estimated Cost: $531,000
Funding Source: DNR & Watershed District Grant, Storm Water Fund
Year to be Purchased: 2011
Description: Wetland restoration as per DNR 639W.
Justification: As per the requirements of the DNR wetland restoration program, Crystal is
required to continue to restore wetlands within the city as possible.
Operational Impact / Other - staff, supplies or contractual: Contracted work.
List any item to be replaced by this purchase, explain how it will be disposed of: NA
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
9
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2011 —2015
Project Name: 6809 — Trunk Line Storm Sewer — within street reconstruction projects
Department: 0094
Estimated Cost: $450,000
Funding Source: 0094
Year to be Purchased: 2011, 2012, 2014
Description: Trunk line storm sewer installation completed during street reconstruction
proj ects.
Justification: As part of the City's, street reconstruction program the storm sewer system is
evaluated and upgraded as necessary to provide proper drainage and to meet current storm
water regulations.
Operational Impact / Other - staff, supplies or contractual: Contracted out
List any item to be replaced by this purchase, explain how it will be disposed of: NA
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
0
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2011 —2015
Project Name: 6813 — Basset Creek Channel Restoration — Main Stem
Department: 0094
Estimated Cost: $84,900
Funding Source: Watershed District Grant & Storm Water Fund
Year to be Purchased: 2011
Description: Basset Creek Channel Restoration — Main Stem.
Justification: Due to the continuing erosion of banks along the Basset Creek, the watershed
district has an ongoing program for funding the restoration of the banks and restoring the
creek to its bed.
Operational Impact / Other - staff, supplies or contractual: Contracted work.
List any item to be replaced by this purchase, explain how it will be disposed of: NA
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2011 — 2015
Project Name: 6813 — Basset Creek Channel Restoration — North Branch
Department: 0094
Estimated Cost: $550,000
Funding Source: Watershed District Grant & Storm Water Fund
Year to be Purchased: 2011
Description: Basset Creek Channel Restoration — Main Stem.
Justification: Due to the continuing erosion of banks along the Basset Creek, the watershed
district has an ongoing program for funding the restoration of the banks and restoring the
creek to its bed.
Operational Impact / Other - staff, supplies or contractual: Contracted work.
List any item to be replaced by this purchase, explain how it will be disposed of: NA
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is anew item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
32
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2011 — 2015
Project Name:
6815 — Storm Sewer County Highway 81
Department:
0094
Estimated Cost:
$50,000
Funding Source:
Storm Water Fund
Year to be Purchased: 2011
Description: Upgrades to the storm sewer system as part of the County Highway 81
corridor reconstruction.
Justification: As part of the reconstruction of the County Highway 81 corridor, upgrades
will be made to the storm sewer system to properly handle the anticipated runoff and to meet
the current requirements for surface runoff detention.
Operational Impact / Other - staff, supplies or contractual: Contracted work.
List any item to be replaced by this purchase, explain how it will be disposed of: NA
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
3
;.f Memorandum
pnwrAL
L
r, k
DATE: August 26, 2010
TO: Mayor and City Council
Anne Norris, City Manager
FROM: Charles Hansen, Finance Director
SUBJECT: Discuss 2011 Utility Rates
GN
UJa 4cv 2a-ki
Background:
As I put together the agenda item for tonight's meeting, I ran out of time to complete
several items. They include a discussion of the fee schedule, sample utility bills, and a
ten year rate trend history. These items are attached.
Fee Schedule
Only one item on the meters and parts portion of the fee schedule changed. Water,
sanitary sewer and recycling rates increased.
The big change is in water rates with implementation of conservation rates. The Water
utility will not fully complete the transition from operating in units of 100 cubic feet to
units of 1,000 gallons until the spring or summer of 2011. Attached schedules are in
units of 100 cubic feet since the billing system is still on that unit.
The Water rates were last increased in January 2009. We originally anticipated
implementing water conservation rates in the spring of 2010 and delayed a 2010 rate
increase to be part of the conservation rates. Since conservation rates are only now
being implemented, we will delay any further rate increase to January 2012.
The sample utility bills show increases of anywhere from 4% to 10%. It must be
remembered that this includes two year's of water rate increases. Changing to
conservation rates adds a great deal of uncertainty to predicting the sample utility bills.
