2023.12.19 Council Meeting Packet
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: Dec. 15, 2023
City Council Meeting Schedule
Tuesday, Dec. 19, 2023
Time Meeting Location
6:30 p.m.
City Council work session to discuss:
1. City Council liaison reports.
2. City manager monthly check-in.
3. Constituent issues.
4. New business.
5. Announcements.
Council Chambers/Zoom
7 p.m. City Council meeting Council Chambers/Zoom
Immediately following
the City Council
meeting
City Council and Inclusion and Diversity Commission
Joint Work Session Upper Community Room
The public may attend the meetings via Zoom by connecting through one of the methods identified below.
Topic: Crystal City Council work session and City Council meeting.
Time: Dec. 19, 2023, 6:30 p.m., Central Time (US and Canada)
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4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: Dec. 15, 2023
City Council Work Session Agenda
Tuesday, Dec. 19, 2023
6:30 p.m.
Council Chambers/Zoom
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held on Tuesday, Dec. 19, 2023, at ______ p.m. in
the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, MN and via Zoom. The public may
attend the meeting via Zoom by connecting to it through one of the methods identified on the City
Council Meeting Schedule for Tuesday, Dec. 19, 2023.
I. Attendance
Council members Staff
____ Budziszewski ____ Bell
____ Cummings ____ Gilchrist
____ Eidbo ____ Therres
____ Kamish ____ Elholm
____ Kiser ____ Larson
____ Onesirosan ____ Perkey
____ Adams ____ Revering
____ Sutter
____ Serres
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. City Council liaison reports.*
2. City manager monthly check-in.
3. Constituent issues.*
4. New business.*
5. Announcements.*
III. Adjournment
The work session adjourned at ______ p.m.
* Denotes no documentation included in the packet.
Auxiliary aids are available upon request to individuals with disabilities by calling the city clerk at
(763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
CITY MANAGER
MONTHLY CHECK-IN – DECEMBER 2023
Objective 1 - Strategic planning for continued implementation of Council priorities:
• Thriving Business Community
o Community Development staff continuing to work with developers regarding redevelopment opportunities
o Continuing to work through and advocate for city and community's interest with Blue Line Extension and anti-displacement efforts
o Continuing to work with the New Hope Business Association (CBA 2.0)
• Strong Neighborhoods
o Continued implementation of Master Parks System Plan improvements
o Ongoing traffic enforcement continues
o Working with city attorney on the implementation of the recently adopted Crystal
Airport/MAC/JAZB proposed ordinance amendments
o Continuing to work with businesses on THC sales compliance
o Continuing to work through Hennepin County Organics Recycling mandate
o Scheduled Work Session with Hennepin County to discuss HERC closure and county
Energy/Zero Waste plans
• Sound fiscal policies and practices
o Continuing to seek additional outside funding for projects
o Applying for additional grant funding for parks and recreation
o Received $335,814 in Hennepin County Youth Sports grants
• $35,814 for Recreation Registration fees
• $300,000
o Worked with Council to adopt the 2024 Budget, Levy, and 2024-2033 Long Term Plan
• Welcoming and inclusive community
o Inclusion & Diversity Commission – The Commission is scheduled for a joint
work session with the Council in December
Objective 2 - Work-Life Balance/Professional Development
• Supporting staff wellness
• Support staff’s continuing professional growth and development
• Connecting with neighboring city managers on various local issues
• Participate in metro and state professional organizations
• Continuing participation in city manager leadership/peer group
• Attained ICMA Credentialed City Manager status
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4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
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4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: Dec. 15, 2023
City Council Meeting Agenda
Tuesday, Dec. 19, 2023
7 p.m.
Council Chambers/Zoom Meeting
The city manager’s comments are bolded.
1. Call to Order, Roll Call, and Pledge of Allegiance
2. Approval of Agenda
The Council will consider approval of the agenda.
3. Consent Agenda
The Council will consider the following items, which are routine and non-controversial in nature,
in a single motion:
3.1 Approval of the minutes from the following meetings:
a. The City Council work session on Dec. 5, 2023.
b. The City Council meeting on Dec. 5, 2023.
3.2 Approval of the list of license applications submitted by the city clerk to the City Council, a
list that is on file in the office of the city clerk.
3.3 Adoption of a resolution accepting donations.
3.4 Approval of commission appointments and reappointments.
3.5 Adoption of a resolution appointing Jeff Kolb as public representative to the West Metro
Fire-Rescue District Board of Directors.
3.6 Adoption of resolution appointing Joan Hauer to the Bassett Creek Watershed Management
Commission as Crystal representative.
3.7 Adoption of a resolution appointing Terri Schultz as an alternate representative to the
Bassett Creek Watershed Management Commission.
3.8 Adoption of a resolution reappointing Burton Orred, Jr. to the Shingle Creek Watershed
Management Commission as Crystal representative.
3.9 Receipt of the annual notification of Law Enforcement Support Office (LESO) program.
3.10 Adoption of a resolution approving an amendment to the CDBG subrecipient agreement
with Hennepin County for additional Broadway Park funding.
Page 2 of 3
4. Open Forum
The City Council appreciates hearing from citizens about items of concern and desires to set aside
time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is
limited to three minutes and topic discussion is limited to 10 minutes. The Mayor may, as presiding
officer, extend the total time allowed for a topic. By rule, no action may be taken on any item
brought before the Council during Open Forum. The Council may place items discussed during
Open Forum onto subsequent council meeting agendas.
5. Public Hearings
5.1 The Mayor will open a public hearing to receive comment, and the Council will consider
approval of a new off-sale liquor license for Missy Hope, Inc. d/b/a Hope Liquor located at 111
Willow Bend.
The applicant has submitted a new off-sale liquor license application on behalf of Missy
Hope, Inc. d/b/a Hope Liquor located at 111 Willow Bend. The property is zoned
Commercial (C), and liquor stores are a permitted use in that district. Staff has reviewed the
liquor license application materials, and a background check was completed by the police
department. Staff finds no reason to prohibit the issuance of the license. Approval of the
license is recommended.
5.2 The Mayor will open a public hearing to receive comment, and the Council will consider
approval of a new off-sale liquor license for RPSM, LLC d/b/a Adair Liquor located at 6001 42nd
Ave. N.
The applicant has submitted a new off-sale liquor license application on behalf of RPSM, LLC
d/b/a Adair Liquor located at 6001 42nd Ave. N. The property is zoned Commercial (C), and
liquor stores are a permitted use in that district. Staff has reviewed the liquor license
application materials, and a background check was completed by the police department.
Staff finds no reason to prohibit the issuance of the license. Approval of the license is
recommended.
6. Regular Agenda
6.1 The Council will consider approval of disbursements of more than $25,000 submitted by the
finance department to the City Council, a list that is on file in the office of the finance
department.
Recommend approval of disbursements over $25,000.
6.2 The Council will consider resolutions approving the plans and specifications and authorizing
advertisement for bids for the Joint Water Commission (JWC) Golden Valley and Crystal
pump house improvements.
The JWC Capital Improvement Plan includes funding for work at both the Crystal and
Golden Valley pumphouses, which consists primarily of pump replacement. This project is a
JWC project that the City of Crystal is administering. The JWC has approved proceeding
with this work. There are two actions recommended for this project:
a. Recommend adoption of the resolution approving the plans and specifications for
the JWC Golden Valley and Crystal pump house improvements.
Page 3 of 3
b. Recommend adoption of the resolution ordering advertisement for bids for the JWC
Golden Valley and Crystal pump house improvements.
6.3 The Council will consider a resolution approving the purchase of a Trackless MT7 machine
and attachments.
The 2024 Fleet Fund includes funds for replacing the 2015 sidewalk snow-clearing machine.
Recommend adoption of the resolution authorizing this replacement purchase.
6.4 The Council will consider a resolution approving the closure of the Crystal Cove Aquatic
Center for the 2024 season.
On Oct. 17, preliminary aquatic center plans and project scope were presented to the City
Council. Normally, the city is preparing to begin the summer staffing and programming
process now. With aquatic center plans progressing well and construction being planned
for 2024, which would require the closure of the pool for the entire 2024 season, staff
recommends that the Council formally elect to close the pool for the 2024 season. The
recently approved 2024 budget included the potential operation of the pool; however, if
the pool is closed for the 2024 season, there would be an estimated savings of
approximately $60,000. Any unexpended funds would then go to the General Fund
balance. Recommend adoption of the resolution in support of closing the Crystal Cove
Aquatic Center for construction in 2024.
6.5 The Council will consider a resolution approving a professional services agreement for
improvements to Valley Place and North Lions parks.
The tennis courts and basketball courts in Valley Place Park are scheduled for improvement
in 2024. The west parking lot in North Lions Park is also scheduled for improvement in
2024. WSB developed concept plans for these improvements over the summer and have
now provided a proposal to develop construction documents for the projects. The 2024
Long-Term Plan includes $600,000 in the Parks Fund for the court improvements at Valley
Place Park, and $290,000 in the Buildings Fund for the parking lot improvements at North
Lions Park. The proposal received from WSB to develop construction documents,
specifications and permitting is $67,264 for both projects. Recommend adoption of the
resolution approving the agreement for professional services.
7. Announcements
a. City offices will be closed Monday, Dec. 25 in observance of the Christmas Day holiday.
b. City offices will be closed Monday, Jan. 1 in observance of the New Year’s Day holiday.
c. City Council meetings and work sessions are open to the public. Current and previous
meetings are available for viewing and listening at www.crystalmn.gov.
8. Adjournment
Have a great weekend. See you at Tuesday’s meeting.
Crystal City Council work session minutes Dec. 5, 2023
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the
work session of the Crystal City Council was held at 6:50 p.m. on Dec. 5, 2023, in the Council Chambers
at City Hall, 4141 Douglas Dr. N., Crystal, MN and via Zoom. Mayor Adams called the meeting to order.
I.Attendance
The deputy city clerk recorded the attendance for city council members and staff:
Council members present: Adams, Budziszewski, Cummings, Eidbo, Kamish, Kiser and Onesirosan.
City staff present: City Manager A. Bell, City Attorney T. Gilchrist, Interim Public Works Director/City
Engineer B. Perkey, Police Chief S. Revering, Deputy Police Chief B. Hubbard, Community
Development Director J. Sutter, Communications Coordinator M. Peterson and Deputy City Clerk C.
Yang. Assistant City Manager K. Therres and Recreation Director J. Elholm were present via Zoom.
II.Agenda
The Council and staff discussed the following agenda items:
1. Constituent issues.
2. New business.
Mayor Adams continued the announcements to resume at the end of the City Council meeting.
III.Adjournment
The work session adjourned at 6:54 p.m.
Jim Adams, Mayor
ATTEST:
Chee Yang, Deputy City Clerk
3.1(a)
Crystal City Council meeting minutes Dec. 5, 2023
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1.Call to Order
Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on
Dec. 5, 2023, at 7 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in Crystal, MN and
via Zoom. Mayor Adams called the meeting to order.
Roll Call
Mayor Adams asked the deputy city clerk to call the roll for elected officials. Upon roll call, the
following attendance was recorded:
Council members present: Adams, Budziszewski, Cummings, Eidbo, Kamish, Kiser and Onesirosan.
City staff present: City Manager A. Bell, City Attorney T. Gilchrist, Interim Public Works Director/City
Engineer B. Perkey, Police Chief S. Revering, Deputy Police Chief B. Hubbard, West Metro Fire-
Rescue District Chief S. Larson, Assistant Finance Director J. Bursheim, Community Development
Director J. Sutter, Communications Coordinator M. Peterson and Deputy City Clerk C. Yang.
Assistant City Manager K. Therres and Recreation Director J. Elholm were present via Zoom.
Pledge of Allegiance
Mayor Adams led the Council and audience in the Pledge of Allegiance.
2.Approval of Agenda
The Council considered approval of the agenda.
Moved by Council Member Budziszewski and seconded by Council Member Cummings to approve
the agenda.
