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2023.05.16 Council Meeting Packet
4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: May 12, 2023 City Council Meeting Schedule Tuesday, May 16, 2023 Time Meeting Location 6:15 p.m. City Council work session to discuss: 1. Compliance check overview. 2. Police Department quarterly update (Annual Report). 3. West Metro Fire-Rescue District (WMFRD) quarterly update. 4. 2024 WMFRD proposed budget. 5. 2024 budget preview. 6. City Council liaison reports. 7. Constituent issues. 8. City manager monthly check-in. 9. New business. 10. Announcements. Council Chambers/ Zoom 7 p.m. City Council meeting Council Chambers/ Zoom Immediately following the City Council meeting Continuation of City Council work session, if necessary Council Chambers/ Zoom The public may attend the meetings via Zoom by connecting through one of the methods identified below. Topic: Crystal City Council work session, City Council meeting and continuation of City Council work session, if necessary. Time: May 16, 2023 at 6:15 p.m. Central Time (US and Canada) Join Zoom meeting: https://us02web.zoom.us/j/87036664952?pwd=QTdhS3k1d1o4UE9ueWFsd3EySUk5UT09 Meeting ID: 870 3666 4952 Passcode: 414141 One tap mobile +16469313860,,87036664952#,,,,*414141# US +19292056099,,87036664952#,,,,*414141# US (New York) Dial by your location +1 646 931 3860 US +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington DC) +1 305 224 1968 US +1 309 205 3325 US +1 312 626 6799 US (Chicago) +1 507 473 4847 US +1 564 217 2000 US +1 669 444 9171 US +1 669 900 6833 US (San Jose) +1 689 278 1000 US +1 719 359 4580 US +1 253 205 0468 US +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 360 209 5623 US +1 386 347 5053 US Meeting ID: 870 3666 4952 Passcode: 414141 Find your local number: https://us02web.zoom.us/u/kbGjl9tGgP Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: May 12, 2023 City Council Work Session Agenda Tuesday, May 16, 2023, at 6:15 p.m. Council Chambers/Zoom Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held on Tuesday, May 16, 2023, at ______ p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, MN and via Zoom. If the agenda items are not completed in time for the regular City Council meeting at 7 p.m., the work session will be continued and resumed immediately following the City Council meeting. The public may attend the meeting via Zoom by connecting to it through one of the methods identified on the City Council Meeting Schedule for Tuesday, May 16, 2023. I. Attendance Council members Staff ____ Eidbo ____ Bell ____ Sutter ____ Kamish ____ Gilchrist ____ Serres ____ Kiser ____ Therres ____ Onesirosan ____ Elholm ____ Adams ____ Larson ____ Budziszewski ____ Ray ____ Cummings ____ Revering II. Agenda The purpose of the work session is to discuss the following agenda items: 1. Compliance check overview. 2. Police Department quarterly update (Annual Report). 3. West Metro Fire-Rescue District (WMFRD) quarterly update. 4. 2024 WMFRD proposed budget. 5. 2024 budget preview.** 6. City Council liaison reports.* 7. Constituent issues.* 8. City manager monthly check-in. 9. New business.* 10. Announcements.* III. Adjournment The work session adjourned at ______ p.m. * Denotes no supporting information included in the packet. ** Denotes supporting information will be provided at the meeting Auxiliary aids are available upon request to individuals with disabilities by calling the city clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. Memorandum DATE: May 11, 2023 TO: Mayor and City Council FROM: City Manager Adam R. Bell City Clerk Chrissy Serres Police Chief Stephanie Revering SUBJECT: Alcohol and Tobacco Compliance Checks Overview ____________________________________________________________________ Staff thought it appropriate to provide an overview for the Council of the process involved in the city's alcohol and tobacco license compliance checks and the administrative penalties imposed for compliance violations. Pursuant to state statute and the city code, the city issues licenses for both alcohol and tobacco sales. The city also annually conducts compliance checks on the license holders to ensure that these businesses are verifying the age of purchasers and not selling these products to buyers under 21 years of age. Compliance Check Process: When the police department conducts compliance checks, the process is as follows: • A person under 21 is sent into a licensed establishment to purchase either tobacco or alcohol products. • The person is dressed in regular civilian clothing. • The timing of compliance checks are usually completed in the late afternoon or evening hours. • The person will use their own ID that clearly states they are underage for the purchase of either tobacco or alcohol. • Once the compliance check is complete, the establishment is notified immediately by the police officer conducting the compliance check whether they have passed or failed. A failed compliance check is then forwarded to the prosecuting attorney to go through the judicial process. Once that process is complete and the store representative has pled guilty, the violation comes before the city council for civil penalties. The city currently conducts two compliance checks per year for both alcohol and tobacco. Administrative Penalty Process: • The city clerk notifies the license holder that an employee of theirs was found to have failed the compliance check, and consequently, the business is subject to an administrative penalty as prescribed by law. The license holder is also notified that they have the right to a hearing and to present their case to the city council. • Staff presents the facts of the violation and makes a recommendation for a penalty based on the city code provisions. o The penalties may include a civil fine and license suspension for a period of time. • The council considers the administrative penalty and has discretion in what penalty to impose within the adopted parameters. o It should be noted that staff always recommends the maximum penalty provided by the code. o Again, the council has the discretion to impose any penalty within the minimum to maximum penalty range depending on what it perceives as mitigating or aggravating circumstances. o For each subsequent violation within a specific timeframe, the minimum penalty increases. • After the council votes on imposing a penalty, staff verifies that the license holder had complied with the penalty. CURRENT CRYSTAL ALCOHOL AND TOBACCO LICENSE VIOLATION PENALTY SCHEDULE SUMMARY 05/12/23 1st Violation 2nd Violation 3rd Violation 4th Violation ALCOHOL: Financial Penalty: Up to $750 $1,500 $2,000 ------ License Suspension: One day Three days 10 days Revocation Timing of Violation: ------- Within 24 months of the first violation Within 36 months of the second violation Within 36 months of the third violation TOBACCO: Financial Penalty: $300 - $750 Statutory minimum: $300 $600 - $1,500 Statutory minimum: $600 $1,000 - $2,000 Statutory minimum: $1,000 plus at least seven days suspension ------ Statutory minimum: none License Suspension: One day Five days At least seven days or revocation Revocation Timing of Violation: -------- Within 36 months of the first violation Within 36 months of the first violation Within 48 months of the first violation CCCRRRYYYSSSTTTAAALLL PPPOOOLLLIIICCCEEE DDDEEEPPPAAARRRTTTMMMEEENNNTTT “Service with Compassion, Integrity, & Professionalism” TO: Mayor and Council Members FROM: Stephanie K. Revering, Chief of Police CC: Adam R. Bell DATE: May 11, 2023 SUBJECT: WORK SESSION ITEM ___________________________________________________________________________ MMEEMMOORRAANNDDUUMM The police department would like to provide you with our quarterly update on Tuesday, May 16, 2023. We would like to present our 2022 Annual Report and a copy of it has been provided to you with this memo. As always, please let me know if you have any questions. Thanks. CRYSTAL P O L I C E D E P A R T M E N TPOLICE DEPARTMENT Ser©ice with compassion, integ¢it® and professionalism. 2 0 2 2 A N N U A L R E P O R T2022 ANNUAL REPORT Crystal Police Department Annual Report 3 2 While discussing the new police department building design, leadership began to consider a statue outside of the police department entrance representing the department’s commitment to the community. The statue properly named, “The Protectors” was designed by Chief Revering’s father, Retired Chief Andrew C. Revering of the Anoka Police Department after comments made by the City Council to include a police K9. We can’t thank the mayor and city council enough for their continuous support, along with the Crystal VFW, Crystal Lions, and the West Metro Fire District Relief Association for their donation of the statue. On the Cover TABLE OF CONTENTS Message from the Chief ...............................................................3 New Police Building .....................................................................4 AdministraƟ on Division/Offi cer Training ......................................5 Records Division ..........................................................................6 Patrol Division .............................................................................7 K9 Unit/Drone Unit ......................................................................8 Community Service Offi cers/Animal Control Offi cer .....................9 West Metro SWAT/West Command Mobile Field Force ............. 