Many people will also reduce their use of water in response to the conservation rates.
Sewer Fund
The single largest cost for the sewer fund is the disposal fee paid to the Metropolitan
Council Environment Services. We won't hear what this disposal fee will be for 2011
until September. Even if the MCES disposal fee shows little increase, increases in
other Sewer utility operating costs will require that rates to Crystal customers be
increased for the first time in many years.
Recycling Fund
The HRG board of directors has raised fees from the 2010 level of $10.35 per quarter
to $10.65 per quarter for 2011.
Conclusion:
It is important that the City Council discuss the rate studies and let us know if you are
comfortable with the proposed water conservation rates. It was necessary for us to
already start loading them into the utility billing system in order to complete testing in
time to implement the rates this fall. If there are changes wanted by the City Council,
we need to know that soon. Formal approval can wait until September. We would like
to adopt the rate schedule at the second City Council meeting in September.
Unit of measure is 100 cubic feet
Existing Flat Rate per Unit
Service charge
MN Water Test Fee - per qu
Residential Rates
Tier #1 0 to 20 units
Tier #2 20 to 40 units
Tier #3 over 40 units
Water Conservation Rates
$3.00
Meter Size Capacity
< 1"
30
1"
50
1 1 /2"
160
2"
200
3"
400
4"
800
6"
1600
arter $1.59
Commercial / Industrial / Institutional Rates
Per unit
$2.95
$3.25
$3.55
Service
Quarterly
Ratio
Fee
1
$4.50
1
$4.50
3.2
$14.40
4
$18.00
8
$36.00
16
$72.00
32
$144.00
Meter Size
1" or less
1 1/2"
2" 3"
4"
6"
Per Unit
Tier #1 100 cubic foot units in tier
0 to 40
0 to 120
0 to 160 0 to 320
0 to 640
0 to 1,280
$2.95
Tier #2 100 cubic foot units in tier
41 to 80
121 to 240
161 to 320 321 to 640
641 to 1,280
1,281 to 2,560
$3.25
Tier #3 100 cubic foot units in tier
over 80
over 240
over 320 over 640
over 1,280
over 2,560
$3.55
Per Unit
Irrigation Rates
$3.55
G:\Charlie\Utility Billing\Conservation rates\Water conservation rate analysis 4.xls 8/26/2010 3:33 PM
SAMPLE QUARTERLY WATER BILLS
Non -senior Residential Customer
Current Flat Rates Conservation Rates
Water units used 4
Residential minimum bill (13 units) $39.00
TOTAL $39.00
Water units used 13
Residential minimum bill (13 units) $39.00
Water units used
Water units used
Water units used
TOTAL $39.00
20
$60.00
TOTAL $60.00
40
$120.00
TOTAL $120.00
80
$240.00
TOTAL $240.00
Water units used
First 20 units @ 2.95/unit
Next 20 units @ 3.25/unit
Over 40 units @ 3.55/unit
Service charge
MN State Water Test Fee
Water units used
First 20 units @ 2.95/unit
Next 20 units @ 3.25/unit
Over 40 units @ 3.55/unit
Service charge
MN State Water Test Fee
Water units used
First 20 units @ 2.95/unit
Next 20 units @ 3.25/unit
Over 40 units @ 3.55/unit
Service charge
MN State Water Test Fee
Water units used
First 20 units @ 2.95/unit
Next 20 units @ 3.25/unit
Over 40 units @ 3.55/unit
Service charge
MN State Water Test Fee
Water units used
First 20 units @ 2.95/unit
Next 20 units @ 3.25/unit
Over 40 units @ 3.55/unit
Service charge
MN State Water Test Fee
4
$11.80
$0.00
$0.00
$4.50
$1.59
TOTAL $17.89
13
$38.35
$0.00
$0.00
$4.50
$1.59
TOTAL $44.44
20
$59.00
$0.00
$0.00
$4.50
$1.59
TOTAL $65.09
40
$59.00
$65.00
$0.00
$4.50
$1.59
TOTAL $130.09
80
$59.00
$65.00
$142.00
$4.50
$1.59
TOTAL $272.09
The current minimum charge is 13 units of water for $39.00 per quarter. About 1,500 residential
customers use the minimum or less in the summer and about 3,000 use the minimum or less in
the winter. Most customers seem to use 10 to 30 more units of water in the summer.
