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2025.03.04 Council Meeting Packets 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: Feb. 28, 2025 City Council Meeting Schedule Tuesday, March 4, 2025 Time Meeting Location 6:30 p.m. City council work session to discuss: 1. Recreation Department quarterly update. 2. Park system master plan overview. 3. Boulevard trees overview. 4. Constituent issues update. 5. New business. 6. Announcements. Conference room A/Zoom 7 p.m. City council meeting Council chambers/Zoom Immediately following the city council meeting Continuation of city council work session, if necessary Conference room A/Zoom Immediately following the city council work session Economic Development Authority (EDA) work session Conference room A/Zoom The public may attend the meetings via Zoom by connecting through one of the methods identified below. Topics: Crystal City Council work session, city council meeting and EDA work session. Time: March 4, 2025, 6:30 p.m., Central Time (US and Canada) Join Zoom work session meeting: https://us02web.zoom.us/j/84428675983?pwd=4nFa0cKUMEndqSQDRt6BbD2GtSoWav.1 Meeting ID: 844 2867 5983 | Passcode: 4141 Dial by your location: +1 507 473 4847 US Find your local number: https://us02web.zoom.us/u/kWnKwi45B Join Zoom regular meeting: https://us02web.zoom.us/j/85268685250?pwd=8KMUF07nGvVN5kJ8ld7fGkwgIK5W36.1 Meeting ID: 852 6868 5250 | Passcode: 4141 Dial by your location: +1 507 473 4847 US Find your local number: https://us02web.zoom.us/u/kdhkrDUHlJ Auxiliary aids are available upon request to individuals with disabilities by calling the city clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: Feb. 28, 2025 City Council Work Session Agenda Tuesday, March 4, 2025 6:30 p.m. Conference Room A/Zoom Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held on Tuesday, March 4, 2025, at ______ p.m. in conference room A at city hall, 4141 Douglas Dr. N., Crystal, MN and via Zoom. If the agenda items are not completed in time for the city council meeting at 7 p.m., the work session will be continued and resumed immediately following the city council meeting. The public may attend the meeting via Zoom by connecting to it through one of the methods identified on the City Council Meeting Schedule for Tuesday, March 4, 2025. I. Attendance Council members Staff ____ Onesirosan ____ Bell ____ Budziszewski ____ Tierney ____ Cummings ____ Therres ____ Deshler ____ Elholm ____ Eidbo ____ Larson ____ Kamish ____ Revering ____ Kiser ____ Hubbard ____ Struve ____ Sutter ____ Yang II. Agenda The purpose of the work session is to discuss the following agenda items: 1. Recreation Department quarterly update. 2. Park system master plan overview. 3. Boulevard trees overview. 4. Constituent issues update.* 5. New business.* 6. Announcements.* III. Adjournment The work session adjourned at ______ p.m. * Denotes no documentation included in the packet. Auxiliary aids are available upon request to individuals with disabilities by calling the city clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Memorandum DATE: February 26, 2025 TO: Mayor and City Council Adam R. Bell, City Manager FROM: John Elholm, Recreation Director SUBJECT: Recreation Department Quarterly Update Recreation Department staff will provide an update on the department. This will include: • Review of the city’s park and recreation system plan • Planned park projects – next 3 years • Recreation program overview; including Crystal Frolics The slide show presented to city council members and park and recreation commission on the bus tour last summer is attached here. It is a shortened version of what was presented during the approval process for the park system master plan in 2017. A drawing from the park system master plan that shows distance from developed parks is also attached here. The darker pink areas are within ‘walking’ distance (1/2 mile). The lighter areas are either main roads/railroads or are outside ‘walking’ distance of a developed park. 1 Park & Recreation System Master Planning 2025 Park & Recreation System Master Planning 2025 Originally presented in 2017 Active living needs of the community are changing Planning improves understanding of current needs Planning assists in evaluation of priorities Provides a framework and vision for the next 20+ years Allows city resources to be used more efficiently Provides support to seek funds from outside sources Why a park system plan is important 2 Principles guiding this planning process Design to minimize ongoing maintenance costs Recognize we can’t offer every amenity in every park Group higher maintenance items into larger parks Remove high maintenance amenities from smaller parks Reduce quantity of lesser used facilities Modify / add amenities to better meet current needs Promote both active and passive use of the parks Planning Process 1.Inventory of Existing Amenities 2.Comparison to National Standards 3.Meetings with Focus Groups / Commission 4.Place Parks into Categories 5.Develop Early Concept Maps of Larger Parks 6.Refine Concept Maps of Larger Parks 7.Create the Park System Master Plan Document Public Input Throughout the Planning Process 3 Planning Process Natural Area (8) Neighborhood (13) Community (4) Destination (2) Little to no development Small park within a 10‐minute walk Large Recreation Facilities Unique / Signature Community Facilities Assigning Parks to Categories Review the function of each park in the overall park system 4 Natural Areas Areas with little to no development Focus is on Open Space Trails / Boardwalks Benches Interpretive Signage Community Gardens Nature Play Areas Dakota County – Whitetail Woods Regional Park Crystal Parks and Recreation Natural Areas Natural Areas (8) Neighborhood (13) Community (4) Destination (2) Crystal Parks Brownwood Florida Hagemeister MAC Park Memory Lane Soo Line Schutz Twin Lake Shores 5 Neighborhood Parks Small Park within a 10‐minute walk Focus is on neighborhoods Easy to walk to Play area in each park Open grass area Paved court for various games Picnic tables and benches Small picnic shelter in some Trust for Public Land Crystal Parks and Recreation Neighborhood Natural Areas (8) Neighborhood (13) Community (4) Destination (2) Crystal Parks Skyway Broadway North Bass Lake Twin Oak Iron Horse Cavanagh Forest Kentucky Fair Crystal Highlands Lee Yunkers Sunnyview 6 Focus is on sports and community‐level amenities Full‐sized fields Full‐sized court sports Lights on ball fields and courts Hockey rinks / sliding hills Restroom building / rental space Picnic shelters / sand volleyball / disc golf / dog park Community Parks Large Recreation Facilities with Parking Lots Valley Place Park –City of Crystal Crystal Parks and Recreation Community Natural Areas (8) Neighborhood (13) Community (4) Destination (2) Crystal Parks North Lions Welcome Lions Valley Place Bassett Creek 7 Focus is on year‐round community activities Inclusive Play Area Water Feature / Fountain Ice Surface / Plaza Space Flexible Performance Area Community Center Aquatic Center Destination Parks Unique or Signature Gathering Spaces Madison’s Place in Woodbury –Landscape Structures Design Crystal Parks and Recreation Destination Natural Areas (8) Neighborhood (13) Community (4) Destination (2) Crystal Parks Becker Park Grogan Park 8 Recommended Changes to the System Improve Existing •Expand / Improve Disc Golf Area •Expand / Improve Dog Park Increase Quantity •Full‐Sized Rectangle Fields (+4) •Pickleball Courts (+6) •Various Sized Picnic Shelters •Lighting on Large Fields Recommended Changes to the System New Additions •Rentable Community Building with Restrooms (+5) •Destination / Inclusive Play Area •Outdoor Fitness Equipment •Water Feature / Fountain (for Play and Aesthetics) •Gathering Area for Food Truck / Farmer’s Market Events •Outdoor Performance Area / Great Lawn •Community Ice Skating Rink with Refrigeration 9 Recommended Changes to the System Reductions •Baseball Fields (‐1) •Softball Fields (‐4) •Tennis Courts (‐1) •Hockey Rinks (‐2) •Warming House (‐8) •Large Performance Building (‐1) Neighborhood Park Amenities Small Park within a 10‐minute walk 0 1 2 3 4 5 6 7 8 9 10 2017 Future Recommendation for reduction –Hockey Rinks •Broadway •Iron Horse •Twin Oaks 10 Recommendation for addition –Hockey Rink Community Park Amenities Large Recreation Facilities with Parking Lots 0 1 2 3 4 5 6 7 8 9 10 2017 Future Add rink at North Lions •Welcome •Valley Place (2) Recommendation for reduction –Park Buildings Neighborhood Park Amenities Small Park within a 10‐minute walk 0 1 2 3 4 5 6 7 8 9 10 2017 Future •Broadway •Crystal Highlands •Twin Oaks •Forest •Winnetka Hills (2016) 11 Recommendation for improvement –Park Buildings Community Park Amenities Large Recreation Facilities with Parking Lots 0 1 2 3 4 5 6 7 8 9 10 2017 Future City of Roseville building •North Lions •Welcome •Valley Place •Bassett Creek Bassett Creek Park Location of Community Park Amenities Sports Fields and Amenities Bassett Creek North Lions Valley Place Welcome Baseball w/ Fence 1 Basketball 1 1 1 1 Hockey Rink 1 2 1 Pickleball 6 Rectangle ‐full 2 1 1 Restroom /Rental Bldg. 1 1 1 1 Softball w/ Fence 1 1 Sliding Hill 1 1 Tennis 6 12 Location of Destination Park Amenities Community Gathering Spaces Becker Park Grogan Park Aquatic Center 1 Community Center 1 Community Events 1 1 Food Truck / Farmer’s Market 1 Ice Skating 1 Inclusive Play Area 1 Restroom / Rental Bldg. 1 1 Little League Complex 1 Outdoor Performance / Great Lawn 1 Water Feature / Fountain 1 Additional Notes Final priorities set during budget