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2024.01.02 Council Meeting AgendaPage 1 of 3 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: Dec. 22, 2023 City Council Meeting Agenda Tuesday, Jan. 2, 2024 7 p.m. Council Chambers/Zoom Meeting The city manager’s comments are bolded. 1. Call to Order, Roll Call, and Pledge of Allegiance 2. Approval of Agenda The Council will consider approval of the agenda. 3. Proclamation 3.1 The Mayor will proclaim Jan. 15, 2024, as Dr. Martin Luther King, Jr. Day in the City of Crystal. 4. Consent Agenda The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 4.1 Approval of the minutes from the following meetings: a. The City Council work session on Dec. 14, 2023. b. The City Council work session on Dec. 19, 2023. c. The City Council meeting on Dec. 19, 2023. d. The City Council and Inclusion and Diversity Commission joint work session on Dec. 19, 2023. 4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 4.3 Approval of designating the Sun Post as the primary legal newspaper and the Star Tribune as the secondary legal newspaper for the City of Crystal in 2024. 4.4 Adoption of a resolution designating depositories of the City of Crystal for 2024. 4.5 Approval of the following annual city staff appointments for 2024:* a. Hennepin Recycling Group (HRG): City Manager Adam R. Bell. b. Local Government Information Systems (LOGIS) Board Member and alternate: Board Member - City Manager Adam R. Bell; and alternate – Assistant City Manager Kim Therres. c. Northwest Suburbs Cable Communications Commission and CCX Media Board Member: City Manager Adam R. Bell. d. Pets Under Police Security (PUPS) Board Member and alternate: Board Member – Deputy Police Chief Brian Hubbard; and alternate – Police Chief Stephanie Revering. Page 2 of 3 5. Open Forum The City Council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to 10 minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought before the Council during Open Forum. The Council may place items discussed during Open Forum onto subsequent council meeting agendas. 6. Regular Agenda 6.1 The Council will consider approval of disbursements of more than $25,000 submitted by the finance department to the City Council, a list that is on file in the office of the finance department. Recommend approval of disbursements over $25,000.* Due to the packet going out on Dec. 22, an updated list of disbursements will be provided on Jan. 2. 6.2 The Council will consider appointments for Mayor Pro Tem and Council commission liaisons and representatives for 2024.* a. Mayor Pro Tem. b. Environmental Quality Commission Liaison. c. Parks and Recreation Commission Liaison. d. Planning Commission Liaison. e. Quad Communities Beyond the Yellow Ribbon. f. Northwest Suburbs Cable Communications Commission. g. Blue Line Extension Corridor Management Committee. h. Bottineau Community Works Steering Committee. Mayor Adams’ recommendations for these appointments will be available prior to the meeting. 6.3 The Council will consider a resolution approving replacement windows in the Police Department. After determining that additional treatments were needed for certain windows in the police department, $229,000 was budgeted in the previous Long-Term Plan (LTP) and scheduled to be done in 2024. New quotes were obtained for the project and the lowest quote was from Northern Glass and Glazing for $56,000, which is well under the budgeted amount, so there are sufficient funds in the Police Equipment Revolving Fund for the expenditure. This new amount was also updated in the 2024-2033 LTP recently adopted. Recommend adopting the resolution to authorize Northern Glass and Glazing for police department window replacement. 6.4 The Council will consider approval of an employment agreement with the city manager for 2024. The City Council conducted my first annual performance evaluation at a work session on Dec. 14 and provided direction for terms for my employment agreement for 2024. Page 3 of 3 With my sincerest gratitude for the opportunity to continue serving the community, approval of the 2024 City Manager Employment Agreement is recommended. 7. Announcements a. The next City Council work session is Thursday, Jan. 11 at 6:30 p.m. in the Council Chambers at City Hall and via Zoom. b. City offices will be closed Monday, Jan. 15 in observance of the Dr. Martin Luther King, Jr. Day holiday. c. The next City Council meeting is Tuesday, Jan. 16 at 7 p.m. in the Council Chambers at City Hall and via Zoom. d. City Council meetings and work sessions are open to the public. Current and previous meetings are available for viewing and listening at www.crystalmn.gov. 8. Adjournment Have a great remainder of the year. I hope everyone has a safe and Merry Christmas, New Years, and holiday season. See you next year!