G:\Charlie\Utility Billing\Conservation rates\Sample Utility Bills.xls 8/26/2010 1:26 PM
SAMPLE QUARTERLY WATER BILLS
Senior Residential Customer
Current Flat Rates Conservation Rates
Water units used
Senior minimum bill (10 units)
Water units used
Senior minimum bill (10 units)
Water units used
Water units used
Water units used
4
$30.00
TOTAL $30.00
10
$30.00
TOTAL $30.00
20
$60.00
TOTAL $60.00
40
$120.00
TOTAL $120.00
80
$240.00
TOTAL $240.00
Water units used
First 20 units @ 2.95/unit
Next 20 units @ 3.25/unit
Over 40 units @ 3.55/unit
Service charge
MN State Water Test Fee
Water units used
First 20 units @ 2.95/unit
Next 20 units @ 3.25/unit
Over 40 units @ 3.55/unit
Service charge
MN State Water Test Fee
Water units used
First 20 units @ 2.95/unit
Next 20 units @ 3.25/unit
Over 40 units @ 3.55/unit
Service charge
MN State Water Test Fee
Water units used
First 20 units @ 2.95/unit
Next 20 units @ 3.25/unit
Over 40 units @ 3.55/unit
Service charge
MN State Water Test Fee
Water units used
First 20 units @ 2.95/unit
Next 20 units @ 3.25/unit
Over 40 units @ 3.55/unit
Service charge
MN State Water Test Fee
4
$11.80
$0.00
$0.00
$4.50
$1.59
TOTAL $17.89
10
$29.50
$0.00
$0.00
$4.50
$1.59
TOTAL $35.59
20
$59.00
$0.00
$0.00
$4.50
$1.59
TOTAL $65.09
40
$59.00
$65.00
$0.00
$4.50
_ $1.59
TOTAL $130.09
80
$59.00
$65.00
$142.00
$4.50
$1.59
TOTAL $272.09
The current minimum charge is 10 units of water for $30.00 per quarter. One of the arguments for a
senior rate is that seniors use less water than families or younger customers. With a conservation
rate, you only pay for the water you use.
G:\CharNe\Utility Billing\Conservation rates\Sample Utility Billsxls 8/26/2010 1:27 pM C
SAMPLE QUARTERLY WATER BILLS
Medium Size Commercial Customer, 2 inch Meter
Current Flat Rates Conservation Rates
Water units used 50 Water units used 50
Minimum bill (80 units) $240.00 First 160 units @ 2.95/unit $147.50
Next 160 units @ 3.25/unit $0.00
Over 320 units @ 3.55/unit $0.00
Service charge $18.00
MN State Water Test Fee $1.59
TOTAL $240.00 TOTAL $167.09
Water units used 80 Water units used 80
Minimum bill (80 units) $240.00 First 160 units @ 2.95/unit $236.00
Next 160 units @ 3.25/unit $0.00
Over 320 units @ 3.55/unit $0.00
Service charge $18.00
MN State Water Test Fee $1.59
TOTAL $240.00 TOTAL $255.59
Water units used 200 Water units used 200
$600.00 First 160 units @ 2.95/unit $472.00
Next 160 units @ 3.25/unit $130.00
Over 320 units @ 3.55/unit $0.00
Service charge $18.00
MN State Water Test Fee $1.59
TOTAL $600.00 TOTAL $621.59
Water units used 400 Water units used 400
$1,200.00 First 160 units @ 2.95/unit $472.00
Next 160 units @ 3.25/unit $520.00
Over 320 units @ 3.55/unit $284.00
Service charge $18.00
MN State Water Test Fee $1.59
TOTAL $1,200.00 TOTAL $1,295.59
Water units used 800 Water units used 800
$2,400.00 First 160 units @ 2.95/unit $472.00
Next 160 units @ 3.25/unit $520.00
Over 320 units @ 3.55/unit $1,704.00
Service charge $18.00
MN State Water Test Fee $1.59
TOTAL $2,400.00 TOTAL $2,715.59