10 InvesƟ gaƟ ons Division ............................................................... 11 Northwest Metro Drug and Violent Crime Task Force ................. 11 Department StaƟ sƟ cs/Compliance Checks ................................ 12 Use of Force StaƟ sƟ cs ................................................................ 13 Community Engagement ....................................................14 – 15 Community Events .............................................................16 – 17 Public InformaƟ on Offi cer Social Media/Offi cer Wellness .......... 18 Department Awards .................................................................. 19 Acknowledgments ..................................................................... 20 Police Department Statue 3 3 Crystal Police Department Annual Report I continue to be in awe of our Crystal Police Department. The men and women of the department work tirelessly every day to serve our community with compassion, integrity and professionalism. That’s why I’m excited to present this 2022 annual report. It was an energizing year for our organization on many levels. The memory that sticks out the most is the completion of the new police department in September. If you were not able to join us for our open house, stay tuned, as you are welcome to join us in the future. Our open house will be an annual event. Also, we continue to collaborate with our local, county, state and federal partners to fi nd strategic, well-thought out approaches to combat crime while working to represent the best in innovative, engaging police work focused on keeping our communities safe. And we continue to lead from the front while remaining focused on policing all of our populations with respect and dignity. In this report, you will see many of the professionals who have chosen to make the Crystal Police Department their destination department, and have chosen Crystal as the community with which they wish to connect. We are proud of this team and hope this report will add to your pride in those that are here to serve you. I continue to be heartened by the unbelievable support our department receives from you, our residents, community and business leaders. We can’t thank you enough as we continue to strive for the best policing standards in this county, state and country. As your police chief, I am humbled to serve you, our offi cers, civilian staff and dedicated volunteers. I urge you to reach out to me directly with any questions you may have about this report, and please continue to follow us on social media. With much respect and gratitude, Stephanie K. Revering Chief of Police Crystal Police Department MESSAGE FROM THE CHIEF Crystal Police Building Ribbon Cutting and Open House Sept. 24, 2022 Crystal Police Department Annual Report 3 4 The original police department was built in 1965 and underwent a small remodel in 1993; and for the past 15 years, the need to build a larger police department has been discussed. Throughout these years, portions of the building developed signifi cant structural issues, space and equipment ineffi ciencies grew, technology upgrades were postponed and equipment storage and locker room space became inadequate. Thankfully, in 2017, our mayor and city council allowed the department to complete a space needs study and several discussions took place with a design team from Wold Architecture & Engineers. Fast-forward to today, the new 16-million-dollar building features an effi cient, safe work space, including a secure, centralized evidence storage area, secure indoor fl eet storage, a dedicated space for K9s, and an up to date detention space along with expanded locker rooms for our staff. Numerous energy effi ciencies were also included in the building’s design. The department was proud to unveil the city’s new police building during an open house on Sept. 24, 2022 to the community. The event included remarks from Chief Revering, Mayor Jim Adams, Rep. Lyndon Carlson, Sen. Ann Rest and Joel Dunning from Wold Architects and Engineers. The following week, staff moved into the beautiful space. The department thanks the mayor, council members and Crystal community for their continuous support and generosity to our police department. NEW POLICE BUILDING 3 5 Crystal Police Department Annual Report Sworn Offi cers Civilian Support Personnel Divisions 34 15 4 37,203 Calls for service ADMINISTRATION DIVISION The police chief and deputy chief provide overall leadership to the 34 sworn offi cers and 15 civilian support staff of the Police Department. The goal of this leadership is to model, motivate and equip staff to live out the department’s mission of serving all residents, businesses and visitors in Crystal with COMPASSION, INTEGRITY, AND PROFESSIONALISM. Police administration is also responsible for keeping the department in compliance with all state, federal and Constitutional laws and expectations of the community. In addition to guiding the work of the department staff, the chief and deputy chief are engaged, connected and continually interacting with those who live, work and visit the city to ensure that the department is doing its best in serving the community. Stephanie Revering Police Chief Brian Hubbard Deputy Police Chief Depar tment TrainingDepartment Training The department’s commitment to ensure that all offi cers receive continual, timely, relevant and diverse training in the wide array of topics that offi cers are expected to know is paramount to success and our ability to best serve the community. Training is conducted in-house by certifi ed instructors in areas such as defensive tactics, weapons use, de-escalation, and DWI detection. Offi cers also regularly attend trainings put on by outside organizations in many areas such as emergency vehicle operation, search and seizure laws, mental health and crisis intervention, court orders, legal issues and more. Most trainings attended by offi cers are approved by the MN POST Board and offi cers far exceed the minimum number of content and overall hours required of offi cers by the MN POST Board. Training Hours 4,800+ Hours Per Offi cer 150 Defensive Tactics and Weapons 50+ Stephanie Revering Police Chief Crystal Police Department Annual Report 3 6 RECORDS DIVISION The records division is the hub of the entire police department and keeps everything functioning and running smoothly. The division consists of a records manager, an evidence technician and three records staff. Some of the records division’s main functions include: • Being the contact for those who come to the police department’s front counter or call the general number. • Maintaining a variety of police records, arrest fi les and logs of criminal histories, warrants, citations, fi ngerprints and pertinent information relating to law enforcement data. • Completing specialized research to assist staff in locating information. • Transcribing statements taken from offi cers, victims, suspects and witnesses. • Providing reports for those that request them in compliance with Minnesota Data Practice Laws. • Processing Permit-to-Purchase Firearms applications for residents. Records Manager Sue SeƩ er The evidence technician is responsible for receiving all evidence and property taken in by the police department and maintaining the integrity of the chain of custody. The evidence technician also catalogs this evidence and ensures it is held the required amount of time and is properly returned or destroyed. The evidence technician is also responsible for processing requests for evidence or information from the city and county attorney and other requests. Property/Evidence Processed Requests Minutes of Body Camera Video Redactions 683 1,368 Evidence Items Entered Safe-kept Items Found Property 3,400 358 30 Items Booked for Destruction 74 Disposed Items 2,910 3 7 Crystal Police Department Annual Report PATROL DIVISION Patrol Lieutenant JusƟ n TourvillePatrol Lieutenant JusƟ n Tourville The patrol division is the largest segment of the Crystal Police Department. It is led by the patrol lieutenant and includes six sergeants, 16 police offi cers and one traffi c enforcement offi cer. Calls for Service 37,203 1,005 Arrests for... • Misdemeanors • Gross Misdemeanors • Felony Crimes • Warrants • Court Order Violations 3,724 Vehicle Contacts 