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2024.05.21 Council Meeting Packet 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: May 17, 2024 City Council Meeting Schedule Tuesday, May 21, 2024 Time Meeting Location 6: 30 p.m. City Council work session to discuss: 1. West Metro-Fire Rescue District quarterly update and 2025 proposed budget. 2. Blue Line Extension - outstanding issues from March 2023 letter. 3. City Council liaison reports. 4. City manager monthly check-in. 5. Constituent issues. 6. New business. 7. Announcements. Council Chambers/Zoom 7 p.m. City Council meeting Council Chambers/Zoom Immediately following the City Council meeting Continuation of City Council work session, if necessary Council Chambers/Zoom The public may attend the meetings via Zoom by connecting through one of the methods identified below. Topic: Crystal City Council work session, City Council meeting, and continuation of City Council work session, if necessary. Time: May 21, 2024, 6:30 p.m., Central Time (US and Canada) Join Zoom Meeting: https://us02web.zoom.us/j/82326990314?pwd=U0Rnc0FhczB4ZEFPYzhNaVoyZDFUUT09 Meeting ID: 823 2699 0314 | Passcode: 414141 One tap mobile: +16469313860,,82326990314#,,,,*414141# US +19292056099,,82326990314#,,,,*414141# US (New York) Dial by your location: +1 646 931 3860 US +1 564 217 2000 US +1 929 205 6099 US (New York) +1 669 444 9171 US +1 301 715 8592 US (Washington DC) +1 669 900 6833 US (San Jose) +1 305 224 1968 US +1 689 278 1000 US +1 309 205 3325 US +1 719 359 4580 US +1 312 626 6799 US (Chicago) +1 253 205 0468 US +1 360 209 5623 US +1 253 215 8782 US (Tacoma) +1 386 347 5053 US +1 346 248 7799 US (Houston) +1 507 473 4847 US Find your local number: https://us02web.zoom.us/u/keeAttOObx Auxiliary aids are available upon request to individuals with disabilities by calling the city clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: May 17, 2024 City Council Work Session Agenda Tuesday, May 21, 2024 6:30 p.m. Council Chambers/Zoom Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held on Tuesday, May 21, 2024, at ______ p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, MN and via Zoom. If the agenda items are not completed in time for the City Council meeting at 7 p.m., the work session will be continued and resumed immediately following the City Council meeting. The public may attend the meeting via Zoom by connecting to it through one of the methods identified on the City Council Meeting Schedule for Tuesday, May 21, 2024. I. Attendance Council members Staff ____ Eidbo ____ Bell ____ Kamish ____ Gilchrist ____ Kiser ____ Therres ____ Onesirosan ____ Elholm ____ Adams ____ Larson ____ Budziszewski ____ Revering ____ Cummings ____ Struve ____ Sutter ____ Serres II. Agenda The purpose of the work session is to discuss the following agenda items: 1. West Metro Fire-Rescue District quarterly update and 2025 proposed budget. 2. Blue Line Extension - outstanding issues from March 2023 letter. 3. City Council liaison reports.* 4. City manager monthly check-in. 5. Constituent issues.* 6. New business.* 7. Announcements.* III. Adjournment The work session adjourned at ______ p.m. * Denotes no documentation included in the packet. Auxiliary aids are available upon request to individuals with disabilities by calling the city clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 1 West Metro Fire-Rescue District May 20 and 21, 2024 Council Update ADMINISTRATION/OPERATIONS REPORT Calls for Service Report January 1 – March 31, 2024 Total Calls for Service 455 Estimated fire loss $658,268 Crystal 204 New Hope 235 Mutual Aid 16 January 1 – December 31, 2023 Total Calls for Service 2148 Estimated fire loss $2,174,929 Crystal 896 New Hope 1167 Mutual Aid 85 January 1 – December 31, 2022 Total Calls for Service 2128 with 2 severe weather Crystal 959 Estimated fire loss $1,501,240 New Hope 1099 Mutual Aid 68 January 1 – December 31, 2021 Total Calls for Service 2124 Estimated fire loss $1,703,242 Crystal 890 New Hope 1,169 Mutual Aid 65 January 1 – December 31, 2020 Total Calls for Service 1828 Estimated fire loss $1,313,433 Crystal 781 New Hope 983 Mutual Aid 64 Not responded to per COVID-19 Protocols 178 January 1 – December 31, 2019 Total Calls for Service 2018 Estimated fire loss $2,276,913 January 1 – December 31, 2018 Total Calls for Service 1856 Estimated fire loss $632,167 Fires EMS/RescueHazardous ConditionService Call Good Intent Canceled Fire Alarm Severe Weather Total Mutual/Auto Aid 11 30%5 24%0 16 4% New Hope 14 38%127 53%9 39%12 43%10 48%21 54%42 64%0 235 52% Crystal 12 32%114 47%14 61%16 57%6 29%18 46%24 36%0 204 45% Total 37 8%241 53%23 5%28 6%21 5%39 9%66 15%455 100% 0 50 100 150 200 250 300 350 400 450 500 2024 Calls for Service Jan 1 -March 31 2 January 1 – December 31, 2017 Total Calls for Service 1922 Estimated fire loss $588,517 January 1 – December 31, 2016 Total Calls for Service 1573 Estimated fire loss $1,637,094 January 1 – December 31, 2015 Total Calls for Service 1514 Estimated fire loss $657,914 January 1 – December 31, 2014 Total Calls for Service 1663 Estimated fire loss $1,861,162 January 1 – December 31, 2013 Total Calls for Service 1448 Estimated fire loss $357,182 January 1 – December 31, 2012 Total Calls for Service 1349 Estimated fire loss $169,900 January 1 – December 31, 2011 Total Calls for Service 1638 Estimated fire loss $318,749 RESPONSE TIME – NEW HOPE Confirmed Structure Fire Response 2023 First arriving unit/officer on scene (average minutes) 5m 35s First arriving engine on scene (average minutes) 8m 46s RESPONSE TIME – CRYSTAL Confirmed Structure Fire Response 2023 First arriving unit/officer on scene (average minutes) 5m 8s First arriving engine on scene (average minutes) 7m 19s 2023 Audit MMKR was onsite the week of March 5 to complete the field work for the 2023 audit. This audit was presented to the Board at their April 10 meeting. The following are their opinions and findings: • They issued an unmodified opinion on the District’s basic financial statements. • They reported no deficiencies involving the District’s internal control over financial reporting that they consider to be material weaknesses. • The results of their testing disclosed no instances of noncompliance required to be reported under Government Auditing Standards. • The results of their testing disclosed no instances of noncompliance with Minnesota laws and regulations. 3 Public Events • The 2024 Bike Rodeo was held on May 2. We had the tower, an engine, firefighters and explorers at this event. • We had the tower and a couple of firefighters at the Crystal Little League Opener on May 4. Promotional /Pinning Ceremony On April 10 w e held a pinning ceremony promoting Spencer Specht, Michael Zacharias, Jesus Sot o, Eric Enselein, and Andrew Nic hols to the rank of Lieutenant. Retirement / Resignation Firefighter Tony Thissen resigned on March 20, 2024 after serving the District for 2.3 years. Firefighter Matt Kilpatrick resigned on March 28, 2024 after serving the district for 7.3 years. Firefighter Jim Wallace retired on March 28, 2024 after serving the District (and New Hope Fire before the merger) for 27.6 years. Staffing We are currently at 11 fulltime and 51 Paid, on-call Firefighters of which 7 are on LOA. TRAINING /EMERGENCY MANAGEMENT Department Training Four firefighters attended FDIC 2024, a firefighter training conference held in Indianapolis, Indiana. This conference provided great hands-on training opportunities and the ability to network with firefighters from all across the world. Apprentice Firefighters The apprentice firefighters attended a defensive driving class in St. Cloud . Now that they have attended this class they will complete an apparatus operator packet, that includes over 80 miles of on the road apparatus driving skills, address familiarization, and truck operations. All this training will be done with qualified instructors. They will start Fire Apparatus Operator training this summer and be certified in the early fall. West Suburban Fire Academy (WSFA) The 2024 West Suburban Fire Academy completed their FFI/FFII training with their state certification test on Saturday, April 27, and live fire training on Saturday, May 11. Emergency Management ICS Training We hosted a FEMA “ICS-300: Intermediate ICS for Expanding Incidents” for New Hope and Crystal employees. The course is designed for those that would function in a command or general staff position during a large, complex incident or event, or personnel who are or likely to be part of a local or regional incident management team during a major incident. Employees from New Hope, Crystal, West Metro Fire, as well as outside agencies will be attended the training on April 9-11 at Station 3. The course was taught by Mike Sand, who works for the St. Paul Department of Emergency Management and is an approved Minnesota HSEM Instructor. 4 West Metro Fire will be hosting a FEMA “ICS 400: Advanced ICS Command and General Staff -Complex Incidents” in October, with most staff attending both the 300 and 4 00 series. LOGISTICS Facilities Logistics’ staff has been working with the City of Crystal to replace and upgrade the emergency generators at stations one and two. The new generators have a higher output and can handle more of the station’s power during outages. This includes having all of the overhead doors, essential station lighting, communications and offices all on the generator. This was a joint project with the city of Crystal replacing the generator and the District upgrading the service panels and wiring to accommodate the additional load. Apparatus and Vehicles With Lieutenant Nichols joining our logistics team, we’ve restructured responsibilities to align with District needs and personnel strengths. Captain Grimes will be responsible for the District’s turnout gear, loose equipment, and facility maintenance. Lieutenant Nichols will be managing the fleet of fire apparatus and vehicles. The three staff members assigned to logistics are collaborating closely, actively learning each other’s roles to prevent the formation of silos and ensure the District remains at peak readiness. IT and Communications The Assistant Chief of Logistics has been working with Lieutenant Soto, the new full-time public outreach Lieutenant, getting him going on website updates and the implementation of the smart 911 program. He has already started adding more content to the website and working with the two cities ’ communication specialists on implementing smart 911 and RAVE notification software. PREVENTION Deputy Fire Marshal, Shelby Wolf Inspections/Plan Reviews Inspections 1/1/2024 thru 3/31/2024 Completed 259 No violations 143 Re-inspections completed satisfactory 43 Re-inspections completed unsatisfactory 46 Awaiting re-inspection 27 259 143 43 46 27 0 50 100 150 200 250 300 Inspections January 1 thru March 31 5 The following are the types of inspections we conduct in the two cities: Kitchen Hood Cleaning Annual Liquor License Annual Assembly Occupancies Annual Church Occupancies Annual Apartment Buildings Annual Gas Stations Annual Stationary Food Trucks Commercial Building Inspections are done every 3-5 years. The goal is every three years, but it depends how busy we are with other job duties. Hotel/Motel every 3 years. Foster/Group Home/Daycare when requested. On February 15, 2024 the Brycer Compliance Engine program went live in the community. This helps ensure that fire protections systems get inspected and tested annually and are up to code. When we conduct inspections we often find fire protection systems that are not being maintained . This program manages all the jurisdiction’s fire protection systems from one simple to use dashboard. There are no more emailed, faxed, or hand delivered reports. There are no more time-consuming reviews of reports that are hand written and in different formats. All of our properties are notified by the Brycer Compliance Engine team when they have a fire protection system due for testing, past due for testing or deficiencies on the system in need of repair. The properties are notified by email, mail and phone. They use our approved letterhead and verbiage to distribute mailings and make follow-up calls. They help us to ensure fire protection systems will work when called upon. Since the program started we have had 9 deficiency reports, and 51 compliant reports on properties in our communities. Every Wednesday we spend a short amount of time reviewing the dashboard information, reviewing and approving reports, and updating contact information in our data base. This is what the dashboard looks like for the Brycer Compliance Engine Program : Home Fire Safety Survey Program So far in 2024 we have conducted four home safety surveys, and we have two more on the schedule for the next month. One of the focuses of the new community outreach person will be promoting and executing this program. Our goal is to complete 30 Home Safety Surveys in 2024. 6 Fire Prevention Education We have been working with the new community outreach person, teaching him the curriculums, helping each other develop new programs, and assigning who will do what job tasks. Our community outreach person speaks fluent Spanish which offers us an incredible opportunity teach fire safety in Spanish to both the RSI students, and at the small private Spanish school in New Hope. Adopt a Hydrant Program This program has been renamed by the community outreach person and is now “Hydrant Hero’s”. Fire Investigations: 2/10/2024 – 48XX Utah Avenue North (Detached Garage Fire) 2/15/2024 – 61XX West Broadway Avenue North (Apartment Fire. Note this was a fire sprinkler save.) 2/17/2024 – 34XX Lee Avenue North (Vehicle Fire) 3/08/2024 – 54XX Highway 169 (Business Fire due to contractor welding). 3/17/2024 – 85XX 56th Avenue North (Apartment Fire) 3/20/2024 – 27XX Rosalyn Court (Condo Fire) West Metro Fire PROPOSED 2025 BUDGET West Metro Fire Proposed 2025 Budget 2025 Preliminary Budgets and Contributions 2025 2024 General Operating Budget $2,855,674 $2,640,900 Capital Fund Contribution $350,000 $250,000 Special Revenue Pension Fund Contribution $200,000 $200,000 Special Revenue Insurance Fund Contribution $10,000 $10,000 Special Revenue Compensated Absences Fund Contribution $10,000 $10,000 Tower Lease $103,600 $103,600 Engine Lease $212,325 $150,000 Total $3,741,599 $3,364,500 West Metro Fire Proposed 2025 Budget The cities’ preliminary 2025 total budget contribution is $3,741,599 which is $1,815,836.39 for Crystal and $1,925,762.61 for New Hope. This is an increase of $377,099 over the 2024 contributions or 11.18%. This is an increase of $181,220 or 11.09% for Crystal and an increase of $195,879 or 11.32% for New Hope. The general operating budget increase is $214,774 or 8.13%. The driving force of this increase is salaries, incentive pay for POC firefighters, PERA, health insurance, workers comp insurance, financial services and communications. There is a $100,000 increase to the capital plan contribution. These contributions include a $103,600 lease payment for the tower. These contributions include a $212,325 lease payment for the new engines. This is a $62,325 increase over 2024. West Metro Fire Proposed 2025 Budget 2025 Preliminary Budget Contribution Increase from 2024 ($3,364,500) to 2025 ($3,741,599) General Operating $214,774 6.38% Capital Plan $100,000 2.96% Engine Lease $62,325 1.84% Total $377,099 11.18% West Metro Fire Proposed 2025 Budget 2026 Projected Budget Contribution Increase from 2025 ($3,741,599) to 2026 ($4,064,566) General Operating $182,967 4.89% Capital Plan $100,000 2.67% Engine Lease $40,000 1.07% Total $322,967 8.63% West Metro Fire Proposed 2025 Budget 2027 Projected Budget Contribution Increase from 2026 ($4,064,566) to 2027 ($4,426,325) is projected at $361,759 or 8.9%. West Metro Fire Proposed 2025 Budget The engine lease contributions stabilize in 2028 at $287,326 annually. West Metro Fire Proposed 2025 Budget Changes from 2024 $1,126,000 61500 -Regular Salaries $113,000 increase. This includes consideration of a 3% COLA, comp payout for non-exempt employees, OT for non-exempt employees, and lieutenant gap in pay for SAFER employees. $650,000 62000 -Part -Time Salaries $70,000 increase. This includes all POC positions and consideration of a 3% COLA. $200,582 62200 -PERA $20,582 increase based on full-time salaries. These full-time employees do not earn relief association pension. $66,568 62800 -Social Security & Medicare $6,568 increase based on salaries. $12,000 65500 –Uniforms $2,000 increase based on having 11 full-time employees and hiring a large group of POC firefighters in 2024. West Metro Fire Proposed 2025 Budget Changes from 2024 $123,840 63800 -Health Insurance $11,160 decrease based on the SAFER grant covering 100% of the health insurance costs for the 3 lieutenants and a projected minimal increase to the premium. $6,502 63900 –Long Term Disability $1,402 increase and includes based on historical data. $1,182 64000 -Life Insurance $282 increase based on projected premium increase. $141,000 64500 -Workers Comp Insurance $29,000 decrease based on historical data and reimbursement from the SAFER grant. $28,000 64000 –Motor Fuels $3,000 increase based on historical data and continued rising costs. West Metro Fire Proposed 2025 Budget Changes from 2024 $15,000 77000 –Turn -out Gear $3,000 increase based on historical data and continued rising costs. $0 80200 -Consultant $500 decrease based on removing this line item. $0 81400 –Postage & Delivery $100 decrease based on removing this line item. $160,000 81800 -Communications $20,000 increase based on expected increases to expenditures for LOGIS, Hennepin County Radio, and analytic software. $8,000 83400 -Water/Sewer $1,000 increase based on increased use from staffing an additional station. West Metro Fire Proposed 2025 Budget Changes from 2024 $30,000 83600 –Natural Gas $5,000 increase based on historical data and increased use from staffing an additional station. $16,000 84000 -Building Maintenance $1000 increase based on projected increase to the cost of the & Cleaning service. $5,000 85400 -Office Equipment Rent $2,000 increase based on adding another printer lease for Station 1. $0 87400 -Printing $300 decrease based on removing this line item. $77,000 87700 -Financial Services $7,000 increase based on increased costs due to updated contract. West Metro Fire Proposed 2025 Budget 2025 -2029 CAPITAL PLAN 2025 –Cities’ Contributions 350,000 Beginning Fund 2,051,249 Committed (1,086,740) Expenditures (903,425) Ending Non-Committed Fund Balance 61,804 Fund Balance 1,147,824 2026 –Cities’ Contributions 450,000 Beginning Fund 1,953,749 Committed -869,744 Expenditures -907,921 Ending Non-Committed Fund Balance 176,084 Fund Balance 1,045,828 West Metro Fire Proposed 2025 Budget 2025 -2029 CAPITAL PLAN 2027 –Cities’ Contributions 250,000 Beginning Fund 1,548,153 Committed (1,019,744) Expenditures (439,825) Ending Non-Committed Fund Balance 88,584 Fund Balance 1,108,328 2028 –Cities’ Contributions 250,000 Beginning Fund 1,645,653 Committed (1,119,744) Expenditures (497,325) Ending Non-Committed Fund Balance 28,584 Fund Balance 1,148,328 West Metro Fire Proposed 2025 Budget 2025 -2029 CAPITAL PLAN 2029 –Cities’ Contributions 300,000 Beginning Fund 1,735,653 Committed (1,279,744) Expenditures (437,325) Ending Non-Committed Fund Balance 18,584 Fund Balance 1,298,328 ((a/A) + (p/P) + (v/V) / 3) x 100 = Percentage of total budget due from specified municipality Crystal New Hope District a = municipality's avg. calls over 5 years 858 1,064 1,922 p = municipality's population (2020 census)23,330 21,986 45,316 v = municipality's taxable market value in millions 2,708 2,748 A = district's avg. calls over 5 years no mutual aid 1,922 P = district's population (2020 census)45,316 V = district's taxable market value in millions 5,456 Percentage a/A 44.6364%55.3636% Percentage p/P 51.4829%48.5171% Percentage v/V 49.6334%50.3666% 48.5842%51.4158%100.00% 100.0000% Required contributions from cities $1,634,616.59 $1,729,883.41 $3,364,500.00 Monthly contribution $136,218.05 $144,156.95 (1) Average calls based on calls for the years 2018 through 2022 without mutual aid. (2) 2023 Taxable market values from Hennepin County report dated 12/27/2022 Contributions from Cities Set to Equal: 2024 General Fund Operating Budget $2,640,900 2024 Capital Plan Budget $250,000 2024 Pension Special Revenue Fund $200,000 2024 Insurance Special Revenue Fund $10,000 2024 Compensated Absences Special Revenue Fund $10,000 2024 Aerial Lease $103,600 2024 Engine Lease $150,000 2024 Total Amount to be Contributed from Cities $3,364,500 WEST METRO-FIRE RESCUE DISTRICT Cost Sharing Formula Calculation in 2023 for use in the 2024 Budget ((a/A) + (p/P) + (v/V) / 3) x 100 = Percentage of total budget due from specified municipality Crystal New Hope District a = municipality's avg. calls over 5 years 873 1,103 p = municipality's population (2020 census)23,330 21,986 v = municipality's taxable market value in millions 2,853 2,861 A = district's avg. calls over 5 years no mutual aid 1,976 P = district's population (2020 census)45,316 V = district's taxable market value in millions 5,714 Percentage a/A 44.1802%55.8198% Percentage p/P 51.4829%48.5171% Percentage v/V 49.9300%50.0700% 48.5310%51.4690%100.00% 100.0000% Required contributions from cities $1,815,836.39 $1,925,762.61 $3,741,599.00 Monthly contribution $151,319.70 $160,480.22 (1) Average calls based on calls for the years 2019 through 2023 without mutual aid. (2) 2024 Taxable market values from Hennepin County report dated 12/20/2023 Contributions from Cities Set to Equal: 2025 General Fund Operating Budget $2,855,674 2025 Capital Plan Budget $350,000 2025 Pension Special Revenue Fund $200,000 2025 Insurance Special Revenue Fund $10,000 2025 Compensated Absences Special Revenue Fund $10,000 2025 Aerial Lease $103,600 2025 Engine Lease $212,325 2025 Total Amount to be Contributed from Cities $3,741,599 WEST METRO-FIRE RESCUE DISTRICT Cost Sharing Formula Calculation in 2024 for use in the 2025 Budget 1 To: WMFRD Board of Directors From: Sarah Larson, Fire Chief Date: May 8, 2024 Subject: Preliminary 2025 General Operating Budget Line Item Explanatory Information for Changes from 2024 2025-2029 Capital Plan 2025 Preliminary Budgets and Contributions General Operating Budget - $2,855,674 Capital Fund Contribution - $350,000 Special Revenue Pension Fund Contribution - $200,000 Special Revenue Insurance Fund Contribution - $10,000 Special Revenue Compensated Absences Fund Contribution - $10,000 Tower Lease - $103,600 Engine Lease - $212,325 ____________________________________________________________________ Total $3,741,599 The cities’ preliminary 2025 total contribution is $3,741,599 which is $1,815,836.39 for Crystal and $1,925,762.61 for New Hope. This is an increase of $181,220 or 11.09% for Crystal and an increase of $195,879 or 11.32% for New Hope. This is an increase of $377,099 over the 2024 contributions or 11.18%. The general operating budget increase is $214,774 or 8.13%. The driving force of this increase is salaries, incentive pay for POC firefighters, PERA, health insurance, workers comp insurance, financial services and communications. There is a $100,000 increase to the capital plan contribution. These contributions include a $103,600 lease payment for the tower. These contributions include a $212,325 lease payment for the new engines. This is a $62,325 increase over 2024. 2025 Preliminary Budget Contribution Increase from 2024 ($3,364,500) to 2025 ($3,741,599) General Operating $214,774 6.38% Capital Plan $100,000 2.96% Engine Lease $62,325 1.84% Total $377,099 11.18% Memorandum 2 2026 Projected Budget Contribution Increase from 2025 ($3,741,599) to 2026 ($4,064,566) General Operating $182,967 4.89% Capital Plan $100,000 2.67% Engine Lease $40,000 1.07% Total $322,967 8.63% An estimate of the 2026 increase to the cities’ total budget contributions is $322,967 or 8.63%. There is a $100,000 increase to the capital plan contribution. The 2026 cities’ contribution to the engine lease is $252,325 an increase to the engine lease of $40,000 or 1.07% over the potential 2025 cities’ contributions. The cities’ contribution to the engine lease is again $252,325 in 2027. The engine lease contributions stabilize in 2028 at $287,325 annually. 2027 Projected Budget Contribution Increase from 2026 ($4,064,566) to 2027 ($4,426,325) is projected at $361,759 or 8.9% For Historical Reference: 2024 Budgets and Contributions General Operating Budget - $2,640,900 Capital Fund Contribution - $250,000 Special Revenue Pension Fund Contribution - $200,000 Special Revenue Insurance Fund Contribution - $10,000 Special Revenue Compensated Absences Fund Contribution - $10,000 Tower Lease - $103,600 Engine Lease - $150,000 ____________________________________________________________________ Total $3,364,500 The cities’ preliminary 2024 total contribution was $3,364,500 which was $1,634,617 for Crystal and $1,729,883 for New Hope. This was an increase of $155,244 or 10.5% for Crystal and an increase of $178,066 or 11.5% for New Hope. This was an increase of $333,310 over the 2023 contributions or 11%. There was a $50,000 offset (carryover from 2022 Public Assistance Grant) to the 2023 budget to lower the cities’ contributions so the actual increase to the budget was $283,310 or 9.2%. The 2024 budget was 9.2% more than 2023. The 2024 contribution was 11% more than 2023. The difference is the $50,000 offset expiring. The general operating budget increase was $183,310 or 7.5%. There was a $20,000 increase to the special revenue pension fund contribution. 3 These contributions included a $103,600 lease payment for the tower. These contributions included a $150,000 lease payment for the new engines. This was an $80,000 increase over 2023. Line Item Explanatory Information for Reductions and Increases of the preliminary 2025 General Operating Budget Personnel $1,126,000 61500 - Regular Salaries $113,000 increase. This includes consideration of a 3% COLA, comp payout, OT for non-exempt employees, and lieutenant gap in pay for SAFER employees. $650,000 62000 - Part - Time Salaries $70,000 increase. This includes all POC positions and consideration of a 3% COLA. $200,582 62200 - PERA $20,582 increase based on full-time salaries. These full-time employees do not earn relief association pension. $66,568 62800 - Social Security & Medicare $6,568 increase based on salaries. $12,000 65500 – Uniforms $2,000 increase based on having 11 full-time employees and hiring a large group of POC firefighters in 2024. Insurance $5,500 63500 - Health Savings Account (HSA) No change. This line is part of the health insurance benefit provided by the District. $123,840 63800 - Health Insurance $11,160 decrease based on the SAFER grant covering 100% of the health insurance costs for the 3 lieutenants and a projected minimal increase to the premium. $6,502 63900 - Long Term Disability $1,402 increase based on projected premium increase. $1,182 64000 - Life Insurance $282 increase based on projected premium increase. $141,000 64500 - Workers Comp Insurance $29,000 decrease based on historical data and reimbursement From the SAFER grant. Supplies $2,300 70500 - Office Supplies No change. $2,200 72500 - Cleaning No change. $9,000 74000 - Operating No change. $3,000 75500 - Tools & Equipment No change. $28,000 76000 - Motor Fuels $3,000 increase based on historical data and continued rising 4 costs. $15,000 77000 - Turn-Out Gear $3,000 increase based on historical data and continued rising costs. $1,000 79000 - Fire Prevention No change. Service $0 80200 - Consultant $500 decrease based on removing this line item. $6,000 80600 - Legal Fees No change. $40,000 80800 - Medical Exams No change. Communication and Delivery $0 81400 - Postage & Delivery $100 decrease based on removing this line item. $160,000 81800 - Communications $20,000 increase based on expected increases to expenditures For LOGIS, Hennepin County Radio and analytic software. Utilities $21,000 83200 - Electric No change based on historical data. $8,000 83400 - Water/Sewer $1,000 increase based on increased use from staffing an additional station. $30,000 83600 – Natural Gas $5,000 increase based on historical data and increased use from staffing an additional station. Contract Maintenance $16,000 84000 - Building Maintenance $1000 increase based on projected increase to the cost of the & Cleaning service. $10,000 84200 - Building Repairs No change. $24,000 84400 - Equipment Repairs No change. $31,000 84600 - Vehicle Repairs No change. Rent $5,000 85400 - Office Equipment Rent $2,000 increase based on adding another printer lease for Station 1. 5 Dues, Subscriptions, & Training $3,000 86200 - Dues & Subscriptions No change. $1,000 86400 - Awards No change based on the use of special donation funds. $30,000 86800 - Training No change based on historical data and reimbursements from the state. $0 86900 - Licenses & Permits No change due to a reoccurring cost every three years for firefighter licenses. Miscellaneous $0 87400 – Printing $300 decrease based on removing this line item. $77,000 87700 - Financial Services $7,000 increase based on increased costs due to updated contract. $2,855,674 Total General Operating Expenditures BUDGET HISTORY 2005 – Aerial put into service w/ replacement between 2025 and 2030 1,500,000 2007 – SCBA put into service cost partially offset by FEMA Grant w/ replacement 2020 500,000 2008 – Turn Out Gear put into service beginning 2015 replace 10-15 sets per year 35,000 2012 – Placed 4 engines into service w/ replacement between 2025 and 2032 3,000,000 2012 – Removed Heavy Rescues from Major Apparatus Plan (1,400,000) 2012 - Squad 1 put into service 500,000 2013 - Capital Funding Plan w/ Forecast to 2025 Developed 240,000 2013 - Added 1 Light Rescue into Capital Plan w/ replacement between 2023 -2025 100,000 2014 – Added 2 Light Rescues into Capital Plan w/ replacement between 2023 -2025 200,000 2014 – Closed Major Apparatus Fund and moved fund balance to capital plan (100,000) 2014 – Created Special Revenue Pension Fund 250,000 2017 – Sale of 2004 Aerial (337,500) 2017 – Lease Tower 1,049,620 6 2019 - Board Approved Fund Policy Statements 2020 – Created Special Revenue Insurance Fund 40,000 2020 - Created Special Revenue Compensated Absences Fund 10,000 2020 – Purchase SCBA 450,000 2021 – Engine Lease 2,619,444 2022-2023 – Sale of (4) 2011 Engines (484,740) ANNUAL CAPITAL EXPENDITURES/COMMITMENTS The WMFRD has the following reoccurring annual capital expenditures or savings for future expenditures through 2029: SCBA 50,000 - Saving towards future expenditure Rescue Trucks (3) 30,000 - Saving towards future expenditure Radios 20,000 - Saving towards future expenditure Thermal Imagers 5,000 - Saving towards future expenditure Hydraulic Tools 10,000 - Saving towards future expenditure Power Tools 10,000 Nozzles/Hose 20,000 - Saving towards future expenditure Public Education Props 5,000 - Saving towards future expenditure AED 2,500 Turn out Gear 50,000 LOGIS/Admin/IT 20,000 Overhead Door Maintenance 5,000 Utility/Staff Vehicle 65,000 Total 292,500 COMMITTED CAPITAL FUNDS END OF 2024 Bathroom 72,000 Thermal Cameras 5,000 Hydraulic Tools 10,000 SCBA 50,000 Telephones 10,000 Radios 100,000 Hose 10,000 Nozzles 10,000 Public Education Props 10,000 Training Room Furniture 50,000 Rescues 270,000 Major Apparatus 609,740 Total Committed Funds 1,206,740 2024 – Cities’ Contributions 250,000 Beginning Fund 1,956,424 Committed -1,206,740 Expenditures -571,100 Ending Non-Committed Fund Balance 178,584 Fund Balance 1,385,324 7 2025 -2029 CAPITAL PLAN 2025 – Cities’ Contributions 350,000 Beginning Fund 2,051,249 Committed -1,086,740 Expenditures -903,425 Ending Non-Committed Fund Balance 61,084 Fund Balance 1,147,824 2026 – Cities’ Contributions 450,000 Beginning Fund 1,953,749 Committed -869,744 Expenditures -907,921 Ending Non-Committed Fund Balance 176,084 Fund Balance 1,045,828 2027 – Cities’ Contributions 250,000 Beginning Fund 1,548,153 Committed -1,019,744 Expenditures -439,825 Ending Non-Committed Fund Balance 88,584 Fund Balance 1,108,328 2028 – Cities’ Contribution 250,000 Beginning Fund 1,645,653 Committed -1,119,744 Expenditures -497,325 Ending Non-Committed Fund Balance 28,584 Fund Balance 1,148,328 2029 – Cities’ Contributions 300,000 Beginning Fund 1,735,653 Committed -1,279,744 Expenditures -497,325 Ending Non-Committed Fund Balance 18,584 Fund Balance 1,298,328 Cities’ Contribution to Capital Plan 2025 350,000 2026 450,000 2027 250,000 2028 250,000 2029 300,000 8 STAFF/UTILITY VEHICLES Funding for the replacement of the following staff, utility, grass and light rescue vehicles is included as part of the capital plan. STAFF VEHICLES YEAR MAKE/MODEL USE REPLACEMENT YEAR REPLACEMENT COST C-1 2019 Toyota Highlander Command 2031 65,000 C-2 2019 Ford F-150 Command 2030 65,000 C-3 2024 GMC Canyon Command 2033 65,000 C-4 2024 Ford F-150 Inspection 2034 65,000 C-5 2015 Chevy Tahoe Command 2027 65,000 C-6 2017 Chevy Tahoe Command 2029 65,000 C-7 2016 Chevy Tahoe Command 2028 65,000 C-8 2024 Chevy Suburban Training 2035 75,000 U-11 2020 Chevy Silverado Utility 2032 65,000 U-31 2013 Ford F-350 Utility 2027 65,000 U-21 2011 Ford F-350 Diesel Utility 2026 55,000 U-32 GRASS 2009 Ford F-350 Diesel Grass 2025 65,000 R-11 2013 Ford F-350 Light Rescue 2025 120,000 R-21 2014 Ford F-350 Light Rescue 2025 120,000 R-31 2014 Ford F-350 Light Rescue 2025 120,000 MAJOR APPARATUS In 2014 it was reaffirmed by both cities that each city would fund their respective portions of the costs of replacement of major equipment rather than have the District save for these purchases. The following equipment is considered major apparatus: MAJOR APPARATUS YEAR MAKE/MODEL USE REPLACEMENT YEAR REPLACEMENT COST Engine 1 (Lease) 2023 Pierce Enforcer Pumper 2032 1,500,000 Engine 2 (Lease) 2023 Pierce Enforcer Pumper 2032 1,500,000 Engine 3 (Lease) 2023 Pierce Enforcer Pumper 2032 1,500,000 Engine 4 (Lease) 2023 Pierce Enforcer Pumper 2032 1,500,000 Squad 1 2012 E - ONE/Quest Heavy Rescue 2032 1,500,000 Tower 1 (Lease) 2017 Pierce/Arrow XT Platform 2026 2,500,000 West Metro Fire-Rescue District Preliminary 2025 General Operating Budget, Capital, Special Pension, Insurance, and Compensated Absences Funds 2018 2018 2019 2019 2020 2020 2021 2021 2022 2022 2023 2023 2024 2024 2025 2025 2025 2025 2025 2026 2026 2026 2026 2026 2027 2027 Approved Actual Approved Actual Approved Actual Approved Actual Approved Actual Approved Actual Approved Actual Preliminary Changes Offset from Minus SAFER Line Totals Preliminary Changes Offset from Minus SAFER Line Totals Preliminary Changes from 2024 SAFER Changes Minus SAFER from 2025 SAFER Changes Minus SAFER from 2026 Revenue 50100 - City Contribution Operating 1,822,250 1,822,250 1,928,700 1,928,700 2,030,650 2,030,649.96 2,120,450 2,120,450 2,208,500 2,208,500 2,457,590 2,407,590 2,640,900 3,234,500 593,600 (378,826)2,855,674 2,855,674 3,432,500 576,826 (393,859)3,038,641 3,038,641 3,704,000 665,359 City Contribution Special Revenue Pension Fund 200,000 200,000 200,000 200,000 180,000 180,000.00 180,000 180,000 200,000 200,000 180,000 180,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 Other Special Revenue Pension 4,982 City Contribution Capital 170,000 170,000 190,000 190,000 210,000 210,000.00 230,000 230,000 250,000 250,000 250,000 250,000 250,000 350,000 100,000 350,000 350,000 450,000 100,000 450,000 450,000 250,000 (200,000) Other Capital 16,773.24 17,473 City Contribution Special Revenue Insurance Fund 40,000 40,000.00 30,000 30,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Other Special Revenue Insurance 642 City Contribution Special Revenue Compensated Absences Fund 4,033.00 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Other Special Revenue Compensated Absences 10,000 663 Tower Lease 10,000 10,000.00 10,000 10,000 10,000 10,000 103,600 103,600 103,600 103,600 103,600 103,600 103,600 103,600 103,600 0 (103,600) Engine Lease 103,600 103,600 103,600 103,600 103,600 103,600.00 103,600 103,600 103,600 103,600 70,000 70,000 150,000 212,325 62,325 212,325 212,325 252,325 40,000 252,325 252,325 252,325 Special Revenue Fund 50110 - County Grants - General 30,000.00 76,055 50115 Refunds and Reinbursements 19,964 100,356 11,845.08 598,207.35 24,430.40 10,044 59999 - Gain/loss on sale of equipment 4,523 3,388 119,737.24 12,444.40 17,499.99 54002 - Proceeds - Sale of Capital Assets 383,750 50800 - Fire Department Contributions Investment Income Operating 2,535 51000 - Misc Income Operating 3,109 6,482 1,261.82 22.53 942.40 386 11.2% Increase over 2024 or 377,099 8.63% over 2025 or $322,967 8.9% over 2026 or $361,759 4,539 100 105.94 965.50 445.69 755,925 716,826 361,759 Total Revenue 2,295,850 2,327,985 2,422,300 2,532,626 2,574,250 2,758,006.28 2,674,050 3,285,689.78 2,782,100 2,825,418 3,081,190 3,527,720 3,364,500 4,120,425 3,741,599 3,741,599 4,458,425 4,064,566 4,064,566 4,426,325 Assigned for Additional Full-Time Staff 100,000 -50,000 Expenditures 3,031,190 3,364,500 Personnel 61500 - Regular Salaries 689,000 697,008 721,000 732,264 749,000 758,693.64 785,000 800,269.71 822,000 850,730.26 933,000 957,483 1,013,000 1,360,000 347,000 (234,000)113,000 1,126,000 1,413,000 287,000 (243,360)43,640 1,169,640 1,483,000 313,360 61501 - Severance 62000 - Part - Time Salaries 380,000 395,382 405,000 463,726 440,000 629,686.46 460,000 526,514.24 490,000 518,076.62 525,000 534,161 580,000 