process Final costs are determined during final design / bidding Memorandum DATE: February 25, 2025 TO: Adam Bell FROM: Jesse Struve SUBJECT: Trees in Boulevard Discussion Background Recently, the City Council has discussed Crystal’s policies regarding the planting of trees in the boulevard. This discussion was motivated by a desire to address the urban forestry needs and city-wide beautification. The current city code that pertains to planting in the right-of-way is 800.07 and it states: Subd. 1. Required. It is unlawful for any person to do any of the following within a right-of-way without first obtaining a right-of-way permit from the director: (a) Obstruct, excavate, or place any facilities; (b) Lay, construct, move, or modify any sidewalk, driveway approach, curb, or curb and gutter; or (c) Plant or place any new trees, shrubs, or bushes. The placement of trees, shrubs, or bushes in the right-of-way will not be allowed, except under unique circumstances where the plantings are part of a development approved by the city. No plantings may occur unless the director determines they will not interfere with safety or the maintenance of the right-of-way. Subd. 2. Exceptions. A right-of-way permit is not required for any of the following: (a) Work performed by the city or by a city contractor; and (b) For a property owner to plant or maintain boulevard plantings, other than trees, shrubs, or bushes, in the area of the right-of-way between their property and the street curb, provided such plantings comply with Crystal city code, subsection 800.49, subdivision 5. It has also been Crystal Public Works policy not to plant additional trees within the right-of-way to limit our future costs. While staff strongly believes the city needs to be careful about where trees are placed in the Blvd., staff also believes there is benefit to the community, including: 1. Mature trees can increase property values; 2. Trees provide shade, which helps reduce heat islands and reduce lawn watering needs; and 3. Trees can prevent water from reaching the ground, thereby helping to reduce the amount of runoff. Staff consulted several other communities to find out how they manage the issue, and is summarized here: City Allow in ROW (Y/N) Ownership of Tree Full time Forester Comment Brooklyn Park Y City Yes By permit Brooklyn Center Y City Yes By permit Plymouth N City Yes Not in code and looking to develop a blvd planting plan New Hope Y City Yes Edina Y Resident Yes Minnetonka N Resident Yes With the Emerald Ash Borer (EAB) infestation, there has been a significant reduction of tree canopy in Crystal. Residents are hesitant to plant additional trees in their yard due to the potential cost of future removal. Residents are also not always willing or able to provide the necessary maintenance and care to ensure the trees’ survival. Therefore, staff believes the City should take the lead in planting trees within the right-of-way, but proceed with caution in opening it up to residents to plant trees in the Blvd. without any oversight. The recommendation is to allow PW staff and residents, who obtain a permit, to plant in the right-of-way with the following conditions: 1. Plant a minimum of 5’ away from curbs, sidewalks, and trails. 2. Plant a minimum of 10’ away from water service, sanitary sewer services, or overhead utilities. 3. Plant from the approved tree list (see attached) a. No conifers allowed. Crystal owns and is responsible for the maintenance and removal of trees in the right-of-way. This recommendation will require the council to approve additional funds to the ongoing maintenance budget, and the City should look at employing a full-time forester to further assist with these efforts, or work with surrounding communities to see if they can assist or partner with Crystal for these services. Staff strongly believes the planting of trees in the Blvd. will contribute to the beautification of Crystal, help reduce heat islands, and help promote a better environment in the community. Recommended Actions If the Council agrees to allow tree planting within the right-of-way as conceptually proposed, staff will further review the existing City Code provisions and bring back any necessary ordinance amendments to implement the policy change. Attachments: • Approved Tree List Approved Tree List At its discretion the city may approve cultivars similar to the trees on this list. The most road salt tolerant trees are marked with an * Common Name Botanical Name Common Name Botanical Name Accolade Elm Ulmus ‘Accolade’ Japanese Tree Lilac* Syringa reticulata American Hophornbeam (aka Ironwood) Ostrya virginiana Katsura Tree Cerdidiphyllum japonicum American Larch Larix laricina Kentucky Coffeetree Gymnocladus dioicus American Linden Tilia Americana Large-leaved Linden Tilia platphyllos American Sycamore Platanus occidentalis Liberty Elm Ulmus Americana ‘Liberty’ Amur Chokeberry Prunus maackia Littleleaf Linden Tilia cordata Mugo Pine Pinus mugo Amur Maackia Maackia amurensis Northern Catalpa Catalpa speciosa Asian White Birch Betula playphylla Norway Spruce Picea abies Austrian Pine* Pinus nigra Ohio Buckeye Aesculus glabra Autumn Splendor Buckeye* Aesculus ‘Autumn Splendor’ Prairie Dream Paper Birch Betula papyrifera ‘Varen’ Balsam Fir Abies balsamea Prairie Expedition Elm Ulmus Americana ‘Lewis & Clark’ Black Hills Spruce* Picea glauca Princeton Elm* Ulmus Americana ‘Princeton’ Black Tupelo Nyssa sylvatica Quaking Aspen Populus tremuloides Blue Beech (aka Musclewood) Carpinus caroliniana Red Buckeye* Aesculus pavia Bottlebrush Buckeye Aesculus parviflora Red Oak* Quercus rubra Bur Oak Quercus macrocarpa Red Pine Pinus resinosa Cathedral Elm* Ulmus ‘cathedral’ River Birch Betula nigra Common Hackberry Celtis occidentalis St. Croix Elm Ulmus Americana ‘St Croix’ Common Horsechestnut* Aesculus hippocastanatum Scots Pine Pinus sylvestris Crabapple Malus spp. (disease-resistant spp.) Shagbark Hickory Carya Ovata Cucumber Tree Magnolia acuminata Silver Linden Tilia tomentosa Douglas Fir Pseudotsuga menziensii Speckled Alder Alnus rugosa Downy Serviceberry (tree form) Amelanchier arborea (tree form) Swamp White Oak Quercus bicolor Dwarf Korean Lilac (tree form) Syringa Meyeri Palibin Sweet Birch Betula lenta Eastern Hemlock Tsuga Canadensis Thornless Honeylocust* Gleditsia triacanthus inermis Eastern Redbud (northern strain) Cercis Canadensis Triumph Elm Ulmus ‘Morton Glossy’ European Hornbeam Carpinus betulus Turkish Hazel Corylus colurna Gingko* (aka Maidenhair Tree) Ginkgo biloba (male tree only) Valley Forge Elm Ulmus Americana ‘Valley Forge’ Harvest Gold Mongolian Linden Tilia mongolica ‘Harvest Gold’ White Oak* Quercus alba Hawthorn Crataegus monogynaser White Pine Pinus strobus Hybrid Serviceberry (tree form) A. arborea x grandiflora (tree form) Yellow Birch Betula alleghaniensis Jack Pine* Pinus banksiana Yellow Buckeye* Aesculus flava Yellowhorn Xanthoceras sorbifolium Yellowwood Cladrastus kentukea Page 1 of 3 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: Feb. 28, 2025 City Council Meeting Agenda Tuesday, March 4, 2025 7 p.m. Council Chambers/Zoom Meeting The city manager’s comments are bolded. 1. Call to Order, Roll Call and Pledge of Allegiance 2. Approval of Agenda The council will consider approval of the agenda. 3. Appearances 3.1 Sergeant Jake Albers and a representative from Project Delta will introduce facility dog “Moe” to the city council.* 4. Consent Agenda The council will consider the following items, which are routine and non-controversial in nature, in a single motion: 4.1 Approval of the minutes from the following meetings: a. The city council work session on Feb. 13, 2025. b. The city council and Inclusion and Diversity Commission special joint work session on Feb. 13, 2025. c. The city council work session on Feb. 18, 2025. d. The city council meeting on Feb. 18, 2025. 4.2 Approval of disbursements over $25,000 submitted by the finance department. 4.3 Approval of the list of license applications submitted by the city clerk. 4.4 Adoption of a resolution approving acceptance of a $8,500 grant from the Minnesota Department of Public Safety for the 2025 Law Enforcement and Fire Department Therapy Dog Program. 4.5 Adoption of a resolution approving the purchase of a replacement one-ton truck with snowplow and accessories. 4.6 Adoption of resolutions amending the budget and the fee schedule: a. Resolution amending the budget for the fiscal year 2025. b. Resolution amending the fee schedule to add organics collection. 4.7 Approval of a contract with Eckberg Lammers P.C. for 2025 – 2027 prosecuting legal services. Page 2 of 3 5. Open Forum The city council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for open forum. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to ten minutes. The mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought before the council during open forum. The council may place items discussed during open forum onto subsequent council meeting agendas. 6. Regular Agenda 6.1 The council will consider the first reading of an ordinance amending the requirement for mandatory facility boarding for all animal bites. The council is asked to consider the first reading of an ordinance amending how the city manages cases involving animal bites and the mandatory quarantine. This amendment is proposing to change where quarantine impoundment may take place to allow the quarantine to occur at a location other than the designated impound facility if the officer deems it appropriate. As explained in the memo, the current ordinance mandates quarantine in the city-designated facility. The mandatory 10-day quarantine at the city’s designated pound facility is not always appropriate or required. This proposed change would permit the responding officer to use his or her discretion and permit a qualified animal owner to conduct the 10-day quarantine at home. This change would save both the city and the resident money in cases where facility impoundment is not necessary. Recommend approval of the first reading of the proposed ordinance. The second reading and adoption of the ordinance will be considered at the March 18 meeting. 