2023.10.03 Council Meeting Packet
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: Sept. 29, 2023
City Council Meeting Schedule
Tuesday, Oct. 3, 2023
Time Meeting Location
6:30 p.m. Economic Development Authority (EDA) meeting Council Chambers/
Zoom
6:45 p.m.
City Council work session to discuss:
1. Constituent issues.
2. New business.
3. Announcements.
Council Chambers/
Zoom
7 p.m. City Council meeting Council Chambers/
Zoom
Immediately
following the City
Council meeting
Continuation of City Council work session, if necessary Council Chambers/
Zoom
The public may attend the meetings via Zoom by connecting through one of the methods identified below.
Topic: Crystal Economic Development Authority meeting, City Council work session, City Council meeting, and
continuation of City Council work session, if necessary.
Time: Oct. 3, 2023, at 6:30 p.m. Central Time (US and Canada)
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AGENDA
ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL
• REGULAR MEETING •
TUESDAY, OCTOBER 3, 2023
6:30 P.M.
CRYSTAL CITY HALL
COUNCIL CHAMBERS
1. Call to order *
2. Roll call *
3. Consider approval of minutes from the September 5, 2023 regular meeting
4. Consider approval of a façade improvement deferred loan repayment agreement for
3600 Douglas Dr. N. (Wine Thief & Ale Jail)
5. Property status update *
6. Other business *
7. Adjournment *
*Items for which no materials are included in the packet
Page 1 of 3
Minutes of the
Economic Development Authority of the City of Crystal
Regular Meeting
Council Chambers
September 5, 2023
1. Call to Order
President Kiser called the meeting of the Economic Development Authority of the City of
Crystal (EDA) to order at 6:30 p.m.
2. Roll Call
Upon call of the roll, the following Commissioners were present: Jim Adams, David
Cummings, Forest Eidbo, Traci Kamish, Therese Kiser and Taji Onesirosan.
Commissioner John Budziszewski arrived at 6:51 p.m.
The following staff were present: Executive Director Adam Bell, Deputy Executive
Director John Sutter, Police Chief Stephanie Revering and City Attorney Troy Gilchrist.
3. Approval of Minutes
Moved by Commissioner Kamish (Adams) to approve the minutes from the August 15,
2023 regular meeting. Motion carried.
4. Consider a resolution adopting a proposed 2024 EDA budget and HRA tax levy.
Staff presented information about the 2024 budget and tax levy, answered questions from
the board and requested board approval of the resolution.
Moved by Commissioner Kamish (Cummings) to approve a resolution adopting a
proposed 2024 EDA budget and HRA tax levy. Motion carried.
5. Consider approval of an amendment to the Purchase and Development Agreement for
4741 Welcome Avenue North.
Staff presented information about the amendment, answered questions from the board
and requested board authorization.
Moved by Commissioner Eidbo (Kamish) to approve an amendment to the Purchase and
Development Agreement for 4741 Welcome Avenue North. Motion carried.
Page 2 of 3
6. Property Status Update
Staff updated the board on the status of Wine Thief and Ale Jail building
renovations/addition at 3600 Douglas Dr. N.
7. Other Business
There was no other business.
8. Adjournment
Moved by Commissioner Budziszewski (Kamish) to adjourn the meeting. Motion carried.
The meeting adjourned at 6:53 p.m.
Page 3 of 3
These minutes of the August 15, 2023 meeting of the Crystal Economic Development Authority
were approved by the Authority on ________________ ____, 20___.
______________________________
Therese Kiser, President
ATTEST:
______________________________
Forest Eidbo, Secretary
___________________________________________________________________________
FROM: John Sutter, Community Development Director
DATE: September 27, 2023
TO: Adam R. Bell, Executive Director (for October 3 EDA meeting)
SUBJECT: Consider approval of a façade improvement deferred loan repayment
agreement for 3600 Douglas Dr. N. (Wine Thief & Ale Jail)
BACKGROUND
In 2021 Hennepin County granted $30,000 to the city/EDA for storefront/façade improvements
in particular business districts along Bass Lake Road, 42nd Ave. N. and Douglas Dr. N.
Summary of program guidelines:
Assistance is provided in the form of a deferred, forgivable, no interest loan for 50% of
the project cost, subject to a maximum forgivable loan of $12,500.
The deferred loan has a 10-year term with the balance reduced by 10% each year.
If the property is sold during the 10-year term, full repayment of the remaining loan
balance would be required. Any repayments would be used to capitalize a revolving
loan fund for Crystal to continue the program after the county funding is exhausted.
The minimum project is $10,000 (meaning a $5,000 forgivable loan).
There is no maximum project but the maximum forgivable loan is $12,500 even if the
eligible project costs exceed $25,000.
Previously approved recipients:
Elision Playhouse at 6105 42nd Ave. N. received $12,500 in 2022
B&R Transmission at 6304 42nd Ave. N. was approved for $12,500 in May 2023.
Payment is awaiting receipt of final closeout documentation from property owner.
EDA STAFF REPORT
Façade Improvement Assistance
Wine Thief & Ale Jail - 3600 Douglas Dr. N.
APPLICATION RECEIVED
Ron and Mejken Thompson, as property owner Mejron Properties LLC and owners of the
business, Wine Thief and Ale Jail (“WTAJ”), submitted an application for façade improvement
assistance for exterior improvements that are part of a much larger building renovation and
extension project.
