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2011.11.10 Work Session Packet
Official City Copy Permanent File; do not destroy CRYSTAL CITY COUNCIL WORK SESSION AGENDA Thursday, November 10, 2011 7:00 P.M. Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the Work Session of the Crystal City Council was held at 2, 0, p.m. on Thursday, November 10, 2011 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance Council members Hoffmann Moore Selton ZAnderson Bowman Budziszewski Deshler Staff Norris V/Hackett 1Hansen N r Banick NPNorton V Serres II. Agenda The purpose of the work session is to: Discuss concessions at Crystal Cove Aquatic Center with Park Commission Review 2012 budgets III. Adjournment The Work Session adjourned at p.m. GAGRy ClerMoundhWorksessions\20111wsagenda 11.10.11.doc Memorandum CMA. LL DATE: November 3, 2011 TO: Anne Norris, City Manager Crystal City Council Members FROM: Gene Hackett, Recreation Director SUBJECT: Pool Concessions BACKGROUND During the 2010 pool season, the Mayor and a few Council members received comments that the pool closes too early in the evening for many families. Working parents found it difficult to get home and get to the pool before closing. As part of the 2011 budget discussions, the City Council wanted to extend hours at the pool to better suit the needs of families but were conscious of not significantly increasing the budget. Since the 2011 budget is prepared in the summer of 2010, the latest pool data that we had is the completed 2009 season. In 2009, the pool concession stand lost $1900. Discussion was held regarding how to finance the increased hours with minimal budget impact. The main function of the swimming pool program is to provide a safe swimming facility for the public. Increasing the hours of the pool would provide increased service for this primary goal. Since the concession stand took a big loss in 2009 and often only breaks even; and, is an amenity to the basic service of the pool, it was decided to close the concession stand and replace it with vending machines. Food service is still provided but at a different level. The variety of food is limited and there is no personal service; however, the vending area is open during all hours of operation including morning lessons. The resulting savings (using 2009 figures) was used toward implementing increased hours at the pool. The pool stayed open until 9pm on Saturdays, Tuesdays and Thursdays (usual closing time was 8:15pm). The increased hours were well received by pool patrons. The vending service had some issues identified by patrons, staff and the vendor. These issues included: machine malfunctions, out of product, out of change difficulty to use (by patrons) loss of variety of product One child was injured when the machine malfunctioned and captured his arm as he reached for his product. The vendor and staff continued to work on these problems throughout the season and changes have been discussed for 2012 (see below). The 2012 budget proposal reviewed by the City Council continues the vending service at the pool. DISCUSSION Staff met with the vendor to discuss the issues from this season and is currently working on ideas to enhance the vending service for 2012. Discussion includes: Machine malfunctions: looking at different type of machine, newer machines, providing a canopy to shade the machines from the sun to prevent overheating which leads to breakdowns, adding more machines. Stocking: Providing a daily schedule of stocking and refilling an additional time on busy days/weekends as an on call type of service. Ease of Use: Looking at newer machines Variety: Adding additional machines and slots for more food choices. As part of their 2011 Work Plan, the Park and Recreation Commission expressed an interest in restoring the concessions stand service for these reasons: Loss of service — The vending has not been popular with patrons because of the reasons outlined above. Loss of business — Commission members received comments that people were using the New Hope Pool because of the concession stand. New Hope reported that they did not see a significant increase in business but this would be hard to track as there are many other factors that affect pool attendance/concession sales. Loss of jobs — The concession stand employed 4 — 6 youth and gave them valuable work experience. An updated concession stand was a selling point for the pool renovation bond issue. To reopen the concession stand and budget to break even. an additional $22.0 0 in expenses and $22,000 revenue would need to be added to the 2012 budget request. As with any seasonal operation, this service is weather dependent and downturns in the weather would affect the operation's bottom line. In addition to actual budget expenses, the management and supervision of the concession operation takes a significant amount of staff time from the Facility Supervisor and the Pool Manager/Assistant Manager. Without the concession stand these staff members were able to focus on other duties including the safe operation of the pool facility for general swimming. Attached is additional information regarding the concessions operation. RECOMMENDATION R?Nresentatives from the Park and Recreation Commission will attend the Noveinber 10 work session to present their request to reinstate the concession stand in the 2012 budget. The City Council and Commission should engage in a discussion on this issue with a final recommendation to either reinstate or not. Attachment 1 CONCESSION STAND FINANCIAL ACTIVITY: 2009 - 2011 2011 2010 2009 Concessions Revenue $ 1,034.00 $ 23,147.75 $ 23,197.06 Concessions Expenses Wages - $ 9,367.94 $ 9,294.95 Benefits $ $ 969.58 $ 946.25 Supplies $ 12,229.59 $ 14,938.44 Total $ 22,567.11 $ 25,179.64 Profit/(Loss) $ 1,034.00 $ 580.64 $ (1,982.58) 2009 — product was ordered 2 weeks before the end of the season and the weather went bad and items could no be returned. ATTACHMENT 2 SURVEY FROM LIVING SOCIAL AND GROUPON: 69 total responses out of 1600 sold (*Note — Groupon/Living Social does not track the number of individual purchasers so we don't know if there were 1600 purchasers or 400 purchasers of 4 tickets or something in between). Have you visited before: Yes 20 No 49 Would you return: Yes 51 No I B Comments: No concession stand 5 Deep water test too difficult to pass 5 Cleanliness of facility Clean 3 Dirty 2 Staff Friendly 2 Unfriendly 1 Facility Waterslide down affected their experience 5 (Note the pump was broken for 5+days) Zero Depth Pool closed fof fecal contamination 2 Pool closed early for thundemtorm 1 Other Comments Crowded - 2 Mainly for kids — no lap swimming area - 1 Groupon was easy to redeem -1 Love the zero depth, diving board and waterslides - Enjoyed it - 10 Would buy another voucher - 3 Should take credit cards/debit cards -1 Memorandum c:. I DATE: November 3, 2011 TO: Anne Norris, City Manager Crystal City Council Members FROM: Gene Hackett, Recreation Director SUBJECT: Little League Request: Lights for 2 Fields BACKGROUND Representatives from Crystal Little League attended the November 2 Park and Recreation Commission meeting. The brought a proposal to light 2 fields at the CCC complex. These fields are the Major Field (closest to the pool) and the A Minor Field farthest to the south). To accommodate the size of their program, games begin at 5pm which makes it difficult for working parents. In order to get 2 games in on these fields before dark, the first game has a time limit which results in only 4 innings of play so children do not get adequate playing time. The second game often lasts into dusk hours which make the ball difficult to see and becomes a safety concern. Lighting would allow the first game time to be moved back and more family friendly. Game time limits would not have to be enforced. Games should be completed by 9 — 9:30pm. Lights would enhance the Little League program by hosting end of the season playoffs and other tournaments bringing people to Crystal to enjoy the pool and shops in the area. Cost for this project is $180,000. Little League is not requesting any financial assistance from the city. They plan to apply for grants and do their own fundraising for any required matching funds. They would like to apply for the 2013 funding cycle for the Hennepin Youth Sports grant which is fall of 2012. DISCUSSION The Park and Recreation Commission were generally supportive of this idea however were concerned about the neighborhood surrounding the facility. The representative from MUSCO lighting said that spillage would be minimal. The Commission felt that a neighborhood open house meeting should be planned to get resident input on this proposal before Little League moves ahead. The Commission would like the City Council's input on this proposal before proceeding with a neighborhood meeting. I MemorandumC--Z" DATE: November 3, 2011 TO.. Mayor and City Council FROM: Anne Norris, City Manager Charles Hansen, Finance Director SUBJECT: Review 2012 General Fund Budget Changes, Additional Data and Options DISCUSSION: The City Council adopted a proposed 2012 budget and property tax levy on September 6, 2011. As has been the case in every past budget, we have found changes and additions to the budget since adoption of the proposed budget. The budget changes were to be discussed at the work session on October 18th, but it got to be too late in the evening and this item was postponed to November 10th There was a brief discussion of the General Fund budget on October 18th in which the City Council requested additional data and that several options be researched and brought to the November 10th work session for discussion. These are covered in the Additional Data and Options sections of this memo. CHANGES: Employee health insurance. The city will switch from Health Partners to Blue Cross/Blue Shield in 2012. Blue Cross promised a 17% reduction from the premiums that Health Partners is charging in 2011. We received the details of the Blue Cross policy in September. They offered ten different policy choices. The lowest cost was 17% less than the Health Partner premium. Ijowever we had to choose three policies that most closely match the policy offerings from Health Partners. To do otherwise would be a change of benefits that has to be negotiated with the unions_ The policy offerings we chase represent only a 14% reduction from the premiums that Health Partners is charging in 2011. U1ith our presumed cost split between the oily and employees, this is an additional cost of about 18,000 from our August assumptions. This cost is spread throughout all depa,rtmunts that have employees with benefits. To balance this cost increase, we propose three other changes. First is that we reduced the estimated increase in fuel costs from 30% over 2010 actual costs to only 25%. This saves $7,350 spread across all departments that have fuel costs. Second is that 2011 police pension aid was received at the end of September and was 9,000 higher than estimated. We increased our estimate for 2012 by $9,000. Third was that payments -in -lieu -of -taxes from certain non-profit owned properties are higher than in previous years so we increase that estimated revenue by $1,715. These changes balance each other out. Recreation/Finance Department Changes The Recreation Department learned that it is going to be required to purchase licenses for music that is played at dance & exercise classes and at some community events. These will cost $605 per year. The Recreation Department has experienced an increase in the number of handicapped participants in its programs. This requires an increase in integration services provided by a contractor. The contractor has requested and $1,000 increase in its compensation for 2012 to cover its increased cost for more participants. The Finance Department had planned to use some new software from LOGIS in 2012 that would improve reporting from the financial and payroll systems. After evaluating the software, we determined that we do not wish to go forward with it at this time. This allows for $1,952 of software licenses to be cut from the Finance budget. The Finance Department is going to see an increase in the cost for a contractor to administer the health savings accounts and flexible spending accounts as a result of the change to Blue Cross/Blue Shield. The professional services line is increased by 347. These changes balance each other out. Assessing/Contingency Changes It is proposed that we begin using the LOGIS Assessing module to manage special assessments from origination through certification to Hennepin County stages. This is currently done using spreadsheets and paper records. Cost estimate is $11,000 per year. This amount is added to the Assessing Department proposed budget. The City Council Contingency Account is reduced by $11,000 to balance the increased assessing cost. After the change, the Contingency Account is still at $28,000 which is higher than it was in the 2011 budget. A new General Fund Budget Summary and detail Budget Report are included as pages 6 through 14. ADDITIONAL DATA: The Council requested information on the increases/decreases in the property tax levies and general fund budget of our neighboring cities. This is on page 15. We recently had our annual fall meeting with the Hennepin County Assessor and they provided us with a sample of the Truth -in -Taxation notices that will be mailed out to property owners on November 15th. A summary and nine notices are included as pages 16 through 25. OPTIONS: Taxes and Market Valve Homestead Credit The dominant issue in the 2012 budget has been the State of Minnesota's decision to eliminate the Market Value Homestead Credit (MVHC) and how that will increase everyone's 2012 property taxes. Council members are understandably concerned about this. The limited discussion on October 18th centered on the possibilities of reducing transfers from the General Fund to the capital funds and possibly using the excess General Fund balance. Let's start with the proposed property tax levy adopted on September 6th Property Taxes 2011 2012 Qhan Percent General Fund 8,453,983 8,448,049 5,934 0.07% Pool Bonds 207,400 211,600 4,200 2.03% Henn Cty Rd 81 Bonds 534,565 534,565 0 0_00%0 Total General & Debt Service 9,195,948 9,194,214 1,734 0.02% Economic Development Auth. 274,000 270,000 4.000 1.46% Total All Property Tax Levies 9,489,948 9,464 2 .4 5154 D 0611K. When the 2011 final property tax levy was sent to Hennepin County, it was reduced by 580,470 for the MVHC before individual property tax statements were calculated. The 2012 levy will see no reduction; the entire levy will be spread across the property tax statements. The Homestead Market Value Exclusion and changes in the market values of individual properties will shift the tax burden between properties. Many property tax payers will see a tax increase as a result of this. If the City Council wants to totally cancel out the tax increase from elimination of the MVHC, it will need to cut $580,470 from the property tax levy. This can't be done without noticeable reductions in service levels and staffing. Even if a way is found to reduce the tax levy by $580,470, individual properties will see increases/decreases in their tax bill due to changes in their individual market value and the effects of the new Homestead Market Value Exclusion. Transfers to Capital Funds and Fund Balance in the General Fund You could go part of the way towards canceling out the MVHC tax increase by adjusting transfers in the 2012 General Fund budget. These transfers currently are as follows: To Fund: 2011 2012 Change Permanent Improvement Revolving $493,250 $659,000 $165,750 Police Equipment Revolving 102,300 94,400 -7,900 Fire Equipment Revolving 105,000 210,000 105,000 Street Maintenance Fund 67,250 69300 2.050 Total Transfers to Other Funds $767,800 $1,032,700 $264,900 The 2011 PIR transfer reflects a one-time reduction to balance a cut in the 2011 property tax levy. In 2012, it returns to a level needed to sustain the PIR Fund. The 2011 PERF transfer included a one-time increase to handle specific purchases in 2011. The 2012 FERF includes a one-time increase and will fall back to $105,000 plus inflation in the 2013 budget. It is thought that this one-time increase in the FERF transfer plus normal transfers after 2012 will come close to providing the needed funds for a 2015 purchase of fire rescue trucks. The city's financial policies provide a formula for determining an adequate fund balance for the General Fund. Calculation of this formula against the December 31, 2010 fund balance showed an amount in excess of the requirement of $774,976. This calculation is shown on page 26. The possibility was raised of transferring some or all of this excess to the FERF to eliminate either the one-time increase in the 2012 FERF transfer or to completely fund the 2015 purchase. This can be done, but it should be viewed in the context of two other considerations. First is that the elimination of the 2012 FERF transfer would only save $210,000. This comes nowhere near to cancelling out the MVHC cut of $580,470. Second is that the City Council should also look beyond the 2012 budget and 2012 election to consider long-term prospects for the city budget. Long Term Planning The state's budget for the current biennium isn't balanced. It included $700 million of I.O.U.s to school districts and $700 million of borrowing against future tobacco settlement revenues. Long-term projections for revenues and expenditures in the next state biennium budget (think 2013 LGA) are as bad as they were at the start of negotiations for the current biennium budget. So we have to again consider the possibility that we will lose at least some LGA in 2013. Other factors will also make our 2013 budget harder than 2012 was. The latest consumer price index (September 2010 to September 2011) shows a 3.9% increase. If this continues it will impact the 2013 budget in many ways. 4 Employee health insurance premiums fell 14% for the 2012 budget. They are likely to increase by 9% for 2013. So a savings of $131,000 that offset other cost increases in 2012 will change to a cost increase of $60,000 in 2013. The last few years have seen small but steady reductions in the city's contribution to the West Metro Fire Department. This will change to increases at some point. Another consideration should be that there is a structural deficit in the Police Equipment Revolving Fund. This is solved for 2012 by making a one-time use of money from the vehicle forfeiture account in the Special Projects Fund. However, the problem continues and gets worse each year after 2012. This problem should be addressed by increasing the transfer to the PERF in 2012 because it will only be harder to address in 2013. This combination of factors will probably mean that instead of holding the property tax levy constant in 2013, an increase may be necessary to maintain the current service levels. Almost all of the press and publicity this year is that any 2012 tax increase is the' fault of the state because they eliminated the MVHC. With elections in late 2012, there will be more real attention to local decisions on the 2013 budget and property tax levy. CONCLUSION: The budget changes increase the estimated revenues and appropriations of the 2012 General Fund budget by $11,337 to a total of $12,340,040. The budget is still in balance. The City Council should review the 2012 General Fund budget and discuss the proposed changes to determine if they are acceptable to you. The City Council should also discuss options for the 2012 budget with an eye toward both the immediate impact on 2012 and longer term concerns for city finances. CITY OF CRYSTAL Proposed 2012 General Fund Budget Summary 2008 2009 2010 2011 2012 Dollar Percent Actual Actual Actual Adopted Proposed Change Change DESCRIPTION AmPtAnt Ar--qDunt Amount Rpgg_et Duduet 2012/2011 201V2011 REVENUES Property Taxes 7,012,494 7,300,031 7,699,235 8,453,983 8,448,049 5,934 0.07% Delinquent Tax & Penalty 131,669 163,983 108,257 9,000 9,000 0 0.00% Special Assess. 