Motion carried.
3.Consent Agenda
The Council considered the following items, which are routine and non-controversial in nature, in a
single motion:
3.1 Approval of the minutes from the following meetings:
a.The City Council work session on Nov. 21, 2023.
b.The City Council meeting on Nov. 21, 2023.
3.2 Approval of the list of license applications submitted by the city clerk to the City Council, a
list that is on file in the office of the city clerk.
3.3 Adoption of a Res. No. 2023- 106, accepting donations.
3.4 Adoption of a Res. No. 2023- 107, designating 2024 polling places.
3.5 Adoption of Res. No. 2023- 108, authorizing the Metropolitan Council Environmental Services
Private Property Inflow and Infiltration grant program.
Moved by Council Member Kiser and seconded by Council Member Kamish to approve the consent
agenda.
Motion carried.
4.Open Forum
No public comment was given during open forum.
3.1(b)
Crystal City Council meeting minutes Dec. 5, 2023
Page 2 of 3
5. Public Hearing
5.1 Mayor Adams announced the purpose of the public hearing:
To receive comment, and Council consideration of a resolution approving the 2024 budget,
2024 property tax levy, and 2024 Economic Development Authority budget and property tax
levy.
Assistant Finance Director Jodi Bursheim addressed the Council.
Mayor Adams opened the public hearing for testimony.
The following persons addressed the Council:
• Steve Gardner, 4801 Maryland Ave N.
• Sally Huebner, 5400 Georgia Ave. N.
There being no one else wishing to appear before the Council to give testimony, Mayor Adams
declared the public hearing closed.
Moved by Mayor Adams and seconded by Council Member Kiser, to amend the resolution to
remove the Police Crime Analyst position from the 2024 budget.
By roll call voting aye: Kiser, Adams and Cummings.
Voting nay: Eidbo, Kamish, Onesirosan and Budziszewski.
Motion failed.
Moved by Council Member Budziszewski and seconded by Council Member Onesirosan to
adopt the following resolution:
RESOLUTION NO. 2023 – 109
RESOLUTION APPROVING 2024 BUDGET, 2024 PROPERTY TAX LEVY
AND 2024 ECOMONIC DEVELOPMENT AUTHORITY PROPERTY TAX LEVY
Voting aye: Adams, Budziszewski, Cummings, Eidbo, Kamish, Kiser and Onesirosan.
Motion carried, resolution declared adopted.
6. Regular Agenda
6.1 The Council considered approval of disbursements over $25,000 submitted by the finance
department to the City Council, a list that is on file in the office of the finance department.
Moved by Council Member Kiser and seconded by Council Member Kamish to approve the list
of disbursements over $25,000.
Voting aye: Adams, Budziszewski, Cummings, Eidbo, Kamish, Kiser and Onesirosan.
Motion carried.
7. Announcements
The Council and staff made announcements about upcoming events.
3.1(b)
Crystal City Council meeting minutes Dec. 5, 2023
Page 3 of 3
8. Adjournment
Moved by Council Member Kiser and seconded by Council Member Budziszewski to adjourn the
meeting.
Motion carried.
The meeting adjourned at 7:53 p.m.
___________________________________
Jim Adams, Mayor
ATTEST:
_____________________________________
Chee Yang, Deputy City Clerk
3.1(b)
Page 1 of 2
City of Crystal Council Meeting
Dec. 19, 2023
Applications for City License
Edible Cannabinoid (THC)
Tobacco 18 LLC, 6016 42nd Ave. N., Crystal, MN 55422
Fireworks
American Promotional TNT Fireworks for Cub Foods #30124, 5301 36th Ave. N., Crystal, MN 55422
American Promotional TNT Fireworks for Target #3, 5537 West Broadway, Crystal, MN 55428
Massage Therapy Enterprise
CuiPing Li (Natural Wellness Spa), 5524 West Broadway, Crystal, MN 55428
Jo Kane (Massage by Jo) 5747 West Broadway, Crystal, MN 55428
Karen Sathre (Therapeutic Massage by Karen), 5108 Bernard Ave. N., Crystal, MN 55429
Massage Therapist
CuiPing Li (Natural Wellness Spa), 5524 West Broadway, Crystal, MN 55428
Jo Kane (Massage by Jo) 5747 West Broadway, Crystal, MN 55428
Karen Sathre (Therapeutic Massage by Karen), 5108 Bernard Ave. N., Crystal, MN 55429
QingLing Liang (Natural Wellness Spa), 5524 West Broadway, Crystal, MN 55428
Pawnbroker
EZPAWN Minnesota, Inc. dba Max It Pawn, 5445 Lakeland Ave. N., Crystal, MN 55429
Rental (New)
3542 Kyle Ave. N. – DJ Chawla (Conditional)
5801 Quail Ave. N. – Jeffonse Sanders Jr.
4343 Welcome Ave. N. – Andy Loechler (Conditional)
5202 54th Ave. N. – Daniel Anshus
Rental (Renewal)
4031-4033 Adair Ave. N. – James Rolsing
5402 Angeline Ave. N. – Cindy Scherbing
3224 Brunswick Ave. N. – Jon Hayne (Conditional)
3817-3819 Colorado Ave. N. – True Home Twin Cities LLC
5716 Colorado Ave. N. – CRA Properties LLC (Conditional)
6812 Fairview Ave. N. – Lowell Saumweber
4609 Hampshire Ave. N. – Maggie Majewski (Conditional)
3010-3012 Kentucky Ave. N. – Lauren Merritt
5448 Orchard Ave. N. – Brian Gustafson
5710 Orchard Ave. N. – Todd Havisto (Conditional)
4245 Vera Cruz Ave. N. – Ladybug Management and Investments (Conditional)
8316 30th Ave. N. – Ben Hartzell
6909-6911 36th Ave. N. – Bengt Lund
7009 36th Ave. N. – Kath Hammerseng
5029 53rd Ave. N. – Exceptional Homes/Remodeling Inc.
5014 56th Ave. N. – Danny and Christina Duong (Conditional)
7206 58th Ave. N. – C & N Wescoe Buaman (Conditional)
3.2
Page 2 of 2
Secondhand Goods Dealer (Exempt)
Bibles for Missions Thrift Store dba Legacy Thrift, 4713 36th Ave. N., Crystal, MN 55422
Secondhand Goods Dealer (Non-exempt)
Gamestop, Inc. dba Gamestop #5392, 349 Willow Bend, Crystal, MN 55428
Tobacco
Advancer Mercantile, LLC dba Liquor Barrel Wine and Spirits, 5628 West Broadway, Crystal, MN 55428
Almsted Enterprises, Inc. dba Almsteds Fresh Market, 4200 Douglas Dr. N., Crystal, MN 55422
Ashley’s Liquor Inc., 4920 West Broadway, Crystal, MN 55429
Charles R. Knaeble VFW Post #494, 5222 56th Ave. N., Crystal, MN 55429
Cousins, LLC dba Adair Liquor, 6001 42nd Ave. N., Crystal, MN 55422
Crystal Tobacco and Cigar Inc. dba Tobacco Outlet, 123 Willow Bend, Crystal, MN 55428
Dark Horse Vapors, 5522 West Broadway, Crystal, MN 55428
Holiday Station Stores #300, 5410 Lakeland Ave. N., Crystal, MN 55429
Klever Liquor, 5120 56th Ave. N., Crystal, MN 55429
Liquor Barrel, 2728 Douglas Dr. N., Crystal, MN 55422
Main Grocery and Tobacco, 2708 Douglas Dr. N., Crystal, MN 55422
PurpleRose Cigar and Hookah Shop, 5530 West Broadway, Crystal, MN 55428
Super Valu, Inc. dba Cub Foods #30124, 5301 36th Ave. N., Crystal, MN 55422
Super Valu, Inc. dba Cub Wine and Spirits, 5201 36th Ave. N., Crystal, MN 55422
Tobacco 18 LLC, 6016 42nd Ave. N., Crystal, MN 55422
Trilogy, LLC, 2712 Douglas Dr. N., Crystal, MN 55422
Zahid Beverage Group dba Crystal Liquor Warehouse, 6200 56th Ave. N., Crystal, MN 55429
Tree Trimmer
Arbor Design Tree Service, P.O. Box 290298, Brooklyn Center, MN 55429
Houston’s Tree Service, 15801 Oak Ridge Rd., Eden Prairie, MN 55346
New Horizons Tree and Landscape, 10283 7th St. SE, St. Cloud, MN 56304
Pioneer Tree and Landscape, 19072 U.S. Highway 169, Milaca, MN 56353
Precision Landscape and Tree, 50 S. Owasso Blvd. E, Little Canada, MN 55117
3.2
CITY OF CRYSTAL
MINNESOTA
RESOLUTION NO. 2023 – ____
RESOLUTION ACCEPTING DONATIONS
WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution; and
WHEREAS, said donations must be accepted by a resolution adopted by the City Council.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Crystal to accept the following
donations:
Donors Purpose Amount
Donation box Crystal K9 program $2
Friends of Crystal Parks Arbor Day trees $1,102.50
Anthony Otto Broadway Park tree planting $500
Via RecTrac Youth scholarship fund $52
Via RecTrac Park improvements fund $35
BE IT FURTHER RESOLVED, that the Crystal City Council sincerely thanks the generous donors for their
donations.
Adopted by the Crystal City Council this 19th day of December, 2023.
By: __________________________
Jim Adams, Mayor
ATTEST:
__________________________
Christina Serres, City Clerk
3.3
Memorandum
DATE: December 13, 2023
TO: Mayor and City Council
FROM: City Manager Adam R. Bell
SUBJECT: Commission and Board Appointments and Reappointments
____________________________________________________________________
Listed below are the appointments and reappointments to various commissions and boards.
Employee Review Board
•Appoint Sabin Peterson to a term to expire 12/31/24
•Reappoint Timothy Daly to a term to expire 12/31/26
Inclusion and Diversity Commission
•Reappoint Erik Haltson to a term to expire 12/31/26
•Reappoint Carmen Sminesvik to a term to expire 12/31/26
Parks and Recreation Commission
•Appoint Terri Schultz (at-large) to a term to expire 12/31/26*
•Appoint Kassidy Swanson (at-large) to a term to expire 12/31/25
•Appoint Alex Popp (at-large) to a term to expire 12/31/25
•Reappoint Jennifer Zielinski (Ward 2) to a term to expire 12/31/26
Planning Commission
•Appoint Tony Sumnicht (Ward 3) to a term to expire 12/31/26
•Reappoint Joseph Sears (Ward 1) to a term to expire 12/31/26
•Reappoint Joseph Selton, Jr. (Ward 2) to a term to expire 12/31/26
•Reappoint Tim Buck (Ward 3) to a term to expire 12/31/26
Blue Line Community Advisory Committee
•Appoint Joe Sears to a term to expire 12/31/25
Attached are applications for the applicants.
3.4
Remaining Commission/Board Vacancies after 12/19/23 appointments
Employee Review Board 1/5
Inclusion and Diversity Commission 2/7
Parks and Recreation Commission 2/10
Planning Commission 0/9
Blue Line Community Advisory Committee 0/2
Blue Line Business Advisory Committee 1/2
West Metro Fire-Rescue District Board of Directors 0/3
Bassett Creek Watershed Management Commission 0/2
Shingle Creek Watershed Management Commission 1/2
Charter Commission 2/9
Environmental Quality Commission 9/10*
* The one remaining EQC Commissioner has informed staff that she is expecting
to move out of the city in early 2024 and is not interested in serving the
remainder of her term given the current commission status; however, the
Commissioner has not tendered a formal resignation.