650,000 70,000 70,000 650,000 700,000 50,000 50,000 700,000 800,000 100,000 62001 - Part Time Inspectors 0 0 0 0 0.00 0 0 62200 - PERA 118,650 112,916 122,200 124,405 132,600 135,045.06 141,300 142,411.39 145,500 151,355.46 165,940 170,356 180,000 242,000 62,000 (41,418)20,582 200,582 250,000 49,418 (43,075)6,343 206,925 261,000 54,075 62800 - Social Security & Medicare 40,000 39,965 41,500 45,782 44,500 58,882.29 46,600 51,548.87 49,500 52,209.58 53,750 54,295 60,000 70,000 10,000 (3,432)6,568 66,568 74,000 7,432 (3,569)3,863 70,431 83,000 12,569 63000 - Fire Pension 0 0 0 0 0.00 0 0 63200 - Flex Spending 65500 - Uniforms 7,000 7,081 9,000 10,443 9,000 5,703.48 9,000 10,733.79 9,000 9,679.75 10,000 10,399 10,000 12,000 2,000 2,000 12,000 12,000 12,000 12,000 Insurance 63500 - Health Savings Account - HSA 5,000 5,000 5,000 4,500 5,000 4,500.00 5,000 4,500.00 5,000 6,500.00 5,500 5,500 5,500 8,500 3,000 (3,000)5,500 8,500 3,000 (3,000)5,500 9,000 3,500 63600 - Dental Insurance 63800 - Health Insurance 64,000 63,644 77,000 73,947 88,550 76,217.51 88,550 89,266.00 99,000 99,507.18 135,000 117,663 135,000 180,000 45,000 (56,160)(11,160)123,840 200,000 76,160 (58,406)17,754 141,594 220,000 78,406 63900 - Long Term Disability 4,000 0 4,000 0 4,000 4,265.30 4,000 4,315.74 4,000 4,165.51 5,000 4,979 5,100 8,000 2,900 (1,498)1,402 6,502 8,000 1,498 (1,558)(60)6,442 8,000 1,558 64000 - Life Insurance 600 210 400 210 400 210.00 400 210.00 400 924.63 500 1,050 900 1,500 600 (318)282 1,182 1,500 318 (331)(13)1,169 2,500 1,331 64500 - Workers Comp Insurance 78,000 85,396 90,000 90,708 100,000 93,580.00 110,000 134,175.00 134,000 164,828.00 160,000 156,426 170,000 180,000 10,000 (39,000)(29,000)141,000 200,000 59,000 (40,560)18,440 159,440 230,000 70,560 65000 - Unemployment Insurance Supplies 70500 - Office Supplies 2,500 1,495 2,500 1,861 2,500 2,378.51 2,300 2,320.65 2,300 1,717.08 2,300 1,396 2,300 2,300 2,300 2,300 2,300 2,300 72500 - Cleaning 2,400 1,995 2,400 1,706 2,400 2,627.28 2,200 1,846.78 2,200 2,065.60 2,200 2,564 2,200 2,200 2,200 2,200 2,200 2,200 74000 - Operating 9,000 7,466 10,000 8,203 10,000 8,721.86 10,000 9,132.00 9,000 8,520.09 9,000 8,748 9,000 9,000 9,000 9,000 9,000 9,000 75500 - Tools & Equipment 3,500 3,623 3,500 6,178 3,500 1,109.62 4,600 3,768.28 4,600 3,157.76 3,000 2,070 3,000 3,000 3,000 3,000 3,000 3,000 76000 - Motor Fuels 18,000 23,157 19,000 23,990 23,000 16,818.20 25,000 20,936.37 25,000 29,313.73 25,000 26,722 25,000 28,000 3,000 3,000 28,000 31,000 3,000 3,000 31,000 31,000 77000 - Turn Out Gear 12,000 15,390 12,000 11,483 12,000 12,683.42 12,000 15,510.32 12,000 14,095.17 12,000 12,980 12,000 15,000 3,000 3,000 15,000 18,000 3,000 3,000 18,000 18,000 77500 - Tires 78000 - COVID-19 40,136.62 1,916.49 79000 - Fire Prevention Supplies 6,000 5,746 6,000 8,283 6,000 1,960.30 6,000 7,423.53 6,000 5,378.83 1,000 575 1,000 1,000 1,000 1,000 1,000 1,000 Service 80200 - Consultant 2,000 1,000 2,000 2,200 2,000 0.00 2,000 1,312.20 2,000 415.00 500 0 500 0 (500)(500)0 0 80400 - Other Contract 500 0 0 0 0 0.00 0 0 80600 - Legal Fees 9,000 4,386 9,000 5,091 9,000 4,219.00 7,000 4,548.50 6,000 7,308.13 5,000 7,103 6,000 6,000 6,000 7,000 1,000 1,000 7,000 7,000 80800 - Medical Exams 20,000 24,192 20,000 7,150 30,000 0.00 30,000 23,789.25 25,000 26,257.45 40,000 23,011 40,000 40,000 40,000 40,000 40,000 40,000 Communication and Delivery 81200 - Telephone 0 0 0 0 0 0.00 0 0 81400 - Postage & Delivery 500 63 400 27 400 10.32 200 122.35 200 378.33 100 0 100 0 (100)(100)0 0 81600 - Radio Units (leasing, maint. fees, repairs and parts)0 0 0 0 0 0.00 0 0 81800 - Communications 101,800 100,769 110,000 109,023 110,000 106,128.21 115,000 125,510.53 120,000 136,919.55 130,000 127,311 140,000 160,000 20,000 20,000 160,000 170,000 10,000 10,000 170,000 190,000 20,000 Utilities 83200 - Electric 24,000 22,548 26,000 21,841 26,000 22,421.11 25,000 22,665.50 21,000 24,294.35 21,000 24,235 21,000 21,000 21,000 25,000 4,000 4,000 25,000 28,000 3,000 83400 - Water/Sewer 6,000 5,683 6,000 5,583 6,000 5,546.89 6,000 7,621.20 5,500 8,003.27 5,500 8,208 7,000 8,000 1,000 1,000 8,000 10,000 2,000 2,000 10,000 12,000 2,000 83600 - Gas 17,000 20,424 18,000 19,623 20,000 15,623.83 22,000 20,319.06 20,000 29,524.48 20,000 28,938 25,000 30,000 5,000 5,000 30,000 35,000 5,000 5,000 35,000 40,000 5,000 83800 - Refuse 1,000 810 0 0 0 0.00 0 0 Contract Maintenance 84000 - Building Maintenance & Cleaning 13,000 11,911 14,000 12,861 14,000 12,901.40 15,000 12,903.00 15,000 13,787.19 15,000 14,074 15,000 16,000 1,000 1,000 16,000 18,000 2,000 2,000 18,000 18,000 84200 - Building Repairs 10,000 9,603 10,000 9,343 10,000 7,800.85 10,000 7,685.12 10,000 4,194.72 10,000 4,822 10,000 10,000 10,000 10,000 10,000 10,000 84400 - Equipment Repairs 16,000 19,754 16,000 49,949 16,000 22,385.34 20,000 22,423.88 24,000 21,336.41 24,000 27,779 24,000 24,000 24,000 24,000 24,000 24,000 84600 - Vehicle Repairs 33,000 30,569 35,000 31,084 35,000 45,718.44 36,000 51,065.99 41,000 37,590.62 31,000 44,074 31,000 31,000 31,000 31,000 31,000 31,000 84700 - Grounds Maintenance 84800 - Information Technology 0 0 0 0 0.00 0 0 Rent 85400 - Office Equipment Rent 6,000 4,942 6,000 2,481 6,000 2,786.10 4,000 3,849.15 3,000 2,585.93 3,000 2,847 3,000 5,000 2,000 2,000 5,000 5,000 5,000 5,000 85600 - Service Contracts Dues, Subscriptions, & Training 86200 - Dues & Subscriptions 2,500 2,485 2,500 2,800 2,500 2,966.61 3,000 1,261.11 3,000 1,574.54 3,000 3,120 3,000 3,000 3,000 3,000 3,000 3,000 86400 - Awards 3,000 2,961 3,000 2,792 3,000 1,675.33 3,000 1,285.99 3,000 2,833.31 1,000 330 1,000 1,000 1,000 1,000 1,000 1,000 86600 - Books 0 0 0 0 0.00 0 0 86800 - Training 30,000 31,631 30,000 42,332 30,000 10,864.61 30,000 28,616.76 30,000 39,257.04 30,000 53,616 30,000 30,000 30,000 30,000 30,000 30,000 86900 - Licenses & Permits 0 0 0 5,000 3,375.00 0 0 5,000 3,900 0 0 5,000 5,000 5,000 5,000 0 (5,000) Miscellaneous 87200 - Advertising - Employee 0 0 87400 - Printing 300 150 300 153 300 0.00 300 188.45 300 407.84 300 118 300 0 (300)(300)0 0 87500 - General Insurance 40,000 27,651 40,000 12,898 0 0.00 0 0 87700 - Financial Services 47,000 53,049 50,000 53,838 53,000 60,884.40 60,000 63,703.56 60,000 66,390.62 65,000 81,134 70,000 77,000 7,000 7,000 77,000 85,000 8,000 8,000 85,000 90,000 5,000 87800 - EMAC Deployment 4,309.13 87999 - Reserve 20,000 0.00 20,000 0.00 0 Total General Operating Expenditures 1,822,250 1,840,055 1,928,700 1,998,755 2,030,650 2,178,526.99 2,120,450 2,228,063.40 2,208,500 2,347,200.52 2,457,590 2,521,987 2,640,900 3,234,500 593,600 (378,826)214,774 2,855,674 3,432,500 576,826 (393,859)182,967 3,038,641 3,704,000 665,359 -378,826 (393,859) 100,000 100,000 100,000 2,855,674 3,038,641 -50,000 200,000 147,522 200,000 180,000 191,192.60 180,000 141,945 200,000 170,333 2,022,250 1,987,577 2,128,700 2,210,650 265,030 244,589 370,100 696,100 731,361.89 571,320 443,310.79 2025 Capital Plan 2025 Committed Capital Funds Year of 2024 Fund Balance 1,385,324 Expenditure Revenue 2025 Contribution 350,000 BUILDING 88002 2025 Tower Lease Contribution 103,600 Bathroom Project (2014)38,000 2025 Engine Lease Contribution 212,325 Bathroom Project (2015)29,000 Bathroom Project (2015)5,000 Total 2,051,249 2028 Station 3 Apparatus Floor (2025)20,000 Expenditure 2025 Expenditures 242,500 Total 92,000 2025 Committed Expenditures 270,000 2025 Tower Lease 103,600 RESPIRATORY PROTECTION EQUIPMENT 88003 2025 Engine Lease District 75,000 SCBA (2024)50,000 2025 Engine Lease Cities 212,325 SCBA (2025)50,000 Total 903,425 Total 100,000 ADMIN/TECH 88001 POWER EQUIPMENT TOOLS 88005 Computers/LOGIS 20,000 2033 Thermal Camera (2024)5,000 Thermal Camera (2025)5,000 Total 20,000 2034 Hydraulic Tools (2024)10,000 Hydraulic Tools (2025)10,000 BUILDING 88002 Power Tools (2025)10,000 Overhead Door Maintenance 5,000 Station 3 Apparatus Floor 20,000 Total 40,000 Total 25,000 COMMUNICATION EQUIPMENT 88006 Telephone (2017)10,000 RESPIRATORY PROTECTION EQUIPMENT 88003 Radios (2019)20,000 SCBA 50,000 Radios (2020)20,000 Radios (2021)20,000 Total 50,000 Radios (2023)20,000 Radios (2024)20,000 PERSONAL PROTECTIVE EQUIPMENT 88004 Radios (2025)20,000 Turnout Gear 60,000 Total 130,000 Total 60,000 FIRE SUPPRESSION EQUIPMENT 88009 POWER EQUIPMENT TOOLS 88005 Hose (2024)10,000 Thermal Camera 5,000 Hose (2025)10,000 Hydraulic Tools 10,000 Nozzles (2024)10,000 Nozzle (2025)10,000 Total 15,000 Total 40,000 COMMUNICATION EQUIPMENT 88006 Radios 20,000 PREVENTION 88011 Public Education Props (2023)5,000 Total 20,000 Public Education Props (2024)5,000 Public Education Props (2025)5,000 TECHNICAL RESCUE EQUIPMENT 88007 Total 0 Total 15,000 MEDICAL EQUIPMENT 88008 TRAINING 88012 AED 2,500 2026 Training Room Furniture (2024)50,000 Training Room Furniture (2025)75,000 Total 2,500 Total 125,000 FIRE SUPPRESSION EQUIPMENT 88009 Hose 10,000 VEHICLES - Staff/Utility/Rescue 88013 Nozles 10,000 Major Apparatus Tires (2025)10,000 Total 20,000 Total 10,000 HAZARDOUS MATERIALS EQUIPMENT 88010 MAJOR APPARATUS 88014 Total 0 PA Grant (2021)200,000 Sale of E One Engine (2022)100,990 PREVENTION 88011 Sale of (3) E One Engines (2023)383,750 Public Education Props 5,000 2024 Expenditure District Contribution to Lease -75,000 2025 Expenditure District Contribution to Lease -75,000 Total 5,000 Total 534,740 TRAINING 88012 Training Room Furniture 75,000 Total Committed Funds 1,086,740 Total 75,000 Beginning Fund 2,051,249 VEHICLE 88013 Committed 1,086,740 Staff Vehicle 65,000 Expenditures 903,425 Rescues (3) 90,000 Rescues (3) 270,000 Ending Non-Committed Fund Balance 61,084 Total 425,000 Fund Balance 1,147,824 Expenditures Expenditures from Committed Capital Funds Committed/Saved Capital Funds 2026 Capital Plan 2026 Committed Capital Funds Year of 2025 Fund Balance 1,147,824 Expenditure Revenue 2026 Contribution 450,000 BUILDING 88002 2026 Tower Lease Contribution 103,600 Bathroom Project (2014)38,000 2026 Engine Lease Contribution 252,325 Bathroom Project (2015)29,000 Bathroom Project (2015)5,000 2028 Station 3 Apparatus Floor (2025)20,000 Total 1,953,749 Station 3 Apparatus Floor (2026)20,000 Expenditure 2026 Expenditures 150,000 Total 112,000 2026 Committed Expenditures 125,000 2026 Tower Lease 103,600 RESPIRATORY PROTECTION EQUIPMENT 88003 Balloon Payment Tower Lease 241,996 2033 SCBA (2024)50,000 2026 Engine Lease District 35,000 SCBA (2025)50,000 2026 Engine Lease Cities 252,325 SCBA (2026)50,000 Total 907,921 Total 150,000 ADMIN/TECH 88001 POWER EQUIPMENT TOOLS 88005 Computers/LOGIS 20,000 2033 Thermal Cameras (2024)5,000 Thermal Cameras (2025)5,000 Total 20,000 Thermal Cameras(2026)5,000 2034 Hydraulic Tools (2024)10,000 BUILDING 88002 Hydraulic Tools (2025)10,000 Overhead Door Maintenance 5,000 Hydraulic Tools (2026)10,000 Station 3 Apparatus Floor 20,000 Power Tools (2025)10,000 Power Tools (2026)10,000 Total 25,000 Total 65,000 RESPIRATORY PROTECTION EQUIPMENT 88003 SCBA 50,000 COMMUNICATION EQUIPMENT 88006 Telephone (2017)10,000 Total 50,000 Radios (2019)20,000 Radios (2020)20,000 PERSONAL PROTECTIVE EQUIPMENT 88004 Radios (2021)20,000 Turnout Gear 60,000 Radios (2023)20,000 Radios (2024)20,000 Total 60,000 Radios (2025)20,000 Radios (2026)20,000 POWER EQUIPMENT TOOLS 88005 Thermal Camera 5,000 Total 150,000 Hydraulic Tools 10,000 FIRE SUPPRESSION EQUIPMENT 88009 Total 15,000 Hose (2024)10,000 Hose (2025)10,000 COMMUNICATION EQUIPMENT 88006 Hose (2026)10,000 Radios 20,000 Nozzles (2024)10,000 Nozzle (2025)10,000 Total 20,000 Nozzles (2026)10,000 TECHNICAL RESCUE EQUIPMENT 88007 Total 60,000 Total 0 PREVENTION 88011 MEDICAL EQUIPMENT 88008 Public Education Props (2023)5,000 Total 0 Public Education Props (2024)5,000 Public Education Props (2025)5,000 FIRE SUPPRESSION EQUIPMENT 88009 Public Education Props (2026)5,000 Hose 10,000 Nozzles 10,000 Total 20,000 Total 20,000 VEHICLES - Staff/Utility/Rescue 88013 Major Apparatus Tires (2022)10,000 HAZARDOUS MATERIALS EQUIPMENT 88010 Rescues (3) (2026)45,000 Total 0 Total 55,000 PREVENTION 88011 Public Education Props 5,000 MAJOR APPARATUS 88014 PA Grant (2021)200,000 Total 5,000 Sale of E One Engine (2022)100,990 Sale of (3) E One Engines (2023)383,750 TRAINING 88012 2024 Expenditure District Contribution to Engine Lease -75,000 Training Room Furniture 125,000 2025 Expenditure District Contribution to Engine Lease -75,000 2026 Expenditure District Contribution to Engine Lease -35,000 Total 125,000 Balloon Payment Tower Lease -241,996 VEHICLE 88013 Total 257,744 Staff Vehicle 65,000 Rescues (3) 45,000 Total Committed Funds 869,744 Total 110,000 Beginning Fund 1,953,749 Committed 869,744 Expenditures 907,921 Ending Non-Committed Fund Balance 176,084 Fund Balance 1,045,828 Expenditures Expenditures from Committed Capital Funds Committed/Saved Capital Funds 2027 Capital Plan 2027 Committed Capital Funds Year of 2026 Fund Balance 1,045,828 Expenditure Revenue 2027 Contribution 250,000 BUILDING 88002 2027 Engine Lease Contribution 252,325 Bathroom Project (2014)38,000 Bathroom Project (2015)29,000 Total 1,548,153 Bathroom Project (2015)5,000 Expenditure 2028 Station 3 Apparatus Floor (2025)20,000 2027 Expenditures 152,500 Station 3 Apparatus Floor (2026)20,000 2027 Engine Lease District 35,000 Station 3 Apparatus Floor (2027)20,000 2027 Engine Lease Cities 252,325 Total 132,000 Total 439,825 RESPIRATORY PROTECTION EQUIPMENT 88003 ADMIN/TECH 88001 2033 SCBA (2024)50,000 Computers/LOGIS 20,000 SCBA (2025)50,000 SCBA (2026)50,000 Total 20,000 SCBA (2027)50,000 BUILDING 88002 Total 200,000 Overhead Door Maintenance 5,000 Station 3 Apparatus Floor 20,000 POWER EQUIPMENT TOOLS 88005 2033 Thermal Cameras (2024)5,000 Total 25,000 Thermal Cameras (2025)5,000 Thermal Cameras (2026)5,000 RESPIRATORY PROTECTION EQUIPMENT 88003 Thermal Cameras (2027)5,000 SCBA 50,000 2034 Hydraulic Tools (2024)10,000 Hydraulic Tools (2025)10,000 Total 50,000 Hydraulic Tools (2026)10,000 Hydraulic Tools (2027)10,000 PERSONAL PROTECTIVE EQUIPMENT 88004 Power Tools (2025)10,000 Turnout Gear 60,000 Power Tools (2026)10,000 Power Tools (2027)10,000 Total 60,000 Total 90,000 POWER EQUIPMENT TOOLS 88005 Thermal Camera 5,000 COMMUNICATION EQUIPMENT 88006 Hydraulic Tools 10,000 Telephone (2017)10,000 Radios (2019)20,000 Total 15,000 Radios (2020)20,000 Radios (2021)20,000 COMMUNICATION EQUIPMENT 88006 Radios (2023)20,000 Radios 20,000 Radios (2024)20,000 Radios (2025)20,000 Total 20,000 Radios (2026)20,000 Radios (2027)20,000 TECHNICAL RESCUE EQUIPMENT 88007 Total 0 Total 170,000 MEDICAL EQUIPMENT 88008 FIRE SUPPRESSION EQUIPMENT 88009 AED 2,500 Hose (2024)10,000 Hose (2025)10,000 Total 2,500 Hose (2026)10,000 Hose (2027)10,000 FIRE SUPPRESSION EQUIPMENT 88009 Nozzles (2024)10,000 Hose 10,000 Nozzles (2025)10,000 Nozzles 10,000 Nozzles (2026)10,000 Nozzles (2027)10,000 Total 20,000 Total 80,000 HAZARDOUS MATERIALS EQUIPMENT 88010 Total 0 PREVENTION 88011 Public Education Props (2023)5,000 PREVENTION 88011 Public Education Props (2024)5,000 Public Education Props 5,000 Public Education Props (2025)5,000 Public Education Props (2026)5,000 Total 5,000 Public Education Props (2027)5,000 TRAINING 88012 Total 25,000 Total 0 VEHICLES - Staff/Utility/Rescue 88013 VEHICLE 88013 Major Apparatus Tires (2022)10,000 Staff Vehicle 65,000 Rescues (3) (2026)45,000 Rescues (3) 45,000 Rescues (3) (2027)45,000 Total 110,000 Total 100,000 MAJOR APPARATUS 88014 PA Grant (2021)200,000 Sale of E One Engine (2022)100,990 Sale of (3) E One Engines (2023)383,750 2024 Expenditure District Contribution to Engine Lease -75,000 2025 Expenditure District Contribution to Engine Lease -75,000 2026 Expenditure District Contribution to Engine Lease -35,000 Balloon Payment Tower Lease -241,996 2027 Expenditure District Contribution to Engine Lease -35,000 Total 222,744 Total Committed Funds 1,019,744 Beginning Fund 1,548,153 Committed 1,019,744 Expenditures 439,825 Ending Non-Committed Fund Balance 88,584 Fund Balance 1,108,328 Expenditures Expenditures from Committed Capital Funds Committed/Saved Capital Funds 2028 Capital Plan 2028 Committed Capital Funds Year of 2027 Committed Funds 1,108,328 Expenditure Revenue 2028 Contribution 250,000 BUILDING 88002 2028 Engine Lease Contribution 287,325 Bathroom Project (2014)38,000 Bathroom Project (2015)29,000 Total 1,645,653 Bathroom Project (2015)5,000 Expenditure Total 72,000 2028 Expenditures 150,000 2028 Committed Expenditures 60,000 RESPIRATORY PROTECTION EQUIPMENT 88003 2028 Engine Lease District 0 SCBA (2024)50,000 2028 Engine Lease Cities 287,325 SCBA (2025)50,000 SCBA (2026)50,000 Total 497,325 SCBA (2027)50,000 SCBA (2028)50,000 ADMIN/TECH 88001 Computers/LOGIS 20,000 Total 250,000 Total 20,000 POWER EQUIPMENT TOOLS 88005 2033 Thermal Cameras (2024)5,000 BUILDING 88002 Thermal Cameras (2025)5,000 Overhead Door Maintenance 5,000 Thermal Cameras (2026)5,000 Station 3 Apparatus Floor 60,000 Thermal Cameras (2027)5,000 Thermal Cameras (2028)5,000 Total 65,000 2034 Hydraulic Tools (2024)10,000 Hydraulic Tools (2025)10,000 RESPIRATORY PROTECTION EQUIPMENT 88003 Hydraulic Tools (2026)10,000 SCBA 50,000 Hydraulic Tools (2027)10,000 Hydraulic Tools (2028)10,000 Total 50,000 Power Tools (2025)10,000 Power Tools (2026)10,000 PERSONAL PROTECTIVE EQUIPMENT 88004 Power Tools (2027)10,000 Turnout Gear 60,000 Power Tools (2028)10,000 Total 60,000 Total 115,000 POWER EQUIPMENT TOOLS 88005 COMMUNICATION EQUIPMENT 88006 Thermal Cameras 5,000 Telephone (2017)10,000 Hydraulic Tools 10,000 Radios (2019)20,000 Radios (2020)20,000 Total 15,000 Radios (2021)20,000 Radios (2023)20,000 COMMUNICATION EQUIPMENT 88006 Radios (2024)20,000 Radios 20,000 Radios (2025)20,000 Radios (2026)20,000 Total 20,000 Radios (2027)20,000 Radios (2028)20,000 TECHNICAL RESCUE EQUIPMENT 88007 Total 0 Total 190,000 MEDICAL EQUIPMENT 88008 FIRE SUPPRESSION EQUIPMENT 88009 Total 0 Hose (2024)10,000 Hose (2025)10,000 FIRE SUPPRESSION EQUIPMENT 88009 Hose (2026)10,000 Hose 10,000 Hose (2027)10,000 Nozzles 10,000 Hose (2028)10,000 Nozzles (2024)10,000 Total 20,000 Nozzles (2025)10,000 Nozzles (2026)10,000 HAZARDOUS MATERIALS EQUIPMENT 88010 Nozzles (2027)10,000 Total 0 Nozzles (2028)10,000 PREVENTION 88011 Total 100,000 Total 0 PREVENTION 88011 TRAINING 88012 Public Education Props (2023)5,000 Total 0 Public Education Props (2024)5,000 Public Education Props (2025)5,000 VEHICLE 88013 Public Education Props (2026)5,000 Staff Vehicle 65,000 Public Education Props (2027)5,000 Rescues (3) 45,000 Total 25,000 Total 110,000 VEHICLES - Staff/Utility/Rescue 88013 Major Apparatus Tires (2022)10,000 Rescues (3) (2026)45,000 Rescues (3) (2027)45,000 Rescues (3) (2028)45,000 Total 145,000 MAJOR APPARATUS 88014 PA Grant (2021)200,000 Sale of E One Engine (2022)100,990 Sale of (3) E One Engines (2023)383,750 2024 Expenditure District Contribution to Engine Lease -75,000 2025 Expenditure District Contribution to Engine Lease -75,000 2026 Expenditure District Contribution to Engine Lease -35,000 Balloon Payment Tower Lease -241,996 2027 Expenditure District Contribution to Engine Lease -35,000 Total 222,744 Total Committed Funds 1,119,744 Beginning Fund 1,645,653 Committed 1,119,744 Expenditures 497,325 Ending Non-Committed Fund Balance 28,584 Fund Balance 1,148,328 Expenditures Expenditures from Committed Capital Funds Committed/Saved Capital Funds 2029 Capital Plan 2029 Committed Capital Funds Year of 2028 Fund Balance 1,148,328 Expenditure Revenue 2029 Contribution 300,000 BUILDING 88002 2029 Engine Lease Contribution 287,325 Bathroom Project (2014)38,000 Bathroom Project (2015)29,000 Total 1,735,653 Bathroom Project (2015)5,000 Expenditure Total 72,000 2029 Expenditures 150,000 2029 Committed Expenditures 0 RESPIRATORY PROTECTION EQUIPMENT 88003 2029 Engine Lease District 0 2033 SCBA (2024)50,000 2029 Engine Lease Cities 287,325 SCBA (2025)50,000 SCBA (2026)50,000 Total 437,325 SCBA (2027)50,000 SCBA (2028)50,000 ADMIN/TECH 88001 SCBA (2029)50,000 Computers/LOGIS 20,000 Total 300,000 Total 20,000 POWER EQUIPMENT TOOLS 88005 BUILDING 88002 2033 Thermal Cameras (2024)5,000 Overhead Door Maintenance 5,000 Thermal Cameras (2025)5,000 Thermal Cameras (2026)5,000 Total 5,000 Thermal Cameras (2027)5,000 Thermal Cameras (2028)5,000 RESPIRATORY PROTECTION EQUIPMENT 88003 Thermal Cameras (2029)5,000 SCBA 50,000 2034 Hydraulic Tools (2024)10,000 Hydraulic Tools (2025)10,000 Total 50,000 Hydraulic Tools (2026)10,000 Hydraulic Tools (2027)10,000 PERSONAL PROTECTIVE EQUIPMENT 88004 Hydraulic Tools (2028)10,000 Turnout Gear 60,000 Hydraulic Tools (2029)10,000 Power Tools (2025)10,000 Total 60,000 Power Tools (2026)10,000 Power Tools (2027)10,000 POWER EQUIPMENT TOOLS 88005 Power Tools (2028)10,000 Thermal Cameras 5,000 Power Tools (2029)10,000 Hydraulic Tools 10,000 Total 140,000 Total 15,000 COMMUNICATION EQUIPMENT 88006 COMMUNICATION EQUIPMENT 88006 Telephone (2017)10,000 Radios 20,000 Radios (2019)20,000 Radios (2020)20,000 Total 20,000 Radios (2021)20,000 Radios (2023)20,000 TECHNICAL RESCUE EQUIPMENT 88007 Radios (2024)20,000 Total 0 Radios (2025)20,000 Radios (2026)20,000 MEDICAL EQUIPMENT 88008 Radios (2027)20,000 Total 0 Radios (2028)20,000 Radios (2029)20,000 FIRE SUPPRESSION EQUIPMENT 88009 Hose 10,000 Total 210,000 Nozzles 10,000 FIRE SUPPRESSION EQUIPMENT 88009 Total 20,000 Hose (2024)10,000 Hose (2025)10,000 HAZARDOUS MATERIALS EQUIPMENT 88010 Hose (2026)10,000 Total 0 Hose (2027)10,000 Hose (2028)10,000 PREVENTION 88011 Hose (2029)10,000 Total 0 Nozzles (2024)10,000 Nozzles (2025)10,000 TRAINING 88012 Nozzles (2026)10,000 Total 0 Nozzles (2027)10,000 Nozzles (2028)10,000 VEHICLE 88013 Nozzles (2029)10,000 Staff Vehicle 65,000 Rescues (3) 45,000 Total 120,000 Total 110,000 PREVENTION 88011 Public Education Props (2023)5,000 Public Education Props (2024)5,000 Public Education Props (2025)5,000 Public Education Props (2026)5,000 Public Education Props (2027)5,000 Total 25,000 VEHICLES - Staff/Utility/Rescue 88013 Major Apparatus Tires (2022)10,000 Rescues (3) (2026)45,000 Rescues (3) (2027)45,000 Rescues (3) (2028)45,000 Rescues (3) (2029)45,000 Total 190,000 MAJOR APPARATUS 88014 PA Grant (2021)200,000 Sale of E One Engine (2022)100,990 Sale of (3) E One Engines (2023)383,750 2024 Expenditure District Contribution to Engine Lease -75,000 2025 Expenditure District Contribution to Engine Lease -75,000 2026 Expenditure District Contribution to Engine Lease -35,000 Balloon Payment Tower Lease -241,996 2027 Expenditure District Contribution to Engine Lease -35,000 Total 222,744 Total Committed Funds 1,279,744 Beginning Fund 1,735,653 Committed 1,279,744 Expenditures 437,325 Ending Non-Committed Fund Balance 18,584 Fund Balance 1,298,328 Expenditures Expenditures from Committed Capital Funds Committed/Saved Capital Funds ((a/A) + (p/P) + (v/V) / 3) x 100 = Percentage of total budget due from specified municipality Crystal New Hope District a = municipality's avg. calls over 5 years 873 1,103 p = municipality's population (2020 census)23,330 21,986 v = municipality's taxable market value in millions 2,853 2,861 A = district's avg. calls over 5 years no mutual aid 1,976 P = district's population (2020 census)45,316 V = district's taxable market value in millions 5,714 Percentage a/A 44.1802%55.8198% Percentage p/P 51.4829%48.5171% Percentage v/V 49.9300%50.0700% 48.5310%51.4690%100.00% 100.0000% Required contributions from cities $1,815,836.39 $1,925,762.61 $3,741,599.00 Monthly contribution $151,319.70 $160,480.22 (1) Average calls based on calls for the years 2019 through 2023 without mutual aid. (2) 2024 Taxable market values from Hennepin County report dated 12/20/2023 Contributions from Cities Set to Equal: 2025 General Fund Operating Budget $2,855,674 2025 Capital Plan Budget $350,000 2025 Pension Special Revenue Fund $200,000 2025 Insurance Special Revenue Fund $10,000 2025 Compensated Absences Special Revenue Fund $10,000 2025 Aerial Lease $103,600 2025 Engine Lease $212,325 2025 Total Amount to be Contributed from Cities $3,741,599 WEST METRO-FIRE RESCUE DISTRICT Cost Sharing Formula Calculation in 2024 for use in the 2025 Budget 5/1/2024 15:40 Hennepin County Taxpayer Services - Property Tax - Tax Accounting Comprehensive Market Values by City/Town Taxes Payable 2024 Final Cities/Town Market Value Pers Prop Real Estate Total 01 Minneapolis Estimated Limited Taxable Referendum Solid Waste Fee 245,218,200 245,218,200 245,177,560 240,406,600 245,177,560 67,388,397,700 67,388,397,700 66,635,499,909 66,473,998,750 66,658,254,109 67,633,615,900 67,633,615,900 66,880,677,469 66,714,405,350 66,903,431,669 14 Chanhassen Estimated Limited Taxable Referendum Solid Waste Fee 572,700 572,700 572,700 572,700 572,700 118,604,000 118,604,000 118,604,000 118,604,000 118,604,000 119,176,700 119,176,700 119,176,700 119,176,700 119,176,700 15 Woodland Estimated Limited Taxable Referendum Solid Waste Fee 742,300 742,300 742,300 742,300 742,300 486,516,000 486,516,000 486,157,534 405,443,300 486,157,534 487,258,300 487,258,300 486,899,834 406,185,600 486,899,834 17 Spring Park Estimated Limited Taxable Referendum Solid Waste Fee 903,700 903,700 903,700 903,700 903,700 458,207,500 458,207,500 456,945,450 441,043,600 456,945,450 459,111,200 459,111,200 457,849,150 441,947,300 457,849,150 19 Greenwood Estimated Limited Taxable Referendum Solid Waste Fee 3,057,400 3,057,400 3,057,400 3,057,400 3,057,400 571,962,500 571,962,500 571,545,908 518,340,500 571,545,908 575,019,900 575,019,900 574,603,308 521,397,900 574,603,308 20 Bloomington Estimated Limited Taxable Referendum Solid Waste Fee 37,559,200 37,559,200 37,559,200 37,559,200 37,559,200 17,647,102,200 17,647,102,200 17,426,941,636 17,440,370,000 17,427,141,636 17,684,661,400 17,684,661,400 17,464,500,836 17,477,929,200 17,464,700,836 22 Brooklyn Center Estimated Limited Taxable Referendum Solid Waste Fee 13,884,700 13,884,700 13,884,700 13,884,700 13,884,700 3,265,009,200 3,265,009,200 3,159,164,995 3,200,202,150 3,167,014,995 3,278,893,900 3,278,893,900 3,173,049,695 3,214,086,850 3,180,899,695 24 Edina Estimated Limited Taxable Referendum Solid Waste Fee 40,090,200 40,090,200 40,090,200 40,090,200 40,090,200 16,606,950,300 16,606,950,300 16,536,507,657 16,548,014,200 16,536,507,657 16,647,040,500 16,647,040,500 16,576,597,857 16,588,104,400 16,576,597,857 26 Shorewood Estimated Limited Taxable Referendum Solid Waste Fee 7,253,100 7,253,100 7,253,100 7,253,100 7,253,100 2,797,927,200 2,797,927,200 2,791,820,411 2,752,318,600 2,791,820,411 2,805,180,300 2,805,180,300 2,799,073,511 2,759,571,700 2,799,073,511 28 Golden Valley Estimated Limited Taxable Referendum Solid Waste Fee 19,029,300 19,029,300 19,029,300 19,029,300 19,029,300 5,365,523,900 5,365,523,900 5,319,934,958 5,305,853,975 5,325,594,958 5,384,553,200 5,384,553,200 5,338,964,258 5,324,883,275 5,344,624,258 12/20/2023 08:21 AM rptMVMunicComp0Main Page 1 of 6 Hennepin County Taxpayer Services - Property Tax - Tax Accounting Comprehensive Market Values by City/Town Taxes Payable 2024 Final Cities/Town Market Value Pers Prop Real Estate Total 30 Hopkins Estimated Limited Taxable Referendum Solid Waste Fee 7,962,200 7,962,200 7,962,200 7,962,200 7,962,200 2,839,573,100 2,839,573,100 2,807,674,333 2,806,780,000 2,808,294,333 2,847,535,300 2,847,535,300 2,815,636,533 2,814,742,200 2,816,256,533 34 Minnetonka Estimated Limited Taxable Referendum Solid Waste Fee 31,296,500 31,296,500 31,296,500 31,296,500 31,296,500 13,350,336,000 13,350,336,000 13,266,210,249 13,186,728,000 13,269,224,049 13,381,632,500 13,381,632,500 13,297,506,749 13,218,024,500 13,300,520,549 36 Minnetrista Estimated Limited Taxable Referendum Solid Waste Fee 19,445,500 19,445,500 19,445,500 19,445,500 19,445,500 2,964,332,500 2,964,332,500 2,957,045,637 2,821,101,000 2,957,045,637 2,983,778,000 2,983,778,000 2,976,491,137 2,840,546,500 2,976,491,137 38 Orono Estimated Limited Taxable Referendum Solid Waste Fee 9,035,100 9,035,100 9,035,100 9,035,100 9,035,100 4,908,646,500 4,908,646,500 4,902,359,218 4,687,257,300 4,902,359,218 4,917,681,600 4,917,681,600 4,911,394,318 4,696,292,400 4,911,394,318 40 Plymouth Estimated Limited Taxable Referendum Solid Waste Fee 61,811,700 61,811,700 61,811,700 61,811,700 61,811,700 17,763,821,600 17,763,821,600 17,652,822,572 17,680,036,000 17,652,930,572 17,825,633,300 17,825,633,300 17,714,634,272 17,741,847,700 17,714,742,272 41 Fort Snelling Estimated Limited Taxable Referendum Solid Waste Fee 21,901,100 21,901,100 21,901,100 16,340,900 21,901,100 0 0 0 0 0 21,901,100 21,901,100 21,901,100 16,340,900 21,901,100 42 Richfield Estimated Limited Taxable Referendum Solid Waste Fee 13,617,600 13,617,600 13,617,600 13,617,600 13,617,600 5,048,219,600 5,048,219,600 4,944,817,409 5,001,505,000 4,944,817,409 5,061,837,200 5,061,837,200 4,958,435,009 5,015,122,600 4,958,435,009 43 MSP Airport Estimated Limited Taxable Referendum Solid Waste Fee 610,269,400 610,269,400 610,269,400 610,269,400 610,269,400 0 0 0 0 0 610,269,400 610,269,400 610,269,400 610,269,400 610,269,400 44 Robbinsdale Estimated Limited Taxable Referendum Solid Waste Fee 6,290,800 6,290,800 6,290,800 6,290,800 6,290,800 1,803,614,500 1,803,614,500 1,754,967,943 1,781,280,250 1,754,967,943 1,809,905,300 1,809,905,300 1,761,258,743 1,787,571,050 1,761,258,743 46 Saint Louis Park Estimated Limited Taxable Referendum Solid Waste Fee 18,445,400 18,445,400 18,445,400 18,445,400 18,445,400 9,730,434,300 9,730,434,300 9,632,458,794 9,657,987,925 9,633,907,294 9,748,879,700 9,748,879,700 9,650,904,194 9,676,433,325 9,652,352,694 12/20/2023 08:21 AM rptMVMunicComp0Main Page 2 of 6 Hennepin County Taxpayer Services - Property Tax - Tax Accounting Comprehensive Market Values by City/Town Taxes Payable 2024 Final Cities/Town Market Value Pers Prop Real Estate Total 48 Brooklyn Park Estimated Limited Taxable Referendum Solid Waste Fee 30,214,000 30,214,000 30,214,000 30,214,000 30,214,000 11,057,079,800 11,057,079,800 10,836,286,186 10,863,816,475 10,836,286,186 11,087,293,800 11,087,293,800 10,866,500,186 10,894,030,475 10,866,500,186 50 Champlin Estimated Limited Taxable Referendum Solid Waste Fee 11,354,000 11,354,000 11,354,000 11,354,000 11,354,000 3,658,803,800 3,658,803,800 3,599,656,953 3,599,530,750 3,599,656,953 3,670,157,800 3,670,157,800 3,611,010,953 3,610,884,750 3,611,010,953 52 Corcoran Estimated Limited Taxable Referendum Solid Waste Fee 30,381,300 30,381,300 30,381,300 30,381,300 30,381,300 1,806,478,300 1,806,478,300 1,795,400,451 1,673,896,700 1,795,400,451 1,836,859,600 1,836,859,600 1,825,781,751 1,704,278,000 1,825,781,751 54 Crystal Estimated Limited Taxable Referendum Solid Waste Fee 14,629,300 14,629,300 14,629,300 14,629,300 14,629,300 2,838,119,300 2,838,119,300 2,755,699,066 2,810,256,300 2,755,699,066 2,852,748,600 2,852,748,600 2,770,328,366 2,824,885,600 2,770,328,366 56 Dayton Estimated Limited Taxable Referendum Solid Waste Fee 30,299,800 30,299,800 30,299,800 30,299,800 30,299,800 2,038,390,200 2,038,390,200 2,017,682,792 1,949,076,700 2,017,682,792 2,068,690,000 2,068,690,000 2,047,982,592 1,979,376,500 2,047,982,592 59 Deephaven Estimated Limited Taxable Referendum Solid Waste Fee 2,489,900 2,489,900 2,489,900 2,489,900 2,489,900 2,068,044,900 2,068,044,900 2,065,888,408 1,894,180,100 2,065,888,408 2,070,534,800 2,070,534,800 2,068,378,308 1,896,670,000 2,068,378,308 61 Eden Prairie Estimated Limited Taxable Referendum Solid Waste Fee 72,253,500 72,253,500 72,253,500 72,253,500 72,253,500 14,311,254,400 14,311,254,400 14,230,128,747 14,222,255,250 14,230,128,747 14,383,507,900 14,383,507,900 14,302,382,247 14,294,508,750 14,302,382,247 63 Excelsior Estimated Limited Taxable Referendum Solid Waste Fee 3,238,300 3,238,300 3,238,300 3,238,300 3,238,300 827,986,600 827,986,600 827,184,168 790,870,650 827,184,168 831,224,900 831,224,900 830,422,468 794,108,950 830,422,468 65 Greenfield Estimated Limited Taxable Referendum Solid Waste Fee 8,259,500 8,259,500 8,259,500 8,259,500 8,259,500 730,087,100 730,087,100 724,695,672 668,836,400 724,695,672 738,346,600 738,346,600 732,955,172 677,095,900 732,955,172 67 Hanover Estimated Limited Taxable Referendum Solid Waste Fee 174,800 174,800 174,800 174,800 174,800 128,937,400 128,937,400 128,303,466 123,328,800 128,303,466 129,112,200 129,112,200 128,478,266 123,503,600 128,478,266 12/20/2023 08:21 AM rptMVMunicComp0Main Page 3 of 6 Hennepin County Taxpayer Services - Property Tax - Tax Accounting Comprehensive Market Values by City/Town Taxes Payable 2024 Final Cities/Town Market Value Pers Prop Real Estate Total 70 Independence Estimated Limited Taxable Referendum Solid Waste Fee 9,896,600 9,896,600 9,896,600 9,896,600 9,896,600 1,107,982,400 1,107,982,400 1,102,814,435 976,225,650 1,102,814,435 1,117,879,000 1,117,879,000 1,112,711,035 986,122,250 1,112,711,035 72 Long Lake Estimated Limited Taxable Referendum Solid Waste Fee 782,600 782,600 782,600 782,600 782,600 430,083,400 430,083,400 427,501,317 425,928,500 427,501,317 430,866,000 430,866,000 428,283,917 426,711,100 428,283,917 74 Loretto Estimated Limited Taxable Referendum Solid Waste Fee 171,800 171,800 171,800 171,800 171,800 98,833,200 98,833,200 96,403,880 97,366,950 96,403,880 99,005,000 99,005,000 96,575,680 97,538,750 96,575,680 76 Maple Grove Estimated Limited Taxable Referendum Solid Waste Fee 53,563,300 53,563,300 53,563,300 53,563,300 53,563,300 14,243,248,400 14,243,248,400 14,104,961,938 14,099,195,100 14,104,961,938 14,296,811,700 14,296,811,700 14,158,525,238 14,152,758,400 14,158,525,238 77 Maple Plain Estimated Limited Taxable Referendum Solid Waste Fee 785,600 785,600 785,600 785,600 785,600 303,516,700 303,516,700 299,030,480 301,488,750 299,030,480 304,302,300 304,302,300 299,816,080 302,274,350 299,816,080 79 Medicine Lake Estimated Limited Taxable Referendum Solid Waste Fee 749,700 749,700 749,700 749,700 749,700 142,732,600 142,732,600 142,726,700 140,665,750 142,726,700 143,482,300 143,482,300 143,476,400 141,415,450 143,476,400 80 Medina Estimated Limited Taxable Referendum Solid Waste Fee 15,796,200 15,796,200 15,796,200 15,796,200 15,796,200 2,605,687,100 2,605,687,100 2,598,574,912 2,498,752,900 2,598,574,912 2,621,483,300 2,621,483,300 2,614,371,112 2,514,549,100 2,614,371,112 82 Minnetonka Beac Estimated Limited Taxable Referendum Solid Waste Fee 154,100 154,100 154,100 154,100 154,100 557,871,900 557,871,900 557,400,446 527,162,400 557,400,446 558,026,000 558,026,000 557,554,546 527,316,500 557,554,546 85 Mound Estimated Limited Taxable Referendum Solid Waste Fee 2,612,800 2,612,800 2,612,800 2,612,800 2,612,800 2,242,535,200 2,242,535,200 2,215,750,928 2,196,343,500 2,217,200,928 2,245,148,000 2,245,148,000 2,218,363,728 2,198,956,300 2,219,813,728 86 New Hope Estimated Limited Taxable Referendum Solid Waste Fee 12,718,000 12,718,000 12,718,000 12,718,000 12,718,000 2,848,566,700 2,848,566,700 2,795,233,918 2,799,860,150 2,795,233,918 2,861,284,700 2,861,284,700 2,807,951,918 2,812,578,150 2,807,951,918 12/20/2023 08:21 AM rptMVMunicComp0Main Page 4 of 6 Hennepin County Taxpayer Services - Property Tax - Tax Accounting Comprehensive Market Values by City/Town Taxes Payable 2024 Final Cities/Town Market Value Pers Prop Real Estate Total 88 Osseo Estimated Limited Taxable Referendum Solid Waste Fee 1,462,700 1,462,700 1,462,700 1,462,700 1,462,700 390,861,200 390,861,200 381,527,152 387,955,000 381,527,152 392,323,900 392,323,900 382,989,852 389,417,700 382,989,852 90 Rockford Estimated Limited Taxable Referendum Solid Waste Fee 9,189,900 9,189,900 9,189,900 9,189,900 9,189,900 40,959,000 40,959,000 40,372,226 40,647,400 40,372,226 50,148,900 50,148,900 49,562,126 49,837,300 49,562,126 92 Rogers Estimated Limited Taxable Referendum Solid Waste Fee 24,792,500 24,792,500 24,792,500 24,792,500 24,792,500 3,340,724,100 3,340,724,100 3,317,646,724 3,257,183,700 3,317,646,724 3,365,516,600 3,365,516,600 3,342,439,224 3,281,976,200 3,342,439,224 94 Saint Anthony Estimated Limited Taxable Referendum Solid Waste Fee 2,765,000 2,765,000 2,765,000 2,765,000 2,765,000 931,989,400 931,989,400 922,125,110 926,336,875 922,125,110 934,754,400 934,754,400 924,890,110 929,101,875 924,890,110 95 Saint Bonifacius Estimated Limited Taxable Referendum Solid Waste Fee 1,167,900 1,167,900 1,167,900 1,167,900 1,167,900 325,325,100 325,325,100 318,361,946 323,129,300 318,361,946 326,493,000 326,493,000 319,529,846 324,297,200 319,529,846 97 Tonka Bay Estimated Limited Taxable Referendum Solid Waste Fee 466,400 466,400 466,400 466,400 466,400 958,931,600 958,931,600 957,713,676 875,837,200 957,713,676 959,398,000 959,398,000 958,180,076 876,303,600 958,180,076 99 Wayzata Estimated Limited Taxable Referendum Solid Waste Fee 4,324,700 4,324,700 4,324,700 4,324,700 4,324,700 3,176,693,200 3,176,693,200 3,173,579,495 2,923,223,500 3,173,579,495 3,181,017,900 3,181,017,900 3,177,904,195 2,927,548,200 3,177,904,195 11 NSP Fort Snellin Estimated Limited Taxable Referendum Solid Waste Fee 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 12 Power and Light Estimated Limited Taxable Referendum Solid Waste Fee 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 12/20/2023 08:21 AM rptMVMunicComp0Main Page 5 of 6 Hennepin County Taxpayer Services - Property Tax - Tax Accounting Comprehensive Market Values by City/Town Taxes Payable 2024 Final Cities/Town Market Value Pers Prop Real Estate Total Minneapolis Estimated Limited Taxable Referendum Solid Waste Fee 245,218,200 245,218,200 245,177,560 240,406,600 245,177,560 67,388,397,700 67,388,397,700 66,635,499,909 66,473,998,750 66,658,254,109 67,633,615,900 67,633,615,900 66,880,677,469 66,714,405,350 66,903,431,669 Suburban Estimated 1,267,862,100 Limited 1,267,862,100 Taxable 1,267,862,100 Referendum 1,262,301,900 Solid Waste Fee 1,267,862,100 178,938,503,900 178,938,503,900 177,218,629,896 175,746,216,550 177,238,980,196 180,206,366,000 180,206,366,000 178,486,491,996 177,008,518,450 178,506,842,296 County Estimated 1,513,080,300 Limited 1,513,080,300 Taxable 1,513,039,660 Referendum 1,502,708,500 Solid Waste Fee 1,513,039,660 246,326,901,600 246,326,901,600 243,854,129,805 242,220,215,300 243,897,234,305 247,839,981,900 247,839,981,900 245,367,169,465 243,722,923,800 245,410,273,965 12/20/2023 08:21 AM rptMVMunicComp0Main Page 6 of 6 ___________________________________________________________________________ FROM: John Sutter, Community Development Director DATE: May 15, 2024 TO: Adam R. Bell, City Manager (for May 21 wok session) SUBJECT: Discuss outstanding issues from the city’s March 2023 letter to Hennepin County and Metropolitan Council regarding the Blue Line Extension light rail transit project ___________________________________________________________________________ BACKGROUND On March 7, 2023 the Crystal City Council approved a comment letter from the City Manager containing specific comments on the conceptual project design and related issues. On Dec. 14, 2023 BLX staff sent a letter to the city responding to the city’s design comments. On Jan. 11, 2024 the City Council held a work session with BLX staff to go over the project layout and discuss the issues raised in the March 2023 letter. On Mar. 4, 2024 the city received an updated project layout which addressed three of the five major concerns expressed in the March 2023 letter:  Southbound merge lane extended south of Wilshire Blvd.  