$ 42,280 Estimated Cost of Eligible Improvements:
$ 6,500 Exterior siding repairs
1,900 Removal of decorative wings from exterior walls
12,000 Exterior Paint
7,800 Exterior electric and lighting
3,400 Railing for accessibility ramp
4,650 New parapet cap
2,780 Rebuild block landscaping wall on west side
3,250 New landscaping on west side
Estimated Grant Calculation:
$ 21,140 50% of Estimated Total Cost of Eligible Improvements
$ 12,500 Maximum Grant
$ 12,500 Estimated Grant Funds* (lesser of Maximum Grant or 50% of Total
Eligible Improvements).
* The assistance is structured as a 10-year deferred, forgivable loan
with no interest and the balance reduced by 10% each year. See
attached Repayment Agreement.
WTAJ anticipates completing the work in November 2023.
EDA ACTION REQUESTED
Approval of the attached Repayment Agreement with Mejron Properties LLC.
Wine Thief & Ale Jail - 3600 Douglas Dr. N.
April 2021 Aerial Photo
▲
NORTH
Page 4 of 6
Wine Thief & Ale Jail - 3600 Douglas Dr. N.
Street Views
South Wall facing 36th Ave. N. - September 2022
West Wall facing Douglas Dr. N. - August 2021
Page 5 of 6
Wine Thief & Ale Jail - 3600 Douglas Dr. N.
Preliminary Architectural Rendering
Floor Plan
Page 6 of 6
Wine Thief & Ale Jail - 3600 Douglas Dr. N.
Site Plan
▲
NORTH
1
\
REPAYMENT AGREEMENT
ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL
STOREFRONT AND FAÇADE IMPROVEMENT ASSISTANCE PROGRAM
THIS REPAYMENT AGREEMENT (“Agreement”) is made and entered into this ____
day of _____________, 20___ (the “Effective Date”), by and between Mejron Properties,
LLC, a Limited Liability Company under the laws of the State of Minnesota (the "Owner"),
and the Economic Development Authority of the City of Crystal, a public body corporate
and politic under the laws of Minnesota, located at 4141 Douglas Dr. N., Crystal, MN
55422 (the "EDA”).
A.On or about September 22, 2023, the Owner submitted to the EDA an application (the
“Application”) for grant money under the EDA’s Storefront and Façade Improvement
Assistance Program (the “Program”).
B.The Program was established and funded pursuant to that certain Business District
Initiative Grant Agreement, Contract No. PR0003544 (the “Grant Agreement”),
between the City of Crystal (the “City”) and Hennepin County (the “County”).
C.To facilitate the EDA’s ability to administer the Program, the City assigned all of its
rights and obligations contained in the Grant Agreement to the EDA.
D.On October 3, 2023, the EDA determined that the Owner met Program eligibility
requirements and agreed to grant the Owner (“Grant Funds”) through the Program.
E.The Grant Funds are solely for the purpose of funding 50 percent, and no more than
$12,500, of the cost of certain exterior improvements, as described in Exhibit A
attached hereto (the “Eligible Improvements”), to the Owner’s real estate located on
the property legally described on Exhibit B attached hereto (the “Property”), all in
accordance with this Agreement and the Program guidelines.
F.The issuance of the Grant Funds is conditioned on the Owner’s execution of this
Agreement.
2
NOW THEREFORE, in consideration of said Grant Funds, the parties do hereby agree
as follows.
1. The Owner covenants and agrees that the Grant Funds will not be paid by the EDA
to the Owner until the improvements described in the Application are completed
and full payment has been made to the contractors performing the work, and the
Owner shall provide to the EDA any documentation or other evidence that may be
reasonably required by the EDA to prove the same. Additionally, the parties
acknowledge that this Agreement and the improvements contemplated to the
Property are subject to all Program guidelines, as contained in Attachment A of the
Grant Agreement, which guidelines are incorporated into this Agreement as if fully
set forth herein.
2. The Owner covenants and agrees that, to receive the Grant Funds, Eligible
Improvements shall be completed and required documentation submitted to the city
no later than Dec. 15, 2023.
3. The Owner covenants and agrees with the EDA that if the Property is sold,
transferred or otherwise conveyed (including a sale by contract for deed),
voluntarily or involuntarily to any third party within a period of ten (10) years after
the Effective Date (a “Triggering Event”), the Owner or its heirs, executors, or
representatives, as the case may be, shall repay to the EDA a sum equal to the full
amount of the Grant Funds, provided, however, that on each annual anniversary of
the Effective Date, the total balance owed following a subsequent Triggering Event
shall be reduced by 10% of the total amount of Grant Funds paid hereunder.
Accordingly, any repayment that is required under this paragraph following a
Triggering Event shall total such reduced amount, pursuant to the aforementioned
annual reductions of 10% of the Grant Funds. Repayments required herein shall be
made to the EDA no later than the 30th day following the Triggering Event, or on
such later date or dates as the EDA, in its sole discretion, may designate. If no
Triggering Event occurs within ten years following the Effective Date, no
repayment of the Grant Funds shall be required and the entire balance will be
considered forgiven in accordance with Program guidelines.
4. As security for the Owner’s obligation above to make repayment to the EDA
following a Triggering Event, the Owner hereby grants and the EDA shall and
hereby does have, a lien on the Property in the full amount necessary to satisfy said
repayment obligation and any costs, including reasonable attorneys’ fees, incurred
by the EDA for collecting the same.
5. Prior to the date of any Triggering Event, at least 20 days’ notice thereof shall be
provided by the Owner or its heirs, executors, or representatives, as the case may
be, to the EDA at the address contained in the preamble to this Agreement.
6. In the event the Owner or its heirs, executors or representatives, as the case may be,
fails or refuses to make the repayment required under paragraph 2 of this
3
Agreement following a Triggering Event, the EDA may, with or without notice to
the Owner or its heirs, executors or representatives, as the case may be, foreclose
said lien in the same manner as an action for the foreclosure of mortgages upon the
Property, as by statute provided.