1,667 Citations Issued The patrol division has an expansive range of duties, all based on providing great service and ensuring safety for everyone within the City of Crystal. Through all functions, the patrol division is focused on service with compassion, integrity and professionalism. This is our basis for forming a participative community partnership with safety and security as the primary goal. Crystal Police Department Annual Report 3 8 K9 Unit The Crystal Police Department has two offi cers certifi ed as K9 handlers: Offi cer Caleb Selin has K9 partner Leo and Offi cer Mike Callan has K9 partner Ace. These K9 partners assist in searching for missing persons, weapons and drugs, apprehending wanted criminals, and participating in community events and dog demonstrations for community groups. In 2022, offi cers Selin and Callan completed a combined 502 hours of training, had 76 deployments and apprehended 16 dangerous criminals. Offi cer Callan and Ace earned Rookie Dog of the Year during the 2022 Regional K9 trials. Crystal’s outstanding K9 teams operate thanks to the generosity of many community members who help to fund the purchase, training and care for these partners. The department is appreciative of the Crystal VFW, Crystal Lions and the West Metro Fire Relief Association for their signifi cant, and on-going support of our K9 program. K9 Training Hours 502 Drone Unit The Crystal Police Department Drone Unit consists of six offi cers certifi ed as Federal Aviation Administration (FAA) drone pilots. Offi cers underwent a training program to prepare for the FAA Remote Pilot Certifi cation exam. After passing the exam, Crystal drone pilots develop their skills with frequent training opportunities. The department uses the DJI Mavic 2 Enterprise Dual drone, featuring a high-defi nition camera and thermal imaging. During 2022, the drone deployed 31 times, include training, assisting SWAT operators with interior building and vehicle searches, searching for missing people, assisting K9 offi cers in locating suspects and searching for contraband or evidence. 3 9 Crystal Police Department Annual Report Community Service Offi cers Community Service Offi cers (CSOs) are civilian police department employees who provide essential support to police offi cers and the community. Their support functions include bookings, monitoring people in custody, handling after-hours animal complaints, and a variety of other requests for assistance by community members. They also conduct the majority of parking and code enforcement activities, as well as routine patrols. CSOs are often engaging with the community at many public events. Most of the department’s CSOs are college students working to become a licensed peace offi cer while getting law enforcement exposure and experience. Many CSOs go on to get a licensed police offi cer position with the City of Crystal. Full Time CSOs Part Time CSOs 2 3 Animal Control Offi cer The department shares one full-time animal control offi cer (ACO) with the New Hope Police Department. The ACO responds to animal complaints, dealing with sick or injured animals and conducting animal abuse investigations. The ACO also assists in training new community service and patrol offi cers in Crystal and New Hope by reviewing animal-related ordinances and oversees animal boarding for both cities. The ACO also assists with non-animal related calls for service. These included traffi c control at accidents and fi re calls; motorist assists; medical assists; utility checks; assists at warrant and crime scenes; and vehi- cle and residential lockouts. Calls for Service (318 TOTAL) Crystal Police Department Annual Report 3 10 West Metro SWAT/ Negotiations Team The Crystal Police Department partners with the cities of New Hope and Robbinsdale to provide critical incident response services to three jurisdictions encompassing 58,000 residents. The Crystal Police Department has six offi cers and three negotiators currently assigned to the West Metro SWAT Team. In 2022, SWAT team members underwent approximately 100 hours of specialized training and were involved in fi ve deployments. These deployments all involved the service of high-risk search warrants involving violent offenders. Mobile Field Force The Crystal Police Department Mobile Field Force team has three offi cers who attended more than 48 hours of initial operations training and 16 hours of fi eld deployment. The force operates through a consortium of Hennepin County police agencies that feature several hundred active members. The force operates in second platoon with the assistance of the police departments in New Hope, St. Louis Park, Robbinsdale, Golden Valley and Hopkins. Crystal’s offi cers train a minimum of 24 hours per year in riot control, crowd management and target protection. Mobile Force Team members are equipped with protective body armor, ballistic helmets, gas masks and wooden batons. The team has not deployed since April 2021. 3 11 Crystal Police Department Annual Report INVESTIGATIONS DIVISION InvesƟ gaƟ ons Lieutenant Pete Underthun The investigations division includes one lieutenant, four general investigators, one juvenile investigator, and a task force investigator assigned to the Northwest Metro Drug and Violent Crime Task Force. Investigators Cases Assigned 6 2,897 The Northwest Metro Drug and Violent Crime Task Force is a mulit-agency group of investigators who work to have a positive impact on drug and violent crime in the community. Investigators utilize advanced techniques to gather evidence on sophisticated criminal networks and present cases for prosecution. The team is available 24/7 to respond to member agency needs through increased investigative staffi ng and advanced investigative techniques during and after violent or drug related incidents. The Northwest Metro Drug and Violent Crime Task Force includes the Crystal, New Hope, Plymouth and Robbinsdale police departments. The division is responsible for investigating criminal cases that are not resolved by a responding patrol offi cer. Investigators work to resolve cases by processing evidence, search warrants, subpoenas, interviews, cellular and computer forensics and canvasing. When all evidence is gathered by an investigator, a summary report is prepared and presented to a prosecutor, who decides on criminal charges. Investigators often are required to testify in court. Northwest Metro Drug and Violent Crime Task Force Crystal Police Department Annual Report 3 12 Compliance Checks Alcohol and Tobacco Checks The Crystal Police Department conducts annual compliance checks for all businesses licensed to sell alcohol or tobacco in the city to ensure underage sales are not occurring. Compliance check reports are forwarded to the city council for any action for non-compliance. In addition, the department conducts occasional free training for servers and managers regarding how to properly regulate the sale of these products to minors. Predatory Offender Registrations The department conducts regular checks of all individuals required to register as Predatory Offenders by the State of Minnesota. In addition, the department is responsible for notifying the community when Level 2 or 3 offenders move into their proximity. Checks on Registered Predatory Offenders 5’10” 5’8” 5’6” 5’4” 6’ 63 Alcohol Tobacco Trained Servers 2217 20 2022 Compliance Checks CRIMES 2018 2019 2020 2021 2022 Arson 11414 Assault 128 130 135 163 148 Burglary 35 52 52 44 50 Criminal Sexual Conduct 10 16 25 26 31 Disorderly Conduct 25 18 67 58 53 DUI 134 118 211 147 216 Drug Violations 87 52 110 65 98 Family Offenses 3 13 27 20 5 Fraud 145 140 139 149 131 Homicide 11521 Kidnapping - - - 4 5 Liquor Violations 8 5 7 10 6 Pornography/Obscenity - - - 6 2 Property Damage 70 77 122 128 149 Robbery 11 19 20 25 17 Theft 429 505 543 380 440 Trespassing - - - 15 13 Vagrancy 00021 Vehicle Theft 47 45 67 79 70 Weapon Violations 8 18 39 34 70 Other Offenses 129 125 177 198 229 Service Calls Vehicle Contacts/ CitaƟ ons Department Statistics 5’11” 3 13 Crystal Police Department Annual Report Use of Force Statistics The Crystal Police Department completely revised its Use of Force Policy in 2021, and now requires a separate use-of-force report every time force greater than handcuffs are used. This includes crime suspects or people in crisis who may be a danger to themselves or others. Every use-of force report is reviewed by a supervisor, including review of body-worn camera footage. Each of these reports are then forwarded to the division lieutenant and the deputy chief for additional review. The process ensures all uses of force are reviewed by various supervisors to make sure they are proper, within policy, and conducted according to training and department expectations. The department is proud of this policy and is not aware of any other agency using such a thorough review process. In 2022, the Crystal Police Department responded to 37,203 calls for service. During this time, force beyond handcuffs was used on non-compliant individuals 62 times. This is far less than .5% of all contacts. This statistic speaks to the importance Crystal offi cers place on calmly dealing with situations and using de- escalation techniques that reduce the need for uses of force. Type of Force Used Type of Force Used (76)(76) * An incident may include more than one.