6 G:\Charlie\Utility Billing\Conservation rates\Sample Utility Bills.xls 6/26/2010 1'27 PM
SAMPLE QUARTERLY WATER BILLS
Large Size Commercial Customer, 4 inch Meter
Current Flat Rates Conservation Rates
Water units used 150 Water units used 150
Minimum bill (250 units) $750.00 First 640 units @ 2.95/unit $442.50
Next 640 units @ 3.25/unit $0.00
Over 1,280 units @ 3.55/unit $0.00
Service charge $72.00
MN State Water Test Fee $1.59
TOTAL $750.00 TOTAL $516.09
Water units used 300 Water units used 300
Minimum bill (250 units) $900.00 First 640 units @ 2.95/unit $885.00
Next 640 units @ 3.25/unit $0.00
Over 1,280 units @ 3.55/unit $0.00
Service charge $72.00
MN State Water Test Fee $1.59
TOTAL $900.00 TOTAL $958.59
Water units used 640 Water units used 640
$1,920.00 First 640 units @ 2.95/unit $1,888.00
Next 640 units @ 3.25/unit $0.00
Over 1,280 units @ 3.55/unit $0.00
Service charge $72.00
MN State Water Test Fee $1.59
TOTAL $1, 920.00 TOTAL $1, 961.59
Water units used 1,250 Water units used 1,250
$3,750.00 First 640 units @ 2.95/unit $1,888.00
Next 640 units @ 3.25/unit $1,982.50
Over 1,280 units @ 3.55/unit $0.00
Service charge $72.00
MN State Water Test Fee $1.59
TOTAL $3,750.00 TOTAL $3,944.09
Water units used 2,500 Water units used 2,500
$7,500.00 First 640 units @ 2.95/unit $1,888.00
Next 640 units @ 3.25/unit $2,080.00
Over 1,280 units @ 3.55/unit $4,331.00
Service charge $72.00
MN State Water Test Fee $1.59
TOTAL $7,500.00 TOTAL $8,372.59
G:\Charlie\Utility Billing\Conservation rates\Sample Utility Bills.xls 8/26/2010 6:27 pM 7
SAMPLE QUARTERLY WATER BILLS
Large Size Commercial Customer, 6 inch Meter
Current Flat Rates Conservation Rates
Water units used 300 Water units used 300
Minimum bill (500 units) $1,500.00 First 1,280 units @ 2.95/unit $885.00
Next 1,280 units @ 3.25/unit $0.00
Over 2,560 units @ 3.55/unit $0.00
Service charge $144.00
MN State Water Test Fee $1.59
TOTAL $1, 5 00. 00 TOTAL $1, 030. 59
Water units used 500 Water units used 500
Minimum bill (500 units) $1,500.00 First 1,280 units @ 2.95/unit $1,475.00
Next 1,280 units @ 3.25/unit $0.00
Over 2,560 units @ 3.55/unit $0.00
Service charge $144.00
MN State Water Test Fee $1.59
TOTAL $1,500.00 TOTAL $1,620.59
Water units used 2,000 Water units used 2,000
$6,000.00 First 1,280 units @ 2.95/unit $3,776.00
Next 1,280 units @ 3.25/unit $2,340.00
Over 2,560 units @ 3.55/unit $0.00
Service charge $144.00
MN State Water Test Fee $1.59
TOTAL $6,000.00 TOTAL $6,261.59
Water units used 4,000 Water units used 4,000
$12,000.00 First 1,280 units @ 2.95/unit $3,776.00
Next 1,280 units @ 3.25/unit $4,160.00
Over 2,560 units @ 3.55/unit $5,112.00
Service charge $144.00
MN State Water Test Fee $1.59
TOTAL $12,000.00 TOTAL $13,193.59
Water units used 6,000 Water units used 6,000
$18,000.00 First 1,280 units @ 2.95/unit $3,776.00
Next 1,280 units @ 3.25/unit $4,160.00
Over 2,560 units @ 3.55/unit $12,212.00
Service charge $144.00
MN State Water Test Fee $1.59
TOTAL $18,000.00 TOTAL $20,293.59
8 G:\Charlie\Utility Billing\Conservation rates\Sample Utility Bills.xls 8/26/2010 1:49 PM