6.2 The council will consider the second reading of an ordinance amending the membership of the Sustainability Commission, and a resolution approving summary language for publication. The city council is asked to consider the second reading and adoption of an ordinance amending the number of members of the Sustainability Commission. At the Feb. 13 work session, the council decided to increase the number of commissioners from 10 members to 12, with the two additional members being at-large positions. The council approved the first reading of the proposed ordinance amendment at the Feb. 18 meeting. Recommend approval of the second reading, adoption and resolution for summary publication of the proposed ordinance. 6.3 The council will consider the appointment of Anna Rickert to the Sustainability Commission upon the effective date of Ordinance No. 2025-01, amending the membership of the commission. The city council interviewed two candidates for appointment to the Sustainability Commission on Feb. 13. Following the interviews, the council wished to expand the number of commission members from 10 to 12. Assuming the council adopts the ordinance amendment on March 4, the ordinance amendment expanding the membership will be effective 30 days after publication, and the appointment will be effective April 12, 2025. Recommend appointment of Anna Rickert to the Sustainability Commission for an at-large seat for a term to expire Dec. 31, 2025, effective April 12, 2025. Page 3 of 3 7. Announcements a. The next city council work session is Thursday, March 13 at 6:30 p.m. in the council chambers at city hall and via Zoom. b. The next city council meeting is Tuesday, March 18 at 7 p.m. in the council chambers at city hall and via Zoom. c. City council meetings and work sessions are open to the public. Current and previous meetings are available for viewing and listening at www.crystalmn.gov. 8. Adjournment *Denotes no supporting information included in the packet. Have a great weekend; stay healthy. See you at Tuesday’s meeting. Crystal City Council work session minutes Feb. 13, 2025 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at 6:32 p.m. on Feb. 13, 2025, in the upper community room at city hall, 4141 Douglas Dr. N., Crystal, MN and via Zoom. Mayor Deshler called the meeting to order. I.Attendance The city manager recorded the attendance for city council members and staff: Council members present: Kamish, Kiser, Onesirosan, Budziszewski, Cummings and Deshler. Council Member Eidbo was absent. City staff present: City Manager A. Bell, Police Chief S. Revering, Deputy Police Chief B. Hubbard and Police Crime Analyst M. Haefner. II.Agenda The council and staff discussed the following agenda items: 1.Commission candidate interviews. 2.Introduction of Police Crime Analyst M. Haefner. III.Adjournment The work session adjourned at 7:20 p.m. Julie Deshler, Mayor ATTEST: Adam R. Bell, City Manager 4.1(a) Crystal City Council and Inclusion and Diversity Commission special joint work session minutes Feb. 13, 2025 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the Crystal City Council and Inclusion and Diversity Commission special joint work session was held at 7:20 p.m. on Feb. 13, 2025, in the upper community room at city hall, 4141 Douglas Dr. N., Crystal, MN and via Zoom. Mayor Deshler called the meeting to order. I.Attendance The city manager recorded the attendance for city council and commission members and city staff: Council members present: Kamish, Kiser, Onesirosan, Budziszewski, Cummings and Deshler. Council Member Eidbo was absent. Inclusion and Diversity commissioners present: Fernandez, Haltson, Knox, Paul, Sminesvik and Treadway. Inclusion and Diversity Commissioner Smith was absent. City staff present: City Manager A. Bell, Police Chief S. Revering, Deputy Police Chief B. Hubbard and Crime Analyst M. Haefner. II.Agenda The council, commissioners and staff discussed the following agenda item: 1.Inclusion and Diversity Commission 2025 work plan. III.Adjournment The work session adjourned at 9:13 p.m. Julie Deshler, Mayor ATTEST: Adam R. Bell, City Manager 4.1(b) Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at 6:30 p.m. on Feb. 18, 2025, in the council chambers at city hall, 4141 Douglas Dr. N., Crystal, MN and via Zoom. Mayor Deshler called the meeting to order. I.Attendance The city clerk recorded the attendance for city council members and staff: Council members present: Kiser, Onesirosan, Budziszewski, Cummings, Deshler, Eidbo and Kamish. City staff present: City Manager A. Bell, City Attorney R. Tierney, Assistant City Manager K. Therres, Recreation Director J. Elholm, West Metro Fire-Rescue District Fire Chief S. Larson, Assistant Fire Chief J. Kunde, Police Chief S. Revering, Deputy Police Chief B. Hubbard, Public Works Director/City Engineer J. Struve, Community Development Director J. Sutter and City Clerk C. Serres. Also present was Andy Brummer from Trident Development, LLC, regarding the proposed redevelopment of the Wells Fargo site at 7000 56th Ave. N. II.Agenda The council and staff discussed the following agenda items: 1.Development concept for Wells Fargo at 7000 56th Ave. N. 2.Council liaison reports. 3.Constituent issues update. 4.City manager update. At 7 p.m., Mayor Deshler continued the work session to resume immediately after the city council meeting. Mayor Deshler reconvened the work session at 7:51 p.m. to continue discussion of the following agenda items: 5.New business. 6.Announcements. III.Adjournment The work session adjourned at 8 p.m. Julie Deshler, Mayor ATTEST: Chrissy Serres, City Clerk 4.1(c) Crystal City Council meeting minutes Feb. 18, 2025 Page 1 of 3 1.Call to Order Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the meeting of the Crystal City Council was held on Feb. 18, 2025, at 7 p.m. in the council chambers at city hall, 4141 Douglas Dr. N. in Crystal, MN and via Zoom. Mayor Deshler called the meeting to order. Roll Call Mayor Deshler asked the city clerk to call the roll for elected officials. Upon roll call, the following attendance was recorded: Council members present: Kiser, Onesirosan, Budziszewski, Cummings, Deshler, Eidbo and Kamish. City staff present: City Manager A. Bell, City Attorney R. Tierney, Assistant City Manager K. Therres, Recreation Director J. Elholm, West Metro Fire-Rescue District Fire Chief S. Larson, Assistant Fire Chief J. Kunde, Police Chief S. Revering, Deputy Police Chief B. Hubbard, Public Works Director/City Engineer J. Struve, Community Development Director J. Sutter and City Clerk Chrissy Serres. Pledge of Allegiance Mayor Deshler led the council and audience in the Pledge of Allegiance. 2.Approval of Agenda The council considered approval of the agenda. Moved by Council Member Kiser and seconded by Council Member Kamish to approve the agenda. Motion carried. 3.Appearances 3.1 Police Chief Stephanie Revering introduced Officer Isaiah Gorman, who recently completed probation. 3.2 Representative Ilhan Omar provided an update on her recent congressional work. 4.Consent Agenda The council considered the following items, which are routine and non-controversial in nature, in a single motion: 4.1 Approval of the minutes from the following meetings: a.The city council work session on Feb. 4, 2025. b.The city council meeting on Feb. 4, 2025. 4.2 Approval of disbursements over $25,000 submitted by the finance department. 4.3 Approval of the list of license applications submitted by the city clerk. 4.4 Adoption of Resolution No. 2025-19, approving the joint purchase of a field striping cart with the city of Robbinsdale. 4.5 Adoption of Resolution No. 2025-20, authorizing a Community Development Block Grant application for a soccer field at North Lions Park. 4.6 Adoption of Resolution No. 2025-21, approving automation (HVAC) updates for Crystal Community Center. 4.1(d) Crystal City Council meeting minutes Feb. 18, 2025 Page 2 of 3 4.7 Adoption of Resolution No. 2025-22, updating designated depositories of the city of Crystal for 2025. 4.8 Acceptance of Jennifer Zielinski’s resignation from the Parks and Recreation Commission. 4.9 Approval of the appointment of Laura McClendon to the Sustainability Commission. 4.10 Adoption of a resolution recognizing March 2025 as Women’s History Month in the city of Crystal. Council Member Onesirosan requested item 4.10 be removed from the consent agenda. This item has been added to the regular agenda before the first regular agenda item. Moved by Council Member Budziszewski and seconded by Council Member Kiser to approve the consent agenda as amended. Voting aye: Kiser, Onesirosan, Budziszewski, Cummings, Deshler and Kamish. Council Member Eidbo abstained from voting. Motion carried. 5. Open Forum No public comment was given during open forum. 