Shoulders on Bottineau Blvd. between Corvallis Ave. and Wilshire Blvd. (incl. bridge over the CPKC railway)  Southbound middle lane at 47th Ave. to be a choice lane so vehicles can continue south on Bottineau Blvd. or exit to go south on Hwy 100 (incl. modifications to MnDOT ramp) OUTSTANDING ISSUES OF CONCERN FROM MARCH 2023 LETTER 1. Traffic (lane reduction from six to four) Vehicular traffic volumes on the Crystal segment of Bottineau Blvd. are now back to, or slightly above, 2019 (pre-COVID) levels. In some cases they now exceed Hennepin County’s 2040 forecast. COUNCIL STAFF REPORT Blue Line Extension - discuss outstanding issues from March 2023 letter While there may be some traffic pattern changes that have reduced peak volumes, it is now clear that the ’new normal’ does not mean an overall reduction in volumes for the Crystal segment. City staff remain skeptical but open-minded about whether a four lane roadway would be adequate from Highway 100 to Bass Lake Road. The latest project response is that they are still working on updated traffic modeling. 2. West Broadway jurisdictional transfer Hennepin County and the cities of Robbinsdale and Crystal all have policies supporting the jurisdictional transfer from the county to each respective city of the segment of West Broadway from 42nd Ave. to Douglas Dr. The segment from Fairview Ave. south into Robbinsdale has never been constructed by the county to urban standards and is essentially the same rural highway it was 80 years ago. The 2040 “no build” traffic forecast shows an estimated 1,000 vehicle per day diversion from Bottineau Blvd. to this segment of West Broadway. Additional diversion will likely occur due to the project’s proposed lane reduction on Bottineau because West Broadway is the primary alternate route for vehicles avoiding congestion and delay. Due to the presence of city utilities which will need replacement in the coming years, the most practical approach would be for a jurisdictional transfer agreement to provide for a payment from the county to the cities in lieu of the county reconstructing West Broadway to urban standards. The concurrent utility reconstruction costs and actual construction work would be the responsibility of the cities after jurisdictional transfer. Staff from the county and both cities met in May 2023 to discuss this issue but the cities are still waiting for a proposal from the county. City staff opinion is that a jurisdictional transfer agreement including a binding financial commitment from the county must be in place prior to municipal consent. The latest project response is that this is being discussed “at the highest levels” of Hennepin County leadership. City staff have met with BLX staff monthly since March 2023 and even more frequently this spring. City staff ask about these issues at each meeting but BLX staff continues to defer any meaningful response. City staff concern is that time is running out before municipal consent. REQUESTED COUNCIL DISCUSSION Staff requests Council discussion of possible actions that would draw attention to these outstanding issues, and will have more information to present at the work session. CITY MANAGER MONTHLY CHECK-IN – MAY 2024 Objective 1 – Work with City Council to develop Long Range Vision for the continued implementation of Council priorities: • Held City Council Work Session on April 11 for Long Range Vision/Strategic Planning o Working with staff to refine vision and priorities for the remainder of 2024. Objective 2 – Policy Facilitation – Implement the Longe Range Vision/Strategic Planning for continued implementation of Council priorities: • Thriving Business Community o Continuing to work through Cannabis zoning regulations – proposed updated Cannabis regulations will be considered May 21 and June 4 o Staff is continuing to assist with potential redevelopment opportunities and business openings • Strong Neighborhoods o Continuing to work with businesses on THC/Cannabis sales compliance o Working with HRG on organized organic waste collection RFP o Continuing to work on the Crystal Cove Aquatic Center project o Working with residents/property owners to address code violations and traffic concerns • Sound fiscal policies and practices o Continuing to seek additional outside funding for projects o Working with MN DEED to receive 2023 State funding for Crystal Cove project o Completing 2023 Audit work o Continuing to implement 2024 Capital Program o Looking at budget software procurement options o Beginning 2025/2026 Budget Preparation • Welcoming and inclusive community o Inclusion & Diversity Commission – • The Commission is working on 2024 Work Plan and recruitment. Objective 3 – Re-establish the Environmental Quality Commission with a clear and engaging purpose and a sustainable future: • Continuing to research other cities’ environmental commissions/efforts to develop future • Held City Council Work Session on May 9 with subject matter expert to speak on environmental and sustainability issues for the future of the commission and Climate Action Planning • June – Follow-up work session for Environment/Sustainability Commission framework to and climate action planning • July – Potential creation of climate task force • August – September – Climate Action Planning • October-December – Commission meet to begin 2024/2025 work plan Objective 4 – Create an atmosphere of better teamwork, open communication, enhanced 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov employee performance, and where staff feel empowered to help make decisions: • Reviewing job descriptions and updating roles/responsibilities • Actively recruiting and interviewing new staff for open positions o Administrative Assistant – PW and Admin o Rental and Building Inspector o Accounting Manager o Engineering Project Manager o Police Officers • Supporting staff wellness and continuing professional growth and development • Connecting with neighboring city managers on various local issues • Continuing participation in city manager leadership/peer group and metro and state professional organizations o Attended MN City Managers Association Conference Page 1 of 3 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: May 17, 2024 City Council Meeting Agenda Tuesday, May 21, 2024 7 p.m. Council Chambers/Zoom Meeting The city manager’s comments are bolded. 1. Call to Order, Roll Call, and Pledge of Allegiance 2. Approval of Agenda The Council will consider approval of the agenda. 3. Consent Agenda The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 3.1 Approval of the minutes from the following meetings: a. The City Council meeting on May 7, 2024. b. The City Council work session on May 7, 2024. c. The City Council work session on May 9, 2024. 3.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 3.3 The Council will reconsider civil penalties for violation of liquor license regulations by Family Café and Diner, LLC d/b/a Family Café and Diner located at 6236 56th Ave. N. 3.4 Authorization to participate in the Cooperative Purchasing Connection Service Cooperative. 3.5 Adoption of a resolution recognizing June as Pride Month. 4. Open Forum The City Council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is limited to three minutes, and topic discussion is limited to 10 minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought before the Council during Open Forum. The Council may place items discussed during Open Forum onto subsequent council meeting agendas. Page 2 of 3 5. Regular Agenda 5.1 The Council will consider approval of disbursements of more than $25,000 submitted by the finance department to the City Council, a list that is on file in the office of the finance department. Recommend approval of disbursements over $25,000. 5.2 The Council will consider a resolution approving a grant agreement for the aquatic center with the Minnesota Department of Employment and Economic Development and authorizing execution. In 2023, the city successfully secured state funding for the Crystal Cove Aquatic Center project of $2.35 Million. However, as with most grants, there are several additional requirements to receive the funding, which are outlined in the grant agreement. The agreement has been reviewed by the city attorney’s office. Staff recommends the adoption of the agreement. 5.3 The Council will consider a resolution approving the purchase of an easement machine. The 2024 Long Term Plan has $44,590 allocated for the purchase of a new easement machine that will be purchased off the state contract for the price of $31,077. As a reminder, an easement machine is used to clean sanitary sewer lines that run next to the creeks and are not accessible by our heavy machinery; given the current pricing, this is under budget by $13,513. Staff recommends the adoption of the resolution approving the purchase. 5.4 The Council will consider a resolution authorizing the replacement of one-ton truck #310. The 2024 Long Term Plan Fleet CIP includes $85,000 allocated for the replacement of pickup truck #310 (purchased in 2010). The State Contract price of $44,959.04 from North Country GMC for the base vehicle plus the build-out accessories from Crysteel Truck Equipment at a cost of $21,956 brings the total cost of the truck to $66,915.04 which is $28,084.96 under the budgeted amount. Staff recommends the adoption of the resolution approving the purchase. 5.5 The Council will consider a resolution approving plans and specifications and authorizing advertisement for bids for the 2024 Mill and Overlay Project. Areas have been identified for mill and overlay in 2024. The total estimated project cost is $1,086,700 which includes bituminous resurfacing, concrete curb and gutter repair, and pavement reclamation. There are funds allocated in the Street capital fund for this work. Recommend approval of plans and specifications and authorizing advertisement for bids. 5.6 The Council will consider the first reading of an ordinance amending the Town Center – Planned Development at 5240 West Broadway to add a sport court to the site. The developer had some unexpected cost savings and decided to use those funds to add upgrades to this 58-unit apartment project which is now expected to open at the end of Page 3 of 3 July. Among the upgrades, is an on-site sport court which requires an amendment to the previously approved Planned Development. On May 13, the Planning Commission held a public hearing (no one testified) and voted 7-0 to recommend approval. Council approval of the first reading of the Planned Development amendment ordinance is requested. 5.7 The Council will consider the first reading of an ordinance amending the Crystal Unified Development Code regarding cannabis businesses, liquor sales and tobacco sales. In 2023, the Council adopted an edible cannabinoids licensing ordinance that included buffer distance requirements from schools, parks and residential treatment facilities. Based on recent Council discussion, the proposed ordinance moves the buffers into the zoning code (UDC), makes all buffer distances consistent, applies them to off-sale alcohol and tobacco in addition to edible cannabinoid sales, and sets an effective date of Jan. 1, 2025, after which existing licensed businesses located within the buffers may continue as legal nonconforming uses. On May 13, the Planning Commission held a public hearing (no one testified) and voted 6-1 to recommend approval. Council approval of the first reading of the UDC amendment ordinance is requested. 5.8 The Council will consider the first reading of an ordinance amending the ordinance requiring a license and imposing regulations on the retail sale of edible cannabinoid products. As a companion to the previous item, this ordinance would remove the current buffer distance requirements from the edible cannabinoids licensing ordinance. Council approval of the first reading is requested. 5.9 The Council will consider a resolution approving contract with FinePoint Tech for Design, Bidding, and Construction Oversight Services for Council Chambers Upgrades The City of Crystal contracted with FinePoint in 2023 to conduct a needs assessment of the Council’s meeting room. During that assessment, it was found that many of the components were nearing their end-of-life and that changes were needed to bring the room up to current standards for both virtual meetings and broadcast television while improving the end-user experience in the room and broadcast booth. Staff recommends approving FinePoint Tech to manage design, bidding, and construction administration for upgrades needed in the City of Crystal’s Council Chambers. 6. Announcements a. To accommodate Crystal residents practicing No Mow May, the city waits until June 1 to begin long grass enforcement. b. City offices will be closed on Monday, May 27 in observance of the Memorial Day holiday. c. The next City Council meeting is Tuesday, June 4 at 7 p.m. in the Council Chambers at City Hall and via Zoom. d. A ribbon-cutting ceremony for the new Welcome Park play area and fitness circuit will be held on Wednesday, June 5 at 6:30 p.m. e. The Crystal Airport Open House is Sunday, June 16 from 8 a.m. – 3 p.m. f. City Council meetings and work sessions are open to the public. Current and previous meetings are available for viewing and listening at www.crystalmn.gov. 7. Adjournment Have a great weekend. See you at Tuesday’s meeting. Crystal City Council meeting minutes May 7, 2024 Page 1 of 6 1.Call to Order Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the meeting of the Crystal City Council was held on May 7, 2024, at 7 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in Crystal, MN and via Zoom. Mayor Adams called the meeting to order. Roll Call Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the following attendance was recorded: Council members present: Cummings, Kamish, Kiser, Onesirosan, Adams, and Budziszewski. Council Member Eidbo was absent. City staff present: City Manager A. Bell, City Attorney T. Gilchrist, Recreation Director J. Elholm, West Metro Fire-Rescue District Chief S. Larson, Public Works Director/City Engineer Jesse Struve, Police Chief S. Revering, and City Clerk C. Serres. Assistant City Manager K. Therres was present remotely via Zoom. Pledge of Allegiance Mayor Adams led the Council and audience in the Pledge of Allegiance. 2.Approval of Agenda The Council considered approval of the agenda. Moved by Council Member Kamish and seconded by Council Member Onesirosan to approve the agenda, but amend the list of license applications for consent agenda #5.2 to reflect the addition of a temporary on-sale liquor license for Lynde’s Restaurant and Catering. Motion carried. 3.Proclamations 3.1 Mayor Adams proclaimed May 12-18, 2024, as National Police Week and May 15, 2024, as Peace Officers Memorial Day in the City of Crystal. 3.2 Mayor Adams proclaimed May 19-25, 2024, as National Public Works Week in the City of Crystal. 4.Appearances 4.1 Hennepin County Commissioner Jeff Lunde provided a County Commissioner update for the City of Crystal. 5.Consent Agenda The Council considered the following items, which are routine and non-controversial in nature, in a single motion: 5.1 Approval of the minutes from the following meetings: a.The City Council work session on April 11, 2024. b.The City Council meeting on April 16, 2024. c.The City Council work session on April 16, 2024. 5.2 Approval of the amended list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 3.1(a) Crystal City Council meeting minutes May 7, 2024 Page 2 of 6 5.3 Adoption of Resolution No. 2024-49, accepting a donation. 5.4 Adoption of Resolution No. 2024-50, approving the participation of the Hennepin County Housing and Redevelopment Authority in an affordable housing project. Moved by Council Member Onesirosan and seconded by Council Member Cummings to approve the consent agenda. Motion carried. 6. Open Forum The following person addressed the Council: • John Lindholm, 8117 32nd Ave. N., regarding the sump pump box on his property. 7. Regular Agenda 7.1 The Council considered approval of disbursements over $25,000 submitted by the finance department to the City Council, a list that is on file in the office of the finance department. Moved by Council Member Kiser and seconded by Council Member Kamish to approve the list of disbursements over $25,000. Voting aye: Cummings, Kamish, Kiser, Onesirosan, Adams and Budziszewski. Absent, not voting: Eidbo. Motion carried. 7.2 The Council considered civil penalties for violation of liquor license regulations by Klever Liquor, Inc. d/b/a Klever Liquor located at 5120 56th Ave. N. City Clerk Chrissy Serres addressed the Council. Klever Sanchez, business owner of Klever Liquor, also addressed the Council. 1) Moved by Council Member Budziszewski and seconded by Council Member Kamish that based on the staff report, including the findings contained therein and the other information presented regarding this matter, that a penalty of $1,500 and a three-day license suspension be imposed in this case. By roll call, voting aye: Budziszewski, Kamish and Onesirosan. Voting nay: Adams, Cummings and Kiser. Absent, not voting: Eidbo. Motion failed. 2) Moved by Council Member Kiser and seconded by Council Member Cummings that based on the staff report, including the findings contained therein and the other information presented regarding this matter, that a penalty of $1,500 and a two-day license suspension be imposed in this case. By roll call, voting aye: Cummings, Kiser and Adams. Voting nay: Budziszewski, Kamish and Onesirosan. Absent, not voting: Eidbo. Motion failed. 3.1(a) Crystal City Council meeting minutes May 7, 2024 Page 3 of 6 3) Moved by Mayor Adams and seconded by Council Member Cummings that based on the staff report, including the findings contained therein and the other information presented regarding this matter, that a penalty of $1,500 and a one-day license suspension be imposed in this case. By roll call, voting aye: Cummings and Adams. Voting nay: Kamish, Kiser, Onesirosan and Budziszewski. Absent, not voting: Eidbo. Motion failed. 4) Moved by Council Member Kamish and seconded by Council Member Budziszewski that based on the staff report, including the findings contained therein and the other information presented regarding this matter, that a penalty of $1,450 and a three-day license suspension be imposed in this case. By roll call, voting aye: Kamish, Kiser and Budziszewski. Voting nay: Onesirosan, Adams and Cummings. Absent, not voting: Eidbo. Motion failed. 5) Moved by Council Member Kiser and seconded by Council Member Kamish that based on the staff report, including the findings contained therein and the other information presented regarding this matter, that a penalty of $1,500 and a three-day license suspension be imposed in this case. By roll call, voting aye: Kamish, Kiser, Onesirosan and Budziszewski. Voting nay: Adams and Cummings. Absent, not voting: Eidbo. Motion carried. 7.3 The Council considered civil penalties for violation of liquor license regulations by Family Café and Diner, LLC d/b/a Family Café and Diner located at 6236 56th Ave. N. City Clerk Chrissy Serres addressed the Council. Pedro Torres, business owner of Family Café and Diner, also addressed the Council and requested a formal hearing. Mayor Adams opened the hearing. Pedro Torres provided testimony to the Council regarding the incident. Police Chief Stephanie Revering addressed the Council to provide information regarding the police report. After testimony, Mayor Adams closed the hearing. 1) Moved by Mayor Adams and seconded by Council Member Cummings that based on the staff report, including the findings contained therein and the other information presented regarding this matter, that a penalty of $100 be imposed in this case. By roll call, voting aye: Adams and Cummings. Voting nay: Kiser, Onesirosan, Budziszewski and Kamish. Absent, not voting: Eidbo. Motion failed. 3.1(a) Crystal City Council meeting minutes May 7, 2024 Page 4 of 6 2) Moved by Council Member Onesirosan and seconded by Council Member Budziszewski that based on the staff report, including the findings contained therein and the other information presented regarding this matter, that a penalty of $750 be imposed in this case. By roll call, voting aye: Onesirosan, Adams and Cummings. Voting nay: Budziszewski, Kamish and Kiser. Absent, not voting: Eidbo. Motion failed. 3) Moved by Council Member Kiser and seconded by Council Member Budziszewski that based on the staff report, including the findings contained therein and the other information presented regarding this matter, that a warning with no fine or suspension be imposed in this case. By roll call, voting aye: Adams, Cummings and Kiser. Voting nay: Budziszewski, Kamish and Onesirosan. Absent, not voting: Eidbo. Motion failed. 4) Moved by Mayor Adams and seconded by Council Member Cummings that based on the staff report, including the findings contained therein and the other information presented regarding this matter, that a penalty of $100 be imposed in this case. By roll call, voting aye: Cummings, Onesirosan and Adams. Voting nay: Budziszewski, Kamish and Kiser. Absent, not voting: Eidbo. Motion failed. 5) Moved by Council Member Kamish and seconded by Council Member Onesirosan that based on the staff report, including the findings contained therein and the other information presented regarding this matter, that a penalty of $250 and a one-day license suspension be imposed in this case. By roll call, voting aye: Adams, Cummings, Kiser, and Budziszewski. Voting nay: Kamish and Onesirosan. Absent, not voting: Eidbo. Motion carried. 7.4 The Council considered civil penalties for violation of liquor license regulations by Milton’s Café, LLC d/b/a Milton’s Café located at 3545 Douglas Dr. N. City Clerk Chrissy Serres addressed the Council. Business owners Phil and Francine Weber, business owners of Milton’s Café, also addressed the Council. 1) Moved by Council Member Budziszewski and seconded by Council Member Kamish that based on the staff report, including the findings contained therein and the other information presented regarding this matter, that a penalty of $750 and a one-day license suspension be imposed in this case. 3.1(a) Crystal City Council meeting minutes May 7, 2024 Page 5 of 6 By roll call, voting aye: Kamish, Kiser and Budziszewski. Voting nay: Onesirosan, Adams and Cummings. Absent, not voting: Eidbo. Motion failed. 2) Moved by Mayor Adams and seconded by Council Member Onesirosan that based on the staff report, including the findings contained therein and the other information presented regarding this matter, that a penalty of $750 be imposed in this case. By roll call, voting aye: Kamish, Kiser, Onesirosan, Adams and Cummings. Voting nay: Budziszewski. Absent, not voting: Eidbo. Motion carried. 7.5 The Council considered civil penalties for violation of liquor license regulations by Northern Tier Retail, LLC d/b/a Speedway #4187 located at 7818 36th Ave. N. City Clerk Chrissy Serres addressed the Council. Speedway representatives David Sienko, Imran Jafer and Jesse Sinadinos also addressed the Council. Moved by Mayor Adams and seconded by Council Member Onesirosan that based on the staff report, including the findings contained therein and the other information presented regarding this matter, that a penalty of $750 be imposed in this case. By roll call, voting aye: Kiser, Onesirosan, Adams, Cummings and Kamish. Voting nay: Budziszewski. Absent, not voting: Eidbo. Motion carried. 7.6 The Council considered civil penalties for violation of liquor license regulations by Charles R. Knaeble VFW Post #494 located at 5222 56th Ave. N. City Clerk Chrissy Serres addressed the Council. A representative from VFW Post #494 also addressed the Council. Moved by Council Member Onesirosan and seconded by Council Member Cummings that based on the staff report, including the findings contained therein and the other information presented regarding this matter, that a penalty of $750 be imposed in this case. By roll call, voting aye: Onesirosan, Adams, Cummings and Kiser. Voting nay: Budziszewski and Kamish. Absent, not voting: Eidbo. Motion carried. 7.7 The Council considered a resolution awarding a contract for construction of the hard surface courts in Valley Place Park and a parking lot in North Lions Park. Recreation Director John Elholm addressed the Council. 3.1(a) Crystal City Council meeting minutes May 7, 2024 Page 6 of 6 Moved by Council Member Kamish and seconded by Council Member Kiser to adopt the following resolution: RESOLUTION NO. 2024 – 51 AWARD OF CONTRACT FOR HARD SURFACE COURT IMPROVEMENTS IN VALLEY PLACE PARK AND WEST PARKING LOT IMPROVEMENTS IN NORTH LIONS PARK PROJECT S.0317 & S.0340 Voting aye: Cummings, Kamish, Kiser, Onesirosan, Adams and Budziszewski. Absent, not voting: Eidbo. Motion carried, resolution declared adopted. 7.8 The Council considered a resolution approving agreements for the purchase and installation of court lighting at Valley Place Park. Recreation Director John Elholm addressed the Council. Moved by Council Member Kamish and seconded by Council Member Kiser to adopt the following resolution: RESOLUTION NO. 2024 – 52 RESOLUTION TO APPROVE THE PURCHASE AND INSTALLATION OF A LIGHTING SYSTEM FOR THE HARD SURFACE COURTS IN VALLEY PLACE PARK Voting aye: Cummings, Kamish, Kiser, Onesirosan, Adams and Budziszewski. Absent, not voting: Eidbo. Motion carried, resolution declared adopted. 8. Announcements The Council and staff made announcements about upcoming events. 9. Adjournment Moved by Mayor Adams and seconded by Council Member Kiser to adjourn the meeting. Motion carried. The meeting adjourned at 9:08 p.m. ___________________________________ Jim Adams, Mayor ATTEST: _____________________________________ Christina Serres, City Clerk 3.1(a) Crystal City Council work session minutes May 7, 2024 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at 6:32 p.m. on May 7, 2024 in the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, MN and via Zoom. Mayor pro tem Budziszewski called the meeting to order. I.Attendance The city clerk recorded the attendance for city council members and staff: Council members present: Cummings, Kamish, Kiser, Budziszewski, Adams (arrived at 6:35 p.m.), and Onesirosan (arrived at 6:35 p.m.). Council Member Eidbo was absent. City staff present: City Manager A. Bell, City Attorney T. Gilchrist, Recreation Director J. Elholm, Police Chief S. Revering, Public Works Director/City Engineer J. Struve and City Clerk C. Serres. Assistant City Manager K. Therres was present remotely via Zoom. II.Agenda The Council and staff discussed the following agenda items: 1.Commission candidate interview. 2.Constituent issues. 3.New business. 4.Announcements. III.Adjournment The work session adjourned at 6:42 p.m. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk 3.1(b) Crystal City Council work session minutes May 9, 2024 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at 6:32 p.m. on May 9, 2024, in Conference Room A at City Hall, 4141 Douglas Dr. N., Crystal, MN and via Zoom. Mayor Adams called the meeting to order. I.Attendance The city manager recorded the attendance for city council members and staff: Council members present: Cummings, Kamish, Kiser, Onesirosan, Adams and Budziszewski. Per the requirements of Minnesota Statutes, Section 13D.02, Council Member Forest Eidbo attended remotely as provided in the meeting notice. City staff present: City Manager A. Bell and Recreation Director J. Elholm. Also present was Abby Finis from Local Climate Solutions. II.Agenda The Council and staff discussed the following agenda item: 1.Abby Finis, Local Climate Solutions – Climate and Sustainability/EQC Presentation. III.Adjournment The work session adjourned at 8:37 p.m. Jim Adams, Mayor ATTEST: Adam R. Bell, City Manager 3.1(c) Page 1 of 1 City of Crystal Council Meeting May 21, 2024 Applications for City License Rental (New) 4710 Quail Ave. N. – Kaposia Properties LLC (Conditional) 4733 Welcome Ave. N. – Hanahill Properties LLC (Conditional) 6736 50th Ave. N. – Jason Hoppe (Conditional) Rental (Renewal) 4635 Brunswick Ave. N. – William Leon (Conditional) 2755 Douglas Dr. N. – Reese Pfeiffer (Conditional) 2761 Douglas Dr. N. – Reese Pfeiffer (Conditional) 3821 Douglas Dr. N. – Tammy Duggan (Conditional) 5936 Elmhurst Ave. N. – Barbara Clark (Conditional) 2709-2711 Hampshire Ave. N. – Joshua Breitung and Martin Kosto 3109 Hampshire Ave. N. – Aron Johnson (Conditional) 3136 Hampshire Ave. N. – Katherine Meza (Conditional) 4230 Hampshire Ave. N. – William Smith 5301 Hampshire Ave. N. – Flowers Estate Trust (Conditional) 2718-2720 Jersey Ave. N. – Tammy Duggan (Conditional) 5331 Jersey Ave. N. – Jaspermax (Conditional) 3436 Major Ave. N. – Judy DuPaul (Conditional) 3341 Nevada Ave. N. #4102 – Angela Seitzer 5202 Quail Ave. N. – Jay Bawar (Conditional) 3708 Xenia Ave. N. – FYR SFR Borrower LLC (Conditional) 4518 Yates Ave. N. – Anthony Hallada – Home Value Holdings (Conditional) 5643 Zane Ave. N. – Kendra Deshler (Conditional) 6125 32nd Ave. N. – Elise Hoverman 6800 45th Ave. N. – William Smith 5324 47th Ave. N. – William Smith 5101 56th Ave. N. – Kohl Bailey (Conditional) Tree Trimmer Midwest Tree Experts MN Inc., 11670 Fountains Dr. #200, Maple Grove, MN 55369 3.2 Memorandum DATE: May 17, 2024 TO: Mayor and City Council FROM: Adam R. Bell, City Manager SUBJECT: Reconsideration of civil penalties for violation of liquor license regulations by Family Café and Diner, LLC d/b/a Family Café and Diner located at 6236 56th Ave. N ___________________________________________________________________ BACKGROUND At its May 7, 2024, meeting, the City Council conducted a public hearing as requested by the license holder for an alleged violation of liquor license regulations by Family Café and Diner, LLC d/b/a Family Café and Diner located at 6236 56th Ave. N. pursuant to Section 1200.35 of the City of Crystal City Code and Resolution 2018-160. Based on the information provided during the hearing, which was later discovered to be incomplete, the City Council approved a civil penalty of a $250 fine. During the public hearing, several discrepancies in the report and issues with the compliance check became apparent. Due, in part, to imprecise details included in the report and provided to staff throughout the process, which were compounded by communication challenges with the defendant/license holder, staff based their recommendations on incomplete data. After the meeting, staff sought additional information and background regarding the case from those involved including the city prosecutor’s office. With the additional information and issues involved, staff now believes the case did not warrant prosecution nor the imposition of administrative penalties. The city is also working with the city prosecutor’s office to remove the criminal charge from the record. Staff has also reviewed the compliance check process and made several adjustments to avoid this type of issue in the future. Therefore, to remedy this oversight and discretionary error, staff now recommends the City Council reconsider the administrative penalty and rescind the fine imposed on May 7, 2024. ATTACHMENTS Resolution Rescinding the Civil Penalties for Violation of Liquor License Regulations by Family Café and Diner, LLC d/b/a Family Café and Diner Located at 6236 56th Ave. N. 3.3 CITY OF CRYSTAL RESOLUTION NO. 2024 - ______ RESOLUTION RESCINDING THE CIVIL PENALTIES FOR VIOLATION OF LIQUOR LICENSE REGULATIONS BY FAMILY CAFÉ AND DINER, LLC D/B/A FAMILY CAFÉ AND DINER LOCATED AT 6236 56TH AVE. N WHEREAS, the City Council, at its May 7, 2024, meeting, conducted a public hearing for an alleged violation of liquor license regulations by Family Café and Diner, LLC D/B/A Family Café and Diner located at 6236 56th Ave. N. pursuant to Section 1200.35 of the City of Crystal City Code and Resolution 2018-160; and WHEREAS, based on the information provided during the hearing, the City Council approved civil penalties consisting of a $250 fine; and WHEREAS, after the May 7th meeting, staff sought additional information regarding the case due to several discrepancies made apparent during the hearing; and WHEREAS, based on new information obtained, staff believes the case did not warrant prosecution or the imposition of administrative penalties; and WHEREAS, to remedy this oversight and discretionary error, staff recommends the City Council rescind the administrative penalty imposed by the City Council on May 7, 2024. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal that the City does hereby rescind the imposition of civil penalties approved on May 7, 2024, against Family Café and Diner, LLC D/B/A Family Café and Diner located at 6236 56th Ave. N. Adopted by the Crystal City Council this 21st day of May 2024. Jim Adams, Mayor ATTEST: ____________________________ Christina Serres, City Clerk 3.3 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Memorandum DATE: May 15, 2024 TO: Mayor and City Council Adam R. Bell, City Manager FROM: John Elholm, Recreation Director SUBJECT: Authorization to join the Cooperative Purchasing Connection The City of Crystal uses a variety of cooperative purchasing programs to buy products at a reduced rate. Staff was recently made aware of another cooperative purchasing program that we are currently not a member of. The Cooperative Purchasing Connection (CPC) primarily serves local governments, schools and nonprofits in Minnesota, South Dakota and North Dakota at no cost. However, cities need to be a member of CPC to make purchases through this program. To assist with procuring products in the future, staff requests authorization to join the Cooperative Purchasing Connection. 3.4 CITY OF CRYSTAL RESOLUTION #2024 - ___ RESOLUTION RECOGNIZING JUNE AS PRIDE MONTH WHEREAS, a priority of the Crystal City Council is to make Crystal a welcoming and inclusive community; and WHEREAS, all Crystal residents have the right to feel safe, be free from discrimination, and to live without the threat of harassment; and WHEREAS, the Crystal City Council is committed to making Crystal an inclusive and welcoming community for all, which includes Crystal’s LGBTQ community; and WHEREAS, June is recognized as Pride Month to promote dignity and equal rights for the LGBTQ community and celebrate their important contributions; and WHEREAS, the Crystal City Council Rules Section 2.2.8 provides the City Council may use symbolic resolutions to make public statements on matters directly related to the business of the City; and WHEREAS, the City Council determines that making a public statement supporting Crystal’s LGBTQ community by recognizing Pride Month is directly related to the City’s efforts to be a more welcoming and inclusive community. NOW THEREFORE, BE IT RESOLVED, by the Crystal City Council that June 2024 is Pride Month in Crystal to recognize the contributions of our LGBTQ community. Adopted this May 21, 2024. BY THE CITY COUNCIL _____________________________ Jim Adams, Mayor ATTEST: ______________________________ Chrissy Serres, City Clerk 3.5 DATE: May 15, 2024 TO: Adam R. Bell, City Manager City of Crystal City Council FROM: Jean McGann, Contracted Finance Director RE: Expenditures over $25,000 Payee Amount Nitti Sanitation Inc Crystal - New Hope Curbside Cleanup $788,727.29 West Metro Fire Rescue District May Contribution to West Metro Fire $136,218.05 Macqueen Equipment Inc Sidewalk Machine $212,337.00 MN PERA Employee & City Required Contributions for 4/26/24 Pay Date $72,103.87 HealthPartners, Inc.May Health Insurance premiums $140,432.50 IRS - EFTPS Federal & FICA Withholding Taxes for 4/26/24 Pay Date $77,091.11 MN PERA Employee & City Required Contributions for 5/10/24 Pay Date $74,563.55 $1,501,473.37 Description 5.1 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Memorandum DATE: May 15, 2024 TO: Mayor and City Council Adam R. Bell, City Manager FROM: John Elholm, Recreation Director Jason Minnick, Facilities Manager SUBJECT: Approval of a Grant Agreement with the Minnesota Dept. of Employment and Economic Development (DEED) for the Crystal Cove Aquatic Center The pool at the Crystal Cove Aquatic Center is scheduled for replacement in 2024. To assist with funding this project, an appropriation was sought from the Minnesota State Legislature in 2023. The $2.35 million request was successful. The Minnesota Department of Employment and Economic Development has prepared a grant agreement for this appropriation. The grant has typical requirements such as we must pay prevailing wage rates and that the city needs to record a restrictive covenant on the pool portion of Grogan Park. These are similar to the requirements we had at Becker Park, when state and federal funds were used for new pickleball courts in 2022 and a new inclusive play area in 2020. Staff recommends approval of the attached resolution, entering into a grant agreement with the Minnesota Department of Employment and Economic Development, for a $2.35 million legislative appropriation for the Crystal Cove Aquatic Center project. 