2011.08.18 Budget Work Session PacketCRYSTAL CITY COUNCIL
BUDGET WORK SESSION
WORKING AGENDA
Thursday, August 18, 2011
7:00 p.m.
Community Room
Official City Copy
Permanent File; do not destroy
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the
City Charter, the Work Session of the Crystal City Council was held at :.), p.m. on
Thursday, August 18, 2011 in the Community Room at City Hall located at 4141
Douglas Drive, Crystal, Minnesota.
I. Attendance
Council members
Bowman
VDeshler
Hoffmann
Selton
V B udziszewski
Anderson
1/ J. Moore
Staff
Norris
V/Therres
Banick
Peters &V&T
Mathisen
Hackett
Hansen
Serres
Crandall Amine
II. Agenda The purpose of the budget work session is to discuss the following agendaitems:
1. Review capital budgets
PIR
Major Building Construction Fund
PERF (Police)
FERF (Fire)
a Street Reconstruction Fund
Street Maintenance Fund
2. Any follow-up from August 11 work session
III. Adjournment The Work Session adjourned at
G'\City Clerk\Council\Work sessions\wsagenda8.18.11.budget work session.doc
Cr Memorandum
rAL
DATE: August 11, 2011
TO: Mayor and City Council
FROM: Anne Norris, City Manager
Charles Hansen, Finance Difectof Ci
SUBJECT: Discuss Capital Budgets
Background:
The five year budgets for capital outlays in the Permanent Improvement Revolving
Fund, the Police Equipment Revolving Fund, the Fire Equipment Revolving Fund,
Street Maintenance Fund, and the Street Reconstruction Fund are attached.
Efforts were made to not only balance the 2012 budget, but also to spread out
projects in the 2013 through 2016 period so that the years are at least close to
balancing.
Priority is being placed on maintaining the assets that we already have rather than
adding new things. Priority is also given to projects that align with the long-range
plan for the park system.
Transfers from the General Fund
The 2012 budget increases transfers to capital funds by about 3%, disregarding
one-time supplemental transfers and one-time reductions in transfers.
2009 2010 2011 2012
To Fund_ Actual Actual Adopted Proposed
P.I.R. Fund 253,020 621,100 493,250 659,000
Police Eq. Revolving 85,200 87,750 90,400 93,400
PERF additional 7,100 11,900
Fire Eq. Revolving 98,899 101,900 105,000 108,200
FREF additional 180,000 101,800
Street Maintenance 63,420 65,300 67,250 69_300
Total Capital Transfers 500,539 1,063,150 767,800 1,031,700
Permanent Improvement Revolving (PIR) Fund
The proposed 2012 PIR budget includes projects totaling $991,600 for traditional
buildings, parks, streets, and vehicles.
Amendments to the 2011 budget that have been adopted by the City Council are
shown in bold type in the Amended 2011 column. Changes to 2011 that are
proposed by staff, but not yet adopted by the City Council are shown in bold type
in the Additional Proposed Changes column.
Funding sources for the PIR have been adjusted to the best current estimates.
Interest income is based on the $8,400,000 average cash balance of the fund.
The projections for 2012 through 2016 show budgets that are either balanced or
have surpluses each year. Surpluses are not a concern. Given Crystal's aging
structures, things will break unexpectedly and require additional projects.
2
BU Proiect Description
PIR Fund (Fund 405)
Multi -Year Capital Improvement Plan
2012 Requested Budget
Additional
Adopted Amended Proposed YTD As Of
2011 2011 Ch, fim / 1 11
ADMINISTRATION / ELECTIONS / FINANCE
4I00 Emergency Operations Center - TV and Projector _
4110 Security Control System -_
4111 Computer Hardware and Software
115 Replace Server
T
Replace_Aministration & Finance copy machines, Res 201 1-64
Records Management _
Replace TNLe Drive Library
TOTAL ADMLNLSTRATION / ELECTIONS / FINANCE
CITYBULLDfNGS-
4321 City Hall Parking Lot-
432* City Hall - Misc. Concrete Repair
4337 City Hall - roof hatch and ladder
4338 City Hall - replace downstairs hot water heater
city_ Hall - air compressor duplex unit
City Hail - Police garage/parking lot dtainage_
338 City Hall - Bldg. lJpgr2des - Boiler replacement_
4330 City Hall - replace rooftopairr conditioners, 2nd & 3rd units
4337 City Hall R & M - roof, Lasttalf
4340 CCC - Replace Air conditioner, 3rd unit -
CCC - Skylight repair/maintenance, Res 2011-66
4318 CCC - Misc. Tile Repair (Front Counter) -
4306 CCC - MN Room floor covering
4335 CCC_- Replace lighting in all 7 bathrooms
CCC - air compressor
CCC - generator _ _-
1..-4310
CCC - rTlace south parking lot -
j CCC - pool building roof replacement -
4323 PrW Budkfing architect services
4312 PW- EWk- Streets Bldg make-up air/furnace replacement
411A Vito - SWlh-Replace Roof
CA3
45. Stg11
S100
6,500 6,500 4,733
40,100 40,100 10,817
13,500 13,500 5,626
23,000 23,000
l00 L 3,100 1 83,100 1 21,176
lull 2014 2015 2016
10,000
9,000
35,300 39,500 51,000 52,000 52,500
14,000 14,500 15,000 15,500... 16,000
40,000
60,000 100,000
16,000
68,300 54,000 14_000 167,500 108,500
PIR Fund (Fund 405)
Multi -Year Capital Improvement Plan
2012 Requested Budget
Additional
Adopted Amended Proposed YTD As Of:
BU Project Descrip i n 2011 2011 (-ha n cN 07/31/11 2012 2013 2014 2015 201E
4330 Parks - Fumances, Becker in 2011, Forest in 2013 _ - i_.Ow 5,000 L - 5,000
4326 Twin Oaks Parking Lot -- 10,000 10,000 10,000
4326 Broadway parking lot _ _ _ _ - 9)004---8,000 8 000
4326 Forest Park building driveway replacement — s,d0a 5,000 5,000 _ _
No. Lions Park Building door replacement 1.03
4309 Broadway wood trim replacement - _. -_— , _ 4LON
4322 Parks - Hand Dryers for -Warming Houses . - —_ — _ _ 5,000
4326 Parking lots - Becker South in 2012, Becker West in 2016 22,000 23,000
4316 PuiinT- lcL3 . Buse l CA eek North in 2013, East in 2015 15 000 18,000
4326 Vie Plraswcst erkfr lol - - - - - -- 20,000
TOTAL CITY 8[i71.Arw;s Tow 120,000 103 500 7,069 189,000 156,000 290,000 40,000 23,000
COMMUNITY DEVELOPMENT
4502 _ Replace Staff Car #27, 2007 Chevy Malibu (replace in 2017)—
4504 Replace Staff_Car 956, 2006 Chevy Malibu _ 25,000 -
4505 Replace Staff Car #57, 2006 Chevy Malibu
4506 Replace Staff Car #58 2006 Chevy Malibu
TOTAL COMMUNITY DEVELOPMENT SQ000 0
ENGINEERING_
4603 G13 wmMtrr hudwdm & software
4605 3'.0-N
4606 l facc N2 - 2002 Crwvy pickup 4x4-
l uil4607TYa[Ftc C''ams Equlpmau-
4608 Rspainl M0 - 1999 DWP Ram pickup __ _ _3X00 _ _-
race bi0l reek i wmroi a GPS
At = ERING p 0 p p 13 0 I _e'GO 30,000, — - 3,0D0 n
BU Project Description
Adopted
2011
STREET IMPROVEMENTS_
49411 1lrmual . N. ew ak ! u,.1 and Gutter Replacement_-
4902 Citywide
604901SUeetOwctiatyroXcp1
1754905AReyR—atrucTiorl.PhrtlFes 6 - 10 _ — _
4906 Lace[ sham CrnvliY Highway 8t Reconstruction — _
TOTAL S I PS s'r IµpROVEMENTS _ — _ 257
S,TREETS
4713 Scan Tool Update-
4738 Replace 4301 - 1997 Chev 1/2 Ton Pickup__
4746 Re lace #309 - 1997 5 yard dumpWck &plow with tandem truck 20C
4701 Replace #303A - 1994 Trackless low blower head, Res 2011-64 8
4732 Rehab #364 Patcliing Hot Box _
47l 1 Re lace 9307 - 2001 3/4 ton i ckup
4729 Replace 042 - trailer for 1990 roller
4709 Replace 9316 - 2000 1 ton 4x4 pickup
4701 _ Re lace #30213- 2006 Trackless sidewalk plow broom
4716 Replace 9306 - 2002 1/2 ton pickup
4728 Re lace #334 - 1997 Melroe Bobcat
Replace 4332 - 1995 Wacker Plate Tarr
4701 RSplace #303 - 1994 Trackless sidewalk plow
Replace 9314 - 1999 5 yard dumptruck & plow
4704 Replace #312 - 2000 5 yard dumptruck & Ipow
4712 Replace #339 Tack tanks (1998) —
47 t4 Replace 9336 crack sealer —_
Replace #305 Bucket truck (2000)
Replace #345 Bobcat trailer (1999)
TOTAL STREETS
0
PIR Fund (Fund 405)
Multi -Year Capital Improvement Plan
2012 Requested Budget
Additional
Amended Proposed YTD As Of
2011 Chances 7/0 31/11 2013 2014 ZO15
F 10,00t1 10,4fJ0 12,Difi IUdd 12,dg0 I2,OPG
1 1 a_ t uua . _ 13,fldd 1 a aoo U.001) 12.DD0
60,000 6_0,000 48`434 sQ,Odd 50.000 30_i1 0.04p
175,400 175,400 107,141 J71.00 ISS, b lTd,000
4,100 41066 145.09d
257,400 261,500 165,880 24,000 6p117,0ik? 232,4t911 3 r4 0(ID
1,800J 1,90011
2016
12,000
12,000
50,000
150,000
224,000
3,500
8,000
180000 180,
000 30
0 00 52,
000 80,
000 8,
000 189,
900 213,500 140,000
M
LPL' Proiect Descriotion
PARKS
5019 Replace Park Fences _
5037 Resurface Basketball Courts
5035 New Forest Soccer Fields with irrigation
5004 Install Outfield Fencing & Backstops-- Valley
MAC Boardwalk
Becker Park retaining wall
Place
5067 1Little League Fields upgrade & repair
5011 (Resurface Tennis Courts - Valley Place & North Lic
5019 Replace Becker Park soft ball fences
5052 Ungrade Skate Park pipment
5038 Restore Native Vegetation - Various Park Sites & T
5000 Cavanapzh drinking fountain replacement
Basset Creek playground drainage, Res 2011-66
5041 Park Equipment - Soo Line Park, Resolution 2011.6
Park Equipment - Bassett Creek Park
5056 Valley Place second hockey rink
5056 Valley Place hockey rink lights
5056 Install permanent hockey rink - Twin Oaks Park
5056 Rebuild hockey rinks - Welcome Park
5056 Rebuild Hockey Rink_- Iron Horse Park
5042 Small E m -_Replace 4163 - 1990 Honda Pressure
5061 Re lace 4115 - 1999 GMC 1 ton truck & plows Res
Replace 9111_ 1997 Ford F250
5059 Replace # 114 - 1984 Kubota tractor _
5014 Replace # 103 - 2000 GMC I ton pickup & plow
Rice 9104 - 2000 GMC 3/4 ton truck
5007 Re lace # 123 - 2000 Toro 455
Replace # 123 - 2000 Toro 455D
Replace #117A Ersrwe snowblower
Re lace 4120 2001 Toro Workman
Replace #127 - 2003 Toro 580D mower
PIR Fund (Fund 405)
Multi -Year Capital Improvement Plan
2012 Requested Budget
Additional
Adopted Amended Proposed YTD As Of:
2011 2011 Chow" 07/31/11 zwz 2013 2014 2015 2016
120,000
E5.¢0
PIR Fund (Fund 405)
Multi -Year Capital Improvement Plan
2012 Requested Budget
Additional
Adopted Amended Proposed YTD As Of
BU Proiect Description 2011 2011 Changes 07131/11 2012 2013 2014 2015 2016
rQT.tL PA_RYr 222 46H s . ;,, boa .r. 78,000.1 205,000
FORESTRY1 — — — — —
5800
5803
I 5804
Boulevard Tree Planting
Tree plantiq by Grant ($25,0 00 can forward to 201 1) —
Tree Spade
Tree invento equipment replacement —
Replace Forestry truck 944 - 1998 Dodge —
TOTAL FORESTRY —
27,000
25,000
9,000
61,000
27,000
25,000
9,000
61,000 j
645 27
4 44'•
rk,{IUU
28.1144 _ 29.SKIU
28_QG4. 4 P0U
27,M
2f OQO
28,000
22,000
50,000
2S,AtlD
61,000 645: d6,000
L:-.]
j Project Description
SWrAN-11 KQ POOUWA-. PIS
Pool_+epLas eliwer;aadfrarnes _ 5401
Lounge Seating _ Replace
umbrella in zero -depth pool 5413
Replace popcorn popper 5415
Replace shower fixtures & shower heads 5406
Replace Sand In Sand Filters. _ 5413
Chemical feed equipment controllers (3) Security
camera in concessions area 5404
Water slide gelcoat & renovation 5416
Water Walk cargo net 5416
Splash Pad Extend
Entryway Entryway
Decorative Structures/Panels Replace
building hot water heater Renovate/
Maintain Sprax Features Umbrella
and/or Fabric replacement program PIR
Fund (Fund 405) Multi -
Year Capital Improvement Plan 2012
Requested Budget Additional
Adopted
Amended Proposed YTD As OE 2011
2011 lchaugx 07/31/11 25.L22 2013 2014 2Q1,_ 20,
000_[ _ 2016
2,
000 0
100,
000 : 84,
150 66,
000 1,
000 1
10,
000 15,
000 00
1 270,150 1 28,000
PIR Fund (Fund 405)
Multi -Year Capital Improvement Plan
2012 Requested Budget
Additional
Adopted Amended Proposed YTD As OF
BU Project Descriptiost 2011 2011 Changes 07131/11. 2012 2212 2014 2015 2
COMMUNITY CENTER
5603 1Padded Chairs _ - 3_000 2.721 3,500
5609 Replace floor scrubber 10* 11)"3
5616 Ground li its 15,000 15,000 13_C
5623 Replace Covering On Gym Walls _ 30,000 30,000 0 10_000
Repair of Gym Wall - raise wall - _ .. _
5623_ Mim. RtpWrMw0*M- Game Room Tile Floor 5,000 00 5,000
5607 Reclanptler rahles & table carts 3,000 3,500
MN Fc yul111Rblerermwer - - - 1,000
5622 Replace Card Tables 2 000'
5614Replacement Program for Outside Doors 10,000
5600 Purchase Kia-_Vac for restroom cleaning 3,500
5600 Automatic door for handicap access to MN Room 2,500
Sd i$ klq lace en e geru 1Fghtitt wish L M. frxttrterc 2,500
5623 Replace Activi Room counter top 2,000r
5606 Folding Chairs 1,000
5618 Washer/dryer 6,000
5600 Replace screen in_gym 4,000
5600 Replace ice maker_ - _ 2,500
5616 Game Room li rtin 7,500
5601 k-Misc. Furnishings -Stage Curtain Replacement
5615 LMisc. Repair/Replace-_R_olldown Doors (Kitchen & Office) 5,000
5618 jRepilace refrigerator _ 4,000
5623 Replace hand ers in all restrooms 6,500
5617 _Resurface Gym Floor
Y
40,000
Replacement program_for TV j VD_players
2,500
Replace carpet in Day Care Room 3,500
TOTAL COMMUNITY CENTER - 52,000 52,000 44,700 13,616 14,500 13,000 17,000 20,500 46,000
991,600 1,412,500 1,094,100 1,114,650 904 500 TOTALEXPENDITURES982.860 1000 140 988 09 501545
0
BU Proiect Descrintion
FUNDINCz SOL2CES
R^
Special Assessment Income
Special Assessment Income _Alley Project_ -
State Grants - Forestry ($25,000 carry forward to 2011) T
New Forest Soccer Fields with irrigation Grant
Hennepin County Youth Sports Grant _-
HRG Recycling Grant _
Miscellaneous
Interest Income
Interest Income - 10% to Fund Balance
Refunds
Cable Franchise Fee
Sale of Bonds
Sale of Property
Transfer from Storm Water Fund (Alley Construction) -
Transfer from General Fund (Tax Levy)
TOTAL FUNDING SOURCES
PIR Fund (Fund 405)
Multi Year Capital Improvement Plan
2012 Requested Budget
Additional
Adopted Amended Proposed YTD As Of.