* An incident may include more than one.= Only force used was fi rearm pointed = Only force used was fi rearm pointed following vehicle pursuit.following vehicle pursuit. Reason for Response Reason for Response (98)(98) * An incident may include more than one.* An incident may include more than one. Level of Resistance Level of Resistance (132)(132) * An incident may include more than one.* An incident may include more than one. (34) (1) (7) (4) (16) Use of Force by Race Use of Force by Race (62)(62) Crystal Police Department Annual Report 3 14 COMMUNITY ENGAGEMENT The Crystal Police Department has a proud tradition of reaching out to the community to build relationships, develop connections and cultivate partnerships. These relationships are key to the department’s success, ensuring positive interactions with law enforcement while making Crystal a great community to live, work and frequent. The department seeks out offi cers, staff and community partners who value and empower these connections. Juvenile Offi cer The juvenile offi cer position focuses on fi nding creative ways for offi cers to connect with youth in Crystal. The juvenile offi cer teaches the D.A.R.E. program, regularly interacts with schools and partners with community groups to help make Crystal a great place for youth. The juvenile offi cers also investigates juvenile offenses and issues. Community Engagement Sergeant Brandon Dorr The Joint Community Police Partnership (JCPP) is a partnership with Hennepin County to help create relationships and communicate with Crystal’s multi-cultural populations and faith communities. The Community Liaison is a Hennepin County employee embedded with the Crystal Police Department and is involved in many different community related events, as well as chairing our Multi-Cultural Advisory Committee (MAC). The MAC is a group of community members who advise the department on how to better serve the many cultures of people who live, work or visit the Crystal community. MAC members represent Crystal’s diverse cultural, professional and educational backgrounds. A Hennepin County Mental Health Social Worker is embedded with the department as a resource for people in crisis or struggling with mental health or chemical dependency issues. The social worker reviews all offi cer reports, seeking out those who need assistance and obtaining the necessary supports to get individuals beyond their short-term crisis or long-term situation. The goal is to provide and facilitate resources to gain stability and reduce the number of contacts between individuals and law enforcement. The Domestic Violence Advocate is a partnership with Cornerstone Advocacy Service, providing vital support services to victims of domestic violence in Crystal. A Cornerstone advocate is embedded with the department and contacts victims to address various needs, including safety planning, legal assistance, fi nancial assistance, housing assistance, and other resources. The advocate reviews offi cer reports and may even intervene before a domestic violence incident occurs. JCCP Community Liaison/ MAC CommiƩ ee Mental Health Social Worker DomesƟ c Violence Advocate 3 15 Crystal Police Department Annual Report Crystal Police Reserves The Crystal Police Reserves are volunteers who want to give back to their community. Some are pursuing a career in law enforcement, while others want to invest in the City of Crystal. They conduct city-wide patrols, provide assistance for many community events and hold monthly meetings that focus on training and work planning. The Crystal Crime Prevention Board (CCPB) is a group of community volunteers whose mission is to “promote community and law enforcement partnerships to reduce and prevent crime within the Crystal community through education, awareness, volunteerism and other community partnerships.” The CCPB sponsors many community programs and other police department endeavors. The CCPB is always looking for new members. The Neighborhood Outreach Offi ce (NOO) is a Crystal Shopping Center storefront used for various police department functions such as trainings, meetings, community events and more. The NOO is available free of charge for meetings and gatherings of community groups, charitable organizations, the Adult Academic Program, the NorthStar Juvenile Diversion Program and others. The Adult Academic Program, in the Crystal Shopping Center, teaches English as a second language and assists adults who have other learning needs. As a part of the assimilation, students regularly interact with offi cers from the Crystal Police Department. Offi cers often visit classroom sessions to answer questions, participate in activities and get to know participants. Offi cers put on “Cop Talks” with adult students that feature presentations about safety and legal topics. The department coordinates a grant-funded Multi-Cultural Driver’s Education Program to help those learners understand U.S. driving laws and roadway safety. Neighborhood Outreach Offi ce 7 Reserve Offi cers Hours Volunteered 1,000 Wage Savings $30K $ Adult Basic EducaƟ on Partnership Crystal Police Department Annual Report 3 16 COMMUNITY EVENTS The Crystal Police Department conducts and participates in numerous community events throughout the year. In 2022, the department dedicated hundreds of hours into community outreach and relationship building. Some events the department participated in 2022 included: BIRTHDAY BRIGADE This program consists of a parade of police and fi re vehicles driving by a residence to wish a child a happy birthday. The opportunity started at the height of the COVID pandemic when kids couldn’t have birthday parties and interact with friends. CAR SEAT CLINICS (& TECHNICIAN) Several times a year, the department sponsors a car seat clinic to help young families ensure they have the proper car seat(s) and that they are installed properly. In addition, an offi cer is certifi ed as a car seat specialist and assists residents at times when a clinic is not scheduled. CRYSTAL FROLICS This annual city festival includes offi cers conducting foot patrols and engaging with community members who come to celebrate the city. DOMESTIC VIOLENCE SEMINAR This annual seminar, sponsored by the Crystal Crime Prevention Board, talks about the dynamics of domestic violence in our community and the resources available for those who are victims of domestic violence. BIKE RODEO This annual event, sponsored with other local cities, allows the department to teach young bike riders about how to enjoy riding safely. CITIZENS ACADEMY The Crystal, New Hope and Robbinsdale police departments partner on this annual seven-week event that gives community members an n-depth look at what police work. In 2022, 26 participants learned about patrol, defensive tactics, dispatch, crime lab, SWAT, K9 units and more. 3 17 Crystal Police Department Annual Report SANTA PARADE Police offi cers and fi refi ghters from Crystal, New Hope and Robbinsdale provided a lights and siren escort for Santa and Mrs. Claus for a three-hour tour through all three cities. SHOP WITH A COP Crystal police offi cers take local students shopping for the holidays. The students are recommended by staff at their local schools or community organizations based on need. NIGHT TO UNITE Community members host neighborhood block parties every August to come together, eat and develop relationships. Department staff attend parties and engage with the community, answer questions and hear concerns. TOYS FOR TOTS The Crystal Police Department, along with other departments throughout the metro area, serves as a drop spot for toys, which are loaded into squad cars and delivered to a fi nal drop location. VEHICLE FAIR This family fun event is held at the Crystal Community Center and attendees can climb through police, fi re, and public works vehicles, as well as many other unique vehicles from local businesses and neighboring cities. POLAR PLUNGE Each winter, department members raise funds and plunge into the frigid waters of a local lake as part of this fundraiser for Special Olympics MN. Crystal Police Department Annual Report 3 18 Offi cer Wellness Program In 2022, the Crystal Police Department continued to develop and implement its offi cer wellness program, designed to provide training, guidance and assistance to all employees regarding physical, mental and emotional well- being. The goal is to prepare employees for