46,035 45,842 120,782 124,000 186,000 1 62,000 50.00% Licenses 136,380 125,377 115,059 119,220 115,280 3,940 3.30% Permits 399,101 278,219 306,944 320,000 232,100 87,900 27.47% Inspections 138,775 212,930 244,539 203,000 210,000 7,000 3.45% Federal I ntergovem mental 30,763 10,685 20,458 15,000 18,000 3,000 20.00% State Intergovernmental 2,068,256 2,309,705 1,849,007 1,338,606 1,737,443 398,837 29.79% County Intergovmt 6,667 0 DIV/01 Gen Govt Charges 125,581 100,453 82,045 89,320 93,518 4,198 4,70% Recreation Charges 183,010 178,461 189,332 194,700 190,250 4,450 2.29% Comm. Ctr. Charges 109,662 88,535 84,299 90,100 90,150 50 0.06% Pool Charges 195,872 166,304 173,535 163,500 164,100 600 0.37% Public Safety Charges 67,107 40,829 55,072 51,140 48,100 3,040 5.94% Fines & Forfiets 207,330 279,623 258,696 249,500 248,000 1,500 0.60% Administrative Fines 48,745 112,103 150,389 90,000 120,000 30,000 33.33% Investments 228,439 129,692 147,179 75,000 88,000 13,000 17.33% Miscellaneous 49,945 51,701 74,161 53,000 63,215 10,215 19.27% Interfund Services 260,226 303,159 273,653 294,594 278,835 15,759 5.35% TOTAL REVENUES 11,439,390 11,897,632 11,959,309 11,933,663 12,340,040 406,377 3.41% EXPENDITURES Mayor & Council 128,841 131,305 107,049 129,265 164,283 35,018 27.09% Administration 829,204 839,085 850,641 901,611 897,705 3,906 0.43% Human Resources 76,962 71,955 40,345 58,733 61,861 3,128 5.33% Assessing 184,835 183,807 192,194 198,157 212,400 14,243 7.19% Legal 88,772 86,094 80,146 72,000 80,000 8,000 11.11% Elections 43,505 3,541 40,774 6,623 43,380 36,757 554.99% Finance 406,173 452,482 442,380 446,685 447,679 994 0.22% Police 3,928,173 4,093,181 4,152,255 4,393,552 4,464,197 70,645 1.61% Fire 1,061,312 1,046,551 1,000,177 991,862 964,835 27,027 2.72% Planning 178,670 186,688 208,981 202,828 203,863 1,035 0.51% Building Inspection 212,407 216,392 216,330 225,498 223,992 1,506 0.67% Housing Inspection 164,376 167,445 177,894 172,800 171,255 1,545 0.89% Environmental Health 82,601 30,416 25,990 31,605 28,023 3,582 11.33% Engineering 289,349 300,126 302,859 321,350 322,462 1,112 0.35% Street Maintenance 780,823 796,430 755,884 788,665 810,288 21,623 2.74% Park Maintenance 596,770 648,264 658,421 689,694 689,597 97 0.01% Forestry 165,735 140,521 137,557 169,712 156,458 13,254 7.81% City Buildings 184,216 184,814 163,095 170,218 170,916 698 0.41 % Recreation 587,903 581,750 599,472 635,514 618,764 16,750 2.64% Community Center 334,115 325,420 332,172 334,804 344,908 10,104 3.02% Waterslide / Poot 258,178 218,644 203,380 224,687 230,474 5,787 2.58% Operating Transfers 989,277 500,539 1,063,150 767,800 1,032,700 264,900 34.50% TOTAL EXPENDITURES 11,572,197 11,205,450 11,751,146 11,933,663 12,340,040 406,377 3.41% DIFFERENCE 132,807 692,182 208,163 13 0 Ending Fund Balance 6,713,244 7,405,426 7,613,589 7,613,589 7,613,589 R55096UD CY001V CITY OF CRYSTAL 11/2/201110:33:56 Fiscal Period: 10 1 11 Budget Report Page - 1 Level Of Rollup 6 Object Code / Description 00100 GENERAL 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TOTAL PROPERTY TAXES 4010 PROPTAX-CURRENT 4015 PROP TAX- DELINQUENT 4020 PROP TAX- PENALTIES/ INTEREST 4005 TOTAL PROPERTY TAXES 4050 TOTAL SPECIAL ASSESSMENTS 4055 SPECIAL ASSESS - INCOME 4060 SPECIALASSESS- DELINQUENT 4065 SPECIAL ASSESS -PREPAID 4070 SPECIAL ASSESS - PENALTIES 4075 SPECIALASSESS - INTEREST 4050 TOTAL SPECIAL ASSESSMENTS 4100 TOTAL LICENSES 4105 LICENSES - MISCELLANEOUS 4110 LICENSES -AMUSEMENT - MISC 4115 LICENSES - BEER AND TAVERN 4125 LICENSES - B BOARD/ SIGN HANG 4130 LICENSES - BOWLING ALLEY 4135 LICENSES - CIGARETTE 4140 LICENSES - CLUB/ SUNDAY SALES 4145 LICENSES - DOG & KENNEL 4150 LICENSES - FOOD HANDLING 4155 LICENSES - GARBAGE AND REFUSE 4157 LICENSES - GAS PUMP & STATION 4160 LICENSES - HOTEL AND MOTEL 4165 LICENSES - LIQUOR - OFF SALE 4167 LICENSES - LIQUOR - ON SALE 4175 LICENSES - PLUMBING AND GAS 4179 LICENSES - POOL 4191 LICENSES - TREE TRIMMING 4100 TOTAL LICENSES 4200 TOTAL PERMITS 4205 PERMITS - MISCELLANEOUS 4210 PERMITS - BUILDING 2998 2N9 10/31/2010 2010 10/31/2011 2011 2012 2012 Actual Actual Prior YTD Actual YTD Final Requested Approved Amount Amount Actual Amount Actual Budget Budget Budget 7,012,494- 7,300,031- 3,921,916- 7,699,235- 3,979,456- 8,453,983- 8,448,049- 8,448,049- 123,807- 146,283- 68,795- 98,081- 82,209- 7,862- 17,700- 6,748- 10,176- 8,440- 9,000- 9,000- 9,000- 7,144,163- 7,464,014- 3,997,459- 7,807,491- 4,070,105- 8,462,983- 8,457,049- 8,457,049- 35,590- 33.935- 39,114- 100.688- 75,074- 106,000- 150,000- 150,000- 3,714- 2,907- 1,595- 1,955- 6,978- 3,000- 6,000- 6,000- 1,260- 1,069- 516- 440- 818- 2,064- 5,662- 7,224- 17,321- 17,321- 36,179- 15,000- 30,000- 30,000- 46,035- 45,842- 58,470- 120,782- 120,296- 124,000- 186,000- 186,000- 11,712- 18,590- 7,798- 7,807- 11,887- 15,300- 12,000- 12,000- 1,230- 1,110- 1,206- 1,208- 1,155- 1,200- 1,200- 1,200- 5,472- 5,903- 5,553- 5,603- 4,630- 5,100- 4,800- 4,800- 1,350- 1,080- 1,500- 1,600- 1,100- 1,000- 1,200- 1,200- 1,184- 1,480- 1,280- 1,200. 1.2d0- 1,480- 1,280- 1,280- 8,396- 8,667- 8,342- 8,342- 7,800- 9,000- 8 400- 8,400- 2,733- 2,450- 2,725- 2,725- 2,450- 2,650- 2.50D- 2,500- 8,739- 8,446- 7,063- 7,734- 6,661- 9,000- 7.200- 7,200- 20,754- 4,828- 5,768- 6.649- 6,649- 5,675- S.ODD- 6,000- 6,000- 1,582- 1,603- 2,133- 2,133- 2,240- 1-900- 2,100- 2,100- 870 3,725- 3,675- 3,770- 3,770- 3,340- 3,290- 3.500- 3,600- 48,050- 53,221- 35,950- 52,525- 32.750- 52,000- 32.U00- 52,000- 9,630- 10,665- 10,035- 10,485- 9,765- 9,600- 10,000- 10,000- 3,221- 2,805- 2,720- 3,200- 3-it0 3,300- 2,800- 3,000- 3,000- 136,380- 125,377- 97,205- 115.059: 94,033- 119,220- 115,280- 115,280- SO- 75- 44;- 104 315,532- 1,85,724- 178,223- 204,108- 175,084- 240,000• 150,00D- 150,000- R5509BUD CY001V CITY OF CRYSTAL 11/2/2011 10:33:56 Fiscal Period: 10 / 11 Budget Report Para - 2 Level Of Rollup 0 Object Cade / Description 4220 PERMITS - DRIVEWAY 8 CURB CUTS 4225 PERMITS - FIRE - MISCELLANEOUS 4240 PERMITS -MECHANICAL 4250 PERMITS - PLUMBING 4255 PERMITS - SEWER 4260 PERMITS - SIGNS 4265 PERMITS - STREET EXCAVATION 4270 PERMITS - WATER 4200 TOTAL PERMITS 4275 TOTAL HOUSING INSPECTIONS 4276 VACANT BLDG REGISTRATIONS 4280 HOUSING - POINT OF SALE INSPEC 4285 HOUSING -RENTAL LICENSING 4275 TOTAL HOUSING INSPECTIONS 4300 TOTAL FED INTERGOVERNMENTAL 4317 FEDERAL-DTF EQUITABLE SHARING 4300 TOTAL FED INTERGOVERNMENTAL 4345 TOTAL STATE INTERGOVERNMENTAL 4347 STATE -MISCELLANEOUS 4349 STATE - BULLETPROOF VESTS 4357 STATE - MARKET VALUE CREDIT 4360 STATE - LOCAL GOVERNMENT AID 4367 STATE - PENSION AID - POLICE 4370 STATE - PERA AID 4382 STATE - POST BOARD REIMBURSE 4385 STATE - STREET AID 4345 TOTAL STATE INTERGOVERNMENTAL 4390 TOTAL OTHER INTERGOVERNMENTAL 4392 COUNTY -MISCELLANEOUS 4390 TOTAL OTHER INTERGOVERNMENTAL 2we 2009 10/31/2010 2010 il)nw2011 201 2012 2012 Aril AMLL9 Pr rx Y713 Actual YTD Final Requested Approved Amount Amount Actual Amount Actual Budget Budget Budget 9,403- 8,250- 5,915- 6,240- 5,955- 6,000- 6,000- 6,000- 9,119- 4,157- 5,708- 6,520- 7,815- S,00D• kflm4 6,000- 29,508- 32,305- 3.6,5711• 36,237- 24,368- 30,000- 28,000- 28,000- 19,103- 24,069- 23,839- 26,542- 21,776- 22,000- 20,000- 20,000- 7,425- 12,055- 7,006- 7,889- 4,749- 4,500- 10,000- 10,000- 5,550- 6,459- 8,636- 9,738- 8,104- 6,300- 6,500- 6,500- 2,817- 4,645- 5,592- 6,085- 3,164- 4,500- 5,000- 5,000- 594- 470- 3,438- 3,587- 1,140- ow EW- B ~- 399,101- 278,219- 266,934- 306.944- 252,174- 320,000- 232,100- 232,100- 50,530- 56.505- 94,075- 58,495- 25,000- 25.000- 25,000- 54,875- 56,075- 57,513- 62,613- 49,130- 58,000- 55,000- 55,000- 83,900- 106,325- 113,266- 117,851- 120,023- 120,000- 130,000- 130,000- 138,775- 212,930- 227,284- 244,539- 227,648- 203,000- 210,000- 210,000- 30,763- 10,685- 17,990- 20,458- 14.490- 15,000- 18,000- 30,763- 10,685- 17,990- 20,458- 14,490- 15,000- 18,000- 1,818- 1,305- X2& 320- 436.790- 469,532- 117,559- 58,597- 387,237 1,352,114- 1,566,922- 727,533- 1,455,066- 727,533- 1,455,400- 1,455,000- 189,677- 183.407- 188,623- 188,623- 196,238- 183,000- 195,000- 17,043- 17,043- 8,522- 17,043- 8,522- 17,043- 17,043- 10,814- 11,496- 10,396- 10,396- 10,604- 10,400- 10,400- 60,000- 60,000- 60,000- 60,000- 60,000- 60,000- 60,000- 2,068,256- 2,309,705- 995,394- 1.849,007- 1,061,494- 1,338,606- 1,737,443- 5,417- 6,667- 6,033- 5,417- 6,667- 6,033- 18, 000- 1 e.a0.1- 1,455,000- 195,000- 17,043- 10,400- 60,000- 1,737,443- 4400 TOTAL CH. FOR SERV. -GEN GOVT 4402 ADMINCHARGES- NONTAXABLE 581- 70 - 1,175- 397- 1,605- 600- 4*S0- 450- 4403 ADMINCHARGES-TAXABLE 12,041- 5,#57- 8,968- 7,518- 13,100- 6.000- 7,200- 7,200- 4404 ADMINSERVPROV -HRG 7,640- 7-07N 6,020- 6,026- 6,203- 8,270- 8,518- 8,51B- 0" 4406 REIMBURSEMENT-CY FROLICS 2.216- 70A90. 10,000- 10,000- 10,000- 10,000- Tu.o o- 10,000- R5509BUD CY001V Fiscal Period: 10 / 11 Level Of Rollup 6 Object Code / Description 4410 REIMBURSEMENT -ROBB FORESTER 4416 FEES - ELECTRICAL APPL / INSP 4418 FEES-PLANNING&ZONING 4420 NONTAXABLE-NOTARY,SURVEYS,ETC 4430 TAXABLE -COPIES, MAPS, DOCS,ETC 4436 SAC CHARGES 4440 SURCHARGES 4441 CITY -PROVIDED SERVICES 4400 TOTAL CH. FOR SERV. -GEN GOVT 4450 TOTAL CHARGES FOR SERV. - REC 4455 REC RECEIPTS -YOUTH 4460 REC RECEIPTS -ADULT 4465 REC RECEIPTS - SENIOR 4470 REC RECEIPTS -SP EVENT/OTHER 4485 USE OF CITY REC FACILITIES 4490 REC-ACTIVITY ASSIST REVENUE 4450 TOTAL CHARGES FOR SERV. - REC 4500 TOTAL CHARGES FOR SERV. - CCC 4510 CCC - FACILITY - LEASES 4513 CCC - FACILITY -ROOM RENTAL 4520 CCC - OPEN GYM ADULT 4523 CCC - OPEN GYM YOUTH 4500 TOTAL CHARGES FOR SERV. - CCC 4550 TOTAL CHARGES FOR SERV. - POOL 4556 POOL - DAILY ADMISSIONS 4562 POOL - SEASON TICKETS 4565 POOL -SWIMMING LESSONS 4568 POOL - SPECIAL EVENTS 4569 POOL - GROUP/RENTAL-TAXABLE 4570 POOL-GROUP/RENTAL-NONTAXABLE 4571 POOL -CONCESSIONS 4595 POOL -ACTIVITY ASSIST REVENUE 4550 TOTAL CHARGES FOR SERV. - POOL 46Do TOTAL CH. FOR SERV. -P. SAFETY 4603 ANIMAL IMPOUND & BOARDING w 4604 DANGEROUS ANIMAL REG FEE urrlr OF CRWSTAL 11/2/2011 10:33:56 Budget Report Page - 3 2M 2,009 10/31/2010 2011) 10/31/2011 2011 2012 2012 Actual Actual Prior YTD Actual YTiD Final Re94esivd Appmveq Amount Amount _,__ Aciusl Amount Ark.gl Budget BEdget Budget9 37,195- 39,51l- 35,312- 42,139- 31,711- 40,200- 44,501)• 44,500- 8.976- 5,425- 3,600- 7,500- 7,500- 6,500- 4,800- 4,800- 4,800- lsl* 649- 947- 1,218- 9581 saa- eoo. 6DS1 953- S9S 399• 471- 260- 450- 450- 450- 14e- 6,Aaf6 14,700- 14,700- 40,140- 1,200- 1,400- 1,400- 1,672- 910- 1,191• 30E- 2,754- 1,000- 809. 6C_ 57,960- 25,093- 15,344- 10,229 35,727- 16,200- 15,000- 15,000- 125,581- 100,453- 101,544- 82,045- 157,934- 89,320- 93,518- 93,518- 60,863- 72,945- 61.665- 68,458- 77,097- 79.550- 79,100- 79,100- 66,620- 56,765- 62,107- 63,118- 62,867- 64,450- 64.250- 64,250- 29,724- 23,230- 25,324- 27.808- 12,604- 25,500- 19,900- 19,900- 20,742- 20,101- 22,580- 24,060- 25,820- 22,000- 22,800- 22,800- 3,634- 4,054- 4,529- 4,543- 5,225- 3,200- 4,200- 4,200- 1,427- 1,366- 694- 1,346- 921- 183,010- 178,461- 176,869- 189,332- 184,534- 194,700- 190,250- 190,250- 5,612• 05.69N B1,161- 75,381- 77,998- 71.431- 82,500- 82,500- 82,500- 7,560- 7,239- 4,621- 6,209- 4,623- 9,5a0- 7,500- 7,500- 135- 61- S2- 113- 100- Im 150- 109,662- 88.535- 80,062- 84,299- 76,166- 90,100- 90.150- 90.150- 60,481- 47,265- 52,778- 52,778- 52,054- 54,500- 56,000- 56,000- 74,737- 69,949- 66.420- 66,408- 69,832- 81,000- 76,CYJ¢ 7a.DW- 20.658- 21.963 22,415- 22,415- 22,653- 20,500- 24,000- 24,000- 549. 1,275- 2,158- 2,158- 1.294- 2,100- 2,100- 1=- 1.382- 1,006- 1.006- sm 1.540- 1,500- 1,500- 3,850- 890• 4,539- 4,958- 3,238- 3,900- 4,500- 4,500- 35,283- 23,197- 23,148- 23,148- 1,090- 3.000. 212- 184- 994- tiCv v62- 195,872- 166,304- 173,129- 173,535- 151,648- 163,500- 164.100- 164,100- 5,208- 5,365- 5,533- 6,348- 6,766- 5,400- 5,700- 5,700- 250- 300- 50- R5509BUD CY001V Fiscal Period: 10 / 11 Level Of Rollup 6 Object Code / Description 4605 LICENSE INVESTIGATION 4610 ACCIDENT & POLICE REPORTS 4611 FINGERPRINTING 4612 PAWN SHOP TRANSACTION FEES 4615 PHOTOS, TAPES, CD'S. ETC 4617 REIMBURSEMENT -P SAFETY OTHER 4620 REIMBURSEMENT-SCHOOLRES OFF 4600 TOTAL CH. FOR SERV. -P. SAFETY 4625 TOTAL CH. FOR SERV. - P WORKS 4700 TOTAL FINES AND FORFEITURES 4705 FINES - COURT & FORFEITED BAIL 4710 FINES - F ALARM CALLS - POLICE 4715 FINES - LIQUOR LIC VIOLATIONS 4720 FINES -TOBACCO LIC VIOLATIONS 4725 FINES -ADMINISTRATIVE FINES 4740 FORFEITURE -CONFISCATED ITEMS 4700 TOTAL FINES AND FORFEITURES 4800 TOTAL INVESTMENT EARNINGS 4805 INVESTMENT INCOME 4880 CHANGE IN F.V. OF INVESTMENTS 4800 TOTAL INVESTMENT EARNINGS 4900 TOTAL MISCELLANEOUS 4902 MISCELLANEOUS RECEIPTS 4904 CASH OVER & SHORT 4906 CASH OVER & SHORT - REC/POOL 4907 VENDING MACHINE COMMISSIONS 4908 PYMTS IN LIEU OF TAXES (PILOT) 4915 REIMBURSEMENT -OTHER 4937 PROP LEASES>COMMUNICATION EQ 4950 DONATIONS 4900 TOTAL MISCELLANEOUS 4980 INTERFUND SERVICES PROVIDED 4986 ADMIN SERV PROV - STREET IMP 4990 ADMIN SERV PROV- WATER 4991 ADMIN SERV PROV - SEWER CITY OF CRYSTAL Budget Report 2008 2009 10/31/2010 2010 Actual Actual Prior YTD Actvel Amount Amount Actual Amount 2,075- 400- 3,600- 3,600- 505-- 454- 253 306- 1,900- 1,650- 1,100- 1,225- 26,706- 23,790- 22,016- 27,280- 500- 903- ma- 35 24,547- 5,667- 8,167- 2,184- 15,031- 67.107- 40.829- 35,779- 55,072- 1112/2011 10:33:56 aae . s 10/31/2011 YTD Actual 2011 Final Budget 2012 Requested Budget 2012 Approved Budget 2,750- 2,000- 3,000- 3,000- 302- M& 4013. 4;;- 1,500- 1,500- 1,600- 1,600- 24,602- 24,000- 24,000- 24,000- 1,056- 900- sm- 90Lt 12,807- 16,840- 12,500- 12,500- 49,835- 51,140- 48,100- 48,100- 197,157- 248,700- 184,259- 240,840- 211,204- 240,000- 240,000- 240,000- 2,520- 4,120- 1,920- 5,440- 3.800- 4,000- 4,000- 4.000- 4,500- 6,750- 4,500- 7.500- 750- 5,000- 3,500- 3,500- 1,000- 75- 575- 50w 50D 48,745- 112,103- 81,168- 150,389- 46,349- 90,000- 120,000- 120,000- 2,152- 20,053- 4,340- 4,340- 3,614- 256,075- 391,726- 276,262- 409,085- 255,717- 339,500- 368,0013. 368,000- 223,184- 157,344- 175,201- 134,555- 134,995- 75,000- 88,000- 88,000- 5,254- 27,652 12,624 225.439- 129,692- 175,201- 147,179- 134,995- 75,000- 88,000- Q.790- 10,4&t- 7,852- 4,039- 4,564- 6,303- 9,000- 6,000- 6,000- li1 90- 79- w 232- 16 40 9• 50 2,119• 1,755- 1,505- 1,505- 1,454- 2,000- 7,#48• 1,500- 5,525- 5.525- 7,896- 7.715- 7,715- 224 20- 1,290- 4,761 - 1,838- 37,149- 41,825- 14,151- 49,019- 14,576- 42,000- 48,000- 48,000- 400- 8,300- 8,700- 3,500- 49,945- 53.791- 34,908- 74,161- 35,750- 53,000- 63.215- 63215- 5,343- 7,786- 10,381- 10,380- 10,380- 109,936- 124,014- 85,871- 114,495- 89,185- 118,913- 112,320- 112,320- 109,936- 124,014- 85,871- 114,495- 89,185- 118,913- 112,320- 112,320- R5509BUD CY001V CITY OF CRYSTAL 11/2/2011 10:33:56 Fiscal Period: 10 / 11 Budget Report Page - 4 Level Of Rollup a Object Code / Description 4992 ADMIN SERV PROV - ST DRAINAGE 4993 ADMIN SERV PROV - ST LIGHTING 4994 ADMIN SERV PROV - RECYCLING 49BO INTERFUND SERVICES PROVIDED 5000 TOTAL OTHER FINANCING SOURCES 5100 TOTAL TRANSFERS IN 4001 REVENUES 6001 EXPENDITURES AND EXPENSES 6003 TOTAL SALARIES AND WAGES 6010 SALARIESIWAGES-REG EMPLOYEES 6015 OVERTIME -REGULAR EMPLOYEES 6020 COMPENSATION PROGRAM 6022 SUPERVISOR DISCRETION AWARDS 6050 SALARIESIWAGES-TEMP EMPLOYEES 6055 OVERTIME -TEMP EMPLOYEES 6060 DEMO REIMB FROM EDA/TIF FUNDS 6003 TOTAL SALARIES AND WAGES 6100 TOTAL EMPLOYEE BENEFITS 6105 S SEC / MEDICARE 6110 PERA- COORDINATED 6115 PERA- POLICE 6120 PERA-DCP 6140 HEALTH INSURANCE 6142 HEALTH SAVINGS ACCOUNTS 6145 DENTAL INSURANCE 6150 LIFE INSURANCE 6155 RETIRE HLTH SAVINGS PLAN 6170 CLOTHING ALLOWANCE 6175 AUTO ALLOWANCE 6180 EDUCATIONAL ASSISTANCE 61B5 WORKERS COMP INSURANCE 6190 UNEMPLOYMENT INSURANCE 6195 COMPENSATED ABSENCES 6100 TOTAL EMPLOYEE BENEFITS 2008 2009 10/31/2010 2010 Actual Actual Prior YTD Actual Amount Amcunl Actual _ Amount 32,211- 36,338- 23,107- 30,809- 9A45-- 8,450- 6,528- 8,704- 5,000- 3,863- 5,150- 260,226- 303,159- 205,240- 273,653- 10/3112011 2011 2012 2012 YTD Final Requested Approved Actual Budget Budget Budget 23,999- 31,998- 30,224- 30,224- 6,780- 9,040- 8,539- 8,539- 4,012- 5,349- 5.052- 5,052- 220,946- 294,594- 278,835- 278,835- 11,439,390- 11,897,631- 6,925,147- 11,959,307- 7,123,797- 11,933,663- 12,340,040- 12,340,040- 5,125.740 5,394,636 4,347,573 5,349,210 4,350.363 5.501,776 5.600,771 5,600,771 176,353 141.811 98.281 133,738 96,038 154,686 156.296 156,296 9,750 1.750 845 280,722 229.441 216,444 248,147 207,273 239,768 298,403 298,403 33i 239 112 112 471 W13 21211 2d0 28,131- 22,270- 8.1Q0'- 16,000- 16,000- 5,593,785 5,767,574 4,662,409 5.703,075 4.631,874 5,888.630 6.039,670 6.039.670 275,900 289,227 233,876 281,398 232.502 301,341 307.763 307,763 202.782 219,013 185,371 728,991 187,961 239,172 245.010 245,010 269.104 307,390 250.445 307.062 259,041 331,755 338,779 338,779 1,920 1,586 1,256 1,553 1,322 1,983 1,602 1,602 513,157 594,118 577,793 692.205 580.955 793,119 661.832 661,832 3,939 7,526 10,197 12,874 26,557 9,679 10,248 8,468 10,111 7,665 10,086 9,558 9,558 4,418 3.861 1,868 2,236 1,840 2.379 2,379 2,379 78,660 80,676 27,891 85,326 27.355 86,314 01.299 88,209 42,108 33.557 13,521 19,625 17,983 24,608 30,108 30,108 6,000 6,000 5.00D 6,000 5,000 6,000 6,000 iL13EM 16,536 27,890 6,812 8,513 3,925 10,000 10,000 10,000 105,477 118,706 91,111 111,600 97,977 126,557 129,721 129.721 578 533 1,821 2,926 577 21,065 10,285 11,679 12,838 26,346 1.551.324 1,710,616 1.427,109 1,783.259 1,477,008 1,933,314 1,830.961 1,830.961 R5509BUD CY001V CITY OF CRYSTAL 11/2/2011 10:33:56 Fiscal Period: 10 / 11 Budget Report Page - n Level Of Rollup 6 Object Code / Description 62D0 TOTAL PROFESSIONAL SERVICES 6205 PROFESSIONAL SERVICES 62i b ASSES'SOR S ERVIQE$ - HENN W 6215 AUDIT SERVICES 6225 BANK CHARGES / CR CARD FEES 6240 FIRE PROTECTION SERVICES 6250 LEGALSERVICES- GENERAL 6255 LEGAL SERVICES - H RESOURCES 6260 LEGAL SERVICES - PROSECUTION 6270 MEDICAL EXAMS & EVALUATIONS 6200 TOTAL PROFESSIONAL SERVICES 6300 TOTAL CONTRACTUAL SERVICES 6305 CONTRACTUAL SERVICES 6315 TREE TRIM / REMOVAL SERVICES 6320 LOGIS SERVICES 6325 PRISONER SERVICES 6330 ANIMAL CONTROL-CITY/NEW HOPE 6335 ANIMAL CONTROL -PUPS & OTHER 6337 AUTOMATED PAWN SYS-CITY/MPLS 6300 TOTAL CONTRACTUAL SERVICES 6400 TOTAL UTILITIES 6405 ELECTRIC SERVICE 6410 GAS SERVICE 6415 RUBBISH REMOVAL 6420 CITY UTILITY CHARGES 5400 TOTAL UTILITIES 6440 TOTAL REPAIR & MAINT SERVICES 6445 BUILDING R & M SERVICES 6450 EQUIPMENT R & M SERVICES 6455 VEHICLE R & M SERVICES 6470 SERVICE CONTRACTS 6471 PAINTING - SIGNALS & STRIPING 5440 TOTAL REPAIR & MAINT SERVICES 6480 TOTAL RENTALS 6485 RENTALS -MISCELLANEOUS 2008 nae 10/31/2010 2010 10/3112011 2011 2012 2012 Actual Ack621 Prior YTD ActvEl YTD Final Requested Approved Amount Apwurd Actual Amount Actual Budget Budget Budget 188,542 137.804 53,171 72,421 62,950 106,188 136.035 136.035 131.075 127,117 66,783 134,783 67,514 139,000 143,170 143.170 25.500 25,500 26.200 26200 25.900 25.900 26,500 26,500 12,970 10,678 10,825 11.791 9,461 14,180 13.460 13,480 1,061,312 1,046,551 945,721 999,908 826.347 991,617 964,578 964,578 88,772 85,583 51,599 80,146 72,417 70,000 80,000 80,000 512 2A." 85,471 104,416 76,019 100,862 79,395 100.900 105,000 105.000 9,926 4,295 472 est 5,998 5.000 5,000 5.000 1.603, 570 1,542,336 1,130,790 1,427,042 1,149,9 B3 1,453,885 1.473,763 1.473,763 56,244 67,689 61,793 109,016 79,122 92,800 94,270 94,270 35,366 70,212 28.630 51,941 39,622 89.500 63,000 63.000 163,886 175,786 166,051 212.562 174,235 201,295 234,275 234,275 36,193 49,410 42,997 58,717 26,207 49,500 52,000 52,000 49,523 50.839 17.701 36,067 17,342 37,947 38,500 38,500 14.996 16,443 16,985 19.620 18,462 18,700 20,500 20,500 13,353 11,895 11.008 12.587 7,381 12,000 12,000 12,000 419.561 442,274 345,164 500.509 362,370 501.742 514.545 514.545 127,070 110.119 104,161 132,729 106,323 1.25.200 145,200 145,200 114,678 77,834 43.281 59,603 50,233 90,900 63.300 63,300 17,814 16.243 8,105 8.708 7.175 15.810 10,700 10,700 66,354 74.082 74,392 81.906 52,614 80,100 85,500 B5,500 325,917 278,279 229,938 282,947 216,345 315.010 304,7D0 304.700 15.231 14,402 11,046 23,902 12,672 17,900 18,200 18,200 41,121 42,356 20,940 24.716 25,129 36,650 35,150 35,150 27,903 33,062 15,558 23,607 25.312 30,800 30,8DO 30,800 63,502 57,414 50.812 59.916 44,430 69.520 65.240 65,240 20.058 21.500 21,500 21,500 147,756 147,233 