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3.4
Memorandum
DATE: December 14, 2023
TO: Mayor and City Council
FROM: City Manager Adam R. Bell
SUBJECT: Adoption of a resolution appointing Jeff Kolb as public representative to the West
Metro Fire-Rescue District Board of Directors
_______________________________________________________________________________
BACKGROUND
The West Metro Fire-Rescue District Board consists of seven members. The seven members
are:
•Two members representing Crystal, consisting of one council member and one citizen
representative; and
•Two members representing New Hope, consisting of one council member and one
citizen representative; and
•New Hope city manager; and
•Crystal city manager; and
•The seventh member who is mutually agreed on and appointed by both the Crystal and
New Hope City Councils.
The current Crystal citizen representative is Jeff Kolb. Mr. Kolb’s current two-year term expires
Dec. 31, 2023. Mr. Kolb has applied for reappointment, and it is recommended that the Council
reappoint Jeff Kolb to this position.
RECOMMENDATION
Adopt the attached resolution reappointing Jeff Kolb as the Crystal citizen representative to
the West Metro Fire-Rescue District Board for a two-year term expiring Dec. 31, 2025.
ATTACHMENTS
Application
Resolution Appointing a Citizen Representative to the Board of Directors for the West Metro Fire-
Rescue District
3.5
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3.5
CITY OF CRYSTAL
RESOLUTION NO. 2023 - _____
APPOINTING A CITIZEN REPRESENTATIVE TO
THE BOARD OF DIRECTORS FOR
THE WEST METRO FIRE-RESCUE DISTRICT
WHEREAS, in 1997 the cities of Crystal and New Hope approved a Joint and
Cooperative Agreement to consolidate all aspects of their fire safety programs and
created the West Metro Fire-Rescue District; and
WHEREAS, in accordance with Article IV of the Joint and Cooperative
Agreement, Crystal-New Hope Joint Fire District, members are to be appointed by
Council resolution; and
WHEREAS, Jeff Kolb was first appointed as Crystal’s Citizen Representative on
December 17, 2019, and reappointed for a second term on December 21, 2021; and
WHEREAS, Citizen Representative Kolb’s current term expires December 31,
2023, and he is seeking reappointment as Crystal’s Citizen Representative for another
term.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council appoints
Jeff Kolb as Crystal’s Citizen Representative member of the West Metro Fire-Rescue
District’s Board of Directors for a two-year term, effective January 1, 2024 – December
31, 2025.
Adopted by the Crystal City Council this 19th day of December, 2023.
________________________________
Jim Adams, Mayor
ATTEST:
________________________________
Christina Serres, City Clerk
3.5
Memorandum
DATE: December 13, 2023
TO: Mayor and City Council
FROM: City Manager Adam R. Bell
SUBJECT: Adoption of a resolution appointing Joan Hauer to the Bassett Creek Watershed
Management Commission as Crystal’s representative
___________________________________________________________________
SUMMARY
Joan Hauer is currently the City’s alternate representative to the Bassett Creek Watershed
Management Commission. Her current term expires on Jan. 31, 2024. The current Crystal
representative has not reapplied for reappointment. Because the City is required to appoint a
representative to the Commission, it is recommended that Alternate Representative Hauer be
appointed as Crystal’s Representative.
RECOMMENDED ACTION
Motion to adopt the resolution appointing Joan Hauer as the City’s representative to the
Bassett Creek Watershed Management Commission.
ATTACHMENTS
Application
Resolution Appointing Representative to the Bassett Creek Watershed Commission
3.6
3.6
3.6
3.6
CITY OF CRYSTAL
RESOLUTION NO. 2023 - ____
RESOLUTION APPOINTING REPRESENTATIVE
TO THE BASSETT CREEK WATERSHED MANAGEMENT COMMISSION
WHEREAS, the City of Crystal is a member of the Bassett Creek Watershed Management
Commission (BCWMC); and
WHEREAS, the BCWMC has been organized under Minnesota Statutes to manage the storm
waters of cities whose boundaries fall within the water management area; and
WHEREAS, the City of Crystal has adopted a Joint Powers Agreement with other BCWMC members
and appoints citizen representatives therein; and
WHEREAS, Joan Hauer was appointed alternate representative to the BCWMC on January 18,
2022; and
WHEREAS, Crystal’s current representative is not seeking reappointment to the BCWMC; and
WHEREAS, Joan Hauer, as the current alternate, is being recommended to be appointed as
Crystal’s representative to the BCWMC.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal, Minnesota, that Joan
Hauer is hereby appointed as Crystal’s representative to the BCWMC for a three-year term
expiring January 31, 2027.
Adopted by the City Council of the City of Crystal this 19th day of December, 2023.
____________________________________
Jim Adams, Mayor
ATTEST:
________________________________
Christina Serres, City Clerk
3.6
Memorandum
DATE: December 13, 2023
TO: Mayor and City Council
FROM: City Manager Adam R. Bell
SUBJECT: Adoption of a resolution appointing Terri Schultz as an alternate representative
to the Bassett Creek Watershed Management Commission
___________________________________________________________________
SUMMARY
Joan Hauer is currently the City’s alternate representative to the Bassett Creek Watershed
Management Commission. Her current term expires on Jan. 31, 2024. Because the current
Crystal Representative has not reapplied for reappointment, Joan is being recommended for
appointment as the Crystal representative. This leaves a vacancy for the alternate
representative position. Terri Schultz applied for the position opening, and the City Council
interviewed Terri on Dec. 14. Because the City is required to appoint a representative to the
Commission, it is recommended that Terri Schultz be appointed as Crystal’s alternate
representative.
RECOMMENDED ACTION
Motion to adopt the resolution appointing Terri Schultz as the City’s alternate representative to
the Bassett Creek Watershed Management Commission.
ATTACHMENTS
Application
Resolution Appointing Alternate Representative to the Bassett Creek Watershed Commission
3.7
3.7
3.7
3.7
CITY OF CRYSTAL
RESOLUTION NO. 2023 - ____
RESOLUTION APPOINTING ALTERNATE REPRESENTATIVE
TO THE BASSETT CREEK WATERSHED MANAGEMENT COMMISSION
WHEREAS, the City of Crystal is a member of the Bassett Creek Watershed Management
Commission (BCWMC); and
WHEREAS, the BCWMC has been organized under Minnesota Statutes to manage the storm
waters of cities whose boundaries fall within the water management area; and
WHEREAS, the City of Crystal has adopted a Joint Powers Agreement with other BCWMC members
and appoints citizen representatives therein; and
WHEREAS, the current alternate representative is being recommended to be appointed as
Crystal’s representative to the BCWMC; and
WHEREAS, Terri Schultz applied for and was interviewed by the Crystal City Council on December
14, 2023 to serve as Crystal’s alternative representative to the BCWMC; and
WHEREAS, it is in the best interest of the City of Crystal to appoint citizen representatives to the
BCWMC.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal, Minnesota, that Terri
Schultz is hereby appointed as Crystal’s alternative representative to the BCWMC for a three-year
term expiring January 31, 2027.
Adopted by the City Council of the City of Crystal this 19th day of December, 2023.
____________________________________
Jim Adams, Mayor
ATTEST:
________________________________
Christina Serres, City Clerk
3.7
Memorandum
DATE: December 13, 2023
TO: Mayor and City Council
FROM: City Manager Adam R. Bell
SUBJECT: Adoption of a resolution appointing Burt Orred, Jr. to the Shingle Creek
Watershed Management Commission as Crystal’s representative
___________________________________________________________________
SUMMARY
Burt Orred is currently the City’s representative to the Shingle Creek Watershed Management
Commission. His current term expires on Jan. 31, 2024. Representative Orred has applied for
reappointment. Because the City is required to appoint a representative to the Commission, it
is recommended that Burt be reappointed. There remains a vacancy for the watershed’s
alternate representative position for which the City continues to recruit.
RECOMMENDED ACTION
Motion to adopt the resolution appointing Burton Orred, Jr. as the City’s representative to the
Shingle Creek Watershed Management Commission.
ATTACHMENTS
Application
Resolution Appointing Representative to the Shingle Creek Watershed Commission
3.8
3.8
3.8
3.8
CITY OF CRYSTAL
RESOLUTION NO. 2023 - ____
RESOLUTION APPOINTING REPRESENTATIVE
TO THE SHINGLE CREEK WATERSHED MANAGEMENT COMMISSION
WHEREAS, the City of Crystal is a member of the Shingle Creek Watershed Management
Commission (SCWMC); and
WHEREAS, the SCWMC has been organized under Minnesota Statutes to manage the storm waters
of cities whose boundaries fall within the water management area; and
WHEREAS, the City of Crystal has adopted a Joint Powers Agreement with other SCWMC members
and appoints citizen representatives therein; and
WHEREAS, the bylaws provide for the City Council of each member city of the SCWMC to appoint a
representative and alternate; and
WHEREAS, Burton Orred, Jr. is the current Crystal representative to the SCWMC, having last
been reappointed on December 15, 2020, and his term expires December 31, 2023; and
WHEREAS, he has reapplied to continue to serve in his current capacity.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal, Minnesota, that
Burton Orred, Jr. is hereby reappointed as Crystal’s representative to the SCWMC for a three-year
term expiring January 31, 2027.
Adopted by the City Council of the City of Crystal this 19th day of December, 2023.
____________________________________
Jim Adams, Mayor
ATTEST:
________________________________
Christina Serres, City Clerk
3.8
CCCRRRYYYSSSTTTAAALLL PPPOOOLLLIIICCCEEE DDDEEEPPPAAARRRTTTMMMEEENNNTTT
“Service with Compassion, Integrity, & Professionalism”
TO: Mayor and Council Members
FROM: Stephanie K. Revering, Chief of Police
CC: Adam Bell, City Manager
DATE: December 14, 2023
SUBJECT: Consent Agenda: December 19, 2023 Council Meeting
___________________________________________________________________________
MMEEMMOORRAANNDDUUMM
BACKGROUND
The Federal Government has had a program called the Law Enforcement Support Office
(LESO) in which they have obtained equipment that they have and no longer need and can
provide it to local law enforcement.
We, as an agency, must request equipment if it is needed and they provide it to us a no cost.
NOTIFICATION
Per federal guidelines, we must notify our Civilian Governing Body of our intent to request
property from federal sources along with notifying our community. Attached is the letter
notifying you of the program.
As always, please let me know if you have any questions. Thanks.
3.9
CCCRRRYYYSSSTTTAAALLL PPPOOOLLLIIICCCEEE DDDEEEPPPAAARRRTTTMMMEEENNNTTT
“Service with Compassion, Integrity, and Professionalism”
4141 Douglas Drive Ave North
Crystal MN 55427
763-531-1000
763-531-1046
December 14, 2023
SUBJECT: Notification to Civilian Governing Body and Local Community
On May 25, 2022, Presidential Executive Order (EO) 14074 “Advancing Effective, Accountable
Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety” was signed.
In accordance with EO 14074 (Section 12), State, Tribal, local, and Territorial Law Enforcement
agencies (LEAs) must:
1) Notify their Civilian Governing Body (CGB) (i.e., City Council, County
Government or other local governing body) of its intent to request property from
Federal sources (to include Federal funds or grants).
2) Notify the Local Community of its request for property transfers, purchases from
Federal funds, agencies or subcontractors (including existing transfer contracts or
grants).
The Crystal Police Department may request the below controlled property items from the Law
Enforcement Support Office (LESO), or other Federal source:
(Continued on next page)
3.9
Pursuant to EO 14074 (Section 12), this memo fulfills the requirement to notify the Civilian
Governing Body (CGB) and Local Community of my agency’s intent to request the controlled property
items identified in the list above.
Stephanie Revering, Chief of Police
Crystal Police Department
Controlled Property Description Controlled Property Description Controlled Property Description
This list indicates items that potentiallyl may be requested/acquired. An item’s existence on the list does not indicate that the Crystal Police Department
possesses or intends to request a specific item.