CITY OF CRYSTAL
SAMPLE QUARTERLY UTILITY BILLS
Minimum Residential Bill
2009
2010
2011
Rates
Rates
Rates
Water Units
13
13
13
Water
39.00
39.00
44.44
Sewer
45.10
45.10
46.20
Street Lights
4.00
4.20
4.20
HRG Recycling
10.35
10.35
10.65
Storm Drainage
9.60
9.90
9.90
TOTAL
108.05
108.55
115.39
% change from
prior year
0.46%
6.30%
Minimum Senior Bill
2009
2010
2011
Rates
Rates
Rates
Water Units
10
10
10
Water
30.00
30.00
35.59
Sewer
36.53
36.53
37.42
Street Lights
4.00
4.20
4.20
HRG Recycling
10.35
10.35
10.65
Storm Drainage
9.60
9.90
9.90
TOTAL
90.48
90.98
97.76
% change from
prior year
0.55%
7,45%
High Residential Bill
2009
2010
2011
Rates
Rates
Rates
Water Units
80
80
80
Water
240.00
240.00
272.09
Sewer
45.10
45.10
46.20
Street Lights
4.00
4.20
4.20
HRG Recycling
10.35
10.35
10.65
Storm Drainage
9.60
9.90
9.90
TOTAL
309.05
309.55
343.04
% change from
prior year
0.16%
10.82%
High Senior Bill
2009
2010
2011
_Rates
Rates
Rates
Water Units
40
40
40
Water
120.00
120.00
130.09
Sewer
36.53
36.53
37.42
Street Lights
4.00
4.20
4.20
HRG Recycling
10.35
10.35
10.65
Storm Drainage
9.60
9.90
9.90
TOTAL
180.48
180.98
192.26
% change from
prior year
0.28%
6.23%
GACharlie\Budget\2011 Budget\Departments\Utilities\Sample Utility Bills.xls
8/26/2010 3:58 PM
CITY OF CRYSTAL
SAMPLE QUARTERLY UTILITY BILLS
Medium Commercial Account
Single 4" Water Meter
2009
2010
2011
Rates
Rates
Rates
Water Units
300
300
300
Water Rates
3.00
3.00
2.95/3.55
Water
900.00
900.00
958.59
MN Sales Tax
65.48
65.25
69.50
Sewer
447.00
447,00
459.00
Street Lights
4.00
4.20
4.20
Storm Drainage
340.47
351.11
351.11
TOTAL
1,756.94
1,767.56
1,842.40
% change from
prior year
0.60%
4.23%
Acres 1.418622 1.418622 1.418622
Large Commercial Account
Single 6" Water Meter
2009
2010
2011
Rates
Rates
Rates
Water Units
4,000
4,000
4,000
Water Rates
3.00
3.00
2.95/3.55
Water
12,000.00
12,000.00
13,193.59
MN Sales Tax
873.00
870.00
956.54
Sewer
5,960.00
5,960.00
6,120.00
Street Lights
64.00
67.20
67.20
Storm Drainage
1,855.75
1,913.75
1,913.75
TOTAL
20,752.75
20,810.95
22,251.07
% change from
prior year
0.28%
6.92%
7.732311 7.732311 7.732311
G:\Charlie\Budget\2011 Budget\Departments\Utilities\Sample Utility Bills.xls
10
8/26/2010 3:58 PM
QUARTERLY UTILITY BILLING RATES & RATES FOR PAST 10 YEARS CITY OF CRYSTAL
65+/DISABLED
RESIDENTIAL
65+/DISABLED
COMMERCIAL
RESIDENTIAL
SENIORS'
MINIMUM
WATER WATER WATER
SEWER
SEWER
SEWER
STREET
STORM MINIMUM
MINIMUM
BILL
EFFECTIVE (PER too cum MINIMUM MINIMUM
FIXED
FIXED
VARIABLE
LIGHTS RECYCLING
SEWER BILL
BILL
(No Water)
2002* $1.86 $24.18 $18.60
$42.11
$34.11
$1.39
$3.84
$6.45
$6.03 $82.61
$69.03
$58.43
2003 $2.42 $31.46 $24.20
$43.79
$35.47
$1.45
$3.84
$6.45
$6.63 $92.17
$76.59
$60.71
2004 $2.66 $34.58 $26.60
$45.10
$36.53
$1.49
$3.84
$6.45
$7.29 $97.26
$80.71
$62.68
2005 $2.40 $31.20 $24.00
$45.10
$36.53
$1.49
$3.84
$9.30
$8.02 $97.46
$81.69
$66.26
2006 $2.49 $32.37 $24.90
$45.10
$36.53
$1.49
$3.84
$9.30
$9.00 $99.61
$83.57
$67.24
2007** $2.65 $34.45 $26.50
$45.10
$36.53
$1.49