6. Regular Agenda The council considered a resolution recognizing March 2025 as Women’s History Month in the city of Crystal (consent agenda item 4.10). Council Member Onesirosan read the resolution in full. Moved by Council Member Kiser and seconded by Council Member Budziszewski to adopt the following resolution: RESOLUTION NO. 2025 – 23 RESOLUTION RECOGNIZING MARCH 2025 AS WOMEN’S HISTORY MONTH Voting aye: Kiser, Onesirosan, Budziszewski, Cummings, Deshler, Eidbo and Kamish. Motion carried, resolution declared adopted. 6.1 The council considered a resolution approving the purchase of a picnic shelter for Twin Oaks Park. Recreation Director John Elholm addressed the council. Moved by Council Member Budziszewski and seconded by Council Member Cummings to adopt the following resolution: RESOLUTION NO. 2025 – 24 RESOLUTION IN SUPPORT OF PURCHASING A 20’ X 20’ PICNIC SHELTER FOR TWIN OAKS PARK Voting aye: Kiser, Onesirosan, Budziszewski, Cummings, Deshler, Eidbo and Kamish. Motion carried, resolution declared adopted. 4.1(d) Crystal City Council meeting minutes Feb. 18, 2025 Page 3 of 3 6.2 The council considered approving membership in the North Metro Mayors Association. City Manager Adam R. Bell addressed the council. Moved by Council Member Budziszewski and seconded by Council Member Kamish to approve the membership in the North Metro Mayors Association. By roll call voting aye: Deshler, Kamish, Kiser, Budziszewski and Cummings. Voting nay: Eidbo and Onesirosan. Motion carried. 6.3 The council considered the first reading of an ordinance amending the membership of the Sustainability Commission. City Manager Adam R. Bell addressed the council. Moved by Council Member Deshler and seconded by Council Member Eidbo to adopt the following ordinance: ORDINANCE 2025 - 01 AN ORDINANCE TO AMEND THE MEMBERSHIP OF THE SUSTAINABILITY COMMISSION And further, that the second and final reading will be held on March 4, 2025. Voting aye: Kiser, Onesirosan, Budziszewski, Cummings, Deshler, Eidbo and Kamish. Motion carried. 7. Announcements The council and staff made announcements about upcoming events. 8. Adjournment Moved by Council Member Budziszewski and seconded by Council Member Cummings to adjourn the meeting. Motion carried. The meeting adjourned at 7:51 p.m. ___________________________________ Julie Deshler, Mayor ATTEST: _____________________________________ Chrissy Serres, City Clerk 4.1(d) DATE: February 25, 2025 TO: Adam R. Bell, City Manager City of Crystal City Council FROM: Jean McGann, Contracted Finance Director RE: Expenditures over $25,000 Payee Amount Metropolitan Council Wastewater Services for March $157,087.86 West Metro Fire Rescue District February Contribution to West Metro Fire $150,029.25 Finance Professional Services ($18750), Budget Implementation Supplemental Accounting Support ($15090) Flexible Pipe Tool Co 2024 Sanitary Sewer Easement Machine $31,077.00 Recreation by Lemmie Jones Pool Amenities - 2nd Payment $74,775.00 MN PERA Employee & City Required Contributions for 2/14/25 Pay Date $74,045.02 IRS - EFTPS Federal & FICA Withholding Taxes for 2/14/25 Pay Date $71,560.19 $606,466.82 Description Abdo Financial Solutions $47,892.50 4.2 Page 1 of 1 City of Crystal Council Meeting March 4, 2025 Applications for City License Lawful gambling (temporary) The Church of St. Raphael, 7301 56th Ave. N., Crystal, MN 55428 (for an event on April 26, 2025) Liquor (on-sale temporary) The Church of St. Raphael, 7301 56th Ave. N., Crystal, MN 55428 (for an event on April 26, 2025) Rental (new) 4817 Douglas Dr. N. – CAG Minnesota Funding II LLC 6820 32nd Ave. N. – Ben Hartzell (Conditional) 6908 35th Pl. N. – CAG Minnesota Funding II LLC (Conditional) Rental (renewal) 4009 Adair Ave. N. – Jawad Behsudi 2701 Brunswick Ave. N. – GV Greenway LLC (Conditional) 4547 Colorado Ave. N. – Maria Basurto 2900-2930 Douglas Dr. N. – Minnesota Senior Living (Conditional) 3000 Douglas Dr. N. – Minnesota Senior Services (Conditional) 5127 Edgewood Ave. N. – Capgrow Holdings (Conditional) 3005 Florida Ave. N. – Judy Bolin 3909 Florida Ave. N. – Charles Hawkinson 2942 Idaho Ave. N. – CRGV Properties LLC 3156 Idaho Ave. N. – John Furlong 4807 Idaho Ave. N. – Melody Holt (Conditional) 6910 Jersey Cir. N. – Justin Peterson 3428 Lee Ave. N. – Sogdiana LLC (Conditional) 3520 Lee Ave. N. – Lance Rosenberg 6804 Lombardy Ln. – Cindy Scherbing 3532 Major Ave. N. – Juniper Land Trust (Conditional) 5525 Quail Ave. N. – Sky Blue Properties LLC (Conditional) 5718 Sumter Ave. N. – Lance Rosenberg (Conditional) 3347 Utah Ave. N. – Invitation Homes (Conditional) 4527 Welcome Ave. N. – Tom Kackman (Conditional) 3000 Winnetka Ave. N. – Central Crystal Village LLC (Conditional) 3815 Xenia Ave. N. – Distinguished Properties 4242 Xenia Ave. N. – Verne Betlach 7909 30th Ave. N. – Invitation Homes 8009 33rd Pl. N. – CRGV Properties LLC 5925 36th Ave. N. – Bridge SFR IV Seed Borrower LLC 6502 37th Ave. N. – Charles Hawkinson 6401 47th Ave. N. – Wren Rentals 6817 47th Ave. N. – Kerby Skurat (Conditional) 5610 56th Ave. N. – Khue Dang (Conditional) 5508 57th Ave. N. – Michael MacDonald Tree Trimmer Elijah’s Tree Care, 745 Orchard Park Rd., Long Lake, MN 55356 4.3 CCCRRRYYYSSSTTTAAALLL PPPOOOLLLIIICCCEEE DDDEEEPPPAAARRRTTTMMMEEENNNTTT “Service with Compassion, Integrity, & Professionalism” TO: Mayor and Council Members FROM: Brian V. Hubbard, Deputy Police Chief CC: Stephanie Revering, Chief of Police Adam R. Bell, City Manager DATE: February 21, 2025 SUBJECT: Consent Agenda: March 4, 2025 Council Meeting Law Enforcement and Fire Department Therapy Dog Program 2025 ___________________________________________________________________________ MMEEMMOORRAANNDDUUMM BACKGROUND In the fall of 2024, we learned the Minnesota Department of Public Safety opened a grant opportunity to assist law enforcement and fire agencies with funding for department therapy dogs. As the Crystal Police Department has been working for the past several months to develop this program, we applied for the grant. We were notified in January that we have been awarded an $8,500 grant to be applied to the Police Department Facility Dog program. Over the past several years, the Police Department has been intentionally working to find various ways to improve officer wellness to help them be healthier in all aspects of life – physically, mentally, and emotionally. The development of our Facility Dog program is a continuation of this work and is focused on an opportunity to have a daily outlet available to staff in the stresses of this work through the use of animal assisted therapy. We will be acquiring our trained Facility Dog through an organization called Project Delta and the dog will live full-time at the Police Department. The dog will be cared for and trained by a team of Department employees, and most Department staff, during their on-duty time. These grant dollars are to be used for the purchase and expenses related to beginning the Facility Dog program. The Police Department had earmarked funds from the previously received Public Safety Aid money from the State of Minnesota to fund the start-up of this program. This grant allows us to reallocate these funds for other officer wellness initiatives. NOTIFICATON Per the grant, we must notify our City Council and are asking for your approval of the resolution which is on the consent agenda. Chief Revering and I, and our new Facility Dog Moe, will be present at the council meeting for questions. As always, please let me know if you have any questions. Thank you. 4.4 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2025 - __ RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH THE MINNESOTA DEPARTMENT OF PUBLIC SAFETY LAW ENFORCEMENT AND FIRE DEPARTMENT THERAPY DOG PROGRAM 2025 WHEREAS, the City Council has authorized the City of Crystal Police Department to enter into a grant agreement with the Minnesota Department of Public Safety for the project entitled Law Enforcement and Fire Department Therapy Dog Grant Program 2025 during the period from March 1, 2025 through November 30, 2025. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Crystal as follows: 1. The City of Crystal Police Department enter into a grant agreement with the Minnesota Department of Public Safety for the project entitled Law Enforcement and Fire Department Therapy Dog Program 2025 during the period from March 1, 2025 to November 30, 2025; and 2. The Deputy Police Chief is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the City of Crystal Police Department and to be the fiscal agent and administer the grant. Adopted by the Crystal City Council this 4th day of March, 2025. BY THE CITY COUNCIL _________________________ Julie Deshler, Mayor ATTEST: ______________________________ Chee Yang, Deputy City Clerk 4.4 Memorandum DATE: TO: FROM: SUBJECT: 2/25/2025 Mayor and Council Jesse Struve Brad Fortin GMC 3500 cab and chassis truck with accessories purchase 2025 Background The 2025 Long Term Plan includes funding for the replacement of pickup truck #106. Funding is currently allocated for $100,000 for the acquisition of this truck. This vehicle will be purchased from North Country GMC for the price of $48,652.44. This truck will be purchased under the state contract #188747. The truck will be purchased as a cab and chassis and will be sent off to a body builder to add the dump body, lift gate and accessories. The body and accessories will be purchased through Crysteel Inc. under state contract #T-765-5 for the cost of $27,612. The total cost of this package will be roughly $76,264.44. The existing vehicle is 14 years old and has been used heavily as a dump truck and by our parks maintenance team. The addition of a powered tailgate has many safety advantages throughout our public works operations. Old truck #106 will be sent to auction with a estimated value of $10,000. Recommended Actions Motion to approve the purchase of this vehicle and its accessories. 