ALL TERRAIN VEHICLE (ATV) FACEMASK RANGE FINDER, LASER
AMMUNITION CONTAINER FLASHLIGHTS RANGE FINDER-TARGET DESIGNATOR, LASER
AMPLIFIER FLOODLIGHT RED DOT SIGHT
ANALYZER, HAZARDOUS MATERIAL IDENTIFICATION FORWARD LOOKING INFRARED IMAGING SYSTEM RIFLESCOPE
ANTENNA GENERATOR SET SCANNER, X-RAY, BAGGAGE
ARMORED VEHICLE GLOBAL POSITIONING SATELLITE (GPS) SEARCHLIGHT
BALLISTIC BLANKET HEAVY EQUIPMENT/VEHICLES SHIELD, BALLISTIC
BARRIER, VEHICLE ARRESTING, PORTABLE INSULATION BLANKET SHIPPING CONTAINER
BINOCULAR LANDING SEARCHLIGHT SIGHT, BORE, OPTICAL
BLANKETS LIFE PRESERVER, VEST SIGHT, HOLOGRAPHIC
BREATHING APPARATUS MAGNIFIER SIGHT, INFINITY
CAMERA SYSTEM MARKER, IDENTIFICATION SIGHT, REFLEX
COMPASS MARKSMANSHIP TRAINER SMALL ARMS STORAGE RACKS
COMPUTER SYSTEM MEDICAL/FIRST AID SUPPLIES SPOTTING INSTRUMENT, OPTICAL
CONTAINER, AMMUNITION MISC SMALL ARMS PARTS TARGET, TRAINING, MOBILE
CONTAINER, K-9 TRANSPORT MISCELLANEOUS COMMUNICATION EQUIPMENT TELESCOPE
CONVERSION KIT, RIFLE MULTIMEDIA PROJECTION SET TENTS/PORTABLE SHELTERS
COVERALLS NAVIGATION SET, SATELLITE SIGNALS THERMAL CAMERA
DECONTAMINATION DEVICES NIGHT VISION DEVICE THERMAL CAMERA ACCESSORIES
DECONTAMINATION SYSTEM NIGHT VISION GOGGLE TRAINING AID/SIMULATORS
DEEP WATER FORDING KIT NON-ARMORED HMMWV TRAINING AIDES/DEVICES
DETECTOR, GAS OFFICE EQUIPMENT TRANSLATION DEVICE
DIVER'S SUIT OFFICE SUPPLIES TRUCK, CARGO
EXPLOSIVE ORDINANCE DISPOSAL ROBOT PORTABLE RADIO VEHICLE REPAIR PARTS/COMPONENTS
PREFAB & PORTABLE BUILDINGS WARM WEATHER CLOTHING/SHOES
PROTECTIVE EYEWEAR SMALL ARMS PARTS/ACCESSORIES
PUBLIC ADDRESS SET SMALL ARMS
RADIOS
3.9
___________________________________________________________________________
FROM: John Sutter, Community Development Director
D ATE: December 13, 2023
TO: Adam R. Bell, City Manager (for December 19 meeting)
SUBJECT: Consider a resolution approving an amendment to the CDBG subrecipient
agreement with Hennepin County for additional Broadway Park funding
On May 17, 2022 the Hennepin County Board awarded $160,850 of federal Community
Development Block Grant funds for the 2023 reconstruction of Broadway Park located at 5911
West Broadway.
Since then, the county’s CDBG-funded programs have experienced expenditures below
expectations and program income above expectations. The county asked Crystal and other
subrecipients whether they had additional projects or eligible expenditures for which these
unanticipated CDBG funds could be used. Crystal staff requested an increase of $265,350,
from $160,500 to $425,850, which would cover the entire cost of the Broadway Park project.
On Nov. 28, 2023 the Hennepin County Board approved Amendment #2 to the CDBG
Subrecipient Agreement which would increase the grant to $425,850. At this time, total project
expenses are $423,756 and no additional expenses are anticipated. (Amendment #1
previously extended the completion deadline from June 30, 2023 to June 30, 2024.)
Because the project already conformed to all federal requirements and required processes, the
additional $265,350 of CDBG funds do not increase administrative, bidding or other
requirements and costs of the project. The practical effect of the amendment would be to
reduce demand on the city’s Parks Capital Fund by as much as $265,350.
Attachments:
•Resolution approving the proposed amendment
•Proposed amendment
COUNCIL ACTION REQUESTED
Adopt the attached resolution authorizing execution of the grant amendment.
COUNCIL STAFF REPORT
CDBG Amendment
Additional Funds for Broadway Park
3.10
RESOLUTION NO. 2023 - ______
APPROVING AND AUTHORIZING EXECUTION OF AN AMENDMENT TO ACCEPT
ADDITIONAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR THE
BROADWAY PARK PROJECT
WHEREAS, the City of Crystal, through execution of a Joint Cooperation Agreement with
Hennepin County, is cooperating in the Urban Hennepin County Community Development Block
Grant Program (“CDBG”); and
WHEREAS, in 2022 the City of Crystal was awarded $160,500 of CDBG funding for Broadway
Park located at 5911 West Broadway (“the Project”); and
WHEREAS, CDBG funding for the Project is provided in accordance with a Hennepin County
Subrecipient Agreement with the City of Crystal, Agreement No. PR00004357 (“the
Agreement”); and
WHEREAS, Hennepin County has approved Amendment #2 to the Agreement which would
increase the CDBG funding for the Project to $425,850 (“the Amendment”); and
WHEREAS, it is in the public interest for the City of Crystal to accept these additional grant
funds.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Crystal approves
the Amendment and authorizes the Mayor and City Manager, as applicable, to execute the
Amendment and any other documents required to implement the Amendment.
Adopted by the Crystal City Council this 19th day of December, 2023.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
3.10
3.10
3.10
3.10
CITY COUNCIL STAFF REPORT
Public Hearing: Dec. 19, 2023 City Council Meeting
Consideration of a new off-sale liquor license for
Missy Hope, Inc. d/b/a Hope Liquor
DATE: Dec. 13, 2023
FROM: City Clerk Chrissy Serres
TO: Mayor and City Council
City Manager Adam R. Bell
CC: Police Chief Stephanie Revering
City Attorney Troy Gilchrist
RE: Consideration of a new off-sale liquor license for Missy Hope, Inc. dba Hope Liquor
Background and application review
Hope Mulinda has submitted a new off-sale liquor license application on behalf of Missy Hope,
Inc. dba Hope Liquor located at 111 Willow Bend. The property is zoned Commercial (C) and
liquor stores are a permitted use in that district.
Staff has reviewed the liquor license application materials, and a background check was
completed by the police department. Staff finds no reason to prohibit issuance of the license.
A public hearing notice was published in the Sun Post on Dec. 7 (attachment A), and posted to
applicable neighborhoods on NextDoor.
Ms. Mulinda will be at the Dec. 19 council meeting to answer any questions.
Requested City Council action
Staff recommends approval of the new off-sale liquor license for Missy Hope, Inc. dba Hope
Liquor located at 111 Willow Bend.
5.1
CITY OF CRYSTAL
NOTICE OF PUBLIC HEARING
TO CONSIDER AN OFF-SALE LIQUOR LICENSE
AT 111 WILLOW BEND
Notice is hereby given that the Crystal City Council will hold a public hearing on Dec. 19,
2023 at 7 p.m. in the Council Chambers located at 4141 Douglas Dr. N., to consider an
off-sale liquor license at 111 Willow Bend, submitted by Missy Hope, Inc., d/b/a Hope
Liquor. Anyone wishing to express a view either in person or in writing will be heard at
the public hearing.
Auxiliary aids are available for public meetings upon request to individuals with
disabilities by calling the city clerk at 763-531-1145 at least 96 hours in advance. TTY
users may call Minnesota Relay at 711 or 1-800-627-3529.
City Clerk Chrissy Serres
Attachment A
5.1
CITY COUNCIL STAFF REPORT
Public Hearing: Dec. 19, 2023 City Council Meeting
Consideration of a new off-sale liquor license for
RPSM, LLC d/b/a Adair Liquor
DATE: Dec. 13, 2023
FROM: City Clerk Chrissy Serres
TO: Mayor and City Council
City Manager Adam R. Bell
CC: Police Chief Stephanie Revering
City Attorney Troy Gilchrist
RE: Consideration of a new off-sale liquor license for RPSM, LLC dba Adair Liquor
Background and application review
Ravinder Singh has submitted a new off-sale liquor license application on behalf of RPSM, LLC
dba Adair Liquor located at 6001 42nd Ave. N. The property is zoned Commercial (C) and liquor
stores are a permitted use in that district.
Staff has reviewed the liquor license application materials, and a background check was
completed by the police department. Staff finds no reason to prohibit issuance of the license.
A public hearing notice was published in the Sun Post on Dec. 7 (attachment A), and posted to
applicable neighborhoods on NextDoor.
Additionally, Mr. Singh has applied for retail tobacco and edible cannabinoid THC product
licenses for the 2024 licensing period. The property complies with the minimum buffer
distances required for an edible cannabinoid sales license.
Mr. Singh will be at the Dec. 19 council meeting to answer any questions.
Requested City Council action
Staff recommends approval of the new off-sale liquor license for RPSM, LLC dba Adair Liquor
located at 6001 42nd Ave. N.
5.2
CITY OF CRYSTAL
NOTICE OF PUBLIC HEARING
TO CONSIDER AN OFF-SALE LIQUOR LICENSE
AT 6001 42ND AVE. N.
Notice is hereby given that the Crystal City Council will hold a public hearing on Dec. 19,
2023 at 7 p.m. in the Council Chambers located at 4141 Douglas Dr. N., to consider an
off-sale liquor license at 6001 42nd Ave. N., submitted by RPSM, LLC, d/b/a Adair Liquor.
Anyone wishing to express a view either in person or in writing will be heard at the
public hearing.
Auxiliary aids are available for public meetings upon request to individuals with
disabilities by calling the city clerk at 763-531-1145 at least 96 hours in advance. TTY
users may call Minnesota Relay at 711 or 1-800-627-3529.
City Clerk Chrissy Serres
Attachment A
5.2
DATE: December 14, 2023
TO: Adam R. Bell, City Manager
City of Crystal City Council
FROM: Jean McGann, Contracted Finance Director
RE: Expenditures over $25,000
Payee Amount
HealthPartners, Inc.December health insurance premiums $120,441.00
US Aquatics Design of pool improvements AFP #1 $78,690.00
Hennepin County Treasurer Half of annual fees for assessor services $115,000.00
IRS - EFTPS Federal & FICA withholding taxes for 12/8/23 pay date $68,992.21
MN PERA Employee & city required contributions for 12/8/23 pay date $67,850.29
MissionSquare Contribution to employee RHS accounts for 12/8/23 pay date $97,311.90
$548,285.40
Description
6.1
Memorandum
DATE: December 19, 2023
TO: City Council
FROM: Ben Perkey, PE, Interim Director of Public Works/City Engineer
Pat Sele, Utilities Superintendent
SUBJECT: Joint Water Commission Golden Valley and Crystal Pump House Improvements
Summary
The Joint Water Commission’s Capital Improvement Plan includes $2,700,000 in funding for work at both
the Crystal and Golden Valley pump houses. In April 2022, Crystal City Council approved the professional
services contract with Bolton & Menk for the Joint Water Commission pump house project. Bolton &
Menk has completed development of plans and specifications for the pump house project.
This project will be constructed in phases to maintain water supply to all member cities of the Joint
Water Commission. Due to material lead times and the need to avoid peak water demand, construction
operations at the Golden Valley pump house will begin in late fall 2024 with completion anticipated in
late winter 2025; construction at the Crystal pump house will begin in late fall 2025 with completion
anticipated in late winter 2026.
This project is a Joint Water Commission project that the City of Crystal is administering. The Joint Water
Commission has approved proceeding with this work.
Project Cost
Bolton & Menk’s construction estimate cost is $2,078,000, to be paid for entirely by the Joint Water
Commission’s capital project fund for pump house work.