2011 07/3141 J
E3J=
1_05,144
15,000 15,000 76,617
105,240 _ 105,240
25,009 25,000 25,000
No 70,000 _ 70,000 _
9.9dd 9 R60 'it
5,000 5,000 5,000
47
12 5, 860128, 500
12,850)
28,200
128,500
12,850)
128,500
12,850)
8,515
12,586)
8,515
14,07428,200 28,200
28,185 28,
70,160
937
70, I60
493,250
SURPLUS OR (DEFICI (45,500)1 (62,780)
Fund Balance on 12/31/2010: 8,333,636 8,316,356
8 379 136
Assumed Return on Investments 1.5% 1.5%
Annual increase in General Fund Transfer
70,160
493,250
487
13
185 LJ_
2012 Z912 2014 2015 ZQJL
T3,%Q Isp o
IOdj600
3,%Q
1*5e4
IIF,d` ]
15.0001
w,mo
3,OAf!
2og,444
20,y4A
30
63,200
699,133
IS,G
107,W4
5 04
252fiYfI
75).07)
al,2:14
68,000
720,107
15,000
90,000
5,+3t19
Zid;tlI
25A4 a
71,45U
60,000
741,710
tek.ammi
i t, d4j
28,950 29,700
395,000
68,400
678,770
67,200
659,000
991600 1.444.396 1,096,08-1 1,168,126 1,172603
G 31,896 I 1,983I 53,476I 368,10-1
8,329,206 8,377,760 9,400,687 8,479,365 8,872,906
1-5% 2.0% 7 5% 3.44a 0%
3-0% 3.0% 9% 10% 3.0%
Major Building Replacement Fund
This fund was created by Resolution 2006-113 which anticipated that building
replacements and major remodeling would require the use of both cash on hand
and new bond issues. A transfer of $8,000,000 from the PIR fund to the Major
Building Replacement Fund was made on January 1, 2007. There was also a
transfer in 2009 of $60,390 from the Pool Construction Fund as it was closed.
Building replacements and major remodeling projects are currently being studied
to develop a sense of the needed projects and timing for the projects.
11
Major Building Replacement Fund (Fund 408)
Multi -Year Capital Improvement Plan
2012 Proposed Budget
Adopted
2011
Capital Outlays
Proiects to be determined
Total Capital Outlay
Funding Sources
2012 2013 2014 2015 2016
I 0 0 4 0 0. 0:
Interest Income 138,0001, 140,000! 193,7611 247,045 303,8651 312,981
Operating Transfer from General Fund
Sale of Bonds
Total Funding Sources 138,000,' ! 140,000 193,761 247,045 303,865 j 312,981
Budgeted Expenditures
Over)/Under Funding Sources,! 138,000' 140,000; 193,761 247,045 303,865 312,981
Year End Fund Balance 9,548,035 9,688,035 9,881,796 10,128,841 10,432,706 10,745,687
Assumed Return on Investments 1.5% 1.5% 2.0% 2.5% 3.0% 3.0%
Police Equipment Revolving (PERF) Fund
We are proposing to increase the General Fund transfer to the PERF by 3% from
90,400 in 2011 to $94,400 in 2012. This will provide for the following projects:
Normal scheduled replacement of one marked vehicle
Scheduled replacement of an unmarked vehicle and the C.S.O. truck
Second installment on the LOGIS assessment for new Police software
Mobile radios for three vehicles
i Portable radios for six officers
It is more difficult to balance the PERF from year to year because there are a
smaller number of projects, each of which is a larger percentage of the budget. It
may be necessary to have an additional transfer in years 2013 and 2015.
15
U _ Car
3501 200
3502 201
3503 202
3504 203
Project Qescrintion _
2011 Ford Crown Victoria
2008 Ford Crown Victoria _
2011 Ford Crown Victoria
Police Equipment
Multi -Year Capital
2012
Patrol/traffic
Patrol
Revolving
Improvement
Requested
Adopted
2M1
34,000
Fund (Fund 235)
Plan
Budget
Y.T.D.
Ameneded As Of:
2011 07/31/1 I=
34,000 22,359
34,000 23,082
331
2012 2Q13 _ 2014 2015
3%000 38,0iN1
37_Q]Q
36,,MO _
36,000 _
25.000
25.000
25,000 _
36,000
25,000
37,000 38,000
37,000
38,000
Patrol 34,000
2010 Ford Crown Victoria Patrol
3505 204 2010 Ford Crown Victoria Patrol
J
3506 2_05 2007 Chevy Impala, black Investigations
3507 206 2007 Chevy Impala, blue Investigations
3508 207 2005 Dodge Caravan _
F010
Ford Crown Victoria ($9,890 carryover)
008 Chevy Impala, silver
12009 Ford 1`150 4x4
2011 Ford Crown Victoria
2009 Chevy Impala, brown unmarked
2007 Ford Crown Victoria
2010 Ford Crown Victoria _
2009 Ford Expedition _
lnvestigations
3509 208 Patrol 890 9,890 5,513
3510 209 Chief
3511 C.S.O.
34,000 23,0823512
210
211 Patrol 34,000
3513 212 Deputy Chief
351.4 213 Reserves 3,000 3,000 7,150
1,5353515214PatrolLieutenant
3516 215 Patrol Supervisors
216 12002 Lincoln - Seizure _
2003 Ford Crown Victoria
Unmarked spare/sch
217 Community volunteers
218 1996 Kustom Smart radar trailer
219 2005 Ford Crown Victoria DARE/SRO
221 2006 Ford F150 Patrol/crime prevention
3523 222 2009 Chevy Impala, blue unmarked Juvenile specialist
524 223
224
11999 Ford Ambulance
2007 ACT RT-100 radar trailer
2009 Ford Crown Victoria, gray unmarked
2002 Chevy Avalanche
2005 Ford Crown Victoria - Police Reserve
Command Post
3526 225 Investigations Lieutenant
Unmarked spare/school liaison
lReserves
226
227
38,000
38,000
38,000
38,000
3500
3530
3533
3535
3536
3537
3538
3539
3540
3545
3546
3547
5347
Project Description
Ballistic shield
ID C-30 printer _
Computer Aided Dispatch / Records Management S
Mobile radios ($5,000 each)
Mobile Data Computers / In -Car Equipment
Mobile Radar/Lidar Replacement
In squad digital video(3 year replacement cycle)
Replace L3 digital video server_
Defibrillator Units
Handgun / riflacement ereplPortable
radios ($2,800 each) Sy
Tactical
vests Bullet-
proof vests Police
Equipment Revolving Fund (Fund 235) Multi -
Year Capital Improvement Plan 2012
Requested Budget Y.
T.D. Adopted
Ameneded As Of: 2011
2011 07/31/11 I ,
RO[1 1,800 1,9 i1
W.
M 10,000 1
Z,b110 12,000 Total
lE Funding
Sources Interest
Income Interest
Income - 10%to Fund Balance Donations
I Sale
of Property Federal
grant - bullet-proof vests State
grant - bullet-proof vests Operating
Transfer from General Fund - Operating
Transfer from General Fund (additional amount) Total
Budgeted
Expenditures (Over)/Under Funding Sources Fund
Balance Assumed
Return on Investments 23000
12,000 16,645 8,
400 8,400 0.
0001 10.000 ZQ1Z
12,
402 15,
000 W1
1 12,
402 2014
12,
d02 15,
00 Ii},
dtHl I
Z Ij1 1 18,
500 2015
2016 12,
402 - 15,
000 15,000 8F6111}
12,
00W, 6..Qm; 7,
000 1,
500 i
14,
8001 14,800 15,
000 18,
500 11,100 4,
80 20,
000 10,000 46,
551 46,551 47,848 46,200 6_0.774 75,857F. 91,169 9.
I17 12,(
W. 2,
2W 5,
800 103,
153 91,
032 9,
103. 12,
000 I
106,
248 4655
4,655 4,785 4,620 6,077 7,586 1,
400 12,
000 97,
232 12,
000 12,000 5,151 12,000 12,000 100,
149 1,
100 1,100 1,
900 1,900 90,
400 11,
900 90,
400 11,
900 45,
200 94,400 5,
950 159,
196 159,1961 100,764 147,9801 163,9281 180,4201 205,2061 200,177 9,
894) 9,894) 881) 278(7.57411119 1 10,596) 77 3,
131,026 3,131,026 3,140,169 3,135,924 3,134,428 3,142,132 3,140,653 3,150,633 1.
5% 2.0% 2.5% 3.0% 3.0%
Fire Equipment Revolving (FERF) Fund
This fund provides the City of Crystal's share of the cost of West Metro Fire &
Rescue District's (WMFRD) replacement of vehicles. Four fire engines were
replaced in 2011. Two rescue trucks are scheduled for replacement in 2015. The
transfer from the General Fund is increased from $105,000 in the 2011 budget to
108,150 in the 2012 budget.
It is proposed to provide an additional transfer of $101,850 from the General Fund
in 2012. This will use some of the one-time revenues available in 2012 and put
the FERF on course to have approximately the full amount needed in 2015.
N
Capil i Outlays
Engine I I
Engine 21
Engine 31
Engine 32
R.oscue I I
Rescue 2 I
Total Purchase Cost
Fire Equipment Revolving Fund (Fund 409)
Multi -Year Capital Improvement Plan
2012 Proposed Budget
Actual Adopted
2010 2011 2012 2013
625,00fl
625.000
625,000
625,000
0 2,500,000 4 0
City of Crystal Share (50.9485%)
Payments to West Metro Fire
Funding Sources
2014 2015
600,000
600,000
0 1,200,000
2016
0. 1,273,713 ol 0 01 615,6001 0
636,856 636,857 615,600
Interest Income 16,787
Operating TrarBf'er from (general Fund 101,900
Additional Transfer from General Fund 1802000
Total Funding Sources 298,687
Budgete_d_Expenditures (Over)/ _
Under Funding Sources-338,169
Year End Fund Balance 534,639
Assumed Return on Investments
na
75 43
105,000 108,150
101,850
105,075 210,043
531,782 210,043
2,857 212,900
1.5% 1.5%
4,258 8,214 13,545 229
111,395 114,737 118,179 121,724
40.000
115,6531 122,951 171,724 121,953
115,653 122,951 443,876 121,953
328,553 451,504 7,628 129,581
2.0% 2.5% 3.0% 3.0%
8/11/2011 6:39 PM
Street Reconstruction Fund
The 2012 budget includes reconstruction of the Phase 12 streets in the Forest
North Neighborhood. The schedule for Phases 13 through 16 needs to be
discussed.
In 2009 we noticed that the fund appeared to be running out of cash. Cash at
year end had declined from $3,044,495 in 2007 to $2,553,134 in 2008 to
1,903,425 in 2009. We projected that if we went ahead as planned with Phase
11 in 2010, cash would drop to dangerously low levels. It was decided to
postpone Phase 11 to 2011.
The projections in 2009 were based on some fairly crude estimates. Basically it
was the number of miles per phase times an average cost per mile. Corrections
to the engineer's cash flow projections were made to reflect the reality that MSA
reimbursements and collections of driveway & sewer special assessments were
not happening until years after each phase was constructed. Decisions were
made to slow the pace of construction to where we would only do a phase every
other year.
Since 2009, we have gone through the projections several times, refining the
formulas each time. We also have been provided with better cost and revenue
estimates by the engineers. The end result is a cash flow projection showing that
we could go ahead with construction of Phase 13 in 2013, take a year off, and
then follow with Phases 14, 15 & 16 in the years 2015, 2016 and 2017. This
would be in keeping with the pace of projects in the early years when the city
would do projects for three years, take one year off, and then do projects for three
years.
Cash balance in the Street Reconstruction Fund is currently around $4,000,000.
This will gradually decline with the accelerated pace of phases until it bottoms out
at about $2,000,000 in 2018 when Phase 16 finishes. A cash balance is needed
to pay costs in the early stages of construction until proceeds from the bond sale
are received.
The City is allotted about $630,000 from the State of Minnesota as Municipal
State Aid for Streets (MSA). MSA comes in two parts, $160,000 for maintenance
of existing MSA streets and $470,000 for reconstruction of MSA streets. Since
the inception of the phased street project, the City has been putting about
100,000 of the maintenance money into the Street Reconstruction Fund to
subsidize the street phases. In this latest run of the cash flow projection we
stopped doing that. Despite losing this revenue, the fund is able to maintain
adequate cash balances as described in the paragraph above.
We are proposing that from 2012 onward, the $100,000 of MSA maintenance
money be put into the Streets Maintenance Fund.
23
Cs
Street Reconstruction Fund (Fund 415)
Multi -Year Capital Improvement Plan
Long Range Projection, Three Out of Four Years
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
PROJECT DESCRIPTION
IFund dmin[st ative hosts _ 1,666 1,750 1 800I --- 1,85-1,900 1,950-- 2,00-2,050 - 2,100I _ - 2,150 - 2,200 ---2,250I
Pavemenk Management Studv UiDdate L_13,000 =5,00 17,000l -
Phase 9 Cavanagh Oaks_N_gic hborhood
IWinneika Avenue _ 55,321
Phase 1Q -Welcome Park Neighborhood 1 1,041,823
se 11 - Broadway Neighborhood 140,307 2,577,357 638,457
rhase 72 - Be ker Park Neighborhood 1 - 12 185 175,000 4,152,903-959,55 -- _— L - _. _
Phase 1 - Forest North Neighporhood_ 12,185 _180, 000 4,504,098 1,119,320E OFC Pnin
14 - Lioorhood 26.0 I !U001 3,15o6.390[ 063.709 ph sel5-
TinOaks, Nei hborhood— 25,000 _ 170,000 3,946,895r1,055,06 _ 0 CPhase 16 - SkLay
Neighborhood I _- I _ _ - 2510401 M).000 4,749.3391 1,405,6251 _ 01 TOTAL EXPENDITURES 1.
326,123 2,7B7,t07 573.164 5,515, QQi i, 7s 2a 3818 3AU 5,022,bDa 5,806,4a5 9,407 725 99 950; 2 00 ,250' gel 1 P20
i 1 5:29 FrM
CC)
FQNDING 5.0URCES
Streets - Prepaid Special Assessments
Retired Debt - Special Assessment Annual Collections
Driveway & Sewer - Prepaid Special Assessments
Driveway & Sewer - Special Ass_ Annual Collections
Special Assessment Interest
Municipal State Aid for Street Construction
Investment Income
Reimbursements - other cities
Water Utility Reimbursement
Sewer Utility Reimbursement -
Storm Drainage Utility Reimbursement_
Sale of Bonds
ansfers from closed debt service funds
TOTAL FUNDING SOURCES
ANNUAL SURPLUS OR (DEFICJT)
Street Reconstruction Fund (Fund 415)
Multi -Year Capital Improvement Plan
Long Range Projection, Three Out of Four Years
2010
6,503
170,571
2011
629,000
145,790
2012
764,647
82,441
2013
857,467
28,343
2014 2015 2016
0 546,354[ 829,796
90,351 81,180 121,227
01-65,234 89,469
176,107 160,7791 46,390
2017 -
796 667:
167 294
79,344
186,926
103,846
470,000
115.548
0
51,868
153,185
505,767
2,888,098
2018 _
0
149,595
0
199,261
97,028
0
104.029
228,976
0
0
0
0
2019
0
130,224
180,504
76,097
440,000
78,876
0
Y
0
0
0
2020
I?