5.2 CITY OF CRYSTAL RESOLUTION NO. 2024 - ______ RESOLUTION APPROVING A GRANT AGREEMENT WITH THE MINNESOTA DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT AND AUTHORIZING EXECUTION WHEREAS, the City of Crystal (“City”) owns and operates Grogan Park, which in part contains the Crystal Aquatic Center (the “Aquatic Center”); and WHEREAS, under Minnesota Session Laws 2023, Chapter 73, Article 1, Section 14, Subdivision 14, the State of Minnesota has allocated $2,350,000 through the Minnesota Department of Employment and Economic Development (“DEED”), which is to be given to the City as a grant to assist in the construction of capital improvements for and to furnishing and equipping the renovation of the Aquatic Center; and WHEREAS, DEED and City staff have presented to the City Council for its consideration a proposed grant agreement entitled “SPAP-23-0031-P-FY24 General Fund Grant Agreement – Construction Grant for the Crystal Aquatic Center Project (the “Grant Agreement”); and WHEREAS, the City Council has determined that the execution of the Grant Agreement and the construction of the improvements to be financed thereby are desirable and in the best interest of the City and its residents. NOW, THEREFORE, BE IT RESOLVED, by City Council of the City of Crystal as follows: 1. The Grant Agreement is hereby approved. 2. The Mayor and City Manager are authorized and directed to execute the Grant Agreement on behalf of the City of Crystal, together with such changes in form as do not substantially affect the rights of the City and as approved by the City Manager and the City Attorney. 3. City staff and consultants are further authorized and directed to take all steps necessary and convenient to proceed under the terms of the Grant Agreement. Adopted this 21st day of May, 2024. Jim Adams, Mayor ATTEST: ____________________________ Christina Serres, City Clerk 5.2 Generic General Fund Grant Agreement Ver - 11/23/20 for Construction Grants SPAP-23-0031-P-FY24 General Fund Grant Agreement – Construction Grant for the Crystal Aquatic Center Project 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 1 TABLE OF CONTENTS RECITALS .................................................................................................................................... 3 Article I - Definitions ..................................................................................................................... 3 Section 1.01 Defined Terms .................................................................................................. 3 Article II - GRANT ........................................................................................................................ 5 Section 2.01 Grant of Monies ............................................................................................... 5 Section 2.02 Use of Grant Proceeds ...................................................................................... 5 Section 2.03 Operation of the Real Property and Facility..................................................... 5 Section 2.04 Grant Recipient Representations and Warranties............................................. 6 Section 2.05 Event(s) of Default ........................................................................................... 8 Section 2.06 Remedies .......................................................................................................... 9 Section 2.07 Notification of Event of Default....................................................................... 9 Section 2.08 Term of Grant Agreement ................................................................................ 9 Section 2.09 Modification and/or Early Termination of Grant ........................................... 10 Section 2.10 Effect of Event of Default .............................................................................. 10 Section 2.11 Excess Funds .................................................................................................. 11 Article III - USE AND SALE ...................................................................................................... 11 Section 3.01 Use Contracts ................................................................................................. 11 Section 3.02 Sale ................................................................................................................. 11 Section 3.03 Proceeds of a Sale .......................................................................................... 12 Article IV - DISBURSEMENT OF GRANT PROCEEDS ......................................................... 13 Section 4.01 The Advances ................................................................................................. 13 Section 4.02 Draw Requisitions .......................................................................................... 13 Section 4.03 Additional Funds from Grant Recipient ......................................................... 14 Section 4.04 Conditions Precedent to Any Advance .......................................................... 14 Section 4.05 Construction Inspections ................................................................................ 16 Article V - MISCELLANEOUS .................................................................................................. 17 Section 5.01 Insurance ........................................................................................................ 17 Section 5.02 Condemnation ................................................................................................ 17 Section 5.03. Use, Maintenance, Repair and Alterations ..................................................... 18 Section 5.04 Records Keeping and Reporting .................................................................... 18 Section 5.05 Inspection of Facility After Completion ........................................................ 19 Section 5.06 Data Practices ................................................................................................. 19 Section 5.07 Non-Discrimination ........................................................................................ 19 Section 5.08 Worker’s Compensation ................................................................................. 19 Section 5.09 Antitrust Claims ............................................................................................. 19 Section 5.10 Review of Plans and Cost Estimates .............................................................. 19 Section 5.11 Prevailing Wages............................................................................................ 21 Section 5.12 Liability .......................................................................................................... 21 Section 5.13 Indemnification by the Grant Recipient ......................................................... 21 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 2 Section 5.14 Relationship of the Parties.............................................................................. 22 Section 5.15 Notices ............................................................................................................ 22 Section 5.16 Binding Effect and Assignment or Modification ........................................... 23 Section 5.17 Waiver ............................................................................................................ 23 Section 5.18 Entire Agreement ........................................................................................... 23 Section 5.19 Choice of Law and Venue .............................................................................. 23 Section 5.20 Severability..................................................................................................... 24 Section 5.21 Time of Essence ............................................................................................. 24 Section 5.22 Counterparts ................................................................................................... 24 Section 5.23 Matching Funds .............................................................................................. 24 Section 5.24 Source and Use of Funds ................................................................................ 24 Section 5.25 Project Completion Schedule ......................................................................... 25 Section 5.26 Third-Party Beneficiary.................................................................................. 25 Section 5.27 Applicability to Real Property and Facility.................................................... 25 Section 5.28 E-Verification ................................................................................................. 25 Section 5.29 Additional Requirements................................................................................ 26 Attachment I - DECLARATION ................................................................................................. 28 Attachment II - LEGAL DESCRIPTION ...................................................................................... 2 Attachment III - SOURCE AND USE OF FUNDS FOR THE PROJECT ................................... 3 Attachment IV - PROJECT COMPLETION SCHEDULE ........................................................... 4 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 3 General Fund Grant Agreement - Construction Grant for the Crystal Aquatic Center Project THIS AGREEMENT shall be effective as of June 2, 2023, and is between The City of Crystal, a Minnesota Home Rule Charter City (the “Grant Recipient”), and the Minnesota Department of Employment and Economic Development (the “State Entity”). RECITALS A. Under the provisions contained in Minnesota Session Laws 2023, Chapter 73, Article 1, Section 14, Subdivision 14, the State of Minnesota has allocated $2,350,000, which is to be given to the Grant Recipient as a grant to assist it in the construction of capital improvements for and to furnishing and equipping the renovation of the city’s aquatic center in Grogan Park; and B. The monies allocated to fund the grant to the Grant Recipient are appropriated money from the State of Minnesota’s general fund; and C. The Grant Recipient and the State Entity desire to set forth herein the provisions relating to the granting of such monies and the disbursement thereof to the Grant Recipient. IN CONSIDERATION of the grant described and other provisions in this Agreement, the parties to this Agreement agree as follows. Article I - Definitions Section 1.01 Defined Terms. As used in this Agreement, the following terms shall have the meanings set out respectively after each such term (the meanings to be equally applicable to both the singular and plural forms of the terms defined), unless the context specifically indicates otherwise: “Advance(s)” – means an advance made or to be made by the State Entity to the Grant Recipient and disbursed in accordance with the provisions contained in Article IV hereof. “Agreement” - means this General Funds Grant Agreement Construction Grant for the Crystal Aquatic Center Project. “Architect”, if any – means Richard Schafer, President and Design Manager, USA Aquatics, which will administer the Construction Contract Documents on behalf of the Grant Recipient. “Commissioner of Management and Budget” - means the State of Minnesota acting through its Commissioner of Management and Budget, and any designated representatives thereof. 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 4 “Completion Date” – means December 31, 2025 the date of projected completion of the Project as specified in the Construction Contract Documents. “Contractor” - means any person engaged to work on or to furnish materials and supplies for the Project including, if applicable, a general contractor. “Construction Contract Documents” - means the document or documents, in form and substance acceptable to the State Entity, including but not limited to any construction plans and specifications and any exhibits, amendments, change orders or supplements thereto, which collectively form the contract between the Grant Recipient and the Contractor or Contractors concerning the Project and which provide for the completion of the Project on or before the Completion Date for either a fixed price or a guaranteed maximum price. “Declaration” - means a declaration, or declarations, in the form as Attachment I and all amendments thereto, indicating that the Grant Recipient’s interest in the Real Property and, if applicable, the Facility is subject to the provisions of this Agreement. “Draw Requisition” - means a draw requisition that the Grant Recipient, or its designee, will submit to the State Entity when an Advance is requested, and which is referred to in Section 4.02. “Event of Default” - means those events delineated in Section 2.05. “Facility”, if applicable, - means Crystal Aquatic Center, which is located, or will be constructed and located, on the Real Property. “Fair Market Value” – means either (i) the price that would be paid by a willing and qualified buyer to a willing and qualified seller as determined by an appraisal which assumes that all mortgage liens or encumbrances on the property being sold, which negatively affect the value of such property, will be released, or (ii) the price bid by a purchaser under a public bid procedure after reasonable public notice, with the proviso that all mortgage liens or encumbrances on the property being sold, which negatively affect the value of such property, will be released at the time of acquisition by the purchaser. “Grant” - means a grant of monies from the State Entity to the Grant Recipient in an amount of $2,350,000. “Grant Recipient” - means the City of Crystal, a Minnesota Home Rule Charter City. “Inspecting Engineer”, if any - means the State Entity’s construction inspector, or its designated consulting engineer. “Project” - means the acquisition of an interest in the Real Property and, if applicable, the Facility, along with the performance of those activities indicated in Section 2.03. “Real Property” - means the real property located in the County of Hennepin, State of Minnesota, legally described in Attachment II. 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 5 “State Entity” - means the Minnesota Department of Employment and Economic Development. “Use Contract” - means a lease, management contract or other similar contract between Grant Recipient and any other entity, and which involves or relates to the Real Property and, if applicable, the Facility. “Usee” - means any entity with which the Grant Recipient contracts under a Use Contract. “Useful Life of the Real Property and, if applicable, the Facility” – means the term set forth in Section 2.04.T. of this Agreement. Article II - GRANT Section 2.01 Grant of Monies. The State Entity shall issue the Grant to the Grant Recipient and disburse the proceeds in accordance with the provisions of this Agreement. The Grant is not intended to be a loan. Section 2.02 Use of Grant Proceeds. The Grant Recipient shall use the Grant solely to reimburse itself for expenditures it has already made, or will make, in the performance of the following activities: (Check all appropriate boxes.) Acquisition of fee simple title to the Real Property; Acquisition of a leasehold interest in the Real Property; Acquisition of an easement on the Real Property; Improvement of the Real Property; Acquisition of the Facility; Improvement of the Facility; Renovation or rehabilitation of the Facility; Construction of the Facility; or «13» . Section 2.03 Operation of the Real Property and Facility. The Grant Recipient shall operate the Real Property and, if applicable, the Facility, or cause it to be operated, as Crystal Aquatic Center, or for such other use as the Minnesota legislature may from time to time designate, and may enter into Use Contracts with Usees to so operate the Real Property and, if applicable, the Facility; provided that such Use Contracts must fully comply with all of the provisions contained in Section 3.01. The Grant Recipient shall also annually determine that the Real Property and, if applicable, the Facility are being so 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 6 used, and shall annually supply a statement, sworn to before a notary public, to such effect to the State Entity. Section 2.04 Grant Recipient Representations and Warranties. The Grant Recipient further covenants with, and represents and warrants to the State Entity as follows: A. It has legal authority to enter into, execute, and deliver this Agreement, the Declaration, and all documents referred to herein, and it has taken all actions necessary to its execution and delivery of such documents. B. This Agreement, the Declaration, and all other documents referred to herein are the legal, valid and binding obligations of the Grant Recipient enforceable against the Grant Recipient in accordance with their respective terms. C. It will comply with all of the terms, conditions, provisions, covenants, requirements, and warranties in this Agreement, the Declaration, and all other documents referred to herein. D. It has made no material false statement or misstatement of fact in connection with its receipt of the Grant, and all of the information it previously submitted to the State Entity or which it will submit to the State Entity in the future relating to the Grant or the disbursement of any of the Grant is and will be true and correct. E. It is not in violation of any provisions of its charter or of the laws of the State of Minnesota, and there are no actions, suits, or proceedings pending, or to its knowledge threatened, before any judicial body or governmental authority against or affecting it relating to the Real Property and, if applicable, the Facility, and it is not in default with respect to any order, writ, injunction, decree, or demand of any court or any governmental authority which would impair its ability to enter into this Agreement, the Declaration, or any document referred to herein, or to perform any of the acts required of it in such documents. F. Neither the execution and delivery of this Agreement, the Declaration, or any document referred to herein, nor compliance with any of the terms, conditions, requirements, or provisions contained in any of such documents is prevented by, is a breach of, or will result in a breach of, any term, condition, or provision of any agreement or document to which it is now a party or by which it is bound. G. The contemplated use of the Real Property and, if applicable, the Facility will not violate any applicable zoning or use statute, ordinance, building code, rule or regulation, or any covenant or agreement of record relating thereto. H. The Project was, or will be, completed in full compliance with all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions having jurisdiction over the Project. I. All applicable licenses, permits and bonds required for the performance and completion of the Project have been, or will be, obtained. 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 7 J. All applicable licenses, permits and bonds required for the operation of the Real Property and, if applicable, the Facility in the manner specified in Section 2.03 have been, or will be, obtained. K. It will operate, maintain, and manage the Real Property and, if applicable, the Facility in compliance with all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions having jurisdiction over the Real Property and, if applicable, the Facility. L. It has, or will acquire, the following interest in the Real Property and, if applicable, the Facility, and, in addition, will possess all easements necessary for the operation, maintenance and management of the Real Property and, if applicable, the Facility in the manner specified in Section 2.03: (Check the appropriate box for the Real Property and, if applicable, for the Facility.) Ownership Interest in the Real Property: Fee simple ownership of the Real Property. A Real Property/Facility Lease for the Real Property, in form and substance acceptable to the State Entity, for a term of at least 125% of the Useful Life of the Real Property and, if applicable, Facility, which cannot be prematurely cancelled or terminated without the prior written consent of the State Entity. (If the term of the Real Property/Facility Lease is for a term authorized by a Minnesota statute, rule or session law, then insert the citation: ________________.) An easement for the Real Property, in form and substance acceptable to the State Entity, for a term of at least 125% of the Useful Life of the Real Property and, if applicable, Facility, which cannot be prematurely cancelled or terminated without the prior written consent of the State Entity. (If the term of the easement is for a term authorized by a Minnesota statute, rule or session law, then insert the citation: ________________.) Ownership Interest in, if applicable, the Facility: Fee simple ownership of the Real Property. A Real Property/Facility Lease for the Real Property, in form and substance acceptable to the State Entity, for a term of at least 125% of the Useful Life of the Real Property and, if applicable, Facility, which cannot be prematurely cancelled or terminated without the prior written consent of the State Entity. (If the term of the Real Property/Facility Lease is for a term authorized by a Minnesota statute, rule or session law, then insert the citation: ________________.) Not applicable because there is no Facility. 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 8 and such interests are or will be subject only to those easements, covenants, conditions and restrictions that will not materially interfere with the completion of the Project and the intended operation and use of the Real Property and, if applicable, the Facility, or those easements, covenants, conditions and restrictions which are specifically consented to, in writing, by the State Entity. M. It will fully enforce the terms and conditions contained in any Use Contract. N. It has complied with the matching funds requirement, if any, contained in Section 5.23. O. It will supply, or cause to be supplied, whatever funds are needed above and beyond the amount of the Grant to complete and fully pay for the Project. P. The Project will be completed substantially in accordance with the Construction Contract Documents by the Completion Date, and will be situated entirely on the Real Property. Q. It will require the Contractor or Contractors to comply with all rules, regulations, ordinances, and laws bearing on its conduct of work on the Project. R. It will not allow any lien or encumbrance that is prior and superior to the Declaration to be created on or imposed upon the Real Property, whether such lien or encumbrance is voluntary or involuntary and including but not limited to a mechanic’s lien or a mortgage lien, without the prior written consent of the State Entity. S. It will furnish to the State Entity as soon as possible and in any event within 7 calendar days after the Grant Recipient has obtained knowledge of the occurrence of each Event of Default, or each event which with the giving of notice or lapse of time or both would constitute an Event of Default, a statement setting forth details of each Event of Default, or event which with the giving of notice or upon the lapse of time or both would constitute an Event of Default, and the action which the Grant Recipient proposes to take with respect thereto. T. The Useful Life of the Real Property and, if applicable, Facility is 30 years . U. It shall furnish such satisfactory evidence regarding the representations and warranties described herein as may be required and requested in writing by either the State Entity or the Commissioner of Management and Budget. Section 2.05 Event(s) of Default. The following events shall, unless waived in writing by the State Entity, constitute an Event of Default under this Agreement upon the State Entity giving the Grant Recipient 30 days written notice of such event, and the Grant Recipient’s failure to cure such event during such 30 day time period for those Events of Default that can be cured within 30 days or within whatever time period is needed to cure those Events of Default that cannot be cured within 30 days as long as the Grant Recipient is using its best efforts to cure and is making reasonable progress in curing such Events of Default, however, in no event shall the time period to cure any Event of Default exceed 6 months. Notwithstanding the foregoing, any of the following events that cannot be cured shall, unless waived in writing by the State Entity, constitute an Event of Default under this Agreement immediately upon the State Entity giving the Grant Recipient written notice of such event. 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 9 A. If any representation, covenant, or warranty made by the Grant Recipient herein, in any Draw Requisition, or in any other document furnished pursuant to this Agreement, or in order to induce the State Entity to make any Advance, shall prove to have been untrue or incorrect in any material respect or materially misleading as of the time such representation, covenant, or warranty was made. B. If the Grant Recipient fails to fully comply with any provision, term, condition, covenant, or warranty contained in this Agreement, the Declaration, or any other document referred to herein. Section 2.06 Remedies. Upon the occurrence of an Event of Default and at any time thereafter until such Event of Default is cured to the satisfaction of the State Entity, the State Entity or the Commissioner of Management and Budget may enforce any or all of the following remedies. A. The State Entity may refrain from disbursing the Grant; provided, however, the State Entity may make Advances after the occurrence of an Event of Default without thereby waiving its rights and remedies hereunder. B. The Commissioner of Management and Budget, as a third party beneficiary of this Agreement, may demand that the portion of the Grant already disbursed to the Grant Recipient be returned to it, and upon such demand the Grant Recipient shall return such portion to the Commissioner of Management and Budget. C. Either the State Entity or the Commissioner of Management and Budget, as a third party beneficiary of this Agreement, may enforce any additional remedies they may have in law or equity. The rights and remedies herein specified are cumulative and not exclusive of any rights or remedies that the State Entity or the Commissioner of Management and Budget would otherwise possess. If the Grant Recipient does not repay any portion of the amount specified in Section 2.06.B within 30 days of demand by either the State Entity or the Commissioner of Management and Budget, then such amount may, unless precluded by law, be taken from or off-set against any aids or other monies that the Grant Recipient is entitled to receive from the State of Minnesota. Section 2.07 Notification of Event of Default. The Grant Recipient shall furnish to both the State Entity and the Commissioner of Management and Budget, as soon as possible and in any event within 7 calendar days after it has obtained knowledge of the occurrence of each Event of Default or each event which with the giving of notice or lapse of time or both would constitute an Event of Default, a statement setting forth details of each Event of Default or event which with the giving of notice or upon the lapse of time or both would constitute an Event of Default and the action which the Grant Recipient proposes to take with respect thereto. Section 2.08 Term of Grant Agreement. This Agreement shall, unless earlier terminated in accordance with any of the provisions contained herein, remain in full force and effect for the time period starting on the effective date hereof and ending on the date that corresponds to the date established by adding a time period equal to 125% of Useful Life of the Real Property and, if applicable, Facility to the date on which the Real Property and, if applicable, Facility is first used for the purpose set forth in Section 2.03 after such effective date. If there are no uncured Events of Default as of such date this Agreement shall terminate and no longer be of any force or effect, and the State Entity shall execute whatever 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 10 documents are needed to release the Real Property and, if applicable, Facility from the effect of this Agreement and the Declaration. Section 2.09 Modification and/or Early Termination of Grant. If the Project is not started on or before December 30, 2025, or such later date to which the Grant Recipient and the State Entity may agree in writing, then, the State Entity’s obligation to fund the Grant shall terminate, and, in such event, (i) if none of the Grant has been disbursed by such date then the State Entity’s obligation to fund any portion of the Grant shall terminate and this Agreement shall also terminate and no longer be of any force or effect, and (ii) if some but not all of the Grant has been disbursed by such date then the State shall have no further obligation to provide any additional funding for the Grant and this Agreement shall remain in full force and effect but shall be modified and amended to reflect the amount of the Grant that was actually disbursed as of such date. In addition, if all of the Grant has not been disbursed on or before the date that is 5 years from the effective date of this Agreement, then the State Entity’s obligation to continue to fund the Grant shall terminate, and, in such event, (y) if none of the Grant has been disbursed by such date then the State Entity’s obligation to fund any portion of the Grant shall terminate and this Agreement shall also terminate and no longer be of any force or effect, and (z) if some but not all of the Grant has been disbursed by such date then the State Entity shall have no further obligation to provide any additional funding under the Grant and this Agreement shall remain if full force and effect but shall be modified and amended to reflect the amount of the Grant that was actually disbursed as of such date. This Agreement shall also terminate and no longer be of any force or effect upon (a) the termination of the Grant Recipient’s leasehold or easement interest in the Real Property in accordance with the terms of such lease or easement, or (b) the sale of the Grant Recipient’s interest in the Real Property and, if applicable, the Facility in accordance with the provisions contained in Section 3.02 and transmittal of all or a portion of the proceeds of such sale to the Commissioner of Management and Budget in compliance with the provisions contained in Section 3.03. Upon such termination the State Entity shall execute and deliver to the Grant Recipient such documents as are required to release the Real Property and, if applicable, the Facility, from the effect of the Declaration. In the event that the legislation that authorized the Grant is amended to increase or reduce the amount of the Grant or in any other way, then this Agreement shall be deemed to have been automatically modified in accordance with such amendment and the amount of the Grant shall also be automatically modified in accordance with such amendment. Section 2.10 Effect of Event of Default. If an Event of Default occurs and the Grant Recipient is required to and does return the amount specified in Section 2.06.B to the Commissioner of Management and Budget, then the following shall occur. A. This Agreement shall survive and remain in full force and effect. B. The amount returned by the Grant Recipient shall be credited against any amount that shall be due to the Commissioner of Management and Budget under Section 3.03 and against any amount that becomes due and payable because of any other Event of Default. 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 11 Section 2.11 Excess Funds. If the full amount of the Grant and any matching funds referred to in Section 5.23 are not needed to complete the Project, then, unless language in the legislation that authorized the Grant indicates otherwise, the Grant shall be reduced by the amount not needed. Article III - USE AND SALE Section 3.01 Use Contracts. Each and every Use Contract that the Grant Recipient enters into must comply with the following requirements: A. The purpose for which the Use Contract was entered into must be a governmental purpose. B. It must contain a provision setting forth the statutory authority under which the Grant Recipient is entering into the Use Contract, and must comply with the substantive and procedural provisions of such statute. C. It must contain a provision stating that the Use Contract is being entered into in order to carry out the purpose for which the Grant was allocated, and must recite the purpose. D. It must be for a term, including any renewals that are solely at the option of the Grant Recipient, that is, if applicable, substantially less than the useful life of the structures and improvements that make up the Facility, but may allow for renewals beyond the original term upon a determination by the Grant Recipient that the use continues to carry out the specific purpose for which the Grant was allocated. A term that is equal to or shorter than 50% of the useful life of the structures and improvements that make up the Facility will meet the requirement that it be for a time period that is substantially shorter than the useful life of such structures and improvements. E. It must allow for termination by the Grant Recipient in the event of a default thereunder by the Usee, or in the event that the specific purpose for which the Grant was allocated is terminated or changed. F. It must require the Usee to pay all costs of operation and maintenance of the Real Property and, if applicable, the Facility, unless the Grant Recipient is authorized by law to pay such costs and agrees to pay such costs. G. If the amount of the Grant exceeds $200,000.00, then it must contain a provision requiring the Usee to list any vacant or new positions it may have with state workforce centers as required by Minn. Stat. § 116L.66, Subd. 1, as it may be amended, modified or replaced from time to time, for the term of the Use Contract. Section 3.02 Sale. The Grant Recipient shall not sell any part of its ownership interest in the Real Property or, if applicable, the Facility unless all of the following provisions have been complied with fully. A. The Grant Recipient determines, by official action, that it is no longer usable or needed as a City of Crystal Aquatic Center. B. The sale is made as authorized by law. 