•Golden Valley: $1,069,000
•Crystal: $1,009,000
Project Funding
This project will be funded using the Joint Water Commission’s capital project fund for pump house
work. There will be no direct expenditure of City funds for this project.
Recommended Action
•Motion to approve resolution approving the plans and specifications for the Joint Water
Commission Golden Valley & Crystal Pump House Improvements.
•Motion to approve resolution ordering advertisement for bids for the Joint Water Commission
Golden Valley & Crystal Pump House Improvements.
6.2
RESOLUTION NO. 2023 - ______
APPROVING PLANS AND SPECIFICATIONS FOR THE
JOINT WATER COMMISSION GOLDEN VALLEY AND CRYSTAL PUMP HOUSE
IMPROVEMENTS
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational
activities in the City; and
WHEREAS, the Joint Water Commission’s (JWC) Capital Improvement Project has funds
available for pump house improvements; and
WHEREAS, the City is acting on behalf of the JWC in administering this contract; and
WHEREAS, the firm Bolton & Menk has prepared the plans and specifications for the
proposed Joint Water Commission Golden Valley and Crystal Pump House Improvements; and
WHEREAS, the equipment and staffing required for construction of such projects is beyond
the in-house capability of the City and Joint Water Commission.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves
the plans and specifications for the Joint Water Commission Golden Valley and Crystal Pump
House Improvements.
Adopted by the Crystal City Council this 19th day of December, 2023.
Jim Adams, Mayor
ATTEST:
____________________________
Christina Serres, City Clerk
6.2
RESOLUTION NO. 2023 - ______
ORDERING ADVERTISEMENT FOR BIDS FOR THE
JOINT WATER COMMISSION GOLDEN VALLEY AND CRYSTAL PUMP HOUSE
IMPROVEMENTS
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational
activities in the City; and
WHEREAS, the Joint Water Commission’s (JWC) Capital Improvement Plan has funds
available for pump house improvements; and
WHEREAS, the Commissioners approved this project at their December meeting; and
WHEREAS, the City is acting on behalf of the JWC in administering this contract; and
WHEREAS, the firm Bolton & Menk has prepared the plans and specifications plans for the
proposed Joint Water Commission Golden Valley and Crystal Pump House Improvements; and
WHEREAS, the City Council approved the plans and specifications on December 19, 2023.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby orders the
advertisement for bids for the Joint Water Commission Golden Valley and Crystal Pump House
Improvements.
Adopted by the Crystal City Council this 19th day of December, 2023.
Jim Adams, Mayor
ATTEST:
____________________________
Christina Serres, City Clerk
6.2
Memorandum
DATE: December 19, 2023
TO: City Council
FROM: Ben Perkey, PE, Interim Director of Public Works/City Engineer
Bill Bowman, Streets Superintendent
SUBJECT: Pruchase of replacement sidewalk machine #303
Background
The 2024 Long Term Plan-Fleet Fund includes $225,000
for the replacement of the 2015 Sidewalk Machine
#303. The Sidewalk Machine will be replaced with a
Trackless MT7. This replacement timeline was based
on the 2021 vehicle condition index (VCI) rating of a
26.Twenty-three (23) is the minimum score for
replacement consideration. The quote also includes a
multi-position plow and snow blower.
The new sidewalk machine and attachments will be purchased off the State Contract (#T-625(5)) for
a total cost of $212,337.
•Trackless MT7:
•Attachments:
$169,129
$43,208
The existing sidewalk machine will be sold at auction once the new unit is received. Expected
delivery of the Trackless MT7 is fall 2024.
Attachments
•Quote from MacQueen Equipment, LLC
Recommended Action
Motion to approve the resolution authorizing the purchase of the replacement sidewalk machine
and attachments.
6.3
T-652
Municipal Tractors
Municipal Tractors
Fixed Pricing - BASE UNIT
Specification 3.0
Vendor Name:
Contact Person:
Street Address:
P.O. Box:
City, State, Zip
Phone #:
Toll Free #:
Email Address:
Spec #INFORMATION REQUESTED ANSWER
3.1 MAKE AND MODEL Trackless MT7
*ENGINE (Model)John Deere 4045 Tier 4 Final
Number of Cylinders 4
Type of Fuel Diesel
Horse Power 74 HP @ 2500 RPM
Air or Liquid Cooled Liquid auto shutdown
*PTO
Front Size 1 3/8 6 spline 540 PRM
Rear Size 1.375 6 spline 540 optional
*HITCHES
Front (lift capacity & type)Trackless quick hitch
Rear (lift capacity & type)Cat 1 - 3 point
*TRANSMISSION
Type Sauer Danfoss
Number of Speeds Two speed mechanical
Control Type Foot controlled
*HYDRAULICS
GPM 34 GPM
Number of Spool Valves per unit 7
*DRIVE SYSTEM
Type Hydrostatic/Electric
Transfer Case (yes or no)Yes
4WD Type (i.e., constant)Constant
*AXLES
Model Dana 60 W/track lock
differentials
Capacity per Axle 7000 LB
*BRAKES 12x2 1/2 Hydraulic
*WHEELS
Number of Bolts 8
Diameter 15"x16 1/2"
Exhibit D: Price Schedule
1125 7th St. E.
Mike Purdy
MacQueen Equipment, LLC
mike.purdy@macqueengroup.com
800-832-6417
651-645-5726
St Paul, MN 55106
6.3
T-652
Municipal Tractors
Municipal Tractors
Fixed Pricing - BASE UNIT
Specification 3.0
Spec #INFORMATION REQUESTED ANSWER
*TIRES
Front Size & Ply 31x10:00x16.5 - 8 ply lug/or 16"
Radial
Rear Size & Ply 31x10:00x16.5 -8 ply lug/or 16"
Radial
*STEERING
Type Articulated Hydraulic
Steering Wheel Adjustment Tilt
(tilt, telescope, etc.)
Turning Radius 8' Inside
*FRAME TYPE 4 piece
*
INSTUMENTS (list)
Automatic safety shut down
control for low oil pressure/high
water temp, tachometer w/hour
meter, water temp, oil pressure,
volt meter, hydraulic oil temp,
fuel gauge
(any gauges, LCD/LED monitors, switches, levers, etc.)
*CAB
Certifications Rops J1040-C SAE
Cab Size (1 or 2 people, etc.)1
Windows (tinted sliding, etc.)6 tinted windows, 2 sliding
Type of Seat Air - 4 way adjustment
Seat Upholstery Cloth
Other Cab Equipment (list)
Digital Dash: Tachometer,
Speedometer, Hour Meter, Fuel
Level, Engine Coolant Temp.,
Hydraulic Oil Temp, Engine Oil
Pressure, Voltmeter.
*SPEEDS (if applicable)
Lo Range 0-8.0 mph
High Range 0-19.0 mph
Deep Low Optional 0-10ft Per Min
*DIMENSIONS
Wheel Base 76.5
Length (less liftarms)146.5
Height (top of cab)80
Width (single tires)49.5
Weight Rear Axle 3440 lbs.
Weight Front Axle 1940 lbs.
*WARRANTY 1 Year parts and labor
BASE UNIT PRICE: $ 169,129.00
6.3
T-652
Municipal Tractors
Municipal Tractors
Fixed Pricing - OPTIONS
Specification 4.0
Vendor Name:MacQueen Equipment, LLC
Base Unit Make/Model:Trackless MT7
Base Unit Price:169,129.00$ 169,129.00$
Spec. Number Description Price
4.1 OPERATOR STATION
Use this section to offer operator station options.
4.1.1 Rear PTO 6,303.00$
4.1.2 Rear three point hitch (crated)3,955.00$
4.1.3 Deep reduction transfer case (only avail if ordered with tractor)8,997.00$
4.1.4 Locking differentials (Front Axle) STD -$
4.1.5 20 GPM Hydraulic Pump & 14 GPM Hyd. Gear Pump STD -$
4.1.6 Additional high mount tail lights on rear of cab 414.00$
4.1.7 Automatic night time white noise backup alarm 380.00$
4.1.8 Climate Controlled A/C & Aux. Heat and Pressurization w/ 8 Amber Strobe Lights STD -$
4.1.9 Ride Control 2,682.00$ 2,682.00$
4.1.10 Intermittent Front Wiper & Washer STD -$
4.1.11 Rear wiper and washer STD -$
4.1.12 Rear dump body with front counterweights 8,019.00$
4.1.13 Rear license plate bracket and light 269.00$
4.1.14 Reversing Engine Fan STD -$
4.1.15 Tow behind sander pkg includes hitch, electric brake control, trailer con.1,956.00$
4.1.16 FRN (forward/neutral/reverse switch) on joystick STD -$
4.1.17 Break-in-filter kit 452.00$ 452.00$
4.1.18 Data Collection / GPS Controller 671.00$ 671.00$
4.1.19 Radial tire only (LT245/75R) spare 330.00$
4.1.20 16" rim only for radial tire spare 157.00$
4.1.21 Loader lug tire only 10.00 x 16.5 6-ply spare 257.00$
4.1.22 16.5" rim only for loader lug spare 157.00$
4.1.23 Summer tire only 31 x 13.5 x 15 each 420.00$
4.1.24 15" rim only for summer tire each 246.00$
4.1.25 Summer tires and rims ILO standard wheels and tires 951.00$
4.1.26 Calcium filled tires 324.00$
4.1.27 Dual loader lug tires & rims ILO standard wheels and tires on tractor 3,733.00$
4.1.28 Dual loader lug tires & rims (8 tires with rims and hardware) set 5,476.00$
4.1.29 On Board Diagnostics with WI FI Remote Access STD -$
4.2 PLOWS
Use this section to offer plow options.
4.2.1 5 ft. angle plow (includes attaching kit) 6,319.00$
4.2.2 5 ft. double trip plow (includes attaching kit) 7,376.00$
4.2.3 6 ft. double trip plow (includes attaching kit) 6,446.00$
4.2.4 7 ft. angle plow (includes attaching kit) 7,318.00$
4.2.5 8 ft. angle plow (includes attaching kit) 7,692.00$
4.2.6 Angle Plow Attaching Kit (for spare)3,519.00$
4.2.7 Front sander / plow 11,176.00$
4.2.8 Sidewalk V plow 5,210.00$
4.2.9 5 position folding plow 7,847.00$ 7,847.00$
4.2.10 Snow Lion Ice Breaker less adapter kit 18,073.00$
4.2.11 Ice Breaker adapter kit 11,833.00$
4.3 SNOWBLOWERS
Use this section to offer snowblower options.
4.3.1 51" snow blower with sidewalk chute PTO driven by Trackless Gearbox 11,708.00$
4.3.2 51" Ribbon snow blower w/ sidewalk chute PTO driven by Trackless Gearbox 18,871.00$
4.3.3 60" snow blower with sidewalk chute PTO driven by Trackless Gearbox 11,518.00$
4.3.4 60" Ribbon snow blower w/ sidewalk chute PTO driven by Trackless Gearbox 19,307.00$
4.3.5 75" Ribbon snow blower w/ sidewalk chute PTO driven by Trackless Gearbox 29,264.00$
4.3.6 70" snow blower with sidewalk chute PTO driven by Trackless Gearbox 11,753.00$
4.3.7 80" snow blower with sidewalk chute PTO driven by Trackless Gearbox 13,691.00$
4.3.8 Truck chute in lieu of sidewalk chute (Trackless blower) 782.00$
4.3.9 Truck loading chute complete (Trackless blower) 1,878.00$
4.3.10 Telescopic truck loading chute complete (Trackless blower) 5,141.00$
Exhibit D: Price Schedule
6.3
T-652
Municipal Tractors
Municipal Tractors
Fixed Pricing - OPTIONS
Specification 4.0
4.3.11 Universal Skid Steer Attachment 2,227.00$
4.3.12 Sno-Quip 51" Ribbon snow blower PTO driven 31,159.00$ 31,159.00$
4.3.13 Sno-Quip 61" Ribbon snow blower PTO driven 32,359.00$
4.3.14 Hydraulic Truck loading chute (Sno-Quip)3,504.00$
4.3.15 Insert type Truck loading chute 34" (Sno-Quip)16,833.00$
4.3.16 Insert type Truck loading chute 48" (Sno-Quip)1,986.00$
4.4 SALT/SAND SPREADERS
Use this section to offer salt and sand spreader options.