82,556
156,469
57,453
470,000
114,338
0
0
0
0
0
0
43,706
137,521
43,111 ,
470,000
149,492
0
0
0
0
0
067,8811 62,910 82,332
101,885
115,597_
135,6811 149,1691 159,574
78,M 74,4501 71,999
1,729,774 0 0
31,557t-63,823J - 73,360
39,372 91575 39,202
93,7031_ _77,715
60,000 470,000
75,198
470,000569,159
64,691 76,b64
0
69,306
139,560
65.973
131,730128
01 27,0071 29,7201 35,7604_- 0
0
27,519 36,259
107,086
353,564
3,008,1
0 79,7611
263,345
1,689,990
87,774t 105,611
289,799 348,692
81,274
0
0
0
0
268,339
1,980,6562,772,0211 3,108,514
1.028.534 4,918.146 4,386,329 47910,854 516,745 3,967,8181 5,454,891 1 5,518,539 778,8891 905,7001 880,816 843,821
297,589 2,151,039-586,831 604,646j-756,475i_ 149,478 2,2871-287,916 -628,8361 886,550]_ 878,6161 841,571
Fund Balance on 12/31/2009: 2,103,795 4,254,834 3,668,003 3,063,357 2,306,882 2,456,360 2,888,647 2,600,731 1,971,895 2,858,445 3,737,062 4,578,632
2,401, 384
8/11/2011 6:29 PM
Street Maintenance Fund
The Street Maintenance Fund accounts for the cost of seal coating streets that
have been reconstructed under the Crystal Local Street Reconstruction program.
These responsibilities were expanded in recent years to include future mill &
overlay projects. Overlays will be assessed to the property owners (street
reconstruction assessments will be paid off by then). Another added responsibility
is the intensified maintenance of pavement in Phases 1, 2 and 3 because it is
deteriorating faster than expected.
These increased responsibilities add special assessments and M.S.A. revenues to
the investment earnings and transfers from the General Fund that have been the
traditional revenues of the fund. For the 2012 budget, $69,300 will be transferred
in from the General Fund.
For the years 2012 and beyond, we are proposing to add $100,000 per year of
MSA maintenance money to the Street Maintenance Fund revenue stream. This
money has been going into the Street Reconstruction Fund and is available due
improved cash flow projections for that fund. Adding this revenue should solve
the long term funding problem that the Street Maintenance Fund has faced due to
the recently added responsibilities.
The first of the attached worksheets shows the Street Maintenance Fund with the
existing revenues. As the pace of projects picks up in the coming years, the fund
goes into a deficit balance that reaches $733,247 by the end of 2019. This
happens because of the onset of street overlay projects that are paid for with
special assessments. Project costs must be paid at the time of construction, but
the special assessment revenues come in over a period of years. The deficit is
eventually solved by the receipt of MSA money and reaching a balance of special
assessments from prior projects being collected in time to pay for new projects.
The second attached worksheet shows the Street Maintenance Fund with the
addition of the $100,000 per year of MSA maintenance money. This is shown for
the years 2012 through 2018. The fund avoids being in a deficit balance position
in any year.
With either worksheet, the Street Maintenance Fund reaches the position where
the MSA maintenance money and even the General Fund transfer can be
eliminated. Third and fourth rounds of seal coating and second rounds of mill &
overlay projects will be needed, but we have not attempted to extend these work
sheets to include them.
27
CITY OF CRYSTAL
STREET MAINTENANCE FUND ANALYSIS
Prepared August 11, 2011
This analysis assumes that streets will be sealcoated 7 years and 14 years after the wearcourse is put down. This fund will pay for
these sealcoatings so that the property owners will not see a special assessment for this work while they are still paying the
special assessment on the reconstruction.
This analysis assumes that streets will receive an overlay at 20 years after the wearcourse is put down (21 years after construction.)
That work will be paid for by a new special assessment since the reconstruction special assessment will be done by then.
Overlay Other Business Unit 5865 5867 I Business Unit 5866 Ending
First Sealcoat Second Sealcoat Patch Mill & OverlayGenFDSpecialCityInvest Fund
Phase Costs Phase Costs Phase CostsYearContrib. Assmt. M.S.A. Reimb. Earni Ph 1 - 3 Balance
2000 670,351 41,242 6,023 705,570
2001 170,000 60,444 936,014
2002 179,350 77,083 3,100 1,189, 347
2003 184,731 38,784 1,412,862
2004 190,272 49,820 2&3 133,610 1,519,344
2005 195,981 46,337 1,761,662
2006 140,000 79,742 1,981,404
2007 144,200 132,989 l 80,125 2,178,468
2008 61,573 97,518 2,337,559
2009 63,420 5,288 58,004 5 67,853 2,396,418
2010 65,300 53,460 272,773 55,419 1 101,366 36th Ave 752,012 1,989,992
2011 67,250 39,488 29,855 2&3 256,800 56,135 36th Ave 36,794 1,776,856
2012 69,300 35,821 26,653 fi 171,493 57,819 1,679,318
2013 71,379 32,424 33,586 7 105,084 59,554 1,652,070
2014 73,520 29,280 41,302 8 168,985 1 &4 282,156 61,340 1,283,691
2015 75,726 26,370 38,511 2&3 384,000 63,180 977,117
2016 77,998 236,639 41,553 34,199 9 170,770 5 100,434 46,204 1 851,837 198,260
2017 80,338 219,245 103,432 7,930 10 244,634 47,590 316,982
2018 82,748 746,570 528,000 12,679 2&3 2,220,711 533,733
2019 85,230 881,858 21,349 11 134,056 6 210,914 4 800,283 733,247
2020 87,787 776,743 29,330 12 199,568 7 129,240 226,854
2021 90,421 661,373 570,000 9,074 8 207,830 878,034
2022 93,133 638,614 439,036 126,109 35,121 13 210,940 5 634,677 1,364,430
2023 95,927 533,065 54,577 210,026 1,837,974
2024 98,805 229,495 73,5191 14 206,795 10 300,868 1,732,129
GAChar1iMBudgel12012 BudgetlCapital ImprovementslStreel Maintenance 2012 Edit 1.AsAnalysis 8/11/2011 9:16 PM
0
Overlay Other Business_
Gen FD Special City Invest First Sealcoat
Year Contrib. Assmt. M.S.A. R_ eimb. Earnings Phase Costs
2025 101,769 450,478 185,242 6,777 69,285
2026 104,822 608,070 281,546 127,975 48,514 15 218,510
2027 107,967 861,634 239,663 91,072 47,347
2028 111,206 703,403 38,902 16 262,135
2029 114,542 937,744 137,300 81,363 62,557
2030 117,979 1,288,506 439,969 196,415 52,431
2031 121,518 999,936 60,191
2032 125,164 1,029,281 63,902 97,284
2033 128,918 1,158,476 389,191 17,170 108,234
2034 132,786 1,006,931 107,522
2035 136,770 1,126,027 528,260 148,763 157,412
2036 140,873 806,240 162,828
2037 145,099 1,072,490 299,541 151,381 207,226
2038 149,452 828,620 217,967
2039 153,935 971,005 232,357 265,808
2040 158,553 845,614 262,802
2041 163,310 1,045,092 90,628 313,481
2042 168,209 915,031 296,489
2043 173,256 633,086 351,678
2044 178,453 526,190 397,999
2045 183,807 284,436 442,105
2046 189,321 222,420 478,518
23.461,152 4,270,105 1,524,601 2,383,681
Init 5865 1 5867
Second Sealcoat I Patch
Phase Costs Ph 1 - 3
11 164,872
12 245,443
13 259,430
14 254,332
15 268,739
16 322,393
698, 8441 391, 822
Business Unit 5866 Ending
Mill S Overlay Fund
Phase Costs Balance
6 1,332,841 1,212,840
7 816,715 1,183,670
8 1,313,353 972,557
1,563,934
1 1,327,229 1,310,781
11J 1,901,293 1,504,787
2,432,100
11 1,041,881 2,705,849
12 1,551,042 2,688,058
3,935,297
13 1,639,428 4,070,708
5,180,648
14 1,607,214 5,449,171
6,645,210
15 1,698,259 6,570,057
7,837,026
16 2,037,315 7,412,222
8,791,951
9,949,971
11,052,613
11, 962, 960
12,853,220
21, 562, 885
G:\Char1ie\Budgel\2012 Budget\Capital Improvements\Street Maintenance 2012 Edit 1.xlsAnalysis 8/11/2011 9:10 PM
CITY OF CRYSTAL
STREET MAINTENANCE FUND ANALYSIS
Prepared August 11, 2011
This analysis assumes that streets will be sealcoated 7 years and 14 years after the wearcourse is put down. This fund will pay for
these sealcoatings so that the property owners will not see a special assessment for this work while they are still paying the
special assessment on the reconstruction.
This analysis assumes that streets will receive an overlay at 20 years after the wearcourse is put down (21 years after construction.)
That work will be paid for by a new special assessment since the reconstruction special assessment will be done by then.
Overlay
Gen FD Special
Year Contrib. Assmt.
2000 670,351
2001 170,000
2002 179,350
2003 184,731
2004 190,272
2005 195,981
2006 140,000
2007 144,200
2008 61,573
2009 63,420
2010 65,300 53,460
2011 67,250 39,488
2012 69,300 35,821
2013 71,379 32,424
2014 73,520 29,280
2015 75,726 26,370
2016 77,998 236,639
2017 80,338 219,245
2018 82,748 746,570
2019 85,230 881,858
2020 87,787 776,743
2021 90,421 661,373
2022 93,133 638,614
2023 95,927 533,065
2024 98,805 229,495
2025 101,769 450,478
2026 104,822 608,070
M.S.A M.S.A
Maint Constr
100,000
100,000
100,000
100,000
100,000
100,000
100,000 528,000
570,000
439,036
185,242
281,546
Other
City Invest
Reimb. Earnings
41,242
60,444
77,083
38,784
49,820
46,337
79,742
132,989
97,518
5,288 58,004
272,773 55,419
29,855
26,653
35,586
46,352
47,722
41,553 48,768
103,432 29,164
38,762
9,777
3,041
24,592
126,109 70,134
90,990
111,388
6,777 108,669
127,975 89,473
Business Unit 5865 5867
First Sealcoat Second Sealcoat Patch
Phase Costs Phase Costs Ph 1 -
6,023
1 3,100
2&3 133,610
4 80,125
5 67,853
6 171,493
r 105,084
8 168,985
9 170,770
10 244,634
11 134,056
12 199,568
13 210,940
11 101, 366
263 256,800 56,135
57,819
59,554
4 282,156 1 61,340
3 384,0001 63,180
5 100,434 46,204
47,590
6 210,914
7 129,240
B 207,8301
9 210,0261
14 206,795 10 300,868
15 218,510 1-1 164,8721
Unit 5866 Ending
Fund
Balance
Business
Mill & Overlay
Phase Costs
705,570
936,014
1,189,347
1,412,862
1,519,344
1,761,662
1,981,404
2,178,468
2,337,559
2,396,418
36th Ave 752,012 1,989,992
36th Ave 36,794 1,776,856
1,779,318
1,854,070
1,590,741
1,393,379
1 851,837 729,091
969,046
2&3 2,220,711 244,414
800,283 76,026
614,789
1,753,343
5 634,677 2,274,752
2,784,708
2,716,732
6 1,332,841 2,236,827
816,715 2,248,617
G:%Charlie\Budget12012 Budget\Capital ImprovemenlslStreel Maintenance 2012 Edit 1 xlsAnalysis (2) 8/11/2011 9:16 PM
Overlay
Gen FD Special
Year Contrib. Assmt.
2027 107,967 861,634
2028 111,206 703,403
2029 114,542 937,744
2030 117,979 1,288,506
2031 121,518 999,936
2032 125,164 1,029,281
2033 128,918 1,158,476
2034 132,786 1,006,931
2035 136,770 1,126,027
2036 140,873 806,240
2037 145,099 1,072,490
2038 149,452 828,620
2039 153,935 971,005
2040 158,553 845,614
2041 163,310 1,045,092
2042 168,209 915,031
2043 173,256 633,086
2044 178,453 526,190
2045 183,807 284,436
2046 189,321 222,420
23.461.152
Other Business Unit 5865 5867
First Sealcoat Second Sealcoat PatchM.S.A M.S.A City Invest
Phase CostsMaintConstrReimb. Earnincls Phase Costs Ph 1 - 3
239,663 91,072 89,945 12 245,443
83,204 16 262,135
137,300 81,363 108,631 13 259,430
439,969 196,415 100,348
110,025 14 254,332
63,902 149,111
389,191 17,170 162,134 15 268,739
163,578
528,260 148,763 215,710 16 322,393
223,458
299,541 151,381 270,281
283,544
232,357 334,009
333,731
90,628 387,247
373,205
431,463
480,975
528,400
568,266
270.105 1,524,601 2,383,681 F 3,698,844 391
Business Unit 5866 1 Ending
Mill & Overlav Fund
Phase Costs Balance
8 1,313,353 2,080,102
2,715,781
9 1,327,229 2,508,701
10 1,901,293 2,750,624
3,727,771
11 1,041,881 4,053, 347
12 1,551,042 4,089,456
5,392,751
13 1,639,428 5,586,459
6,757,030
14 1,607,214 7,088,608
8,350,225
15 1,698,259 8,343,272
9,681,170
16 2,037,315 9,330,132
10,786,577
12, 024, 382
13,210,000
14,206,643
15,186,650
21,562,885
G \Charlie\Budget\2012 Budget\Capital Improvements\Street Maintenance 2012 Edit 1.xlsAnalysis (2) 8/11/2011 9:15 PM
MEMORANDUM
DATE: August 18, 2011
TO: Kim Therres, Assistant City Manager/HR Manager
Tom Mathisen, Public Works Director/City Engineer
Patrick Peters, Community Development Director
John Banick, Police Chief
Gene Hackett, Recreation Director
Chrissy Serres, City Clerk
Anne Norris, City Manager
FROM: Charles Hansen, Finance Director -
RE: Capital Improvement Justification Forms for August 18 Work Session
We ran out of time last week as we prepared the agenda packet for tonight's meeting. As a
result, the capital improvement justification forms we not included in the original packet.
They were delivered to the Council Members at Tuesday's council meeting and they are
attached to this memo for you to add to your packet for tonight.
PIR Fund (Fund 405)
Multi -Year Capital Improvement Plan
2012 Requested Budget
Additional
U
Adopted
Project Description _ 1 i 1
ADMINISTRATION / EL C 10 S FINANCE _
Emergency Operations Center - TV and Pro ector
Securfty Control System 6 500
Computer Hardware and Software 40,100
Amended Proposed YTD As Of
2011 Chamgm_ 07/31/11 2012 23 2014 2015 M1
I
4100 1 10,000
4130 6,500 6,500 4,T 9,000
4131
4115
40,100 40,100 10.317 35,300 39,500 51,000 52,000 52
Replace Server 13,500 13,500 _ 13,500 5,626
23,000 _ 23 000_
14,000 14,500 15,000 15,500 16
Replace Aministration & Finance copy machines, Res 2011-64
1 100,000
40
Records Management 60,000
Kcpjace Tape Drive Library 16,000
TOTAL ADMINISTRATION 1 LECTIONS / FINANCE 60,100 83,100 ! 83,100 21,176 68 300 54,000 142,000 167,500 108
GAChancc\Budget\2012 Budget\Capita bmpmv=wts\P1R 2012 BudgetAsRequest 12 Ver 4 dwifim 11 } 14 FM
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Emergency Operations Center — Projector and Screen
Department: Administration
Estimated Cost: $10,000
Funding Source: 4100
Year to be Purchased: 2012
Description:
Installation of a large screen in the community room (emergency operations center).
Installation of a ceiling mounted projector in the community room.
Installation of electrical and computer hardware for computer access in the community room.
Justification:
The community room is a multi -purpose rooms, which serve as the emergency operations
center, meeting room and training center. In the event of an emergency it would be helpful to
project computerized maps and GIS information onto a large screen. During meetings and
training sessions it would also be helpful for presenters to use technological aides and
decrease the amount of tripping hazards.
AVI Quote from 2010 - $9,329 for Community Room
Operational Impact / Other - staff, supplies or contractual:
IT Manager or designee will oversee project. Contract with an outside vendor to install.
List any item to be replaced by this purchase, explain how it will be disposed of:
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
9
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Security Control System
Department: Administration
Estimated Cost: $9,000
Funding Source: 4110
Year to be Purchased: 2012
Description:
Installation of one key card access point for the police evidence room.
Computer software upgrade.