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 12 C. The sale is for Fair Market Value. D. Written notice of such proposed sale has been supplied to both the State Entity and the Commissioner of Management and Budget at least 30 days prior thereto. The acquisition of the Grant Recipient’s interest in the Real Property and, if applicable, the Facility at a foreclosure sale, by acceptance of a deed-in-lieu of foreclosure, or enforcement of a security interest in personal property used in the operation of thereof, by a lender that has provided monies for the acquisition of the Grant Recipient’s interest in or betterment of the Real Property and, if applicable, the Facility shall not be considered a sale for the purposes of this Agreement if after such acquisition the lender operates such portion of the Real Property and, if applicable, the Facility in a manner which is not inconsistent with the program specified in Section 2.03 and the lender uses its best efforts to sell such acquired interest to a third party for Fair Market Value. The lender’s ultimate sale or disposition of the acquired interest in the Real Property and, if applicable, the Facility shall be deemed to be a sale for the purposes of this Agreement, and the proceeds thereof shall be disbursed in accordance with the provisions contained in Section 3.03. Section 3.03 Proceeds of a Sale. Upon the sale of the Grant Recipient’s interest in the Real Property and, if applicable, the Facility the net proceeds thereof shall be disbursed in the following manner and order. A. The first distribution shall be to the Commissioner of Management and Budget in an amount equal to the amount of the Grant actually disbursed, and if the amount of such net proceeds shall be less than the amount of the Grant actually disbursed then all of such net proceeds shall be distributed to the Commissioner of Management and Budget. B. The remaining portion, after the distribution specified in Section 3.03.A, shall be distributed to pay in full any outstanding public or private debt incurred to acquire the Grant Recipient’s interest in or for the betterment of the Real Property and, if applicable, the Facility in the order of priority of such debt. C. Any remaining portion, after the distributions specified in Sections 3.03A and B, shall be divided and distributed in proportion to the shares contributed to the acquisition of the Grant Recipient’s interest in or for the betterment of the Real Property and, if applicable, the Facilities by public and private entities, including the State Entity but not including any private entity that has been paid in full, that supplied funds in either real monies or like-kind contributions for such acquisition and betterment, and the State Entity’s distribution shall be made to the Commissioner of Management and Budget. Such public and private entities may agree amongst themselves as to any redistribution of such distributed funds. The Grant Recipient shall not be required to pay or reimburse the State Entity for any funds above and beyond the full net proceeds of such sale, even if such net proceeds are less than the amount of the Grant actually disbursed. 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 13 Article IV - DISBURSEMENT OF GRANT PROCEEDS Section 4.01 The Advances. The State Entity agrees, on the terms and subject to the conditions set forth herein, to make Advances from the Grant to the Grant Recipient from time to time in an aggregate total amount equal to the amount of the Grant. Provided, however, in accordance with the provisions contained in Section 2.08, the State Entity’s obligation to make Advances shall terminate as of the date which occurs 5 years from the effective date of this Agreement even if all of the Grant has not been disbursed by such date. It is the intent of the parties hereto that the rate of disbursement of the Advances shall not exceed the rate of completion of the Project or the rate of disbursement of the matching funds required, if any, under Section 5.23. Therefore, the cumulative amount of all Advances disbursed by the State Entity at any point in time shall not exceed the portion of the Project that has been completed and the percentage of the matching funds required, if any, under Section 5.23 that have been disbursed as of such point in time. This requirement is expressed by way of the following two formulas: Formula #1 Cumulative Advances < (Program Grant) × (percentage of matching funds, if any, required under Section 5.23 that have been disbursed) Formula #2 Cumulative Advances < (Program Grant) × (percentage of Project completed) Section 4.02 Draw Requisitions. Whenever the Grant Recipient desires a disbursement of a portion of the Grant, which shall be no more often than once each calendar month, the Grant Recipient shall submit to the State Entity a Draw Requisition duly executed on behalf of the Grant Recipient or its designee. Each Draw Requisition shall be submitted on or between the 1st day and the 15th day of the month in which an Advance is requested, and shall be submitted at least 7 calendar days before the date the Advance is desired. Each Draw Requisition with respect to construction items shall be limited to amounts equal to: (i) the total value of the classes of the work by percentage of completion as approved by the Grant Recipient and the State Entity, plus (ii) the value of materials and equipment not incorporated in the Project but delivered and suitably stored on or off the Project site in a manner acceptable to the State Entity, less (iii) any applicable retainage, and less (iv) all prior Advances. Notwithstanding anything herein to the contrary, no Advances for materials stored on or off the Project site will be made by the State Entity unless the Grant Recipient shall advise the State Entity, in writing, of its intention to so store materials prior to their delivery and the State Entity has not objected thereto. At the time of submission of each Draw Requisition, other than the final Draw Requisition, the Grant Recipient shall submit to the State Entity such supporting evidence as may be requested by the State Entity to substantiate all payments which are to be made out of the relevant Draw Requisition or to substantiate all payments then made with respect to the Project. At the time of submission of the final Draw Requisition which shall not be submitted before substantial completion of the Project, including all landscape requirements and off-site utilities and streets needed for access to the Project and correction of material defects in workmanship or materials (other than the completion of punch list items) as provided in the Construction Contract Documents, the Grant 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 14 Recipient shall submit to the State Entity: (i) such supporting evidence as may be requested by the State Entity to substantiate all payments which are to be made out of the final Draw Requisition or to substantiate all payments then made with respect to the Project, and (ii) satisfactory evidence that all work requiring inspection by municipal or other governmental authorities having jurisdiction has been duly inspected and approved by such authorities, and that all requisite certificates of occupancy and other approvals have been issued. If on the date an Advance is desired the Grant Recipient has complied with all requirements of this Agreement and the State Entity approves the relevant Draw Requisition and receives a current construction report from the Inspecting Engineer recommending payment, then the State Entity shall disburse the amount of the requested Advance to the Grant Recipient. Section 4.03 Additional Funds from Grant Recipient. If the State Entity shall at any time in good faith determine that the sum of the undisbursed amount of the Grant plus the amount of all other funds committed to the completion of the Project is less than the amount required to pay all costs and expenses of any kind which reasonably may be anticipated in connection with the completion of the Project, then the State Entity may send written notice thereof to the Grant Recipient specifying the amount which must be supplied in order to provide sufficient funds to complete the Project. The Grant Recipient agrees that it will, within 10 calendar days of receipt of any such notice, supply or have some other entity supply the amount of funds specified in the State Entity’s notice. Section 4.04 Conditions Precedent to Any Advance. The obligation of the State Entity to make any Advance hereunder (including the initial Advance) shall be subject to the following conditions precedent: A. The State Entity shall have received a Draw Requisition for such Advance specifying the amount of funds being requested, which such amount when added to all prior requests for an Advance shall not exceed the maximum amount of the Grant set forth in Section 1.01. B. The State Entity shall have either received a duly executed Declaration that has been duly recorded in the appropriate governmental office, with all of the recording information displayed thereon, or evidence that such Declaration will promptly be recorded and delivered to the State Entity. C. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that (i) the Grant Recipient has legal authority to and has taken all actions necessary to enter into this Agreement and the Declaration, and (ii) this Agreement and the Declaration are binding on and enforceable against the Grant Recipient. D. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that the Grant Recipient has sufficient funds to fully and completely pay for the entire Project and all other expenses that may occur in conjunction therewith. E. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Grant Recipient is in compliance with the matching funds requirements, if any, contained in Section 5.23. 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 15 F. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, showing that the Grant Recipient currently possesses or will use the Grant to acquire the ownership interest delineated in Section 2.04.L. G. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Real Property and, if applicable, the Facility and the contemplated use thereof are permitted by and will comply with all applicable use or other restrictions and requirements imposed by applicable zoning ordinances or regulations, and have been duly approved by the applicable municipal or governmental authorities having jurisdiction. H. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that all applicable and required building permits, other permits, bonds and licenses necessary for the completion of the Project have been paid for, issued, and obtained, other than those permits, bonds and licenses which may not lawfully be obtained until a future date or those permits, bonds and licenses which in the ordinary course of business would normally not be obtained until a later date. I. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that all applicable and required permits, bonds and licenses necessary for the operation of the Real Property and, if applicable, the Facility in the manner specified in Section 2.03 have been paid for, issued, and obtained, other than those permits, bonds and licenses which may not lawfully be obtained until a future date or those permits, bonds and licenses which in the ordinary course of business would normally not be obtained until a later date. J. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Project will be completed in a manner that will allow the Real Property and, if applicable, the Facility to be operated in the manner specified in Section 2.03. K. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that the Grant Recipient has the ability and a plan to fund the program which will be operated on the Real Property and, if applicable, in the Facility. L. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Construction Contract Documents are in place and are fully and completely enforceable. M. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Contractor will complete the Project substantially in conformance with the Construction Contract Documents and pay all amounts lawfully owing to all laborers and materialmen who worked on the Project or supplied materials therefor, other than amounts being contested in good faith. Such evidence may be in the form of payment and performance bonds in amounts equal to or greater than the amount of the fixed price or guaranteed maximum price contained in the Construction Contract Documents which name the State Entity and the Grant Recipient dual obligees thereunder, or such other evidence as may be acceptable to the Grant Recipient and the State Entity. 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 16 N. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that the policies of insurance required under Section 5.01 are in full force and effect. O. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, of compliance with the provisions and requirements specified in Section 5.10 and all additional applicable provisions and requirements contained in Minn. Stat. § 16B.335 that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time. Such evidence shall include, but not be limited to, evidence that: (i) the predesign package referred to in Section 5.10.B has been reviewed by and received a favorable recommendation from the Commissioner of Administration for the State of Minnesota, (ii) the program plan and cost estimates referred to in Section 5.10.C have received a recommendation by the Chairs of the Minnesota State Senate Finance Committee and Minnesota House of Representatives Ways and Means Committee, and (iii) the Chair and Ranking Minority Member of the Minnesota House of Representatives Capital Investment Committee and the Chair and Ranking Minority Member of the Minnesota Senate Capital Investment Committee have been notified pursuant to Section 5.10.G. P. No determination shall have been made by the State Entity that the amount of funds committed to the completion of the Project is less than the amount required to pay all costs and expenses of any kind which reasonably may be anticipated in connection with the completion of the Project, or if such a determination has been made and notice thereof sent to the Grant Recipient then the Grant Recipient has supplied or has caused some other entity to supply the necessary funds in accordance with Section 4.03, or to provide evidence acceptable to the State Entity that sufficient funds are available. Q. No Event of Default under this Agreement or event which would constitute an Event of Default but for the requirement that notice be given or that a period of grace or time elapse shall have occurred and be continuing. R. The Grant Recipient has supplied to the State Entity all other items that the State Entity may reasonably require. Section 4.05 Construction Inspections. The Grant Recipient and the Architect, if any, shall be responsible for making their own inspections and observations of the Project, and shall determine to their own satisfaction that the work done or materials supplied by the Contractors to whom payment is to be made out of each Advance has been properly done or supplied in accordance with the applicable contracts with such Contractors. If any work done or materials supplied by a Contractor are not satisfactory to the Grant Recipient and the Architect, if any, or if a Contractor is not in material compliance with the Construction Contract Documents in any respect, then the Grant Recipient shall immediately notify the State Entity, in writing. The State Entity and the Inspecting Engineer may conduct such inspections of the Project as either may deem necessary for the protection of the State Entity’s interest, and that any inspections which may be made of the Project by the State Entity or the Inspecting Engineer are made and all certificates issued by the Inspecting Engineer will be issued solely for the benefit and protection of the State Entity, and the Grant Recipient will not rely thereon. 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 17 Article V - MISCELLANEOUS Section 5.01 Insurance. The Grant Recipient shall maintain or cause to be maintained builders risk insurance and fire and extended coverage insurance on the Facility, if such exists, in an amount equal to the full insurable value thereof, and shall name the State Entity as loss payee thereunder. If damages which are covered by such required insurance occurs to the Facility, if such exists, then the Grant Recipient shall, at its sole option and discretion, either: (i) use or cause the insurance proceeds to be used to fully or partially repair such damage and to provide or cause to be provided whatever additional funds that may be needed to fully or partially repair such damage, or (ii) sell its interest in the Real Property and the damaged Facility, if such exists, in accordance with the provisions contained in Section 3.02. If the Grant Recipient elects to only partially repair such damage, then the portion of the insurance proceeds which are not used for such repair shall be applied in accordance with the provisions contained in Section 3.03 as if the Grant Recipient’s interest in the Real Property and Facility, if such exists, had been sold, and such amounts shall be credited against the amounts due and owing under Section 3.03 upon the ultimate sale of the Grant Recipient’s interest in the Real Property and Facility, if such exists. If the Grant Recipient elects to sell its interest in the Real Property and the damaged Facility, if such exists, then such sale must occur within a reasonable time period from the date the damage occurred and the cumulative sum of the insurance proceeds plus the proceeds of such sale must be applied in accordance with the provisions contained in Section 3.03, with the insurance proceeds being so applied within a reasonable time period from the date they are received by the Grant Recipient. As loss payee under the insurance required herein the State Entity agrees to and will assign or pay over to the Grant Recipient all insurance proceeds it receives so that the Grant Recipient can comply with the requirements that this Section 5.01 imposes upon the Grant Recipient as to the use of such insurance proceeds. If the Grant Recipient elects to maintain general comprehensive liability insurance regarding the Real Property and Facility, if such exists, then the Grant Recipient shall have the State Entity named as an additional named insured therein. At the written request of either the State Entity or the Commissioner of Management and Budget, the Grant Recipient shall promptly furnish thereto all written notices and all paid premium receipts received by the Grant Recipient regarding the required insurance, or certificates of insurance evidencing the existence of such required insurance. Section 5.02 Condemnation. If all or any portion of the Real Property and, if applicable, the Facility is condemned to an extent that the Grant Recipient can no longer comply with the provisions contained in Section 2.03, then the Grant Recipient shall, at its sole option and discretion, either: (i) use or cause the condemnation proceeds to be used to acquire an interest in additional real property needed for the Grant Recipient to continue to comply with the provisions contained in Section 2.03 and, if applicable, to fully or partially restore the Facility and to provide or cause to be provided whatever additional funds that may be needed for such purposes, or (ii) sell the remaining portion of its interest in the Real Property and, if applicable, the Facility in accordance with the provisions contained in Section 3.02. Any condemnation proceeds which are not used to acquire an interest in additional real property or to restore, if applicable, the Facility shall be applied in accordance with the provisions contained in Section 3.03 as if the Grant Recipient’s interest in the Real Property and, if applicable, the Facility had been sold, and such amounts shall be credited against the amounts due and owing under Section 3.03 upon the 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 18 ultimate sale of the Grant Recipient’s interest in the Real Property and, if applicable, the Facility. If the Grant Recipient elects to sell its interest in the portion of the Real Property and, if applicable, the Facility that remains after the condemnation, then such sale must occur within a reasonable time period from the date the condemnation occurred and the cumulative sum of the condemnation proceeds plus the proceeds of such sale must be applied in accordance with the provisions contained in Section 3.03, with the condemnation proceeds being so applied within a reasonable time period from the date they are received by the Grant Recipient. As recipient of any of condemnation awards or proceeds referred to herein, the State Entity agrees to and will disclaim, assign or pay over to the Grant Recipient all of such condemnation awards or proceeds it receives so that the Grant Recipient can comply with the requirements which this Section 5.02 imposes upon the Grant Recipient as to the use of such condemnation awards or proceeds. Section 5.03. Use, Maintenance, Repair and Alterations. The Grant Recipient shall not, without the written consent of the State Entity, permit or suffer the use of any of the Real Property and, if applicable, the Facility, for any purpose other than the use for which the same is intended as of the effective date of this Agreement. In addition, the Grant Recipient: (i) shall keep the Real Property and, if applicable, the Facility, in good condition and repair, subject to reasonable and ordinary wear and tear, (ii) shall not, written consent of the State Entity, remove, demolish or substantially alter (except such alterations as may be required by laws, ordinances or regulations) any of the Facility, if applicable, (iii) shall not do any act or thing which would unduly impair or depreciate the value of the Real Property and, if applicable, the Facility, (iv) shall not abandon the Real Property and, if applicable, the Facility, (v) shall complete promptly and in good and workmanlike manner any building or other improvement which may be constructed on the Real Property and promptly restore in like manner any portion of the Facility, if applicable, which may be damaged or destroyed thereon and pay when due all claims for labor performed and materials furnished therefor, (vi) shall comply with all laws, ordinances, regulations, requirements, covenants, conditions and restrictions now or hereafter affecting the Real Property and, if applicable, the Facility, or any part thereof, or requiring any alterations or improvements thereto, (vii) shall not commit or permit any waste or deterioration of the Real Property and, if applicable, the Facility, (viii) shall keep and maintain abutting grounds, sidewalks, roads, parking and landscape areas in good and neat order and repair, (ix) shall comply with the provisions of any lease if the Grant Recipient’s interest in the Real Property and, if applicable, the Facility, is a leasehold interest, (x) shall comply with the provisions of any condominium documents if the Real Property and, if applicable, the Facility, is part of a condominium regime, (xi) shall not remove any fixtures or personal property from the Real Property and, if applicable, the Facility, that was paid for with the proceeds of the Grant unless the same are immediately replaced with like property of at least equal value and utility, and (xii) shall not commit, suffer or permit any act to be done in or upon the Real Property and, if applicable, the Facility, in violation of any law, ordinance or regulation. Section 5.04 Records Keeping and Reporting. The Grant Recipient shall maintain or cause to be maintained books, records, documents and other evidence pertaining to the costs or expenses associated with the completion of the Project and operation of the Real Property and, if applicable, the Facility, and compliance with the requirements contained in this Agreement, and upon request shall allow or cause the entity which is maintaining such items to allow the State Entity, auditors for the State Entity, the Legislative Auditor for the State of Minnesota, or the State Auditor for the State of Minnesota, to inspect, audit, copy, or abstract, all of its books, records, papers, or other documents relevant to the Grant. The Grant Recipient shall use or cause the entity which is maintaining such books and records to use generally 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 19 accepted accounting principles in the maintenance of such books and records, and shall retain or cause to be retained all of such books, records, documents and other evidence for a period of 6 years from the date that the Project is fully completed and placed into operation. Section 5.05 Inspection of Facility After Completion. Upon reasonable request by the State Entity the Grant Recipient shall allow, and will require any entity to whom it leases, subleases, or enters into a Use Contract for any portion of the Real Property and, if applicable, the Facility to allow, the State Entity to inspect the Real Property and, if applicable, the Facility. Section 5.06 Data Practices. The Grant Recipient agrees with respect to any data that it possesses regarding the Grant, the Project, or the Real Property and, if applicable, the Facility, to comply with all of the provisions and restrictions contained in the Minnesota Government Data Practices Act contained in Chapter 13 of the Minnesota Statutes that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time. Section 5.07 Non-Discrimination. The Grant Recipient agrees to not engage in discriminatory employment practices in the completion of the Project, or operation or management of the Real Property and, if applicable, the Facility, and it shall, with respect to such activities, fully comply with all of the provisions contained in Minn. Stat. Chapters 363A and 181 that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time. Section 5.08 Worker’s Compensation. The Grant Recipient agrees to comply with all of the provisions relating to worker’s compensation contained in Minn. Stat. §§ 176.181, Subd. 2 and 176.182 that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time, with respect to the completion of the Project, and the operation or management of the Real Property and, if applicable, the Facility. Section 5.09 Antitrust Claims. The Grant Recipient hereby assigns to the State Entity and the Commissioner of Management and Budget all claims it may have for over charges as to goods or services provided in its completion of the Project, and operation or management of the Real Property and, if applicable, the Facility that arise under the antitrust laws of the State of Minnesota or of the United States of America. Section 5.10 Review of Plans and Cost Estimates. The Grant Recipient agrees to comply with all applicable provisions and requirements contained in Minn. Stat. § 16B.335 that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time, for the Project, and in accordance therewith the Grant Recipient and the State Entity agree to comply with the following provisions and requirements if such provisions and requirements are applicable. A. The Grant Recipient shall provide all information that the State Entity may request in order for the State Entity to determine that the Project will comply with the provisions and requirements contained in Minn. Stat. § 16B.335, as it may be amended, modified or replaced from time to time. B. Prior to its proceeding with design activities for the Project the Grant Recipient shall prepare a predesign package and submit it to the Commissioner of Administration for the State of Minnesota for review and comment. The predesign package must be sufficient to define the purpose, scope, cost, and projected schedule for the Project, and must demonstrate that the Project has been 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 20 analyzed according to appropriate space and needs standards. Any substantial changes to such predesign package must be submitted to the Commissioner of Administration for the State of Minnesota for review and comment. C. If the Project includes the construction of a new building, substantial addition to an existing building, a substantial change to the interior configuration of an existing building, or the acquisition of an interest in land, then the Grant Recipient shall not prepare final plans and specifications until it has prepared a program plan and cost estimates for all elements necessary to complete the Project and presented them to the Chairs of the Minnesota State Senate Finance Committee and Minnesota House of Representatives Ways and Means Committee and the chairs have made their recommendations, and it has notified the Chair and Ranking Minority Member of the Minnesota House of Representatives Capital Investment Committee and the Chair and Ranking Minority Member of the Minnesota State Senate Capital Investment Committee. The program plan and cost estimates must note any significant changes in the work to be performed on the Project, or in its costs, which have arisen since the appropriation from the legislature for the Project was enacted or which differ from any previous predesign submittal. D. The Grant Recipient must notify the Chairs and Ranking Minority Members of the Minnesota State Senate Finance and Capital Investment Committees, and the Minnesota House of Representatives Capital Investment and Ways and Means Committees of any significant changes to the program plan and cost estimates referred to in Section 5.10.C. E. The program plan and cost estimates referred to in Section 5.10.C must ensure that the Project will comply with all applicable energy conservation standards contained in law, including Minn. Stat. §§ 216C.19 to 216C.20, as they may be amended, modified or replaced from time to time, and all rules adopted thereunder. F. If any of the Grant is to be used for the construction or remodeling of the Facility, then both the predesign package referred to in Section 5.10.B and the program plan and cost estimates referred to in Section 5.10.C must include provisions for cost-effective information technology investments that will enable the occupant of the Facility to reduce its need for office space, provide more of its services electronically, and decentralize its operations. G. If the Project does not involve the construction of a new building, substantial addition to an existing building, substantial change to the interior configuration of an existing building, or the acquisition of an interest in land, then prior to beginning work on the Project the Grant Recipient shall just notify the Chairs and Ranking Minority Members of the Minnesota State Senate Finance and Capital Investment Committees, and the Minnesota House of Representatives Capital Investment and Ways and Means Committees that the work to be performed is ready to begin. H. The Project must be: (i) completed in accordance with the program plan and cost estimates referred to in Section 5.10.C, (ii) completed in accordance with the time schedule contained in the program plan referred to in Section 5.10.C, and (iii) completed within the budgets contained in the cost estimates referred to in Section 5.10.C. Provided, however, the provisions and requirements contained in this Section 5.10 only apply to public lands or buildings or other public improvements of a capital nature, and shall not apply to the 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 21 demolition or decommissioning of state assets, hazardous material projects, utility infrastructure projects, environmental testing, parking lots, parking structures, park and ride facilities, bus rapid transit stations, light rail lines, passenger rail projects, exterior lighting, fencing, highway rest areas, truck stations, storage facilities not consisting primarily of offices or heated work areas, roads, bridges, trails, pathways, campgrounds, athletic fields, dams, floodwater retention systems, water access sites, harbors, sewer separation projects, water and wastewater facilities, port development projects for which the Commissioner of Transportation for the State of Minnesota has entered into an assistance agreement under Minn. Stat. § 457A.04, as it may be amended, modified or replaced from time to time, ice centers, local government projects with a construction cost of less than $1,500,000.00, or any other capital project with a construction cost of less than $750,000.00. Section 5.11 Prevailing Wages. The Grant Recipient agrees to comply with all of the applicable provisions contained in Chapter 177 of the Minnesota Statutes, and specifically those provisions contained in Minn. Stat. §§ 177.41 through 177.435, as they may be amended, modified or replaced from time to time with respect to the Project and the operation of the Real Property and, if applicable, Facility as intended by the Minnesota Legislature. By agreeing to this provision, the Grant Recipient is not acknowledging or agreeing that the cited provisions apply to the Project or to the operation of the Real Property and, if applicable, Facility. Section 5.12 Liability. The Grant Recipient and the State Entity agree that they will, subject to any indemnifications provided herein, be responsible for their own acts and the results thereof to the extent authorized by law, and they shall not be responsible for the acts of the other party and the results thereof. The liability of both the State Entity and the Commissioner of Management and Budget is governed by the provisions contained in Minn. Stat. § 3.736, as it may be amended, modified or replaced from time to time. If the Grant Recipient is a “municipality” as such term is used in Chapter 466 of the Minnesota Statutes that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time, then the liability of the Grant Recipient, including but not limited to the indemnification provided under Section 5.13, is governed by the provisions contained in such Chapter 466. Section 5.13 Indemnification by the Grant Recipient. The Grant Recipient shall bear all loss, expense (including attorneys’ fees), and damage in connection with the completion of the Project or operation of the Real Property and, if applicable, the Facility, and agrees to indemnify and hold harmless the State Entity, the Commissioner of Management and Budget, and the State of Minnesota, their agents, servants and employees from all claims, demands and judgments made or recovered against the State Entity, the Commissioner of Management and Budget, and the State of Minnesota, their agents, servants and employees, because of bodily injuries, including death at any time resulting therefrom, or because of damages to property of the State Entity, the State of Minnesota, or others (including loss of use) from any cause whatsoever, arising out of, incidental to, or in connection with the completion of the Project or operation of the Real Property and, if applicable, the Facility, whether or not due to any act of omission or commission, including negligence of the Grant Recipient or any Contractor or his or their employees, servants or agents, and whether or not due to any act of omission or commission (excluding, however, negligence or breach of statutory duty) of the State Entity, the Commissioner of Management and Budget, and the State of Minnesota, their employees, servants or agents. The Grant Recipient further agrees to indemnify, save, and hold the State Entity, the Commissioner of Management and Budget, and the State of Minnesota, their agents and employees, harmless from all 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 22 claims arising out of, resulting from, or in any manner attributable to any violation by the Grant Recipient, its officers, employees, or agents, or by any Usee, its officers, employees, or agents, of any provision of the Minnesota Government Data Practices Act, including legal fees and disbursements paid or incurred to enforce the provisions contained in Section 5.06. The Grant Recipient’s liability hereunder shall not be limited to the extent of insurance carried by or provided by the Grant Recipient, or subject to any exclusions from coverage in any insurance policy. Section 5.14 Relationship of the Parties. Nothing contained in this Agreement is intended or should be construed in any manner as creating or establishing the relationship of co-partners or a joint venture between the Grant Recipient, the State Entity, or the Commissioner of Management and Budget, nor shall the Grant Recipient be considered or deemed to be an agent, representative, or employee of either the State Entity, the Commissioner of Management and Budget, or the State of Minnesota in the performance of this Agreement, the completion of the Project, or operation of the Real Property and, if applicable, the Facility. The Grant Recipient represents that it has already or will secure or cause to be secured all personnel required for the performance of this Agreement and the completion of the Project and the operation and maintenance of the Real Property and, if applicable, the Facility. All personnel of the Grant Recipient or other persons while engaging in the performance of this Agreement, the completion of the Project, or the operation and maintenance of the Real Property and, if applicable, the Facility shall not have any contractual relationship with either the State Entity, the Commissioner of Management and Budget, or the State of Minnesota and shall not be considered employees of any of such entities. In addition, all claims that may arise on behalf of said personnel or other persons out of employment or alleged employment including, but not limited to, claims under the Workers’ Compensation Act of the State of Minnesota, claims of discrimination against the Grant Recipient, its officers, agents, contractors, or employees shall in no way be the responsibility of either the State Entity, the Commissioner of Management and Budget, or the State of Minnesota. Such personnel or other persons shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from either the State Entity, the Commissioner of Management and Budget, or the State of Minnesota including, but not limited to, tenure rights, medical and hospital care, sick and vacation leave, disability benefits, severance pay and retirement benefits. Section 5.15 Notices. In addition to any notice required under applicable law to be given in another manner, any notices required hereunder must be in writing, and shall be sufficient if personally served or sent by prepaid, registered, or certified mail (return receipt requested), to the business address of the party to whom it is directed. Such business address shall be that address specified below or such different address as may hereafter be specified, by either party by written notice to the other: To the Grant Recipient at: City of Crystal 4800 Douglas Drive North Crystal, MN 55429 Attention: John Elholm, or his successor 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 23 To the State Entity at: Minnesota Department of Employment and Economic Development 180 East Fifth Street – Suite 1200 St. Paul, MN 55101 Attention: Gerald Wenner, or his successor To the Commissioner of Management and Budget at: Minnesota Department of Management and Budget 400 Centennial Office Bldg. 658 Cedar St. St. Paul, MN 55155 Attention: Commissioner of Management and Budget Section 5.16 Binding Effect and Assignment or Modification. This Agreement and the Declaration shall be binding upon and inure to the benefit of the Grant Recipient and the State Entity, and their respective successors and assigns. Provided, however, that neither the Grant Recipient nor the State Entity may assign any of its rights or obligations under this Agreement or the Declaration without the prior written consent of the other party. No change or modification of the terms or provisions of this Agreement or the Declaration shall be binding on either the Grant Recipient or the State Entity unless such change or modification is in writing and signed by an authorized official of the party against which such change or modification is to be imposed. Section 5.17 Waiver. Neither the failure by the Grant Recipient, the State Entity, or the Commissioner of Management and Budget, as a third party beneficiary of this Agreement, in any one or more instances, to insist upon the complete and total observance or performance of any term or provision hereof, nor the failure of the Grant Recipient, the State Entity, or the Commissioner of Management and Budget, as a third party beneficiary of this Agreement, to exercise any right, privilege, or remedy conferred hereunder or afforded by law shall be construed as waiving any breach of such term, provision, or the right to exercise such right, privilege, or remedy thereafter. In addition, no delay on the part of either the Grant Recipient, the State Entity, or the Commissioner of Management and Budget, as a third party beneficiary of this Agreement, in exercising any right or remedy hereunder shall operate as a waiver thereof, nor shall any single or partial exercise of any right or remedy preclude other or further exercise thereof or the exercise of any other right or remedy. Section 5.18 Entire Agreement. This Agreement, the Declaration, and the documents, if any, referred to and incorporated herein by reference embody the entire agreement between the Grant Recipient and the State Entity, and there are no other agreements, either oral or written, between the Grant Recipient and the State Entity on the subject matter hereof. Section 5.19 Choice of Law and Venue. All matters relating to the validity, construction, performance, or enforcement of this Agreement or the Declaration shall be determined in accordance with the laws of the State of Minnesota. All legal actions initiated with respect to or arising from any provision contained in this Agreement shall be initiated, filed and venued in the State of Minnesota District Court located in the City of St. Paul, County of Ramsey, State of Minnesota. 