4.4.1 Rear salt & sand spreader 7,811.00$
4.4.2 Rear salt & sand spreader with triple agitator 9,184.00$
4.4.3 Tow behind sander with brakes (1-1/4 yd. capacity) Requires tow behind package 17,521.00$
4.4.4 Rear brine spray tank with pump and spray bar 4,670.00$
4.5 DIRECTIONAL SWEEPERS
Use this section to offer directional sweeper options.
4.5.1 60"x32" dia angle sweeper 8,625.00$
4.5.2 72"x32" dia angle sweeper 9,111.00$
4.5.3 84"x32" dia angle sweeper 9,597.00$
4.5.4 96"x32" dia angle sweeper 11,856.00$
4.6 PICKUP SWEEPER
Use this section to offer pickup sweeper options.
4.6.1 48" pickup sweeper 11,244.00$
4.7 SPRAYING SYSTEM
Use this section to offer sweeper options.
4.7.1 Water tank and pump kit for all sweepers 4,108.00$
4.7.2 Spray bar kit for angle sweeper 257.00$
4.7.3 Spray bar kit for pickup sweeper 170.00$
4.7.4 14 ft. rear mounted spray boom 1,453.00$
4.8 COLD PLANERS
Use this section to offer cold planer options.
4.8.1 Cold planer w/ standard drum (requires deep reduction transfer case)26,178.00$
4.8.2 Cold planer w/Ranjo drum for concrete (requires deep reduction transfer case)32,007.00$
6.3
T-652
Municipal Tractors
Municipal Tractors
Fixed Pricing - OPTIONS
Specification 4.0
4.9 MOWERS
Use this section to offer mower options.
4.9.1 74" Trackless PTO Front Flail mower 11,377.00$
4.9.2 Trackless Boom Flail 52" Head (requires dual loader lug tires)33,501.00$
4.9.3 72" rotary finishing mower 7,334.00$
4.9.4 120" rotary finishing mower 19,781.00$
4.9.5 168" rotary finishing mower 21,961.00$
4.9.6 168" Progressive mower 26,488.00$
4.10 TRENCHERS
Use this section to offer trencher options.
4.11 CHIPPERS
Use this section to offer grader options.
4.11.1 Stump Grinder 14,669.00$
4.12 TILLERS
Use this section to offer tiller options.
4.13 OTHER
Use this section to offer any other option(s) not already listed..
4.13.1 Aerator 12,628.00$
4.13.2 Front end loader with 49" wide bucket 11,511.00$
4.13.3 Front end loader with 77" wide bucket 11,730.00$
4.13.4 Buffalo Turbine debris blower 7,711.00$
4.13.5 Generator with security fence 15,759.00$
4.13.6 Infrared asphalt heater (requires generator option) 19,363.00$
4.13.7 MT57 115hp Engine Upgrade (Wifi & locking diff remain STD)(2,640.00)$
4.13.8 Air Conditioning Pressurized Cab for MT57 upg.6,700.00$
4.13.9 Optional Pump and Valve Kit for MT57 upg.2,500.00$
4.13.10 Back Up Camera for MT57 upg.1,500.00$
4.13.11 Ride Control for MT57 upg.2,820.00$
4.14 EXTENDED WARRANTY OPTIONS
Use this section to offer performance/warranty options.
N/A
4.15 DELIVERY STARTING POINT
City ST PAUL, MN
State, Zip Code 55106
24 miles from MQ to Crystal PW Price Per Loaded Mile:5.50 132.00$
Minimum Delivery Charge (If Applicable):$
6.3
T-652
Municipal Tractors
Municipal Tractors
Fixed Pricing - OPTIONS
Specification 4.0
4.16 NEW EQUIPMENT RENTAL PROGRAM
If rental programs are available on the new equipment being offered, list
Hourly Rental Rate:$
Weekly Rental Rate:4,500.00$
Monthly Rental Rate:$
Percent (%) of Rental Fee applied to purchase price:%
If the new rental equipment is purchased and finance
charges are applicable for the actual rental term only,
state the actual interest rate here: ________________
4.17 VENDOR OWNED RENTAL RETURN OR DEMO EQUIPMENT PROGRAM
DEDUCT cost per Used Hour from the original Contract Price 25.00$
4.18 HOURLY SHOP RATE
(Installation services may be requested on an "as needed" basis)
Per Hour:187.00$
4.19 PRICE FOR ADDITIONAL MANUALS (1 of each included at no cost, per specs)
ADDITIONAL SERVICE MANUAL
Digital -$
Paper -$
ADDITIONAL PARTS MANUAL
Digital -$
Paper -$
ADDITIONAL OPERATOR'S MANUAL
Digital -$
Paper -$
4.20 PRICE FOR SET OF FLUID AND AIR FILTERS (if applicable)$
Non-Contract
Backup Camera Button while moving forward $265.00
GRAND TOTAL 212,337.00$
6.3
RESOLUTION NO. 2023 - _____
APPROVING THE PURCHASE OF A
TRACKLESS MT7 MACHINE AND ATTACHMENTS
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational
activities in the City; and
WHEREAS, the existing sidewalk machine is used for sidewalk cleaning and snow
removal; and
WHEREAS, the existing sidewalk machine scored high on the vehicle condition index
and is due for replacement; and
WHEREAS, funds are allocated in the Fleet Maintenance Fund for this replacement
purchase.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves
the purchase of a Trackless MT7 machine and attachments from MacQueen Equipment, LLC for
a total cost of $212,337.
BE IT FURTHER RESOLVED that the existing sidewalk machine will be sold at
auction.
Adopted by the Crystal City Council this 19th day of December, 2023.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
6.3
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Memorandum
DATE: December 13, 2023
TO: Mayor and City Council
Adam R. Bell, City Manager
FROM: John Elholm, Recreation Director
Jason Minnick, Facilities Manager
SUBJECT: Closing the Crystal Cove Aquatic Center for Construction in 2024
The Crystal Cove Aquatic Center was built in 1968. The zero-depth pool and mechanical
systems were replaced in 2005. The main pool container and majority of the pool building are
part of the original 1968 facility. A significant leak in the main pool was identified in 2018.
During the summer of 2019, a leak detection firm was hired to determine where the pool was
leaking. Some caulking was done following this that was marginally successful. In 2021,
another firm was hired to assess the pool for leaks. Their review indicated that the main pool
container was at the end of its useful life, and replacement of the main pool was recommended.
Since that time, periodic meetings have been held with the park and recreation commission and
city council to determine the future of the Crystal Cove Aquatic Center. Input was also sought
from the public in 2022 through a phone survey of residents and a public engagement process,
both of which indicated strong support for replacing the pool.
Early in 2023, $2.35 million was sought from the state legislature to help rebuild the main pool
container. In addition, $300,000 was sought through the Hennepin Youth Sports Grant
program to help fund pool amenities. Both of these requests were successful. The city’s 2023
long term plan (buildings fund) also includes capital funds for this project. On July 18, the city
council authorized agreements with HCM Architects and USAquatics to develop construction
plans for the aquatic center. An update on aquatic center plan development and project scope
was presented to the city council on October 17. Construction plans are now nearly 75%
complete with project bidding anticipated early in 2024.
With aquatic center plans progressing well, and construction being planned for 2024, staff
recommends that the Crystal Cove Aquatic Center be closed for the 2024 season.
6.4
CITY OF CRYSTAL
RESOLUTION 2023 -
RESOLUTION IN SUPPORT OF CLOSING THE CRYSTAL COVE
AQUATIC CENTER FOR CONSTRUCTION IN 2024
WHEREAS, the City of Crystal owns and operates Grogan Park and the Crystal Cove Aquatic Center;
and
WHEREAS, the oldest part of the aquatic center has developed leaks; and
WHEREAS, over the past several years, discussions, surveys and public engagement have taken place in
regard to the future of the aquatic center; and
WHEARAS, the 2024 capital budget (building fund) includes funds to replace the original part of the
pool and related features; and
WHEREAS, additional funds have been authorized through a special legislative appropriation for the
same project and a Hennepin Youth Sports grant; and
WHEREAS, agreements with USAquatics and HCM Architects were approved on July 18, 2023 to
develop construction plans for the aquatic center; and
WHEREAS, preliminary aquatic center plans and project scope were presented to the city council on
October 17, 2023; and
WHEREAS, construction documents are currently nearing 75% completion; now
THEREFORE, BE IT RESOLVED:
That the Crystal City Council hereby wishes to close the Crystal Cove Aquatic Center for
construction in 2024.
Adopted by the Crystal City Council this 19th of December, 2023.
________________________
Jim Adams, Mayor
ATTEST:
___________________________
Christina Serres, City Clerk
6.4
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Memorandum
DATE: December 13, 2023
TO: Mayor and City Council
Adam R. Bell, City Manager
FROM: John Elholm, Recreation Director
SUBJECT: Professional Services for Valley Place and North Lions Parks
The tennis courts and basketball courts in Valley Place Park are scheduled for improvement in
2024. The west parking lot in North Lions Park is also scheduled for improvement in 2024.
WSB developed concept plans for these improvements over the summer, and have now
provided a proposal to develop construction documents for the projects.
The 2024 long-term plan includes $600,000 in the parks fund to make tennis and basketball court
improvements in Valley Place Park. The plan also includes $290,000 in the buildings fund to
make parking lot improvements in North Lions Park. The proposal received from WSB to develop
construction documents, specifications and permitting is $31,866 for Valley Place Park and
$35,398 for North Lions Park ($67,264 combined).
Staff recommends approval of the attached resolution entering into an agreement with WSB to
develop construction documents for projects in Valley Place Park and North Lions Park.
6.5
CITY OF CRYSTAL
RESOLUTION 2023 -
PROFESSIONAL SERVICES AGREEMENT WITH WSB FOR PROJECTS
IN VALLEY PLACE AND NORTH LIONS PARKS
WHEREAS, the City of Crystal owns and operates Valley Place and North Lions Parks, and
WHEREAS, the 2024 long-term plan includes funds to improve the tennis and basketball courts in Valley
Place Park and the west parking lot in North Lions Park, and
WHEREAS, WSB has developed concept plans for these two projects, and
WHEREAS, WSB has provided a proposal in the amount of $67,264 to develop construction documents,
specifications, permitting and related services based on these concepts, now
THEREFORE, BE IT RESOLVED:
A.That the City of Crystal wishes to enter into an agreement with WSB, in the amount of $67,264,
to develop construction documents, specification, permitting and related services for the tennis
and basketball courts in Valley Place Park and the west parking lot in North Lions Park.
B.That the Crystal City Council hereby authorizes the mayor and city manager to sign agreements
with WSB for this project.
Adopted by the Crystal City Council this 19th day of December, 2023.
________________________
Jim Adams, Mayor
ATTEST:
___________________________
Christina Serres, City Clerk
6.5
G:\.Clients All\Crystal\Proposals\2024 Parks Final Design 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM December 11, 2023
Mr. John Elholm
Recreation Director
City of Crystal
4800 Douglas Drive North
Crystal, MN 55422-1691
Re: Park Improvements for North Lions Park and Valley Place Park
Dear Mr. Elholm:
WSB is pleased to present this proposal for professional services related to preparing
construction plans for park Improvements for North Lions Park and Valley Place Park. Following
approval of master plans, WSB will develop construction plans, specifications, and cost est imates
merged into one single bid package. At this time, it is assumed construction implementation will
be facilitated by City staff.