4.5 RESOLUTION NO. 2025 - _____ APPROVING THE PURCHASE OF A REPLACEMENT 1-TON TRUCK WITH SNOWPLOW AND ACCESSORIES WHEREAS, the Crystal City Council is committed to providing and maintaining quality infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities in the City; and WHEREAS, this 1-ton truck with a dump body and lift gate is used regularly for various year- round maintenance activities; and WHEREAS, the existing truck exceeded the score for replacement on the vehicle condition index; and WHEREAS, funds are allocated in the Fleet Maintenance Fund for this replacement purchase. NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the purchase of a cab and chassis truck from North Country GMC for $48,652.44 and Crysteel Truck equipment for $27,612. BE IT FURTHER RESOLVED that the existing truck will be sold at auction this fall. Adopted by the Crystal City Council this 4th day of March, 2025. Julie Deshler, Mayor ATTEST: Chee Yang, Deputy City Clerk 4.5 Memorandum DATE: TO: FROM: SUBJECT: February 27, 2025 Mayor and City Council Adam Bell, City Manager Jodi Bursheim, Abdo Financial Solutions 2025-2026 Budget Amendment and Fee Schedule Amendment Background Beginning April 1, 2025, the recycling program in the city will expand to include curbside collection of organics. Residents will no longer be receiving this service through their private garbage hauler. Starting with the April bills, garbage haulers will stop billing for organics. Instead, the City will now begin billing for this expanded service with the quarterly utility bill. The contracted cost for recycling collection has also increased for 2025 by $0.30 per month. The negotiated organics recycling fee is $2.90 per month. To cover the increased cost of the recycling collection and the new curbside collection of organics, the total household rate will be increasing. The regular recycling fee increase of $0.30 was not implemented in January but is effective for all 12 months of 2025. The city chose to implement both increases at the same time; however, the city will need to collect the annual total amount of $3.60 for the regular recycling increase over 9 months instead of 12, which equates to $0.40 per month over 9 months. The existing/2024 household cost is $5.90 per month and will increase to $9.20 per month ($0.30 per month for 12 months and $2.90 per month for 9 months; $27.60 per quarter) to cover both the services. This new rate will be effective beginning with the April billing. The City’s annual budget for the fiscal year 2025 was approved by the City council on December 3rd, 2024. Due to the adjustments noted above, the enterprise fund (Fund 525) will be adjusted to reflect these changes for both revenues and expenditures. These changes have no impact on the General Fund Levy. The budget change is only impacting the enterprise funds. The recycling budget will be amended to reflect the increased revenue to $806,287 and the corresponding expense of $795,510. Recommended Action It is recommended that the City Council approve the budget amendment and fee schedule adjustment as detailed in the attached resolution. 4.6 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2025 -___ RESOLUTION APPROVING AMENDING THE BUDGET FOR THE FISCAL YEAR 2025 WHEREAS, the Crystal City Council adopted the annual budget for the fiscal year 2025 on December 3, 2024; and WHEREAS, the cost of recycling has increased and the city has expanded services to include curbside collection of organics which have necessitated revisions to the approved budget; and WHEREAS, the City Council has reviewed the proposed budget amendments and finds them to be necessary in the best interest of the city and its residents. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Crystal approves the budget amendments for the recycling fund (0525) to reflect revenues of $806,287 and expenditures of $795,510. BE IT FURTHER RESOLVED, that the City Council of the City of Crystal amends the 2025 budget and recognizes the amendment as of the date of adoption. Adopted this 4th day of March 2025. ______________________________ Julie Deshler Mayor ATTEST: _______________________________ Chee Yang Deputy City Clerk 4.6 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2025 - ___ RESOLUTION APPROVING FEE SCHEDULE AMENDMENT FOR THE FISCAL YEAR 2025 WHEREAS, the Crystal City Council adopted the annual fee schedule for the fiscal year 2025 on October 15, 2024; and WHEREAS, the cost of recycling has increased and the city has expanded services to include curbside collection of organics which have necessitated revisions to the fee schedule to adjust the recycling rate per household; and WHEREAS, the City Council has reviewed the proposed budget amendments and finds them to be necessary in the best interest of the city and its residents. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Crystal approves the recycling rate to $9.20 per month ($27.60 per quarter). BE IT FURTHER RESOLVED, that the City Council of the City of Crystal amends the 2025 fee schedule to adjust the recycling rate and approves implementation of the new rate effective for the April 2025 billing cycle. Adopted this 4th day of March 2025. ______________________________ Julie Deshler Mayor ATTEST: _______________________________ Chee Yang Deputy City Clerk 4.6 CCCRRRYYYSSSTTTAAALLL PPPOOOLLLIIICCCEEE DDDEEEPPPAAARRRTTTMMMEEENNNTTT “Service with Compassion, Integrity, & Professionalism” TO: Mayor and Council Members FROM: Stephanie K. Revering, Chief of Police CC: Adam R. Bell, City Manager DATE: February 26, 2025 SUBJECT: Consent Agenda: March 4, 2025 Council Meeting ___________________________________________________________________________ MMEEMMOORRAANNDDUUMM BACKGROUND For the past five years, we have partnered with Eckberg Lammers for our city prosecution services. We would like to continue with that relationship and have attached their contract for review. CONSIDERATION We are asking for your approval of the contract for 2025 (which we had already budgeted for) and indicates $12,678.75 per month for 2025, $13,095.51 per month for 2026 and $13,553.85 for 2027. We have sufficient funds in our police department operating budget. This would be a 3.5% increase each year from 2024. As always, please let me know if you have any questions. Thanks. 4.7 2 CONTRACT FOR CRIMINAL PROSECUTION LEGAL SERVICES This CONTRACT FOR CRIMINAL PROSECUTION LEGAL SERVICES (the "Agreement") is entered into by and between the City of Crystal, a Minnesota municipal corporation, with its principal office located at 4141 Douglas Drive N., Crystal, MN 55422 (the "City") and the law firm of Eckberg Lammers, P.C., with its principal office located at 1809 Northwestern Avenue, Stillwater, Minnesota, 55082 (the "Law Firm"), for the purpose of utilizing the Law Firm to provide prosecution legal services to the City. RECITALS A. The City wishes to retain the Law Firm to provide criminal prosecution legal services on behalf of the City. B. The Law Firm agrees to provide criminal prosecution legal services to the City paid by the City to the Law Firm. C. The rates identified in the proposal submitted by the Law Firm are as follows:   2025 +3.5% 2026 +3.5% 2027 +3.5% Monthly Retainer Fee Yearly Total $12,678.75 $152,145.00 $13,095.51 $157,146.08 $13,553.85 $162,646.19 The minimum increments billed for each service are recorded in .10 per hour increments. NOW THEREFORE, IN CONSIDERATION OF the mutual promises contained herein and other good and sufficient consideration, incorporating the Recitals in full the parties agree to the following: TERMS ARTICLE I: SERVICES 1.1. Scope and Nature of Prosecution Services: The parties hereto agree to the following description of the nature of the legal services to be provided by the Law Firm to the City: A. Meetings and/or telephone conversations with and advising the Mayor, Council Members, City Clerk, and other authorized staff on general criminal legal matters. 4.7 3 B. Research and submission of legal opinions on municipal or other criminal legal matters requested by the City Clerk or other authorized staff; availability to answer staff questions by telephone, C. Legal consultation and general support for the Mayor, Council Members, City Clerk, and other authorized staff on general criminal legal matters. D. Provide a high level of customer service by responding in a prompt manner. E. Prosecute all petty misdemeanor, misdemeanor and statutorily delegated gross misdemeanor offenses committed within the corporate limits of the City. This service includes all such cases initiated by any law enforcement agency and citizen complaints including, but not limited to, traffic violations, DWI cases, theft and City Code violations. F. Provide advice, consultation and training where required to the City's Police Department and to all other departments of the City in the interpretation and enforcement of statutes, ordinances and investigations of violations in connection with the prosecution of criminal cases. G. Prepare criminal complaints where facts warrant. H. Evaluate all cases where a plea of not guilty is entered and prosecute where warranted. I. Prepare appropriate pre-trial notices as required, J. Seek such additional investigation as required. K. Negotiate and enter plea bargains where deemed advisable. L. Represent the City at all pre-trial hearings including motions. M. Perform all legal research and prepare briefs when required. N. Try all jury and court trials. O. Draft Ordinances, ordinance amendments, resolutions and correspondence as requested. P. Review ordinances as requested. Q. Render written opinions on law when requested, including interpretation of statutes, ordinances, rules and regulations. 