7. The lien created by this Agreement shall terminate and shall be of no further force
or effect 126 months following the Effective Date, unless the EDA has, on or before
that date, (a) commenced an action the manner provided by statute for the
foreclosure of the lien, and (b) filed for record a notice of said action, or a power of
attorney to foreclose mortgage, or a lis pendens referring to the same, in the office
of the County Recorder or Registrar of Titles, as the case may be, in Hennepin
County, Minnesota. The EDA may, in its sole discretion, extend said termination
date of said lien by filing for record, on or before said termination date, a signed
agreement with the Owner or its heirs, executors or representatives evidencing such
extension.
8. This Agreement shall run with the Property and shall inure to the benefit of and be
binding upon the parties hereto and their respective heirs, executors,
representatives, successors, and assigns. This Agreement will be recorded against
the Property by the EDA and, to that end, the parties hereto agree to make any
revisions that may be necessary to facilitate such recording.
9. This Agreement shall be governed by the laws of the State of Minnesota. In the
event that any provision or clause of this Agreement shall conflict with applicable
law, such conflict shall not affect the other provisions of this Agreement which can
be given effect without the conflicting provision, and to this end the provisions of
the Agreement are declared to be severable.
IN TESTIMONY WHEREOF, the parties have executed this Agreement as of the day
and year first written above.
4
OWNER
MEJRON PROPERTIES, LLC
By:
Its:
STATE OF ______________ )
) ss.
COUNTY OF ____________ )
The foregoing instrument was acknowledged before me this ____ day of
_______________, 20___, by as
of Mejron Properties, LLC, a Limited Liability Company, on behalf of the Limited
Liability Company.
Notary Public
5
EDA
_____________________________ _____________________________
President Executive Director
STATE OF MINNESOTA )
)ss
COUNTY OF HENNEPIN )
On this ____ day of ________________, 20___, before me, a Notary Public within and for
said County, Therese Kiser and Adam R. Bell, President and Executive Director of the
Economic Development Authority of the City of Crystal, respectively, personally appeared
to me known to be the person(s) described herein and who executed the foregoing
instrument and acknowledging that they executed the same as their own free act and deed,
on behalf of the Economic Development Authority of the City of Crystal, a public body
corporate and politic under the laws of Minnesota.
______________________________
Notary Public
This document was drafted by:
Kennedy & Graven, Chartered
150 Fifth Street South, Suite 700
Minneapolis, MN 55402
612-337-9300
EXHIBIT A
Improvements Eligible for Grant
1. Estimated Costs of Eligible Improvements
$ 6,500.00 Exterior siding repairs
1,900.00 Removal of decorative wings from exterior walls
12,000.00 Exterior Paint
7,800.00 Exterior electric and lighting
3,400.00 Railing for accessibility ramp
4,650.00 New parapet cap
2,780.00 Rebuild block landscaping wall on west side
3,250.00 New landscaping on west side
---------------
$ 42,280.00 Estimated Total Cost of Eligible Improvements
2. Estimated Grant Calculation:
$ 21,140.00 50% of Estimated Total Cost of Eligible Improvements
$ 12,500.00 Maximum Grant
$ 12,500.00 Estimated Grant Funds (lesser of Maximum Grant or 50% of Total
Eligible Improvements)
3. Actual Cost of Eligible Improvements:
$____________
4. Actual Grant Funds (lesser of Maximum Grant or 50% of Actual Cost of Eligible
Improvements):
$____________ Grant Funds paid to Owner by EDA on ____________________.
A-1
EXHIBIT B
Legal Description of the Property
Lot 7, Block 1, Schwartz Addition, Hennepin County, Minnesota.
B-1
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: Sept. 29, 2023
City Council Work Session Agenda
Tuesday, Oct. 3, 2023
6:45 p.m.
Council Chambers/Zoom
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held on Tuesday, Oct. 3, 2023, at ______ p.m. in
the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, MN and via Zoom. If the agenda
items are not completed in time for the City Council meeting at 7 p.m., the work session will be
continued and resumed immediately following the City Council meeting. The public may attend
the meeting via Zoom by connecting to it through one of the methods identified on the City
Council Meeting Schedule for Tuesday, Oct. 3, 2023.
I. Attendance
Council members Staff
____ Eidbo ____ Therres
____ Kamish ____ Gilchrist
____ Kiser ____ Bursheim
____ Onesirosan ____ Elholm
____ Adams ____ Larson
____ Budziszewski ____ Ray
____ Cummings ____ Revering
____ Sutter
____ Serres
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. Constituent issues.*
2. New business.*
3. Announcements.*
III. Adjournment
The work session adjourned at ______ p.m.
* Denotes no supporting information included in the packet.
Auxiliary aids are available upon request to individuals with disabilities by calling the city clerk at
(763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
Page 1 of 2
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: Sept. 29, 2023
City Council Meeting Agenda
Tuesday, Oct. 3, 2023
7 p.m.
Council Chambers/Zoom Meeting
The city manager’s comments are bolded.
1. Call to Order, Roll Call, and Pledge of Allegiance
2. Approval of Agenda
The Council will consider approval of the agenda.
3. Appearances
3.1 Police Chief Revering will introduce Jennifer Dickerson, Legal Services Advocate for Tubman,
and explain the services they provide with regard to domestic assault. Police Chief Revering
will also discuss October being Domestic Abuse Awareness Month.