Justification:
To enhance security and create a record of who accesses the areas and meet the finding from
the 2011 property room audit.
Police evidence room - $6,500, Software upgrade - $2,500
Operational Impact / Other - staff, supplies or contractual:
Contract with Trans Alarm to install software and devises; IT manager or designee will
prepare the computer hardware.
List any item to be replaced by this purchase, explain how it will be disposed of:
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is anew item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Computer Hardware and Software
Department: Administration
Estimated Cost: $35,300
Funding Source: 4111
Year to be Purchased: 2012
Description:
Information technology computer software and hardware.
Justification:
Software:
New or upgraded software upgrades
Hardware:
3,000
20 new PC's on a replacement program of 4-5 years @ $650 13,000
6 17" LCD monitors on replacement plan @ $300 1,800
Wireless Controller (needed after 5 access points are reached) 5,300
WiFi — 3 points at City Hall/Police and 4 points at Community Center 4,200
Various capital items (keyboards, cables, speakers, printers,
power sources)
Operational Impact / Other - staff, supplies or contractual:
8,000
The Assistant City Manager/Human Resource Manage and the IT Manager work on
purchasing and installing many of the items. Staff also works with LOGIS on the purchase
and implementation of some of the items.
List any item to be replaced by this purchase, explain how it will be disposed of:
Computer hardware is disposed of using a recycling vendor's services or we sell it according
to state law requirements.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Computer Hardware and Software
Department: Administration
Estimated Cost: $39,500
Funding Source: 4111
Year to be Purchased: 2013
Description:
Information technology computer software and hardware.
Justification:
Software:
New or upgraded software upgrades
Hardware:
3,000
New computers, monitors and various capital items. 36,500
Operational Impact / Other - staff, supplies or contractual:
The Assistant City Manager/Human Resource Manage and the IT Manager work on
purchasing and installing many of the items. Staff also works with LOGIS on the purchase
and implementation of some of the items.
List any item to be replaced by this purchase, explain how it will be disposed of:
Computer hardware is disposed of using a recycling vendor's services or we sell it according
to state law requirements.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Server Replacement
Department: Administration
Estimated Cost: $14,000
Funding Source: 4115
Year to be Purchased: 2012
Description:
Information technology document server
Operational Impact / Other - staff, supplies or contractual:
The Assistant City Manager/Human Resource Manage and the IT Manager work with LOGIS
on the purchase and implementation of a new server.
List any item to be replaced by this purchase, explain how it will be disposed of:
Computer hardware is disposed of using a recycling vendor's services or we sell it according
to state law requirements.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Server Replacement
Department: Administration
Estimated Cost: $14,500
Funding Source: 4115
Year to be Purchased: 2013
Description:
Information technology document server
Justification:
Replace server cy-ch 1
Operational Impact / Other - staff, supplies or contractual:
The Assistant City Manager/Human Resource Manage and the IT Manager work with LOGIS
on the purchase and implementation of a new server.
List any item to be replaced by this purchase, explain how it will be disposed of:
Computer hardware is disposed of using a recycling vendor's services or we sell it according
to state law requirements.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
OU Project Description
PIR Fund (Fund 405)
Multi -Year Capital Improvement Plan
2012 Requested Budget
Additional
Adopted Amended Proposed YTD As Of.
2011 20.11 Chang es 07/31/11 2012 2013 2014 2015 2016
4321
CITY BUILDINGS
City Hall Parkin Lot
CityHall - Misc. Concrete Repair
10,000 10,000 10,000 4,569
4327
10,000 p
2,000
4337 CityHall - roof hatch and ladder
City Hall - replace downstairs hot water heater
City Hall - air compressor duplex unit
City Hall - Police ge/parking lot dtaina a
10,000 10,000
4338 9,000 9,000 0 l l,000
2,000
14,000
4338 City Hall - Bldg. UpWades - Boiler replacement 40,000
4336 City Hall - replace rooftop air conditioners, 2nd & 3rd units 30,000 30,000
4337 City Hall R & M - roof, last half 90,000
2,5004340CCC - Replace Air conditioner, 3rd unit
CCC - Skylight repaWmamtenance, Res 2011-66
2,500 30,000
23,000 23,000
31I# CCC - Misc. Tile Repair (Front Counter) 2,000 2,000 2,000 2,000
346 CCC - MN Room floor covering
CCC - Replace lighting in all 7 bathrooms
15,000 15,000 15,000
433.5 9,000 9,000 9,000
CCC - au compressor 2,000
CCC - generator 70,000
CCC - re lace south parking lot T_ 80,000
4310 +CCC - pool building roof replacement 90,000
4323 PW Building architect services _ 6.W0
PW - Bldg. - Streets Bldg make-up air/furnace replacement _ 0W
6,000
4312 8,D00
4314 Fire - South - Replace Roof
4330 Parks - Furnances, Becker in 2011, Forest in 2013 5'000 5,000
10,000 10,000
8,000 8,000
5,000 i 5,000
4326 Twin Oaks Parking Lot
Broadway parking lot4326
4326
4309
Forest Park building driveway replacement
No. Lions Park Building door replacement
Broadway wood trim replacement
Parks - Hand Dryers for Warming Houses4322
4326 Parkin lots - Becker South in 2012, Becker West in 2016
4326 Parkin lots - Bassett Creek North in 2013, East in 2015
4326 Place west parkin lotValle
tTOTAL CITY BUILDINGS 97,000 120,000 7
15 1
GACharlielBudget12012 Budget\Capital ImprovementsTIR 2012 Budget.xlsRequest 12 Ver 4 8/16/2011 3:18 PM
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: City Hall Miscellaneous Concrete Repair
Department: City Buildings
Estimated Cost: $2,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Miscellaneous concrete repair — curb, aprons, sidewalk.
Justification:
The City Hall — South Fire Station is surrounded has public sidewalks on two side, plus
concrete aprons at street intersections, plus interior sidewalks and curb and gutter, plus fire
station driveways. Maintaining all these facilities is important to the City and a safety issue.
Operational Impact / Other - staff, supplies or contractual:
No operational impact.
List any item to be replaced by this purchase, explain how it will be disposed of:
The concrete is removed and recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is anew item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: City Hall Roof Hatch and Ladder/Stairway
Department: City Buildings
Estimated Cost: $10,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Install roof hatch and ladder/stairway for interior roof access.
Justification:
When City Hall was rebuilt in 1994, there was no provision made for roof access other than
climbing an exterior extension ladder. This makes it difficult and dangerous to do routine
inspection, maintenance, and repairs. It is often necessary to carry parts up and down the
ladder which often leaves only one hand for holding onto the ladder.
Operational Impact / Other - staff, supplies or contractual:
No operational impact other than creating a safer work environment.
List any item to be replaced by this purchase, explain how it will be disposed of:
No items to be replaced.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: City Hall Domestic Water Heater
Department: City Buildings
Estimated Cost: $11,000
Funding Source: PIR
Year to be Purchased: 2013
Description:
Replace existing City Hall domestic water heater.
Justification:
City Hall was rebuilt in 1994. The existing water heater will be 20 years old in 2013. The
heater consists of a small boiler, storage tank, and circulating pump. The heating system is in
need of replacement.
Operational Impact / Other - staff, supplies or contractual:
No operational impact other than creating a more reliable hot water sy:
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing heating equipment will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: City Hall Duplex Air Compressor Replacement
Department: City Buildings
Estimated Cost: $2,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Replacement of city hall duplex air compressor_
Justification:
The City Hall HVAC system is controlled by compressed air. There is a main compressor
with a backup/standby secondary compressor. This backup compressor is approximately 30-
40 years old and was retained from the old building equipment. A new replacement backup
compressor should be purchased.
Operational Impact / Other - staff, supplies or contractual:
More reliable and safer service.
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing equipment will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: City Hall — Police garage/parking lot drainage
Department: City Buildings
Estimated Cost: $14,000
Funding Source: PIR
Year to be Purchased: 2012
Description: In several recent heavy rainfalls, the Police Department garage and parking lot
on the north end of City Hall flooded. Because this area is critical to the operations of the
Police Department, this problem needs to be resolved.
Justification: The Police Department garage and parking lot are used for police vehicles and
equipment. Occasional flooding during heavy storms is not acceptable in order to protect and
maintain city equipment and personnel.
Operational Impact / Other - staff, supplies or contractual: Preserving city equipment by
eliminating the potential for flooding in heavy rains. Engineering staff is currently evaluating
how best to achieve this. The work will likely be completed by a contractor.
List any item to be replaced by this purchase, explain how it will be disposed of:
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: City Hall Hot Water Heat Boiler Replacement
Department: City Buildings
Estimated Cost: $40,000
Funding Source: PIR
Year to be Purchased: 2013
Description:
Replace City Hall hot water heating boiler.
Justification:
City Hall was rebuilt in 1994. In 2013 the boiler will be 19 years old. There is only one
boiler (i.e. not a duplex system). A major failure in the winter would require emergency
replacement at considerably more cost. The existing boiler is not as energy efficient as
boilers built to current day standards.
Operational Impact / Other - staff, supplies or contractual:
No operational impact other than creating a more energy efficient and maintainable operation.
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing equipment will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is anew item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: City Hall Replace AC Unit #2
Department: City Buildings
Estimated Cost: $30,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Replace rooftop air conditioning unit.
J
Justification:
There are three roof top AC units on City Hall. One failed and was replaced in 2010. The
remaining two were installed in 1994 when the building was remodeled. The old units use a
refrigerant that is no longer used and the compressors are less efficient than today s models.
Both units should be changed out in the next few years.
Operational Impact / Other - staff, supplies or contractual:
More efficient operation and maintenance of City Hall.
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing equipment will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Community Center AC Unit # 3 Replacement
Department: City Buildings
Estimated Cost: $30,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Replacement Community Center air conditioning Uni
Justification:
AC Unit #3 is an original air conditioning unit from 1990 when the CC was built. It is due
for replacement.
Operational Impact / Other - staff, supplies or contractual:
More efficient operation and maintenance of the Community Center.
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing equipment will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is anew item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Community Center Air Compressor Replacement
Department: City Buildings
Estimated Cost: $2,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Replacement of Community Center air compressor.
Justification:
The Community Center HVAC system is controlled by compressed air. There is only one
compressor with no backup/standby. The existing compressor dates to 1990 when the CC
was built. A new replacement backup compressor should be purchased.
Operational Impact / Other - staff, supplies or c,
More reliable service.
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing compressor will be retained as an emergency backup.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Community Center Generator
Department: City Buildings
Estimated Cost: $70,000
Funding Source: PIR
Year to be Purchased: 2012
Description: The Community Center is the city's back-up emergency operations center
EOC) in case of a disaster. The Community Center is also the city's congregate care site for
displaced residents in the case of an emergency. There is currently no alternate power source
or generator serving the Community Center. Without a generator, there is no power for
computers for staff or heat or air conditioning for residents needing shelter.
Justification: Staff has been working with electricians and contractors to determine the
proper sizing and cost of a generator for continuation of essential services at the Community
Center. Preliminary estimates are $70,000 for an appropriately -sized generator.
Operational Impact / Other - staff, supplies or contractual: Installation of the generator
would be completed by a contractor. Routine maintenance and testing would be included in
the general fund city buildings budget.
List any item to be replaced by this purchase, explain how it will be disposed of:
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: City Hall South Fire Roof Replacement
Department: City Buildings
Estimated Cost: $80,000
Funding Source: PIR
Year to be Purchased: 2013
Description:
The roof on the South Fire Station (West Metro #2) will be 25 years old in 2013 and is in
need of replacement.
Justification:
The existing roof is over 23 years old and requires replacement.
Operational Impact / Other - staff, supplies or contractual:
Protection of building structural elements.
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing roofing material will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Parks Warming House Furnace Replacement
Department: City Buildings
Estimated Cost: $5,000
Funding Source: PIR
Year to be Purchased: 2013
Description:
Replace Forest Park building furnace.
Justification:
The existing furnace is original and in need of replacement.
Operational Impact / Other - staff, supplies or contractual:
More reliable and safer service.
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing equipment will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is anew item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: North Lions Park Building Doors Replacement
Department: City Buildings
Estimated Cost: $3,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Replacement of the North Lions Park Building Doors.
Justification:
The two building doors have suffered vandalism and the frames are rusting out. The park is
very heavily used.
Operational Impact / Other - staff, supplies or contractual:
More efficient maintenance of the building.
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing doors and frames will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Parks Buildings Wood Trim Replace
Department: City Buildings
Estimated Cost: $4,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Replace wood trim at Broadway Park building.
Justification:
The wood trim is original and in need of replacement.
Operational Impact / Other - staff, supplies or contractual:
More efficient building maintenance.
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing materials will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Parks Buildings Hand Dryers
Department: City Buildings
Estimated Cost: $5,000
Funding Source: PIR
Year to be Purchased: 2013
Description:
Install hand dryers in park building restrooms.
Justification:
Several of the parks building are yet to be converted to hand dryers from paper towels. Long
term it is more efficient to use hand dryers.
Operational Impact / Other - staff, supplies or contractual:
More efficient building maintenance and operations.
List any item to be replaced by this purchase, explain how it will be disposed of:
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Resurface Becker Park South Parking Lot
Department: City Buildings
Estimated Cost: $22,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Resurface & stripe the existing south parking lot at Be
Justification:
The existing parking surface has expended its useful and maintainable life.
Operational Impact / Other - staff, supplies or contractual:
The parking lot replacement will be done by the Street Department.
I List any item to be replaced by this purchase, explain how it will be disposed of:
The old pavement will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Parks North Bassett Parking Lot Replacement
Department: City Buildings
Estimated Cost: $15,000
Funding Source: PIR
Year to be Purchased: 2013
Description:
Replace the north asphalt parking lot at Bassett Creek Park.
Justification:
The north Bassett Creek Park parking lot is over 20 years old and is no longer in maintainable
condition and is in need of replacement.
Operational Impact / Other - staff, supplies or contractual:
More efficient maintainability.
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing parking lot will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is anew item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
M
BU Project Description
ENGINEER
4603 GIs computer hardware & software
46Q$ New Hennepin Aerial M s _
Replace 942 - 2002 Chevy i Ax446M
4607 Traffic Count Equipment
Repaint #40 - 1998 Dodge Ram pickup4601
Replace bald ! ii inventory GPS
TOTAL ENGINEERING
PIR Fund (Fund 405)
Multi -Year Capital Improvement Plan
2012 Requested Budget
Additional
Adopted Amended Proposed YTD As Of
2011 2011 Chanzes 07/31/11 2012 2013 2014 2015 20L6
G:\Charlie\Budgct\2012 Budget\Capita bnprovcmcnts\PIR 2012 BudgeLAsRequest 12 Ve 4
V W2,01 1 3:11t PM
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 2016
Project Name: Hennepin Aerial Maps
Department: Engineering
Estimated Cost: $3,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Updated Hennepin County half section aerial photo maps.
Justification:
The Engineering Dept. maintains the most up to date aerial maps for the city for use by all
city departments.
Operational Impact / Other - staff, supplies or contractual:
Most efficient operation of city business.
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing materials are archived for historical reference.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Replace Traffic Count Equipment
Department: Engineering
Estimated Cost: $1,500
Funding Source: PIR
Year to be Purchased: 2013
Description:
Replace existing traffic counting equipment.
Justification:
Traffic counting equipment is used on a routine basis. It is subjected to all kinds of weather,
vandalism and vehicles driving over it and has to be maintained and replaced.
Operational Impact / Other - staff, supplies or contractual:
Continued operation of city business.
List any item to be replaced by this purchase, explain how it will be disposed of:
Recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Repaint Unit #42
Department: Engineering
Estimated Cost: $3,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Prepare and repaint the exterior of Unit #42, a 1998 Dodge Ram.
Justification:
The paint system started failing approx. four years ago. It should be repainted to extend the
life of the vehicle.
Operational Impact / Other - staff, supplies or contractual:
Most efficient operation of city business.
List any item to be replaced by this purchase, explain how it will be disposed of:
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Replace Backpack GIS Inventory Equipment
Department: Engineering
Estimated Cost: $7,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Replace existing Tremble backpack GIS/GPS positioning equipment which is 10 years old.