This letter represents our entire understanding of the project scope. All work under this letter
proposal will be governed by the Professional Services Agreement entered into between the City
of Crystal and WSB on the 10th day of February 2023. If the scope and fee appear to be
appropriate, please sign in the space provided and return one copy to our office. We are
available to begin work once we receive signed authorization.
Please do not hesitate to contact me at 612.201.5949 with any questions .
Sincerely,
WSB
Robert Slipka, PLA Jason Amberg, PLA, ASLA
Project Manager / Sr. Landscape Architect Principal / Director of Landscape Architecture
Attachment
I hereby authorize WSB to proceed with the above-referenced work under the terms and
conditions of the Professional Services Agreement entered into between the City of Crystal and
WSB on the 10th day of February 2023.
By: _____________________________________
Jim Adams, Mayor
By: _____________________________________
Adam R. Bell, City Manager
December 19, 2023
6.5
Mr. John Elholm
December 11, 2023
Page 2
G:\.Clients All\Crystal\Proposals\2024 Parks Final Design
SCOPE OF ENGINEERING SERVICES
FOR
PARK IMPROVEMENTS FOR NORTH LIONS PARK AND VALLEY PLACE PARK
CITY OF CRYSTAL, MN
SCOPE OF ENGINEERING SERVICES
For the final Bid Package, Consultant will:
a. Topographic Survey: Consultant will perform fieldwork and develop a topographical
survey of the area to be developed. The specific location of the survey will be
determined based on conversations to date with the Client. The extent of the survey will
be limited to the general development area for this project.
b. Geotechnical Investigation: Based upon our experience with similar projects, the
objectives of our geotechnical services are to perform subsurface borings, classify and
analyze the soil samples, discuss groundwater issues, and prepare recommendations
for, backfill, and fill use and reuse, pavement subgrade preparation, estimated
infiltration(s) and pavement sections. The consultant will conduct Gopher One call,
mobilize truck mounted drill rig, obtain soil borings for each park, develop boring logs,
conduct lab reviews, and prepare a single geotechnical report for both parks. The
proposal assumes both parks can be executed at the same time.
c. Construction Documents: Per the approved master plans, Consultant will prepare final
Construction Documents for the improvements at both parks in one combined bid
package with associated park improvements as approved by the Client. Improvements
vary by park which include new tennis courts, basketball court, and parking lot. These
documents shall include plans, details, and specifications in enough detail for the Client
to pursue competitive bids for the construction of the improvements. Specific scope of
work includes:
i. Construction Plans including:
• Title Sheet.
• Site Removal Plan.
• Site Layout Plan.
• Site Grading Plan.
• Restoration / Landscape Plan.
• Construction Details.
ii. Prepare necessary plan specifications for obtaining bids.
iii. Prepare Final Cost Estimate.
iv. 50% and 90% review meeting with client to review plans and cost estimate.
v. WSB will print, assemble, and submit the final contract documents to the Client
and request authorization to proceed with bidding.
d. Permitting: It is currently assumed that each park will disturb over one acre and
therefore will have to adhere to requirements for an NPDES Phase II stormwater permit.
Due to distance, if required each park will be required to be permitted separately.
i. Valley Place Park – Currently appears we will be less than an acre of new
impervious with this project so it only will require a city review and no BMPs
unless we significantly alter drainage patterns or rates (seems unlikely).
• New/fully reconstructed impervious is under one acre so stormwater
management is not required.
• Erosion control permit will not be required based on disturbance area.
6.5
Mr. John Elholm
December 11, 2023
Page 3
G:\.Clients All\Crystal\Proposals\2024 Parks Final Design
ii. North Lions Park – Currently appears we will be less than an acre of new
impervious with this project so it only will require a city review and no BMPs
unless we significantly alter drainage patterns or rates (seems unlikely). We will
not need to remove the tennis courts for a storm water BMP. We will just need to
complete a pipe capacity check if we route the parking lot North.
• New/fully reconstructed impervious is under one acre so stormwater
management is not required.
• Erosion control permit will not be required based on disturbance area.
e. Bidding: Consultant will provide services for bidding assistance associated with both
projects, bid as one project, including the following:
i. Advertisement for bids.
ii. Coordinate online plan set availability to prospective bidders.
iii. Collect and respond to questions from prospective bidders.
iv. Issue addenda as necessary.
v. Prepare tabulation of bids.
vi. Prepare letter of recommendation for contract award.
f. Conditions and Exclusions: We will provide all the professional design services
required to complete the project except the following (may be added to scope at
additional fee if requested):
i. Permitting (unless otherwise noted).
ii. Permit fees.
iii. Lighting / Electrical Design.
iv. Construction Administration.
TOTAL PROPOSED FEE
Consultant proposes a total hourly-not-to-exceed fee of $67,264 for the the scope of services
described above. Below is a breakdown of key tasks.
Description – Valley Place Park Fee
Topographic Survey $3,553
Geotechnical Investigation $6,500
Construction Plans and Specifications & Permitting $20,086
Bidding (one combined bidding process) $1,727
Valley Place Park Subtotal $31,866
Description – North Lions Park Fee
Topographic Survey $3,953
Geotechnical Investigation $6,500
Construction Plans and Specifications & Permitting $23,218
Bidding (one combined bidding process) $1,727
North Lions Park Subtotal
$35,398
TOTAL HOURLY-NOT-TO-EXCEED FEE $67,264
6.5
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: Dec. 15, 2023
City Council and Inclusion and Diversity Commission
Joint Work Session Agenda
Tuesday, Dec. 19, 2023
Immediately following the City Council meeting
Upper Community Room
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the joint
work session of the Crystal City Council and Inclusion and Diversity Commission was held on Tuesday, Dec.
19, 2023, at ______ p.m. in the upper Community Room at City Hall, 4141 Douglas Dr. N., Crystal, MN and
via Zoom. The public may attend the meeting via Zoom by connecting to it through one of the methods
identified on the Notice of City Council and Inclusion and Diversity Commission Joint Work Session for Dec.
19, 2023.
I. Attendance
Council members
____ Budziszewski ____ Cummings ____ Eidbo ____ Kamish ____ Kiser ____ Onesirosan ____ Adams
Staff
____ Bell ____ Gilchrist ____ Therres ____ Elholm ____ Larson ____ Perkey ____ Revering ____ Sutter
Inclusion and Diversity Commission
____ Cameron ____ Haltson ____ Paul ____ Slupske ____ Sminesvik
II. Agenda
The purpose of the joint work session is to discuss the following agenda item:
1. Commission status update and 2024 Work Plan.
III. Adjournment
The joint work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the city clerk at
(763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: Dec. 15, 2023
City of Crystal
Notice of City Council and Inclusion and Diversity Commission
Joint Work Session
Dec. 19, 2023
NOTICE IS HEREBY GIVEN that the City Council of the City of Crystal will hold a joint work session on
Tuesday, Dec. 19, 2023, immediately following the City Council meeting, in the upper Community Room at
City Hall, 4141 Douglas Dr. N., Crystal, MN and via Zoom.
The public may attend the meeting via Zoom by connecting to it through one of the methods identified
below.
Topic: Crystal City Council and Inclusion and Diversity Joint Work Session
Time: Dec. 19, 2023, immediately after the City Council meeting, Central Time (US and Canada)
Join Zoom Meeting:
https://us02web.zoom.us/j/81049718568?pwd=cHpiNXlHNTU0WXEzSHk3OW5YbndoQT09
Meeting ID: 810 4971 8568 Passcode: 630364
One tap mobile:
+13017158592,,81049718568#,,,,*630364# US (Washington DC)
+13052241968,,81049718568#,,,,*630364# US
Dial by your location:
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Find your local number: https://us02web.zoom.us/u/kbISMOEIPw
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at
(763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
Memorandum
DATE: December 13, 2023
TO: Mayor and City Council
FROM: Adam R. Bell, City Manager
SUBJECT: Inclusion and Diversity Commission status update and 2024 Work Plan
___________________________________________________________________
BACKGROUND
The Inclusion and Diversity Commission (I&DC) was established in June of 2022, and after the
initial commissioners were appointed, it has been meeting almost monthly throughout 2023.
Much of the I&DC’s 2023 activity has been learning about and discussing the existing diversity
and inclusion outreach and attending city events to introduce and promote the commission.
According to the Commission’s bylaws, the Commission must adopt an annual work plan and
submit the proposed work plan to the Council for approval. To formulate a work plan for 2024,
the Commission would best be served by receiving input from the Council on areas in which it
should focus its efforts. While the ordinance and bylaws provide general guidance and duties, if
the council has specific direction for the I&DC, it would provide clearer expectations for
achieving its purpose.
No formal action is required.
ATTACHMENTS
Ordinance No. 2022-03 An Ordinance Establishing the Inclusion and Diversity Commission
Inclusion and Diversity Commission Bylaws and Operational Procedures
Inclusion and Diversity Outreach Efforts (2022)
CITY OF CRYSTAL
ORDINANCE No. 2022 -03
AN ORDINANCE ESTABLISHING THE
INCLUSION AND DIVERSITY COMMISSION
The City of Crystal ordains :
ARTICLE I. Legislative Findings.
1.01. Pursuant to Section 2.02 of the Crystal C it y Charter: "The council may by ordinance
estab lish boards or commissions to advise the council."
1.02. Chapter Ill , Section 305 of the City Code provides for the creation and operation of City
commissions.
1.03. The City Counci l determines it in the best interests of the City to establish a commission
to assist the City Counci l in fostering a community that is safe , welcoming to all members ,
and dedicated to protecting against civil rights violations and discrimination.
ARTICLE II. Commission Established. The City Council hereby establishes a commission as
follows:
2.01. Establishment. The Inclusion and diversity Commission ("Commission") is hereby
estab li shed for the City of Crystal. The Commission may also be referred to as the "I&D
Commission."
2.02 . Purpose. The purpose of the Commission is to promote and nurture a safe and welcoming
community dedicated to fighting discrimination and civil rights violations by government,
businesses , and other institutions doing business in the City of Crystal.
2.03. Duties. The Commission shall advise and make recommendations to the City Council in
matters relating to outreach , equality , and civil rights. In accordance with its bylaws and
annual work plan, and through the collaboration and cooperation of City staff and City
Council , the Commission shall:
(a) Regularly review and evalu ate the City 's community outreach methods and activities
to ensure messaging reaches all populations and provide inclusive participation
opportunities.
(b) Anal yze the City's processes , proc edures , policies , and ordinanc es as directed by th e
City Council on matters of equality and civi l rights.
CR205-30-792 002 . v8
(c) Inform the City Council of policies or practices that result in discrimination or
adverse treatment of any citizens or businesses based on subjective or arbitrary
standards , criteria, or requirements. Discriminatory policies or practices may
include, but are not limited to , the following: those based on a person 's race ,
ethnicity , or sexual orientation ; participation or membership in a club , association , or
other organization ; political affiliations or beliefs; ideas or views expressed in social
media postings ; a person 's place of employment ; limiting access to or use of credit
or other financial resources ; or through the implementation of environmental , social ,
and governance criteria.
( d) Present to the City Council the results of the Committee 's findings and recommend
changes to City programs , procedures, policies , or ordinances based on those results ;
(e) Communicate the City 's outreach, equality , and civil rights work , and facilitate
community engagement and feedback as approved by the City Council; and
(f) Collaborate with organizations and facilitate discussion within the community on
issues of equality and civil rights .
2.04. Members . The Commission shall be made up of seven members appointed by the City
Council. Prospective members will participate in the application and interview process
established by the City Council. The Commission shall be appointed on an at large basis.
2.05. Qualifications . Commission members must be residents of the City, or owners of
businesses within the City , and be at least 15 years old.
2.06. Removal. Commission members may be removed from the Commission, with or without
cause, upon a majority vote of the City Council.
2.07. Vacancies . The City Council will appoint to fill any vacancies occurring on the
Commission. The person appointed to fill a vacancy shall serve the remainder of the
unexpired term.
2 .08. Reappointment. A member seeking reappointment shall be required to work through the
application and interview person in the same manner as any other applicant for the position.