4. Consent Agenda
The Council will consider the following items, which are routine and non-controversial in nature,
in a single motion:
4.1 Approval of the minutes from the following meetings:
a. The City Council work session on Sept. 14, 2023.
b. The City Council meeting on Sept. 19, 2023.
c. The City Council work session on Sept. 19, 2023.
4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a
list that is on file in the office of the city clerk.
4.3 Adoption of a resolution authorizing execution of an agreement with the Minnesota
Department of Public Safety for the 2024 Multicultural Adult Driver Education project.
5. Open Forum
The City Council appreciates hearing from citizens about items of concern and desires to set aside
time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is
limited to three minutes and topic discussion is limited to 10 minutes. The Mayor may, as presiding
officer, extend the total time allowed for a topic. By rule, no action may be taken on any item
brought before the Council during Open Forum. The Council may place items discussed during
Open Forum onto subsequent council meeting agendas.
Page 2 of 2
6. Regular Agenda
6.1 The Council will consider approval of disbursements of more than $25,000 submitted by the
finance department to the City Council, a list that is on file in the office of the finance
department.
Recommend approval of disbursements over $25,000.
6.2 The Council will receive a presentation on the 2024 budget and levies as well as provide an
opportunity for public input.
To promote public engagement and transparency, the City Council provides an additional
opportunity for public input on the proposed budget before the required December Truth-
in-Taxation public hearing. Assistant Finance Director Jodi Bursheim will present the
proposed 2024 budget at the Oct. 3 meeting. No action is needed.
7. Announcements
a. October is Domestic Violence Awareness Month. The Crystal Police Building will display purple
lighting from Oct. 1 – 31 to support domestic violence. The City of Crystal strongly encourages
everyone to break the silence on domestic violence and view the purple lights in October as
an encouraging message of help, hope, and healing. If you, or someone you know, has been
the victim of domestic violence, call 9-1-1. Additional resources are available through the
Crystal Police at 763-531-1020 or Tubman at 612-825-0000.
b. The Police Tri-City (Crystal, New Hope, Robbinsdale) Community Engagement Forum is
Wednesday, Oct. 11 from 6:30 p.m. – 8 p.m. at the Crystal Community Center.
c. The City of Crystal will hold a work session on Thursday, Oct. 12 at 6:30 p.m. in the Council
Chambers at City Hall and via Zoom.
d. The next City Council meeting is Tuesday, Oct. 17 at 7 p.m. in the Council Chambers at City
Hall and via Zoom.
e. City Council meetings and work sessions are open to the public. Current and previous
meetings are available for viewing and listening at www.crystalmn.gov.
8. Adjournment
Have a great weekend. As a reminder, Asst. City Manager Therres will be at Tuesday’s
meeting while I am attending the ICMA Conference.
OCTOBER 2023
If you, or someone you know, has been the vicƟ m of domesƟ c
violence, call 9-1-1. AddiƟ onal resources are available through the
Crystal Police at 763-531-1020 or Tubman at 612-825-0000.
The Crystal Police Building The Crystal Police Building
will display purple lighting will display purple lighting
from Oct. 1 – 31 to from Oct. 1 – 31 to
support domestic support domestic
violence awareness.violence awareness.
DOMESTIC VIOLENCEDOMESTIC VIOLENCE
AWARENESS MONTHAWARENESS MONTH
Break the silence on domestic violence.Break the silence on domestic violence.
3.1
Crystal City Council work session minutes Sept. 14, 2023
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the
work session of the Crystal City Council was held at 6:34 p.m. on Sept. 14, 2023 in the Council Chambers
at City Hall, 4141 Douglas Dr. N., Crystal, MN and via Zoom. Mayor Adams called the meeting to order.
I.Attendance
The city manager recorded the attendance for city council members and staff:
Council members present: Budziszewski, Cummings, Eidbo, Kamish and Adams.
Council members Kiser and Onesirosan were absent.
City staff present: City Manager A. Bell, Community Development Director J. Sutter and City Planner
D. Olson.
II.Agenda
The Council and staff discussed the following agenda item:
1.Unified Development Code (UDC) amendments.
III.Adjournment
The work session adjourned at 7:50 p.m.
Jim Adams, Mayor
ATTEST:
Adam R. Bell, City Manager
4.1(a)
Crystal City Council meeting minutes Sept. 19, 2023
Page 1 of 2
1.Call to Order
Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on
Sept. 19, 2023, at 7 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in Crystal, MN
and via Zoom. Mayor Adams called the meeting to order.
Roll Call
Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the following
attendance was recorded:
Council members present: Cummings, Eidbo, Kamish, Kiser, Onesirosan, Adams and Budziszewski.
City staff present: City Manager A. Bell, City Attorney J. Hill, West Metro Fire-Rescue District Chief
S. Larson, Public Works Director M. Ray, Community Development Director J. Sutter and City Clerk
C. Serres. Assistant City Manager K. Therres, Police Chief S. Revering and Engineering Project
Manager B. Perkey were present via Zoom.
Pledge of Allegiance
Mayor Adams led the Council and audience in the Pledge of Allegiance.
2.Approval of Agenda
The Council considered approval of the agenda.
Moved by Council Member Budziszewski and seconded by Council Member Kamish to approve the
agenda.
Motion carried.
3.Consent Agenda
The Council considered the following items, which are routine and non-controversial in nature, in a
single motion:
3.1 Approval of the minutes from the following meetings:
a.The City Council work session on Sept. 5, 2023.
b.The City Council meeting on Sept. 5, 2023.
3.2 Approval of the list of license applications submitted by the city clerk to the City Council, a
list that is on file in the office of the city clerk.