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 24 Section 5.20 Severability. If any provision of this Agreement is finally judged by any court to be invalid, then the remaining provisions shall remain in full force and effect and they shall be interpreted, performed, and enforced as if the invalid provision did not appear herein. Section 5.21 Time of Essence. Time is of the essence with respect to all of the matters contained in this Agreement. Section 5.22 Counterparts. This Agreement may be executed in any number of counterparts, each of which when so executed and delivered shall be an original, but such counterparts shall together constitute one and the same instrument. Section 5.23 Matching Funds. The Grant Recipient must obtain and supply the following matching funds, if any, for the completion of the Project:$2,750,000 Any matching funds which are intended to meet the above requirements must either be in the form of (i) cash monies, (ii) legally binding commitments for money, or (iii) equivalent funds or contributions, including equity, which have been or will be used to complete or pay for the Project. The Grant Recipient shall supply to the Commissioner of Management and Budget whatever documentation the Commissioner of Management and Budget may request to substantiate the availability and source of any matching funds, and the source and terms relating to all matching funds must be consented to, in writing, by the Commissioner of Management and Budget. Section 5.24 Source and Use of Funds. The Grant Recipient represents to the State Entity and the Commissioner of Management and Budget that Attachment III is intended to be and is a source and use of funds statement showing the total cost of the Project and all of the funds that are available for the completion of the Project, and that the information contained in such Attachment III correctly and accurately delineates the following information. A. The total cost of the Project detailing all of the major elements that make up such total cost and how much of such total cost is attributed to each such major element. B. The source of all funds needed to complete the Project broken down among the following categories: (i) State funds including the Grant, identifying the source and amount of such funds. (ii) Matching funds, identifying the source and amount of such funds. (iii) Other funds supplied by the Grant Recipient, identifying the source and amount of such funds. (iv) Loans, identifying each such loan, the entity providing the loan, the amount of each such loan, the terms and conditions of each such loan, and all collateral pledged for repayment of each such loan. (v) Other funds, identifying the source and amount of such funds. C. Such other financial information that is needed to correctly reflect the total funds available for the completion of the Project, the source of such funds and the expected use of such funds. 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 25 If any of the funds included under the source of funds have conditions precedent to the release of such funds, then the Grant Recipient must provide to the State Entity and the Commissioner of Management and Budget a detailed description of such conditions and what is being done to satisfy such conditions. The Grant Recipient shall also supply whatever other information and documentation that the State Entity or the Commissioner of Management and Budget may request to support or explain any of the information contained in Attachment III. The value of the Grant Recipient’s ownership interest in the Real Property and, if applicable, Facility should only be shown in Attachment III if such ownership interest is being acquired and paid for with funds shown in such Attachment III, and for all other circumstances such value should be shown in the definition for Ownership Value in Section 1.01 and not included in such Attachment III. The funds shown in Attachment III and to be supplied for the Project may, subject to any limitations contained in the legislation that authorized the Grant, be provided by either the Grant Recipient or a Use under a Use Contract. Section 5.25 Project Completion Schedule. The Grant Recipient represents to the State Entity and the Commissioner of Management and Budget that Attachment IV correctly and accurately delineates the projected schedule for the completion of the Project. Section 5.26 Third-Party Beneficiary. The public program to be operated in conjunction with the Real Property and, if applicable, the Facility will benefit the State of Minnesota and the provisions and requirements contained herein are for the benefit of both the State Entity and the State of Minnesota. Therefore, the State of Minnesota, by and through its Commissioner of Management and Budget, is and shall be a third-party beneficiary of this Agreement. Section 5.27 Applicability to Real Property and Facility. This Agreement applies to the Grant Recipient’s interest in the Real Property and if a Facility exists to the Facility. The term “if applicable” appearing before the term “Facility” is meant to indicate that this Agreement will apply to a Facility if one exists, and if no Facility exists then this Agreement will only apply to the Grant Recipient’s interest in the Real Property. Section 5.28 E-Verification. The Grant Recipient agrees and acknowledges that it is aware of Minn. Stat. § 16C.075 regarding e-verification of employment of all newly hired employees to confirm that such employees are legally entitled to work in the United States, and that it will, if and when applicable, fully comply with such statute and impose a similar requirement in any Use Contract to which it is a party. 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 26 Section 5.29 Additional Requirements. The Grant Recipient and the State Entity agree to comply with the following additional requirements. Prevailing wage rates are required to be paid on an economic development project site if that project receives or will be receiving state financial assistance in the form of a grant where a single business receives $200,000 or more of the grant proceeds, a loan or the guarantee or purchase of a loan if a single business receives $500,000 or more of the loan proceeds, or certain tax incentives, per Minn. Stat. SS 116J.871. For economic development projects subject to the prevailing wage requirements in Minn. Stat. SS 116J.871, the Grantee must ensure that the Grantee and all contractors and subcontractors comply with applicable prevailing wage requirements including submitting all required certified payroll records, as described the attached “Prevailing Wage Certification – Minn. Stat. SS 116J.871”, to the following email address: wagedata.deed@state.mn.us. (THE REMAINING PORTION OF THIS PAGE WAS INTENTIONALLY LEFT BLANK) 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 27 IN TESTIMONY HEREOF, the Grant Recipient and the State Entity have executed this General Fund Grant Agreement – Construction Grant for the Crystal Aquatic Center Project on the day and date indicated immediately below their respective signatures. GRANT RECIPIENT: City of Crystal , a Minnesota Home Rule Charter City By: Adam R. Bell Its: City Manager And: Jim Adams Its: Mayor Dated: __________________, _2024__ STATE ENTITY: Minnesota Department of Employment and Economic Development, By: Kevin McKinnon Its: Deputy Commissioner Dated: __________________, _2024__ State of Minnesota Department of Employment and Economic Development – Encumbrance Verification By: Robin Culbertson Its: Grant Contract Specialist Dated: __________________, _2024__ 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 28 Attachment I - DECLARATION The undersigned has the following interest in the real property legally described in Exhibit A attached hereto and all facilities situated thereon (the “Restricted Property”): (Check the appropriate box.) a fee simple title a lease an easement, and as owner of such fee title, lease or easement, does hereby declare that such interest in the Restricted Property is subject to those provisions, requirements, restrictions and encumbrances contained in the “General Fund Grant Agreement Construction Grant for the Crystal Aquatic Center Project” dated , 2024, between the city of Crystal and the Minnesota Department of Employment and Economic Development. The Restricted Property shall remain subject to such provisions, requirements, restrictions, and encumbrances for 125% of the useful life of the Restricted Property or until the Restricted Property is sold pursuant to the terms of the Grant Agreement, at which time it shall be released therefrom by way of a written release in recordable form signed by the Commissioner of [Insert the name of the State Entity that provided the grant] , and such written release is recorded in the real estate records relating to the Restricted Property. (SIGNATURE BLOCK AND ACKNOWLDEGEMENT) 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 29 ______________________________ (Borrower name) By:____________________________ Title:____________________________ Dated: ____________________ STATE OF MINNESOTA ) ) ss. COUNTY OF ) This forgoing instrument was acknowledged before me this ___ day of ___________, 20__, by _________________________ the _________________ [insert name and title of first signatory], and __________________, the ________________________ [insert name ant title of second signatory], respectively, of the _____________________, a _______________________, [insert name and description of the entity receiving the funds]. Notary Public This Declaration was drafted by: [insert name and address] 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 1 Exhibit A to Declaration LEGAL DESCRIPTION OF RESTRICTED PROPERTY The North 314.44 feet of the East 261.30 feet of Lot 1, Block 1, CRYSTAL COMMUNITY CENTER ADDITION, Hennepin County, Minnesota 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 2 Attachment II - LEGAL DESCRIPTION The North 314.44 feet of the East 261.30 feet of Lot 1, Block 1, CRYSTAL COMMUNITY CENTER ADDITION, Hennepin County, Minnesota 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 3 Attachment III - SOURCE AND USE OF FUNDS FOR THE PROJECT Source of Funds Use of Funds Identify Source of Funds Amount Identify Items Amount State Funds Ownership Acquisition and Other Items Paid for with Grant Funds Grant $ 2,350,000_ Other State Funds Purchase of Ownership Interest $__________ ____________ $__________ ____________ $__________ Other Items of a Capital Nature: ____________ $__________ Subtotal $_2,350,000_ _Demolition _ $__ 500,000 _ _Construction $_1,850,000_ Matching Funds ____________ $__________ Crystal Fund 625 $_2,750,000_ Subtotal $_2,350,000_ ____________ $__________ Subtotal $_2,750,000_ Items Paid for with Non-Grant Funds Other Grant Recipient Funds Engineering__ $__229,504__ ____________ $__________ Demolition___ $__379,490__ ____________ $__________ Construction_ $ 2,141,006__ Subtotal Subtotal $ 2,750,000__ Loans ____________ $__________ ____________ $__________ Subtotal $__________ Other Funds ____________ $__________ ____________ $__________ Subtotal $__________ Prepaid Project Expenses ____________ $__________ ____________ $__________ Subtotal $__________ TOTAL FUNDS $_5,100,000__ TOTAL PROJECT COSTS $_5,100,000_ 5.2 Generic General Fund Grant Agreement Ver – 11/23/20 for Construction Grants 4 Attachment IV - PROJECT COMPLETION SCHEDULE Activity Finish mm/yy Site control (if necessary) All funding (non-DEED funds for project secured and in place 07/01/2023 Declaration Recorded or Waiver from MMB Secured 03/01/2023 All permits in place 03/01/2023 Project out for public bid 03/07/2024 Bid Accepted 04/02/2024 Project Started 05/01/2024 Project Complete 10/18/2024 Project inspected and operational 05/01/2025 5.2 Memorandum DATE: May 21, 2024 TO: City Council FROM: Jesse Struve, PE, Director of Public Works Pat Sele, Utility Superintendent SUBJECT: Authorize the replacement of an easement machine Background The 2024 Long Term Plan includes the replacement of #451 easement machine (purchased in 1993). Fleet CIP has $44,590 allocated for this purchase. This machine is used to clean sanitary sewer lines that run next to the creek and are not accessible for the vac / jetter truck. The existing machine is experiencing reduced power in the drive motors, leaking hydraulic fluid, and the trailer used to haul it is no longer in working condition. The proposed unit is not a self-propelled unit, will attach to existing equipment, and can be hauled utilizing existing trailers. The new machine will be purchased off the State Contract #191958 for the price of $31,077 from Flixible Pipe Tools and Equipment. This is under budget by $13,513 and the old until will be traded in with this transaction for $2,000. Attachments •Quote from Flexible Pipe Tools and Equipment Recommended Action •Motion to approve the resolution authorizing the purchase of the easement machine. 5.3 22606 186th Avenue Cold Spring, MN 56320 800-450-6969 Date: To:Pat Sele City of Crystal 5001 W Broadway Avenue Crystal, MN 55422 From:Shane Smetana One (1) 2024 SECA JAJ-600SK Skid mount easement attachment With the following options per MN State Equipment Contract #191958 1.0 19,782.00$ 3.2 7,486.00$ 3.5 1,010.00$ 3.7 3,050.00$ 6.5 999.00$ 3.1 Included 4.1 Included 4.2 Included 6.1 Included 6.2 Included 6.3 Included 6.4 Included 6.5 Included 8.0 750.00$ 33,077.00$ -2000 Exempt By:Shane Smetana Total:31,077.00$ FLEXIBLE Pipe Tools & Equipment Title City of Crystal, MN MN State Sales Tax Authorized Signature (4) Outrigger Water pressure gauge Pressure relief valve 10' leader hose Trade in allowance for current unit April 17, 2024 Subtotal Automatic level wind with hydraulic up/down action 1" x 500' Cobra sewer hose installed Footage counter mounted on hose reel Unit base price (1) paper copy manual Delivery and training Freight charge Dual hydraulic tool circuit Hydraulic pressure gauge Hour meter We are pleased to submit the following quotation. All prices are subject to immediate acceptance. Clerical errors are subject to correction. All agreements are contingent upon fires, accidents, labor difficulties and causes beyond our reasonable control. No statement, contract or order will be binding on the Company unless made or approved on behalf of the Company by one of its officers. 5.3 RESOLUTION NO. 2024 - _____ APPROVING THE PURCHASE OF AN EASEMENT MACHINE WHEREAS, the Crystal City Council is committed to providing and maintaining quality infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities in the City; and WHEREAS, the easement machine is used to clean sanitary sewer lines that run next to the creeks and are not accessible for our heavy machinery; and WHEREAS, the existing easement machine is due for replacement; and WHEREAS, funds are allocated in the Fleet Maintenance Fund for this replacement purchase. NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the purchase of an easement machine from Flexible Pipe Tools and Equipment for $31,077. BE IT FURTHRE RESOLVED that the existing easement machine will be traded in with the transaction. Adopted by the Crystal City Council this 21st day of May 2024. Jim Adams, Mayor ATTEST: Chrissy Serres, City Clerk 5.3 Memorandum DATE: May 21, 2023 TO: City Council FROM: Jesse Struve, PE, Director of Public Works Bill Bowman, Street Superintendent SUBJECT: Authorize the replacement of a 1-Ton truck #310 Background The 2024 Long Term Plan includes the replacement of pickup truck #310 (purchased in 2010). Fleet CIP has $85,000 allocated for this purchase. This pickup truck is used year-round, including plowing snow in the winter. The existing truck scored a 26 on the Vehicle Condition Index. Based on the Vehicle Condition Index, scores in the range of 23-27 are qualified replacement; anything above 28 should be immediately considered for replacement. The new truck will be purchased off the State Contract #188747 for the price of $44,959.04 from North Country GMC. Staff also obtained a quote from Crysteel Truck Equipment for the snow plow, box, and other items to build out the truck for $21,956. The total cost of the truck is $66,915.04 which is $28,084.96 under the estimated cost in the Long Term Plan. Staff has been trying to replace this vehicle for over a year, but due to supply issues, we have not been able to do so. The old unit #310 will be auctioned off in the fall of 2024. The revenue from this sale would help offset the cost of the vehicle. Attachments •Quote from North Country GMC •Quote from Crysteel Truck Equipment Recommended Action •Motion to approve the resolution authorizing the purchase of the replacement 1-ton truck. 5.4 QUOTATION NORTH COUNTRY GM 1502 E HOWARD ST CONTRACT # 188747 HIBBING, MN 55746 218-263-7578 BOB O'HARA EST DELIVERY TIME 218-263-7576 218-349-8955 90 - 120 ARO rwohara01@aol.com RCC4 BASE MODEL 2024 CHEV SILVERADO 3500 4x4 CK31003 43,895.00$ REG CAB CHASSIS CAB 60" CA GVW 14,000 LBS. 3,248.60 LT TRIM UPGRADE 3LT - ADDED OPTIONS 6.6L V8 L8T x STD 10 SPEED AUTO MYD x STD 3.73:1 AXLE RATIO GT4 x STD AIR CONDITIONING FRT x STD 8,703.20 Engine, Duramax 6.6L Turbo-Diesel V8 B20-Diesel compatible, (445 hp [332 kW] @ 2800 rpm, 910 lb-ft of torque [1220 Nm] @ 1600 rpm) LP5 - N/C Transmission, Allison 10-speed automatic MGM - N/C Transmission, Allison 10-speed automatic with integrated Power Take-Off (PTO) (Requires (L5P) Duramax 6.6L Turbo-Diesel V8 engine. Included and only available with (PTO) Power Take-Off.) MGU - 875.60 Power Take-Off (Requires (L5P) Duramax 6.6L Turbo-Diesel V8 engine and (K34) Cruise Control.PTO - 198.00 Cruise Control ZLQ X $198.00 STD LT235/80R-17E ALL TERRAIN QZT X STD STD BRAKE CONTROLLER JL1 X STD 5.4 264.00 Snow Plow Prep Package includes (KW5) 220-amp alternator, includes increased front GAWR on Heavy Duty models, (NZZ) skid plates (transfer case and oil pan), pass through dash grommet hole and roof emergency light provisions. (Requires 4WD model. Upgradeable to (KHF) Dual alternators (220-amp primary, 170-amp auxiliary). Not available with (F60) Heavy Duty Front Spring Package.) VYU X $264.00 220.00 DPF, diesel particulate filter, manual regeneration customer regeneration will not be allowed until the DPF load percentage has reached 100% full FPF - 88.00 BLOCK HEATER K05 X $88.00 64.24 REAR CAMERA KIT (shipped loose)5n5 x $64.24 689.00 BLACK ASSIST STEPS RVQ - 118.80 AUX BATTERY (std w/diesel)K4B X $118.80 176.00 DASH SWITCH AUTO TRAC 4X4 NQH X $176.00 88.00 Chrome Front Bumper V46 - N/C VINYL FLOORING BG9 - 132.00 120 VOLT OUTLET IN CAB AND BOX KJ4 X $132.00 132.00 UPFITTER SWITCHED (kit shipped loose, req additional upfitter wiring)9L7 - 165.00 Upfitter Switch install Completed DLR2 - - 275.00 ADDITIONAL KEY/FOB COMB EA 0 -$ EXT COLOR WHITE GAZ STD INT TRIM COLOR VINYL SEAT TRIM H2G STD CLOTH SEAT TRIM H1T N/C TOTAL 44,936.04$ 2,920.84 6.5% SALES TAX - 199.25 LICENCE TITLE & REG - 20.00 TRANSIT TAX X 20.00$ TOTAL per UNIT 44,956.04$ QTY 1 44,956.04$ 5.4 purchase order number contact BILL BOWMAN customer CITY OF CRYSTAL phone email billing address delivery address date ordered order # 5.4 1130 73rd Avenue NE Fridley, MN 55432 (763) 571-1902 1-800-795-1902 Fax # (763) 571-5091 www.crysteeltruck.com Date:5/15/2024 Reference: Company:City of Crystal Address: Contact:Bill Bowman Phone# 763-531-1164 City: bill.bowman@crystal.gov State: Chassis Estimated Delivery Chevy CA or CT 2024 Transmission 3500 Cab Color QTY Price Each Extended 1 5.1 $12,428.00 $12,428.00 1 5.2 $2,417.00 $2,417.00 1 5.3 $554.00 $554.00 1 5.4 $1,072.00 $1,072.00 1 5.5 $707.00 $707.00 On contract 863 1 1.098 $222.00 $222.00 1 6.1 $794.00 $794.00 - 5/8" steel plate - All Gussets (1) set front mount anti-sail mud flaps installed 9'6" Crysteel E-Series Stainless Steel CSS96-Installation of hoist REFERENCE: COOPERATIVE PURCHASE OF EQUIPMENT FROM STATE OF MINNESOTA CONTRACT NO: 224099 RELEASE NO: T-765(5) Truck Model Model Year Truck Make MN CSS96-Crysteel hoist LB500 CSS96-Crysteel Electric / Hydraulic Double acting Power Unit w/ In Cab CSS96-Installation of dump body Custom Pull Plate 5/8" complete including: 5.0 Body Specifications: Email: 6.0 Hitches Dealer 1-UNIT STATE COOPERATIVE PRICING CONTRACT PERIOD: EXTENSION OPTION: Up to 51 months 60 All 201 Stainless Steel Construction 9' 6"' long x 96" wide OD x 87" wide ID Side height: 14" Tailgate height: 20" Quick drop tailgate, Fold down sides Fold Down Side Stops, Boxed Top Rails Dirt shedding top rail and corner post 1/4 cab shield w/ tapered window, 7 gauge A1011 steel Floor 12 gauge 201 SS Sides, 10 gauge SS Front & Rear Highway 60 East Lake Crystal, MN 56055 (507) 726-6041 1-800-722-0588 Fax # (507) 726-2984 9'6" SS Tipper Crystal AN EQUAL OPPORTUNITY EMPLOYER Dodge Application 40" front, 60" cab to Axle Under coating included Stainless steel finish-no paint included 5.4 - Safety "D" Rings 1 6.2 $606.00 $606.00 1 6.5 $93.00 $93.00 1 6.12 $169.00 $169.00 1 8.8 $167.00 $167.00 1 8.9 $300.00 $300.00 5 8.38 $284.00 $1,420.00 Amber/blue 1 Set in grill 1 Set in cab shield facing forward 1 Set in cab shield facing rear 1 Set on each side of cab shield 1 Set in rear post of box 1 8.43 $1,007.00 $1,007.00 Total Package Price $21,956.00 $4.00 Starting Point:Fridley, MN 1 5.7 $2,169.00 $2,169.00 * WILL MAKE IT GO UP & DOWN QUICKER* 1 5.8 $1,561.00 $1,561.00 1 5.13 $3,099.00 $3,099.00 1 5.16 $118.00 $118.00 1 5.20.$796.00 $796.00 1 5.21 $443.00 $443.00 1 5.24 $253.00 $253.00 1 5.27 $439.00 $439.00 1 5.28 $129.00 $129.00 On Contract 863 1 1.037 $1,102.00 $1,102.00 1 1.038 $136.00 $136.00 2 8.10 $163.00 $326.00 CSS96-For one oval cutout in front corner posts facing rear For Poly Fenders 19.5 985-10001769 SS Self Storing Hide-A-Way Ladder (1) grab handle (each) OPTIONS -- The below options are NOT included in the above package pricing 8.0 Accessories OPTIONS ***PRICES SHOWN DO NOT INCLUDE ANY APPLICABLE TAXES OR FEES*** CSS96-For Distributor to supply customer boxes on tapered front, facing CSS96-For 605-STL211RCB LED STT Installed CSS96-For LED 6-1/2" Oval Amber Strobe 605-SL65AO Installed *A WRITTEN PURCHASE ORDER MUST BE RETURNED SPECIFYING PURCHASE OF THIS EQUIPMENT OFF THE STATE OF MINNESOTA COOPERATIVE PURCHASE CONTRACT 5.0 Body OPTIONS **NO EXHAUST WORK INCLUDED FOR TRUCKS WITH NEW EMISSION CONTROL EXHAUST SYSTEMS. EXHAUST SYSTEMS CANNOT BE MODIFIED. ***ALL LABOR COSTS ARE BASED ON INSTALLING EQUIPMENT ON A TRUCK CHASSIS WITH ALL TRUCK ITEMS OUT OF THE WAY FOR EQUIPMENT INSTALLATION. IF CRYSTEEL HAS TO MOVE FUEL TANKS, AIR TANKS, AIR DRYER, ETC. EXTRA CHARGES MAY APPLY Phone #: Toll Free #: Fax #: Email Address: Crysteel Truck Equipment-Fridley Mike Uecker 1130 73rd Ave NE Fridley, MN 55432 (763) 957-0771 (800) 795-1280 (763) 571-5091 muecker@crysteeltruck.com Street Address: City, State, Zip: Contact Person: Vendor Name: Installation of custom hitch Electronic back up alarm 560-STA20502-G For 10 Ton Pintle Ball Combo Hitch 2 5/16" (10057) 8.0 Accessories Repositions Camera Eye Only D-Rings Installed Per Pair For 1 Set Buyers Surface Mt Strobes - Round Tube Bumper - 7 Way Plug CSS96-Crysteel Hy-Flo Twin Electric Power Unit-PN 900-1729874 CSS96-For 3/16" AR450 floor ILO 7GA A1011 Floor Cost Per Loaded Mile for Delivery: CSS96-For SS Floor and Understructure CSS96-For Manual Pull Tarp Kit P/N 1645714 CSS96-For 6" black poly side board kit installed P/N 1645689 Shovel Holder installed each 5.4 1 8.14 $826.00 $826.00 1 8.16 $107.00 $107.00 1 8.29 $433.00 $433.00 1 8.36 $148.00 $148.00 2 8.39 $175.00 $350.00 1 8.1 $367.00 $367.00 1 8.3 $331.00 $331.00 1 8.4 $374.00 $374.00 1 8.5 $496.00 $496.00 For 1 Buyers 1492115 4.6" round LED flood light installed 8.0 Toolbox/Backpack OPTIONS Bulkhead Strobe plate Mount (dump body/flatbed) 18 x 18 x 30 Treadbrite Aluminum Toolbox P/N 1705103 WeatherTech 2 piece front floor mats Buyers Mini Light Bar installed on cab shield, wired to in dash switch Grip Strut running Board Installation of Storage box 18 x 18 x 36 Treadbrite Aluminum Toolbox P/N 1705105 18 x 18 x 48 Treadbrite Aluminum Toolbox P/N 1705110 5.4 RESOLUTION NO. 2024 - _____ APPROVING THE PURCHASE OF A REPLACEMENT 1-TON TRUCK WHEREAS, the Crystal City Council is committed to providing and maintaining quality infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities in the City; and WHEREAS, a 1-ton truck is used regularly for various maintenance activities, including plowing in the winter; and WHEREAS, the existing truck scored for replacement on the vehicle condition index; and WHEREAS, funds are allocated in the Fleet Maintenance Fund for this replacement purchase. NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the purchase of a pickup truck from North Country GMC for $44,959.04. BE IT FURTHRE RESOLVED that the existing pickup will be sold at auction this fall. Adopted by the Crystal City Council this 21st day of May 2024. Jim Adams, Mayor ATTEST: Chrissy Serres, City Clerk 5.4 Memorandum DATE: May 21, 2024 TO: City Council FROM: Jesse Struve, PE, Director of Public Works SUBJECT: Approve Plans and Specifications, Order Ad for Bids 2024 Mill & Overlay S.0309 Summary The 2024 Street Maintenance Fund allocated $1,120,000 for asphalt reconditioning (2-inch mill and overlay) which includes concrete curb and gutter repair. In addition to the mill and overlay of the city streets, the project will also include the removal (full depth reclamation) and replacement of the pavement at the old Public Works Facility. Project Cost The total estimated project cost is $1,086,700 which includes bituminous resurfacing, concrete curb and gutter repair, and pavement reclamation. There will be no special assessments for this project. Project Schedule In order to try and get the best pricing, the City is flexible on the construction schedule. Bids will be opened June 17, 2024. The Council will be asked to consider awarding the contract at the July 2nd Council meeting. The date for project completion is by Fall 2024. Communication Project information has been mailed to properties within the project area. Initial project mailings included surveys to property owners to allow for resident input. Additional information will be mailed once the project is awarded and a construction timeline is known. Attachment •Project Location Map Recommended Action •Motion to approve resolution approving the plans and specifications and authorizing advertisement for bids for the 2024 bituminous street resurfacing project 5.5 5.5 CITY OF CRYSTAL 2024 MILL AND OVERLAY ENGINEER'S ESTIMATE CRYSTAL PROJECT NO. S. 0309 Item No.Item Unit Est. Qty. Estimated Unit Price Est. Total Price 2021.501 Mobilization LS 1 $50,000.00 $50,000.00 2104.503 Remove and Replace Concrete Curb & Gutter, Design B618 (Hand Form)LF 5000 $45.00 $225,000.00 2104.503 Sawing Concrete Pavement LF 200 $6.00 $1,200.00 2104.503 Sawing Bituminous Pavement LF 400 $3.25 $1,300.00 2104.504 Remove Bituminous Pavement SY 1500 $5.00 $7,500.00 2104.504 Remove and Replace Concrete Driveway Pavement (6") - High Early SY 100 $150.00 $15,000.00 2104.504 Remove and Replace Concrete Valley Gutter Pavement (7") With Reinforcement - High Early SY 60 $115.00 $6,900.00 2105.607 Common Excavation (EV) (P) CY 290 $40.00 $11,600.00 2123.610 Street Sweeper (With Pickup Broom) HR 60 $150.00 $9,000.00 2211.509 Aggregate Base, Class 5 TON 540 $20.00 $10,800.00 2215.504 Full Depth Reclamation SY 8400 $2.00 $16,800.00 2231.603 Butuminous Surface Crack Repair LF 1000 $15.00 $15,000.00 2231.604 Bituminous Pavement Breakup Repair SY 1500 $40.00 $60,000.00 2232.504 Mill Bituminous Pavement (2") SY 31500 $1.50 $47,250.00 2357.506 Bituminous Material for Tack Coat GAL 4000 $3.50 $14,000.00 2360.504 Type SP 9.5 Wearing Course Mixture (2,C) 2.5" Thick (Driveway Patch) SY 100 $35.00 $3,500.00 2360.509 Type SP 12.5 Wearing Course Mixture (2,C) TON 5000 $85.00 $425,000.00 2360.509 Type SP 12.5 Non Wearing Course Mixture (2,B) TON 1050 $85.00 $89,250.00 2506.502 Adjust Frame and Ring Casting (Catch Basin) EA 30 $550.00 $16,500.00 2506.502 Adjust Frame and Ring Casting (Manhole) EA 32 $800.00 $25,600.00 2506.502 Adjust Misc. Casting - Riser Adjustment EA 10 $40.00 $400.00 2563.601 Traffic Control LS 1.00 $20,000.00 $20,000.00 2573.502 Strom Drain Inlet Protection EA 30 $150.00 $4,500.00 2574.507 Boulevard Topsoil Borrow (Mn.DOT 3877.2F) CY 175 $40.00 $7,000.00 2575.604 Hydroseeding (MnDOT 25-151)SY 1200 $3.00 $3,600.00 TOTAL ESTIMATED CONSTRUCTION COST $1,086,700.00 5.5 RESOLUTION NO. 2024 - ______ APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS 2024 MILL AND OVERLAY WHEREAS, the City is committed to providing a reliable transportation system; and WHEREAS, regular maintenance is a routine part of providing for a reliable transportation system; and WHEREAS, the 2024 Street Maintenance Fund allocated funds for bituminous surface reconditioning; and WHEREAS, plans and specifications have been prepared by the Public Works Department. NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the plans and specifications and hereby orders the advertisement for bids for the 2024 Mill and Overlay project. Adopted by the Crystal City Council this 21st day of May 2024. Jim Adams, Mayor ATTEST: ____________________________ Christina Serres, City Clerk 5.5 5240 WEST BROADWAY AVENUE – AMEND TOWN CENTER - PLANNED DEVELOPMENT APPLICATION PAGE 1 OF 5 __________________________________________________________________________ FROM: Dan Olson, City Planner __________________________________________________________________________ TO: Adam R. Bell, City Manager (for May 21 Meeting) DATE: May 15, 2024 RE: Consider first reading of ordinance amending the Town Center - Planned Development at 5240 West Broadway Avenue A.INTRODUCTION Crystal Housing Group is proposing to amend the existing apartment site plan for the Town Center-Planned Development (TC-PD) at 5240 West Broadway so that a sport court can be added in the northeast corner of the property. Sport courts are not allowed in the TC-PD district, but the district allows land use flexibility through an amendment approval process. Notice of the May 13 public hearing was published in the Sun Post on May 2, mailed to owners, renters, and commercial tenants within 500 feet (attachment A) and posted to all neighborhoods on Nextdoor. A sign was also posted on the property. At the May 13, 2024 Planning Commission public hearing, the Commission recommended approval of the amendment to the TC-PD district at 5240 West Broadway. No one from the public provided comments. Staff Report Attachments: A.Site location and mailing map B.Existing zoning map C.Applicant’s project narrative D.Site photos E.Ordinance F.Site plan (5 sheets) COUNCIL STAFF REPORT Amend Town Center – Planned Development 5.6 5240 WEST BROADWAY AVENUE – AMEND TOWN CENTER - PLANNED DEVELOPMENT APPLICATION PAGE 2 OF 5 2022 Aerial Photo (before construction started): B. BACKGROUND Existing Use The 1.7 acre (76, 902 sq. ft) property has a four-story, 58-unit apartment building under construction that was approved by th e City Council in 2022. The building is expected to open in June, 2024. Adjacent uses The following are the existing land uses and zoning districts surrounding this property: • North. Vehicle sales and repair, zoned Industrial (I) • East. Office warehouses, zoned I • West. Vehicle sales and repair; food shelf, all zoned Commercial (C) • South. Restaurant; vehicle repair, both zoned I 5.6 5240 WEST BROADWAY AVENUE – AMEND TOWN CENTER - PLANNED DEVELOPMENT APPLICATION PAGE 3 OF 5 C. PROPOSED SPORT COURT The applicant is proposing to construct a sport court in the northeast corner of the property. Formerly this area was shown on the approved plan s as the location for a ground-mounted generator which was later relocated to another area of the property. The following are the notable site plan elements for th is court. • Parking. The approved plan has a total of 117 parking spaces in a surface parking lot and within an underground garage. To construct this sport court, the applicant is proposing to remove one parking space adjacent to the proposed court and replace it with a new compact parking space l ocated adjacent to the building with the other compact spaces. To accomplish this, the parking lot near the compact spaces would be slightly enlarged but still meets the city’s requirements. Therefore there is no change in the number of parking spaces provided. • Stormwater management. The stormwater management plan approved in 2022 provides for a storage chamber under the surface parking lot, and this chamber is adequate to manage stormwater runoff for the sport court. The percentage of impervious surface on the property will increase from 69% to 71% (the maximum coverage is 90% for the TC-PD district). Utilities. The proposed sport court will not interfere with existing utilities, and will not be located in a drainage or utility easement. Landscaping. The applicant proposes to plant Medora Juniper (see photo below), to screen the proposed sport court from view of adjacent properties to the north and east. 5.6 5240 WEST BROADWAY AVENUE – AMEND TOWN CENTER - PLANNED DEVELOPMENT APPLICATION PAGE 4 OF 5 • Fencing. A 7-foot tall black vinyl coated chain-link fence is proposed around the sport court itself. The UDC does not allow chain-link fences in the TC-PD district, but the district regulations allow for flexibility from this requirement (see section D, below). • Exterior Lighting. Since the sport court is not intended for use at night , additional exterior lighting is not proposed in the court area. In 2022 the City Council approved six light poles for the property with seven exterior lighting fixtures on the apartment building. D. AMENDMENT TO TOWN CENTER PLANNED DEVELOPMENT (TC - PD) To construct the sport court the applicant is requesting an amendment to the TC-PD site plan approved in 2022. The district allows for flexibility in zoning requirements. Attachment C details the applicant’s rationale for requesting flexibility with the following requirements, and staff is supportive of these requests : 1. Allow sport court use. The UDC does not allow sport courts as an accessory use in the TC-PD district. The applicant’s narrative indicates that a sport court will be a useful amenity for residents of the apartment building. 