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2024.06.18 Council Meeting AgendaPage 1 of 3 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: June 14, 2024 City Council Meeting Agenda Tuesday, June 18, 2024 7 p.m. Council Chambers/Zoom Meeting The city manager’s comments are bolded. 1. Call to Order, Roll Call, and Pledge of Allegiance 2. Approval of Agenda The Council will consider approval of the agenda. 3. Proclamations 3.1 The Mayor will recognize Etta Irving’s 100th birthday and proclaim June 28, 2024, as Etta Irving Day in the City of Crystal. 3.2 The Mayor will proclaim July 4, 2024, as Independence Day in the City of Crystal. 3.3 The Mayor will proclaim July 2024 as Park and Recreation Month in the City of Crystal. 4. Consent Agenda The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 4.1 Approval of the minutes from the following meetings: a. The City Council work session on June 4, 2024. b. The City Council meeting on June 4, 2024. 4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 4.3 Adoption of a resolution accepting donations. 4.4 Adoption of a resolution approving an off-site lawful gambling permit for Crystal Frolics at Welcome Park from July 26 - 28, 2024, submitted by the West Metro Fire-Rescue District Firefighters Relief Association. 4.5 Approval of the appointment of Trina Smith to the Inclusion and Diversity Commission for a term to expire Dec. 31, 2015. 4.6 Adoption of a resolution accepting the Hennepin County all-hazard mitigation plan. Page 2 of 3 5. Open Forum The City Council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is limited to three minutes, and topic discussion is limited to 10 minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought before the Council during Open Forum. The Council may place items discussed during Open Forum onto subsequent council meeting agendas. 6. Regular Agenda 6.1 The Council will consider approval of disbursements of more than $25,000 submitted by the finance department to the City Council, a list that is on file in the office of the finance department. Recommend approval of disbursements over $25,0 00. 6.2 The Council will consider approval of Amendment #1 to city agreement with Kraus-Anderson Construction Company; for site services and reimbursables related to improvements at the Crystal Cove Aquatic Center pool and building. In January 2024, Kraus-Anderson was selected to manage the Crystal Cove Aquatic Center project. The agreement had a fee placeholder that would be based on the actual construction costs. Now that the project construction costs are known post-bid-opening, staff recommends approval of an amendment to the construction management service agreement to specify those fees. 6.3 The Council will consider a resolution authorizing the purchase of watermain adapters for the Joint Water Commission. At its June 5 meeting, the Joint Water Commission approved the purchase of watermain adapters to replenish the reserve stock parts. These adapters are used by JWC communities as needed in the event there is a water main break. Because of the lead time in procuring these parts, it is important to maintain a sufficient supply for each JWC community. While Crystal will serve as the procurement agent for the purchase, the purchase will be funded entirely by the JWC. Recommend approval. 6.4 The Council will consider a resolution authorizing an agreement with Questica LTD for budgeting software services. To address inefficiencies and shortcomings present in the city’s current operating budget and LTP/CIP preparation process and systems, staff recommends the acquisition of a unified budget and CIP platform that allows for ease of department request entry, submittal, and evaluation, preparation of revenue and expenditure projections, development of salary and benefit costs, creation and presentation of proposed and adopted budget books and associated reports for int ernal and external users, as well as a dynamic interactive public dashboard. Recommend adoption of resolution approving the purchase of Questica Budget Software. 7. Announcements a. City offices will be closed on Wednesday, June 19 in observance of the Juneteenth holiday. Page 3 of 3 b. City Hall offices will be closed on Thursday, July 4, and Friday, July 5 in observance of the Independence Day holiday. c. The next City Council meeting is Tuesday, July 16 at 7 p.m. in the Council Chambers at City Hall and via Zoom. d. Crystal Frolics is July 25 - 28. A schedule of activities and events is available at www.crystalfrolics.org. e. City Council meetings and work sessions are open to the public. Current and previous meetings are available for viewing and listening at www.crystalmn.gov. 8. Adjournment Have a great weekend. See you at Tuesday’s meeting.