the rigors of working in the police profession, while reducing health risks, job-related injuries and absenteeism. The department continued its “Check-up from the Neck Up” program, in which all employees meet with a mental health professional at least once per year and continued its Peer Support Team in partnership with the New Hope and Robbinsdale Police Departments. This team includes sworn and non-sworn employees trained to provide support for employees experiencing hardship and/or crisis. Peer support members can provide guidance to solutions and services available to employees. Physical wellness is also a priority. Since moving into the police building, all employees have access to a new fi tness room. The department utilized equipment from its former fi tness area with new equipment expected soon. Additionally, department employees can participate in 10-week challenges and fi tness tests with earned incentives. Public Information Offi cer/ Social Media 9,351 Facebook Twitter 5,286 Nextdoor 8,22493351 Faceebobook TwTwwitititittetetetrr 5 22886 Neeextxtxtxtdodododor 8 22224 FollowersFollowersFollowers (up 20%) The department takes great pride in being The department takes great pride in being transparent and works hard to provide timely and transparent and works hard to provide timely and accurate information about incidents, crime trends accurate information about incidents, crime trends and other police department activities.and other police department activities. Through the aggressive use of social media, Through the aggressive use of social media, maintaining regular contact and an open-door policy maintaining regular contact and an open-door policy with all local media outlets, while valuing a timely with all local media outlets, while valuing a timely response to inquiries, we seek to be a model agency response to inquiries, we seek to be a model agency in information sharing and public engagement.in information sharing and public engagement. Social media is the primary strategy for Social media is the primary strategy for communicating in a timely manner with the community. The department shares pertinent information communicating in a timely manner with the community. The department shares pertinent information about incidents and crimes, events happening in the city, safety tips, and as a means to identify ways about incidents and crimes, events happening in the city, safety tips, and as a means to identify ways staff are making an impact in the community.staff are making an impact in the community. 3 19 Crystal Police Department Annual Report Crystal police offi cers do outstanding work every day to serve, protect and assist those in the community. Most of their work may go unrecognized – and all employees understand that is part of their jobs – however, there are times when the actions of employees surpass the department’s motto of service with compassion, integrity and professionalism. The following Crystal Police Department employees received awards for these extraordinary accomplishments in 2022: Law Enforcement Purple Heart Offi cer Jessica Donahue Award of Merit Sgt. Brandon Dorr Offi cer Josh Kasten Offi cer Jon Beck ExcepƟ onal Performance Award Lt. Pete Underthun Offi cer Cole Horner Sgt. Geoff Kusick Offi cer Jeff Kleven Offi cer Lauren Roll Sgt. Jake Albers CSO Tim Simon Offi cer Jon Beck Offi cer Mike Callen (and K9 Ace) Sgt. Jon Kurtz Offi cer Josh Kasten InvesƟ gator Bryan Elfstrom InvesƟ gator Tim Tourville InvesƟ gator MaƩ hew Wright Offi cer Anna FuƩ erer Offi cer Zach Fecteau Offi cer Nick Schwalbe 5 Years of Service 25 Years of Service Police Chief Stephanie Revering presents awards to (left to right) Sgt. Brandon Dorr and offi cers Josh Kasten and Jon Beck. Offi cer Zach Fecteau Offi cer Cole Horner Chief Stephanie Revering Life Saving Award Offi cer Cole Horner Offi cer Marcus Issa Offi cer Armando Valenzuela Sgt. Zach Fecteau Offi cer Jeff Kleven Offi cer Nick Schwalbe Offi cer Tim Simon Legacy Award Sgt. Doug Leslin Chief’s Award of Commendation InvesƟ gator Tim Tourville Deputy Chief Brian Hubbard Mission Award - Service Offi cer Armando Valenzuela DEPARTMENT AWARDS Crystal Police Department Annual Report Acknowledgments Lieutenants Pete Underthun Justin Tourville City of Crystal 4141 Douglas Dr. N. Crystal, MN 55422 763-531-1014 police.crystalmn.gov Mayor Jim Adams City Council Brendan Banks John Budziszewski David Cummings Nancy LaRoche Olga Parsons City Manager Anne Norris Police Chief Stephanie Revering Deputy Chief Brian Hubbard Sergeants Jake Albers Brandon Dorr Adam Harrer Jon Kurtz Geoff Kusick Doug Leslin Gabe Storz 1 West Metro Fire-Rescue District May 16, 2023 Crystal Council Quarterly Update Calls for Service Report January 1 – March 31, 2023 Total Calls for Service 392 Estimated fire loss $299,700 Crystal 152 New Hope 226 Mutual Aid 14 January 1 – December 31, 2022 Total Calls for Service 2128 with 2 severe weather Crystal 959 Estimated fire loss $1,501,240 New Hope 1099 Mutual Aid 68 January 1 – December 31, 2021 Total Calls for Service 2124 Estimated fire loss $1,703,242 Crystal 890 New Hope 1,169 Mutual Aid 65 January 1 – December 31, 2020 Total Calls for Service 1828 Estimated fire loss $1,313,433 Crystal 781 New Hope 983 Mutual Aid 64 Not responded to per COVID-19 Protocols 178 January 1 – December 31, 2019 Total Calls for Service 2018 Estimated fire loss $2,276,913 January 1 – December 31, 2018 Total Calls for Service 1856 Estimated fire loss $632,167 January 1 – December 31, 2017 Total Calls for Service 1922 Estimated fire loss $588,517 Fires EMS/Rescue Hazardous Condition Service Call Good Intent Fire Alarm Severe Weather Total Mutual/Auto Aid 14 39%0 0 0 0%0 0 14 4% New Hope 14 39%130 58%23 58%6 67%4 50%49 66%0 226 58% Crystal 8 22%95 42%17 43%3 33%4 50%25 34%0 152 39% Total 36 9%225 57%40 10%9 4%8 5%74 15%392 100% 0 50 100 150 200 250 300 350 400 450 2023 Calls for Service Jan 1 -Mar 31 2 January 1 – December 31, 2016 Total Calls for Service 1573 Estimated fire loss $1,637,094 January 1 – December 31, 2015 Total Calls for Service 1514 Estimated fire loss $657,914 January 1 – December 31, 2014 Total Calls for Service 1663 Estimated fire loss $1,861,162 January 1 – December 31, 2013 Total Calls for Service 1448 Estimated fire loss $357,182 January 1 – December 31, 2012 Total Calls for Service 1349 Estimated fire loss $169,900 January 1 – December 31, 2011 Total Calls for Service 1638 Estimated fire loss $318,749 Public Events - We held our 12 th annual “Firefighters Fighting Hunger” Food & Cash Drive on 3 -18. It was a success with $5,404 & 1,291 pounds of food collected at 5 local grocery stores. This year we were at Crystal Cub, Aldi & Almsted’s; New Hope HyVee & Plymouth Cub (we also spent a short time at Crystal Target in the lot near Taco bell but left due to the cold and wind) Retirement / Resignation None to report Explorers We have added 2 new Explorer kids and 1 new Explorer Adult Advisor. We currently have 12 Explorers and 15 advisors. Specialized Training – Honor Guard We hosted our annual statewide Honor Guard Clinic at Camp Ripley in March. We had Honor Guard teams from 20 fire departments attend this clinic. Feedback has been positive. We are excited that there are more active Honor Guard teams trained and ready to help in the event of a fire department related funeral in MN. This year we also hosted a Funeral Operations Class for FD leadership; this training was designed to let leaders in emergency services know what they would have to do in case of an active duty, line of duty or retiree funeral and how to take care of the families. This class was attended by leadership from 15 different departments. Both of these classes were jointly hosted by the MN Fallen Firefighters Association and West Metro Fire- Rescue District. We contracted with Honor Guard Clinics and Schools, LLC for the instructors. The difference between these two courses is that Funeral Operations Class is in regards to taking care of the families and the planning phase and the Honor Guard Clinic is to teach the execution phase (the “boots on the ground”, uniformed members performing the ceremonies). Counseling, Debriefing and Defusing You may recall that we contract with Rachael Peterson of Peterson CNC, LLC to help our firefighters in the needs of counseling and CISM debriefing. She is a professional counselor and former police officer. She has been active counseling several of our firefighters for the past couple of years, as well as helping us with multiple CISM Debriefing’s & Defusing’s. On March 29th, we had Rachael come in to do a presentation for our spouses, significant others, etc. to help them understand and identify the realities and indicators of PTSD and other issues that can come from working in the emergency services. It was well received with many of the attendees talking about the value of this information and the appreciation for the department ’s concern for their firefighter’s well-being. 