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2024.02.20 Council Meeting AgendaPage 1 of 3 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: Feb. 16, 2024 City Council Meeting Agenda Tuesday, Feb. 20, 2024 7 p.m. Council Chambers/Zoom Meeting The city manager’s comments are bolded. 1. Call to Order, Roll Call, and Pledge of Allegiance 2. Approval of Agenda The Council will consider approval of the agenda. 3. Proclamation 3.1 The Mayor will proclaim March 2024 as Women’s History Month in the City of Crystal. 4. Consent Agenda The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 4.1 Approval of the minutes from the following meeting s: a. The City Council work session on Feb. 6, 2024. b. The City Council meeting on Feb. 6, 2024. c. The City Council special work session on Feb. 6, 2024. d. The City Council work session on Feb. 8, 2024. 4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk . 4.3 Adoption of a resolution accepting donations. 4.4 Accept the Biennial Body Camera Audit Notification. 4.5 Approval of the appointment of JD Moore II to the Parks and Recreation Commission for a term to expire Dec. 31, 2024 4.6 Approval of the appointment of Angela Spores to the Parks and Recreation Commission for a term to expire Dec. 31, 2026 5. Open Forum The City Council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is limited to three m inutes, and topic discussion is limited to 10 minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any Page 2 of 3 item brought before the Council during Open Forum. The Council may place items discussed during Open Forum onto subsequent council meeting agendas. 6. Regular Agenda 6.1 The Council will consider approval of disbursements of more than $25,000 submitted by the finance department to the City Council, a list that is on file in the office of the finance department. Recommend approval of disbursements over $25,000. 6.2 The Council will consider a resolution approving a front setback variance at 6124 Lakeland Ave. N. The owner of the home at 6124 Lakeland Ave. N. is applying for variances for multiple home additions. These variance requests are only required as a result of the Hennepin County 2012 right -of-way increase . The Planning Commission held a public hearing on February 12 and unanimously recommended approval of the variances contingent upon the conditions outlined in the staff report. Approval of the variances is recommended. 6.3 The Council will consider a resolution approving a transfer of funds from the Public Safety Aid to the West Metro Fire -Rescue District. During the 2023 MN Legislative Session, Crystal was granted supplementary Public Safety Aid funds. Because the ai d was intended to provide additional funding support to both police and fire departments, city staff recommends the transfer of $200,000 of the aid allocati on to the West Metro Fire and Rescue District. The City of New Hope has also approved the transfer of the same amount of its respective aid allocation to the District. 6.4 The Council will consider resolution s related to a Joint Powers Agreement (JPA) with the State of Minnesota Bureau of Criminal Apprehension (BCA). At the February 6 Work Session, Chief Revering and Deputy Chief Hubbard provided an overview of the new joint Violent Crime Reduction Unit (VCRU) through a partnership with the MN BCA. Because of Crystal PD’s reputation for excellence, the city is one of ten cities selected to participate in the initial VCRU program. The state will provide full funding for one officer, including overtime and benefits, a vehicle, a body camera, and other necessary equipment as needed for a minimum of three years. Two council actions are requested. First, recommend approval of the JPA with the BCA to join the VCRU. Second, recommend approval of the authorization to increase the Crystal Police strength from 34 to 35 officers for the duration of the JPA funding. If the funding for the VCRU officer is eliminated, the authorized strength would be reduced back to thirty-four. a. Approve the V iolen t Crime Reduction Unit Joint Powers Agreement with the BCA ; and b. Adopt a resolution approving the authorized strength of police officers from thirty-four (34) to thirty-five (35) while th e VCRU position is funded. Page 3 of 3 6.5 The Council will consider a resolution for LED lighting upgrades at City Hall. The lighting at City Hall has been on the list for LED replacement for several years. There is $100,000 budgeted and funding available in the Long Term Plan for these upgrade s. Staf f had recommended pushing these to 2025, but it has become apparent that due to some fixtures needing to be replaced sooner, all the lighting should be done now instead of waiting until 2025 and only replacing some of the lights. Additionally, if done now, there are rebates available. Recommend approval of the contract with UHL for the City H all lighting upgrades. 6.6 The Council will consider resolutions for improvements at Crystal Cove Aquatic Center. The plans and specifications have been completed and are under final review by staff and Kraus-Anderson. Of note, the pool features like shade structures and the climbing wall are not part of the bid packet. These items can and will be purchased separately following the bid award to ensure total project costs remain under budget. Improvements to the aquatic center building are also planned but will be handled through a quote process rather than a bid process. Two actions are included here. Staff recommends the adoption of the resolution approving plans and specifications for improvements at the Crystal Cove Aquatic Center and the authorization of the advertisement of bids for construction of said improvements. a. Approve the plans and specifications for improvements at Crystal Cove Aquatic Center; and b. Orde r advertisement for bids for improvements at Crystal Cove Aquatic Center. 7. Announcements a. City offices are closed on Monday, Feb. 19, in observance of the Presidents’ Day holiday. b. Metro Transit and Hennepin County will hold a community open house to show the latest plans for the Blue Line Extension on Thursday, March 7 from 5-8 p .m. at the Crystal Community Center. c. The Community Iftar dinner is Thursday, March 14 at 5:45 p.m. at the Crystal Community Center. d. The next City Council work session is Thursday, March 14 at 7:00 p.m. in the Council Chambers at City Hall and via Zoom. e. The re is no City Council meeting on Tuesday, March 5 due to the Presidential Nomination Primary election. Therefore, the next City Council meeting is Tuesday, March 19 at 7 p.m. in the Council Chambers at City Hall and via Zoom. f. Crystal Police Department Open House is Saturday, April 27 from 10 a.m. – 1 p.m. at 4141 Douglas Dr. N. g. City Council meetings and work sessions are open to the public. Current and previous meetings are available for viewing and listening at www.crystalmn.gov. 8. Adjournment Have a great weekend; a reminder that city offices are closed on Monday, Feb. 19 in observance of the Presidents’ Day holiday. See you at Tuesday’s meeting.