3.3 Acceptance of Shaz Ahmadi’s resignation from the Parks and Recreation Commission.
3.4 Adoption of Res. No. 2023- 89, authorizing the city manager to approve and execute the Joint
Water Commission Wholesale Agreement renewal with the City of Minneapolis.
Moved by Council Member Kiser and seconded by Council Member Onesirosan to approve the
consent agenda.
Motion carried.
4.Open Forum
No public comment was given during open forum.
4.1(b)
Crystal City Council meeting minutes Sept. 19, 2023
Page 2 of 2
5. Public Hearing
5.1 Mayor Adams announced the purpose of the public hearing:
To receive comment, and Council consideration of new off-sale liquor license for Ashley’s Liquor,
Inc. d/b/a Ashley’s Liquor located at 4920 West Broadway.
City Clerk Chrissy Serres addressed the Council. Applicant Ashley Smith also addressed the Council.
Mayor Adams opened the public hearing for testimony.
There being no one wishing to appear before the Council to give testimony, Mayor Adams declared
the public hearing closed.
Moved by Council Member Budziszewski and seconded by Council Member Eidbo to approve the
off-sale liquor license for Ashley’s Liquor, Inc. d/b/a Ashley’s Liquor located at 4920 West
Broadway.
Voting aye: Cummings, Eidbo, Kamish, Kiser, Onesirosan, Adams and Budziszewski.
Motion carried.
6. Regular Agenda
6.1 The Council considered approval of disbursements over $25,000 submitted by the finance
department to the City Council, a list that is on file in the office of the finance department.
Moved by Council Member Kamish and seconded by Council Member Cummings to approve
the list of disbursements over $25,000.
Voting aye: Cummings, Eidbo, Kamish, Kiser, Onesirosan, Adams and Budziszewski.
Motion carried.
8. Announcements
The Council and staff made announcements about upcoming events.
9. Adjournment
Moved by Council Member Budziszewski and seconded by Council Member Kiser to adjourn the
meeting.
Motion carried.
The meeting adjourned at 7:12 p.m.
___________________________________
Jim Adams, Mayor
ATTEST:
_____________________________________
Christina Serres, City Clerk
4.1(b)
Crystal City Council work session minutes Sept. 19, 2023
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the
work session of the Crystal City Council was held at 6:30 p.m. on Sept. 19, 2023 in the Council Chambers
at City Hall, 4141 Douglas Dr. N., Crystal, MN and via Zoom. Mayor Adams called the meeting to order.
I.Attendance
The city clerk recorded the attendance for city council members and staff:
Council members present: Cummings, Eidbo, Kamish, Kiser, Onesirosan, Adams and Budziszewski.
City staff present: City Manager A. Bell, City Attorney J. Hill, West Metro Fire-Rescue District Chief S.
Larson, West Metro Fire-Rescue District Assistant Fire Chief J. Kunde, Public Works Director M. Ray,
Community Development Director J. Sutter and City Clerk C. Serres. Assistant City Manager K.
Therres, Police Chief S. Revering and Engineering Project Manager B. Perkey were present via Zoom.
II.Agenda
The Council and staff discussed the following agenda items before the City Council meeting:
1.2024 Utility Reconstruction Project sidewalk and parking.
Mayor Adams continued the work session to resume immediately after the City Council meeting.
Mayor Adams reconvened the work session at 7:12 p.m. to continue discussion of the 2024 Utility
Reconstruction Project sidewalk and parking and the following remaining agenda items:
2.West Metro Fire-Rescue District Staffing for Adequate Fire and Emergency Response (SAFER)
grant.
3.Update on the 42nd Ave. N. utility undergrounding project.
4.City Council liaison reports.
5.City manager monthly check-in.
6.Constituent issues.
7.New business.
8.Announcements.
III.Adjournment
The work session adjourned at 9:07 p.m.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
4.1(c)
Page 1 of 1
City of Crystal Council Meeting
Oct. 3, 2023
Applications for City License
Liquor – Temporary On-Sale
West River Racing, 1983 29th Ave. NW, New Brighton, MN 55112 (Nov. 11 - 12, 2023 at Bassett Creek Park).