3 25-year anniversary of West Metro Fire Our 25th anniversary is coming up this year on July 6th. We are in the planning process of this event and will put on an open house type of event at the fire station with demonstrations, displays, interactive events for children, food trucks and some 25-year department swag. Training 2021 Apprentices The apprentice firefighters attended a defensive driving class in St. Cloud, now that they are done with this class, the apprentice firefighters will work on an apparatus operator packet with a variety of qualified instructors, completing over 80 miles of apparatus driving skills, address familiarization, and ladder truck operations training. The above skills will be documented and must be completed prior to the start of the Fire Apparatus Operator class. 2022 Recruits The 2023 West Suburban Fire Academy will soon be completed. A total of 33 students will complete upwards of 220 hours on initial firefighter training. Each student will gain state certifications in firefighter I, firefighter II, and hazardous materials operations. Emergency Management Captain Wheeler submitted an Urban Areas Security Initiative (UASI) grant to Homeland Security and Emergency Management (HSEM) in the amount of $86,548 for technological upgrades to the EOC. The UASI Program assists high-threat, high-density Urban Areas in efforts to build and sustain the capabilities necessary to prevent, protect against, mitigate, respond to, and recover from acts of terrorism. The UASI program is intended to provide financial assistance to address the unique multi-discipline planning, organization, equipment, training, and exercise needs of high-threat, high-density Urban Areas, and to assist these areas in building and sustaining capabilities to prevent, protect against, mitigate, respond to, and recover from threats or acts of terrorism using the Whole Community approach. Apparatus We will be taking delivery of the first new engine the first week in May. The other three engines are still being built and expected to be completed late spring/early summer. We have signed purchase agreements and received down payments for two of the three remaining E-one engines. The cities of Oliva and Lanesboro are rural departments here in Minnesota. If all goes well at the final inspection of the new engines Olivia and Lanesboro will take delivery of their apparatus this spring or early summer. Fire Investigations: 1/27/2023 46XX Quebec Avenue North - Small commercial fire in an oven 2/10/2023 52XX 35th Avenue North - Small fire on an exterior wall of a residential home 4 2/18/2023 27XX Winnetka Avenue North - Dumpster fire 3/25/2023 52XX Louisiana Avenue North - Detached garage fire with exposure fires 3/28/2023 70XX 36th Avenue North - Basement Fire in home 3/31/2023 61XX Virginia Avenue North – Fire caused by lightning We received the following message from a community member: Good morning! My name is XXXXXXXXXXXXXX and I live at XXXXXXXXXX Ave N. On Saturday 3/25 at approximately 10:40pm you responded to a house and garage fire at my next-door neighbors. I am absolutely blown away by the response and efforts that your crew delivered. You saved the houses on both sides from catastrophe and you put down that fire in minutes. Even the first guy on the scene, not sure of his title but assume he had the role of preparing the crew for what they will encounter, he was incredible. He calmly talked to me and others exiting households, and even though he was busy reporting details to the crew as they approached he also directed traffic and got vehicles out of the way so the responders were not inhibited. Upon arrival, your team dropped that fire in minutes. I was blown away at the process. Thank you, Lord, that we have people like this who are willing to serve this community. I am so so thankful for all of you start to finish, and am not forgetting the ones behind the scenes that weren't on site. I'm going to copy this email and mail it to each of the stations so I don’t miss anyone. What a team. THANK YOU!!!!!!!!!!!! XXXX *** Some info was redacted from his letter and replaced with XXXXXXXXX's *** West Metro Fire PROPOSED 2024 BUDGET West Metro Fire Proposed 2024 Budget 2024 Preliminary Budgets and Contributions 2024 2023 General Operating Budget $2,640,900 $2,457,590 Capital Fund Contribution $250,000 $250,000 Special Revenue Pension Fund Contribution $200,000 $180,000 Special Revenue Insurance Fund Contribution $10,000 $10,000 Special Revenue Compensated Absences Fund Contribution $10,000 $10,000 Tower Lease $103,600 $103,600 Engine Lease $150,000 $70,000 Offset -$50,000 Total $3,364,500 $3,031,190 West Metro Fire Proposed 2024 Budget The cities’ preliminary 2024 total budget contribution is $3,364,500 which is $1,634,617 for Crystal and $1,729,883 for New Hope. This is an increase of $333,310 over the 2023 contributions or 11%. This is an increase of $155,244 or 10.5% for Crystal and an increase of $178,066 or 11.5% for New Hope. There was a $50,000 offset (carryover from 2022 Public Assistance Grant) to the 2023 budget to lower the cities’ contributions so the actual increase to the budget is $283,310 or 9.2%. The 2024 preliminary budget is 9.2% more than the last year. The 2024 contribution is 11% more than last year. The difference is the $50,000 offset expiring. The general operating budget increase is $183,310 or 7.5%. The driving force of this increase is an additional full-time staff person, salaries, incentive pay for POC firefighters, PERA, workers comp insurance, financial services and communications. There is a $20,000 increase to the special revenue pension fund contribution. These contributions include a $103,600 lease payment for the tower. These contributions include a $150,000 lease payment for the new engines. West Metro Fire Proposed 2024 Budget Over the next few years, 2024 has the greatest budgetary impact due to the engine lease, additional full - time employee and expiration of the 2023 offset from the public assistance grant. 2024 Preliminary Budget Budget Increase from 2023 ($3,081,190) to 2024 ($3,364,500) General Operating $110,271 3.58% Additional Staff Person $73,039 2.37% Pension $20,000 .65% Engine Lease $80,000 2.60% Total $283,310 9.2% $73,039 or 2.37% of the budget increase is for the additional full-time employee. 4.97% of the budget increase was for the additional employee and increase to the cities’ contribution to the engine lease. West Metro Fire Proposed 2024 Budget 2025 Projected Budget Budget Increase from 2024 ($3,364,500) to 2025 ($3,585,825) General Operating $159,000 4.72% Engine Lease $62,325 1.85% Total $221,325 6.58% In 2025 the cities’ contribution to the engine lease is $212,325 an increase to the engine lease of $62,325 or 1.85% over the preliminary 2024 budget. An estimate of the 2025 increase to the cities’ total budget contributions is $221,325 or 6.58%, although this could change slightly as we review 2023 actuals. West Metro Fire Proposed 2024 Budget The 2026 cities’ contribution to the engine lease is $252,325 an increase to the engine lease of $40,000 or 1.12% over the potential 2025 cities’ contributions. The cities’ contribution to the engine lease is again $252,325 in 2027. The engine lease contributions stabilize in 2028 at $287,325 annually. West Metro Fire Proposed 2024 Budget It is important to realize that both cities were responsible for contributing to their own major apparatus funds. The leasing of major apparatus has moved funding from the cities’ capital plans to the WMFRD. West Metro Fire Proposed 2024 Budget Changes from 2023 $1,013,000 61500 -Regular Salaries $80,000 increase. This includes consideration of a 3% COLA, comp payout for non-exempt employees and OT for non-exempt employees. $580,000 62000 -Part -Time Salaries $55,000 increase. This includes all POC positions and consideration of a 3% COLA. $180,000 62200 -PERA $14,060 increase based on full-time salaries. These full-time employees do not earn relief association pension. $60,000 62800 -Social Security & Medicare $6,250 increase based on salaries. $5,100 63900 -Long Term Disability $100 increase based on historical data. $900 64000 -Life Insurance $400 increase and includes based on historical data. West Metro Fire Proposed 2024 Budget Changes from 2023 $170,000 64500 -Workers Comp Insurance $10,000 increase based on historical data. 6,000 80600 -Legal Fees $1,000 increase based on historical data. $140,000 81800 -Communications $10,000 increase based on expected increases to expenditures for LOGIS and Hennepin County Radio. $3,000 83400 -Water/Sewer $1,500 increase based on historical data. $25,000 83600 -Gas $5,000 increase based on historical data. $0 86900 -Licenses and Permits $5,000 decrease due to a reoccurring cost every three years for firefighter licenses. $70,000 