Justification:
The existing equipment has been having maintenance problems and is old technology that is
hard to find support for.
Operational Impact / Other - staff, supplies or contractual:
Most efficient operation of city business.
List any item to be replaced by this purchase, explain how it will be disposed of:
Retained as backup equipment.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
Sl Project Description
STREET RAPROVEh
4901 Annual Sidewalk Curb and Gutter Re lacer
4902 Retaining Wall Replacement - Citywide
4903 Street Overlay Projects
4905 Alley Reconstruction,Phases 6 - 10
4906 Local share Countv Hiehwav 81 Reconstructi
PIR Fund (Fund 405)
Multi -Year Capital Improvement Plan
2012 Requested Budget
Additional
Adopted Amended Proposed YTD As Of:
ZQ_11 2011 _h(' a07/31/11 10,
000 10,000 10,000 6,334 12,
000 12,000 12,000 175,
400 175,400 j 107,141 4,
100 4,066 257.
400 261.500 165.880 2012
2013 2014 2015 12,
000 12,000 1 12,000 1 12,0( 12,
000 12 000 12,000 12,0( 50,
000 50,000 50.000 50,0( 168.
000 171.000 159 000 170.0( 2016
G:\
Charlie\Budget\2012 Budget\Capital Improvw=ts\PIR 2012 Budget.xlsRequest 12 Ver 4 wlwjd 11 ).rs FM
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Annual Sidewalk Curb and Gutter Replacement
Department: Street Improvements
Estimated Cost: $12,000 / year
Funding Source: PIR
Year to be Purchased: 2012 & 2013
Description:
Repair curb and gutter and sidewalk at scattered locations throughout the city.
Justification:
Maintenance of the City's curb and gutter and sidewalk infrastructure is an ongoing process.
Sidewalks are inspected and repaired based on plow operator's observations. Trip hazards are
eliminated as soon as possible.
Operational Impact / Other - staff, supplies or contractual:
More efficient maintenance curb and gutter and sidewalks.
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing concrete will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Annual Retaining Wall Replacement
Department: Street Improvements
Estimated Cost: $12,000
Funding Source: PIR
Year to be Purchased: 2012 & 2013
Description:
Replace retaining walls at scattered locations throughout the city.
Justification:
Maintenance of the City's retaining wall infrastructure is an ongoing process. In recent years
crumbling, and dangerous leaning walls continue to be replaced. Walls must be replaced on
an approximately 20-year cycle.
Operational Impact / Other - staff, supplies or contractual:
More efficient maintenance retaining walls. It is determined on a case by case basis whether
to rebuild a specific wall in house or contract the work.
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing walls will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Street Overlay Projects
Department: Street Improvements
Estimated Cost: $50,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Mill and overlay scattered local street locations, Phases 12-16.
Justification:
The streets in the remaining yet to be done reconstruction areas continue to deteriorate at an
ever increasing rate. There are 506,877 square yards of street surface in Phase 12-16 that
need to be maintained. The cost in 2012 to keep the local streets in passable condition until
they are rebuilt is $50,000.
Operational Impact / Other - staff, supplies or contractual:
More efficient maintenance of the local streets.
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing asphalt will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
4
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Street Overlay Projects
Department: Street Improvements
Estimated Cost: $50,000
Funding Source: PIR
Year to be Purchased: 2013
Description:
Mill and overlay scattered local street locations, Phases 13-16.
Justification:
The streets in the remaining yet to be done reconstruction areas continue to deteriorate at an
ever increasing rate. In 2012 there was 506,877 square yards of street surface in Phase 12-16
that need to be maintained. The cost in 2013 to keep the remaining un-rebuilt local streets in
passable condition until they are rebuilt is $50,000.
Operational Impact / Other - staff, supplies or contractual:
More efficient maintenance of the local streets.
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing asphalt will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Annual Alley Project
Department: Street Improvements
Estimated Cost: $168,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Annual alley reconstruction for new concrete alleys.
Justification:
Alleys are all original. Some are still gravel, others that have been not been rebuilt are asphalt
in poor condition. This is a ten-year program. The 2012 project will be the 6th project.
This money is just to cash flow the project since the project is funded by the Storm Drain
Utility and through special assessments.
Operational Impact / Other - staff, supplies or contractual:
More efficient maintenance of city alleys.'
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing asphalt will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Annual Alley Project
Department: Street Improvements
Estimated Cost: $171,000
Funding Source: PIR
Year to be Purchased: 2013
Description:
Annual alley reconstruction for new concrete alleys.
Justification:
Alleys are all original. Some are still gravel, others that have been not been rebuilt are asphalt
in poor condition. This is a ten-year program. The 2013 project will be the 7t' project.
This money is just to cash flow the project since the project is funded by the Storm Drain
Utility and through special assessments.
Operational Impact / Other - staff, supplies or contractual:
More efficient maintenance of city alleys.'
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing asphalt will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012
Project Name: Local Share County Highway 81 Reconstruction
Department: Street Improvements
Estimated Cost: $395,000
Funding Source: PIR
Year to be Purchased: 2013
Description:
Hennepin County Highway 81 Reconstruction is a $70,000,000 project run by Hennepin
County that will reconstruct the portions of the highway that run through the City of Crystal.
The City is responsible for a share of the property acquisition and construction cost and for
certain enhancements that are of local benefit. These local costs are expected to total about
4,000,000. The City Council authorized the issuance of up to $2,600,000 of bonds to be
repaid by property taxes. The remaining local costs will be paid by special assessments,
utility funds, and the Economic Development Authority.
Justification:
Payments to Hennepin County are spread over the period of 2009 through 2014. This
395,000 represents the last issuance of the $2,600,000 of bonds that were authorized in
2009. These need to be issued in 2013 in order to levy property taxes that will be payable in
2014.
Operational Impact / Other - staff, supplies or contractual:
None; city staff will be coordinating with county staff as needed.
List any item to be replaced by this purchase, explain how it will be disposed of:
None.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
BU Project Description
PIR Fund (Fund 405)
Multi -Year Capital Improvement Plan
2012 Requested Budget
Additional
Adopted Amended Proposed YTD As Of
201.1 2011 4.'hany-ca 07/31/11 2012 2013 2014 2015 2016
4713
STREETS
Scan Tool Update 1,800 1,900
4738 Replace #301 - 1997 Chev 1/2 Ton Pickup 22,759 22,759
4746 Replace #309 - 1997 5 yard dluu truck & plow with tandem truck 200,000 200,000 202,640 202,640
4701 Replace #303A - 1994 Trackless plow blower head, Res 2011-64 8,000 18,790 18,780
4732 1 Rehab #364 Patching Hot Box
Replace #307 - 2001 3/4 ton pickup
3,500
4711 24 000
4729 Replace #342 - trailer for 1990 roller 8,000
4709 Replace 9316 - 2000 1 ton 4x4 pickup 60,000
4701 Replace #302B - 2006 Trackless sidewalk plow broom 8,000
4716
4728
Replace #306 - 2002 1/2 ton pickup 25,000
Replace 9334 - 1997 Melroe Bobcat 45,000
Re lace #332 - 1995 Wacker Plate Tamper 2,500
4701 Replace 4303 - 1994 Trackless sidewalk plow 110,000
Replace #314 - 1999 5 yard dum truck & plow 180,000
e
4104 Replace #312 - 2000 5 yard dum buck & plow 180,000
30,0004712Replace #339 Tack tanks (1998)
4719 +Replace #336 crack sealer
Replace #305 Bucket truck (2000)'
Replace #345 Bobcat trailer 1999) It to
TOTAL STREETS 208,000 218,780 244,179 225,399 93,800 182,500 189,900 213,500 140,000
C:\C'harlie\Budget\2012 Budget\Capital Loprovements\PIR 2012 Budget.xlsRoqumt 12 Ver 4 lulbabi I ]:1# PM
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Scan Tool #PIR 4713
Department: Streets
Estimated Cost: $1,800
Funding Source: PIR
Year to be Purchased: 2012
Description:
Code Reading Scan Tool #4713 Diagnostic Equipment.
Justification:
Update program for repair of vehicles. Reads fault codes and sensors in all of our equipment.
Operational Impact / Other - staff, supplies or contractual:
List any item to be replaced by this purchase, explain how it will be disposed of:
Kept as resource for older vehicles.
i
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is anew item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: #307 3/4 Ton Pick-up
Department: Streets
Estimated Cost: $24,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Replace #307 A 2001 Chevrolet Pick-up Truck Standard Box.
Justification:
Truck is used to haul barricades, tools for asphalt work and personnel to work, schools,
meetings. Existing truck is in need of replacement.
Operational Impact / Other - staff, supplies or contractual:
List any item to be replaced by this purchase, explain how it will be disposed of:
Old #307 will be sent to auction.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: #342 Trailer
Department: Streets
Estimated Cost: $8,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Replace #342 A 1990 7,000 pound Towmaster Trailer. Trailer is too light for new Skidloader
and hard to load 3 ton roller.
Justification:
Need to buy 12,000 pound trailer to haul new Skidloader and also be able to haul 3 ton roller
many times both machines are out on jobs.
J
rOperational Impact / Other - staff, supplies or contractual:
List any item to be replaced by this purchase, explain how it will be disposed of:
Old #342 will be sent to auction.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: #316 1 Ton with Hoist and Plow 4 x 4
Department: Streets
Estimated Cost: $60,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Replace #316 A 2000 1 Ton Chevrolet with Dump Box, Plow 4 x 4.
Justification:
This truck is used heavily in winter for alleys, cul-de-sacs, hauls, hot box, tack tank, crack
patcher and roller. Existing truck is in need of replacement.
Operational Impact / Other - staff, supplies or contractual:
List any item to be replaced by this purchase, explain how it will be disposed of:
This truck will be sent to auction.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: #306 1/2 Ton Pick-up Ext. Cab
Department: Streets
Estimated Cost: $25,000
Funding Source: PIR
Year to be Purchased: 2013
Description:
Replace #306 2002 Chevrolet 1500 Series Pick-up with Standard Box.
Justification:
Mechanics truck, mobile fleet repair, parts runner, drop & pick up people from outside repair
shops. Existing truck is in need of replacement.
Operational Impact / Other - staff, supplies or contractual:
List any item to be replaced by this purchase, explain how it will be disposed of:
Truck will be sent to auction.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: #334 Skid Loader
Department: Streets
Estimated Cost: $45,000
Funding Source: PIR
Year to be Purchased: 2013
Description:
Replace 4334 A 1997 Bobcat 863 H with 2,900 Hrs.
Justification:
Heavily used in street milling, asphalt repair, unloading trucks with deliveries, load trucks in
shop, screening black dirt. Existing Bobcat has outlived it useful life.
Operational Impact / Other - staff, supplies or contractual:
Less maintenance.
List any item to be replaced by this purchase, explain how it will be disposed of:
Will trade in on new one or send to auction.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: #332 Plate Tamper
Department: Streets
Estimated Cost: $2,500
Funding Source: PIR
Year to be Purchased: 2013
Description:
Replace #332 Wacker Plate Tamper (1995)
Justification:
Used on small potholes, utility cuts, compact edges on trail before large roller is used, both
recycle and asphalt capable.
Operational Impact / Other - staff, supplies or contractual:
List any item to be replaced by this purchase, explain how it will be disposed of:
Send to auction.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: #303 Sidewalk Plow
Department: Streets
Estimated Cost: $110,000
Funding Source: CIP
Year to be Purchased: 2013
Description:
303 is a 1994 Trackless Sidewalk Machine with Blowf
Justification:
This machine is used all winter long to maintain city sidewalks. It is also used to sweep
spring and fall, we are just starting to use it when we mill streets. Existing machine is worn
out.
Operational Impact / Other - staff, supplies or contractual:
List any item to be replaced by this purchase, explain how it will be disposed of:
Trade in or sent to auction.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
1j Proi t Description
PIR Fund (Fund 405)
Multi -Year Capital Improvement Plan
2012 Requested Budget
Additional
Adopted Amended Proposed YTD As Of.
2011 2011 t'j 1/11 24112 2011 2014 2015 2016
5019 Replace Park Fences 7,500
5037
T
Resurface Basketball Courts _
New Forest Soccer Fields with irrigation
Install Outfield Fencing & Backstops - Valley Place Park
00 4,000-
5035 70,000 70,000 70.00D 21,566
5004 18,000 18,000 21,000 21,007
MAC Boardwalk
Becker Park re wall
14,000
22,500
Cavanaugh`Ipairboundretainingwall _ 7,500
Q5067LittleLeagueFieldsupgrade & 9,860 9,860
Wi l Resurface Tennis Courts - VaUSX Place & North Liens (21 45,000 45,000 45,000
5014 lace Becker Park soft ball fences _
SU52 Upgrade Skate Parkequipment
5038 Restore Native Vegetation - Various Park Sites & Twin Lake
90,E
Ili 000 10,000
10 000
5000 Cavanagh drinkin fountain replacement 2,500
Basset Creek playground drainge, Res 2011 66 _
Park Equipment - Soo Line Park, Resolution 2011-66
8.500 AM -
SW 25,000 tl 4
Park Equipment - Bassett Creek Park
Valley Place second hockey rink
120,000
5056 55,000
56 Valle Place hocka rink lights _
Install permanent hockey rink - Twin Oaks Park
50,000
4 Q003=
5056
5455
50i2
Rebuild hockey rinks - Welcome Park
Rebuild Hockey Rink - Iron Horse Park _ 50 000
Small Equip- Re ce # 163 - 1990 Honda Pressure Washer 2,200,
SW 1 SWplacc #115 - 1999 GMC I ton truck & plow, Res 2011-66 55,000 32,000 32,000 24,187
Replace # ill - 1997 Ford F250 50,000
5059 lace # 114 - 1994 Kubota tractor 20,000
Wld R00ace # 103 - 2000 GMC 1 ton ickup & plow 55,000
Replace # 104 - 2000 GMC 3/4 ton truck 40,000
5W7 RLglace 9123 - 2000 Toro 455 77,UM
Re lace_#123 - 2000 Toro 455D 40 t700
Replace #I 17A Ersrwe snowblower 8,000
PAMIace # 120 2001 Toro Workman j 10,000
i lace # 127 - 2003 Toro 580D mower 85,000
TOTAL PARKS I MAW 183 36P 176,500 66 760 3 230,000 125,70n 78,000 205,000
G1Char1ielBudget12012 Budges\Capital Itaprovenm TIR 2012 Budget.xlsRequeat 12 ya 4 dwl*aat 1 371# OM
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Replace Park Fences
Department: Parks
Estimated Cost: $7,500
Funding Source: PIR
Year to be Purchased: 2012
Description:
Replace/repair existing fences in city parks.
Justification:
There are numerous, small sections of fence that need repair or replacement. The fence next
to the Bassett Creek playground is one example.
Operational Impact / Other - staff, supplies or contractual
This work will be contracted out; no operational impact.
List any item to be replaced by this purchase, explain how it will be disposed of:
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 -- 2016
Project Name: Resurface Basketball Courts
Department: Parks
Estimated Cost: 4,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Resurface existing bastketball courts North Bass Lake & Skyway Parks
Justification:
The existing court surfaces are cracked and in need of resurfacing.
Operational Impact / Other - staff, supplies or contractual:
Work will be performed by Public Works staff.
List any item to be replaced by this purchase, explain how it will be disposed of:
Old pavement will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Extension of MAC Boardwalk
Department: Parks
Estimated Cost: 14,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Extend the existing boardwalk located along the north trail of MAC Wildlife Area.
Justification:
Recent work to the Wildlife Area has raised the water table resulting in the north trail to
remain under water for longer periods restricting the use of the trail to dry periods only.
Operational Impact / Other - staff, supplies or contractual:
Parks staff will construct and install the boardwalk.
List any item to be replaced by this purchase, explain how it will be disposed of:
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
4
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Replace Existing Retaining Wall At The Becker Playground
Department: Parks
Estimated Cost: $22,500
Funding Source: PIR
Year to be Purchased: 2012
Description:
Replace the existing wood retaining wall surrounding the playground at Becker Park.
Justification:
The existing wall has deteriorated over the years and is now unsafe and in need of
replacement.