Refuse Haulers (pre-approved by City Manager Adam R. Bell on 9/28/2023)
Republic Services dba Allied Waste, 8661 Rendova St. NE, Circle Pines, MN 55014
Sanimax USA, 505 Hardman Ave., So. St. Paul, MN 55075
Walters Recycling, 2830 101st Ave. NE, Blaine, MN 55449
Waste Management, 10050 Naples St. NE, Blaine, MN 55449
Rental – New
4553 Hampshire Ave. N. – Sokari Afonya (Conditional)
3546 Xenia Ave. N. – Lacey Mwaura (Conditional)
Rental – Renewal
4631 Adair Ave. N. – Shong Moua (Conditional)
5333 Byron Ave. N. – Premium Property Group
3960 Douglas Dr. N. – Ruth Klatte
4237 Douglas Dr. N. – Drew Kabanuk (Conditional)
5115 Douglas Dr. N. – Joy Joyce LLC (Conditional)
5153 Douglas Dr. N. – Bonnie McVeigh (Conditional)
5306 Hampshire Ave. N. – Qz Funding LLC
5700 Hampshire Ave. N. – Todd Campbell
5913 Hampshire Ave. N. – Lance Rosenberg
6701 Lombardy La. – Iron Eagle Farms LLC
4757 Louisiana Ave. N. – Princess Yanforth Wilson
4806 Louisiana Ave. N. – Shea Nelson (Conditional)
3250 Nevada Ave. N. – William Norberg (Conditional)
5607 Regent Ave. N. – Herman Capital Partners
5817 Regent Ave. N. – Lien Lam (Conditional)
3300 Welcome Ave. N. – Bridge SFR IV Seed Borrower LLC (Conditional)
4433 Welcome Ave. N. – Lien Lam (Conditional)
4755 Welcome Ave. N. – Independent Properties LLC (Conditional)
5002 Welcome Ave. N. – William Griswold Rev Trust
4724 Xenia Ave. N. – Liem Lam (Conditional)
3237 Zane Ave. N. – MJA Capital Management LLC (Conditional)
3703 Zane Ave. N. – Mark Butler (Conditional)
5600 35th Ave. N. – Nothome Properties LLC
6215-6217 47th Ave. N. – Vallinayaki Palanisami (Conditional)
6610-6614 50th Ave. N. – Jeff Petersen (Conditional)
6619 50th Ave. N. – Quyen North
5416 51st Ave. N. – Moncia Sharma Hanssen (Conditional)
Solicitor
Elwin Detzler for Legacy Restoration, 15350 25th Ave. N., Suite 114, Plymouth, MN 55447
Tobacco
Ashley’s Liquor, Inc. dba Ashley’s Liquor, 4920 West Broadway, Crystal, MN 55429
4.2
“Service with Compassion, Integrity, & Professionalism”
TO:
FROM:
CC:
DATE:
Mayor and Council Members
Stephanie K. Revering, Chief of Police
Adam R. Bell, City Manager
September 28, 2023
SUBJECT: Consent Agenda: October 3, 2023 Council Meeting
___________________________________________________________________________
MMEEMMOORRAANNDDUUMM
BACKGROUND
Last year, our police department partnered with our school district (Adult Academic Learning
Center) and the Office of Traffic Safety to enter into a grant agreement regarding a project
called Multicultural Adult Driving Education. This is a program focused on new immigrants
and our officers teaching them how to drive and obtain their MN Driver’s License.
We would like to participate in this grant once again which is completely paid for by the State
of Minnesota through the Office of Traffic Safety (Department of Public Safety).
OUR ASK
Approve the resolution before you.
As always, please let me know if you have any questions. Thanks.
CCCRRRYYYSSSTTTAAALLL PPPOOOLLLIIICCCEEE DDDEEEPPPAAARRRTTTMMMEEENNNTTT
4.3
CITY OF CRYSTAL
MINNESOTA
RESOLUTION NO. 2023 - ____
RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH THE MN
DEPARTMENT OF PUBLIC SAFETY, OFFICE OF TRAFFIC SAFETY
WHEREAS, the City Council has authorized the City of Crystal Police Department to enter
into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety
for the project entitled 2023 Multicultural Adult Driver Education during the period from October
1, 2023 through September 30, 2024.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Crystal as
follows:
1.The Deputy Police Chief is hereby authorized to execute such agreements and amendments
as are necessary to implement the project on behalf of the City of Crystal Police Department
and to be the fiscal agent and administer the grant.
Adopted by the Crystal City Council this 3rd day of October 2023.
BY THE CITY COUNCIL
_________________________________
Jim Adams, Mayor
ATTEST:____________________________
Christina Serres, City Clerk
4.3
DATE: September 27, 2023
TO: Adam R. Bell, City Manager
City of Crystal City Council
FROM: Jean McGann, Contracted Finance Director
RE: Expenditures over $25,000
Payee Amount
LMCIT Q4 2023 workers compensation insurance $155,133.00
Metropolitan Council Environ Svs Wastewater services for October $138,936.19
Northdale Construction Company 2023 Utility Reconstruction AFP #5 $292,091.68
West Metro Fire Rescue District September contribution to West Metro Fire $123,281.10
Ziegler Inc.New/Replacement tractor backhoe $212,656.68
IRS - EFTPS Federal & FICA withholding taxes for 9/15/23 pay date $66,451.34
MN PERA Employee & city required contributions for 9/15/23 pay date $68,284.55
$1,056,834.54
Description
6.1
Memorandum
DATE: September 25, 2023
TO: Mayor and City Council
Adam Bell, City Manager
FROM: Jodi Bursheim, Abdo Financial Solutions
SUBJECT: Provide opportunity for public input on the Proposed 2024 Property Tax Levies, 2024 Preliminary General
Fund budget, and the 2024 EDA levy.
Background
The City Council has held work sessions to discuss property tax levies and budget proposals. The outcomes of these
budget work sessions are to provide for a preliminary property tax levy increase of $1,515,022 recognizing the City has
the opportunity to reduce the overall property tax levy before the final certification is due on December 28, 2023; however,
the property tax levy may not be increased. The overall levy is proposed to increase by 10.0%.
The emphasis for the 2024 budget has been to focus on meeting current service demands of the community and
legislative mandates while striving for minimal impact on taxpayers, providing competitive wages and benefits to retain
quality people, providing effective and efficient services to our residents and businesses, continuing to invest in future
capital needs including Parks and Street Improvements, and planning for increases in fund balance to meet target levels.
W hile property taxes support approximately 75% of General Fund activity, they also support parks, street reconstruction,
and the police revolving fund throughout the city. In addition, property taxes support, through internal service fund
allocations, fleet, buildings, and information technology.
Throughout the last couple of months, staff and council continued to refine overall revenues and expenditures resulting in
a decrease from the original proposed levy of 13.06% to a revised levy increase of 10%. Significant changes included the
City leveraging one-time state funding for public safety to offset the costs of the new crime analyst position that was
proposed in the 2024 Police budget. In addition, the capital funding levy for the Police Equipment Revolving Fund (PERF)
was reduced to invest additional dollars to increase general fund balance reserves (the long-term plan projects adequate
funding for this reduced PERF amount). Increased Local Government Aid (LGA) also contributed to additional revenue to
offset the planned increase in overall expenditures.