80600 –Financial Services $5,000 increase based on historical data. West Metro Fire Proposed 2024 Budget 2024 -2028 CAPITAL PLAN 2024 –Cities’ Contributions 250,000 Beginning Fund 1,588,756 Committed -692,000 Assigned -361,490 Expenditures -406,100 Ending Fund Balance 129,166 2025 –Cities’ Contributions 250,000 Beginning Fund 1,748,581 Committed -732,000 Assigned -286,490 Expenditures -653,425 Ending Fund Balance 76,666 West Metro Fire Proposed 2024 Budget 2024 -2028 CAPITAL PLAN 2026 –Cities’ Contributions 250,000 Beginning Fund 1,701,081 Committed -672,000 Assigned -251,490 Expenditures -750,925 Ending Fund Balance 26,666 2027 –Cities’ Contributions 250,000 Beginning Fund 1,556,081 Committed -672,000 Assigned -216,490 Expenditures -653,425 Ending Fund Balance 14,166 West Metro Fire Proposed 2024 Budget 2024 -2028 CAPITAL PLAN 2028 –Cities’ Contributions 250,000 Beginning Fund 1,543,581 Committed -717,000 Assigned -216,490 Expenditures -600,925 Ending Fund Balance 9,166 ((a/A) + (p/P) + (v/V) / 3) x 100 = Percentage of total budget due from specified municipality Crystal New Hope District a = municipality's avg. calls over 5 years 858 1,064 1,922 p = municipality's population (2020 census)23,330 21,986 45,316 v = municipality's taxable market value in millions 2,708 2,748 A = district's avg. calls over 5 years no mutual aid 1,922 P = district's population (2020 census)45,316 V = district's taxable market value in millions 5,456 Percentage a/A 44.6364% 55.3636% Percentage p/P 51.4829% 48.5171% Percentage v/V 49.6334% 50.3666% 48.5842% 51.4158%100.00% 100.0000% Required contributions from cities $1,634,616.59 $1,729,883.41 $3,364,500.00 Monthly contribution $136,218.05 $144,156.95 (1) Average calls based on calls for the years 2018 through 2022 without mutual aid. (2) 2023 Taxable market values from Hennepin County report dated 12/27/2022 Contributions from Cities Set to Equal: 2024 General Fund Operating Budget $2,640,900 2024 Capital Plan Budget $250,000 2024 Pension Special Revenue Fund $200,000 2024 Insurance Special Revenue Fund $10,000 2024 Compensated Absences Special Revenue Fund $10,000 2024 Aerial Lease $103,600 2024 Engine Lease $150,000 2024 Total Amount to be Contributed from Cities $3,364,500 WEST METRO-FIRE RESCUE DISTRICT Cost Sharing Formula Calculation in 2023 for use in the 2024 Budget ((a/A) + (p/P) + (v/V) / 3) x 100 = Percentage of total budget due from specified municipality Crystal New Hope District a = municipality's avg. calls over 5 years 842 1,040 1,882 p = municipality's population (2020 census)23,330 21,986 45,316 v = municipality's taxable market value in millions 2,402 2,382 A = district's avg. calls over 5 years no mutual aid 1,882 P = district's population (2020 census)45,316 V = district's taxable market value in millions 4,784 Percentage a/A 44.7231%55.2769% Percentage p/P 51.4829%48.5171% Percentage v/V 50.2090%49.7910% 48.8050%51.1950%100.00% 100.0000% Required contributions from cities $1,479,373.16 $1,551,816.84 $3,031,190.00 Monthly contribution $123,281.10 $129,318.07 (1) Average calls based on calls for the years 2017 through 2021 without mutual aid. (2) 2022 taxable market values from Hennepin County report dated 08/16/202112/17/2021 Contributions from Cities Set to Equal: 2023 General Fund Operating Budget $2,457,590 2023 Capital Plan Budget $250,000 2023 Pension Special Revenue Fund $180,000 2023 Insurance Special Revenue Fund $10,000 2023 Compensated Absences Special Revenue Fund $10,000 2023 Aerial Lease $103,600 2023 Engine Lease $70,000 Offset from GOB Assigned for Additional Full-Time Staff -$50,000 2023 Total Amount to be Contributed from Cities $3,031,190 WEST METRO-FIRE RESCUE DISTRICT Cost Sharing Formula Calculation in 2022 for use in the 2023 Budget 1 To: WMFRD Board of Directors From: Sarah Larson, Fire Chief Date: May 10, 2023 Subject: Preliminary 2024 General Operating Budget Line Item Explanatory Information for Changes from 2023 2024-2028 Capital Plan 2024 Preliminary Budgets and Contributions West Metro Fire-Rescue District 2024: General Operating Budget - $2,640,900 Capital Fund Contribution - $250,000 Special Revenue Pension Fund Contribution - $200,000 Special Revenue Insurance Fund Contribution - $10,000 Special Revenue Compensated Absences Fund Contribution - $10,000 Tower Lease - $103,600 Engine Lease - $150,000 ____________________________________________________________________ Total $3,364,500 The cities’ preliminary 2024 total budget contribution is $3,364,500 which is $1,634,617 for Crystal and $1,729,883 for New Hope. This is an increase of $155,244 or 10.5% for Crystal and an increase of $178,066 or 11.5% for New Hope. This is an increase of $333,310 over the 2023 contributions or 11%. There was a $50,000 offset (carryover from 2022 Public Assistance Grant) to the 2023 budget to lower the cities’ contributions so the actual increase to the budget is $283,310 or 9.2%. The 2024 preliminary budget is 9.2% more than the last year. The 2024 contribution is 11% more than last year. The difference is the $50,000 offset expiring. The general operating budget increase is $183,310 or 7.5%. The driving force of this increase is an additional full-time staff person, salaries, incentive pay for POC firefighters, PERA, workers comp insurance, financial services and communications. There is a $20,000 increase to the special revenue pension fund contribution. These contributions include a $103,600 lease payment for the tower. These contributions include a $150,000 lease payment for the new engines. This is an $80,000 increase over 2023. Memorandum 2 Over the next few years, 2024 has the greatest budgetary impact due to the engine lease, additional full-time employee and expiration of the 2023 offset from the public assistance grant. 2024 Preliminary Budget Budget Increase from 2023 ($3,081,190) to 2024 ($3,364,500) General Operating $110,271 3.58% Additional Staff Person $73,039 2.37% Pension $20,000 .65% Engine Lease $80,000 2.60% Total $283,310 9.2% $73,039 or 2.37% of the budget increase is for the additional full-time employee. 4.97% of the budget increase was for the additional employee and increase to the cities’ contribution to the engine lease. 2025 Projected Budget Budget Increase from 2024 ($3,364,500) to 2025 ($3,585,825) General Operating $159,000 4.72% Engine Lease $62,325 1.85% Total $221,325 6.58% In 2025 the cities’ contribution to the engine lease is $212,325 an increase to the engine lease of $62,325 or 1.85% over the preliminary 2024 budget. An estimate of the 2025 increase to the cities’ total budget contributions is $221,325 or 6.58%, although this could change slightly as we review 2023 actuals. The 2026 cities’ contribution to the engine lease is $252,325 an increase to the engine lease of $40,000 or 1.12% over the potential 2025 cities’ contributions. The cities’ contribution to the engine lease is again $252,325 in 2027. The engine lease contributions stabilize in 2028 at $287,325 annually. It is important to realize that both cities were responsible for contributing to their own major apparatus funds. The leasing of major apparatus has moved funding from the cities’ capital plans to the WMFRD. Our budget increases for the new staff people have brought many benefits to the WMFRD including the following for the full-time captain of training: •Manages a recruit and apprentice class simultaneously, helping to address POC staffing shortages created by COVID and current fire service retention issues. •Allows our recruit class to have a single point of contact and dedicated program manager, previously our training chief was managing both the recruits, fire academy, new officer, and dept level training. •Allows WMFRD to review, revise, and update recruit training programs, including future fire academy needs and changes. •Increases the training divisions ability to hold one on one training sessions. These sessions are often related to return to work assessments, skills check offs, final medical response approval, and remedial training. •Increases the level of response during staff hours, we have an additional firefighter on our major apparatus, which allows us to fill critical command staff roles, resulting in a safer more efficient fire ground and better outcomes for our community. •This captain has been able to dedicate more time and energy to reviewing, updating, and laying new ground work for our emergency management plans (WMFRD, New Hope, and Crystal). •Helps organize joint active threat training between WMFRD, Crystal, and New Hope. 3 • Researched and wrote a grant proposal for a new EOC equipment. • Added an additional duty chief into the duty chief program, reducing workload of our POC chiefs. • Increased WMFRD’s standing and role with HFIT, our county fire investigation team. • Added an additional certified fire investigator (CFI) to our staff. Having a full-time captain of