Operational Impact / Other - staff, supplies or contractual:
This work will be contracted out; no operational impact.
List any item to be replaced by this purchase, explain how it will be disposed of. -
The old wall will be disposed of.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is anew item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Replacement Retaining Wall For The Cavanagh Playground
Department: Parks
Estimated Cost: $7,500
Funding Source: PIR
Year to be Purchased: 2012
Description:
Replace the existing plastic border surrounding the Cavanagh playground with a new block
retaining wall.
Justification:
The existing retaining wall has been damaged and is in poor and unsafe condition.
Operational Impact / Other - staff, supplies or contractual:
Parks staff will do the site prep and install the retaining wall.
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing wall will be disposed of.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Replace Softball Fences at Becker Park
Department: Parks
Estimated Cost: $90,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Replace all fences around both softball fields at Becker Park.
Justification:
The existing fences lines around the ballfields are plastic coated and that coating has flaked
off over the years. In most locations, the fence is stretched or damaged.
Operational Impact / Other - staff, supplies or contractual:
This work will be contracted out; no operational impact.
List any item to be replaced by this purchase, explain how it will be disposed of:
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Upgrade Skate Park Equipment
Department: Parks
Estimated Cost: $10,000
Funding Source: PIR
Year to be Purchased: 2013
Description:
Replace/upgrade skate park equipment.
Justification:
In 2013 the skate park will be 7 years old. The recreation facility receives a lot of hard use
each year and in order to keep the park safe and interesting, equipment will need to be
overhauled, upgraded and/or replaced.
Operational Impact / Other - staff, supplies or contractual:
When appropriate, staff will rebuild existing equipment or new equipment purchased.
List any item to be replaced by this purchase, explain how it will be disposed of:
Equipment removed from the park will be disposed of.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
a
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Restore Native Vegetation
Department: Parks
Estimated Cost: $10,000
Funding Source: PIR
Year to be Purchased: 2013
Description:
Restore native vegetation at Twin Lake and along shorelines in various park ponds.
Justification:
The shoreline around many of the City's ponds, including along Twin Lake Trail are a
continual maintenance problem due to invasives and volunteer trees. Restoring native
vegetation will reduce the long term maintenance cost and improve the aesthetics of the parks.
Operational Impact / Other - staff, supplies or contractual:
Work will be completed through a combination of Public Works labor and contracted
services.
List any item to be replaced by this purchase, explain how it will be disposed of:
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: New Hockey Rink at Valley Place Park
Department: Parks
Estimated Cost: $55,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Install a second hockey rink next to the existing one at Valley Place Park, consistent with the
Park and Recreation Commission's Long -Range Park Plan.
Justification:
This second rink is part of the Comprehensive Plan for the parks to centralize winter sports at
several parks. A second rink at Valley Place Park will allow users the opportunity for pickup
games while the first rink is used for organized practice or games. It will also increase the
efficiency of staffing the warming house. The hockey rink at Bassett Creek Park was recently
removed in anticipation of the construction of the second rink at Valley Place Park.
Operational Impact / Other - staff, supplies or contractual:
Parks staff will do the site work and the hockey boards/enclosure installation will be
contracted out.
List any item to be replaced by this purchase, explain how it will be disposed of:
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
10
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Valley Place Park Hockey Lights
Department: Parks
Estimated Cost: $50,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Replace the existing flood lights with new poles and fixtures.
Justification:
The lights will be repositioned so they best illuminate the existing and a second, future
hockey rink. When the existing rink was built in 2010, it was relocated approximately 20 feet
west of the old rink. Because of that and the eventual construction of a second rink, the lights
need to be relocated to illuminate both rinks. One of the existing light poles is in the play
area of the softball field to the east of the hockey rink, creating a safety risk to the softball
players. The existing light fixtures are obsolete and are not worth re -installing.
Operational Impact / Other - staff, supplies or contractual:
Work will be contracted.
List any item to be replaced by this purchase, explain how it will be disposed of:
Existing lights will be recycled and poles disposed of.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Permanent Hockey Rink — Twin Oaks Park
Department: Parks
Estimated Cost: 45,000
Funding Source: PIR
Year to be Purchased: 2013
Description: Remove the temporary hockey rink and install a permanent hockey rink at
Twin Oaks Park, next to the warming house, consistent with the Park and Recreation
Commission's Long -Range Park Plan.
Justification: This permanent hockey rink is part of the Comprehensive Plan for the parks to
centralize winter sports at several parks. There is already a staffed warming house at Twin
Oaks Park. The old temporary rink boards are in need of repair or replacement.
Operational Impact / Other - staff, supplies or contractual: Parks staff will do the site
work and the hockey boards/enclosure installation will be contracted out.
List any item to be replaced by this purchase, explain how it will be disposed of: The old
boards will be removed by Parks staff and disposed of.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
1z
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Replace Welcome Hockey Rink
Department: Parks
Estimated Cost: $50,000
Funding Source: PIR
Year to be Purchased: 2013
Description:
Replace existing hockey rink located at Welcome Park.
Justification:
The existing rink at Welcome Park is showing its age and requires more maintenance every
year. It is not uncommon to have boards fall off midseason, creating hazardous conditions for
users. The new rink will have an improved design, lowering the maintenance needs and
provide a improved recreational experience for the customers.
Operational Impact / Other - staff, supplies or contractual:
Parks staff will do the site work, steel & lumber components purchased, and staff will
assemble and install the new rink.
List any item to be replaced by this purchase, explain how it will be disposed of:
The old rink will either be donated to another municipality or disposed of.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
13
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Replace #111 —1997 Ford F250
Department: Parks
Estimated Cost: 50,000
Funding Source: PIR
Year to be Purchased: 2012
Description:
Replace unit #111, a 1997 Ford F250 equipped with utility boxes and power inverter, with a
similarly equipped unit.
Justification:
This truck is equipped so employees can perform a variety of maintenance tasks in the field.
While used all year, during the summer months its primary use is the maintenance of
playground equipment. The utility boxes are rusting out so the equipment stored there
frequently gets wet and eventually rusty. With a few modifications or additions to the basic
design, a new unit would function in the same capacity.
Operational Impact / Other - staff, supplies or contractual:
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing truck would be auctioned.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
14
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Replace #114 — 1984 Kubota Tractor
Department: Parks
Estimated Cost: 20,000
Funding Source: PIR
Year to be Purchased: 2013
Description:
Replace unit # 114, a 1984 Kubota tractor, with a similar unit.
Justification:
This Kubota tractor is used every summer to groom and re -grade ballfields. It has held up
well over the years but in 2013 it will nearly 30 years old. It is time to replace it.
Operational Impact / Other - staff, supplies or contractual:
The new tractor will require less maintenance and be more dependable. The new tractor will
be purchased directly from a vendor.
List any item to be replaced by this purchase, explain how it will be disposed of:
The old unit will be auctioned.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
15
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Replace Unit #103 — 2000 GMC 1 Ton Pickup & Plow
Department: Parks
Estimated Cost: $55,000
Funding Source: PIR
Year to be Purchased: 2013
Description:
Replace unit # 103, a 2000 GMC one ton pickup truck and snow plow.
Justification:
103 will be 12 years old in 2012 and is due for replacement. This truck is used throughout
the year including snow plowing during the winter months.
Operational Impact / Other - staff, supplies or contractual:
The new vehicle will be more dependable and reduce the required maintenance help to keep
the operations of the department efficient and ready for weather emergencies.
List any item to be replaced by this purchase, explain how it will be disposed of:
The old unit and plow will be traded or sold at a public auction.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
15
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Replace Unit #104 — 2000 GMC 3/4 Ton Pickup
Department: Parks
Estimated Cost: $40,000
Funding Source: PIR
Year to be Purchased: 2013
Description:
Replace unit # 104, a 2000 GMC three quarter pickup truck with a similar unit.
Justification:
104 will be 12 years old in 2012 and will have approximately 70,000 miles. It is due for
replacement. This truck is used throughout the year by the Park Superintendent.
Operational Impact / Other - staff, supplies or contractual:
The new vehicle will be more dependable and reduce the required maintenance help to keep
the operations of the department efficient and provide better fuel economy.
List any item to be replaced by this purchase, explain how it will be disposed of:
The old unit will be traded or sold at a public auction.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
17
ill Prajec[ Descripiloat
FORESTRY
5800 Boulevard Tree Planting
5803 Tree planting by Grant $25,000 carry forward to 2011
5804 Tree Soade
Forestry truck #44 - 1998 Dodge
FORESTRY
PIR Fund (Fund 405)
Multi -Year Capital Improvement Plan
2012 Requested Budget
Additional
Adopted Amended Proposed YTD As Of.
2011 2011 07/31/11
27.000. 27.000 27.000 4i3
61 61
2012 2013 2014 2015 2016
28,000 2827,000 28,000 28,000
3
G:\Char1ie\Budget\2012 BudgeACapital hWrova ts\PIR 2012 Budget.xlsRequest 12 Ver 4 9VI4a41+ 7.Is FM
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Boulevard Tree Planting
Department: Forestry
Estimated Cost: $139,000.00 over 5 years
Funding Source: PIR
Year to be Purchased: 2012-2016
Description: The PIR tree planting fund has enabled the City of Crystal to make a modest
yet significant effort to restore the community tree canopy. Mostly along
street rights -of -way, the plantings are targeted at a specific neighborhood(s),
creating/f nihering a sense -of -place.
2012: $27,000.00
2013-2016: $28,000.00 // year
Justification: Not only have devastating diseases claimed many of our trees, the emerald ash
borer now threatens 15% of our remaining inventory. Our planting efforts over the past
decade have heightened citizen environmental awareness (as evidenced by the large increase
in "thank you" calls during planting season (and a reduction in complaints).
Trees benefit Crystal through cooling (summer), stormwater management, erosion control,
enhanced health and well-being of citizens, and increased property values.
Operational Impact / Other - staff, supplies or contractual: Many forestry job duties
work well with interdepartmental cooperation and teamwork.
List any item to be replaced by this purchase, explain how it will be disposed of:
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Tree Inventory Replacement Equipment
Department: Forestry
Estimated Cost: $4,000.00
Funding Source: PIR
Year to be Purchased: 2012
Description: Replacement of tree in,
Justification: The tree inventory tracking equipment is approximately 10 years old, has
outdated interfaces, and has ongoing maintenance problems. It is in need of replacement with
an updated model.
Operational Impact / Other - staff, supplies or contractual.
Accurate records of the City's tree inventory are critical to the efficient management of the
public trees.
List any item to be replaced by this purchase, explain how it will be disposed of:
Recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: Replace Forestry Pick-up Truck
Department: Forestry
Estimated Cost: $22,000.00
Funding Source: PIR
Year to be Purchased: 2013
Description: Replacement of Unit #44, 1998 Dodge picku
Justification: In 2013 Unit #44 will be 15 years old and will have live out its useful life.
Operational Impact / Other - staff, supplies or contractual.
List any item to be replaced by this purchase, explain how it will be disposed of:
Sold at auction.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements .
PIR Fund (Fund 405)
Multi -Year Capital Improvement Plan
2012 Requested Budget
Additional
Adopted Amended Proposed YTD As Of.
2011 2011 01 cy 07/31/11 2012 2013 2014 2015 2016
SWIMMING POOL7WATERSLIDE
54] 5 Pool - replace louvers and frames 20,000 20,000 0
4,000
20,000
5401 Lounge Seating 4,0W
Replace umbrella in zero -depth pool
Replace m _ r _ _
Re lace shower fixtures &shower heads
Replace Sand In Sand Filters
T
Chemical feed equipment controllers 3
6AW
5413 2,500 2.5w 2,5411
5415 2,006 2AW 3,C44 2 DDD 2,000 2,000
5406
5413
7 Oco
3,5003.5w 3,500
ecuri camera in concessions area540480000
T
100,000
11ater slide elcoat &renovation
5416 Water Walk cargo net 7,000
5416 Splash Pad
Extend Entryway 84,150
66,000EnayDecorativeStructures/Panets _ _
Replace building hot water heater
Renovate/Mamtain Spray Features
Umbrella and/or Fabric re lacement progwn
1
TOTAL SWQvgvIING POOL/WATERSLIDE 24,500 24,500 14,500 11 19,500 85,5DD 14,500 270,150 28,000
GAChariie\Budget\2012 BudgeACapital Improvemeats\PIR 2012 Budget.xlsRequest 12 Ver 4 9+I oe2-01 11.19 PM
CAPITAL IMPROVEMENT REQUEST
2012-2016
PROJECT NAME: Replace Shower Fixtures/Showerheads
DEPARTMENT: Pool
ESTIMATED COST: $2,000
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2012 and 2013
DESCRIPTION:
Replace worn showerheads/fixtures
JUSTIFICATION:
Due to heavy use, a certain number of showerheads/fixtures need periodic replacement.
2012 is the 2"
d year and 2013 is the 3Td year of a 3 year program. These were not
redone when the pool was redesigned.
OPERATIONAL IMPACT/OTHER:
Showers need to be kept in working order
items required.
staff, supplies or contractual:
Work is done in house. No additional budget
List any item to be replaced by this purchase, explain how it will be disposed of -
Non -working apparatus will be trashed.
L
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT REQUEST
2012-2016
PROJECT NAME: Replace sand in sand filters
DEPARTMENT: Pool
ESTIMATED COST: $7,000
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2012
DESCRIPTION:
Replace sand in sand filters
JUSTIFICATION:
Maintenance for the sand filters suggests replacement of the sand in the filters every 5
7 years to ensure proper function of the equipment
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
The filters need to be kept in proper working order. No other budget impact.
List any item to be replaced by this purchase, explain how it will be disposed of:
Old sand to be removed and disposed.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT REQUEST
2012-2016
PROJECT NAME: Chemical Feed Controllers
DEPARTMENT: Pool
ESTIMATED COST: $3500
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2012 and 2013
DESCRIPTION:
Replacement of the 3 chemical feed controllers (1 per year for 3 years)
JUSTIFICATION:
Average life of these units is 5 — 7 years so we would start replacement in 2012. This
replacement program keeps us current on technology_
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
The chemical feed controllers need to be kept in proper working order. No other budget i
impact.
List any item to be replaced by this purchase, explain how it will be disposed of:
Old controllers to be removed and disposed.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT REQUEST
2012-2016
PROJECT NAME: Security Camera — Pool Concessions
DEPARTMENT: Pool
ESTIMATED COST: $7,000
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2012
DESCRIPTION:
Add additional security camera for concessions area
JUSTIFICATION
In 2011, the Pool added 4 vending machines to the concession area. There is also a
change machine attached to the vending machines. We will use the cameras to monitor
the area from the bath house when the night watch is on duty. When we do not have
some working we can use this to identify anyone trying to break into the machines.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual
While our staff is on duty, our staff can monitor the vending machines along with our
other cameras of the pool. The surveillance cameras can also abate theft from outsiders.
Possible repair/maintenance in general fund of pool budget
List any item to be replaced by this purchase, explain how it will be disposed of:
None
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT REQUEST
2012-2016
PROJECT NAME: Waterslide Gel Coat
DEPARTMENT: Pool
ESTIMATED COST: $80,000
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2013
DESCRIPTION:
Renovate waterslide by inspection of seams, repair work if needed and gel coating the
slide
JUSTIFICATION:
The waterslide is over 20 years old and has been gel coated only once. The slide
needs to be properly maintained to ensure safe operation and use.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
This will keep the waterslide in working condition for many more years.
List any item to be replaced by this purchase, explain how it will be disposed of:
None
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
HU Proiect Descriution
PIR Fund (Fund 405)
Multi -Year Capital Improvement Plan
2012 Requested Budget
Additional
Adopted Amended Proposed YTD As Of.