98.356 132.142 127.601 176,370 i701190 170,890 9.215 1,989 c_9 1.064 754 11,000 900 LK R5509BUD CY001V CITY OF CRYSTAL 11/2/2011 10:33:56 Fiscal Period: 10 / 11 Budget Report Page - 7 Level Of Rollup B 2008 2009 10/31/2010 20t0 10/31/2011 2011 MR 2812 Actual Actual Prior YTD Affiw YTQ Final Requested Approved Object Code / Description Arrmum Amount Actual Amount Actual Budget Budget Budget 6490 RENTALS -OFFICE EQUIPMENT 17.130 18211 15.804 18.553 15.088 20,000 13.800 13,800 6495 RENTALS - MACHINERY&EQUIP 5.252 6,318 5,268 4.777 4,951 6,500 5,200 5,200 6460 TOTAL RENTALS 31.597 26,618 21.681 24.393 20,794 27.500 19,900 19.900 6500 TOTAL SUPPLIES 6505 OPERATING SUPPLIES 138,136 121,112 92,452 121,496 99,575 140,550 140.425 140,425 6510 PAPER PRODUCTS 5.931 S_055 7.740 8.229 4.767 5,000 5,500 5,500 6515 AMMUNITION & GUN RANGE USE 9,478 5,255 5,931 10.126 4,325 7,000 7,000 7 ofm 6520 COMMODITIES PURCH FOR RESALE 30,983 25,822 13,8m 22,277 2,117 9,950 9,650 9,650 6525 BLDG REPAIR/MAINT SUPPLIES 7,511 8,166 2,899 3,084 4,107 8,000 7,400 7,400 6530 LANDSCAPE MAT'LS & SUPPLIES 8,206 8,425 8.479 8.618 6,091 10,200 10,200 10,200 6535 EQUIP MAINT SUPPLIES 4.825 10,841 7,942 12,590 13,655 i0,C519 15,450 15,450 6540 VEHICLE SUPPLIES 31.821 26,965 21.659 30,464 20.147 35,150 36.200 36,200 6545 MOTOR FUELS 149,783 96,112 140.G#2 135,996 132,676 113,250 170,000 170,000 6550 STREET MAINTENANCE MATERIALS 41,437 35,079 34.470 34,965 46,748 40,000 45,000 45,000 6555 SAFETY SUPPLIES 2,158 3,266 2.718 2,980 2,587 2,900 2.900 2,900 6560 STREET SIGNS & POSTS 2,786 5,789 2.257 3,143 1,420 3,000 3,00D 3-mg 6565 PLAYGROUND MAINT SUPPLIES 8,504 8.914 10,687 10,687 10,299 12.000 12,000 12,000 6570 BALLFIELD MAINT SUPPLIES 7.352 6.303 4,451 4,451 3.657 6,000 6,000 6,000 6571 TRAIL MAINTENANCE MATERIALS 8.000 8,000 8,000 6500 TOTAL SUPPLIES 448,912 367,103 316,426 409,107 352,172 411.050 478,725 478,725 6600 TOTAL COMMUNICATIONS 6605 POSTAGE 59,776 52,808 33,874 36,345 22,740 49,000 34,250 34,250 6610 PHONE SERVICES 47,498 28,091 22,454 29,179 26,941 33,830 42,1B5 42.185 6615 COMMUNICATION CONNECT CHARGES 27,394 46.978 30,955 40,177 30,092 44,070 48,820 48,820 6620 DELIVERY CHARGES 1,042 558 673 m 2ft 599 9E6 9ES 6600 TOTAL COMMUNICATIONS 135,710 128,434 87.956 106,629 80,041 127.800 126.240 126.240 6550 TOTAL PRINTING AND ADVERTISING 6656 PRINTING -NEWSLETTERS 50.599 39.112 22,553 28,587 19.462 32,400 40,000 413,000 6660 PRINTING-NOTICES/ORDINANCES 5.466 4.443 3,328 5,570 3,590 5,500 5,400 5.400 6665 PRINTING -GENERAL 12,457 6,134 5,595 7,422 4,345 9,900 9,790 9,790 6690 ADVERTISING -GENERAL 973 1,320 1,468 1,468 1,382 2,250 1,850 1.850 6695 ADVERTISING - EMPLOYMENT 8,333 2,732 3,284 3,284 2,523 6,200 4,200 4,200 6650 TOTAL PRINTING AND ADVERTISING 77.829 53,742 36,228 46,331 31,301 56,250 61,240 61,240 6700 TOTAL INSURANCE 6705 INSURANCE 97,697 111,187 98,795 131,726 98.339 131,118 136,611 136.611 Ca3 6700 TOTAL INSURANCE 97,697 111,187 98,795 131,726 96,339 131,118 135,611 136.611 R5509BUD CY001V CITY OF CRYSTAL 11/2/2011 10:33:56 Fiscal Period: 10 / 11 Budget Report Page - A Level Of Rollup 6 Object Code / Description 6800 TOTAL MISCELLANEOUS 6810 TRAINING AND TRAVEL 6820 DUES AND SUBSCRIPTIONS 6830 LICENSES AND TAXES 6840 BOOKS AND PUBLICATIONS 6860 AWARDS 6875 BAD DEBT 6880 SWAT 6881 COMPLIANCE CHECKS 6882 CRIME PREV & COMM POLICING 6883 NEIGHBORHOOD OUTREACH 6800 TOTAL MISCELLANEOUS 7100 TOTAL DEBT SERVICE 7200 TOTAL OTHER FINANCING USES 7300 TOTAL CONTINGENCY 7305 CONTINGENCY RESERVE 7300 TOTAL CONTINGENCY 7400 TOTAL TRANSFERS OUT 7415 TRANSFER OUT- D SERVICE FUNDS 7420 TRANSFER OUT- EDA(REDEVELOP) 7427 TRANSFER OUT- PERF FUND 7430 TRANSFER OUT- FIR FUND 7432 TRANSFER OUT- FIRE EQ REV FUND 7435 TRANSFER OUT- STR MAINT FUND 7400 TOTAL TRANSFERS OUT 6001 EXPENDITURES AND EXPENSES 4000 REVENUES AND EXPENDITURES 00100 GENERAL L000 2009 10131/2010 2010 10/31/2011 S-Li91 Actual Prior YTD Actual YTD Amount Amount Actual Amawri Actual 2011 2012 2012 Final Requested Apprb"M Budget Budget $ydgel 61.739 40,365 31,511 38,730 31,371 51.545 51.370 49,822 51,716 37,025 38.034 33,132 37.274 35,435 3,553 7,293 3,209 5,895 2.790 3,960 4,310 1,215 1.292 1,034 1,034 032 2,130 1,910 13,019 12,131 18,398 19,314 10,196 12.885 12,960 1,010 5,021 111.544 21,232 2,549 3817 5,948 6.151 7.165 7,832 4,247 7,000 7,000 244 in 199 212 50 2013 25a 4.103 3,429 4,354 5,214 3.371 5.000 5,300 9,408 1,761 2,502 3,428 2,162 3,000 3,200 149,262 129,317 123,941 140,835 SUAM 122,994 122.095 51.370 35,435 4,310 1,910 12,960 x: 7,000 260 5,300 3,200 122,095 201200 28,000 _ 28,000 20,200 28.000 28.000 89,130 53,400 82,718 85.200 43.875 94.850 61.150 102,300 94,400 94,400 585,456 253.020 310,550 621,100 246,625 493,250 659,OOD 659,000 117,000 98,899 230,950 281,900 105,000 105,000 210.000 210.000 61,573 03 d#0 32,650 65,300 33,625 67,250 _ 69.300 69,300 989,277 500,539 618,025 1.063.150 436,400 767.800 1,032,70D 1,032,700 11.572,196 11.205,453 9,198.820 11.751,145 9,D75,027 11,933.663 12,340,040 12,340,040 132,806 692,179- 2.271,673 208,162- 1,951.231 132,806 692,179- 2,271,673 208,162- 1,951,231 Surrounding Cities Tax Levies and General Fund Budgets Change from Adopted 2011 to Proposed 2012 2011 2012 2010 Certified Proposed Percent Census LiMN Lgw {1) Change Ponulatian Brooklyn Center 13,600,972 13,916,535 2.32% 30,104 Brooklyn Park 32,455,895 34,865,020 7.42% 75,781 Crystal 9,195,948 9,194,214 0.02% 22,151 Golden Valley 16,409,450 16,409,450 0.00% 20,371 New Hope 9,228,730 9,143,730 0.92% 20,339 Robbinsdale 5,457,157 5,203,003 4.66% 13,953 1) Excluding EDA/HRA levies 2011 2012 2012 General General Levy per Fund Fund Percent Person Budget Budget Ch. gage 462 16,402,573 16,850,168 2.73% 460 36,562,659 39,163,261 7.11% 415 11,933,663 12,340,040 3.41 % 806 14,920,495 14,901,075 0.13% 450 7,085,735 7,452,622 5.18% 373 7,955,482 8,330,275 4.71 % Summary of Sample Truth -in -Taxation Statements Hennepin County provided us with a sample of Truth -in -Taxation statements. The first seven properties are residential homestead properties. The last two are commercial properties. The sharp drop in taxable value from 2010 to 2011 is mostly due to the Homestead Market Value Exclusion. It appears that if a homestead property lost about 4.5% or more of its market value from 2010 to 2011, then its city tax bill stayed the same or went down. If it lost less than 4.5% or gained market value, its city tax bill went up. Commercial properties generally see their city tax bills go up due to the tax shift caused by the Homestead Market Value Exclusion. Percent 2010 2010 2010 2011 2011 2011 Change City Tax Market Taxable City Market Taxable City Market Percent Value Value Tax Value Value Tax Value Chance 104,000 104,000 411.74 85,000 55,410 304.43 18.27% 26.06% 133,000 133,000 561.89 124,000 97,920 534.16 6.77% 4.94% 152,000 152,000 660.29 146,000 121,900 663.90 3.95% 0.55% 153,000 153,000 665.51 151,000 127,350 693.62 1.31% 4.22% 155,000 155,000 675.94 146,000 121,900 663.90 5.81 % 1.78% 176,000 176,000 784.78 163,000 140,430 763.89 7.39% 2.66% 328,000 328,000 1,572.25 324,000 315,920 1,712.56 1.22% 8.92% 427,000 427,000 2,355.29 406,000 406,000 2,599.10 4.92% 10.35% 19,500,000 19,500,000 117,437.14 19,500,000 19,500,000 136,985.79 0.00% 16.65% The City of Crystal median value home is on the line in bold type. Your Proposed Property Tax for 2012 7 Important information is printed on the back of this form, www.hennepin.Lis Property ID NO: 20-118-21 24 0077 3347 NEVADA AVE N 4703 2010 TAXABLE MARKET VALUE FOR 2011 TAXES: 104,000 HOMESTEAD 2011 TAXABLE MARKET VALUE FOR 2012 TAXES: 55,410 HOMESTEAD Your taxable market value for property tax payable in 2012 was sent to you "A new law effective beginning for pay 2012 converts the homestead in the spring of 2011. The period to discuss possible changes has passed market value credit to a market value exclusion. The pay 2012 taxable and changes can no longer be made to your property valuation. It is market value for homesteads reflects this exclusion. included here for your information only. 1) Actual 2011 Property Tax 2) Proposed 2012 Property Tax Percent of Change t+1,419.60 1,057.41 25.SX, TOTAL excluding special assessments Budget Meeting Dates Addresses for Correspondence Times and Locations lennepin County 395.06 277.37 Nov 29, 2011 6100 PM 2400 Government Center Commissioner Board Room inneapolis MN 55487 A2400 Government Center 12-348-3011 Minneapolis MN 55487 ity of CRYSTAL S411.74 0304.43 Dec 6, 2011 7:00 PM rystal City Hall Council Chambers 141 Douglas Dr N Crystal City Hall rystal MN 55422 4141 Douglas Dr N 63-531-1000 Crystal MN 55422 TATE GENERAL TAX No meeting required chool District 281 Dec 5, 2011 6:05 PM Voter Approved Levy: 231.59 02Ga.3A Educational Service Center Other Local Levies: 6297.20 1147- A 4148 Winnetka Ave N School District Total 528.79 415.74 New Hope MN 55427 ducational Service Center 148 Winnetka Ave N ew Hope MN 55427 6K-4g4-41uoal etro Special Taxing Dist. Dec 14, 2011 6:00 PM etropolitan Council $24.74 $17.20 Metropolitan Council 90 Robert Street North 390 Robert Street North t Paul MN 55101-1805 St Paul MN 55101-1805 5i-EG2-1a57 ther Spec. Taxing Dist: $59.27 842.67 No meeting required iscal Disparity Tax: No meeting required ax Increment Tax: No meeting required This is Not a Bill Do Not Pays 17 nneph AV Your Proposed Property Tax for 2012 Important information is printed on the back of this form. www.hennepin.us Property ID NO: 17-118-21 11 0036 6412 44TH AVE N 2010 TAXABLE MARKET VALUE FOR 2011 TAXES: 133,000 HOMESTEAD 2011 TAXABLE MARKET VALUE FOR 2012 TAXES: 97,920 HOMESTEAD Your taxable market value for property tax payable in 2012 was sent to you `A new law effective beginning for pay 2012 converts the homestead in the spring of 2011. The period to discuss possible changes has passed market value credit to a market value exclusion. The pay 2012 taxable and changes can no longer be made to your property valuation. It is market value for homesteads reflects this exclusion. included here for your information only. 1) Actual 2011 Property Tax 2) Proposed 2012 Property Tax Percent of Change 81,917.95 1,784.34 7.0X TOTAL excluding special assessments m. Budget Meeting Dates Addresses for Correspondence Times and Locations iennepin County 1540.37 490.16 Nov 29, 2011 6:00 PM 2400 Government Center Commissioner Board Room linneapolis MN 55487 A2400 Government Center 12-348-3011 Minneapolis MN 55487 ity of CRYSTAL 5561.89 554.16 Dec 6, 2011 7100 PM rystal City Hall council Chorpb9rii 141 Douglas Dr N Crystal City Hall rystal MN 55422 4141 Douglas Or N 63-531-1000 Crystal MN 55422 STATE GENERAL TAX No meeting required chool District 281 Dec 5, 2011 6:05 PM Voter Approved Levy: 296.92 405.85 Educational Service Center Other Local Levies: 1405.0a f256-S6 4148 Winnetka Ave N School District Total 701.92 662.41 New Hope MN 55427 ducational Service Center 148 Winnetka Ave N lew Hope MN 55427 6J-504-0000 letro Special Taxing Dist. Dec 14, 2011 6:00 PM letropolitan Council 33.84 50,4;0 Metropolitan Council 90 Robert Street North 390 Robert Street North t Paul MN 55101-1805 St Paul MN 55101-1805 51-602-1647 Ither Spec. Taxing Dist: 79.93 67.21 No meeting required iscal Disparity Tax: No meeting required ax Increment Tax: No meeting required This is Not a Bill e Do Not Pay-.,— t; Hennepin Your Proposed Property Tax for 2012 Important information is printed on the back of this form. www.hennepin.us Property ID NO: 17-118-21 42 0014 3957 IDAHO AVE N 2010 TAXABLE MARKET VALUE FOR 2011 TAXES: 152,000 HOMESTEAD 2011 TAXABLE MARKET VALUE FOR 2012 TAXES: 121,900 HOMESTEAD Your taxable market value for property tax payable In 2012 was sent to you "A new law effective beginning for pay 2012 converts the homestead in the spring of 2011. The period to discuss possible changes has passed market value credit to a market value exclusion. The pay 2012 Laxable and changes can no longer be made to your property valuation. It is market value for homesteads reflects this exclusion. included here for your information only. 1) Actual 2011 Property Tax 2) Proposed 2012 Property Tax Percent of Change 02,245.10 12,197.40 2 . 1 % TOTAL excluding special assessments Budget Meeting Dates Addresses for Correspondence Times and Locations ennepin County 0635.60 610.32 Nov 29, 2011 6:00 PM 2400 Government Center Commissioner Board Room inneapolis MN 55487 A2400 Government Center 12-348-3011 Minneapolis MN 55487 ity of CRYSTAL 660.29 663.90 Dec 6, 2011 7:00 PM rystal City Hall Council Chambers 141 Douglas Dr N Crystal City Hall rystal MN 55422 4141 Douglas Dr N 63-531-1000 Crystal MN 55422 TATE GENERAL TAX No meeting required choal District 281 Dec 5, 2011 6:05 PM Voter Approved Levy: 539.73 5483.45 Educational Service Center Other Local Levies: i475.65 t318.14 4148 Winnetka Ave N School District Total t815.38 9801.64 New Hope MN 55427 dlucational Seryirw Canter 148 Winnetka Ave N ew Hope MN 55427 63-504-8000 Metro Special Taxing Dist. Dec 14, 2011 6:00 PM detropolitan Council $39.80 37.86 Metropolitan Council 590 Robert Street North 390 Robert Street North 5t Paul MN 55101-1805 St Paul MN 55101-1805 551-602-1647 ether Spec. Taxing Dist: 694.03 583.68 No meeting required iscal Disparity Tax: No meeting required lax Increment Tax: No meeting required This is Not a Bill o ®o Not Pay ° Hennepin t] 2020 TAXABLE MARKET VALUE FOR 2011 TAXES: Your Proposed Property Tax for 2012 Important information is printed on the back of this form. www.henn,epin.us Property ID NO: 05-118-21 11 0055 6319 61ST AVE N 153,000 HOMESTEAD 2011 TAXABLE MARKET VALUE FOR 2012 TAXES: 127,350 HOMESTEAD Your taxable market value for property tax payable in 2012 was sent to you A new law effective beginning for pay 2012 converts the homestead in the spring of 2011. The period to discuss possible changes has passed market value credit to a market value exclusion. The pay 2012 taxable and changes can no longer be made to your property valuation. It is market value for homesteads reflects this exclusion. included here for your information only. 2) Actual 2011 Proposed 2012 Percent of Change Property Tax Property Tax TOTAL excluding special assessments 2, 2 6 2. 4 2 02,291.94 1. 3% Budget Meeting Dates Addresses for Correspondence Times and Locations lennepin County t+if.n.6b 1637.86 Nov 29, 2011 6t00 PM 32400 Government Center Commissioner Board Room Minneapolis MN 55487 A2400 Government Center Sit-349-3011 Minneapolis MN 55487 ity of CRYSTAL 1665.51 693.62 Dec 6, 2011 7:00 PH rystal City Hall Council Chambers 141 Douglas Dr N Crystal City Hall rystal MN 55422 4141 Douglas Dr N 163-531-1000 Crystal MN 55422 TATE GENERAL TAX No meeting required chool District 281 Dec 5, 2011 6:05 PM Voter Approved Levy: 341.98 501.12 Educational Service Center Other Local Levies: i479.4e 332.31 4148 Winnetka Ave N School District Total 821.38 833.43 New Hope MN 55427 ducational Service Center i148 Winnetka Ave N lew Hope MN 55427 163-504-8000 letro Special Taxing Dist. Dec 14, 2011 6:00 PM letropolitan Council i413.17 39.57 Metropolitan Council S90 Robert Street North 390 Robert Street North it Paul MN 55101-1805 St Paul MN 55101-1805 451-602-1647 Other Spec. Taxing Dist: 694.76 87.46 No meeting required' iscal Disparity Tax: W meeting required fax Increment Tax: No meeting required Check out tlhr convenient payment options available to pay NEXT YEAR'S property taxes http://www.hennepin.us or call 612 348-3011 This is Not a Dill ® Do Not Pay.-. Hen ph Your Proposed Property Tax for 2012 Important information is printed on the back of this form. www.hennepin.us Property ID NO: 09-118-21 21 0036 5231 WELCOME AVE N 2010 TAXABLE MARKET VALUE FOR 2011 TAXES: 155,000 HOMESTEAD 2011 TAXABLE MARKET VALUE FOR 2012 TAXES: 121,900 HOMESTEAD Your taxable market value for property tax payable in 2012 was sent to you *A new law effective beginning for pay 2012 converts the hornesteao in the spring of 2011. The period to discuss possible changes has passed market value credit to a market value exclusion. The pay 2012 taxable and changes can no longer be made to your property valuation. It is market value for homesteads reflects this exclusion. included here for your information only. 1) Actual 2011 Property Tax 2) Proposed 2012 Property Tax Percent of Change 82,297.06 2,197.40 4.3X TOTAL excluding special assessments Budget Meeting Oates Addresses for Correspondence Times and Locations lennepin County 650.74 610.32 Nov 29, 2011 6:00 PM L2400 Government Center Commissioner Board Room linneapolis MN 55487 A2400 Government Center 12-348-3011 Minneapolis MN 55487 ity of CRYSTAL 675.94 663.90 Dec 6, 2011 7:00 PM rystal City Hall Council Chambers t141 Douglas Dr N Crystal City Hall rystal MN 55422 4141 Douglas Dr N 163-551-1000 Crystal MN 55422 7ATE GENERAL TAX No meeting required 4chool District gal Dec 5, 2011 6:05 PM Voter Approved Levy: 346.49 483.45 Educational Service Center Other Local Levies: 04a6.114 45te.19 4148 Winnetka Ave N School District Total 833.37 801.64 New Hope MN 55427 ducational Service Center F140 Winnetka Ave N Jew Hope MN 55427 63-504-8000 Petro Special Taxing Dist. Dec 14, 2011 6:00 PM letropolitan Council 40.75 37.86 Metropolitan Council 00 Robert Street North 390 Robert Street North it Paul MN 55101-1805 St Paul MN 55101-1805 351-602-1647 Ither Spec. Taxing Dist: 96.26 83.68 No meeting required 7iscal Disparity Tax: No meeting required fax Increment Tax: No meeting required This is Not a Bill m Do Not Bay — 21 2010 TAXABLE MARKET VALUE FOR 2011 TAXES: 2011 TAXABLE MARKET VALUE FOR 2012 TAXES: Your taxable market value for property tax payable in 2012 was sent to you in the spring of 2011. The period to discuss possible changes has passed and changes can no longer be made to your property valuation. It is included here for your information only. Your Proposed Property Tax for 2612 DWo Important information is prinked on the back of this form. U www.hennepin.us Property ID NO: 09-118-21 21 0041 5234 WELCOME AVE N 176,000 HOMESTEAD 140,430 HOMESTEAD A new law effective beginning for pay 2012 converts the homestead market value credit to a market value exclusion. The pay 2012 taxable market value for homesteads reflects this exclusion. 11) 2) Actual 2011 Proposed 2012 Percent of Change Property Tax Property Tax TOTAL excluding special assessments Budget Meeting Dates Addresses for Correspondence Times and Locations lennepin County 756.07 702.95 Nov 29, 2011 6:00 PM 2400 Government Center Commissioner Board Room tinneapolis MN 55487 A2409 Government Center 12-348-3011 Minneapolis MN 554B7 ity of CRYSTAL 784.78 763.89 Dec 6, 2011 7:00 PM rystal City Hall Council Chambers Y141 Douglas Dr N Crystal City Hall rystal MN 55422 4141 Douglas Dr N 163-531-1000 Crystal MN 55422 STATE GENERAL TAX No meeting required ichool District 281 Dec 5, 2011 6:05 PM Voter Approved Levy: 0393.80 543.56 Educational Service Center Other Local Levies: 565.02 0365.71 4148 Winnetka Ave N School District Total 958.82 909.07 New Hope MN 55427 ducational Service Center 1148 Winnetka Ave N Few Hope MN 55427 765-504-8000 Metro Special Taxing Dist. Dec 14, 2011 6:00 PM, etropolitan Council 47.35 543.60 Metropolitan Council 90 Robert Street North 390 Robert Street North t Paul MN 55101-1805 St Paul MN 55101-1805 51-647-1647 ther Spec. Taxing Dist: 111.82 996.39 No meeting required fiscal Disparity Tax: No meeting required lax Increment Tax: No meeting required Check out the convenient payment options available to pay NEXT YEAR's property taxes http://www.hennepin.us or call 612 348-3011 r This is Not a Bill e Do Not Pay, 2 I a HennOnl c Your Proposed Property Tau for 2012 6 P Important information is printed on the back of this form. www.hennepin.us Property ID NO: 17-118-21 44 0126 3813 EDGEWOOD AVE N 2010 TAXABLE MARKET VALUE FOR 2011 TAXES: 328,000 HOMESTEAD 2011 TAXABLE MARKET VALUE FOR 2012 TAXES: 315,920 HOMESTEAD Your taxable market value for property tax payable in 2012 was sent to you *A new law effective beginning for pay 2012 converts the homestead in the spring of 2011. The period to discuss possible changes has passed market value credit to a market value exclusion. The pay-2012 taxable and changes can no longer be made to your properly valuation. It is market value for homesteads reflects this exclusion. included here for your information only. 1) Actual 2011 property Tax 2) Proposed 2012 Percent of Change Prooeriv Tax 5, 258. 