2. Chain-link fence. The UDC does not allow chain-link fences in the TC-PD, mainly due to a desire for higher quality fencing, such as wrought iron. The applicant’s narrative indicates that a different fence type would be more rigid and could cause injuries to those using the court. In this case staff agrees that chain-link is the better choice. E. REQUESTED ACTION At the May 13, 2024 Planning Commission meeting, the Commission recommended approval of the TC-PD amendment by a vote of 7 to 0 (2 members were absent). City Council first reading of the ordinance (attachment E) amending the TC -PD district at 5240 West Broadway is requested. The following is the proposed schedule for adopting the TC-PD amendment: June 4 Council considers second reading and adoption June 13 Summary of ordinance published July 13 Effective date of ordinance In 2022 the rezoning to TC-PD implemented the following special provisions in place of the standard town center requirements. If the amendment is approved by the City Council, (f) would be added to the previously approved special provisions (a-e). 1. Special provisions related to Town Center - Planned Development rezoning. The rezoning to TC-PD implements the following special provisions in place of the standard town center requirements: 5.6 5240 WEST BROADWAY AVENUE – AMEND TOWN CENTER - PLANNED DEVELOPMENT APPLICATION PAGE 5 OF 5 a. The number of enclosed parking spaces is reduced from 58 to 52 spaces. b. The minimum glazing requirement is reduced from 50% to 33% for the first floor and from 30% to 27% for the upper floors. c. The minimum first floor height is reduced from 12’ to 10’. d. The building street frontage requirement is reduced from 75% to 69%. e. The maximum front building setback is increased from 10’ to 24’. f. A sport court enclosed by a chain-link fence is allowed in the northeast corner of the property. 5.6 Site Location and Public Hearing Notice Mailing Map 5240 West Broadway 4141 Douglas Dr. N. Crystal MN 55422 Attachment A 5.6 Zoning Map 5240 West Broadway 4141 Douglas Dr. N. Crystal MN 55422 Attachment B 5.6 5240 Apts. Crystal Housing Group, LLC Narrative 5240 Apts is located at 5240 W. Broadway Ave. The proposed amendment to the site plan is to allow a 25’ x 35’ sports court on-site. During the original design and submittal, the developer and owner believed that there would be significant soil corrections on-site, which would be cost prohibitive to installing additional amenities, such as a sports court. With the building nearly complete and little to no soil corrections necessary on-site, the owner is requesting an amendment to the site plan to allow a 25’ x 35’ sports court. The developer has added sports courts to its recent apartment communities in Roseville, Plymouth, Dayton, and Shakopee to provide an on-site amenity that can be used for young kids, teenagers and even adults. The sports court will have a 7’ high chain link, black vinyl coated fence around the perimeter with a fixed basketball hoop, and athletic flooring that will include a free-throw line and a four-square area. Throughout these communities, the Property Management team has found that the teenagers and adults have enjoyed having an on-site outdoor community space to gather and play games. Additionally, it provides a safe space with a defined activity (outdoor recreation) for kids looking to hang out. While the owner and developer recognize that Becker Park is nearby and a large park with many amenities, the purpose of this request is to provide a closer option for those times after school, before dinner, before bed, when kids and residents are looking for a place to hang out with their neighbors and friends. Below are some recent pictures from the communities mentioned above. The sports court at 5240 Apts would be of similar design and style. The City requested an opaque fence along the North and East property lines shielding the sports court from the adjacent nonresidential properties. With adding an opaque fence on the property line, this would create a double fence scenario as a chain-link fence is required at the sports court. A double fence scenario would create issues with yard maintenance, with collecting material like leaves and garbage. Additionally, it isn’t feasible to have the opaque fence part of the sports courts as the rigidity of the opaque fence could result in injuries. To accommodate the city’s request for screening, the applicant has proposed coniferous shrubs in lieu of a fence, which will allow the free flow of air behind the sports court and access if needed. These shrubs would be easily replaced if any utility work were to occur. a)Current zoning district for the property is Town Center - Planned Development. b)Existing and proposed use for the property is a 58 unit apartment community with a mix of 1, 2, 3 and 4 bedroom apartments that is under construction and planned to open in June 2024. Attachment C 5.6 Sport court area viewed from northeast property corner View from Big Louie's restaurant parking lot Attachment D 5.6 View of sport court area looking south Sport court area 5.6 ORDINANCE NO. 2024 - _____ CITY OF CRYSTAL AN ORDINANCE AMENDING THE TOWN CENTER - PLANNED DEVELOPMENT (TC-PD) AT 5240 WEST BROADWAY AVENUE THE CITY OF CRYSTAL ORDAINS: Section 1. Legislative Findings. The City Council of the City of Crystal hereby finds and determines as follows: (a)Crystal Housing Group (“Applicant”) previously applied to the City to rezone their property located at 5240 West Broadway Avenue (“Property”) to the Town Center – Planned Development (TC-PD) zoning district as provided in Crystal city code, subsection 515.13; and (b)On September 6, 2022 the City Council adopted Ordinance No. 2022-05__ (“Approval Ordinance”) approving the requested rezoning, which places restrictions on the use of the Property; and (c)The Applicant is now applying to amend the Approval Ordinance to expressly allow it to construct a sport court with a chain-link fence on the Property; and (d)The Planning Commission held a public hearing on the requested amendment on May 13, 2024 and voted to forward the requested amendment to the City Council with a recommendation that it be approved; and (e)The City Council determines the proposed amendment to the Approval Ordinance to allow a fenced sport court on the Property complies with the approval criteria in Crystal city code, subsection 515.13 and other applicable provisions. Section 2. Special Provisions. The Approval Ordinance is hereby amended by adding the double-underlined material as follows: 1.Special provisions related to Town Center - Planned Development rezoning. The rezoning to TC-PD implements the following special provisions in place of the standard town center requirements: a.The number of enclosed parking spaces is reduced from 58 to 52 spaces. b.The minimum glazing requirement is reduced from 50% to 33% for the first floor and from 30% to 27% for the upper floors. c.The minimum first floor height is reduced from 12’ to 10’. d.The building street frontage requirement is reduced from 75% to 69%. Attachment E 5.6 e. The maximum front building setback is increased from 10’ to 24’. f. A sport court enclosed by a chain-link fence is allowed in the northeast corner of the property. Section 3. Effective Date. This ordinance shall not be codified into the Crystal city code and is effective in accordance with Crystal city code, subsection 110.11. _____________________________ Jim Adams, Mayor ATTEST: __________________________ Chrissy Serres, City Clerk First Reading: Second Reading and Adoption: ________________________ Publication: ________________________ Effective Date: ________________________ 5.6 872 8 7 2 8 7 4 870 80.0080.00 W. BROADWAY (CO. RD. 8)(VARIABLE WIDTH DEDICATEDPUBLIC RIGHT OF WAY)1 0 1 0 2 0SFO CSSWATX X X X X X X X X XXXXXXXXXXXXXXSANSANSANSANSANSANSANSANSANSANWATWATWATWATWATWATWATWATWATWATWATWATWATSANSAN STOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTO STOP O H P O H P O H P O HPOH POH POHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOH POHPOHPOHPOHPOHPOHOWNER: MATTALLIE LLCOWNER: CRYSTAL PROP OWNER LLCOWNER: SUESCO INCOWNER: SUESCO INCOWNER: SUESCO INCOWNER: VT PROPERTIES LLCOWNER: BEAVERBUILDING I LLCWATWATWAT(80 FT. WIDE DEDICATEDPUBLIC RIGHT OF WAY)9.0'14.2'32. 2 ' 1 8 . 0 ' 6.0'18.7'8.0'19.7'APARTMENT BUILDINGFFE: 875.023.9'84.9'11.8'20.7'ACACACGT XXXX X X XXXX 2 4 . 0 ' 2 0 . 0 ' 2 0 . 0 ' 2 4 . 0 ' 18. 0 'R3.0'R25.0'R3.0' R3.0'R3.0 ' R3.0'R15.0'6.0'R13.0'R37.0'R37.0'R13.0'R3.0'R5.0'R44.0'R20.0'12.0'47.1'8.0'16.0'8.0'4.3'4.3'12.0'6.0'5.0'5.0'76911116111919232581113121017111891511314141' RIBBONCURB5' SIDEWALKBANDING1119311919122SURMOUNTABLE CURB AND GUTTERTAPERS TO 0" AT CONCRETE WALKS24" DRAINAGEDRAINAGE SLOTS2021PARKING LOT ISLANDS TOBE UTILIZED FOR SNOWSTORAGE AS NEEDED5.2'2 5 . 0 '35.0'2. 0 '5.2'1 0 . 4 ' 1 0 . 4 'REMOVAL OFSURMOUNTABLE CURB ATISLAND FOR SPORT COURT.R3.0'...06/14/2230'6' OR 3'·CURRENT ZONING:INDUSTRIAL·PROPOSED ZONING:TC-PD·GROSS SITE AREA:76,944 SF (1.76 AC)LOT 1·BUILDINGS:APARTMENT:58 UNITS4 LEVELS LIVING SPACE1 LEVEL UNDERGROUND PARKINGDENSITY:32.95 UNITS/AC.·BUILDING SETBACKS:1' FRONT ; 0' REAR ; 3' SIDE·PROPOSED BUILDING SETBACKS:MAX . 24' FRONT; MIN. 10' SIDE·PARKING SETBACKSREAR 3' BOC ; SIDE 1' BOC·PARKINGPARKING REQUIREDSURFACE PARKING116 SPACES2 SPACES / UNITPARKING PROVIDEDSURFACE PARKING64 SPACES52 TYPICAL SPACES3 ADA SPACES9 COMPACT SPACESUNDERGROUND GARAGE52 SPACES116 SPACES·RATIO:2.0 SPACES/UNIT·PARKING SPACE / DRIVE AISLE:9' WIDE X 18' LONG, 24' AISLE·COMPACT PARKING SPACE:8' WIDE X 16' LONG, 24' AISLEIMPERVIOUS SURFACE:71.4%EXISTINGPROPOSED·PERVIOUS SURFACE:33,853 SF 21,989 SF·IMPERVIOUS SURFACE:43,091 SF 54,955 SFBUILDING FRONTAGE:68.5%·TOTAL LENGTH:308.1 LF·BUILDING LENGTH:211.3 LFSITE DEVELOPMENT SUMMARY1. LOCATIONS AND ELEVATIONS OF EXISTING TOPOGRAPHY AND UTILITIES AS SHOWN ON THISPLAN ARE APPROXIMATE. CONTRACTOR SHALL FIELD VERIFY SITE CONDITIONS AND UTILITYLOCATIONS PRIOR TO EXCAVATION/CONSTRUCTION. IF ANY DISCREPANCIES ARE FOUND, THEENGINEER SHOULD BE NOTIFIED IMMEDIATELY.2. REFER TO BOUNDARY SURVEY FOR LOT BEARINGS, DIMENSIONS AND AREAS.3. ALL DIMENSIONS ARE TO BACK OF CURB FOR RESIDENTIAL OR EXTERIOR FACE OF BUILDINGUNLESS OTHERWISE NOTED.4. REFER TO ARCHITECTURAL PLANS FOR EXACT BUILDING DIMENSIONS AND LOCATIONS OFEXITS, RAMPS, AND TRUCK DOCKS.5. ALL CURB RADII SHALL BE 5.0 FEET (TO BACK OF CURB) UNLESS OTHERWISE NOTED.6. ALL CURB AND GUTTER SHALL BE B612 UNLESS OTHERWISE NOTED.7. THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING AND MAINTAINING TRAFFICCONTROL DEVICES SUCH AS BARRICADES, WARNING SIGNS, DIRECTIONAL SIGNS, FLAGGERSAND LIGHTS TO CONTROL THE MOVEMENT OF TRAFFIC WHERE NECESSARY. PLACEMENT OFTHESE DEVICES SHALL BE APPROVED BY THE CITY AND ENGINEER PRIOR TO PLACEMENT.TRAFFIC CONTROL DEVICES SHALL CONFORM TO APPROPRIATE MNDOT STANDARDS.8. BITUMINOUS PAVEMENT AND CONCRETE SECTIONS TO BE IN ACCORDANCE WITH THERECOMMENDATIONS OF THE GEOTECHNICAL ENGINEER.9. CONTRACTOR SHALL MAINTAIN FULL ACCESS TO ADJACENT PROPERTIES DURINGCONSTRUCTION AND TAKE ALL PRECAUTIONS NECESSARY TO AVOID PROPERTY DAMAGE TOADJACENT PROPERTIES.GENERAL SITE NOTESSITE LEGENDPROPERTY LINESETBACK LINEEASEMENT LINECURB AND GUTTERLOT LINEPOND NORMAL WATER LEVELRETAINING WALLCONCRETE PAVEMENTNUMBER OF PARKING STALLSTRANSFORMERSITE LIGHTING (SEE LIGHTING PLANS)EXISTINGPROPOSEDFENCEXXHEAVY DUTY BITUMINOUS PAVEMENTNORMAL DUTY BITUMINOUS PAVEMENTTRAFFIC SIGNPOWER POLEBOLLARD / POSTCONCRETE SIDEWALKTIP-OUT CURB AND GUTTER5T 1 B612 CURB AND GUTTER2PEDESTRIAN CURB RAMP W/ TRUNCATED DOMES3 FLUSH CURB4 INTEGRAL CURB AND SIDEWALK5 HANDICAP ACCESSIBLE SIGNAGE AND STRIPPING6 CURB STOP7 BIKE RACK (SEE ARCH. PLANS)8 PICNIC TABLE & GRILLS (SEE ARCH. PLANS)9 SITE LIGHTING (SEE LIGHTING PLANS)10 TOT LOT (SEE ARCH. PLANS)11 PRIVATE CONCRETE SIDEWALK12 PUBLIC CONCRETE SIDEWALK13 COLORED CONCRETE BOULEVARD - CHARCOAL GRAY14 FUTURE ELECTRIC CAR CHARGING STATIONS (17)15 TRASH PICK-UP PAD16FENCE (SEE ARCH. PLANS)17 RETAINING WALL18 HANDRAILS (SEE ARCH. PLANS)19 SURMOUNTABLE CURB AND GUTTER20 TRANSFORMER PAD21 GENERATOR PAD22 SPORT COURT (SEE ARCH PLANS)1SITE NOTESCOLORED CONCRETE PAVEMENTSNOW STORAGE AREASHEET NUMBER:VERTICAL SCALE:DATE:PREPARED FOR:OFHORIZONTAL SCALE:DRAWN:CHECKED:DESIGNED:INITIAL ISSUE:REVISIONS:Phone    :hLWeZaWer 'rLYe 6XLWe Fax   0LnneWonNa 01 Toll Free  DATE:LICENSE NO.I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY MEOR UNDER MY DIRECT SUPERVISION AND THAT I AM ADULY LICENSED LANDSCAPE ARCHITECT UNDER THE LAWSOF THE STATE OF MINNESOTA04145377404/30/24NICHOLAS T. MEYERCONSTRUCTION PLANSCommon Ground AllianceCall 48 Hours before digging:811 or call811.com0'30'60'90'1" = 30'P.O. BOX 727WAITE PARK, MN 56387CRYSTAL HOUSING GROUP, LLCCRYSTAL, MINNESOTA5240 APARTMENTSPROJECT NUMBER: 0035789.00SITE PLAN04/30/245240 APARTMENTS N:\0035789.00\DWG\CIVIL\0035789.00C-SP01.DWG © 2022 Westwood Professional Services, Inc.131. SYNTHETIC COURT SYSTEM OVER CONCRETE BASE, SEE MATERIALS/EQUIPMENT SCHEDULE FORMAKE, MANUFACTURER AND/OR OTHER INFO. INCLUDE MARKINGS FOR BASKETBALL AND 4SQUARE; SHOP DRAWINGS REQUIRED.2. CHAIN LINK FENCE TO BE PROVIDED AROUND THE PERIMETER. SEE MATERIALS/EQUIPMENTSCHEDULE FOR MAKE, MANUFACTURER AND/OR OTHER INFO. SHOP DRAWINGS REQUIRED.FENCE TO BE LOCATED IN SLAB WORK, MIN. 6" FROM EDGE.3. REGULATION SIZE BASKETBALL, STANDARD BACKBOARD & HOOP, FOOTING SIZE PERMANUFACTURER RECOMMENDATIONS, AND SHOP DRAWINGS REQUIRED.4. CONCRETE PAVEMENT, COURT BASE, SEE DETAILS & COORDINATE WITH COURTMANUFACTURER DETAILS.SPORT COURT NOTES139 03/31/23 ASI#03 - MN DOLI COMMENTS06/15/23 ASI#04 - ADA & CURB REVISION04/30/24 ASI#08 - SPORT COURT ADDITION08/24/23 ASI#05 - GENERATOR RELOCATION02/22/24 ASI#07 - UTILITY REVISIONS1011121313Attachment F5.6 80.00 8 0 . 0 0 W. BROADWAY (CO. RD. 8)(VARIABLE WIDTH DEDICATEDPUBLIC RIGHT OF WAY)1 0 1 0 2 0FO CSSWAT WAT X X X X X X X X X X X X X X XXXXXXXXXXXXXXXX XXXXXSANSANSANSANSANSANSANSANSANSANSANSANSAN SANWATWATWATWATWATWATWATWATWATWATWATWATWATWATWATWATWATSANSANSANSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOS T O STO STOSTOP O H P O H P O H P O H P O H P O H P O HPOH POHPOH POHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOH POHPOHPOHPOHPOH POHPOHPOHPOHPOHPOHPOHOWNER: MATTALLIE LLCOWNER: CRYSTAL PROP OWNER LLCOWNER: SUESCO INCOWNER: SUESCO INCOWNER: VT PROPERTIES LLC(80 FT. WIDE DEDICATEDPUBLIC RIGHT OF WAY)ACACACGTX XXXXX X XX XXXXX X 872 8 7 2 8 7 4 870 870BUILDINGFFE = 875.00LL1 = 864.00871.00872.09873.03871.97HP872.67E.O.F.872.09871.37871.53HP872.00871.06871.11HP872.00871.71871.83870.01HP871.50870.43870.92871.22871.84E.O.F.871.79871.60871.77872.03871.43869.62867.72864.74864.19864.00864.00864.21864.49866.99869.34871.59872.97873.90872.68872.46872.77872.43872.44875.00874.29874.29B 873.76F 873.76873.86B 874.04F 874.04874.70874.65874.42874.34874.20875.00874.06874.45873.43873.28873.41874.62B 873.95F 873.95B 874.09F 874.09873.47HP873.60873.38873.06872.84HP872.95872.39872.28872.08871.91872.05872.32875.00872.31872.23871.73872.30872.30871.84871.82873.37873.34873.28873.122. 5 6 %2.93%1.50%2.00%3.33%5.88%1.49% 6.50%1.36%2.39% 2 . 3 3% 1 . 3 2% 0 . 9 7%7.00%2 . 0 0% 2. 0 0% 1 . 8 7%864866873.93873.39874.742.00%875.00874.08874.08875.00875.00873.21873.16874.31873.74873.02874.12875.003.44%871.67871.52871.40871.18GRADE BREAK G R A D E B R E A K G R AD E B R E A KGRADE BREAKGRADE BREAKGRADE BREAK2.11%874.58874.49874.654.72%5 . 0 0%1.04%1.19% 4. 9 3%6.33%874.08874.08873.901.69%874.45874.20873.71872.782.09%2.00%4.36%2.52%TW=873.00BW=864.50TW=873.00BW=864.70TW=873.00BW=865.60TW=871.00BW=870.00TW=870.50BW=868.22TW=872.00BW=871.00TW=872.00BW=869.70TW=874.72BW=865.00TW=874.50BW=864.70TW=874.25BW=864.50TW=873.75BW=867.335 : 1 1 0 : 1 4 : 1 872.49872.985 . 0 0%TW=875.00BW=873.43TW=875.00BW=873.43TW=874.83BW=873.00TW=874.83BW=873.00872.83873.33873.83874.332.00%0.40%2.51%5.38%6.44%4.81%6.91%5.22%4.54%3.84%4.82%3.18%2 . 0 0% 0 . 9 7% 1.41%1.74%2.17%1.84% 1 . 9 5% 1 . 7 0%872874 86 8 3:16:17:18:1871.69870.92871.26870.67870.29869.54869.78870.53870.44871.47872.37872.69872.71B 871.80F 871.80B 871.82F 871.82873.65UNDERGROUNDCHAMBER SYSTEMTOC=867.50BOC=863.75OUTLET=866.00100-YR HWL=868.44874.08874.082.00%2.00%874 86486 8 8 7 08748744.30%4.81%872.70873.24873.58874.20872.25873.63874.24873.36873.56872874.145:1E.O.F.870.50872.771 0 X X X X XX X XXXSTOSTOSTOSTOP O H P O H P O H P O H P O H P O H POHPOH POHPOHX XXXXXXXXXX X X X X X X XXXXXXXXXX X X X 4 : 18:1SFSFSFSFS F S F S F S F 0.93%5:1F - 870.84F - 870.54871.35871.38B - 870.50B - 871.34B - 870.54F - 870.00TW = 871.220 . 6 7%871.160.67%871.30870.60F - 870.72B - 871.22F - 870.54B - 870.54BW = 870.55F - 870.52B - 870.52F - 870.45B - 870.95TW = 871.00BW = 870.507 . 6 8%1.50%...06/14/2220'4' OR 2'0'20'40'60'1" = 20'1. LOCATIONS AND ELEVATIONS OF EXISTING TOPOGRAPHY AND UTILITIES AS SHOWN ON THIS PLAN ARE APPROXIMATE. CONTRACTORSHALL FIELD VERIFY SITE CONDITIONS AND UTILITY LOCATIONS PRIOR TO EXCAVATION/CONSTRUCTION. THE ENGINEER SHALL BENOTIFIED IMMEDIATELY IF ANY DISCREPANCIES ARE FOUND.2. CONTRACTORS SHALL REFER TO ARCHITECTURAL PLANS FOR EXACT LOCATIONS AND DIMENSIONS OF VESTIBULE, SLOPED PAVEMENT,EXIT PORCHES, RAMPS, TRUCK DOCKS, PRECISE BUILDING DIMENSIONS, EXACT BUILDING UTILITY ENTRANCE LOCATIONS, AND EXACTLOCATIONS AND NUMBER OF DOWNSPOUTS.3. ALL EXCAVATION SHALL BE IN ACCORDANCE WITH THE CURRENT EDITION OF "STANDARD SPECIFICATIONS FOR TRENCH EXCAVATIONAND BACKFILL/SURFACE RESTORATION" AS PREPARED BY THE CITY ENGINEERS ASSOCIATION OF MINNESOTA.4. ALL DISTURBED UNPAVED AREAS ARE TO RECEIVE SIX INCHES OF TOPSOIL AND SOD OR SEED. THESE AREAS SHALL BE WATERED UNTILA HEALTHY STAND OF GRASS IS OBTAINED. SEE LANDSCAPE PLAN FOR PLANTING AND TURF ESTABLISHMENT.5. THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING AND MAINTAINING TRAFFIC CONTROL DEVICES SUCH AS BARRICADES,WARNING SIGNS, DIRECTIONAL SIGNS, FLAGMEN AND LIGHTS TO CONTROL THE MOVEMENT OF TRAFFIC WHERE NECESSARY.PLACEMENT OF THESE DEVICES SHALL BE APPROVED BY THE ENGINEER PRIOR TO PLACEMENT. TRAFFIC CONTROL DEVICES SHALLCONFORM TO APPROPRIATE MNDOT STANDARDS.6. ALL SLOPES SHALL BE GRADED TO 3:1 OR FLATTER, UNLESS OTHERWISE INDICATED ON THIS SHEET.7. CONTRACTOR SHALL UNIFORMLY GRADE AREAS WITHIN LIMITS OF GRADING AND PROVIDE A SMOOTH FINISHED SURFACE WITHUNIFORM SLOPES BETWEEN POINTS WHERE ELEVATIONS ARE SHOWN OR BETWEEN SUCH POINTS AND EXISTING GRADES.8. SPOT ELEVATIONS SHOWN INDICATE FINISHED PAVEMENT ELEVATIONS & GUTTER FLOW LINE UNLESS OTHERWISE NOTED.PROPOSED CONTOURS ARE TO FINISHED SURFACE GRADE.9. SEE SOILS REPORT FOR PAVEMENT THICKNESSES AND HOLD DOWNS.10. CONTRACTOR SHALL DISPOSE OF ANY EXCESS SOIL MATERIAL THAT EXISTS AFTER THE SITE GRADING AND UTILITY CONSTRUCTION ISCOMPLETED. THE CONTRACTOR SHALL DISPOSE OF ALL EXCESS SOIL MATERIAL IN A MANNER ACCEPTABLE TO THE OWNER AND THEREGULATING AGENCIES.11. CONTRACTOR SHALL PROVIDE A STRUCTURAL RETAINING WALL DESIGN CERTIFIED BY A LICENSED PROFESSIONAL ENGINEER.12. ALL CONSTRUCTION SHALL CONFORM TO LOCAL, STATE AND FEDERAL RULES INCLUDING THE NATIONAL POLLUTANT DISCHARGEELIMINATION SYSTEM (NPDES) PERMIT REQUIREMENTS.13. PRIOR TO PLACEMENT OF ANY STRUCTURE OR PAVEMENT, A PROOF ROLL, AT MINIMUM, WILL BE REQUIRED ON THE SUBGRADE.PROOF ROLLING SHALL BE ACCOMPLISHED BY MAKING MINIMUM OF 2 COMPLETE PASSES WITH FULLY-LOADED TANDEM-AXLE DUMPTRUCK, OR APPROVED EQUAL, IN EACH OF 2 PERPENDICULAR DIRECTIONS WHILE UNDER SUPERVISION AND DIRECTION OF THEINDEPENDENT TESTING LABORATORY. AREAS OF FAILURE SHALL BE EXCAVATED AND RE-COMPACTED AS SPECIFIED HEREIN.14. EMBANKMENT MATERIAL PLACED BENEATH BUILDINGS AND STREET OR PARKING AREAS SHALL BE COMPACTED IN ACCORDANCEWITH THE SPECIFIED DENSITY METHOD AS OUTLINED IN MNDOT 2105.3F1 AND THE REQUIREMENTS OF THE GEOTECHNICAL ENGINEER.15. EMBANKMENT MATERIAL NOT PLACED IN THE BUILDING PAD, STREETS OR PARKING AREA, SHALL BE COMPACTED IN ACCORDANCEWITH REQUIREMENTS OF THE ORDINARY COMPACTION METHOD AS OUTLINED IN MNDOT 2105.3F2.16. ALL SOILS AND MATERIALS TESTING SHALL BE COMPLETED BY AN INDEPENDENT GEOTECHNICAL ENGINEER. EXCAVATION FOR THEPURPOSE OF REMOVING UNSTABLE OR UNSUITABLE SOILS SHALL BE COMPLETED AS REQUIRED BY THE GEOTECHNICAL ENGINEER. THECONTRACTOR SHALL BE RESPONSIBLE FOR COORDINATING ALL REQUIRED SOILS TESTS AND INSPECTIONS WITH THE GEOTECHNICALENGINEER.GRADING & DRAINAGE NOTESCONSTRUCTION PLANS1. BASIN EXCAVATION AND PIPE INSTALLATION MAY TAKE PLACE BEFORE CURB INSTALLATION. ALL OTHER BASIN CONSTRUCTION MUSTWAIT UNTIL FINAL SITE LANDSCAPING. REMOVE SEDIMENT FROM EXCAVATED BASIN PRIOR TO PLACEMENT OF FILTER MEDIA. PLACESAND BAGS OR SIMILAR ITEM IN CURB CUTS TO PRE-FILTER STORM WATER UNTIL PLANTS ARE ESTABLISHED IN BASINS. MAINTAININLET PROTECTION ON DOWN STREAM INLETS UNTIL BASINS ARE ON-LINE.2. BASIN EXCAVATION SHALL BE WITH TOOTHED-BUCKETS TO SCARIFY THE BOTTOM.3. PLACE SILT FENCE AROUND BASINS AS SHOWN IMMEDIATELY AFTER BASIN CONSTRUCTION.4. BASINS MUST BE TESTED FOR INFILTRATION RATE AFTER TOTAL SITE STABILIZATION. A DUAL RING INFILTROMETER SHALL BE USED FORTESTING. MINIMUM INFILTRATION RATE IS 1-INCH PER HOUR. IF BASIN DOES NOT MEET INFILTRATION RATE, CONTRACTOR MUSTTAKE CORRECTIVE ACTION UNTIL MINIMUM INFILTRATION RATE IS MET. CORRECTIVE ACTION MAY INCLUDE REMOVING PLUG INDRAIN TILE. ALL TESTING AND CORRECTIVE ACTION SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR, AND SHALL BE INCIDENTALTO THE CONTRACT, WITH NO DIRECT COMPENSATION MADE.5. NO EQUIPMENT OR MATERIAL STORAGE, OTHER THAN CHAMBERS, WILL OCCUR IN THE INFILTRATION AREA.FILTRATION/INFILTRATION BASIN NOTESPROPERTY LINE982980POND NORMAL WATER LEVELRIDGE LINETOP AND BOTTOM OF RETAINING WALLEMERGENCY OVERFLOWSB-19SOIL BORING LOCATIONSTOSTORM SEWERDRAIN TILEWATER MAINSANITARY SEWEREXISTINGPROPOSEDINDEX CONTOURINTERVAL CONTOUR982980WATSANSPOT ELEVATIONFLOW DIRECTIONSB-19RETAINING WALLGRADING LIMITSGLCURB AND GUTTERFLARED END SECTION (WITH RIPRAP)GRADING LEGEND0.00%900.00900.00E.O.F.TW=XXX.XXBW=XXX.XXSHEET NUMBER:VERTICAL SCALE:DATE:PREPARED FOR:OFHORIZONTAL SCALE:DRAWN:CHECKED:DESIGNED:INITIAL ISSUE:REVISIONS:Phone    :hLWeZaWer 'rLYe 6XLWe Fax   0LnneWonNa 01 Toll Free  DATE:LICENSE NO.I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY MEOR UNDER MY DIRECT SUPERVISION AND THAT I AM ADULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWSOF THE STATE OF MINNESOTA055964004/30/24THOMAS D. DESUTTERP.O. BOX 727WAITE PARK, MN 56387CRYSTAL HOUSING GROUP, LLCCRYSTAL, MINNESOTA5240 APARTMENTSPROJECT NUMBER: 0035789.00GRADING PLAN1404/30/245240 APARTMENTS N:\0035789.00\DWG\CIVIL\0035789.00C-GD01.DWG © 2022 Westwood Professional Services, Inc.Common Ground AllianceCall 48 Hours before digging:811 or call811.comSWALEFLOW THRUCURB (TYP.)1. FINAL GRADING WILL PROVIDE WATER DRAINAGE AWAY FROM WALLS, WINDOWS AND ROOFS BY PROVIDING WEATHER-RESISTANTBARRIER; FLASHING AND MASONRY FLASHING/WEEP HOLES AND DRIP EDGE AND WALL/ROOF INTERSECTION FLASHING.GREEN COMMUNITIES NOTESDRAINAGESWALE (TYP.)FLOW THRUCURB (TYP.)SEE ENLARGED GRADING PLANENLARGED GRADING PLAN (1"=10')SAWCUT (TYP.)MATCH EXISTING GRADE139 03/31/23 ASI#03 - MN DOLI COMMENTS06/15/23 ASI#04 - ADA & CURB REVISION04/30/24 ASI#08 - SPORT COURT ADDITION08/24/23 ASI#05 - GENERATOR RELOCATION02/22/24 ASI#07 - UTILITY REVISIONS101112135' CURB TRANSITION(TYP.)9' CURB TRANSITION(TYP.)5.6 80.0080.00 W. BROADWAY (CO. RD. 8)1 0 1 0 2 0FO CSSWAT WAT X X X X X X X X X X X X X X XXXXXXXXXXXXXXXXXXXSANSANSANSANSANSANSANSANSANSANSANSANSANWATWATWATWATWATWATWATWATWATWATWATWATWATWATSAN STOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTO STOSTOP O H P O H P O H P O H P O H P O H P O HPOH POHPOH POHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOH POHPOHPOHPOHPOHPOHPOHOWNER: MATTALLIE LLCOWNER: CRYSTAL PROP OWNER LLCOWNER: SUESCO INCOWNER: SUESCO INCOWNER: VT PROPERTIES LLC(80 FT. WIDE DEDICATEDPUBLIC RIGHT OF WAY)872 8 7 2 8 7 4 870 ACACACGT X XXXXX X XX XXXXX XLANDSCAPEROCK 1-ABS3-REO3-NOS2-AUS7-BHS2-SKH4-ABH2-QUASODSOD13-CAV26-KFG15-VGC2-ABH1-TEA4-TAY8-ABH15-KFG11-ABH4-BVL1-TEA16-HOS11-KFG5-TAY7-GLS1-ABS3-ABH10-ASD4-KFG5-TAY2-ABS3-NFS4-KFG19-HOS3-NFS8-ABH8-ASD4-KFG8-TAY4-KFG5-ABH1-TEA13-SBA6-SWG10-ABH1-TEA16-ASD3-IBC3-SWG2-IBC7-SWG76-KFG13-ASD13-ASD4-KFG4-KFG8-CAV4-KFGLANDSCAPEROCKBLACK ORNAMENTAL FENCE(SEE ARCH. PLANS)TOT LOT(SEE ARCH. PLANS)FENCE(SEE ARCH. PLANS)42-ASD24-NFS6-IBC3-NFSSOD3-NFS28-SBASODSODSODSODSOD2-TEA5-GLS48-GLS1-TEA1-TEA4-TAY5-ABH1-TEA2-TAY1-TEA6-ABH1-TEA4-ASD2-TAY1-TEA6-ABH20-KFGSHREDDED CEDARWOOD MULCH22-GLS1-PRE1-PRE3-CSO4-ABH22-ASD22-ASD1-ABS26-SBA19-HOS14-ASD13-MEJ1-SKH1014N:\0035789.00\DWG\CIVIL\0035789.00L-PL01.DWG...06/14/225377404/30/24NICHOLAS T. MEYERCONSTRUCTION PLANSCommon Ground AllianceCall 48 Hours before digging:811 or call811.com20'4' OR 2'0'20'40'60'1" = 20'LANDSCAPING REQUIRED: 11 TREES* ONE OVERSTORY TREE PER EVERY 30 FEET OF LOT FRONTAGE* TOTAL = 308 LF / 30 LF = 11 OVERSTORY TREES REQUIRED* SHRUBS REQUIRED AROUND BUILDING FOUNDATION ALONG FRONTAGE STREET* MINIMUM REQUIRED: SHRUBS ALONG FRONT SIDE* PROVIDED: SHRUBS/PERENNIALS AROUND THE ENTIRE BUILDING FOUNDATION* 5% OF GROSS AREA OF THE PARKING LOT SHALL BE LANDSCAPED*27,422 SF. PARKING LOT x 5% = 1,371 SF. OF LANDSCAPING REQUIRED* 2,454 SF. OF LANDSCAPING PROVIDED* LANDSCAPE BUFFER REQUIRED BETWEEN BACK OF PARKING LOT AND REAR LOT LINE* MINIMUM REQUIRED: SOD OR TURF GRASS* PROVIDED: 20 EVERGREEN TREES* PARKING LOT INTERIOR: LANDSCAPED ISLANDS MIN. 9' WIDTH AT NARROWEST DIMENSION* 12'-10" PROVIDED* PARKING LOT INTERIOR: AREAS NOT COVERED BY TREE CANOPY MUST BE COVERED BY SHRUBS, GRASS, GROUND COVER, LANDSCAPE GRAVEL, OR MULCH.* PROVIDED: ROCK MULCH, GRASS, & SHRUBSTOTAL LANDSCAPING PROVIDED: 58 TREES* OVERSTORY DECIDUOUS TREES 14 TREES* OVERSTORY EVERGREEN TREES 37 TREES* ORNAMENTAL TREES 7 TREES* PARKING LOT LANDSCAPED 1,818 SF. MULTI FAMILY LANDSCAPE REQUIREMENTSLANDSCAPE PROVISIONSCOMMON/BOTANICAL NAMESIZESPACING O.C.Red Oak / Quercus rubraAS SHOWNQuaking Aspen / Populus tremuloidesAS SHOWN6' HT., BBBlack Hills Spruce / Picea glauca densataAS SHOWNNorway Spruce / Picea abiesAS SHOWNPrinceton Elm / Ulmus americana 'Princeton'AS SHOWNBoulevard Linden / Tilia americana 'Boulevard'AS SHOWNMATURE SIZEH 50'-70' W 50'-70'H 40'-60' W 20'-30'H 30'-40' W 20'-30'H 60'-80' W 25'-30'H 60' W 40'-50'H 60'-70' W 30'-40'SYMBOLOVERSTORY EVERGREEN TREES - 37ORNAMENTAL TREES - 7OVERSTORY DECIDUOUS TREES - 142" BBAutumn Brilliance Serviceberry / Amelanchier x grandiflora 'Autumn Brilliance'AS SHOWNH 30'-40' W 15'-20'ABBREVIATIONS: B&B = BALLED AND BURLAPPED CAL. = CALIPER HT. = HEIGHT MIN. =MINIMUMO.C. = ON CENTER SP. = SPREAD QTY .= QUANTITY CONT. = CONTAINERNOTE: QUANTITIES ON PLAN SUPERSEDE LIST QUANTITIES IN THE EVENT OF A DISCREPANCY. PLANT SCHEDULESkyline Honeylocust / Gleditsia tricanthos var. inermis 'Skycole'AS SHOWNH 50' W 30'-35'GROUNDCOVER SCHEDULE3"-6" RIVER ROCK MULCH(ALL PLANTING BEDS)2" BB2" BB2" BB10' HT. BB, CLUMP 2" BB6' HT., BB* ALL DISTURBED AREAS TO BE SODDED UNLESS NOTEDOTHERWISE.*ALL MULCH RINGS AROUND TREES AND BOULEVARDPLANTING AREAS TO BE SHREDDED CEDAR WOODMULCHSHEET NUMBER:VERTICAL SCALE:DATE:PREPARED FOR:OFHORIZONTAL SCALE:DRAWN:CHECKED:DESIGNED:INITIAL ISSUE:REVISIONS:Phone    :hLWeZaWer 'rLYe 6XLWe Fax   0LnneWonNa 01 Toll Free  DATE:LICENSE NO.I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY MEOR UNDER MY DIRECT SUPERVISION AND THAT I AM ADULY LICENSED LANDSCAPE ARCHITECT UNDER THE LAWSOF THE STATE OF MINNESOTAP.O. BOX 727WAITE PARK, MN 56387CRYSTAL HOUSING GROUP, LLCCRYSTAL, MINNESOTA5240 APARTMENTSPROJECT NUMBER: 0035789.00LANDSCAPE PLAN04/30/245240 APARTMENTS N:\0035789.00\DWG\CIVIL\0035789.00L-PL01.DWG © 2022 Westwood Professional Services, Inc.BVLREOPRESKHBHSNOSQUAABSSYMBOL LEGENDOVERSTORY DECIDUOUSTREESOVERSTORY CONIFEROUSTREESORNAMENTALTREESAustrian Pine / Pinus nigraAS SHOWNH 50'-60' W 30'-40'6' HT., BBAUS4QTY.223732251. TREE LOCATIONS AND SPACING ARE SUBJECT TO CHANGE BASED ON CONSTRUCTED PARKING LOT,SIDEWALK, AND UTILITY LOCATIONS.2. PARKING LOT TREES SHALL BE PLANTED 5' FROM BACK OF CURB IN A LOCATION THAT DOES NOTINTERFERE WITH CURBSTOPS OR INDIVIDUAL SEWER & WATER CONNECTIONS.3. STREET TREES SHALL BE PLANTED 7' FROM BACK OF SIDEWALK IN A LOCATION THAT DOES NOT INTERFEREWITH INDIVIDUAL SEWER, WATER CONNECTIONS, AND EASEMENTS.4. NO PLANTING WILL BE INSTALLED UNTIL ALL GRADING AND CONSTRUCTION HAS BEEN COMPLETED INTHE IMMEDIATE AREA.5. DECIDUOUS TREES SHOULD BE LOCATED A MINIMUM OF 5' OFF ANY UTILITY PIPE AND CONIFEROUSTREES TREES SHOULD BE LOCATED A MINIMUM OF 15' OFF ANY UTILITY PIPE.6. NO TREE SHOULD BE LOCATED WITHIN 10' OF A HYDRANT OR 15' FROM A STREETLIGHT.7. NO DECIDUOUS TREE WITHIN 5' OF A SIDEWALK OR TRAIL AND NO CONIFEROUS TREES WITHIN 20' OF A PROPOSED SIDEWALK OR TRAIL.8. ALL LANDSCAPED AREAS SHALL BE IRRIGATED WITH A DRIP LINE OR SPRAY SYSTEM AS APPROPRIATE FOR THE PROPOSED PLANTINGS IN THE SPECIFIC AREA. LANDSCAPED BOULEVARD ALONG BROADWAY AVENUE TO BE INCLUDED IN THE IRRIGATION SYSTEM.9. MECHANICALS TO BE SCREENED WITH ADEQUATE VEGETATION.Vintage Gold Chamaecyparis / Chamaecyparis pisifera 'Vintage Gold'4'-0" O.C.CONIFEROUS SHRUBS - 45#5 Cont.VGC15Gro-Low Fragrant Sumac / Rhus aromatica 'Grow Low'6'-0" O.C.DECIDUOUS SHRUBS - 222#5 Cont.GLS82Karl Foerster Grass / Calamagrostis x acutiflora 'Karl Foerster'30" O.C.PERENNIALS / GRASSES - 477#1 Cont.KFG176SAND GENERAL NOTES:1. NEW TREES ARE TO BE 2" IN DIAMETER AT BREAST HEIGHT OR 4.5' ABOVE GRADE.2. SOD SHALL BE IRRIGATED.3. SEE MECHANICAL AND ELECTRICAL PLANS AND SPECIFICATION FOR IRRIGATION WATER, METER, ANDPOWER CONNECTIONS. SITE IRRIGATION SHALL INCLUDE THE BOULEVARD IF APPLICABLE.4. SUB-CONTRACTOR SHALL SUBMIT IRRIGATION SHOP DRAWINGS TO THE ARCHITECT FOR REVIEW ANDAPPROVAL PRIOR TO INSTALLATION.5. SUB-CONTRACTOR TO VERIFY LOCATION OF ALL UNDERGROUND & ABOVE FACILITIES PRIOR TO ANYEXCAVATION OR INSTALLATION. ANY DAMAGE TO UNDERGROUND & ABOVE GROUND FACILITIES SHALLBE THE RESPONSIBILITY OF THE CONTRACTOR AND ALL COSTS ASSOCIATED WITH THE REPAIR ORREPLACEMENT SHALL BE BORNE ENTIRELY BY THE SUB-CONTRACTOR.Taunton Yew / Taxus x media 'Taunton'4'-0" O.C.#5 Cont.TAY30Iroquois Beauty Chokeberry / Aronia melanocarpa 'Morton'4'-0" O.C.#5 Cont.IBC11Incrediball Hydrangea / Hydrangea arborescens 'Abetwo'4'-0" O.C.#5 Cont.ABH72Shenandoah Switch Grass / Panicum virgatum 'Shenandoah'30" O.C.#1 Cont.SWG 1624" O.C.#1 Cont.HOS 54Summer Beauty Allium / Allium tanguticum 'Summer Beauty'18" O.C.#1 Cont.SBA67Apricot Sparkles Daylily / Hemerocallis 'Apricot Sparkles'18" O.C.#1 Cont.ASD164Technito Arborvitae / Thuja occidentalis 'Bailjohn'AS SHOWNH 8'-10' W 4'-5'6' HT., BBTEA12Neon Flash Spirea / Spiraea japonica 'Neon Flash'3'-0" O.C.#5 Cont.NFS36Compact American Viburnum / Viburnum trilobum 'Bailey Compact'5'-0" O.C.#5 Cont.CAV21GENERAL NOTESMedora Juniper / Juniperus scopulorum 'Medora'#10 Cont.MEJ13Crimson Spire Oak / Quercus x bimundorum 'Crimschmidt'AS SHOWNH 40'-50' W 15'-20'2" BBCSO3H 10'-12' W 3'-4'AS SHOWNGuacamole Hosta / Hosta 'Guacamole'131313139 03/31/23 ASI#03 - MN DOLI COMMENTS06/15/23 ASI#04 - ADA & CURB REVISION04/30/24 ASI#08 - SPORT COURT ADDITION08/24/23 ASI#05 - GENERATOR RELOCATION02/22/24 ASI#07 - UTILITY REVISIONS101112135.6 ACACACXXXXX X XXXX 5240 APARTMENTs4 story - 58 UNITS52 underground parking stallsf.f.e.: 875.0 = 100'-1"Gar. F.F.E.: 864.0 = 89'-0"64 surface parking stallsWEST BROADWAY AVENUE84'-4"24'-0"drainage easement- see civilproperty lineright of wayeasementproperty linedrainage easement- see civilproperty lined.p.drainage easement- see civilproperty line20'-9"11'-10"existing sidewalk n.i.c.existing sidewalkn.i.c.transformerlocation- SEE elec.t.p.backup generatorpad- see elec.= ACCESSIBLE PARKING SIGN - SEE CIVIL DRAWINGSNOTES#1- SEE CIVIL FOR PARKING PAVEMENT SECTIONS= EXTERIOR LIGHT FIXTURES - SEE ELECTRICAL= HEATED CONC. SLAB - BY ALTERNATE#2= ACCESSIBLE VAN PARKING SIGN - SEE CIVIL DRAWINGS- SEE LANDSCAPE PLANS FOR ALL INFO PERTAINING TO SITE LANDSCAPE= security camera - SEE ELECTRICAL - see rcp sheetsfacing direction= property line= property setback lines= area not in contract (N.I.C.)overall site impervious area CalculationSite: 1.76 acres = 76,944 sqftBuilding footprint including patios = 19,936 SQFTAll Site pavements = 54,955 SQFT (71.4%)total pervious area = 21,989 sqftTotal parking green space = 2,454 sqft (8.9%)OVERALL SITE CALCULATIONExisting Residential density = 3.3 units per acrerequired 25-50 units per acre+ 1.76 acres x 25 = 44 units min+ 1.76 acres x 50 = 88 units max58 units providedrequired parking58 units x 2 Parking stalls = 116 parking stalls requiredProvided parking64 surface parking stalls OF WHICH 3 ARE ACCESSIBLE52 underground parking stalls of which 3 are accessibleno on street parking 116 total parking stalls OF WHICH 6 ARE ACCESSIBLENOTE: PROOF OF PARKING INDICATED ON OVERALL SITE PLANGENERAL site and landscape NOTES1. Exterior camera locations and mounting height to be verified with sand development andi.t. groups prior to installation. camera locations shown for reference only. forlocations and mounting heights, refer to rcp plan on sheet A-6.02. all camera wires run above hard lid ceilings - to be protected with emt conduit. eachend of conduit to be sealed by camera installer.3. rock mulch at building parameter to consist of 3"-6" washed natural rock, see spec.4. Light poles located near curb lines are to be installed with the face of the conc. pier3'-0" min. from back of curb5. light poles located in parking areas to be centered between parking stalls, typ.6. finished grade at building to be 11" below finished floor U.N.O.7. drainage is to be provided at tot lot area- Option 1: preferred method is an internal drain with positive slope to be connected tounderground storm line.- Option 2: provide positive drainage to lowest corner of tot lot area, and a 6" drainageslot in curb8. all c.i.p. cold joints are to be pinned in an effort to minimize movement+7.44"6'-0" TYP.NOTE:COURSE BROOM FINISH IN SLOPED AREA6'-0"SLOPEMAX. 1:20SLOPEMAX. 1:20SLOPE MAX. 1:50 indicates relative elev. from conc.- see civil for sidewalk elevationscurb10'-0"+4.44"+1.44"+0"+3"+6"+1.44"10'-0"+.48"+.48"+0"SLOPEMAX. 1:20SLOPEMAX. 1:20SLOPE MAX. 1:50 SLOPE MAX. 1:50 2'-0"+4.44"+3"+7.44"+6"+0"+3"+6"+0"+3"+6"10'-0"6'-0"10'-0"PARKING LOT PAVING- SEE CIVILCURB FACETRUNCATED DOOM INLAYas req'd8'-0"VERIFY W/ LOCAL CODE8'-0"VERIFY W/ LOCAL CODE8'-0"VERIFY W/ LOCAL CODECUT LINECUT LINE35'-0"EDGE OF SLAB TO EDGE OF SLABmodular athleticsurface over c.i.p.conc. pad- TAPERED EDGEFIXED HT. basketballequipment- solid slam 60" x 36" glass backboard- DOUBLE RIM HOOP W/ CHAIN NET20" x 48" dia. sano-tubeto be provided foranchoring of basketballhoop- f.e. of sano-tube to match f.e. of play surface, verify- for anchoring requirements refer to installation instructions25'-0" EDGE OF SLAB TO EDGE OF SLAB galvanized chain link fence- 7'-0" from top of curb to top rail- all sides of sport court- install 6" from edge of slab min.slope 1/8" / ft. slope 1/8" / ft.4'-0"PROPERTY LINEVERIFYconcrete infill- see civilremove and repairexisting curb andgutter, see civilexisting curb andgutter, see civil- coordinate cut line with field conditionsexisting parking area- cut and patch as needed, see civil18'-65 8" 2'-0"EXISTING STORM WATER PIPE- SEE CIVILNEW CURB AND GUTTER- see civilVERIFY setback LINEdrainage easementdrainage easementsetback lineproperty easementarea of sportcourt = 875 sqft6'-0"existing curb andgutter, see civil- coordinate cut line with field conditionsNEW curb and gutter- see civilsports court access- to be accessibleremove (1) existing stall,relocate (1) existing stall- coordinate cut line with field conditionsBACK OF CURBexisting structure- see civil(4) 6" PIPE BOLLARDS- 5' O.C. TYP.- MIN. 3" CLEARANCE AT BACK OF CURB- PAINT SAFETY YELLOWEXISTING STORM WATER- SEE CIVILEXISTING STORM WATER- SEE CIVILexisting structure- see civilA-1.1OVERALL SITE PLANBRADLEY D. HAROLDSON#2185809-29-20223100-103-21ajb/ZLO/SMSBDHXX-XX-XX366 South Tenth AvenuePO Box 727Waite Park, MN 56387-0727Office: (320) 202-3100Fax: (320) 202-3139Website: www.SandCompanies.comE-Mail: Architects@SandCompanies.comI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR REPORTWAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION &THAT I AM A DULY LICENSED ARCHITECT UNDER THE LAWS OFMINNESOTA.THESE DRAWINGS AND SPECIFICATIONS ARE THE SOLE PROPERTYOF SAND ARCHITECTS, LLC ANY REPRODUCTION OR REUSE OFTHESE DOCUMENTS IS FORBIDDEN WITHOUT WRITTEN PERMISSIONFROM SAND ARCHITECTS, LLC.SIGNATURE: __________________________________TYPED OR PRINTED NAME:LICENSE NO.:DATE:PROJECT NO.:DRAWN BY:CHECKED BY:DATE ISSUED FORCONSTRUCTION:CRYSTAL, MN5240APARTMENTS5240 WESTBROADWAY AVE.PRINT LOGREVISiON/DATE/COMMENTS06-14-22city submittal06-23-2230% draft07-12-22city resubmittal07-12-22city resubmittal07-21-2275% draft08-25-2290% Draft09-08-22100% REview set09-29-22BID / PERMIT SETSCALE:Overall Site Plan1" = 30'01A-1.1Ntrue1.76 acresSCALE:Accessible Parking Ramp at Sidewalk1/4" = 1'-0"02A-1.11108-24-23ASI #051TBDASI #08-DRAFTSCALE:Enlarged Sport Court Area1/8" = 1'-0"03A-1.1A-1.1032222225/3/2024 10:06:36 AM, AJBrevik 5.6 = ACCESSIBLE PARKING SIGN - SEE CIVIL DRAWINGSNOTES#1- SEE CIVIL FOR PARKING PAVEMENT SECTIONS= EXTERIOR LIGHT FIXTURES - SEE ELECTRICAL= HEATED CONC. SLAB - BY ALTERNATE#2= ACCESSIBLE VAN PARKING SIGN - SEE CIVIL DRAWINGS- SEE LANDSCAPE PLANS FOR ALL INFO PERTAINING TO SITE LANDSCAPE= security camera - SEE ELECTRICAL - see rcp sheetsfacing direction= property line= property setback lines= area not in contract (N.I.C.)GENERAL site and landscape NOTES1. Exterior camera locations and mounting height to be verified with sand development andi.t. groups prior to installation. camera locations shown for reference only. forlocations and mounting heights, refer to rcp plan on sheet A-6.02. all camera wires run above hard lid ceilings - to be protected with emt conduit. eachend of conduit to be sealed by camera installer.3. rock mulch at building parameter to consist of 3"-6" washed natural rock, see spec.4. Light poles located near curb lines are to be installed with the face of the conc. pier3'-0" min. from back of curb5. light poles located in parking areas to be centered between parking stalls, typ.6. finished grade at building to be 11" below finished floor U.N.O.7. drainage is to be provided at tot lot area- Option 1: preferred method is an internal drain with positive slope to be connected tounderground storm line.