2.09 . Term. Commission members shall be appointed to a three-y ear term. Terms shall
commence on January I. A member shall serve until their succ e ssor is appointed and
qualified . Terms shall be staggered as follows to help ensure continuity in the
Commission 's work :
( a) Two terms shall expire on December 31 , 2023.
(b) Two terms shall expire on December 31 , 2024 .
CR2 05-3 0-792 002. v8
(c) Three terms shall expire on December 31 , 2025.
2.10. Other Commissions. Commission members may not serve on other City boards or
commissions concurrently with serving on the Commission.
2.11. Compensation. Commission members shall serve without compensation and are not
eligible for reimbursement of expenses incurred in conducting the work of the
Commission.
2 .12. Liaisons. The Commission shall have a liaison as appointed by the City Council.
2.13. Operations . The Commission shall conduct itself in accordance with this ordinance ,
Section 305 of the City Code , and all other applicable laws and ordinances.
ARTICLE III . Effective Date. This ordinance is effective upon adoption and 30 days after
publication. This is a special ordinance and shall not be codified in the City Code.
First Reading: June 7 , 2022
Second Reading: June 21 , 2022
Council Adoption: June 21 , 2022
Publication Date: June 30 , 2022
Effective Date: July 30 , 2022
ATTEST:
Christina Serres , City Clerk
CR205-30-792 00 2. v8
BY THE CITY COUNCIL
Jim Adams , Mayor
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CITY OF CRYSTAL
INCLUSION AND DIVERSITY COMMISSION
BYLAWS AND OPERATIONAL PROCEDURES
ARTICLE 1
MISSION AND DUTIES
1.1 Mission. The Crystal City Council adopted Ordinance No. 2022-03 (“Ordinance”) on
June 21, 2022 to establish the Inclusion and Diversity Commission (“Commission”). The
Commission may also be referred to as the “I&D Commission.” The Ordinance is attached to and
made part of these Bylaws and Operational Procedures (“Bylaws”). The mission of Commission
is to represent our multicultural community, to promote and nurture a safe and welcoming
community dedicated to fighting discrimination, civil rights violations by government, businesses,
and other institutions doing business in the City of Crystal
1.2 Duties. The Commission is advisory to the City Council and its duties are set out in the
Ordinance. The Commission must conduct its business in accordance with Section 305 of the
Crystal City Code and other applicable laws.
ARTICLE II
MEMBERS AND TERMS
2.1 Appointment of Members. The City Council is to appoint seven members to the
Commission. The City Council evaluates potential members using the application and interview
process established by the City Council. The appointed members serve at the pleasure of the City
Council, are volunteers (not City employees), and are not entitled to any compensation or
reimbursement of expenses. Only members personally present at a meeting may vote, no proxies
or alternate members are allowed.
2.2 Terms. Appointments are made effective January 1 of each year. The City Council shall
appoint regular members of the Commission for three-year staggered terms. The terms of
Commission members are fixed and determined at the time of appointment in accordance with the
Ordinance. The City Council fills any vacancies that may occur by appointment for the unexpired
terms. A vacancy shall be deemed to exist if a regular member ceases to meet residency
requirements.
ARTICLE III
OFFICERS
3.1 Officers. The Commission shall elect a Chairperson and Vice-Chairperson from among
its members at its regular annual meeting (no later than the second meeting after January 1 in each
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year). The Chair and Vice Chair positions rotate, and members may only serve two consecutive
years as the Chair or Vice-Chair. Should the office of Chair or Vice-Chair become vacant, the
Commission shall elect a successor from its membership at the next regular meeting and such
election shall be for the unexpired term of said office. Officers may also delegate duties of their
position to other Commissioners as deemed appropriate by the Commission.
(a) Chair Responsibilities. The Chair is responsible for the following:
(1) Working with staff liaisons to develop meeting agendas;
(2) Conducting and presiding at all meetings;
(3) Ensuring the Commission conducts its activities within the stated mission and
bylaws of the Commission;
(4) Monitoring and ensuring the progress of the Commission; and
(5) Reporting to the City Council.
(b) Vice-Chair Responsibilities. The Vice-Chair is responsible for the following:
(1) Performing the duties of the Chair in the absence or incapacity of the Chair;
and
(2) Performing all other duties as prescribed by the Commission.
ARTICLE IV
MEETINGS
4.1 Meetings. All meetings of the Commission shall be conducted in accordance with the
Minnesota Open Meeting Law and City Code. This means all discussion of Commission business
among a quorum of members must occur at a meeting which has been posted and is open to the
public. The presence of a majority of all regular members currently appointed to the Commission
shall constitute a quorum for the purpose of conducting its business and exercising its powers and
for all other purposes. In the event a quorum is not reached, a smaller number of members may
meet to have informal discussion; however, formal action shall not be taken and must be reserved
for such time as when a quorum of the Commission is reached. A quorum of members should not
discuss Commission business by email, forms of social media, telephone, or informal meetings.
Commission meetings may be cancelled by the staff liaison if there are no items on the agenda for
discussion.
4.2 Regular Meeting. The regular meeting of the Commission shall be held on the first
Wednesday of every month at City Hall at 6:30 pm. The Commission may, by a majority vote,
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change its regular meeting dates or times for any reason provided proper public notice of the
change is provided.
4.3 Annual meeting. The annual meeting of the Commission shall be a regular meeting,
typically the first meeting after January 1 of each year, at which time officer elections will be held.
4.4 Special Meetings. A special meeting of the Commission may be called by the Chair, two
members, or by the City Council for the purpose of transacting any business designated in the
meeting notice. The notice for all special meetings shall be posted in compliance with the
Minnesota Open Meeting Law. The staff liaison shall notify Commissioners at least three days
prior to the meeting of the date, time, place and purpose of the special meeting.
4.5 Attendance. Members are expected to attend all meetings, including the annual
Commission meeting. If a member is unable to attend a meeting, they should contact the staff
liaison, who will inform the Chair. Staff liaison will track attendance at each meeting.
4.6 Agenda. The agenda for regular and special meetings of the Commission shall be
prepared by the staff liaison. Items to be placed on the agenda may be proposed by the Chair, a
Commission member, the staff liaison, or at the request of the City Council. Residents, businesses,
and other interested parties may contact the staff liaison to request that an item be placed on the
agenda for consideration. All agenda topics presented by the City Council will be placed on the
agenda for consideration. Agenda topics requested by other parties will be placed on an appropriate
future agenda at the discretion of the staff liaison. The agenda shall be approved at each meeting
prior to discussion of any items on the agenda. At the time of agenda approval, items may be
removed, and the order of business may be modified by a majority vote of members present at the
meeting. No item shall be added to the agenda unless deemed as urgent by the staff liaison. Prior
to adjournment, members present may communicate items recommended for inclusion on future
agendas.
4.7 Recordkeeping. All minutes and resolutions shall be in writing and shall be kept in
accordance with applicable laws, rules, and City procedures.
4.8 Work Plan. The Commission will draft an annual work plan that details proposed
activities and projected timelines for the upcoming year. The Commission shall submit the work
plan to the City Council for review and approval. The Commission shall annually report to the
City Council on its progress completing the items identified in the approved work plan.
ARTICLE V
PERFORMANCE
5.1 Performance of Duties. Commission Members are expected to adequately prepare for
and attend meetings. Commission Members unable to complete an assigned task should notify
Commission chair as soon as possible. The Commission staff liaison may ask the City Council to
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review a Commission Member’s appointment based upon their assessment of significant lack of
performance.
5.2 Meeting Attendance. The City Council may remove a Commission Member who fails
to attend three consecutive meetings of the Commission without being excused by the Chair, City
Manager, or City Clerk.
ARTICLE VI
ADVISORY
6.1 Advisory. The Commission is advisory to the City Council. The Commission has no
other official status or independent authority other than to gather, discuss, and make
recommendations to the City Council.
ARTICLE VII
AMENDMENTS AND REVISIONS
7.1 Amendments and Revisions. The Commission will review these bylaws no later than the
second meeting after January 1 every three years. Members may present recommendations for
changes and amendments. These bylaws can be altered or amended by any regular monthly
Commission meeting with a majority of members present, provided that notice of proposed
changes and amendments is provided to each member at least 10 business days before the meeting.
The Council must review and approve any changes to, and has final authority regarding, these
bylaws.
Adopted on the _____ day of _____________, 2022.
Chairperson
Inclusion & Diversity Outreach Efforts
Community Group Interaction:
Hispanic Advocacy and Community Empowerment through Research (HACER) – met in person
and communicate occasionally.
African Career Education and resources (ACER) – met in person and have tried to coordinate
programs.
Cedarwood Apartments
Kentucky Lanes Apartments
Caliber Chase Apartments
Mr. Cleanhouse
Night to Unite – 70 plus neighborhood block parties in all areas of Crystal. Meet with and
photograph residents where they are in the community.
Adult Academic Learning Center
Churches
Public Relations and Marketing:
City, Recreation and Police Social Media accounts include Facebook, Instagram, Twitter, Youtube
and Nextdoor.
o Member of Latinas on the Move MN and Mujeres Latinas Unidas MN
o Annual social media campaigns promoting diversity‐related days of celebration,
including African American History Month, LGBTQ Pride Month, Juneteenth, National
Hispanic‐Latina Heritage Month, American Indian Heritage Month and much more.
City, recreation and police websites include Google Translate, offering 16 language options.
City newsletter and brochure go to every household in the city, including apartments and rental
properties.
Offer stories, news releases and more to Crystal/Robbinsdale SunPost with a large, diverse
readership throughout the city.
Promote and attend the city’s semi‐annual conversation about diversity, equity and inclusion
facilitated by ImpactLives, a local non‐profit that seeks to advance understanding of diversity,
equity and inclusion.
Work with Joint Community Police Partnership liaison Nneka Onuma on marketing and
production of marketing materials for inclusive‐related community events and initiatives.
Translation of events, programs, rentals, and pool info in the 2022 Spring/Summer brochure (HC
Step To It funded)
o Information also posted online as applicable.
Paid marketing through La Jefe Radio, including social media posts and FB Live for the Farmers
Market (funded through a private grant).
Joint promotion of inclusive events and projects with Robbinsdale Area Schools.
Paid marketing through Univision for the Farmers Market (funded through a private grant) and
Crystal Cove Aquatics Center.
Updated Park Rules signs in Spanish at Community Parks.
Two ongoing podcasts with the mayor and first responders on varying topics, including women
in emergency roles and a conversation on equity and inclusion.
Translated “Welcome” on tent and table cover (HC Step To It funded).
Community Center Marquee Message Board visible to local traffic and pedestrians includes
promoting inclusive and diverse programming and initiatives.
Brochures, fliers and posters are occasionally distributed to local businesses:
o Supermercado y Panderioa Loma Bonita
o La Michelada Rose
o NICE Family African Market
o Domini’s Tax Service
o African Food & Gifts
o Metro Women’s Clinic
Recreation Programming:
Contract with a local black Muslim artist to curate a Friday Crystal Frolics performance.
Reggae‐inspired headlining group at Crystal Frolics
Food Access
o edible courtyard
culturally diverse vegetables
o Find your Five ‐ HC Grant
fruit trees at Bassett Creek
Latino Farmer at Market (through Hennepin County)
Non‐Binary option for registrants
o Effort to non‐gender programming
Bi‐lingual mindfulness walk (HC Step To It funded)
Multilingual placemaking – sidewalk art in multiple languages (MRPF Grant Funded)
Power of Produce days at the Farmer’s Market (MEDICA Sponsorship)
o Local Puerto Rician children's author
o Free mobile library – with an infusion of Hispanic books
Sled library at Valley Place Park
Local Author series – using more diverse local authors
Inclusion of diverse entertainers at special events
o Aztec dancers
Gender flexibility with adult athletic leagues
Added an Orchard at Bassett Creek Park (HC Find Your Five funded)