4.7 4 R. Ensure proper notification and preparation of witnesses, police officers, and staff for trial. S. Investigate and evaluate all claims by the City against others and recommend appropriate courses of action, including but not limited to code enforcement issues and administrative citations. T. Handle all criminal appeals and contested DWI forfeitures matters. 1.2. Routine Phone Calls: As part of the Law Firm’s comprehensive prosecution legal services, no charges are imposed for routine phone calls. If a phone call evolves into a project or work item, that item will transition to the appropriate billing options. ARTICLE II: REIMBURSABLE COSTS AND EXPENSES. 2.1. General Rule: The City will reimburse the Law Firm for actual, necessary, and reasonable costs and expenses incurred by the Law Firm in the performance of legal services contained in the Agreement. 2.2. Specific Rates: Expenses to be billed: Mileage No Charge Parking Actual Cost Photocopying $0.20 per page Electronic Copying No Charge Facsimile $1.00 per page Postage, Courier/Delivery Actual Cost Process Server Actual Cost Messenger Actual Cost Court Costs/Filing Fees Actual Cost Court Reporter Transcription Fees Actual Cost Other Contested Case Costs Actual Cost Westlaw Research Fees No Charge 4.7 5 Printing Expenses No Charge ARTICLE III: CONFLICT OF INTEREST AND ATTORNEY/CLIENT PRIVILEGE. 3.1 Conflict of Interest: If the Law Firm represents or has ever represented an opposing party in a legal matter, whether within or outside of any of the scope of services mentioned by the retainer above, the Law Firm shall arrange for suitable alternative representation at the Law Firm’s expense. The City will be responsible for any conflict-of- interest expenses incurred if a conflict of interest exists due to the City’s relationship with potential parties to a prosecution case. 3.2 Attorney/Client Privilege: The Law Firm is authorized to utilize e-mail without encryption to transmit and receive confidential client information. While digital cordless and cellular telephones within a digital service area would be best to be used to transmit and receive confidential client information and may be used by the Law Firm to transmit and receive confidential client information. The City specifically acknowledges that it understands the confidentiality risks associated with inadvertent interception. ARTICLE IV. PROSECUTION SERVICES BILLING FORMAT, CYCLE, PAYMENT EXPECTATIONS, AND TERM OF CONTRACT. 4.1 Billing Format: The Law Firm will submit monthly statements for criminal prosecution legal services rendered for the prior month, including expenses incurred. 4.2 Payment Expectations: The City will pay the bill of the Law Firm routinely According to its internal payment procedures by forwarding a check to the Law Firm paying for both legal services and expenses shown on the Law Firm’s monthly statement. 4.3 City Approval and Term of Contract: A. The City Council authorizes the Law Firm to commence performing the services contemplated under this Agreement. The term of this Contract will be from January 1, 2025, through December 31, 2027. B. During the term of the Agreement including renewal terms, either party may terminate the Agreement at any time. The Parties agree, when reasonably possible, to provide 60 calendar days written notice to the other party in recognition of the importance of providing for an organized transition. 4.7 6 ARTICLE V. MISCELLANEOUS. 5.1 Audit. Pursuant to Minn. Stat. 16C.05, Subd. 5, the Law Firm agrees that the books, records, documents, and accounting procedures and practices of the Law Firm or other party, that are relevant to the Agreement or transaction, are subject to examination by the City and either the legislative auditor or the state auditor, as appropriate, for a minimum of six years. The Law Firm agrees to maintain these records for a period of six years from the date of termination of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed or caused to be executed by their duly authorized officials, this Agreement as of the date first written above. THE CITY OF CRYSTAL By: ___________________________________ Dated: __________________ Mayor By: ____________________________________ Dated: __________________ City Manager ECKBERG LAMMERS, P.C. By: ____________________________________ Dated: __________________ 4.7 “Service with Compassion, Integrity, & Professionalism” TO: Mayor and Council Members FROM: Brian V. Hubbard, Deputy Police Chief CC: Stephanie K. Revering, Chief of Police Adam R. Bell, City Manager DATE: February 21, 2025 SUBJECT: Consider first reading of an ordinance amending Crystal City Code Section 910 – Animal Control ___________________________________________________________________________ MEMORANDUM BACKGROUND As the Police Department staff has been finalizing arrangements for moving to a new vendor for animal impound services for the city, staff has reviewed City Code Section 910 – Animal Control. In this review, staff have identified two recommended changes to ensure the Code is consistent with the practices and needs moving forward with the new vendor, as follows: The first proposed change includes adding subdivision to Section 910.23 related to Animal pounds. This addition would allow city staff to authorize a veterinary provider to provide necessary care for animals brought into the facility, including medical stabilization services and administration of preventative vaccines to any animal seized and placed at the facility for standard, highly contagious ailments that are a concern in settings where pets are in close proximity to each other. Occasionally, animals that are located and seized are injured or in medical distress. This addition would allow city staff to authorize basic treatment for these animals to stabilize or deal with obvious injuries. In addition, this addition would allow the facility to administer preventative vaccinations to any animal placed in the facility to ensure that highly contagious ailments are not brought into or spread through the vendor’s facility. Costs for stabilization would be billed to the animal owner when they claim their pets. Costs for preventative vaccinations would be included in the animal impound fees already charged to pet owners when they claim their pets. The second proposed change would be to Section 910.25 Subd. 1 related to the current requirement that all pets involved in an animal bite incident be quarantined in a facility. The ordinance currently requires all animals that have bitten a person and have broken the skin, or when the victim has sought the services of a doctor, the animal must be impounded at the city animal pound for at least a 10-day quarantine period. 6.1 While staff believes the 10-day quarantine period is a necessary and precautionary requirement in these situations, staff also believes that not all situations require the quarantine to occur in a facility, and there are times when requiring the animal to be quarantined at their residence under the supervision and care of the animal owner is appropriate. Some of the considerations that may be used to make these determinations might include the circumstances of the animal bite, the history of the animal, the cooperation of the animal owner, and the ability of the animal owner to effectively supervise a required in-home quarantine. Officers must retain the option to require the mandatory boarding of an animal involved in a bite, but allowing officers the discretion to not place all animals in a mandatory boarding facility when deemed unnecessary saves expenses to the animal owner and the city for boarding services and provides a more familiar environment for the animal. The Council is asked to consider the first reading of an ordinance amending Section 910 of the Crystal City Code regarding Animal Control. Recommend approval of the first reading of the proposed ordinance. The second reading and adoption of the ordinance would be considered at the March 18, 2025, meeting. RECOMMENDATION Motion to approve the first reading of the ordinance amending Section 910 – Animal Control of the Crystal City Code. ATTACHMENTS Section 910 of the Crystal City Code with proposed changes (REDLINE VERSION). 6.1 1 CITY OF CRYSTAL ORDINANCE #-2025____ AN ORDINANCE TO AMEND CHAPTER IX PUBLIC SAFETY, SECTION 910 ANIMAL CONTROL The City of Crystal ordains: ARTICLE I. Chapter IX, Section 910 of the Crystal city code is hereby amended as follows and renumbering the subdivisions as may be needed: 910.23. Animal pounds. Subd. 1. Designation. The city shall designate one or more animal pounds at which animals seized shall be kept in accordance with Minnesota Statutes, section 346.47. Subd. 2. Disposal. Animals impounded under this section must be held in accordance with Minnesota Rules, part 1721.0520, and may be disposed of as outlined in Minnesota Rules, part 1721.0520, subpart 10. Subd. 3. Reclamation. An owner or claimant of a dog impounded by reason of violation of any provision of this section may reclaim the dog within five business days upon obtaining a license therefor, if unlicensed, and paying the appropriate impounding fees as set forth in Crystal city code, appendix IV. The reclamation of a dangerous dog is set forth in Crystal city code, subsection 910.39. Subd. 4. Medical Treatment & Vaccinations. The city may authorize a veterinary provider to provide necessary care for animals brought into the facility, including medical stabilization services and administration of preventative vaccinations to any animal seized and placed at the facility for standard, highly contagious ailments that are a concern in settings where pets are in close proximity to each other. 