$3.84
$9.75
$9.30 $102.44
$85.92
$67.99
2008 $2.82 $36.66 $28.20
$45.10
$36.53
$1.49
$3.84
$9.90
$9.30 $104.80
$87.77
$68.14
2009 $3.00 $39.00 $30.00
$45.10
$36.53
$1.49
$4.00
$10.35
$9.60 $108.05
$90.48
$69.05
2010 $3.00 $39.00 $30.00
$45.10
$36.53
$1.49
$4.20
$10.35
$9.90 $108.55
$90.98
$69.55
2011*** $2.95 / 3.55 NA NA
$46.20
$37.42
$1.53
$4.20
$10.65
$9.90 $77.04
$68.26
$70.95
*effective 2/20/02 ** recycling effective 1/01/07; water and
storm drainage effective 4/01/07
Minimum water is 1,300 cubic feet, except for 65+/disabled_
Utility bills are due on
the 20th
of the month.
Minimum water for 65+/disabled is 1,000 cubic feet.
Application for senior
discount
takes effect when application
Sales Tax is 7.275% charged on Commercial Water.
is filed with the City.
Senior sewer discount is $ 8.57 per qtr.
Commercial sewer variable rate is based on water consumption.
100 Cubic Feet = 748 Gallons
1 Acre = 43,560 sq
ft
Non-residential storm sewer is based on size and use of property.
$30 returned check fee, $113 Access denied fee, $35
Cert fee
*** 1/01/2011 water conservation rates take effect on this date.
Cost per unit increases as water use increases within specified
tiers of volume. There is no longer a minimum amount of water
billed, but there is a service charge to cover certain fixed costs and
the Minnesota Safe Water Testing Fee is passed through to
customers.
Service Fees based on meter size
Meters 1" or less
$4.50
1 1/2" meters
$14.40
2" meters
$18.00
3" meters
$36.00
4" meters
$72.00
6" meters
$144.00
MN Safe Water Testing Fee, per quarter $1.59
CURRENT & PREVIOUS COMMERICAL UTILITY BILLING RATES
Effective WATER SEWER SEWER LIGHTS LIGHTS
Billings After (PER 100 CUFF) DER 100 CUF- (PER ACRE) (PER UNIT) (PER UNIT)
(RENTALS)
02/20/02
$1.86
$1.39
150.50
$3.84
$2.88
12/31/02
$2.42
$1.45
165.55
$3.84
$2.88
12/31/03
$2.66
$1.49
182.11
$3.84
$2.88
12/31/04
$2.40
$1.49
200.32
$3.84
$2.88
12/31/05
$2.49
$1.49
225.00
$3.84
$2.88
03/31/07
$2.65
$1.49
232.50
$3.84
$2.88
12/31/07
$2.82
$1.49
232.50
$3.84
$2.88
12/31/08
$3.00
$1.49
240.00
$4.00
$3.00
12/31/09
$3.00
$1.49
247.50
$4.20
$3.15
12/31/10
$2.95 / 3.55
$1.53
247.50
$4.20
$3.15
Memorandum
Cof ALL
DATE: August 17, 2010
TO: Mayor and City Council
FROM: Anne Norris, City Manager
SUBJECT: Shared Services
At the August 12 budget work session there was a question about the status of current
shared services as well as the potential for future shared services. Attached is a list of
the current joint ventures/joint powers organizations in which Crystal is currently
involved. The last two pages of the list also details other more informal joint
agreements and programs for services provided in Crystal.
An update on potential future shared services will be provided at the August 26 budget
work session.
Attach:
CITY OF CRYSTAL
JOINT VENTURES / JOINTLY GOVERNED ORGANIZATIONS
For 2010
* LOGIS (Local Government Information Systems Association) - a consortium of
government entities that provides computerized data processing and support services
to its members.