32 05,536.65 3% TOTAL excluding special assessments TY9 y Budget Meeting Dates Addresses for Correspondence Times and Locations iennepin County 51,518.17 1,581.64 Nov 29, 2011 6:00 PM 42460 Government Center Commissioner Board Room tinneapolis MN 55487 A2400 Government Center 612-348-3011 Minneapolis MN 55487 ity of CRYSTAL 01,572.25 1,712.56 Dec 6, 2011 7:00 PM rystal City Hall Council Chambers i141 ouglas Dr N Crystal City Hall rystal MN 55422 4141 Douglas Dr N P63-531-1000 Crystal MN 55422 iTATE GENERAL TAX No meeting required ichool District 281 Dec 5, 2011 6:05 PM Voter Approved Levy: 736.21 51,111.09 Educational Service Center Other Local Levies: 81,130.39 1819.45 4148 Winnetka Ave N School District Total 1,866.60 1,927.54 New Hope MN 55427 Educational Service Center 1148 Winnetka Ave N Sew Hope MN 55427 763-504-8000 Vetro Special Taxing Dist. Dec 14, 2011 6:00 PM Metropolitan Council 95.08 098.11 Metropolitan Council 90 Robert Street North 390 Robert Street North t Paul MN 55101-1805 St Paul MN 55101-1805 51-602-1647 ther Spec. Taxing Dist: 206.22 216.80 No meeting required fiscal Disparity Tax: No meeting required Fax Increment Tax: No meeting required This is Not a Dill © Do Not Pay - 22 Hennepin 2010 TAXABLE MARKET VALUE FOR 2011 TAXES: Your Proposed Property Tax for 2012 aj $ a 8 L Important information is printed on the back of this form. www.hennepin.us Property ID NO: 21-118-21 22 0072 3528 DOUGLAS DR N 427,000 COM PREFERRED /COM LAND NON PREF 2011 TAXABLE MARKET VALUE FOR 2012 TAXES: 406,000 CON PREFERRED /COM LAND NON PREF Your taxable market value for property tax payable in 2012 was sent to you `A new law effective beginning for pay 2012 converts the homestead in the spring of 2011. The period to discuss possible changes has passed market value credit to a market value exclusion. The pay 2012 tagabie and changes can no longer be made to your property valuation. It is market value for homesteads reflects this exclusion. included here for your information only. 1) Actual 2011 Property Tax 2) Proposed 2012 Property Tax Percent of Change 15,401.82 15,683.39 1.8% TOTAL excluding special assessments Budget Meeting Dates Addresses for Correspondence Times and Locations . lennepin County 2,283.19 52,412.27 Nov 29, 2011 6:00 PM - , t2400 Government Center Commissioner Board Room 4inneapolis MN 55487 A2400 Government Center f12-348-3011 Minneapolis MN 55487 ity of CRYSTAL 2,355.29 52,599.10 Dec 6, 2011 7L00 PM rystal City Hall Council Chambers i141 Douglas Dr N Crystal City Hall rystal MN 55422 4141 Douglas Dr N 63-531-100e Crystal MN 55422 TATE GENERAL TAX 03,820.44 53,832.40 No meeting required school District 281 Dec 5, 2011 6:05 PM Voter Approved Levy: 0964.89 51,464.71 Educational Service Center Other Local LBvigu3 51.689.16 i1,?32.ibb 4148 Winnetka Ave N School District Total 92,654.05 2,696.71 New Hope MN 55427 ducational Service Center 0 48 Winnetka Ave N lew Hope MN 55427 P63-504-8000 letro Special Taxing Dist. Dec 14, 2011 6:00 PM letropolitan Council 142.99 0149.66 Metropolitan Council 190 Robert Street North 390 Robert Street North t Paul MN 55101-1805 St Paul MN 55101-1805 f51-602-1647 t'ther Spec. Taxing Dist: i342.37 0370.84 No meeting required Fiscal Disparity Tax: S3,803.49 $3,622.43 No meeting required- ax Increment Tax: No -meeting required Check out the convenient payment options available to pay NEXT YEAR's property taxes http://www.hennepin.us or call 612 348-3011 ro This is Not a Bill ® Do Not Pa y. Hennepjn U Your Proposed Property Tax for 2012 Important information is prinked on the back of this form. www.hennepin.u5 Property ID NO: 05-118-21 43 000E 103 WILLOW BEND 2010 TAXABLE MARKET VALUE FOR 2011 TAXES: 19,500,000 CON PREFERRED 2011 TAXABLE MARKET VALUE FOR 2012 TAXES: 19,500,000 CON PREFERRED Your taxable market value for property tax payable in 2012 was sent to you *A new law effective beginning for pay 2012 converts the homestead in the spring of 2011. The period to discuss possible changes has passed market value credit to a market value exclusion. The pay 2012 taxable and changes can no longer be made to your property valuation. It is market value for homesteads reflects this exclusion. included here for your information only. 1) Actual 2011 Property Tax TOTAL excluding special assessments $ 7 6 4, 8 6 6 .3 8 Addresses for Correspondence ennepin County 5114,090.78 2400 Government Center inneapolis MN 55487 12-348-3011 ity of CRYSTAL $117,437.14 rystal City Hall 141 Douglas Dr N rystal MN 55422 65-531-1000 TATE GENERAL TAX $190,899.87 r:inni 01rstrlst 201 Voter Approved Levy: $44,273.03 Other Local Levies: t84,106.5R School District Total $128,579.55 ducational Service Center 148 Winnetka Ave N ew Hope MN 55427 63-504-800D etro Special Taxing Dist. etropolitan Council 07,145.51 90 Robert Street North t Paul MN 55101-1805 51-602-1647 ther Spec. Taxing Dist: *16,871.59 iscal Disparity Tax: S190,042.14 ax Increment Tax: 2) Proposed 2012 Percent of Change Property Tax 820,563.38 127,401.53 U 36,985.79 7.3% Budget Meeting Dates Times and Locations Nov 29, 2011 6:00 PM Commissioner Board Room A2400 Government Center Minneapolis MN 55487 Dec 6, 2011 7:00 PM Council Chambers Crystal City Hall 4141 Douglas Dr N Crystal MN 55422 202,410.00 No meeting required Dec 5, 2011 6:05 PM 72,292.05 Educational Service Center 4 60 .776, g(L 4148 Winnetka Ave N 137,067.31 New Hope MN 55427 Dec 14, 2011 6:00 PM 7,903.43 Metropolitan Council 399 Robert Street North St Paul MN 55101-1805 017,463.40 No meeting required 5191,331.92 No meeting required No meeting required Check out the convenient payment options available to pay NEXT YEAR'S property taxes http://www.hennepin.us or call 612 348-3011 This is Not a Bill m ®o Not Pay 25 City of Crystal Adequate General Fund Balance Formula Object 0100.3615 Final as of Decemer 31, 2010 Unreserved fund balance as of: Less amounts designated for specific purposes: Designated for compensated absences Designated for unrealized gains / (losses) Working capital' Next year's General Fund budget 6112 of next year's General Fund budget designated for working capital) General Fund Balance required by policy Fund Balance in excess (short) of formula requirements Amount available for transferring in current year Transfers in current year Uncommitted amount available in current year 12131 /2009 12/31 /2010 Fund Balance/ Fund Balance/ 2010 Budget 2011 Budget 7,405,422 $7,613,584 851,104 27,652 12,201,905 859,152 12,624 11,933,663 6,100,953 5,966,832 6,979,709 $6,838,608 425,713 212,857 774,976 387,488 212,857 $387,488 Memorandum VKYSrt.. AL 1,...,, DATE: November 3, 2011 f : Mayor and City Council FROM: Anne Norris, City Manager Charles Hansen, Finance Director SUBJECT: Review Proposed 2012 Permanent Improvement Revolving Fund Capital Improvement Justification Forms At the October 18th work session the City Council requested that the PIR capital items be brought to the November 10 work session. They are attached for your review. BU Project Description PIR Fund (Fund 405) Multi -Year Capital Improvement Plan 2012 Requested Budget Preliminary Adopted Amended YTD As Of: 2011 2011 10/31/11 2012 2013 2014 2015 2016 ADMINISTRATION / ELECTIONS / FINANC$_ 4100 Emergency Operations Center - TV and Projector Security Control System Computer Hardware and Software 10,000 4110 6,500 6,500 4,733 9,000 4111 40,100 40,100 22,141 35,300 39,500 51,000 52,000 52,500 4115 Replace Server 13,5,b0 13,500 5,626 14,000 14,500 15,000 15,500 16,000 4121 Replace Aministration & Finance copy machines, Res 2011-64 & 89 24,000 24,039 Records Management 60,000 100,000 40,000 Replace Tape Drive Library 16,000 142.000 167.500 s 4 lu i_5011TOTAhADMINISTRATION / ELECTIONS / FINANCE. 60,100 84,100 56.539 68.300 54.0001 v G:\ChedletBudgett2012 Budget\Capital ImprovementsTIR 2012 Budget 2adsRequest 12 Ver 7 11/3/2011 3:23 PM CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Emergency Operations Center — Projector and Screen Department: Administration Estimated Cost: $10,000 Funding Source: 4100 Year.to be Purchased: 2012 Description: Installation of a large screen in the community room (emergency operations center). Installation of a ceiling mounted projector in the community room. Installation of electrical and computer hardware for computer access in the community room. Justification: The community room is a multi -purpose rooms, which serve as the emergency operations center, meeting room and training center. In the event of an emergency it would be helpful to project computerized maps and GIS information onto a large screen. During meetings and training sessions it would also be helpful for presenters to use technological aides and decrease the amount of tripping hazards. AVI Quote from 2010 - $9,329 for Community Room Operational Impact / Other - staff, supplies or contractual: IT Manager or designee will oversee project. Contract with an outside vendor to install. List any item to be replaced by this purchase, explain how it will be disposed of: For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Security Control System Department: Administration Estimated Cost: $9,000 Funding Source: 4110 Year to be Purchased: 2012 Description: Installation of one key card access point for the police evidence room. Computer software upgrade. Justification: To enhance security and create a record of who accesses the areas and meet the finding from the 2011 property room audit. Police evidence room - $6,500, Software upgrade - $2,500 Operational Impact / Other - staff, supplies or contractual: Contract with Trans Alarm to install software and devises; IT manager or designee will prepare the computer hardware. List any item to be replaced by this purchase, explain how it will be disposed of: For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 4 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Computer Hardware and Software Department: Administration Estimated Cost: $35,300 Funding Source: 4111 Year to be Purchased: 2012 Description: Information technology computer software and hardware. Justification: Software: New or upgraded software upgrades $3,000 Hardware: 20 new PC's on a replacement program of 4-5 years @ $650 13,000 6 17" LCD monitors on replacement plan @ $300 1,800 Wireless Controller (needed after 5 access points are reached) 5,300 WiFi — 3 points at City Hall/Police and 4 points at Community Center 4,200 Various capital items (keyboards, cables, speakers, printers, power sources) 8,000 Operational Impact / Other - staff, supplies or contractual: The Assistant City Manager/Human Resource Manage and the IT Manager work on purchasing and installing many of the items. Staff also works with LOGIS on the purchase and implementation of some of the items. List any item to be replaced by this purchase, explain how it will be disposed of: Computer hardware is disposed of using a recycling vendor's services or we sell it according to state law requirements. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Computer Hardware and Software Department: Administration Estimated Cost: $39,500 Funding Source: 4111 Year to be Purchased: 2013 Description: Information technology computer software and hardware. Justification: Software: New or upgraded software upgrades Hardware: 3,000 New computers, monitors and various capital items. 36,500 Operational Impact / Other - staff, supplies or contractual: The Assistant City Manager/Human Resource Manage and the IT Manager work on purchasing and installing many of the items. Staff also works with LOGIS on the purchase and implementation of some of the items. List any item to be replaced by this purchase, explain how it will be disposed of: Computer hardware is disposed of using a recycling vendor's services or we sell it according to state law requirements. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 6 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Server Replacement Department: Administration Estimated Cost: $14,000 Funding Source: 4115 Year to be Purchased: 2012 Description: Information technology document server Justification: Add an additional server for document storage, including document imaging files. Operational Impact / Other - staff, supplies or contractual: The Assistant City Manager/Human Resource Manage and the IT Manager work with LOGIS on the purchase and implementation of a new server. List any item to be replaced by this purchase, explain how it will be disposed of. - Computer hardware is disposed of using a recycling vendor's services or we sell it according to state law requirements. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 7 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Server Replacement Department: Administration Estimated Cost: $14,500 Funding Source: 4115 Year to be Purchased: 2013 Description: Information technology document server J Operational Impact / Other - staff, supplies or contractual: The Assistant City Manager/Human Resource Manage and the IT Manager work with LOGIS on the purchase and implementation of a new server. List any item to be replaced by this purchase, explain how it will be disposed of. - Computer hardware is disposed of using a recycling vendor's services or we sell it according to state law requirements. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 0 BLI Project Description Preliminary Adopted Amended YTD As Of: 2011 2011 10/31 / 11 2012 2013 2014 2015 70 16 4321 CITY BUILDINGS City Hall Parking Lot 10,000 10,000 4327 City Hall - Misc. Concrete Repair 2,000 10,0004337CityHall - roof hatch and ladder, Res 2011-89 City Hall - replace downstairs hot water heater, Res 2011-89 10,000 0 4338 9,000 0 11,000 City Hall - air compressor duplex unit _ City Hall - Police garage/parkinggarage/parkinglot dtaina e 2, 000 14, 000 40, 000 4330CityHall - Bldg. Upgrades - Boiler replacement 4336 City Hall - replace rooftop air conditioners, 2nd & 3rd units 30 000 30,000 4337 City Hall R & M - roof, last half 90,000 4335 ICCC - Boiler Replacement 4340 CCC - Replace Air conditioner, 3rd unit Res 2011-89 2,500 2,500 19, 972 30, 000 4334 CCC - Skylight repair/maintenance,Res 2011-66 23,000 2, 000 4318CCC - Misc. Tile Repair Front Counter 2,000 2,000 4306 CCC - MN Room floor covering_ _ CCC - Replace lighting in all 7 bathrooms 15, 00fl 15,000 4335 000 9,000 7 585 2, 000 CCC - air compressor CCC - generator CCC - replace south parking lot _ CCC - pool buildingroof replacement 70, 000 80, 000 4310 90,000 4323 11312 IPW Building architect services 6.000 6,000 415 IPW - Bldg. - Streets Bldg make-up air/fumace re lacement Row 8,000 4314 Fire - South - Replace Roof _ _ 8%000 5, 000 5,000 4330Parks - Furnances, Becker in 2011, Forest in 2013 5,000 4, 881 18, 136 T 4326 Twin Oaks Parking Lot 10,000 10,000 8, 000 4326Brodwayparkinglot8,000 4326 Forest Park building driveway replacement 5,000 5,000 No. Lions Park Buildin door replacement 3 000 4309 Broadway wood trim replacement 4,000 22 000 000 T 4322 Parks - Hand Dryers for Warming Houses 4326 IParking lots - Becker South in 2012, Becker West in 2016 4326 I.Parking lots - Bassett Creek North in 2013, East in 2015 15,000 18,000 4326 Valley Place west parking lot 2q- 1,0 "1:1L C:1'l' 13111LDINGS 97.000 103.500 53.489 189.000 156,000 290.000 4 Z1.00U G:\ Charlie\Budgel\2012 Budgel\Capilal Improvements\PIR 2012 Budget 2.xlsRequesl 12 Ver7 1102011 3:23 PM CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: City Hall Miscellaneous Concrete Repair Department: City Buildings Estimated Cost: $2,000 Funding Source: PIR Year to be Purchased: 2012 Description: Miscellaneous concrete repair — curb, aprons, sidewalk. Justification: The City Hall — South Fire Station is surrounded has public sidewalks on two side, plus concrete aprons at street intersections, plus interior sidewalks and curb and gutter, plus fire station driveways. Maintaining all these facilities is important to the City and a safety issue. Operational Impact / Other - staff, supplies or contractual: No operational impact. List any item to be replaced by this purchase, explain how it will be disposed of: The concrete is removed and recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: City Hall Roof Hatch and Ladder/Stairway Department: City Buildings Estimated Cost: $10,000 Funding Source: PIR Year to be Purchased: 2012 Description: Install roof hatch and ladder/stairway for interior roof access. Justification: When City Hall was rebuilt in 1994, there was no provision made for roof access other than climbing an exterior extension ladder. This makes it difficult and dangerous to do routine inspection, maintenance, and repairs. It is often necessary to carry parts up and down the ladder which often leaves only one hand for holding onto the ladder. Operational Impact / Other - staff, supplies or contractual: No operational impact other than creating a safer work environment. List any item to be replaced by this purchase, explain how it will be disposed of: No items to be replaced. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 11 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: City Hall Domestic Water Heater Department: City Buildings Estimated Cost: $11,000 Funding Source: PIR Year to be Purchased: 2013 Description: Replace existing City Hall domestic water heater. Justification: City Hall was rebuilt in 1994. The existing water heater will be 20 years old in 2013. The heater consists of a small boiler, storage tank, and circulating pump. The heating system is in need of replacement. Operational Impact / Other - staff, supplies or contractual: No operational impact other than creating a more reliable hot water system. List any item to be replaced by this purchase, explain how it will be disposed of: The existing heating equipment will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 12 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: City Hall Duplex Air Compressor Replacement Department: City Buildings Estimated Cost: $2,000 Funding Source: PIR Year to be Purchased: 2012 Description: Replacement of city hall duplex air compressor. Justification: The City Hall HVAC system is controlled by compressed air. There is a main compressor with a backup/standby secondary compressor. This backup compressor is approximately 30- 40 years old and was retained from the old building equipment. A new replacement backup compressor should be purchased. Operational Impact / Other - staff, supplies or contractual: More reliable and safer service. List any item to be replaced by this purchase, explain how it will be disposed of: The existing equipment will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 13 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: City Hall — Police garage/parking lot drainage Department: City Buildings Estimated Cost: $14,000 Funding Source: PIR Year to be Purchased: 2012 Description: In several recent heavy rainfalls, the Police Department garage and parking lot on the north end of City Hall flooded. Because this area is critical to the operations of the Police Department, this problem needs to be resolved. Justification: The Police Department garage and parking lot are used for police vehicles and equipment. Occasional flooding during heavy storms is not acceptable in order to protect and maintain city equipment and personnel. Operational Impact / Other - staff, supplies or contractual: Preserving city equipment by eliminating the potential for flooding in heavy rains. Engineering staff is currently evaluating how best to achieve this. The work will likely be completed by a contractor. List any item to be replaced by this purchase, explain how it will be disposed of: For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is anew item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 -- 2016 Project Name: City Hall Hot Water Heat Boiler Replacement Department: City Buildings Estimated Cost: $40,000 Funding Source: PIR Year to be Purchased: 2013 Description: Replace City Hall hot water heating boiler. Justification: City Hall was rebuilt in 1994. In 2013 the boiler will be 19 years old. There is only one boiler (i.e. not a duplex system). A major failure in the winter would require emergency replacement at considerably more cost. The existing boiler is not as energy efficient as boilers built to current day standards. Operational Impact / Other - staff, supplies or contractual: No operational impact other than creating a more energy efficient and maintainable operation. List any item to be replaced by this purchase, explain how it will be disposed of: The existing equipment will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 15 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: City Hall Replace AC Unit #2 Department: City Buildings Estimated Cost: $30,000 Funding Source: PIR Year to be Purchased: 2012 Description: Replace rooftop air conditioning unit. Justification: There are three roof top AC units on City Hall. One failed and was replaced in 2010. The remaining two were installed in 1994 when the building was remodeled. The old units use a refrigerant that is no longer used and the compressors are less efficient than today's models. Both units should be changed out in the next few years. Operational Impact / Other - staff, supplies or contractual: More efficient operation and maintenance of City. Hall. List any item to be replaced by this purchase, explain how it will be disposed of: The existing equipment will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 16 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Community Center AC Unit # 3 Replacement Department: City Buildings Estimated Cost: $30,000 Funding Source: PIR Year to be Purchased: 2012 Description: Replacement Community Center air conditioning Unit #3. Justification: AC Unit #3 is an original air conditioning unit from 1990 when the CC was built. It is due for replacement. Operational Impact / Other - staff, supplies or contractual: More efficient operation and maintenance of the Community Center. List any item to be replaced by this purchase, explain how it will be disposed of. - The existing equipment will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 17 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Community Center Air Compressor Replacement Department: City Buildings Estimated Cost: $2,000 Funding Source: PIR Year to be Purchased: 2012 Description: Replacement of Community Center air compressor. Justification: The Community Center HVAC system is controlled by compressed air. There is only one compressor with no backup/standby. The existing compressor dates to 1990 when the CC was built. A new replacement backup compressor should be purchased. Operational Impact / Other - staff, supplies or contractual: More reliable service. List any item to be replaced by this purchase, explain how it will be disposed of: The existing compressor will be retained as an emergency backup. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is anew item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 1S CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Community Center Generator Department: City Buildings Estimated Cost: $70,000 Funding Source: PIR Year to be Purchased: 2012 Description: The Community Center is the city's back-up emergency operations center EOQ in case of a disaster. The Community Center is also the city's congregate care site for displaced residents in the case of an emergency. There is currently no alternate power source or generator serving the Community Center. Without a generator, there is no power for computers for staff or heat or air conditioning for residents needing shelter. Justification: Staff has been working with electricians and contractors to determine the proper sizing and cost of a generator for continuation of essential services at the Community Center. Preliminary estimates are $70,000 for an appropriately -sized generator. Operational Impact / Other - staff, supplies or contractual: Installation of the generator would be completed by a contractor. Routine maintenance and testing would be included in the general fund city buildings budget. List any item to be replaced by this purchase, explain how it will be disposed of: For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 19 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: South Fire Roof Replacement Department: City Buildings Estimated Cost: $80,000 Funding Source: PIR Year to be Purchased: 2013 Description: The roof on the South Fire Station (West Metro #2) will be 25 years old in 2013 and is in need of replacement. Justification: The existing roof is over 23 years old and requires replacement. Operational Impact / Other - staff, supplies or contractual: Protection of building structural elements. List any item to be replaced by this purchase, explain how it will be disposed of: The existing roofing material will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 20 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Parks Warming House Furnace Replacement Department: City Buildings Estimated Cost: $5,000 Funding Source: PIR Year to be Purchased: 2013 Description: Replace Forest Park building furnace. Justification: The existing furnace is original and in need of replacement. Operational Impact / Other - staff, supplies or contractual: More reliable and safer service. List any item to be replaced by this purchase, explain how it will be disposed of: The existing equipment will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is anew item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 1 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: North Lions Park Building Doors Replacement Department: City Buildings Estimated Cost: $3,000 Funding Source: PIR Year to be Purchased: 2012 Description: Replacement of the North Lions Park Building Doors. Justification: The two building doors have suffered vandalism and the frames are rusting out. The park is very heavily used. Operational Impact / Other - staff, supplies or contractual: More efficient maintenance of the building. List any item to be replaced by this purchase, explain how it will be disposed of: The existing doors and frames will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 2 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Parks Buildings Wood Trim Replace Department: City Buildings Estimated Cost: $4,000 Funding Source: PIR Year to be Purchased: 2012 Description: Replace wood trim at Broadway Park building. Justification: The wood trim is original and in need of replacement. Operational Impact / Other - staff, supplies or contractual: More efficient building maintenance. List any item to be replaced by this purchase, explain how it will be disposed of: The existing materials will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 3 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Parks Buildings Hand Dryers Department: City Buildings Estimated Cost: $5,000 Funding Source: PIR Year to be Purchased: 2013 Description: Install hand dryers in park building restrooms. Justification: Several of the parks building are yet to be converted to hand dryers from paper towels. Long term it is more efficient to use hand dryers. Operational Impact / Other - staff, supplies or contractual: More efficient building maintenance and operations. List any item to be replaced by this purchase, explain how it will be disposed of. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 24 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Resurface Becker Park South Parking Lot Department: City Buildings Estimated Cost: $22,000 Funding Source: PIR Year to be Purchased: 2012 Description: Resurface & stripe the existing south parking lot at Becker Park. Justification: The existing parking surface has expended its useful and maintainable life. Operational Impact / Other - staff, supplies or contractual: The parking lot replacement will be done by the Street Department. List any item to be replaced by this purchase, explain how it will be disposed of: The old pavement will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Parks North Bassett Parking Lot Replacement Department: City Buildings Estimated Cost: $15,000 Funding Source: PIR Year to be Purchased: 2013 Description: Replace the north asphalt parking lot at Bassett Creek Park. Justification: The north Bassett Creek Park parking lot is over 20 years old and is no longer in maintainable condition and is in need of replacement. Operational Impact / Other - staff, supplies or contractual: More efficient maintainability. List any item to be replaced by this purchase, explain how it will be disposed of: The existing parking lot will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 6 BU Project Description ENGINEERING 4603 G1S computer hardware & software 4605 New Hennepin Aerial Maps 4606 Replace #42 - 2002 Chevy pickup 4A 4607 Traffic Count Equipment 4609 Repaint #40 - 1998 Dodge Ram pickup Replace backpack inventory GPS TOTAL ENGINEERING Preliminary Adopted Amended YTD As Of: 2011 2011 10/31 / 11 a 01 0 3,000 1 L00 3,000 7,000 01 ?416 3,000 13.000 1J00 1 30.000 1 3.000 I} G:1ChadieTudgelt2012 Budget\Capitel ImpmvementsTIR 2012 Budget 2.xlsRequest 12 Ver 7 1113/2011 3:23 PM CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Hennepin Aerial Maps Department: Engineering Estimated Cost: $3,000 Funding Source: PIR Year to be Purchased: 2012 Description: Updated Hennepin County half section aerial photo maps. Justification: The Engineering Dept. maintains the most up to date aerial maps for the city for use by all city departments. Operational Impact / Other - staff, supplies or contractual: Most efficient operation of city business. List any item to be replaced by this purchase, explain how it will be disposed of: The existing materials are archived for historical reference. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 28 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Replace Traffic Count Equipment Department: Engineering Estimated Cost: $1,500 Funding Source: PIR Year to be Purchased: 2013 Description: Replace existing traffic counting equipment. Justification: Traffic counting equipment is used on a routine basis. It is subjected to all kinds of weather, vandalism and vehicles driving over it and has to be maintained and replaced. Operational Impact / Other - staff, supplies or contractual: Continued operation of city business. List any item to be replaced by this purchase, explain how it will be disposes Recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is anew item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 29 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Repaint Unit #40 Department: Engineering Estimated Cost: $3,000 Funding Source: PIR Year to be Purchased: 2012 Description: Prepare and repaint the exterior of Unit #40, a 1998 Dodge Ram. Justification: The paint system started failing approx. four years ago. It should be repainted to extend the life of the vehicle. Operational Impact / Other - staff, supplies or contractual: Most efficient operation of city business. List any item to be replaced by this purchase, explain how it will be disposed of: For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 30 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Replace Backpack GIS Inventory Equipment Department: Engineering Estimated Cost: $7,000 Funding Source: PIR Year to be Purchased: 2012 Description: Replace existing Tremble backpack GIS/GPS positioning equipment which is 10 years old. Justification: The existing equipment has been having maintenance problems and is old technology that is hard to find support for. Operational Impact / Other - staff, supplies or contractual: Most efficient operation of city business. List any item to be replaced by this purchase, explain how it will be disposed of: Retained as backup equipment. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 31 BU Project Dtescription Preliminary Adopted Amended YTD As Of: 2011 2011 iQ3 1/11 2012 2013 2014 2015 2016 STREET IMPROVEMENTS Annual Sidewalk, Curb and Gutter Replacement 10,000 10,0004901 6,239 12,000 12,000 12,000 12,000 L&00 4902 Retaining Wall Replacement - Citywide _ 12,000 12,000 12,000 12,000 12,000 12,000 12,l100 4903 Street Overlay Projects JAIley Reconstruction, Phases 6 - 10 Local share County Hi way 81 Reconstruction, Res 2011-89 60,000 60,000 002 50,000 50,000 50,000 50,000 150.0U114905175,400 175,400 125,068 168,000 171,000 158,000 50,000 170,000 4906 a 3,700 3,674 395,000 TOTAL STREETIMPROVEMENTS j 257,400 26 L 100 194.9831 243"000 640,000 232"000 244.000 2a 1.Q[hU G: 1Chadi0,Budget12012 Budget Capital ImpmvementslPIR 2012 Budget 2.xlsRequesl 12 Ver 7 11/3/2011 3:23 PM CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Annual Sidewalk Curb and Gutter Replacement Department: Street Improvements Estimated Cost: $12,000 / year Funding Source: PIR Year to be Purchased: 2012 & 2013 Description: Repair curb and gutter and sidewalk at scattered locations throughout the ci Justification: Maintenance of the City's curb and gutter and sidewalk infrastructure is an ongoing process. Sidewalks are inspected and repaired based on plow operator's observations. Trip hazards are eliminated as soon as possible. Operational Impact / Other - staff, supplies or contractual: More efficient maintenance curb and gutter and sidewalks. List any item to be replaced by this purchase, explain how it will be disposed of: The existing concrete will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. J 33 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Annual Retaining Wall Replacement Department: Street Improvements Estimated Cost: $12,000 Funding Source: PIR Year to be Purchased: 2012 & 2013 Description: Replace retaining walls at scattered locations throughout the city. Justification: Maintenance of the City's retaining wall infrastructure is an ongoing process. In recent years crumbling, and dangerous leaning walls continue to be replaced. Walls must be replaced on an approximately 20-year cycle. Operational Impact / Other - staff, supplies or contractual: More efficient maintenance retaining walls. It is determined on a case by case basis whether to rebuild a specific wall in house or contract the work. List any item to be replaced by this purchase, explain how it will be disposed of: The existing walls will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 34 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Street Overlay Projects Department: Street Improvements Estimated Cost: $50,000 Funding Source: PIR Year to be Purchased: 2012 Description: Mill and overlay scattered local street locations, Phases 12-16. Justification: The streets in the remaining yet to be done reconstruction areas continue to deteriorate at an ever increasing rate. There are 506,877 square yards of street surface in Phase 12-16 that need to be maintained. The cost in 2012 to keep the local streets in passable condition until they are rebuilt is $50,000. Operational Impact / Other - staff, supplies or contractual: More efficient maintenance of the local streets. List any item to be replaced by this purchase, explain how it will be disposed of: The existing asphalt will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Street Overlay Projects Department: Street Improvements Estimated Cost: $50,000 Funding Source: PIR Year to be Purchased: 2013 Description: Mill and overlay scattered local street locations, Phases 13-16. Justification: The streets in the remaining yet to be done reconstruction areas continue to deteriorate at an ever increasing rate. In 2012 there was 506,877 square yards of street surface in Phase 12-16 that need to be maintained. The cost in 2013 to keep the remaining un-rebuilt local streets in passable condition until they are rebuilt is $50,000. Operational Impact / Other - staff, supplies or contractual: More efficient maintenance of the local streets. List any item to be replaced by this purchase, explain how it will be disposed of: The existing asphalt will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 36 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Annual Alley Project Department: Street Improvements Estimated Cost: $168,000 Funding Source: PIR Year to be Purchased: 2012 Description: Annual alley reconstruction for new concrete alleys. Justification: Alleys are all original. Some are still gravel, others that have been not been rebuilt are asphalt in poor condition. This is a ten-year program. The 2012 project will be the 6a` project. This money is just to cash flow the project since the project is funded by the Storm Drain Utility and through special assessments. Operational Impact / Other - staff, supplies or contractual: More efficient maintenance of city alleys.' List any item to be replaced by this purchase, explain how it will be disposed of: The existing asphalt will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 37 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Annual Alley Project Department: Street Improvements Estimated Cost: $171,000 Funding Source: PIR Year to be Purchased: 2013 Description: Annual alley reconstruction for new concrete alleys. Justification: Alleys are all original. Some are still gravel, others that have been not been rebuilt are asphalt in poor condition. This is a ten-year program. The 2013 project will be the 7th project. This money is just to cash flow the project since the project is funded by the Storm Drain Utility and through special assessments. Operational Impact / Other - staff, supplies 4 More efficient maintenance of city alleys.' List any item to be replaced by this purchase, explain how it will be disposed of: The existing asphalt will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 38 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 Project Name: Local Share County Highway 81 Reconstruction Department: Street Improvements Estimated Cost: $395,000 Funding Source: PIR Year to be Purchased: 2013 Description: Hennepin County Highway 81 Reconstruction is a $70,000,000 project run by Hennepin County that will reconstruct the portions of the highway that run through the City of Crystal. The City is responsible for a share of the property acquisition and construction cost and for certain enhancements that are of local benefit. These local costs are expected to total about 4,000,000. The City Council authorized the issuance of up to $2,600,000 of bonds to be repaid by property taxes. The remaining local costs will be paid by special assessments, utility funds, and the Economic Development Authority. Justification: Payments to Hennepin County are spread over the period of 2009 through 2014. This 395,000 represents the last issuance of the $2,600,000 of bonds that were authorized in 2009. These need to be issued in 2013 in order to levy property taxes that will be payable in 2014. Operational Impact / Other - staff, supplies or contractual: None; city staff will be coordinating with county staff as needed. List any item to be replaced by this purchase, explain how it will be disposed of: None. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is anew item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 9 u k IM R-U Proiect Description Preliminary Adopted Amended YTD As O£ 2011 2011 10/31/11 2012 2013 2014 2015 2016 4713 `Scan Tool Update 1,800 1,900 a _y 4738 Replace #301 - 1997 Chev 1/2 Ton Pickup Res 2011-89 22,759 202,640 22,759 4746 Race #309 - 1997 5 yard tandem dumptruck & plow, Res 2011 200,000 202,640 4701 Replace 4303A - 1994 Trackless plow blower head, Res 2011-64 8,000 18,780 18,785_: T3,5004732Rehab #364 Patching Hot Box 4711 Replace #307 - 2001 3/4 ton pickup 24,000 4729 Re lace #342 - trailer for 1990 roller 8 000 4709 IReplace 316 - 2000 1 ton 4x4 pickup 60,000 i 4701 Replace 9302B - 2006 Trackless sidewalk plow broom 8,000 4716 Replace #306 - 2002 1/2 tonpickup_ 4728 Replace #334 - 1997 Melroe Bobcat Replace #332 - 1995 Wacker Plate Tamper 25,000 45,000 2,500 4701 Replace #303 - 1994 Trackless sidewalk plow _ Replace #314 - 1999 5 yard dumptruck & plow 110,000 180,000 4704 Replace #312 - 2000 5 yard dumptruck & plow 180,000 4712 Replace #339 Tack tanks (1998) 30,000 4719 Replace #336 crack sealer 52,000 Replace #305 Bucket truck (2000) 80,000 8,000Relace #345 Bobcat trailer (1999) fO"I AL STREETS 140.0002U8.000 244-179 244,184 93.800 192,500 189.900 213,500 G:\Chadie\Budget\2012 Budget\Capital Impmvements\PIR 2012 Budget 21dsRequest 12 Ver7 11/3/2011 3:23 PM CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Scan Tool #PIR 4713 Department: Streets Estimated Cost: $1,800 Funding Source: PIR Year to be Purchased: 2012 Description: Code Reading Scan Tool #4713 Diagnostic Equipment. Justification: Update program for repair of vehicles. Reads fault codes and sensors in all of our equipment. Operational Impact / Other - staff, supplies or contractual: List any item to be replaced by this purchase, explain how it will be disposed of: Kept as resource for older vehicles. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: #307 3/4 Ton Pick-up Department: Streets Estimated Cost: $24,000 Funding Source: PIR Year to be Purchased: 2012 Description: Replace #307 A 2001 Chevrolet Pick-up Truck Standard Box. Justification: Truck is used to haul barricades, tools for asphalt work and personnel to work, schools, meetings. Existing truck is in need of replacement. Operational Impact / Other - staff, supplies or contractual: List any item to be replaced by this purchase, explain how it will be disposed of: Old #307 will be sent to auction. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 42 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: #342 Trailer Department: Streets Estimated Cost: $8,000 Funding Source: PIR Year to be Purchased: 2012 Description: Replace #342 A 1990 7,000 pound Towmaster Trailer. Trailer is too light for new Skidloader and hard to load 3 ton roller. Justification: Need to buy 12,000 pound trailer to haul new Skidloader and also be able to haul 3 ton roller many times both machines are out on jobs. Operational Impact / Other - staff, supplies or contractual: List any item to be replaced by this purchase, explain how it will be disposed of: Old #342 will be sent to auction. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 43 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: #316 1 Ton with Hoist and Plow 4 x 4 Department: Streets Estimated Cost: $60,000 Funding Source: PIR Year to be Purchased: 2012 Description: Replace #316 A 2000 1 Ton Chevrolet with Dump Box, Plow 4 x 4. Justification: This truck is used heavily in winter for alleys, cul-de-sacs, hauls, hot box, tack tank, crack patcher and roller. Existing truck is in need of replacement. Operational Impact / Other - staff, supplies or contr List any item to be replaced by this purchase, explain how it will be disposed of: This truck will be sent to auction. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 44 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: #306 1/2 Ton Pick-up Ext. Cab Department: Streets Estimated Cost: $25,000 Funding Source: PIR Year to be Purchased: 2013 Description: Replace #306 2002 Chevrolet 1500 Series Pick-up with Standard Box. Justification: Mechanics truck, mobile fleet repair, parts runner, drop & pick up people from outside repair shops. Existing truck is in need of replacement. Operational Impact / Other - staff, supplies or contractual: List any item to be replaced by this purchase, explain how it will be disposed of: Truck will be sent to auction. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 45 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: #334 Skid Loader Department: Streets Estimated Cost: $45,000 Funding Source: PIR Year to be Purchased: 2013 Description: Replace #334 A 1997 Bobcat 863 H with 2,900 Hrs. Justification: Heavily used in street milling, asphalt repair, unloading trucks with deliveries, load trucks in shop, screening black dirt. Existing Bobcat has outlived it useful life. Operational Impact / Other - staff, supplies or contractual: Less maintenance. List any item to be replaced by this purchase, explain how it will be disposed of: Will trade in on new one or send to auction. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is anew item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 46 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: #332 Plate Tamper Department: Streets Estimated Cost: $2,500 Funding Source: PIR Year to be Purchased: 2013 Description: Replace #332 Wacker Plate Tamper (1995) Justification: Used on small potholes, utility cuts, compact edges on trail before large roller is used, both recycle and asphalt capable. Operational Impact / Other - staff, supplies or contractual: List any item to be replaced by this purchase, explain how it will be disposed of: Send to auction. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 47 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: #303 Sidewalk Plow Department: Streets Estimated Cost: $110,000 Funding Source: CIP Year to be Purchased: 2013 Description: 303 is a 1994 Trackless Sidewalk Machine with Blower Head and V-Plow. Justification: This machine is used all winter long to maintain city sidewalks. spring and fall, we are just starting to use it when we mill streets. out. Operational Impact / Other - staff, supplies or contractual: It is also used to sweep Existing machine is worn List any item to be replaced by this purchase, explain how it will be disposed of: Trade in or sent to auction. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is anew item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. W-1 BU Proiect Description Preliminary Adopted Amended YTD As Of- 2011 2011 1 31/11 2012 2013 2014 2015 2016 5019 Replace Park Fences 7 5_00 5037 Resurface Basketball Courts _ _ 5035 New Forest Soccer Fields with irrigation_ 5004 JInstall Outfield Fencing & Backstops - Valley Place Park, Res 20 4.000 4,000 70,000 70,000 30,698 y 18,000 21,000 21,007 MAC Boardwalk - - - - - 14,000 Becker Park retaining wall Cavanaugh play ground retaining wall 22,500 26,646 7,500 5067 Little Lea a Fields upEade & repair, Res 2011-89 9,860 5011 lResurface Tennis Courts - Valley Place & North Lions (2) 45,000 45,000 5019 Replace Becker Park soft ball fences 90,000 5052 1 Upgrade Skate Parkequipment 10,000 10,000 5038 Restore Native Vegetation - Various Park Sites & Twin Lake 10,000 2,500 220_1000 5000 ICavanagh drinking fountain replacement Basset Creek playground drainage, Res 2011-66 _ 5063 25,000 8,500 0 7,416 5Q41 Park Equipment - Soo Line Park, Resolution 2011-66 Park Equipment - Bassett Creek Park 55,0005056ValleyPlacesecondhockeyrink 5056 Valley Place hockey rink lights 50,000 5056 Install permanent hockey rink - Twin Oaks Park 45,000 5056 IRebuild hockey rinks - Welcome Park 50,000 5056 Rebuild Hockey Rink - Iron Horse Park 50,000 5042 Small Equip - Re lace #163 - 1990 Honda Pressure Washer 32,000 32,529 2,200 55,0005061Replace #115 - 1999 GMC 1 ton truck & plow, Res 2011-66 Replace #I I I - 1997 Ford F250 5059 Replace #114 - 1984 Kubota tractor 5014 iReplace #103 - 2000 GMC 1 ton pickup & plow 50,000 20,000 55,000 40,000 T Replace #104 - 2000 GMC 3/4 ton truck 5007 Replace #123 - 2000 Toro 455 _ Re lace #123 - 2000 Toro 455D _ Replace #117A Ersrwe snowblower 77,000 Y` 40,000 8,000 Replace #120 2001 Toro Workman i 10,000 Replace #127 - 2003 Toro 580D mower 85,000 222,860] 176,500 TOTAL PARKS 118.296 300.500 230,000 125.700 78.000 205.000 G:\Ghadie\Budget\2012 Budget\Capital ImpmvementsTIR 2012 Budget 2xlsRequest 12 Ver 7 11/3/2011 3:23 PM CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Replace Park Fences Department: Parks Estimated Cost: 7,500 Funding Source: PIR Year to be Purchased: 2012 Description: Replace/repair existing fences in city parks. Justification: There are numerous, small sections of fence that need repair or replacement. The fence next to the Bassett Creek playground is one example. Operational Impact / Other - staff, supplies or contractual: This work will be contracted out; no operational impact. List any item to be replaced by this purchase, explain how it will be disposed of: For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 50 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Resurface Basketball Courts Department: Parks Estimated Cost: 4,000 Funding Source: PIR Year to be Purchased: 2012 Description: Resurface existing bastketball courts North Bass Lake & Skyway Parks Justification: The existing court surfaces are cracked and in need of resurfacing. Operational Impact / Other - staff, supplies or contractual: Work will be performed by Public Works staff. List any item to be replaced by this purchase, explain how it will be disposed of: Old pavement will be recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 51 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Extension of MAC Boardwalk Department: Parks Estimated Cost: 14,000 Funding Source: PIR Year to be Purchased: 2012 Description: Extend the existing boardwalk located along the north trail of MAC Wildlife Area. Justification: Recent work to the Wildlife Area has raised the water table resulting in the north trail to remain under water for longer periods restricting the use of the trail to dry periods only. Operational Impact / Other - staff, supplies or contractual: Parks staff will construct and install the boardwalk. List any item to be replaced by this purchase, explain how it will be disposed of: For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is anew item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 52 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Replace Existing Retaining Wall At The Becker Playground Department: Parks Estimated Cost: $22,500 Funding Source: PIR Year to be Purchased: 2012 Description: Replace the existing wood retaining wall surrounding the playground at Becker Park. Justification: The existing wall has deteriorated over the years and is now unsafe and in need of replacement. Operational Impact / Other - staff, supplies or contractual: This work will be contracted out; no operational impact. List any item to be replaced by this purchase, explain how it will be disposed of: The old wall will be disposed of. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 53 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Replacement Retaining Wall For The Cavanagh Playground Department: Parks Estimated Cost: $7,500 Funding Source: PIR Year to be Purchased: 2012 Description: Replace the existing plastic border surrounding the Cavanagh playground with a new block retaining wall. Justification: The existing retaining wall has been damaged and is in poor and unsafe condition. Operational Impact / Other - staff, supplies or contractual: Parks staff will do the site prep and install the retaining wall. List any item to be replaced by this purchase, explain how it will be disposed of: The existing wall will be disposed of. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Replace Softball Fences at Becker Park Department: Parks Estimated Cost: 90,000 Funding Source: PIR Year to be Purchased: 2012 Description: Replace all fences around both softball fields at Becker Park. Justification: The existing fences lines around the ballfields are plastic coated and that coating has flaked off over the years. In most locations, the fence is stretched or damaged. Operational Impact / Other - staff, supplies or contractual: This work will be contracted out; no operational impact. List any item to be replaced by this purchase, explain how it will be disposed of: For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is anew item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 41 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Upgrade Skate Park Equipment Department: Parks Estimated Cost: 10,000 Funding Source: PIR Year to be Purchased: 2013 Description: Replace/upgrade skate park equipment. Justification: In 2013 the skate park will be 7 years old. The recreation facility receives a lot of hard use each year and in order to keep the park safe and interesting, equipment will need to be overhauled, upgraded and/or replaced. Operational Impact / Other - staff, supplies or contractual: When appropriate, staff will rebuild existing equipment or new equipment purchased. List any item to be replaced by this purchase, explain how it will be disposed of: Equipment removed from the park will be disposed of. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 56 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Restore Native Vegetation Department: Parks Estimated Cost: 10,000 Funding Source: PIR Year to be Purchased: 2013 Description: Restore native vegetation at Twin Lake and along shorelines in various park ponds. Justification: The shoreline around many of the City's ponds, including along Twin Lake Trail are a continual maintenance problem due to invasives and volunteer trees. Restoring native vegetation will reduce the long term maintenance cost and improve the aesthetics of the parks. Operational Impact / Other - staff, supplies or contractual: Work will be completed through a combination of Public Works labor and contracted services. List any item to be replaced by this purchase, explain how it will be disposed of: For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. M CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: New Hockey Rink at Valley Place Park Department: Parks Estimated Cost: 55,000 Funding Source: PIR Year to be Purchased: 2012 Description: Install a second hockey rink next to the existing one at Valley Place Park, consistent with the Park and Recreation Commission's Long -Range Park Plan. Justification: This second rink is part of the Comprehensive Plan for the parks to centralize winter sports at several parks. A second rink at Valley Place Park will allow users the opportunity for pickup games while the first rink is used for organized practice or games. It will also increase the efficiency of staffing the warming house. The hockey rink at Bassett Creek Park was recently removed in anticipation of the construction of the second rink at Valley Place Park. Operational Impact / Other - staff, supplies or contractual: Parks staff will do the site work and the hockey boards/enclosure installation will be contracted out. List any item to be replaced by this purchase, explain how it will be disposed of: For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 5 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Valley Place Park Hockey Lights Department: Parks Estimated Cost: $50,000 Funding Source: PIR Year to be Purchased: 2012 Description: Replace the existing flood lights with new poles and fixtures. Justification: The lights will be repositioned so they best illuminate the existing and a second, future hockey rink. When the existing rink was built in 2010, it was relocated approximately 20 feet west of the old rink. Because of that and the eventual construction of a second rink, the lights need to be relocated to illuminate both rinks. One of the existing light poles is in the play area of the softball field to the east of the hockey rink, creating a safety risk to the softball players. The existing light fixtures are obsolete and are not worth re -installing. Operational Impact / Other - staff, supplies or contractual: Work will be contracted. List any item to be replaced by this purchase, explain how it will be disposed of: Existing lights will be recycled and poles disposed of. i For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is anew item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 59 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Permanent Hockey Rink — Twin Oaks Park Department: Parks Estimated Cost: 45,000 Funding Source: PIR Year to be Purchased: 2013 Description: Remove the temporary hockey rink and install a permanent hockey rink at Twin Oaks Park, next to the warming house, consistent with the Park and Recreation Commission's Long -Range Park Plan. Justification: This permanent hockey rink is part of the Comprehensive Plan for the parks to centralize winter sports at several parks. There is already a staffed warming house at Twin Oaks Park. The old temporary rink boards are in need of repair or replacement. Operational Impact / Other - staff, supplies or contractual: Parks staff will do the site work and the hockey boards/enclosure installation will be contracted out. List any item to be replaced by this purchase, explain how it will be disposed of: The old boards will be removed by Parks staff and disposed of. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 60 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Replace Welcome Hockey Rink Department: Parks Estimated Cost: 50,000 Funding Source: PIR Year to be Purchased: 2013 Description: Replace existing hockey rink located at Welcome Park. Justification: The existing rink at Welcome Park is showing its age and requires more maintenance every year. It is not uncommon to have boards fall off midseason, creating hazardous conditions for users. The new rink will have an improved design, lowering the maintenance needs and provide a improved recreational experience for the customers. Operational Impact / Other - staff, supplies or contractual: Parks staff will do the site work, steel & lumber components purchased, and staff will assemble and install the new rink. List any item to be replaced by this purchase, explain how it will be disposed of: The old rink will either be donated to another municipality or disposed of. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 61 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Replace #111 —1997 Ford F250 Department: Parks Estimated Cost: 50,000 Funding Source: PIR Year to be Purchased: 2012 Description: Replace unit #111, a 1997 Ford F250 equipped with utility boxes and power inverter, with a similarly equipped unit. Justification: This truck is equipped so employees can perform a variety of maintenance tasks in the field. While used all year, during the summer months its primary use is the maintenance of playground equipment. The utility boxes are rusting out so the equipment stored there frequently gets wet and eventually rusty. With a few modifications or additions to the basic design, a new unit would function in the same capacity. Operational Impact / Other - staff, supplies or contractual: List any item to be replaced by this purchase, explain how it will be disposed of: The existing truck would be auctioned. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 6 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Replace #114 — 1984 Kubota Tractor Department: Parks Estimated Cost: 20,000 Funding Source: PIR Year to be Purchased: 2013 Description: Replace unit #114, a 1984 Kubota tractor, with a similar unit. Justification: This Kubota tractor is used every summer to groom and re -grade ballfields. It has held up well over the years but in 2013 it will nearly 30 years old. It is time to replace it. Operational Impact / Other - staff, supplies or contractual: The new tractor will require less maintenance and be more dependable. The new tractor will be purchased directly from a vendor. List any item to be replaced by this purchase, explain how it will be disposed of: The old unit will be auctioned. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 63 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Replace Unit 4103 — 2000 GMC 1 Ton Pickup & Plow Department: Parks Estimated Cost: 55,000 Funding Source: PIR Year to be Purchased: 2013 Description: Replace unit #103, a 2000 GMC one ton pickup truck and snow plow. Justification: 103 will be 12 years old in 2012 and is due for replacement. This truck is used throughout the year including snow plowing during the winter months. Operational Impact / Other - staff, supplies or contractual: The new vehicle will be more dependable and reduce the required maintenance help to keep the operations of the department efficient and ready for weather emergencies. List any item to be replaced by this purchase, explain how it will be disposed of: The old unit and plow will be traded or sold at a public auction. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 64 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Replace Unit #104 — 2000 GMC 3/4 Ton Pickup Department: Parks Estimated Cost: $40,000 Funding Source: PIR Year to be Purchased: 2013 Description: Replace unit # 104, a Justification: 104 will be 12 years old in 2012 and will have approximately 70,000 miles. It is due for replacement. This truck is used throughout the year by the Park Superintendent. Operational Impact / Other - staff, supplies or contractual: The new vehicle will be more dependable and reduce the required maintenance help to keep the operations of the department efficient and provide better fuel economy. List any item to be replaced by this purchase, explain how it will be disposed of. - The old unit will be traded or sold at a public auction. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 65 10 BU Project Description Preliminary Adopted Amended YTD As Of. 2011 2011 10/31 i 1 1 2012 2013 20.14 2015 —1016 FORESTRY lBoulevard Tree Planting 28,00028,000580027,000 27,000 645 27,000 28,000 28,000 5803 1 Tree planting by Grant ($25,000 carry forward to 2011) 25,000 25,000 5804 Tree Spade 9,000 9,000 Tree inventory equipment replacement 000 2,00_0 Re lace Forestry truck #44 - 1998 Dodge 4 22,000 TOTAL FOR L-SI'RY 61.000 61.000 645 31.000 50.000 28.000 28.000 30.000 GAChadie\Budget\2012 Budget\Capital Impmvements\PIR 2012 Budget 2.xlsRequest 12 Ver7 11/3/2011 3:23 PM CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Boulevard Tree Planting Department: Forestry Estimated Cost: $139,000.00over 5 years Funding Source: PIR Year to be Purchased: 2012-2016 Description: The PIR tree planting fund has enabled the City of Crystal to make a modest — yet significant effort to restore the community tree canopy. Mostly along street rights -of -way, the plantings are targeted at a specific neighborhood(s), creating/furthering a sense -of -place. 2012: $27,000.00 2013-2016: $28,000.00 // year Justification: Not only have devastating diseases claimed many of our trees, the emerald ash borer now threatens 15% of our remaining inventory. Our planting efforts over the past decade have heightened citizen environmental awareness (as evidenced by the large increase in "thank you" calls during planting season (and a reduction in complaints). Trees benefit Crystal through cooling (summer), stormwater management, erosion control, enhanced health and well-being of citizens, and increased property values. Operational Impact / Other - staff, supplies or contractual: Many forestry job duties work well with interdepartmental cooperation and teamwork. List any item to be replaced by this purchase, explain how it will be disposed of: For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 67 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Tree Inventory Replacement Equipment Department: Forestry Estimated Cost: $4,000.00 Funding Source: PIR Year to be Purchased: 2012 Description: Replacement of tree inventory tracking equipment. Justification: The tree inventory tracking equipment is approximately 10 years old, has outdated interfaces, and has ongoing maintenance problems. It is in need of replacement with an updated model. Operational Impact / Other - staff, supplies or contractual. Accurate records of the City's tree inventory are critical to the efficient management of the public trees. List any item to be replaced by this purchase, explain how it will be disposed of: Recycled. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 68 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: Replace Forestry Pick-up Truck Department: Forestry Estimated Cost: $22,000.00 Funding Source: PIR Year to be Purchased: 2013 Description: Replacement of Unit #44, 1998 Dodge pickup truck. Justification: In 2013 Unit #44 will be 15 years old and will have live out its useful life. Operational Impact / Other - staff, supplies or contractual. List any item to be replaced by this purchase, explain how it will be disposed of: ` 1Soldatauction. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 69 JBU Proiect Descrimioa Preliminary Adopted Amended YTD As Of. 2011 2011 10/31/11 2012 2013 2014 2015 7016 SWIMMING POOLIWATERSLIDE 5415 Pool -replace louvers and frames, Res 2011-89 20,000 0 20,000 2,000 1,000 I0,000 5401 Lounge Seating, Res 2011-89 _ 4,000 4,00.0 5405 IRe2lace umbrella in zero -depth pool, Res 2011-89 Replace popcorn popper _ Replace 50 hp motor for large waterslide, Res 2011-89 2,500 6,000 2,5005413 5413 2,0005415Replaceshowerfixtures & shower heads 2,000 3,_200 2,000 2,000 5406 Replace Sand In Sand Filters 7,000 3 500 3,5005413Chemicalfeedequipmentcontrollers) -- 3,500 Security camera in concessions area _ Water slide gelcoat & renovation 7,000 5404 80,000 7,0005416WaterWalkcargonet 1.00,000 84,150 66,000 5416 Splash Pad Extend Entryway Entryway Decorative Structures/Panels Replace building hot water heater Renovate/Maintain Spray Features Umbrella and/or Fabric replacement program (3) 15,000 f0"CA1_ SWIMMING I'U(Jt_ 'r\'1'LRSI_IUI — - --- — 24.5UU 19.50017.700 183 85.5UU 14.5D0 27U.150 28.U00 G:1ChadielBudget12012 BudgetlCapital ImpmvementsOR 2012 Budget 2.xlsRequest 12 Ver 7 1113f2011 3:23 PM CAPITAL IMPROVEMENT REQUEST 2012-2016 PROJECT NAME: Replace Shower Fixtures/Showerheads DEPARTMENT: Pool ESTIMATED COST: $2,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2012 and 2013 DESCRIPTION: Replace worn showerheads/fixtures JUSTIFICATION: Due to heavy use, a certain number of showerheads/fixtures need periodic replacement. 2012 is the 2"d year and 2013 is the 3`d year of a 3 year program. These were not redone when the pool was redesigned. OPERATIONAL IMPACT/OTHER: staff, supplies or contractual: Showers need to be kept in working order. Work is done in house. No additional budget items required. List any item to be replaced by this purchase, explain how it will be disposed of: Non -working apparatus will be trashed. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 71 CAPITAL IMPROVEMENT REQUEST 2012-2016 PROJECT NAME: Replace sand in sand filters DEPARTMENT: Pool ESTIMATED COST: $7,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2012 DESCRIPTION: Replace sand in sand filters JUSTIFICATION. Maintenance for the sand filters suggests replacement of the sand in the filters every 5 7 years to ensure proper function of the equipment OPERATIONAL IMPACT/OTHER: staff, supplies or contractual: The filters need to be kept in proper working order. No other budget impact. List any item to be replaced by this purchase, explain how it will be disposed of: Old sand to be removed and disposed. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 7 CAPITAL IMPROVEMENT REQUEST 2012-2016 PROJECT NAME: Chemical Feed Controllers DEPARTMENT: Pool ESTIMATED COST: $3500 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2012 and 2013 DESCRIPTION: Replacement of the 3 chemical feed controllers (1 per year for 3 years) JUSTIFICATION: Average life of these units is 5 — 7 years so we would start replacement in 2012. This replacement program keeps us current on technology. OPERATIONAL IMPACT/OTHER: staff, supplies or contractual: The chemical feed controllers need to be kept in proper working order. No other budget impact. List any item to be replaced by this purchase, explain how it will be disposed of: Old controllers to be removed and disposed. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 73 CAPITAL IMPROVEMENT REQUEST 2012-2016 PROJECT NAME: Security Camera — Pool Concessions DEPARTMENT: Pool ESTIMATED COST: $7,000 FUNDING SOURCE. PIR YEAR TO BE PURCHASED: 2012 DESCRIPTION: Add additional security camera for concessions area JUSTIFICATION: In 2011, the Pool added 4 vending machines to the concession area. There is also a change machine attached to the vending machines. We will use the cameras to monitor the area from the bath house when the night watch is on duty. When we do not have some working we can use this to identify anyone trying to break into the machines. OPERATIONAL IMPACT/OTHER: staff, supplies or contractual While our staff is on duty, our staff can monitor the vending machines along with our other cameras of the pool. The surveillance cameras can also abate theft from outsiders. Possible repair/maintenance in general fund of pool budget List any item to be replaced by this purchase, explain how it will be disposed of: None For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 74 CAPITAL IMPROVEMENT REQUEST 2012-2016 PROJECT NAME: Waterslide Gel Coat DEPARTMENT: Pool ESTIMATED COST: $80,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2013 DESCRIPTION: Renovate waterslide by inspection of seams, repair work if needed and gel coating the slide JUSTIFICATION: The waterslide is over 20 years old and has been gel coated only once. The slide needs to be properly maintained to ensure safe operation and use. OPERATIONAL IMPACT/OTHER: staff, supplies or contractual: This will keep the waterslide in working condition for many more years. List any item to be replaced by this purchase, explain how it will be disposed of: None For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 75 BU Proiect Descrit)tion Preliminary Adopted Amended YTD As Of: 2011 2011 10/31/11 2012 2013 2014 2015 2016 COMMUNITY CENTER 5603 Padded Chairs, Res 2011-89 3,000 2,923 3i500 5609 Replace floor scrubber, Res 2011-89 10,700 10,693 5616 Ground lights 15X0 15,000 5623 Replace Covering On Gym Walls, Res 2011-89 30,000 0 10,000 5623 1 Repair of Gym Wall - raise wall, Res 2011-89 91000 5,0005623IMisc. Repair/Replace - Game Room Tile Floor 5,000 5607 Rectangular tables & table carts 3,000 3,500 MN Room pool table recover 1,000 5622 Replace Card Tables 2,000 2,000 5614 jReplacement Program for Outside Doors 10,000 3,5005600PurchaseKia-Vac for restroom cleaning Automatic door for handicapaccess to MN Room 2,500 Replace emergency lighting with LED fixtures_ 2,500EReplaceActivityRoomcountertop Foldin Chairs Washer/dryer _ - _ - IReplace screen in gym 2,000 3,00 0 6,OW 5600 4,00 2,5005600IReplaceicemaker Game Room lighting _ Misc. Furnishings - Stage Curtain Replacement 5616 7 500 5,0005601 5615 Misc. Repair/Replace - Rolldown Doors (Kitchen & Office) 5,000 4,000 6,500 2,5_00 3,500 16,()O0 5618 Replace refrigerator 5623 Replace hand dryers in all restrooms 5617 Resurface Gym Floor Re lacement program for TV's/DVD players T_ 4_0,000 Replace carpet in Day Care Room TOTAL COMNIUNITY C?NTER - - 13.1100 17,0(105'_,OGO 44,7(10 I_.61G 34,500 3(LSOO TOT,1L EXPENDITURES 982,860 992,779 684,9.5 991_000 1.412,500 1-094,100 _ 1,114,650 804,5(i(i G:1CharliMBudgeft2012 Budgetrapdal ImpmementMPIR 2012 Budget 2.xlsRequest 12 Ver 7 1113/2011 3:23 PM CAPITAL IMPROVEMENT REQUEST 2012-2016 PROJECT NAME: Replace Covering on Gym Walls DEPARTMENT: Community Center ESTIMATED COST: $10,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2012 DESCRIPTION: Replace the movable Hufcor wall covering on the lower 8'section. JUSTIFICATION: The movable Hufcor wall is over 20 years old. Over the last 20 years, the wall covering has incurred many cuts and un-cleanable scuff marks in the vinyl surface. The new covering is an INPRO high pressure plastic covering will not tear like the vinyl and is very easy to clean. This is a lower cost method to recover these walls than was OPERATIONAL IMPACT/OTHER: staff, supplies or contractual: This plastic covering will improve the visual esthetics of the wall. It will also be much easier to clean and maintain. No additional cleaning products will be needed. List any item to be replaced by this purchase, explain how it will be disposed of: None For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 77 CAPITAL IMPROVEMENT REQUEST 2012-2016 PROJECT NAME: Rectangle Tables and Table Cart DEPARTMENT: Community Center ESTIMATED COST: $3,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2012 DESCRIPTION: These rectangle tables will be used for rental groups and City functions in the gymnasium and meeting rooms at the Community Center. JUSTIFICATION: We currently have 30 rectangle tables in use for our gymnasium. These tables are between some of these tables at almost 10 years old and they need replacing because of the wear on the tops of the tables and some are becoming unsafe to use. OPERATIONAL IMPACT/OTHER: staff, supplies or contractual: These tables will be used for large rental groups that request to use more than the 25 tables that we are able to provide at this time, where they previously had to rent them on their own. No other expenses needed List any item to be replaced by this purchase, explain how it will be disposed of: Bad tables will be trashed For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 78 CAPITAL IMPROVEMENT REQUEST 2012-2016 PROJECT NAME: Recover MN Room Pool table DEPARTMENT: Community Center ESTIMATED COST: $1,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2012 DESCRIPTION: Recover I pool table in the MN Room for the Seniors JUSTIFICATION: This pool table is over 6 years old and needs recovering to make it more playable. The table is used daily and is a big attraction for the men in the group. OPERATIONAL IMPACT/OTHER: staff, supplies or contractual: h pool tables are heavily used LL- the other was recovered in 2009 using donations from pool players. List any item to be replaced by this purchase, explain how it will be disposed of: Old fabric to be trashed For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 79 CAPITAL IMPROVEMENT REQUEST 2012-2016 PROJECT NAME: Outside Door Replacement DEPARTMENT: Community Center ESTIMATED COST: $10,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2012 DESCRIPTION: Replacement and repair of gym exit doors and frames. JUSTIFICATION: Some of the exit doors are rusting out around the base of the door and frame. There are a couple doors that the hinges and center post have been removed so many times it is damaged to the point that the door will not latch on its own. You must pull the door with force to get it to latch. These doors will be replaced with a double door that will not have a center post. OPERATIONAL IMPACT/OTHER: staff, supplies or contractual: Having these doors and frames replaced will keep our premier exits secured and functional at all times. The double door (without a center post) will allow larger items to be brought into our gyms through this door. No other budget impact. List any item to be replaced by this purchase, explain how it will be disposed of: None For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. CAPITAL IMPROVEMENT REQUEST 2012-2016 PROJECT NAME: KaiVac cleaning system DEPARTMENT: Community Center ESTIMATED COST: $3,500 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2012 Description: No -Touch cleaning system for cleaning bathroom, walls, tile, etc. Justification: Saves custodians time and a deep cleaning will minimize replacement/repair work as well as provide a more sanitary facility. OPERATIONAL IMPACT/OTHER: staff, supplies or contractual: Tool will be used daily by custodian. Supplies are included in the general fund budget. List any item to be replaced by this purchase, explain how it will be disposed of: None For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 81 CAPITAL IMPROVEMENT REQUEST 2012-2016 PROJECT NAME: Automatic Door — Handicap Access to MN Room DEPARTMENT: Community Center ESTIMATED COST: $2,500 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2012 DESCRIPTION: Install handicap door opener on entrance doors to our MN room. JUSTIFICATION: The MN room is the area that our Crystal Friendship Center is housed. The Crystal Friendship Center serves 55+ populations for card tournaments, speakers, etc. We currently have a handicap door opener on our main entrances but not on our MN room entrance doors. OPERATIONAL IMPACT/OTHER: staff, supplies or contractual: None List any item to be replaced by this purchase, explain how it will be disposed of: None For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 8 CAPITAL IMPROVEMENT REQUEST 2012-2016 PROJECT NAME: Replacement of Exit Lights with LED fixtures DEPARTMENT: Community Center ESTIMATED COST: $2,500 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2012 DESCRIPTION: Replacement of emergency exit lights with LED fixtures JUSTIFICATION: We have 16 emergency exit lights in the building. Of these 16, 2 fixtures have gone bad over the last 2 years.. Because the building is over 20 years old these fixtures are going to start to fail. By doing them all at once we will save the cost of installation if we do it all at once. OPERATIONAL IMPACT/OTHER: staff, supplies or contractual: The longer life of LED bulbs means they require less frequent changing, reducing their maintenance costs. The LED bulbs also use less energy, so you save on energy costs and it is more environmentally friendly. Bulbs will not be needed to be added to the budget for a long time. List any item to be replaced by this purchase, explain how it will be disposed of: Old lights will be properly disposed For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 83 CAPITAL IMPROVEMENT REQUEST 2012-2016 PROJECT NAME: Replace countertop — Activity Room DEPARTMENT: Community Center ESTIMATED COST: $2,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2012 DESCRIPTION: Replace the counter top above the cabinets in the Activity room (meeting room). This project has been pushed back from 2008. JUSTIFICATION: This counter top is in rough shape having stains from red drinks, and ware over 17 years the community center is open. The counter is a light color and I would suggest buying a darker color countertop that will hide stains and marks better. OPERATIONAL IMPACT/OTHER: staff, supplies or contractual: The esthetic value of the room will provide renters a positive experience so they return for future visits. No budget impact. List any item to be replaced by this purchase, explain how it will be disposed of: Old countertop to be trashed For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 84 CAPITAL IMPROVEMENT REQUEST 2012-2016 PROJECT NAME: Folding Chairs DEPARTMENT: Community Center ESTIMATED COST: $3,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2013 DESCRIPTION: These folding chairs will be used for rental groups and City functions in the gymnasium and meeting rooms at the Community Center. JUSTIFICATION: We currently have 300 chairs for use for our gymnasium. The main use of the chairs would be for our large wedding group that have up to 400 people. Since we only have 300 chairs, groups are required to bring in 100 chairs for there events. The goal is to add 40-50 chairs every couple years until we have 400 chairs. OPERATIONAL IMPACT/OTHER: staff, supplies or contractual: Weddings are very time intensive events. If we can provide all the chairs they will have one less thing for them to plan, thus they may be more likely to use our facility. It will also be more efficient for our staff to setup our own chairs. If we have the chairs on site, we have more flexibility as to when we set them up, thus maximizing our time. No other budget impact List any item to be replaced by this purchase, explain how it will be disposed of: Bad chairs will be trashed For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 0 CAPITAL IMPROVEMENT REQUEST 2012-2016 PROJECT NAME: Appliance; Washer/Dryer DEPARTMENT: Community Center ESTIMATED COST: $6,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2013 DESCRIPTION: Install a new washer & dryer; including venting, water supply, and drainage. JUSTIFICATION: For cleaning the floors and bathrooms we use dry/wet mops and paper towels. With each of these, we use them until they are dirty and than throw them away. With a washer/dryer we will be able to wash the wet/dry mops and reuse them a number of times. We can also use cloth towels for cleaning windows and walls and wash them as well. OPERATIONAL IMPACT/OTHER: staff, supplies or contractual: By being able to reuse the mops and towels we will save money by not having to purchase equipment as often. We also can cut down on our paper supplies and that is more environmentally friendly. Any budget additions would be in cleaning supplies for detergent — this may be a wash with the less use of paper supplies and possibly a savings. List any item to be replaced by this purchase, explain how it will be disposed of: None For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. CAPITAL IMPROVEMENT REQUEST 2012-2016 PROJECT NAME: Replace/Repair(?) overhead screen in