910.25. Impounding. Subd. 1. Animal bites. An animal that is capable of transmitting rabies and that has bitten a person such that the skin has been broken, as determined by the responding officer, or the person seeks the services of a doctor, must be taken up and impounded at the city animal pound and quarantined for at least ten days from the time of the bite, and in any event until it is determined whether or not the animal had or has rabies. If the animal has bitten a person, the animal may be immediately euthanized if required to test for rabies as determined by the state or county health authority, as recommended by the Centers for Disease Control may be, or at the request of the owner. If non-lethal testing is possible and the animal is found to be rabid, it must be destroyed; if it is found not to be rabid, it will be returned to the owner provided that owner first pays for the cost of impounding and quarantining it. If the owner does not pay such costs within five business days after being notified to claim or retrieve the animal, the animal may be disposed of as provided in Crystal city code, subsection 910.23. If the animal control officer determines that 6.1 2 exceptional medical conditions circumstances so require, the officer may permit impound the animal and require the animal to be impounded and quarantined at an impounding facility other than the city animal pound, provided that the facility must be one acceptable to approved by the police chief or on the owner's premises. and the The animal must be kept separate and apart from all other animals and under the proper care and supervision of a licensed veterinarian as determined by the authorized city personnel. The city may refuse to permit confinement on the owner's premises if the animal has previously been found repeatedly at large, if the animal does not have a currently effective rabies inoculation, or other circumstances exist where the city deems quarantine at the owner’s premises is not appropriate. If confinement on the owner's premises is permitted, the animal may not be allowed off the premises or in contact with people or other animals during the confinement period, except for medical purposes. If the owner fails to comply with these restrictions, authorized city personnel may enter onto the property, seize the animal, and remove it to a veterinary hospital or impound facility. The cost incurred by the city in carrying out the provisions of this subsection must be paid by the owner of the impounded animal. ARTICLE III. Effective Date. This ordinance is effective upon adoption and 30 days after publication. BY THE CITY COUNCIL Julie Deshler, Mayor ATTEST: ____________________________ Chee Yang, Deputy City Clerk First Reading: ____________, 20____ Second Reading: __________, 20____ Council Adoption:_________, 20____ Publication: Effective Date: 6.1 Memorandum DATE: February 27, 2024 TO: Mayor and City Council FROM: City Manager Adam R. Bell SUBJECT: Consider the second reading and adoption of an ordinance amending the membership of the Sustainability Commission and a resolution approving summary language for publication. ____________________________________________________________________ Background During its February 13 work session, the City Council interviewed two qualified candidates. However, because both candidates were from the same section and only one vacant at-large seat was available, the Council asked to increase the number of members for the Commission in the interest of taking advantage of having qualified candidates. The Council asked to increase the number of commissioners from 10 members to 12. Both of the new additional members will be at-large positions. The total membership will be four (4) from each section and four (4) at-large members. The Council approved the first reading of the proposed amendment on February 13. The Council is asked to consider the second reading and adoption of an ordinance amending the number of members of the Sustainability Commission. Recommend approval of the second reading and adoption of the proposed ordinance. Recommendation Motion to approve the second reading and adoption of the ordinance amending the number of members of the Sustainability Commission resolution approving summary language for publication is requested. Attachments •Proposed Ordinance to amend the number of members of the Sustainability Commission REDLINE VERSION •A Resolution approving summary publication of the Proposed Ordinance to amend the number of members of the Sustainability Commission 6.2 1 CITY OF CRYSTAL ORDINANCE #-2025 - 01 AN ORDINANCE TO AMEND THE MEMBERSHIP OF THE SUSTAINABILITY COMMISSION The City of Crystal ordains: ARTICLE I. Legislative Findings. The city council hereby finds as follows: 1.01. Pursuant to Section 2.02 of the Crystal Charter, “[t]he council may by ordinance establish boards or commissions to advise the council with respect to any municipal function or activity, to investigate any subject of interest to the city, or to perform quasi- judicial functions.” 1.02. Chapter III, Section 305 of the city code also provides for the creation and operation of city commissions. 1.03. The city council previously established the environmental quality commission and formally reestablished the commission in accordance with the revised procedures and requirements established in Chapter III, Section 305. 1.04. The city council now desires to rename the environmental quality commission and reestablish the commission with a broader purpose focused on sustainability. ARTICLE II. Commission Established. The city council hereby establishes a commission as follows: 2.01. Establishment. The Sustainability Commission (“Commission”) is hereby established for the City of Crystal. 2.02. Purpose. The purpose of the Commission is to assist the city council in all matters relating to the city’s efforts to protect and preserve the environment. Pursuant to Section 305.05 of the city code, the Commission’s role is advisory in nature. 2.03. Duties. The Commission’s duties are to include, but not be limited to, advising the city council in matters relating to the sustainable use, management, and conservation of environmental resources that include air, water, energy, land and ecological resources, and waste, including the study and proposal of possible environmental and sustainability programs and policies, promoting public education and awareness relating to such issues, and motivating interest in the proper use of, and care for, the natural resources of the city. 2.04. Members. The Commission shall be made up of ten twelve members appointed by the city council. There shall be at least four Commission members from each of the two city Sections. The remaining two four Commission members shall be appointed on an at-large basis. 2.05. Qualifications. Commission members must be residents of the city and be at least fifteen years old. 6.2 2 2.06. Removal. Commission members serve at the pleasure of the city council and may be removed from the Commission, with or without cause, upon a majority vote of the city council. 2.07. Terms. Commission members shall be appointed to three-year terms. There are no term limits. To help ensure continuity in the Commission’s work, the terms shall be staggered. As such, terms for the first ten twelve Commission members prescribed by this ordinance shall expire as follows: (a) Three Four terms shall expire on December 31, 2025. (b) Three Four terms shall expire on December 31, 2026. (c) Four terms shall expire on December 31, 2027. 2.08. Other Commissions. While serving on the Commission, Commission members may not also concurrently serve on the City’s Parks and Recreation Commission or Planning Commission. 2.09. Compensation. Commission members shall serve without compensation, but may be reimbursed for actual and necessary expenses if funds for that purpose are identified in the adopted city budget. 2.10. Liaisons. The Commission shall have both a council liaison and a staff liaison. The council liaison shall be assigned by the mayor. The staff liaison shall be assigned by the city manager. The Commission shall not have a staff secretary. 