2011 2011 C6egn es 07/31/11 2012 2013 2014 2015 2016
COMMUNITY CEhUER
Padded Chairs5603 3,000 2,923 3,500
35U9 Replace floor scrubber
15,000
10,700 10,693
5616 Ground lights 15,000 1 15,000
633_ Replace Covering On Gyrn Walls 30,000 30,000 a 10,000
Re ' of G Wall - raise wall 9,000
5623 Misc. Repai a lace - Game Room Tile Floor 5,000 5,000 5,000 L35607
5622
5614
Rectangular tables & table carts 00
MN Room pool table recover 1 OW
Replace Card Tables
Replacement Program for Outside Doors
Purchase Kia-Vac forrestroom cleaning
2,000 2,000 2,000
10 000
5600 3,500
5600
5616
5623
5606
Automatic door for handicap access to MN Room 2,500
Replace emergengy lightinwith LED fixtures 2,500 Replace
Activity Room counter LGp Folding
Chairs Washer/
dryer Re
lace screen in gym _ _ Replaceicemaker _ _
Game Room lighting _
Misc. Furnishings - Stage
Curtain Replacement 2,000 5618
5600 6,
00
4DDD
5600 8.
5W 5,
000 5616 5601
5615 7.
500--
Misc.
Re
air/Re
lace - Rolldown Doors (Kitchen & Office) 5,000 5618 Replace refrigerator Replace
hand kers in
all restrooms Resurface Gym Floor Replacement
pro for TV'
s/DVD players _ Replace carpet in Da
Care Room 4,000 5623 6,
500 5617
Do 2t TOTAL
COMMUNITY CENTER
52,
000 52,000 44,700 13,616 34,500 13,000 , 17,000 20,500 t 46,000 TOTAL EXPENDITURES 1 982,
860 1,000,140 988,979 500 45 991,600 1,412,500 1094,100 1,114,650 804,500 G:\Chu1ie\Budget\2012
Budget\Capital ImprovementsTIR 2012 Budga.xlsRequest 12 Va 4
CAPITAL IMPROVEMENT REQUEST
2012-2016
PROJECT NAME: Replace Covering on Gym Walls
DEPARTMENT: Community Center
ESTIMATED COST: $10,000
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2012
DESCRIPTION:
i
Replace the movable Hufcor wall covering on the lower 8'section.
JUSTIFICATION:
The movable Hufcor wall is over 20 years old. Over the last 20 years, the wall
covering has incurred many cuts and un-cleanable scuff marks in the vinyl surface.
The new covering is an INPRO high pressure plastic covering will not tear like the
vinyl and is very easy to clean. This is a lower cost method to recover these walls than
was originally budgeted.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
This plastic covering will improve the visual esthetics of the wall. It will also be much
easier to clean and maintain. No additional cleaning products will be needed.
I
List any item to be replaced by this purchase, explain how it will be disposed of:
None
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT REQUEST
2012-2016
PROJECT NAME: Rectangle Tables and Table Cart
DEPARTMENT: Community Center
ESTIMATED COST: $3,000
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2012
DESCRIPTION:
These rectangle tables will be used for rental groups and City functions in the
gymnasium and meeting rooms at the Community Center.
JUSTIFICATION:
We currently have 30 rectangle tables in use for our gymnasium. These tables are
between some of these tables at almost 10 years old and they need replacing because
of the wear on the tops of the tables and some are becoming unsafe to use.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
These tables will be used for large rental groups that request to use more than the 25
tables that we are able to provide at this time, where they previously had to rent them on
their own. No other expenses needed
List any item to be replaced by this purchase, explain how it will be disposed of:
Bad tables will be trashed
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT REQUEST
2012-2016
PROJECT NAME: Recover MN Room Pool table
DEPARTMENT: Community Center
ESTIMATED COST: $1,000
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2012
DESCRIPTION:
Recover 1 pool table in the MN Room for the Seniors
JUSTIFICATION:
This pool table is over 6 years old and needs recovering to make it more playable. The
table is used daily and is a big attraction for the men in the group
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
Both pool tables are heavily used — the other was recovered in 2009 using donations from
the pool players.
List any item to be replaced by this purchase, explain how it will be disposed of:
Old fabric to be trashed
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT REQUEST
2012-2016
PROJECT NAME: Outside Door Replacement
DEPARTMENT: Community Center
ESTIMATED COST: $10,000
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2012
DESCRIPTION:
Replacement and repair of gym exit doors and frames.
JUSTIFICATION:
Some of the exit doors are rusting out around the base of the door and frame. There are
a couple doors that the hinges and center post have been removed so many times it is
damaged to the point that the door will not latch on its own. You must pull the door
with force to get it to latch. These doors will be replaced with a double door that will
not have a center post.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
Having these doors and frames replaced will keep our premier exits secured and
functional at all times. The double door (without a center post) will allow larger items to
be brought into our gyms through this door.
No other budget impact.
List any item to be replaced by this purchase, explain how it will be disposed of:
None
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT REQUEST
2012-2016
PROJECT NAME: KaiVac cleaning system
DEPARTMENT: Community Center
ESTIMATED COST: $3,500
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2012
Description:
No -Touch cleaning system for cleaning bathroom, walls,
Justification:
Saves custodians time and a deep cleaning will minimize replacement/repair work as
well as provide a more sanitary facility.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
Tool will be used daily by custodian. Supplies are included in the general fund budget.
List any item to be replaced by this purchase, explain how it will be disposed of:
None
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
It
CAPITAL IMPROVEMENT REQUEST
2012-2016
PROJECT NAME: Automatic Door — Handicap Access to MN Room
DEPARTMENT: Community Center
ESTIMATED COST: $2,500
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2012
DESCRIPTION:
Install handicap door opener on entrance doors to our MN room.
JUSTIFICATION:
The MN room is the area that our Crystal Friendship Center is housed. The Crystal
Friendship Center serves 55+ populations for card tournaments, speakers, etc. We
currently have a handicap door opener on our main entrances but not on our MN room
entrance doors.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
one
List any item to be replaced by this purchase, explain how it will be disposed of:
None
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT REQUEST
2012-2016
PROJECT NAME: Replacement of Exit Lights with LED fixtures
DEPARTMENT: Community Center
ESTIMATED COST: $2,500
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2012
DESCRIPTION:
Replacement of emergency exit lights with LED fixtures
JUSTIFICATION:
We have 16 emergency exit lights in the building. Of these 16, 2 fixtures have gone
bad over the last 2 years.. Because the building is over 20 years old these fixtures are
going to start to fail. By doing them all at once we will save the cost of installation if
we do it all at once.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
The longer life of LED bulbs means they require less frequent changing, reducing their
maintenance costs. The LED bulbs also use less energy, so you save on energy costs and
it is more environmentally friendly. Bulbs will not be needed to be added to the budget
for a long time.
List any item to be replaced by this purchase, explain how it will be disposed of:
Old lights will be properly disposed
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT REQUEST
2012-2016
PROJECT NAME: Replace countertop — Activity Room
DEPARTMENT: Community Center
ESTIMATED COST: $2,000
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2012
DESCRIPTION:
Replace the counter top above the cabinets in the Activity room (meeting room)
project has been pushed back from 2008.
IV JUSTIFICATION:
This
counter top is in rough shape having stains from red drinks, and ware over 17 years
the community center is open. The counter is a light color and I would suggest buying
a darker color countertop that will hide stains and marks better. OPERATIONAL
IMPACT/OTHER: staff, supplies or contractual: The
esthetic value of the room will provide renters a positive experience so they return for
future visits. No budget impact. List
any item to be replaced by this purchase, explain how it will be disposed of: Old
countertop to be trashed For
equipment, the description should specify if it is a new item or replaces an existing item.
You should cover how the item fits into the replacement schedule for equipment. For
construction projects, the description should specify if it is a new item or replaces an existing
item and if the work will be done by city staff or contracted out. You should cover
how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT REQUEST
2012-2016
PROJECT NAME: Folding Chairs
DEPARTMENT: Community Center
ESTIMATED COST: $3,000
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2013
DESCRIPTION:
These folding chairs will be used for rental groups and City functions in the
gymnasium and meeting rooms at the Community Center.
JUSTIFICATION:
We currently have 300 chairs for use for our gymnasium. The main use of the chairs
would be for our large wedding group that have up to 400 people. Since we only have
300 chairs, groups are required to bring in 100 chairs for there events. The goal is to
add 40-50 chairs every couple years until we have 400 chairs.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
Weddings are very time intensive events. If we can provide all the chairs they will have
one less thing for them to plan, thus they may be more likely to use our facility. It will
also be more efficient for our staff to setup our own chairs. If we have the chairs on site,
we have more flexibility as to when we set them up, thus maximizing our time.
No other budget impact
List any item to be replaced by this purchase, explain how it will be disposed of:
Bad chairs will be trashed
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT REQUEST
2012-2016
PROJECT NAME: Appliance; Washer/Dryer
DEPARTMENT: Community Center
ESTIMATED COST: $6,000
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2013
DESCRIPTION:
Install a new washer & dryer; including venting, water supply, and drainage.
JUSTIFICATION:
For cleaning the floors and bathrooms we use dry/wet mops and paper towels. With
each of these, we use them until they are dirty and than throw them away. With a
washer/dryer we will be able to wash the wet/dry mops and reuse them a number of
times. We can also use cloth towels for cleaning windows and walls and wash them as
well.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
By being able to reuse the mops and towels we will save money by not having to
purchase equipment as often. We also can cut down on our paper supplies and that is
more environmentally friendly. Any budget additions would be in cleaning supplies for
detergent — this may be a wash with the less use of paper supplies and possibly a savings.
List any item to be replaced by this purchase, explain how it will be disposed of:
None
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT REQUEST
2012-2016
PROJECT NAME: Replace/Repair(?) overhead screen in Gym
DEPARTMENT: Community Center
ESTIMATED COST: $4,000
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2013
DESCRIPTION:
Replace/ repair overhead screen in gym 1.
JUSTIFICATION:
The overhead screen in gym 1 is the original to the building (built over 20 years ago).
This is a very large screen (about 18 feet wide). There are some tears in the screen
near the bottom corners of the screen. Depending on the dept of the tears and where
they are we may be able to find a theatre company that can do a stitch to the screen. If
not, we will have to replace it.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
The overhead screen is a useful visual resource for groups using the gym for
presentations, weddings slideshows, etc. Amount may be less if it can be repaired. No
other budget impact.
List any item to be replaced by this purchase, explain how it will be disposed of:
Old Screen (if replaced) will be trashed
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
W
BU Car Proiect Description
Police Equipment Revolving Fund (Fund 235)
Multi -Year Capital Improvement Plan
2012 Requested Budget
Y.T.D.
Adopted Ameneded As Of
2011 2011 07/31/11 2012 2013 2014 2015 2016
3501 200 12011 Ford Crown Victoria Patrol/traffic 34,000 34,000 22,359 38,000
3502 201 12008 Ford Crown Victoria Patrol 35,000 38,000
3503 202 12011 Ford Crown Victoria Patrol 34,000 34,000 23,082 37,000
3504 203 12010 Ford Crown Victoria Patrol 331 36,000 38,000
3505 204 12010 Ford Crown Victoria Patrol 36,000 38,000
3506 205 12007 Chevy Impala, black Investigations 25,000
3507 206 12007 Chevy Impala, blue Inves qiations 1
25,000
3508
3509
207 2005 Dodge Caravan Investigations 25,000
38,0002082010FordCrownVictoria ($9,890 carryover) Patrol 9,890. 9,8901 5,513 1 36,000
3510 209 2008 Chevy Impala, silver Chief 25,000
3511 210 2009 Ford F150 4x4 C.S.O. 37,000 38,000
3512 211 2011 Ford Crown Victoria Patrol 34,000 34,000 23,082 37,000
3513 212 2009 Chevy Impala, brown unmarked Deputy Chief
3514 213 2007 Ford Crown Victoria Reserves 3,000 3,000 7,150
3515 214 f 2010 Ford Crown Victoria Patrol Lieutenant 1,535
3516 j 215 t2009 Ford Expedition Patrol Supervisors 1 38,000
1,948IDC-30 printer
Computer Aided Dispatch / Records Management System
1,8bb 1,8003530
3533 0 0
LO,000
12,402 12,402 12,402 12,402
3535 Mobile radios ($5,000 each) 10,000
1 Z,OUO
15,000 15,000 15,000 15,000 15,000
3536 Mobile Data Computers / In -Car Equipment IZOOO
3537 Mobile Radar/Lidar Replacement 10,400 8,600
3538 In squad digital video(3 year replacement cycle) 12,0001 12,000 6,000
3539 Replace L3 digital video server 12,000 12,000 16,645
3540 Defibrillator Units 7,000 11500135451Handgun / rifle replacement
3546 Portable radios ($2,800 each) 8,400 8,400 18,500 11,100, 18,500 14,800 14,800
3547 Tactical vests 4,800
5347 Bullet-proof vests _ 10,000 10,000 20,OOD
169,090 169,090 101,64511147,7021 171,5021 180,3021 215,802
10,000
199,300
GAChar1ie\Budget\2012 Budget\Capital Improvements\Police Eq Rev 2012 Budget.xls 2012 Requested (1) 8/161201 1 329 PM
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: 2012 Police (Patrol car replacement) 001
Department: POLICE
Estimated Cost: 35,000
Funding Source: PERF
Year to be Purchased: 2012
Description:
Replace 2008 Ford Crown Victoria #201 (marked patrol car)
Justification:
This vehicle has experienced heavy use and will have approximately 80,000 miles when it is
replaced. We anticipate that it will be in need of replacement during 2012 in accordance with
our replacement schedule.
Operational Impact / Other - staff, supplies or contractual:
The vehicle will be purchased under the state contract.
List any item to be replaced by this purchase, explain how it will be disposed of:
The vehicle will be sold at the Hennepin County auction and the current in squad equipment
will be installed in the new vehicle.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is anew item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: 2013 Police (Patrol car replacement) 001
Department: POLICE
Estimated Cost: 36,000
Funding Source: PERF
Year to be Purchased: 2013
Description:
Replace 2010 Ford Crown Victoria #203 (marked patrol car)
Justification:
We anticipate that this vehicle will have approximately 80,000 miles when it is replaced. It
should be in need of replacement during 2013 in accordance with our replacement schedule.
Operational Impact / Other - staff, supplies or contractual:
The vehicle will be purchased under the state contract.
List any item to be replaced by this purchase, explain how it will be disposed of:
The vehicle will be sold at the Hennepin County auction and the majority of the current in
squad equipment will be installed in the new vehicle.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: 2013 Police (Patrol car replacement) 002
Department: POLICE
Estimated Cost: 36,000
Funding Source: PERF
Year to be Purchased: 2013
Description:
Replace 2010 Ford Crown Victoria #204 (marked patrol car)
Justification:
We anticipate that this vehicle will have approximately 80,000 miles when it is replaced. It
should be in need of replacement during 2013 in accordance with our replacement schedule.
Operational Impact / Other - staff, supplies or contractual:
The vehicle will be purchased under the state contract.
List any item to be replaced by this purchase, explain how it will be disposed of:
The vehicle will be sold at the Hennepin County auction and the majority of the current in
squad equipment will be installed in the new vehicle.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is anew item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: 2012 Police (Unmarked car replacement) 002
Department: POLICE
Estimated Cost: 25,000
Funding Source: PERF
Year to be Purchased: 2012
Description:
Replace 2005 Dodge Caravan #207 (unmarked car)
Justification:
This vehicle currently has over 85,000 miles and has been experiencing frequent mechanical
problems over the past several months. We plan to replace it in early 2012 in accordance
with our replacement schedule.
Operational Impact / Other - staff, supplies or contractual:
The vehicle will be purchased under the state contract.
List any item to be replaced by this purchase, explain how it will be disposed of:
The vehicle will be sold at the Hennepin County auction and the current radio equipment will
be installed in the new vehicle.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: 2013 Police (Patrol car replacement) 003
Department: POLICE
Estimated Cost: 36,000
Funding Source: PERF
Year to be Purchased: 2013
Description:
Replace 2010 Ford Crown Victoria #208 (marked
Justification:
We anticipate that this vehicle will have approximately 80,000 miles when it is replaced. It
should be in need of replacement during 2013 in accordance with our replacement schedule.
Operational Impact / Other - staff, supplies or contractual:
The vehicle will be purchased under the state contract.
List any item to be replaced by this purchase, explain how it will be disposed of:
The vehicle will be sold at the Hennepin County auction and the majority of the current in
squad equipment will be installed in the new vehicle.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: 2013 Police (Unmarked car replacement) 004
Department: POLICE
Estimated Cost: 25,000
Funding Source: PERF
Year to be Purchased: 2013
Description:
Replace 2008 Chevrolet Impala #209 (unm
Justification:
We anticipate that this vehicle will have over 90,000 miles at the time of replacement. We
plan to replace it in early 2013 in accordance with our replacement schedule.