Gym DEPARTMENT: Community Center ESTIMATED COST: $4,000 FUNDING SOURCE: PIR YEAR TO BE PURCHASED: 2013 DESCRIPTION: Replace/ repair overhead screen in gym 1. JUSTIFICATION: The overhead screen in gym 1 is the original to the building (built over 20 years ago). This is a very large screen (about 18 feet wide). There are some tears in the screen near the bottom corners of the screen. Depending on the dept of the tears and where they are we may be able to find a theatre company that can do a stitch to the screen. If not, we will have to replace it. OPERATIONAL IMPACT/OTHER: staff, supplies or contractual: The overhead screen is a useful visual resource for groups using the gym for presentations, weddings slideshows, etc. Amount may be less if it can be repaired. No other budget impact. List any item to be replaced by this purchase, explain how it will be disposed of: Old Screen (if replaced) will be trashed For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 87 Memorandum SrAr. DATE: November 3, 2011 TO: Mayor and City Council FROM: Anne Norris, City Manager Charles Hansen, Finance Director SUBJECT: Review Proposed 2012 Police Equipment Revolving Fund Capital Improvement Justification Forms At the October 18th work session the City Council requested that the PERF capital items be brought to the November 10 work session. They are attached for your review. As discussed in the General Fund budget discussion earlier this night, the PERF faces a structural deficit each year for the forseeable future. It was solved for the 2012 budget by the purchase of some items from the vehicle forfeiture account in the Special Projects Fund. This is a one-time fix that can not be repeated in the years 2013 — 2016. na Car ProiectDescriotion Police Equipment Revolving Fund (Fund 235) Multi -Year Capital Improvement Plan 2012 Requested Budget Y.T.D. Adopted Ameneded As Of- 2011 2011 10131/11 20J2 2013 9014 2015 3501 200 12011 Ford Crown Victoria Patrol/traffic 1 Patrol 34,0001 34,000 22,359 35,000 38,000 38,000 3502 201 [2008 4 Ford Crown Victoria 3503 202 2011 Ford Crown Victoria Patrol 34,000 34,000 23,092 37,000 3504 203 2010 Ford Crown Victoria Patrol 331 36,000 38,000 3505 { 204 2010 Ford Crown Victoria Patrol 36,000 38,000 3506 1 205 2007 Chevy Impala, black Investigations Investigations 25.000 3507 206 12007 Chevy Impala, blue 25,000 3508 207 12005 Dodge Caravan !Investigations 25,000 3509 208 12010 Ford Crown Victoria ($9,890 carryover) IPatrol 9,8901 9,890 5,513 36,000 38,000 3510 209 2008 Chevy Impala, silver Chief 25,000 3511 210 2009 Ford F150 4.4 2011 Ford Crown Victoria C.S.O. 37,000 38,000 3512 211 Patrol 34,000 34,000 23,082 37,000 3513 212 12009 Chevy Impala, brown unmarked Deputy Chief 3514 213 12007 Ford Crown Victoria Reserves 3,000 3,000+ 7,150 3515 214 12010 Ford Crown Victoria Patrol Lieutenant 1,535 J 3516 I 215 12009 Ford Expedition Patrol Supervisors 2002 Lincoln - Seizure jUnmarked spare/sch 38,000 216 217 2003 Ford Crown Victoria Community volunteers_ 218 11996 Kustom Smart radar trailer i 219 2005 Ford Crown Victoria DARE/SRO I I 221 2006 Ford F150 Patrol/crime prevention 3523 222 2009 Chevy Impala, blue unmarked Juvenile specialist 3524 223 1999 Ford Ambulance Command Post I 224 T RT-100 radar trailer 3526 225 rd Crown Victoria, gray unmarked Investigations Lieutenant 226 P20O2evy Avalanche Unmarked are/school liaison 227 rd Crown Victoria - Police Reserve Reserves 3500 Ballistic shield 5,000 3538 ID C-30 printer 1 1,800 1,8001 1,948 GACharliclBudged2012 Budget\Capital lmprovementslPolim Eq Rev 2012 Budget.xlsx 2012 Requested (2) i &7au l l 4'GC A%f w 3533 Computer Aided Dispatch / Records Management System 3535 jMobile radios ($5,000 each) iMobile Data Computers / In -Car Equipment ($6,000 each) 3536 3537 JMobile Radar/Lidar Replacement ($XXX each) 3538 r Insquad digital video ($XXX each) Replace L3 digital video server Defibrillator Units ($2,000) 3539 3540 3541 IX-26 Tasers (28 needed at $1,000 each) 3542 Small Equipment - VARDA alarm 3543 Jail video system 3544 Evidence management system Illandgun / rifle replacement3545 3546 Portable radios ($2,800 each 5347 Bullet- roof vests ($XXX each) 3548 Tactical vests ($1,600 each) TOW F-flino Cnnrrr X.T.D. Adopted Ameneded As Of: 2011 2011 0/1 31/11 2012 _ 0 01 12,402 10,000 10,000 1 15,000 12,000 12,000 9,700 12.000 12.000 16-645 4 2015 2016 12,402 12,402 15,000; 15,000 15,000 6,0001 24,000 8,400 8,4001 11 18,5001 11,1001 18,500 10,000 10,0001 5,184 4,8004,800 69, 090[ 169,0901 116,52911 147,702j 189,5021 190,102 8, 600 12, 000 6,000 8, 000 18, 000 8, 000 14, 000 14,000 0 Interest Income _ Interest Income - 10% to Fund Balance Donations ( from CenterPoint Energy for VARDA alarm radio) 46, 551 46,551 68,495 46,200 60,774 75,407 90,322{ 89,529 4, 655 4,655 6,850 4,620 6,077 7,541 9,032 8,953 1, 400 12, 000 12,000 12,000 12,000 SaleofPropertyFederal grant - bullet-proof vests 12, 0001 12,000 5,151 12,000 1, 1001 1,100 2,200 State grant - bullet-proof vests Operating Transfer from General Fund 1, 900[ 1,900 800 90, 400 90,400 45,200 94,400 97,232 100,149 103,153 106248 Operating Transfer from General Fund (additional amount) 11,9001 11,900 5,950 ToUd 159,196 159,196 119347 147,980 163,928 180,015 204,443 198,824 9, 894) (9,894 2,818 25,574) 10,087) 32,359) 64,476 BudgetedExpenditures (Over)/Under Funding Sources Fund Balance Assumed Return on Investments G:% ChadieMudget\2012 BudgeACapiW ImprovementsTalice Eq Rev 2012 Budgetxlsx 3, 131,026 3,131,026 3,145,932 3,135,924 3,116,428 3,113,882 3,090,555 3,035,032 1. 5% 2.0% 2.5% 3.0% 3.0% 2012 Requested (2) 1 r+ M t 4104gar CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: 2012 Police (Patrol car replacement) 001 Department: POLICE Estimated Cost: 35,000 Funding Source: PERF Year to be Purchased: 2012 Description: Replace 2008 Ford Crown Victoria #201 (marked patrol car) Justification: This vehicle has experienced heavy use and will have approximately 80,000 miles when it is replaced. We anticipate that it will be in need of replacement during 2012 in accordance with our replacement schedule. Operational Impact / Other - staff, supplies or contractual: The vehicle will be purchased under the state contract. List any item to be replaced by this purchase, explain how it will be disposed of: The vehicle will be sold at the Hennepin County auction and the current in squad equipment will be installed in the new vehicle. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 4 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: 2013 Police (Patrol car replacement) 001 Department: POLICE Estimated Cost: 36,000 Funding Source: PERF Year to be Purchased: 2013 Description: Replace 2010 Ford Crown Victoria #203 (marked patrol car) Justification: We anticipate that this vehicle will have approximately 80,000 miles when it is replaced. It should be in need of replacement during 2013 in accordance with our replacement schedule. Operational Impact / Other - staff, supplies or contractual: The vehicle will be purchased under the state contract. List any item to be replaced by this purchase, explain how it will be disposed of: The vehicle will be sold at the Hennepin County auction and the majority of the current in squad equipment will be installed in the new vehicle. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 5 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: 2013 Police (Patrol car replacement) 002 Department: POLICE Estimated Cost: 36,000 Funding Source: PERF Year to be Purchased: 2013 Description: Replace 2010 Ford Crown Victoria #204 (marked patrol car) Justification: We anticipate that this vehicle will have approximately 80,000 miles when it is replaced. It should be in need of replacement during 2013 in accordance with our replacement schedule. Operational Impact / Other - staff, supplies or contractual: The vehicle will be purchased under the state contract. List any item to be replaced by this purchase, explain how it will be disposed of: The vehicle will be sold at the Hennepin County auction and the majority of the current in squad equipment will be installed in the new vehicle. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: 2012 Police (Unmarked car replacement) 002 Department: POLICE Estimated Cost: 25,000 Funding Source: PERF Year to be Purchased: 2012 Description: Replace 2005 Dodge Caravan #207 (unmarked car) Justification: This vehicle currently has over 85,000 miles and has been experiencing frequent mechanical problems over the past several months. We plan to replace it in early 2012 in accordance with our replacement schedule. Operational Impact / Other - staff, supplies or contractual: The vehicle will be purchased under the state contract. List any item to be replaced by this purchase, explain how it will be disposed of. - The vehicle will be sold at the Hennepin County auction and the current radio equipment will be installed in the new vehicle. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for. equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 7 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: 2013 Police (Patrol car replacement) 003 Department: POLICE Estimated Cost: 36,000 Funding Source: PERF Year to be Purchased: 2013 Description: Replace 2010 Ford Crown Victoria #208 (marked patrol car) Justification: We anticipate that this vehicle will have approximately 80,000 miles when it is replaced. It should be in need of replacement during 2013 in accordance with our replacement schedule. Operational Impact / Other - staff, supplies or contractual: The vehicle will be purchased under the state contract. List any item to be replaced by this purchase, explain how it will be disposed of: The vehicle will be sold at the Hennepin County auction and the majority of the current in squad equipment will be installed in the new vehicle. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 3 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: 2013 Police (Unmarked car replacement) 004 Department: POLICE Estimated Cost: 25,000 Funding Source: PERF Year to be Purchased: 2013 Description: Replace 2008 Chevrolet Impala #209 (unmarked car) Justification: We anticipate that this vehicle will have over 90,000 miles at the time of replacement. We plan to replace it in early 2013 in accordance with our replacement schedule. Operational Impact / Other - staff, supplies or contractual: The vehicle will be purchased under the state contract. List any item to be replaced by this purchase, explain how it will be disposed of: The vehicle will be sold at the Hennepin County auction and the current radio equipment will be installed in the new vehicle. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: 2012 Police (CSO truck replacement) 003 Department: POLICE Estimated Cost: $37,000 Funding Source: PERF Year to be Purchased: 2012 Description: Replace 2009 Ford F150 4X4 #210 (marked Conununity Service Officer truck) Justification: This vehicle has experienced heavy use and will have well over 100,000 miles when it is replaced. We anticipate that it will be in need of replacement in 2012 in accordance with our replacement schedule. Operational Impact / Other - staff, supplies or contractual: The vehicle will be purchased under the state contract. List any item to be replaced by this purchase, explain how it will be disposed of: The retired vehicle will be sold at the Hennepin County auction and the current in vehicle equipment will be installed in the new vehicle. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 10 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 —2016 Project Name: 2012 Police (Records Management System) 004 Department: POLICE Estimated Cost: 12,402 Funding Source: PERF Year to be Purchased: 2012 Description: LOGIS is in the process of replacing the police records management system. Justification: It is necessary for us to maintain our connection to the LOGIS records management system and the above expenditure denotes our portion of the overall project over the next four years. Operational Impact / Other - staff, supplies or contractual: A new records management system would improve efficiency within the police department by reducing staff data entry time and improving data search capabilities. List any item to be replaced by this purchase, explain how it will be disposed of: Not applicable. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 11 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: 2013 Police (Records Management System) 005 Department: POLICE Estimated Cost: 12,402 Funding Source: PERF Year to be Purchased: 2013 Description: LOGIS is in the process of replacing the police records management system. Justification: It is necessary for us to maintain our connection to the LOGIS records management system and the above expenditure denotes our portion of the overall project over the next three years. Operational Impact / Other - staff, supplies or contractual: A new records management system would improve efficiency within the police department by reducing staff data entry time and improving data search capabilities. List any item to be replaced by this purchase, explain how it will be disposed of: Not applicable. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 12 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: 2012 Police (Mobile radio replacement) 005 Department: POLICE Estimated Cost: 15,000 Funding Source: PERF Year to be Purchased:. 2012 Description: Replace three mobile radios. Justification: We have been informed by Hennepin Radio that our current 800 mhz mobile radios have reached the normal life expectancy in 2011. Operational Impact / Other - staff, supplies or contractual: The desire would be to replace the mobile radios as we build new vehicles over the next several years. List any item to be replaced by this purchase, explain how it will be disposed of: We would follow the disposal procedures outlined by Hennepin Radio at the time of replacement. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 13 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: 2013 Police (Mobile radio replacement) 006 Department: POLICE Estimated Cost: 15,000 Funding Source: PERF Year to be Purchased: 2013 Description: Replace three mobile radios. Justification: We have been informed by Hennepin Radio that our current 800 mhz mobile radios have reached the normal life expectancy in 2011. Operational Impact / Other - staff, supplies or contractual: The desire would be to replace the mobile radios as we build new vehicles over the next several years. List any item to be replaced by this purchase, explain how it will be disposed of: We would follow the disposal procedures outlined by Hennepin Radio at the time of replacement. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 14 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: 2013 Police (Mobile data computers) 008 Department: POLICE Estimated Cost: 18,000 Funding Source: PERF Year to be Purchased: 2013 Description: Replace three mobile data computer (MDQ in squad cars. Justification: Three of the existing mobile data computers will have reached the normal life expectancy in 2013. Three new squad cars are schedule for purchase in 2013. It is most efficient if the new MDCs are purchased and installed at the same time that new squad cars are put into services. Operational Impact / Other - staff, supplies or contractual: The desire would be to replace the MDCs as we build new vehicles over the next several years. List any item to be replaced by this purchase, explain how it will be disposed of: Old MDCs have little value. These may be saved for parts to keep similar old MDCs in service until the squads they are in come up for replacement. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is anew item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 15 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: 2012 Police (Portable radio replacement) 006 Department: POLICE Estimated Cost: 18,500 Funding Source: PERF Year to be Purchased: 2012 Description: Replace six portable radios. Justification: We have been informed by Hennepin Radio that our current 800 mhz portable radios have reached the normal life expectancy in 2011. Operational Impact / Other - staff, supplies or contractual: It is necessary to replace all portable radios over the next several years. List any item to be replaced by this purchase, explain how it will be disposed of: We would follow the disposal procedures outlined by Hennepin Radio at the time of replacement. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 16 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: 2013 Police (Portable radio replacement) 007 Department: POLICE Estimated Cost: $11,100 Funding Source: PERF Year to be Purchased: 2013 Description: Replace four portable radios. Justification: We have been informed by Hennepin Radio that our current 800 mhz portable radios have reached the normal life expectancy in 2011. Operational Impact / Other - staff, supplies or contractual: It is necessary to replace all portable radios over the next several years. List any item to be replaced by this purchase, explain how it will be disposed of: We would follow the disposal procedures outlined by Hennepin Radio at the time of replacement. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 17 CAPITAL IMPROVEMENT JUSTIFICATION FORM 2012 — 2016 Project Name: 2012 Police (Tactical vest replacement) 007 Department: POLICE Estimated Cost: $4,800 Funding Source: PERF Year to be Purchased: 2012 Description: Replace the tactical bulletproof vests of four SWAT team members. Justification: The tactical bulletproof vests of our SWAT team members are over ten years old and are in need of replace due to age. A typical bulletproof vest is rated for five years of service. Operational Impact / Other - staff, supplies or contractual: The tactical vest replacement was built into the equipment replacement plan. There should be no operational impact. List any item to be replaced by this purchase, explain how it will be disposed of: The four tactical bulletproof vests will be donated to the military for their use. For equipment, the description should specify if it is a new item or replaces an existing item. You should cover how the item fits into the replacement schedule for equipment. For construction projects, the description should specify if it is a new item or replaces an existing item and if the work will be done by city staff or contracted out. You should cover how the item fits into the replacement schedule for structures and improvements. 18 0 11[J fl)eCC 611 FU S ecial Assessment Income Special Assessment Income - Alley Project --- State Grants - Forestry ($25,000 carry forward to 2011) New Forest Soccer Fields with irrigation Grant Hennepin County Youth Sports Grant - HRG Recycling Grant Miscellaneous PIR Fund (Fund 405) Multi -Year Capital Improvement Plan 2012 Requested Budget Additional Adopted Amended Proposed YTD As Of. 07/31/112 2011 (.:hang"0122 14_ 2015 2016 15,000 1%000 15,000 76,617 15,000 15,00015,000 15,00015,000 195,240 105,240 105,240 100,800 102,600 94,800 102,000 90,000 25,000 25.000 25,000 70,000 70,000 70,000 9,860 9,860 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 47 Interest Income 128,500 128,500 128,500 12%860 128,500 166,584 209.444 252.021 254,381 Interest Income - 10% to Fund Balance (12,850 (12,850) (12,850) (12,586) (I2,850) (16,658) (20,944) (25,202) (25,438) Refunds 8,515 8,515 - Cable Franchise Fee 28,200 28,200 28,200 14,074 28,950 29,700 30,450 31,200 31,950 395,000 Sale of Bands 0 0 28.185 28185 0 a 4 4 0. Sale of Property TiransferfromStormWaterFund (Alley Construction) _ 70,160 70,160 Transfer from General Fund (Tax Levy) 493,250 193,250 TOTAL FUNDING SOURCES 937,360 937,360 UR.PLLI OR (DEFECT 45,500) I 621780) 8,333,636 8,316,356Balanceon12/31/2010: F37 9 136 Assumed Return on Investments 1.5% Annual increase in General Fund Transfer 160 67, 200f 400 63,200 68,000 60,000 250 246,625 659.000 f678,770 699,133 720,107 741,710 200 487,337 991,600 1,444,396 1,096,083 1,168,126 1,172,603 13,208) - _ r3 31,896 1,983 53,476 368,103 8,329,206 8,377,760 8,400,687 8,479,365 8,872,906 1.5% 2.0% 2.5% 3-9% 3.0% 3,0% 3.0% 3.0% 3.0% 3.0%