• L,OGIS Insurance Group - government entities working together to provide
cooperative purchasing of health and life insurance benefits.
Northwest Suburbs Cable Communications Commission (NWSCCC) — A nine -city
joint operation including the cities of Brooklyn Center, Brooklyn Park, Crystal,
Golden Valley, Maple Grove, New Hope, Osseo, Plymouth and Robbinsdale.
NWSCCC was established to promote, coordinate, facilitate, produce and assist
public service community programming on behalf of all northwest suburbs' residents
for all public and community access channels of the Northwest Suburbs Cable
System.
+ Northwest Hennepin Human Services Council — a joint powers agreement to provide
research, planning, and coordination of 14 regional multi -sector service provider
networks and cross-cultural programs. Staff provides technical assistance and
training opportunities to assist local organizations to improve delivery of, and access
to, services.
+ Northwest Metro Drug Task Force (NWMDTF) — a joint powers agreement for the
investigation of violations of controlled substance laws. Participating cities include
Crystal, Robbinsdale, New Hope, Plymouth, Golden Valley, St. Louis Park and
Hopkins.
• Pets Under Police Security (PUPS) - a joint animal impound facility for the cities of
Brooklyn Center, Brooklyn Park, Crystal, Maple Grove, New Hope and Plymouth.
Project Peace — a joint powers organization created to deal with domestic abuse
interventions. Participating cities include Robbinsdale, Brooklyn Center, Maple
Grove & Crystal.
* West Metro Fire -Rescue District — a joint and cooperative agreement with the City of
New Hope to provide fire protection and other services to the two communities.
Operations commenced in 1998.
+ West Metro SWAT Team — a four -city joint operation including the cities of Crystal,
New Hope, Robbinsdale and Golden Valley.
• Hennepin Recycling Group (HRG) - a joint agreement with Brooklyn Center and New
Hope. HRG was created to provide for the efficient and economical collection,
recycling and disposal of solid waste within the cities. There is also a joint agreement
between HRG and the City of Brooklyn Park to provide administration for HRG.
Page I of 4
JOINT VENTURES / JOINTLY GOVERNED ORGANIZATIONS
For 2010
Joint Water Commission (JWC) — a joint powers agreement with the cities of New
Hope and Golden Valley — The JWC was created in 1963 to provide for the creation
and maintenance of a joint water supply, storage and distribution system through
which water purchased from the City of Minneapolis can be supplied to the
population of the member cities.
• Hwy 100 pedestrian bridge at Bassett Creek— a joint and cooperative agreement with
the City of Golden Valley for lighting installation and maintenance.
+ Bassett Creek Watershed Commission - a nine -city commission established to plan,
control, and provide for the development of Bassett Creek. Agreement in effect until
1/1 2015.
• Shingle Creek Watershed Commission - a nine -city commission. Participating cities
include Brooklyn Center, Brooklyn Park, Crystal, Maple Grove, Minneapolis, New
Hope, Osseo, Plymouth, and Robbinsdale.
• Twin Lakes Joint Powers Committee with Brooklyn Center and Robbinsdale —
established for the joint and uniform regulation of Twin Lakes. Inactive, but not
officially disbanded.
Page 2 of 4
JOINT AGREEMENTS AND PROGRAMS
For 2010
• Crystal has numerous cooperative programs with surrounding communities, ISD No.
281 and others, for park and recreation and police programs.
• Agreement with ISD No. 281 for fueling of city vehicles.
+ Agreement with West Metro Fire -Rescue District to hold, manage and invest excess
funds as part of a shared pooled of investments with the city.
+ Hennepin County Purchasing - a multi -jurisdictional purchasing program, the goal of
which is to provide items to members at a lower cost.
* State of Minnesota Cooperative Purchasing Venture (CPV) Program — a joint powers
agreement with the State of MN Materials Management Division. The Division
makes its contracts (from competitive bidding or RFP's) for supplies, commodities,
equipment and services available to other govermnent agencies.
• Animal Control — agreement with New Hope for sharing of an animal control
position.
* Joint Emergency Management Coordinator between the cities of Crystal and New
Hope.