It is important to maintain healthy reserves as local governments rely heavily on property tax revenue and need to have
sufficient cash flow between property tax collection cycles to maintain operations. The 2024 revised budget reflects an
increase of $488,233 to general fund reserves. This amount, as well as existing reserves, could fluctuate based on actual
operations.
Public Input
At the September 5th meeting, the City Council announced December 5th as the date for the 2024 budget and tax levy
Truth-in-taxation public input meeting. The City Council also set aside October 3rd as an additional date to receive public
comment. During these meetings, citizens are encouraged to provide input on the budget and property tax levy being
proposed for 2024.
6.2
Conclusion
The City Council is requesting public input on the 2024 proposed property tax levy, 2024 preliminary General Fund
Budget, and the 2024 proposed EDA levy.
2024 Revised
2024 Increase
(Decrease)
2024 %
Change
General levy 14,818,719$ 1,278,514$ 9.44 %
Capital Improvements
Police Equipment Revolving 92,211 (68,987) -42.80
Park Improvement 882,753 141,696 19.12
Street Construction 529,047 144,826 37.69
Total Capital Improvements
levy 1,504,011 217,536 16.91
EDA 335,172 18,972 6.00
Total levy 16,657,902$ 1,515,022$ 10.00 %
6.2
2024 Budget
October 3, 2023
6.2
Agenda
Budget Goals
Council Goals
Budget Timeline
2024 Budget factors
General Fund Summary of revenue and expenditures
Overview of Increase
EDA Summary
Property Tax Levy
Tax Impacts
Council Comments and/or Questions
6.2
Budget Goals
Meet service demands of the community and legislative mandates while
striving for minimal impact to taxpayers.
Meet Council’s four priorities.
Provide sound financial planning for a two-year budget that ensures
continued core services.
Continue to fund future capital needs including Parks & Street
Improvements.
Monitor economic challenges.
Provide competitive wages and benefits to attract and retain quality
people to provide effective and efficient services to our residents and
businesses.
6.2
Council Goals
Thriving Business Climate
Beautification and branding (seasonal planters, banners, litter clean-up along major corridors)
Outreach to prospective businesses and promotion of new business openings
Strong Neighborhoods
Implementation of Parks Master Plan
Home improvement grants and loans
Code enforcement
Public safety
Sound Financial Policies
Biennial budget
Long term plan
Utility Study
Welcoming/Inclusive Community
Inclusive play areas
Joint Community Police Partnerships
Continued partnership with embedded domestic advocacy group
Community events
Partnership with Hennepin County –mental health programming
6.2
Budget Timeline
October 3rd Public input presentation
December 5th Receive Public Input and Council to consider final budget and levies
6.2
Impacts for 2024
•Utilities staffing increase –one person for meter maintenance and replacements
(Paid for by Utility Funds NOT General Fund)
•Police staffing increase –Crime Analyst position
•Three Elections
•Planned capital levy increases
•Worker compensation and insurance premium increases
•Settled Union Contracts (Police officers and Police Supervisors)
•Additional LGA funds
•One-time Public Safety/Police Aid
•Invest in increased fund reserves
•Unsettled labor agreements (Public Works)
•City Manager wage allocation change -(50% GF / 50% EDA to 75% GF / 25% EDA)
•Property value impacts
6.2
General Fund Summary
2022 2022 2023 2024 2024 % Increase
Adopted Actual Adopted Original Revised 2024
REVENUES
(2024 Revised
over 2023)
Property taxes - operations 12,586,094$ 12,488,689$ 13,697,548$ 15,271,008$ $ 14,892,219 9%
Special assessments and other 52,000 27,432 71,950 51,950 31,950 -56%
Licenses and permits 850,960 850,950 932,660 903,860 918,460 -2%
Intergovernmental revenues 1,777,489 1,927,302 1,655,044 1,559,485 3,015,473 82%
Charges for services 863,853 876,702 778,475 796,195 752,595 -3%
Fines & forfeits 275,000 184,396 186,500 186,500 188,876 1%
Investment income 125,000 (173,505) 100,000 100,000 47,000 -53%
Miscellaneous 68,000 41,054 44,500 44,500 24,500 -45%
Other (interfund servcies transfers-in)505,185 505,214 671,295 704,173 711,601 6%
TOTAL REVENUES 17,103,581$ 16,728,234$ 18,137,972$ 19,617,671$ $ 20,582,674 13%
EXPENDITURES
General Government 2,353,195$ 2,420,396$ 2,573,075$ 2,838,141$ $ 2,747,113 7%
Public safety 8,515,723 9,082,615 9,167,039 9,960,740 10,377,741 13%
Community Development 742,832 735,302 823,802 862,680 854,612 4%
Public works 3,239,980 3,347,970 3,349,558 3,558,026 3,615,761 8%
Recreation 2,251,851 2,399,397 2,224,498 2,398,084 2,499,214 12%
Other Financing Uses - Transfers Out - - - 488,233