- Option 2: provide positive drainage to lowest corner of tot lot area, and a 6" drainageslot in curb8. all c.i.p. cold joints are to be pinned in an effort to minimize movementACACACXXXXXX XXXX XXXX X64 SURFACE PARKING STALLS095240 APARTMENTs4 story - 48 UNITS52 underground parking stallsf.f.e.: 875.0 = 100'-1"Gar. F.F.E.: 864.0 = 89'-0"9'-0"TYP.1 8 ' -0 " T Y P . 40 ' -0 "WEST BROADWAY AVENUE6' -0 " T Y P .071008101010DUMPSTER PAD- 4" CURB 3 SIDES- SLOPE TO BACK OF PAD- PROVIDE (2) 4" DRAINAGESLOTS AT LOW ENDCONCRETE GARBAGETRUCK ISOLATION PAD(8" heavy duty conc. pad)light pole (typ)- SEE DETAIL:9 place bike racktransformerlocation- SEE elec.RETAINING WALL- SEE CIVILtyp. bollard- see detail:trench drain- connect to int. sumb basin, to be drained to underground stormwater vaultsplit rail cedar guardrail- top rail to be 42" abv finished grade- locate guardrail in center of 24" wide rock mulch maintenance striptot lotw/ picnic areaproperty lineright of wayeasementproperty lineproperty line5' drainageeasement5' drainageeasementdrainage easementproperty linesecurity camera- see rcp plans for locations and mounting heights- see detail:8'-0"hydronic heat area #1as alternate(approximately 3014 sqft)- see detail:hydronic heat area #2as alternate(approximately 1100 sqft)- see detail:hydronic heat area #3as alternate(approximately 110 sqft)- see detail:9 place bike rackon 8'X12' padslopeTRENCH DRAIN THROUGH SIDEWALKW/ 1/4" CHECKERD GALV. PLATE- SEE DETAIL:backup generatorpad- see elec.3"1'-0"1"VARIES - 36" TO 60" FROM FACE OFBUILDING w/ SMOOTH CURVES* * SEE LANDSCAPE PLAN * *cont. landscape edgingfinish grade /sodmin. slope awayfrom building3"-6" Dia. rock mulch- see spec.weed barrierweed barrier2" MIN.note: finished grad elevations vary.see building elevations, wall sections,and details for grade conditionsand locations5"6"2"6" UNDERSLAB CUSHION2" RIGID INSUL.HYDRONIC HEAT BYBY DIV. 22 - PIPE FASTENEDTO RIGID INSUL.5" CONC. SLAB W/ #4@ 16" O.C. EACH WAYparking areatot lotequip.provide 4"drainageslot in curbconc. borderw/ (2) #5 and 1/2"radius edgesplay surfaceVERIFY W/ MANUF.VERIFY W/ MANUF.12'-0"picnic tablesbbq grill6'-0"TYP.trashrecepticleslopeslopeslope4' high alumfence - typ.9 placebike rack8" drain pipeto storm water- see civilbenchbenchA-1.2ENLARGED SITE PLANBRADLEY D. HAROLDSON#2185809-29-20223100-103-21ajb/ZLO/SMSBDHXX-XX-XX366 South Tenth AvenuePO Box 727Waite Park, MN 56387-0727Office: (320) 202-3100Fax: (320) 202-3139Website: www.SandCompanies.comE-Mail: Architects@SandCompanies.comI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR REPORTWAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION &THAT I AM A DULY LICENSED ARCHITECT UNDER THE LAWS OFMINNESOTA.THESE DRAWINGS AND SPECIFICATIONS ARE THE SOLE PROPERTYOF SAND ARCHITECTS, LLC ANY REPRODUCTION OR REUSE OFTHESE DOCUMENTS IS FORBIDDEN WITHOUT WRITTEN PERMISSIONFROM SAND ARCHITECTS, LLC.SIGNATURE: __________________________________TYPED OR PRINTED NAME:LICENSE NO.:DATE:PROJECT NO.:DRAWN BY:CHECKED BY:DATE ISSUED FORCONSTRUCTION:CRYSTAL, MN5240APARTMENTS5240 WESTBROADWAY AVE.PRINT LOGREVISiON/DATE/COMMENTS06-14-22city submittal06-23-2230% draft07-12-22city resubmittal07-12-22city resubmittal07-21-2275% draft08-25-2290% Draft09-08-22100% REview set09-29-22BID / PERMIT SETNtrue1.76 acresSCALE:Typ. Mulch Bed at Building1" = 1'-0"03A-1.2SCALE:HYDRONIC HEAT DETAIL1" = 1'-0"02A-1.2A-1.102(02/A-1.2)(02/A-1.2)(02/A-1.2)(05/A-1.3)A-1.203TYP.A-1.203TYP.A-1.203TYP.A-1.203TYP.SCALE:TOT LOT1/8" = 1'-0"04A-1.2A-1.204SCALE:Enlarged Site Plan1" = 20'01A-1.2A-1.302A-1.303simA-1.306A-1.306A-8.506(04/A-1.3)(11/A-11.3)(08/ A-1.3)A-1.3011108-24-23ASI #05A-1.10322tbdASI #08-draft2225/3/2024 10:06:47 AM, AJBrevik 5.6 UDC AMENDMENT – CANNABIS, ALCOHOL AND TOBACCO ___________________________________________________________________________ FROM: Dan Olson, City Planner ___________________________________________________________________________ TO: Adam R. Bell, City Manager (for May 21 Meeting) DATE: May 15, 2024 RE: Consider first reading of an ordinance adding requirements to the Unified Development Code for Cannabis, Off-Sale Liquor and Tobacco A.INTRODUCTION The City Council is asked to consider first reading of an ordinance amending the city’s unified development code (UDC) to incorporate regulations related to cannabis, off-sale alcohol and tobacco sales. Notice of the May 13 public hearing was published in the Sun Post on May 2 , posted to all neighborhoods on Nextdoor, and mailed to currently licensed alcohol and tobacco businesses (see attachments B and C). At the May 13, 2024 Planning Commission public hearing, the Commission recommended approval of the ordinance in attachment A. No one from the public provided comments. Attachments: A.Proposed ordinance B.Current off-sale liquor licenses C.Current off-stale tobacco licenses D.Map of proposed land use buffers COUNCIL STAFF REPORT Cannabis, Alcohol and Tobacco in UDC 5.7 UDC AMENDMENT – CANNABIS, ALCOHOL AND TOBACCO B. BACKGROUND As the city prepares for the state’s eventual licensing of full cannabis shops in addition to tetrahydrocannabinol (THC) edibles, the City Council held work sessions regarding potential city code amendments. Based on Council discussion at the March 19, 2024 work session, staff has prepared a UDC amendment that would move the buffer distance requirements from the city’s THC edibles licensing ordinance to the UDC, and also apply the same buffers to off-sale alcohol and tobacco sales. C. PURPOSE AND DESCRIPTION OF PROPOSED ORDINANCE Purpose. Achieve long-term parity in locational restrictions (buffer distances) for THC edibles, off-sale alcohol and tobacco sales; and have buffers in place for whenever the city’s current THC licensing ordinance is supplanted by state licensing sometime in 2025. Note: Full cannabis shops are not yet allowed by state law, but under the proposed ordinance the city would restrict them more than THC edibles, including a cap of no more than two full cannabis shops in Crystal in addition to the buffer distances. Definitions. Several definitions would be added to section 505 of the UDC. Many of these definitions are based on language from state statutes. Land use tables. Depending on the size or scope of the cannabis, off-sale alcohol or tobacco sales, the use would be classified as either a principal or accessory use. Buffer distances. Cannabis, off-sale alcohol or tobacco sales cannot be located within 500 feet of a school, park, or residential treatment facility. Note: The term “school” does not include the Robbinsdale Transition Center at the Crystal Shopping Center which primarily serves adults. Nonconforming uses. Since the buffer distances would also apply to existing off-sale alcohol and tobacco businesses, some of those businesses would become legally nonconforming (“grandparented”) uses (attachment D). Note: Legally nonconforming (“grandparented”) means that these businesses could continue to operate but cannot expand, and if the use is discontinued for one year, then that location can no longer have an off-sale alcohol or tobacco business. Effective date. New buffer distance requirements would be added to the UDC for cannabis, off-sale alcohol and tobacco sales with an effective date of January 1, 2025. At that time, any THC edible, off -sale alcohol or tobacco sales within a buffer zone would be grandparented. 5.7 UDC AMENDMENT – CANNABIS, ALCOHOL AND TOBACCO Note: A separate ordinance removing the buffer distances from the current THC edibles licensing ordinance would be effective 30 days after publication, meaning an expected effective date of July 13, 2024. This will create a 5½ month window for any licensed off-sale alcohol and tobacco business located within a buffer to get a THC edibles license before January 1, 2025 when the UDC changes go into effect and their THC edible sales become grandparented just like their sales of off- sale alcohol and tobacco. Number of businesses to become lawfully nonconforming (“grandparented”) on January 1, 2025. Off-sale liquor. The city currently has 9 off-sale alcohol licenses (attachment B): ➢4 would continue to be permitted uses (black “A” on attachment D) ➢5 would become grandparented (gray “A” on attachment D) Tobacco. The city currently has 21 tobacco licenses (attachment C): ➢9 would continue to be permitted uses (black “T” on attachment D) ➢12 would become grandparented (gray “T” on attachment D) D.REQUESTED ACTION At the May 13, 2024 Planning Commission meeting, the Commission recommended approval of the UDC amendments by a vote of 6 to 1 (2 members were absent). City Council first reading of the ordinance (attachment A) amending the UDC to add requirements for cannabis, off-sale alcohol and tobacco is requested. Anticipated schedule: June 4, 2024 Council considers second reading and adoption June 13, 2024 Summary of ordinance published Jan. 1, 2025 * Effective date of ordinance *A separate ordinance removing THC edibles buffers from the current licensing ordinance would be effective July 13, 2024. 5.7 DRAFT 5-2-24 1 CR205-30-935489.v7 CITY OF CRYSTAL ORDINANCE #2024-____ AN ORDINANCE AMENDING THE CRYSTAL UNIFIED DEVELOPMENT CODE REGARDING CANNABIS BUSINESSES, LIQUOR SALES, AND TOBACCO SALES The City of Crystal ordains: ARTICLE I. Chapter V, Section 505 of the Crystal city code is hereby amended as follows and renumbering the subdivisions as may be needed: Subd. . Cannabinoid. “Cannabinoid” has the meaning given the term in Minnesota Statutes, section 342.01, subdivision 10. Subd. _. Cannabis business. “Cannabis business” has the meaning given the term in Minnesota Statutes, section 342.01, subdivision 14. Subd. _. Cannabis product. “Cannabis product” means any product containing a cannabinoid that a registered cannabis business is authorized by its state-issued license to sell to the public at retail. Subd. _. Cannabis retailer business. “Cannabis retailer business” means a cannabis business that is a cannabis retailer, a cannabis mezzobusiness with a retail operations endorsement, or a cannabis microbusiness with a retail operations endorsement, as those terms are defined in Minnesota Statutes, section 342.01 and applicable Minnesota administrative rules. Subd. . Off-sale liquor store. “Off-sale liquor store” means a retail business licensed to sell liquor at off-sale and that derives more than 50% of its gross revenue from the sale of liquor. Subd. . Principal cannabis business. “Principal cannabis business” means a cannabis business that derives more than 50% of its gross revenue from the sale of cannabis products. Subd. . Tobacco products. “Tobacco products” means tobacco, tobacco-related devices, and electronic delivery devices as those terms are defined in Minnesota Statutes, section 609.685, subdivision 1. Subd. . Tobacco shop. “Tobacco shop” means a retail establishment licensed by the city to sell tobacco and that derives more than 50% of its gross revenue from the sale of tobacco products. ARTICLE II. Permitted Principal Uses. Chapter V, Subsection 515.17, Table 3 of the Crystal city code is hereby amended by adding additional uses as follows: Use R-1 R-2 R-3 C TC I AP Use-Specific Standards in Section: Attachment A 5.7 DRAFT 5-2-24 2 CR205-30-935489.v7 Principal Cannabis Business - - - P P P - 515.19, subdivision 4(n) Off-Sale Liquor Store - - - P P P - 1200 & 515.19, subdivision 4(o) Tobacco Shop - - - P P P - 1105 & 515.19, subdivision 4(p) ARTICLE III. Use Specific Standards for Principal Uses. Chapter V, Subsection 515.19, subdivision 4 of the Crystal city code is hereby amended as follows: (i) Retail establishments. Retail establishments are subject to the following standards: (1) Repair is allowed for a retail establishment, but a conditional use permit is required if the repair is done outdoors. The applicant shall demonstrate that such outdoor repair will not negatively impact neighboring properties; (2) Within the TC district, retail space is limited to 15,000 gross square feet per floor. Additional square footage may be allowed with a conditional use permit, not to exceed a building footprint of 20,000 square feet; (3) Within the Commercial district, retail establishments may have up to 50% of the gross floor area as storage or warehouse space; and (4) Within the Industrial district, retail establishments are limited to 50% of the gross floor area of the principal use. (5) Any retail establishment engaging in the sale at retail of any cannabis product, tobacco, or liquor at off-sale shall not be located within 500 feet of a school, public park, or residential treatment facility. The following apply for the purposes of this paragraph. (i) The distance between properties shall be measured from the closest points between the lot containing the business and the lot containing the identified use to which the buffer applies. (ii) The term “school” means a public or private facility that provides educational programs to ten or more people who are under the age of 21 in a classroom setting. The term includes, but is not limited to, any school operated by an independent school district or a charter school operating under Minnesota Statutes, chapter 124E. The term does not include the Robbinsdale Transition Center or similar adult education schools. (iii) The term “public park” means an open space, playground, athletic field, or other facility owned by the city, a school district, the county, or other public entity that is open to, and regularly used by, those under the age of 21. 5.7 DRAFT 5-2-24 3 CR205-30-935489.v7 (iv)The term “residential treatment facility” means a facility providing mental health, alcohol, or drug treatment services established or operated in accordance with Minnesota Rules, chapter 2960, or Minnesota Statutes, chapters 245G or 260C. . . . (n)Principal cannabis businesses. Principal cannabis businesses are subject to the following standards: (1)Shall comply with the standards imposed on retail establishments under Crystal city code, subsection 515.19, subdivision 4(i). (2)Shall not be located in any buffer zone identified in subdivision 4(i)(5) of this subsection. (3)Shall only be located in a zoning district in which the use is allowed, and then only upon obtaining all licenses that may be required. (4)It must be registered with the city in accordance with Minnesota Statutes, section 342.22 and the registration procedures established by the city. (5)In accordance with Minnesota Statutes, section 342.13(i), no more than two cannabis retailer businesses may be located within the city. If, however, Hennepin County has one active registration for cannabis retailer businesses for every 12,500 residents in the county, then no cannabis retailer businesses are allowed in the city and the city shall not undertake process in Minnesota Statutes, section 342.22 to register any such business. (o)Off-sale liquor stores. Off-sale liquor stores are subject to the following standards: (1)Shall comply with the standards imposed on retail establishments under subdivision 4(i) of this subsection. (2)Shall not be located in any buffer zone identified in subdivision 4(i)(5) of this subsection. (p)Tobacco shops. Tobacco shops are subject to the following standards: (1)Shall comply with the standards imposed on retail establishments under subdivision 4(i) of this subsection. (2)Shall not be located in any buffer zone identified in subdivision 4(i)(5) of this subsection. ARTICLE IV. Permitted Accessory Uses. Chapter V, Subsection 515.21, Table 4 of the Crystal city code is hereby amended by adding additional uses as follows: 5.7 DRAFT 5-2-24 4 CR205-30-935489.v7 Accessory Use R-1 R-2 R-3 C TC I AP Zoning Certificate Required Use-Specific Standards in Subsection: Retail sale of Cannabis products, Off- sale liquor, or Tobacco products - - - P P P - No See note [4] 4. The sale of cannabis products as an accessory use to a retail use is subject to standards in subsection 515.23, subdivision 2(f), the sale of liquor at off-sale as an accessory use is subject to standards in section 1200 and subsection 515.23, subdivision 2(f), and the sale of tobacco products as an accessory use is subject to standards in section 1105 and subsection 515.23, subdivision 2(f). ARTICLE V. Use Specific Standards for Accessory Uses. Chapter V, Subsection 515.23, subdivision 2 of the Crystal city code is hereby amended as follows: (f) Sale of cannabis products, off-sale liquor, and tobacco products. Any retail establishment that sells cannabis products, off-sale liquor, or tobacco products at retail as an accessory use to its principal use is subject to the following standards: (1) The sale of such products shall only be accessory to, and occur within, a retail establishment. If a retail establishment derives more than 50% of its gross revenue from the sale of any one of the products, such sales cannot be considered an accessory use and the retail establishment must obtain all permits or permissions required to sell the product as its principal use. (2) The retail establishment must possess such licenses as may be required to sell such products. (3) The sale of such products is only allowed if the lot containing the retail establishment is located outside of the buffers zones identified in Crystal city code, subsection 515.19, subdivision 4(i)(5). (4) If the retail establishment is selling cannabis products, it must be registered with the city in accordance with Minnesota Statutes, section 342.22 and the procedures established by the city. ARTICLE VI. Incorporate. City staff is authorized and directed to update the table of contents and to make such other changes as are necessary to incorporate the amendments adopted by this Ordinance into the Crystal city code. ARTICLE VII. Effective Date. This ordinance is effective on January 1, 2025. 5.7 DRAFT 5-2-24 5 CR205-30-935489.v7 BY THE CITY COUNCIL Jim Adams, Mayor ATTEST: ____________________________ Christina Serres, City Clerk Double underlined material is being added and stricken material is being deleted. First Reading: ____________, 2024 Second Reading: __________, 2024 Council Adoption:_________, 2024 Publication: Effective Date: 5.7 Black A on map (permitted under proposed ordinance) Gray A on map (grandparented under proposed ordinance) Company DBA Address 1 Missy Hope Inc. Hope Liquor 111 Willow Bend 1 Liquor Barrel Liquor Barrel 2728 Douglas Dr N 1 Mejron Investments Inc The Wine Thief & Ale Jail 3600 Douglas Dr N 1 Ashley's Liquor, Inc.Ashley's Liquor 4920 West Broadway 1 Klever Liquor Inc Klever Liquor 5120 56th Ave N 1 SuperValu, Inc Cub Wine & Spirits 5201 36th Ave N 1 Advancer Mercantile, LLC Liquor Barrel Wine & Spirits 5628 West Broadway 1 RPSM LLC Adair Liquor 6001 42nd Ave N 1 Zahid Beverage Group LLC Crystal Liquor Warehouse 6200 56th Ave N TOTAL Black A on map TOTAL Gray A on map 4 5 Current Off-Sale Alcohol Licenses Attachment B 5.7 Black T on map (permitted under proposed ordinance) Gray T on map (grandparented under proposed ordinance) Company DBA Address 1 Crystal Tobacco & Cigar Outlet Plus, Tobacco Outlet 123 Willow Bend 1 Main Grocery & Tobacco Inc Mini Grocery & Tobacco 2708 Douglas Dr N 1 Trilogy LLC Trilogy LLC 2712 Douglas Dr N 1 Liquor Barrel Liquor Barrel 2728 Douglas Dr N 1 Almsted Enterprises Inc Almsted's Fresh Market 4200 Douglas Dr N 1 Ashley's Liquor, Inc. Ashley's Liquor 4920 West Broadway 1 Himalaya LLC dba 36th Ave Smoke 36th Ave Smoke Shop 5101 36th Ave N 104 1 Klever Liquor Inc Klever Liquor 5120 56th Ave N 1 SuperValu, Inc Cub Wine & Spirits 5201 36th Ave N 1 Charles R Knaeble VFW Post #494 VFW Post #494 5222 56th Ave N 1 SuperValu, Inc Cub Foods #30124 (1601) 5301 36th Ave N 1 Northern Tier Retail LLC Speedway #4052 5359 West Broadway 1 Holiday Stationstores, LLC Holiday Stationstore #300 5410 Lakeland Ave N 1 Dark Horse Vapors Inc Dark Horse Vapery 5522 West Broadway 1 PurpleRose Cigar and Hookah PurpleRose Cigar and Hookah Shop 5530 West Broadway 1 Advancer Mercantile, LLC Liquor Barrel Wine & Spirits 5628 West Broadway 1 RPSM LLC Adair Liquor 6001 42nd Ave N 1 Tobacco 18 LLC Tobacco 18 6016 42nd Ave N 1 Zahid Beverage Group LLC Crystal Liquor Warehouse 6200 56th Ave N 1 Walgreens Co Walgreens #5883 6800 56th Ave N 1 Northern Tier Retail LLC Speedway #4187 7818 36th Ave N TOTAL Black T on map TOTAL Gray T on map 9 12 Current Tobacco Licenses Attachment C 5.7 Attachment D5.7 ___________________________________________________________________________________ FROM: John Sutter, Community Development Director TO: Adam R. Bell, City Manager (for May 21 City Council meeting) DATE: May 15, 2024 SUBJECT: First reading of an ordinance amending the ordinance requiring a license and imposing regulations on the retail sale of edible cannabinoid products ___________________________________________________________________________________ In 2023 the City Council adopted an edible cannabinoids licensing ordinance which included buffer distances prohibiting such sales on property within 1,000 feet of any school or 500 feet from any park or residential treatment facility. Based on subsequent City Council discussions, staff and the City Attorney prepared a package of ordinance changes that would remove the buffers from the licensing ordinance and add them to the Unified Development Code (UDC) with an effective date of Jan. 1, 2025. The UDC buffers would be less restrictive, prohibiting such sales on property within 500 feet of any school, park or residential treatment facility, and also excluding the Robbinsdale Learning Center from the definition of school because it primarily serves adults. On May 13 the Planning Commission held a public hearing on the UDC amendment ordinance and recommended approval. The UDC amendments would go into effect on Jan. 1, 2025. Presuming that the Council approves first reading of the UDC amendment on May 21, staff recommends that the Council also approve first reading of the attached ordinance removing the buffer requirements from the edible cannabinoids licensing ordinance.* *If second reading of this ordinance is approved on June 4, it would be published on June 13 and effective on July 13, 2024. Due to the UDC amendment’s Jan. 1, 2025 effective date, this will create a 5½ month window of opportunity for existing off-sale alcohol or tobacco businesses to be issued an edible cannabinoids license even if they are located within a buffer. Staff will directly contact each licensee to inform them of this opportunity. REQUESTED COUNCIL ACTION Approve first reading of the attached ordinance removing the buffer requirements from the edible cannabinoids licensing ordinance. COUNCIL STAFF REPORT Remove buffer requirements from edible cannabinoids licensing ordinance 5.8 CR205-30-947490.v1 CITY OF CRYSTAL ORDINANCE NO. 2024-____ AN ORDINANCE AMENDING THE ORDINANCE REQUIRING A LICENSE AND IMPOSING REGULATIONS ON THE RETAIL SALE OF EDIBLE CANNABINOID PRODUCTS The City of Crystal ordains: ARTICLE I. Buffers Removed. Section 5 of Ordinance No. 2023-05, which the City Council adopted on September 5, 2023, is hereby amended by adding the double underlined material and deleting the stricken material as follows: Section 5. Ineligible Places and Operations. The city shall not issue or renew a license under this ordinance to sell edible cannabinoid products to: (a) A business or operation that does not qualify as an eligible business under this ordinance; (b) [Reserved] A business located, or proposed to be located, on a lot that is within: (1) 1,000 feet of a school; (2) 500 feet of a residential treatment facility; or (3) 500 feet of a public park; Distance shall be measured between boundaries of the lot containing the business and the lot containing the school, treatment facility, or public park. If a lot contains both a school and a public park, the 1,000 foot distance shall apply. ARTICLE II. Effective Date. This ordinance is effective upon adoption and 30 days after publication. Adopted this ____ day of ______________ 2024. BY THE CITY COUNCIL Jim Adams, Mayor ATTEST: ____________________________ Christina Serres, City Clerk 5.8 CR205-30-947490.v1 First Reading: ____________, 2024 Second Reading: __________, 2024 Council Adoption:_________, 2024 Publication: Effective Date: 5.8 Memorandum DATE: May 13th, 2024 TO: City Council FROM: Adam Bell Matt Haga SUBJECT: Council Chambers | Meeting Room Upgrades ____________________________________________________________________ Attached to this memo you will find a quote prepared for the City of Crystal by FinePoint Tech to manage design, bidding, and construction administration for upgrades needed in the City of Crystal’s Council Chambers. The City of Crystal contracted with FinePoint in 2023 to conduct a needs assessment of the Council’s meeting room. During that assessment, it was found that many of the components were nearing their end-of-life and that changes were needed to bring the room up to current standards for both virtual meetings and broadcast television while improving the end-user experience in the room and broadcast booth. FinePoint tech quoted the City of Crystal a price of $35,560 for their design and oversight of the upgrade process. This quote is in line with the anticipated amount of $35,000 from FinePoint’s full needs assessment report. The services quoted in this proposal, as well as the overall project, are budgeted for in the City’s Cable Equipment Fund, which has $350,000 in 2024. The construction will occur in 2025. Thank you for your consideration. 5.9 RESOLUTION NO. 2024 - ___ APPROVING THE CONTRACT WITH FINEPOINT TECH FOR DESIGN, BIDDING, AND CONSTRUCTION OVERSIGHT SERVICES FOR COUNCIL CHAMBERS UPGRADES AS PLANNED FOR IN THE CABLE EQUIPMENT FUND WHEREAS, the City of Crystal is dedicated to providing accessible, functional, and user-friendly meeting spaces for elected officials, staff, and citizens; and WHEREAS, the City of Crystal has planned and budgeted $350,000 in the Cable Equipment Fund for Council Chambers upgrades; and WHEREAS, the City of Crystal was able to obtain pricing of $36,560 for design, bidding, and construction management services in the Council Chambers from FinePoint Tech; and WHEREAS, this purchase will ensure that the City of Crystal’s meeting capabilities inside the Council Chambers at City Hall are improved both for those attending in person meetings, or those attending virtually. NOW, THEREFORE, BE IT RESOLVED, that the Crystal City Council authorizes the contract with FinePoint Tech for project oversight services related to the Council Chambers upgrades in the amount of $35,560. Adopted by the Crystal City Council this 21st day of May 2024. _____________________________ Jim Adams, Mayor ATTEST: _____________________________ Christina Serres, City Clerk 5.9 City of Crystal, MN Council Chambers 2024 Upgrades Presented To: Matthew Haga Systems Administrator 5.9 FINEPOINT TECHNOLOGY, LLC PAGE | 2 416 GATEWAY BLVD BURNSVILLE, MN 55337 FINEPOINT TECHNOLOGY, LLC 416 Gateway Blvd Burnsville, MN 55337 612.254.7462 Fax: 612.254.7386 www.finepoint.tech May 9th, 2024 Matthew Haga System Administrator City of Crystal, MN 4141 Douglas Drive N. # 1696 Crystal, MN 55422 RE: City of Crystal, MN 2024 Council Chambers Upgrades Dear Mr. Haga, We would like to thank you for allowing us the opportunity to provide a proposal to design the broadcast and presentation systems for the council chambers at city hall. We look forward to continuing the work and effort that we started with the needs assessment. We’ve assembled a proposal that includes a full design RFP package for the broadcast and presentation systems for the council chambers. We’ve also included project administration and an 11-month post installation walk to identify warranty items with the city and address them with the contractor prior to the one year warranty expiring. We look forward to the opportunity to collaborate with the City of Crystal, MN. Please contact us if there are any questions. Thank you for your time and attention, For FinePoint Technology, LLC: David Soukup, CTS-I, CTS-D, RCDD Partner david.soukup@finepoint.tech 5.9 FINEPOINT TECHNOLOGY, LLC PAGE | 3 416 GATEWAY BLVD BURNSVILLE, MN 55337 PROJECT DESCRIPTION The City of Crystal is in the process of planning an upgrade to the existing council chambers audiovisual and broadcast systems. The current technology has reached the end of life and is due for replacement to better serve the current and future needs of the space. The city has completed a needs assessment identifying technology needs and changes that will be used as a reference and a guide during the design process. SCOPE OF WORK – RFP DESIGN PACKAGE AND PROJECT ADMINISTRATION FinePoint believes that it’s important to be part of the project from beginning to end and has broken the project up into three phases, design, bidding, and construction administration. Council Chambers Broadcast & Presentation Systems Phase I – Design & Construction Documents: The design phase consists of determining the project timeline, reviewing the needs assessment, developing budget and construction drawings. During this phase FinePoint will provide the following services: • Coordinate a series of design meetings to review the needs assessment and further define the design requirements of the space. • Create a design narrative describing system functions, and capabilities, and providing updated cost budgets in line with the report. • Coordinate with the owner’s team for architectural, electrical, and mechanical needs. • Write system specifications to be used as part of the contract documents during the bidding process. • Create a drawing package to include: one-Line drawings, rack elevations, floor plans, reflected ceiling plans, and custom panels, and include DSP and control system touch panel layouts as needed. • Identify any additional mechanical, electrical, or architectural changes necessary to accommodate system design. • Coordinate with the city to assemble final RFP documents and issue for Bid. Phase II – Bid: During the bid phase the design documents are released to contractors for response. During this phase FinePoint will provide the following services: • Bidding assistance: Attend a pre-bid meeting and answer any questions pertaining to the design and bid documents. Provide written addenda to the bid as a formal response to questions. • Review bid responses for completeness and accuracy. Review vendor qualifications and follow up with references. Provide official recommendation to proceed with selected vendor. 5.9 FINEPOINT TECHNOLOGY, LLC PAGE | 4 416 GATEWAY BLVD BURNSVILLE, MN 55337 Phase III – Construction Administration The construction administration phase happens just after the bid award and continues until after the contractor has completed all of their duties. During this phase FinePoint will provide the following services: • Provide contract administration duties to include submittal review, pay app review, RFI responses, change order responses, etc. as needed throughout the duration of the installation. • Provide onsite review and inspection of the contractors work and ensure its meeting specification. • Provide final checkout of the system and generate the punch list for the contractor. • Establish contractors warranty start date. • Receive final as-built deliverables from the contractor and deliver to the city. • Provide an 11-month warranty walkthrough with the owner and contractor to identify any warranty items that need to be addressed before the 1st year warranty expires. BASIS OF PROPOSAL This proposal is based upon our understanding of the project as discussed between the City of Crystal and FinePoint. If the project changes in scope as described hereafter, the design fees may need to be reevaluated. CLIENT RESPONSIBILITY Prior to or shortly after commencing the design, we request the following information: • Provide a list of project stakeholders. • Assist with the coordination of stakeholders and users of the council chambers for the design meetings. • Provide access to the facility for review and access to any existing documentation. SCHEDULE Work to follow a mutually agreed upon schedule at project commencement. FinePoint’s work will begin when a signed proposal has been received. FEES We propose to perform the work described herein, for the following fees in accordance with our standard Terms and Conditions. Travel costs for onsite trips have been included and it’s assumed all documentation to be electronic. BASE CONTRACT FEE System Design and RFP Creation $25,760.00 Bidding Assistance $645.00 Project Administration $9,155.00 TOTAL $35,560.00 5.9 FINEPOINT TECHNOLOGY, LLC PAGE | 5 416 GATEWAY BLVD BURNSVILLE, MN 55337 ADDITIONAL SERVICES beyond the scope of this agreement include but are not limited to: • Control System Programming, Commissioning Services, or additional rooms outside of the council chambers, control rooms, or immediate lobbies adjacent to the spaces. Additional services shall be charged on a Time and Materials basis or a for a negotiated fee plus reimbursable expenses only after written authorization to proceed is received from the Client. TERMS AND CONDITIONS 1. Invoicing: We only bill work performed, and fees are invoiced monthly based on a percentage of completion. Payment is due in full, without retainage within 30 days. 2. Insurance: FinePoint Technology carries Professional Liability, General Liability, and Workers Compensation in accordance with typical requirements, and will, upon request provide a certificate of insurance. Increases in insurance coverage limits beyond those which are carried by FinePoint and the cost of adding additional insured to our policy as directed by the Program Manager, Owner, or Architects will be invoiced as a reimbursable expense. 3. Indemnification: FinePoint Technology and the City of Crystal, MN agree to indemnify and hold each other harmless from and against any and all claims, liabilities, suites, demands, losses, damages, costs and expenses (including reasonable attorney’s fees and cost of defense), to the extent caused by the negligent acts, errors, or omissions of the other, or anyone for whose acts either of them may be legally liable. ACCEPTANCE Please sign and return one copy of this proposal to acknowledge your understanding of our Scope of Services, Fees, and Terms and Conditions and to authorize us to proceed. We appreciate the opportunity to have prepared this proposal and look forward to working with you on the project. If you have any questions concerning this proposal or our services, please call. We (Client) accept the terms of this Proposal: Name (Print) Title: Date: Client Company: Billing Address ______________________________________________ 5.9 Please hand this form to the City Clerk before the meeting begins. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to 10 minutes. (Information provided on this form is open to the public) (please print clearly) The topic I wish to address is:,. _..-_. Name:--hx,L .� ti � l dL Address:_2 5-20 2 v-'-& j` \j` Lip Code: Date:,_ / 2, f LY .T.. Day Phone (optional): Email (optional): Kr; She CV Thank you for your attendance and participation. Please hand this form to the City Clerk before the meeting begins. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to 10 minutes. (Information provided on this form is open to the public) (please print clearly) The topic I wish to address is: Name Address: C7 7/ ) A C Zip .ode: Date:/ l �7t Day Phone (option al):_ Email (optional): Thank you for your attendance and participation. Please hand this form to the City Clerk before the meeting begins. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to 10 minutes. (Information provided on this form is open to the public) (please print clearly) The topic I wish to address is: L iy �G"LS — - - Name: im HDI )f Address GQ,Q'`X-f <-?94 /4y ,/U lip Codc �' Date: Day Phone (optional):_ Email (optional): tAi9�4SJ/)-621MSVl , co Thank you for your attendance and participation. Please hand this form to the City Clerk before the meeting begins. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to 10 minutes. (Information provided on this form is open to the public) (please print clearly) The topic I wish to address is:_ Name IL Address: 1 S% Zip Code: .+ _ _ Date: Day Phone (optional): Email (optional): Thank you for your attendance and participation. Please hand this form to the City Clerk before the meeting begins. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to 10 minutes. 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