2.11. Operations. The Commission shall conduct itself in accordance with this ordinance, Section 305 of the city code, and all other applicable laws and ordinances. ARTICLE III. Effective Date. This ordinance is effective upon adoption and 30 days after publication. This is a special ordinance and shall not be codified in the city code. BY THE CITY COUNCIL Julie Deshler, Mayor ATTEST: ____________________________ Chee Yang, Deputy City Clerk First Reading: Feb. 18, 2025 Second Reading: March 4, 2025 Council Adoption: March 4, 2025 Publication: March 13, 2025 Effective Date: April 12, 2025 6.2 1 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2025 - ___ RESOLUTION APPROVING SUMMARY LANGUAGE FOR PUBLICATION OF ORDINANCE NO. 2025-01 WHEREAS, the Crystal City Council adopted Ordinance No. 2025-01 “An Ordinance to Amend the Membership of the Sustainability Commission (the “Ordinance”) at its meeting held on February 18, 2025; and WHEREAS, Section 3.12 of the Crystal City Charter and Section 110.13 of the Crystal City Code indicate that ordinances approved by the City Council will be published in summary form and that the City Council is to approve the form of the summary. WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Crystal that the following summary language is hereby approved for publication of the Ordinance: CITY OF CRYSTAL ORDINANCE #2025-01 AN ORDINANCE TO AMEND THE MEMBERSHIP OF THE SUSTAINABIITY COMMISSION SUMMARY OF ORDINANCE No. 2025-01 Ordinance No. 2025-01 has been approved by the city council on March 4, 2025. A printed copy of the full text of the ordinance is available on the city’s website and may be obtained by contacting the city clerk’s office. The ordinance amendment expands the membership of the Sustainability Commission from ten (10) commissioners to twelve (12) commissioners by adding two additional at- large seats. A copy of the full ordinance is available on the city’s website and may be obtained by contacting the city clerk’s office. BE IT FINALLY RESOLVED, that the city clerk is hereby authorized and directed to do each of the following: 1. Publish the approved summary language once in the city’s official newspaper; 6.2 2 2. Place a copy of this Resolution, the full text of the Ordinance, and the affidavit of publication of the summary language in the city’s ordinance book; 3. Make the full text of the Ordinance available for public inspection in the office of the city clerk during the city’s regular business hours; and 4. Post the updated Crystal City Code on the city’s website. Adopted this 4th day of March, 2025. ______________________________ Julie Deshler Mayor ATTEST: _______________________________ Chee Yang Deputy City Clerk 6.2 Memorandum DATE: TO: FROM: SUBJECT: February 27, 2025 Mayor and City Council Adam R. Bell, City Manager Appointment of Anna Rickert to the Sustainability Commission ____________________________________________________________________ BACKGROUND The City Council interviewed two candidates for appointment to the Sustainability Commission on February 13th. Following the interviews, the council amended the establishing ordinance to expand the number of commission members from ten to twelve. With the additional two at- large seats available, applicant Anna Rickert is recommended for appointment to the Sustainability Commission for a term to expire December 31, 2025. Because the ordinance amendment expanding the membership will be effective 30 days after publication, the appointment will be effective April 12, 2025. RECOMMENDATION Recommend appointment of Anna Rickert to the Sustainability Commission for an at-large seat for a term to expire 12/31/25 effective 4/12/25. ATTACHMENT Commission Application – Anna Rickert (Redacted) 6.3 6.3 6.3 6.3 AGENDA ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL • WORK SESSION • TUESDAY, MARCH 4, 2025 IMMEDIATELY FOLLOWING THE CITY COUNCIL WORK SESSION FOLLOWING THE 7:00 P.M. CITY COUNCIL MEETING CRYSTAL CITY HALL COUNCIL CHAMBERS 1. Call to order * 2. Roll call * 3. Discuss 2025 Work Plan elements Staff will make a presentation at the work session; the 2024 Work Plan is attached for reference 4. Property status update * 5. Adjournment * *Items for which no materials are included in the packet April 2, 2024 Staff Contact: John Sutter Community Development Director (763) 531-1130 john.sutter@crystalmn.gov www.crystalmn.gov EDA Work Plan elements added since 2016 2017:Douglas Dr & West Broadway train horn quiet zones at CPKC crossings Neighborhood signs with city flag 2018:Bass Lake Road Streetscape Reconstruction 2019:City flag banners on light poles Planter boxes (8) 2019:Becker Park Reconstruction 2020:More planter boxes (12) Started “Love Local” small business promotion during the holidays 2021:More planter boxes (10) Ribbon-cuttings to promote new businesses Contract with Senior Community Services (blight prevention) Contract with Sentenced to Service for litter clean-ups 2022:City entrance signs with city logo and 2020 population Started storefront façade program Added Small Business Brainteaser to Love Local promotions during holidays Redevelopment -Large Sites •Staff will continue to meet with developers and promote redevelopment opportunities. •A significant barrier to new development is the lack of vacant land and low retail building vacancy (<5%) in Crystal. •Higher interest rates have broadly reduced apartment construction and developer interest since 2022. •Interest rates have stabilized and may start declining in 2024. •The Wells Fargo building at 7000 56th will be vacated this summer and the 2.2 acre site would be a prime redevelopment site. 2024 activities Continue outreach to property owners and prepare/update development site flyers Follow up with developers from previous discussions and seek out additional developers Goal is to put another development deal together for 2025 construction Continue to seek funding for replacement of Douglas Drive -West Broadway intersection •Purchased from the state for $60,000 in Jan. 2024. •To date: Property surveyed, contents cleaned out and asbestos assessment underway. •Anticipated next steps: □Asbestos abatement in late April □Demolition in late May -early June □Begin marketing lot to builders after demolition □Goal is to sell the lot and have construction start before winter begins Scattered Site Redevelopment -6110 Lakeland Potential Scattered Site Lot -5565 Vera Cruz Options: 1.Sell EDA lot to adjacent owner of 5505 56th (Rose -Bo flower shop): •If Rose-Bo is interested, EDA would need closed meeting to discuss terms 2.Replat both properties: •Increases Rose Bo’s street frontage and space for expansion •Creates a buildable lot for EDA to sell for new home construction •Basically a property swap -but a much more complicated option than #1 Aerial Photo Replat Scenario Home Improvement Grant Program •Administered by Center for Energy & Environment; current contracts go through June 2025. •EDA will consider the July 2025 -June 2026 contract in Dec. 2024. Staff suggests increasing the minimum project from $4,000 to $5,000 This means the minimum grant would increase from $800 to $1,000 Reason for change: Grant admin costs a flat $500 per grant •Program largely funded with increment from housing TIF district that expires at the end of 2025. •TIF fund balance estimated to be sufficient to continue grant program into 2029. •Based on current law, program could be funded with the new state housing aid. •In 2023, Hennepin County awarded $25,000 for three specific districts. •The 2024 EDA budget also includes $40,000 for other areas. •Staff has requested county approval of the following program changes: Establish the maximum share for any combination of windows, doors and accessibility expenses at 50% of the eligible project Increase the maximum share for landscaping expenses from 25% to 50% of the eligible project If approved, staff will relaunch program with expanded geographic eligibility. If not approved, EDA will consider other options. Storefront / Façade Grants Beautification Continued and Expanded Activities Planter boxes and landscape beds: •37 flower planter boxes and bowls in commercial districts •Enhanced maintenance for landscape beds on Bass Lake Road and Bottineau Blvd Plant materials: $3,000 ($2,500 in 2023) NEW: Box & bowl watering contract $5,000 Necessary due to unreliable watering by many of the adjacent businesses NEW: Bed maintenance contract $10,000 Necessary to reduce workload for Park Maintenance staff Litter clean-up (STS): •Hennepin County Sentenced to Service picks up litter in commercial districts •Clean-ups start after snowmelt and occur every 2-3 weeks through October Estimated cost $6,300 ($5,500 in 2023) Note -started a month early in 2024 Beautification New Activity Traffic signal cabinet wraps $21,000 (new in 2024) •10 cabinets (priorities 1+2) •Solicit artist proposals for artwork •Will first try without compensation for the artists but would include an attribution plaque as part of the artwork If inadequate proposals are received, EDA would consider compensation options Anticipated timeline: •April: Stratus provides templates •May-June: Artwork proposals solicited, EDA selects design(s) •July: Fabrication and installation Goal is to install before Frolics Business Networking Group •Crystal Business Association disbanded at the end of 2022. •CBA’s value was business networking and city-business connections. •New Hope/Crystal Business Networking Group serves that function without any formal structure. Business Development and Promotion Business Promotion •Ribbon cuttings and media outreach to promote new business openings •Local Business Brainteasers during the Thanksgiving-New Year holiday season. •Explore advertising options (value-for- money is a big concern). •Continue to try new things and see what works -and what doesn’t. •Provides expertise, capital, and resources to businesses. •Focused on helping business start up, scale up and expand. •Services include legal, business plans, operations and marketing. •Services provided at no cost due to funding primarily from the county. •Secondary funding from local city partners -$5,000 (same as 2023). Supplanted the $3,750 we had been providing to Open to Business. Please hand this form to the City Clerk before the meeting begins. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to 10 minutes. (Information provided on this form is open to the public) (please print clearly) The topic 1 wish to address is: AIC4sta /oh /" A-11-P-j Address: &I-J76 Zip Cade: 5 `- Y Date: Day Phone (optional): Email (optional): Thank you for your attendance and participation.