TOTAL EXPENDITURES 17,103,581$ 17,985,680$ 18,137,972$ 19,617,671$ $ 20,582,674 13%
6.2
General Fund Expenditures
General Government
13%
Public safety
51%
Community
Development
4%
Public works
18%
Recreation
Other -Transfers Out
2%
6.2
2024 General Fund Increase -
$2,444,702
REVENUES
Property taxes $ 1,194,671
Special assessments & other $ (40,000)
Licenses & Permits $ (14,200)
Intergovernmental revenues $ 1,360,429
Charges for services $ (25,880)
Fines & forfeits $ 2,376
Investment income $ (53,000)
Miscellaneous $ (20,000)
Other $ 40,306
Total $ 2,444,702
EXPENDITURES
General Government $ 174,038
Public safety $ 1,210,702
Community Development $ 30,810
Public works $ 266,203
Recreation $ 274,716
Other Financing Uses -Transfers Out $ 488,233
Total $ 2,444,702
6.2
EDA Budget Summary
Revenue 2020 Actual 2021 Actual 2022 Actual 2023 Adopted 2024 Proposed
Property Taxes - Adopted Levy 282,744$ 300,000$ 310,122$ 316,200$ 335,172$
Prior Years' Delinquent Taxes 1,191$ 1,471$ 1,605$ -$ -$
Special Assessments*20,107$ 20,003$ 32,839$ 32,834$ 32,834$
Interest Income 79,686$ (10,026)$ (39,171)$ 8,000$ 8,000$
Miscellaneous Revenue -$ 273$ 14,533$ -$ 26,800$
Total Revenue 383,728$ 311,720$ 319,927$ 357,034$ 402,806$
Expenditures 2020 Actual 2021 Actual 2022 Actual 2023 Adopted 2024 Proposed
Personnel Services 312,634$ 330,071$ 299,173$ 271,358$ 232,708$
Professional, Audit & Legal Services 17,163$ 8,160$ 31,306$ 26,000$ 32,000$
Contractual Services*5,136$ 77,980$ 3,484$ 5,000$ 15,000$
Internal Service Fund Charges -$ 4,568$ 5,186$ 5,215$ 7,354$
Home Improvement Grant Program 40,511$ 91,470$ 33,625$ 25,300$ 26,800$
Branding and Beautification 10,550$ 12,228$ 6,251$ 20,050$ 40,550$
Façade Improvement Grants -$ -$ 12,500$ -$ 40,000$
Miscellaneous Operating Expenses 3,127$ 2,437$ 5,849$ 5,000$ 7,100$
Total Expenditures 389,119$ 526,914$ 397,374$ 357,923$ 401,513$
Net Revenue Over (Under) Expenditures 2020 Actual 2021 Actual 2022 Actual 2023 Adopted 2024 Proposed
(5,392)$ (215,194)$ (77,447)$ (889)$ 1,293$
Fund Balance at Year End 2020 Actual 2021 Actual 2022 Actual 2023 Adopted 2024 Proposed
Actual* / Forecast based on budget 2,438,443$ 2,310,250$ 2,232,803$ 2,231,914$ 2,233,207$
*Proceeds from property sales go into the fund balance but do not show up as revenue. This
means the year-to-year change in the fund balance may not match that year's net revenue
over (under) expenditures.
*Special assessments are the method of repayment for EDA financing of installation of fire
protection systems. 2024 special assessment revenue is comprised of $20,000 from 6105
42nd Ave N and $12,834 from 5600 56th Ave N.
*2021 contractual services expenditures included $64,170 for installation of a fire protection
system at 5600 56th Ave N.
6.2
Property Tax Levy
2022
Adopted
2023
Adopted
2023
Increase
(Decrease)
2023 %
Change
2024
Proposed
2024
Increase
(Decrease)
2024 %
Change 2024 Revised
2024 Increase
(Decrease)
2024 %
Change
General levy 12,508,518$ 13,540,205$ 1,031,687$ 8.25 % $ 15,222,508 $ 1,682,303 12.42 %14,818,719$ 1,278,514$ 9.44 %
Capital Improvements
Police Equipment Revolving 158,037 161,197 3,160 2.00 164,421 $ 3,224 2.00 92,211 (68,987) -42.80
Park Improvement 606,999 741,057 134,058 22.09 882,753 $ 141,696 19.12 882,753 141,696 19.12
Street Construction 245,926 384,221 138,295 56.23 529,047 $ 144,826 37.69 529,047 144,826 37.69
Total Capital Improvements
levy 1,010,962 1,286,475 275,513 27.25 1,576,221 $ 289,746 22.52 1,504,011 217,536 16.91
EDA 310,000 316,200 6,200 2.00 322,524 $ 6,324 2.00 335,172 18,972 6.00
Total levy 13,829,480$ 15,142,880$ 1,313,400$ 9.50 % $ 17,121,253 $ 1,978,373 13.06 %16,657,902$ 1,515,022$ 10.00 %
6.2
Tax Impacts
2023 2024 Percent of Change
Levy * not including HRA $14,826,680 $16,322,730 10.09%
Levy - including HRA $15,142,880 $16,657,902 10.00%
Net Tax Capacity $27,087,605 $28,903,880 6.71%
Tax Rate 46.43%48.28%3.98%
Percentile Home Value
Estimated Annual
Increase Percentage of Increase
10th $242,900 $88 8.47%
30th $269,700 $97 8.31%
50th $293,400 $121 9.51%
70th $320,640 $143 10.25%
90th $374,380 $178 10.81%
Proposed Tax Impact for 2024
6.2
2024 Revised Budget reflects
Council work session objectives
Reduction in Levy increase
Revised from 2024 original increase of 13.06% to 10.00%
Invest in Long-term Capital Funds
Includes additional investment of $217K to capital funds
Invest in increasing Fund Balance targets
Includes proposed transfer to fund balance of $488K
6.2
Unassigned Fund Balance
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
ACTUAL YE
2019
ACTUAL YE
2020
ACTUAL YE
2021
ACTUAL YE
2022
FORCASTED YE
2023
FORCASTED YE
2024
Unassigned Fund Balance Policy Benchmark (45% of next year's budget)State Auditor 35% Benchmark
6.2
Questions & Comments
6.2