Operational Impact / Other - staff, supplies or contractual:
The vehicle will be purchased under the state contract.
List any item to be replaced by this purchase, explain how it will be disposed of:
The vehicle will be sold at the Hennepin County auction and the current radio equipment will
be installed in the new vehicle.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: 2012 Police (CSO truck replacement) 003
Department: POLICE
Estimated Cost: 37,000
Funding Source: PERF
Year to be Purchased: 2012
Description:
Replace 2009 Ford F150 4X4 #210 (marked Community Service Officer truck)
Justification:
This vehicle has experienced heavy use and will have well over 100,000 miles when it is
replaced. We anticipate that it will be in need of replacement in 2012 in accordance with our
replacement schedule.
Operational Impact / Other - staff, supplies or contractual:
The vehicle will be purchased under the state contract.
List any item to be replaced by this purchase, explain how it will be disposed of:
The retired vehicle will be sold at the Hennepin County auction and the current in vehicle
equipment will be installed in the new vehicle.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: 2012 Police (Records Management System) 004
Department: POLICE
Estimated Cost: 12,402
Funding Source: PERF
Year to be Purchased: 2012
Description:
LOGIS is in the process of replacing the police records management system.
Justification:
It is necessary for us to maintain our connection to the LOGIS records management system
and the above expenditure denotes our portion of the overall project over the next four years.
Operational Impact / Other - staff, supplies or contractual:
A new records management system would improve efficiency within the police department
by reducing staff data entry time and improving data search capabilities.
List any item to be replaced by this purchase, explain how it will be disposed of:
Not applicable.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: 2013 Police (Records Management System) 005
Department: POLICE
Estimated Cost: 12,402
Funding Source: PERF
Year to be Purchased: 2013
Description:
LOGIS is in the process of replacing the police records management system.
Justification:
It is necessary for us to maintain our connection to the LOGIS records management system
and the above expenditure denotes our portion of the overall project over the next three years.
Operational Impact / Other - staff, supplies or contractual:
A new records management system would improve efficiency within the police department
by reducing staff data entry time and improving data search capabilities.
List any item to be replaced by this purchase, explain how it will be disposed of:
Not applicable.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment_
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: 2012 Police (Mobile radio replacement) 005
Department: POLICE
Estimated Cost: 15,000
Funding Source: PERF
Year to be Purchased: 2012
Description:
Replace three mobile radios.
Justification:
We have been informed by Hennepin Radio that our current 800 mhz mobile radios have
reached the normal life expectancy in 2011.
Operational Impact / Other - staff, supplies or contractual:
The desire would be to replace the mobile radios as we build new vehicles over the next
several years.
List any item to be replaced by this purchase, explain how it will be disposed of:
We would follow the disposal procedures outlined by Hennepin Radio at the time of
replacement.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: 2013 Police (Mobile radio replacement) 006
Department: POLICE
Estimated Cost: 15,000
Funding Source: PERF
Year to be Purchased: 2013
Description:
Replace three mobile radios.
Justification:
We have been informed by Hennepin Radio that our current 800 mhz mobile radios have
reached the normal life expectancy in 2011.
Operational Impact / Other - staff, supplies or contractual:
The desire would be to replace the mobile radios as we build new vehicles over the next
several years.
List any item to be replaced by this purchase, explain how it will be disposed of:
We would follow the disposal procedures outlined by Hennepin Radio at the time of
replacement.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
W
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: 2012 Police (Portable radio replacement) 006
Department: POLICE
Estimated Cost: 18,500
Funding Source: PERF
Year to be Purchased: 2012
Description:
Replace six portable radios.
Justification:
We have been informed by Hennepin Radio that our current 800 mhz portable radios have
reached the normal life expectancy in 2011.
Operational Impact / Other - staff, supplies or contractual:
It is necessary to replace all portable radios over the next several years.
List any item to be replaced by this purchase, explain how it will be disposed of:
We would follow the disposal procedures outlined by Hennepin Radio at the time of
replacement.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is anew item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: 2013 Police (Portable radio replacement) 007
Department: POLICE
Estimated Cost: 11,100
Funding Source: PERF
Year to be Purchased: 2013
Description:
Replace four portable radios.
Justification:
We have been informed by Hennepin Radio that our current 800 mhz portable radios have
reached the normal life expectancy in 2011.
Operational Impact / Other - staff, supplies or contractual:
It is necessary to replace all portable radios over the next several years.
List any item to be replaced by this purchase, explain how it will be disposed of:
We would follow the disposal procedures outlined by Hennepin Radio at the time of
replacement.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
14
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2012 — 2016
Project Name: 2012 Police (Tactical vest replacement) 007
Department: POLICE
Estimated Cost: 4,800
Funding Source: PERF
Year to be Purchased: 2012
Description:
Replace the tactical bulletproof vests of four SWAT team members.
Justification:
The tactical bulletproof vests of our SWAT team members are over ten years old and are in
need of replace due to age. A typical bulletproof vest is rated for five years of service.
Operational Impact / Other - staff, supplies or contractual:
The tactical vest replacement was built into the equipment replacement plan. There should be
no operational impact.
List any item to be replaced by this purchase, explain how it will be disposed of:
The four tactical bulletproof vests will be donated to the military for their use.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
MemorandumCoftill
DATE: August 18, 2011
TO: Mayor and City Council
tp"'
FROM: Anne Norris, City Manager
Charles Hansen, Finance Director
SUBJECT: General Fund Budget Follow-up Discussions
Background:
The City Council met and discussed the General Fund operating budget on August 11tn.
Several questions were raised and information regarding them is included here. We
also discovered one error in the draft budget and the correction is also included here.
These questions and the correction are as follows:
What would the savings be if the City Council received electronic agenda
packets on lap top computers instead receiving paper copies?
Why does the City have 126 computers for about 100 employees?
How many housing registrations, POS applications & rental licenses have
occurred.
Could the Police Department charge a fee for issuing permits to purchase guns?
Correction to the amount that the utility funds reimburse the General Fund for
staff time spent for the benefit of the utility funds.
What changes would be needed to make the city portion of the tax levy decrease
instead of increasing by $4,200?
Discussion:
Electronic Agenda Packets. Janet Lewis investigated this question prior to her
departure. We have the results of her study but lack some of the detail that went
into it. We currently make 10 complete paper copies of the packet for each
meeting, 7 for the council, 1 city attorney, 1 public copy and 1 for the permanent
record. Staff has access to an electronic copy of the agenda and they print out
those sections of the packet that pertain to their responsibilities. Estimates are
based on 24 council meetings per year.
Agenda packets vary in size, so the estimate is based on an average size
packet. Costs included are paper, copy machine charges, assembly time and
delivery costs. It is estimated that replacing paper copies of the agenda packet
with electronic packets for the City Council would save $2,000 per year.
The city owns and maintains about 126 computers. There are about 100 non -
temporary employees. Not all of these employees sit at a desk, but the ones
that do have a desk usually have a computer. There are many other instances
where a computer is needed to run a function or application even though no
employee sits there or is even present. The attachment A lists computers and
there uses.
Attachment B lists housing related activity.
State law does not allow cities to charge a fee for issuing permits to purchase
guns.
Many employees spend most or all of their time working for the City's utilities
water, sewer, storm drainage, street lights & recycling). Wages and benefits of
these employees are charged directly to the utility funds. Many other employees
spend only a part of their time doing work that benefits the utilities. Wages and
benefits of these employees are charged to the General Fund. The utility funds
reimburse the General Fund for a portion of these employees' wages and
benefits through what is shown in the General Fund revenues as the Admin.
Services Provided lines. The actual reimbursement is determined by a
spreadsheet that applies a percentage to these employees' wages and benefits.
After the last set of personnel, wage and benefit changes, this spreadsheet
wasn't updated. This oversight was discovered while working on the utility
budgets for next week's meeting. Correcting it reduces the reimbursement to the
General Fund by $10,031.
The draft budget presented last week included tax levy with the City (not EDA)
portion of the levy increasing by $4,200 or five one hundredths of one percent.
There was a concern that any percentage increase, no matter how small, will
look bad to the citizens in a difficult year like this. We pulled out one of the
sample Proposed Property Tax Notices (attachment C) from last year. If the
same format is followed this year, percentage increases or decreases do not
show on the Proposed Property Tax Notices.
Possible Changes to Draft Budget:
The City Council may want to consider some or all of the following changes:
Correct the Administrative Services Provided, reduces General Fund revenues
by $10,031.
When we began the budget we assumed that gasoline prices would be 40%
higher in 2012 than the average actual prices the City paid in 2010. That
seemed prudent at the time but looks excessive now. The assumption could be
reduced to a 30% increase over 2010 prices. This will save $13,550.
i Reduce the City Council Contingency Account from $40,135 to $39,000.
The three changes above net out to a savings of $4,654. The tax levy could be
reduced by this amount which will result in the 2012 City tax levy being $454 less
than the 2011 City tax levy.
Alternatively, the City Council could make the first two changes, but keep the tax levy
where it is. This would leave a net savings of $3,519 which could be added to the
Council Contingency account.
The table below shows how the total property tax levy calculates out to match the
current draft of the 2011 budget.
Property Taxes 2011 2012 Change Percent
General Fund 8,453,983 8,453,983 0 0.00%
Pool Bonds 207,400 211,600 4,200 2.02%
Henn Cty Rd 81 Bonds 534,565 534,565 0 0.00%
Total General & Debt Service 9,195,948 9,200,148 4,200 0,05%
Economic Development Auth. 274,000 270,000 4,000 1.46%
Total All Property Tax Levies 9.469.948 9AM 148 j200 0.00%
The table below shows how the total property tax levy calculates if the four changes
listed above are made to reduce the General Fund tax levy by $4,654.
Property Taxes 2011 2012 Chang Percent
General Fund 8,453,983 8,449,329 4,654 0.05%
Pool Bonds 207,400 211,600 4,200 2.05%
Henn Cty Rd 81 Bonds 534,565 534.565 0 0.00%
Total General & Debt Service 9,195,948 9,195,494 454 0.00%
Economic Development Auth. 274,000 270,000 4,000 1.46%
Total All Property Tax Levies 9,469,948 9,465,494 4.454 0.05°l0
Conclusion:
The City Council should continue its discussion of the budget and give staff direction.
Attachment A
City Computers -137
Administration Police
1 Anne 34 John
2 Jenny 35 Todd
3 Jessie 36 Stephanie
4 Nancy 37 Diane
5 Chrissy 38 Bev
6 Trudy 39 Vicky
7 Kim 40 Kris
8 Tracy 41 Resource Room
9 Gail 42 CJDN Hot Files
10 Work desk 43 CSO office
11 HR cubicle 44 Doug
12 Cash Register 45 Derrick
13 Election Judge counter 46 Daniel
14 Billboarding pc 47 Evidence Station
15 Granicus Encoder 48 Booking Room
16 Indexing laptop 49 Squad Video server
17 Check Out laptop 50 Squad Video Disk maker
51 Forensics desktop
52 Electronic Doors server
Comm Dev 53 Background Investigators desktop
54 Background Investigators laptop
18 Patrick 55 Justin
19 Corinne 56 Mark
20 Marlene 57 Rob
21 Jack 58 Tracie
22 Frank 59 Pete
23 Rob 60 DTF laptop
24 Jason 61 Susan
62 Dave
63 Forensics laptop
Finance 64 Jason
65 Light duty sta
25 Charlie 66 Property room
26 Mary 67 Reserves office
27 Wanita 68 squadroom pc 1
28 Greg 69 squadroom pc 2
29 Beth 70 squadroom pc 3
30 Brenda 71 squadroom pc 4
31 UB batches 72 squadroom pc 5
73 Chief's laptop
Parks 74 Deputy Chiefs laptop
75 Pandemic/Unmarked car
32 Rick 76-77 Neighborhood Outreach office
33 Break room 78-98 MDC's (squad cars)
10
Engineering
99 Tom
100 James
101 Micky
102 Dave
103 Nick
104 Stephen
105 Sandy
106 TGB Meter
107 DB server < Reading
108 Linnux server System
109 Boiler Rm
110 LF Scanner control
Recreation
111 Gene
112 Marcia
113 Gene` 4o( a ]
114-Ntareia
115 G*ie•-
116 Jason
117 Dan
118 Work desk
119 Forest laptop
120 Pool Manager
Streets
121 Mark
122 Mechanics
123 Lunchroom
124 Laptop -salt truck
Utilities
125 Randy
126 Util-lunchroom
127 Meters laptop
128 Jetter laptop
129 Locates laptop
130 Spare laptop
131 Scada desktop
Utilities
125 Randy
126 Util-lunchroom
127 Meters laptop
128 Jetter laptop
129 Locates laptop
130 Spare laptop
131 Scada laptop
Servers
132 File Server
133 Exchange Server
134 Voice mail server
135 Phone system server -Ch
136 Phone system server -CCC
137 Your Assistant server
SCADA Desktop Owned by JVC but networking
support by Crystal
3 County laptops Owned by Henn Cty but network
and printing support provided by Crystal
TI
Attachment B
CFff
CRYSTAL M e m o r a n d u m
DATE: August 17, 2011
TO: Mayor and City Council
FROM: Patrick Peters, Community Development Director
SUBJECT: Housing Activity Numbers
At last week's budget work session, Council member Budziszewski requested additional
information pertaining to housing activity (e.g., vacant building registrations, point of sale
applications and rental licensing).
Vacant Building Registrations
2011 j 111-81171
105
Point of Sale Applications
2011 (1I1-W17
221
Rental Licenses
2011 (111-8117)
SF 310
Doubles 33
3-plexes 0
4-plexes 9
Multi 13
Totals 365
2010 (111-81171 2010_ (1 f 1-12I31)
107 166
2010 (111-8f 17) 2010 111-12131
256 349
2010 (111-81171 2010_ [111-12+311
271 472
25 45
0 2
9 15
17 37
322 571
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Hennepin
I
2009 TAXABLE MARKET VALUE FOR 2010 TAXES:
2010 TAXABLE MARKET VALUE FOR 2011 TAXES:
Attachment C
Your Proposed Property Tax for 2011
Important information is printed on the back of this form.
www.hennepin.us
196,000 HOMESTEAD
155,000 HOMESTEAD
The taxable market values for property tax payable in 2011 was sent to you in the spring of 2010. The period to discuss possible
changes has passed and changes can no longer be made to your property valuation. It is included here for your information only.
1) - (2) -
Actual 2010 Proposed 2011 Percent of Change
Property Tax Property Tax
TOTAL excluding special assessments $ 2 , 7 0 2 .4 8 9 2 , 3 5 2 . 91 -12 . 9 %
Budget Meeting Dates
Addresses for Correspondence Times and Locations
Hennepin County 786.22 658.34 Nov 30, 2010 6:00 PM
A2400 Government Center Commissioner Board Room
Minneapolis MN 55487 A2400 Government Center
612-348-3011 Minneapolis MN 55487
City of CRYSTAL 796.89 701.43 Dec 7, 2010 7:00 PM
Crystal City Hall Council Chambers
4141 Douglas Or N Crystal City Hall
Crystal MN 55422 4141 Douglas Or N
763-531-1000 Crystal MN 55422
STATE GENERAL TAX No meeting required
School District 281 Dec 6, 2010 7:00 PM
Voter Approved Levy: 452.54 347.53 Educational Service Center
Other Local Levies: 511.53 507.95 4148 Winnetka Ave N
School District Total 964.07 855.48 New Hope MN 55427
Educational Service Center
4148 Winnetka Ave N
New Hope MN 55427
763-504-8000
Metro Special Taxing Dist. Dec 8, 2010 6:00 PM
Metropolitan Council 47.20 41.12 Metropolitan Council
390 Robert Street North 390 Robert Street North
St Paul MN 55101-1805 St Paul MN 55101-1805
651-602-1374
Other Spec. Taxing Dist: 108.10 96.54 No meeting required
Fiscal Disparity Tax: No meeting required
Tax Increment Tax: No meeting required
This is Not a Bill • Do Not Pay
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