Mutual aid agreement between police departments in Hennepin County to provide
cooperative use of police personnel and equipment. Other shared police arrangements
include a SWAT team, school liaison officer and canine.
* Hazardous Materials Emergency Response - eight cities sharing resources to respond
to emergencies.
a Fire Training Center at the North Campus of the Hennepin Technical Center created
and maintained by ten cities.
D Detached Worker - Cities and YMCA provide services to help juveniles in the area.
No funding provided by Crystal.
* Various programs funded by grants from other agencies - i.e. Operation Nightcap,
Safe & Sober, etc.
• Various training/educational programs with other governmental entities — i.e.
Leadership Academy; Citizen Police Academy; shoplifting seminars; training relating
to use of force, dealing with the mentally ill, working with mentally/socially impaired
youth, etc.
a Various agreements with other police departments to assist with security, traffic, and
pedestrian/crowd control at special events and city celebrations. The Crystal Police
Reserves also provide support.
• Agreement with Robbinsdale for sharing of a full-time Forester position and sharing a
seasonal position.
Page 3 of 4
JOINT AGREEMENTS AND PROGRAMS
For 2010
i Member of Public Works Regional Mutual Aid Association which includes 48
communities.
* An informal equipment sharing system with neighboring communities to allow the
cities to bypass purchase of expensive equipment that other cities may have on hand.
This provides for reduction of duplication of equipment.
Occasional joint agreements with neighboring cities on common -border street projects
such as seal coating, sidewalk repair and construction.
■ Crystal and Metropolitan Transit (Metropolitan Council) for bus stop sign installation,
replacement and maintenance.
* Mutual aid agreement with seven metro counties, 10 metro cities, and the University
of MN, to assist in public health emergencies.
* Joint cooperation agreement with the City of Brooklyn Park for local environmental
health services.
* Northwest Suburban Planners Group — Eight cities working cooperatively to organize
the annual Northwest Suburban Remodeling Fair.
* Agreement with the Metro HRA to administer the Section 8 Rental Assistance
Program.
• Joint cooperation agreement between the City and Hennepin County for purposes of
qualifying as an Urban County under the United States Department of Housing and
Urban Development Community Development Block Grant (CDBG) and HOME
Investment Partnership (HOME) programs.
• Bottineau Blvd. Partnership — six cities and private sector partners pursuing
redevelopment and transit options in the County Road 81 corridor.
• Agreement with ISD No. 281 to use a newly built, adult -sized gymnasium at Forest
Elementary School in exchange for a $900,000 contribution towards construction
costs. The term for use will run from 9/1/2005 through 8/31/2045 (40 years).
■ Senior Nutrition Program between Volunteers of America and Crystal. Provides
congregate dining at the Crystal Community Center.
* Five City Senior Transportation — provides door-to-door bus service for senior
citizens of Crystal, New Hope, Golden Valley, Robbinsdale and Brooklyn Center
* Northwest Adaptive Recreation Cooperative
* Crystal and New Hope offer reciprocity for residents who use the swimming facilities.
* Crystal and Robbinsdale offer reciprocity for exercise facilities and swimming
lessons.
• Crystal and New Hope share a pool manager for coordination of operations.
Page 4 of 4
DATE: May 27, 2010
TO: Mayor and City Council
FROM: Anne Norris, City Manager
RE: Dog Parks — Permits
Earlier this year, the Council approved adding a dog park to Bassett Creek Park.
The grand opening for this new feature at the park is Saturday, June 5, 11 a.m. — 2
p.m.
Since the Council's action, several councilmembers have asked whether other
cities require permits for dog park usage. Below is information from a very
cursory survey of area dog parks.
Ci Agency
Bloomington
Burnsville
Dakota County
Eden Prairie
Fridley
Minneapolis
Plymouth
St. Louis Park
Three Rivers District
_ Permits Required?
No — dogs must
be licensed_
Yes
Yes
No — dogs must
be licensed _
No — dogs must
be licensed
Cost
$20 annual fee
$42.85 annual fee
$ 5 daily fee
Yes Residents - $35 per year plus
$25/each additional dog
Non-residents - $60 per year
plus $351each additional do
No — dogs must
be licensed
Not for residents Non-residents - $55 annual fee
Yes I $35 annual fee
$_5 daily fee
As always, please let me know what other information you need.