logistics has made a significant impact to the WMFRD. Prior to this position, the Chief of logistics was responsible for all of the following along with absorbing the responsibilities of IT and communications, when Chief Wodtke left: • This position manages all the repairs, ordering, required inspections, and inventory records of our PPE. • The two captains share the data entry for payroll and fire reports which has built in a redundancy that allows for other staff to take time off and achieve a better work life balance. • There is now more than one contact for emergent fleet or equipment issues. • Repairs are generally completed faster and down time of equipment and apparatus has been reduced. • Projects at the stations are going smoother and have not required as much supervision from the chief of logistics. • Adding another responding person on apparatus during the day and in the duty chief program greatly benefits the POC battalion chiefs, and FT staff sharing the work load. For Historical Reference: 2023 Preliminary Budgets and Contributions West Metro Fire-Rescue District 2023: General Operating Budget - $2,457,590 Capital Fund Contribution - $250,000 Special Revenue Pension Fund Contribution - $180,000 Special Revenue Insurance Fund Contribution - $10,000 Special Revenue Compensated Absences Fund Contribution - $10,000 Tower Lease - $103,600 Engine Lease - $70,000 ____________________________________________________________________ Total $3,081,190 Offset $50,000 ______________________ $3,031,190 The cities’ preliminary 2023 total budget contribution is $3,031,190 which is $1,479,373 for Crystal and $1,551,817 for New Hope. This is an increase of $299,090 offset by $50,000 (assigned in the general operating budget for additional full-time staff) for an increase of $249,090 over the 2022 contributions or 9%. This is an increase of $115,496 or 8.5% for Crystal and an increase of $133,594 or 9.4% for New Hope. The general operating budget increase is $249,090 or 11.3%. The driving force of this increase is an additional full-time staff person, salaries, PERA, workers comp insurance, health insurance, medical exams, financial services and communications. There is a $20,000 decrease to the special revenue pension fund contribution. These contributions include a $103,600 lease payment for the tower. These contributions include a $70,000 lease payment for the new engines. 4 Line Item Explanatory Information for Reductions and Increases of the General Operating Budget Personnel $1,013,000 61500 - Regular Salaries $80,000 increase. This includes consideration of a 3% COLA, comp payout and OT for non-exempt employees. $580,000 62000 - Part - Time Salaries $55,000 increase. This includes all POC positions and consideration of a 3% COLA. $180,000 62200 - PERA $14,060 increase based on full-time salaries. These full-time employees do not earn relief association pension. $60,000 62800 - Social Security & Medicare $6,250 increase based on salaries. $10,000 65500 – Uniforms No change based on historical data. Insurance $5,500 63500 - Health Savings Account (HSA) No change. This line is part of the health insurance benefit provided by the District. $135,000 63800 - Health Insurance No change based on historical data. $5,100 63900 - Long Term Disability $100 increase based on historical data. $900 64000 - Life Insurance $400 increase based on historical data. $170,000 64500 - Workers Comp Insurance $10,000 increase based on historical data. Supplies $2,300 70500 - Office Supplies No change based on historical data. $2,200 72500 - Cleaning No change based on historical data. $9,000 74000 - Operating No change based on historical data. $3,000 75500 - Tools & Equipment No change based on historical data. $25,000 76000 - Motor Fuels No change based on historical data. $12,000 77000 - Turn-Out Gear No change based on historical data. $1,000 79000 - Fire Prevention No change based on historical data. Service $500 80200 - Consultant No change based on historical data.. $6,000 80600 - Legal Fees $1,000 increase based on historical data. 5 $40,000 80800 - Medical Exams No change based on recruiting in 2024. Communication and Delivery $100 81400 - Postage & Delivery No change based on historical data. $140,000 81800 - Communications $10,000 increase based on expected increases to expenditures For LOGIS and Hennepin County Radio. Utilities $21,000 83200 - Electric No change based on historical data. $7,000 83400 - Water/Sewer $1,500 increase based on historical data. $25,000 83600 - Gas $5,000 increase based on historical data. Contract Maintenance $15,000 84000 - Building Maintenance No change based on historical data. & Cleaning $10,000 84200 - Building Repairs No change based on historical data. $24,000 84400 - Equipment Repairs No change based on historical data. $31,000 84600 - Vehicle Repairs No change based on historical data. Rent $3,000 85400 - Office Equipment Rent No change based on historical data. Dues, Subscriptions, & Training $3,000 86200 - Dues & Subscriptions No change based on historical data. $1,000 86400 - Awards No change based on the use of special donation funds. $30,000 86800 - Training No change based on historical data and reimbursements from the state. $0 86900 - Licenses & Permits $5,000 decrease due to a reoccurring cost every three years for firefighter licenses. Miscellaneous $300 87400 – Printing No change based on historical data. 6 $70,000 87700 - Financial Services $5,000 increase based on historical data. $2,640,900 Total General Operating Expenditures BUDGET HISTORY 2005 – Aerial put into service w/ replacement between 2025 and 2030 1,500,000 2007 – SCBA put into service cost partially offset by FEMA Grant w/ replacement 2020 500,000 2008 – Turn Out Gear put into service beginning 2015 replace 10-15 sets per year 35,000 2012 – Placed 4 engines into service w/ replacement between 2025 and 2032 3,000,000 2012 – Removed Heavy Rescues from Major Apparatus Plan (1,400,000) 2012 - Squad 1 put into service 500,000 2013 - Capital Funding Plan w/ Forecast to 2025 Developed 240,000 2013 - Added 1 Light Rescue into Capital Plan w/ replacement between 2023 -2025 100,000 2014 – Added 2 Light Rescues into Capital Plan w/ replacement between 2023 -2025 200,000 2014 – Closed Major Apparatus Fund and moved fund balance to capital plan (100,000) 2014 – Created Special Revenue Pension Fund 250,000 2017 – Sale of 2004 Aerial (337,500) 2017 – Lease Tower 1,049,620 2019 - Board Approved Fund Policy Statements 2020 – Created Special Revenue Insurance Fund 40,000 2020 - Created Special Revenue Compensated Absences Fund 10,000 2020 – Purchase SCBA 450,000 2021 – Engine Lease 2,619,444 ANNUAL CAPITAL EXPENDITURES/COMMITMENTS The WMFRD has the following reoccurring annual capital expenditures or savings for future expenditures: SCBA $50,000 - Saving towards future expenditure Rescue Trucks (3) $30,000 - Saving towards future expenditure Radios $20,000 - Saving towards future expenditure Thermal Imagers $5,000 - Saving towards future expenditure Hydraulic Tools $10,000 - Saving towards future expenditure 7 Nozzles/Hose $20,000 - Saving towards future expenditure Public Education Props $5,000 - Saving towards future expenditure AED $2,500 Turn out Gear $50,000 LOGIS/Admin/IT $20,000 Overhead Door Maintenance $5,000 Utility/Staff Vehicle $55,000 Total $272,500 2024 CITIES’ CAPITAL CONTRIBUTION 250,000 COMMITTED CAPITAL FUNDS END OF 2023 Bathroom 72,000 Gas/Electric Tools 40,000 SCBA 50,000 Telephones 10,000 Radios 80,000 Public Education Props 5,000 Rescues 240,000 Major Apparatus Tires 5,000 Total Committed Funds 502,000 2023 – Cities’ Contributions 250,000 Beginning Fund 1,957,006 Committed -502,000 Assigned -436,490 Expenditures -872,350 Ending Fund Balance 146,166 2024 -2028 CAPITAL PLAN 2024 – Cities’ Contributions 250,000 Beginning Fund 1,588,756 Committed -692,000 Assigned -361,490 Expenditures -406,100 Ending Fund Balance 129,166 2025 – Cities’ Contributions 250,000 Beginning Fund 1,748,581 Committed -732,000 Assigned -286,490 Expenditures -653,425 Ending Fund Balance 76,666 2026 – Cities’ Contributions 250,000 Beginning Fund 1,701,081 Committed -672,000 Assigned -251,490 Expenditures -750,925 8 Ending Fund Balance 26,666 2027 – Cities’ Contributions 250,000 Beginning Fund 1,556,081 Committed -672,000 Assigned -216,490 Expenditures -653,425 Ending Fund Balance 14,166 2028 – Cities’ Contribution 250,000 Beginning Fund 1,543,581 Committed -717,000 Assigned -216,490 Expenditures -600,925 Ending Fund Balance 9,166 STAFF/UTILITY VEHICLES Funding for the replacement of the following staff, utility, grass and light rescue vehicles is included as part of the capital plan. STAFF VEHICLES YEAR MAKE/MODEL USE REPLACEMENT YEAR REPLACEMENT COST C-1 2019 Toyota Highlander Command 2031 $55,000 C-2 2019 Ford F-150 Command 2030 $55,000 C-3 2014 Ford Explorer Command 2024 $55,000 C-4 2013 Ford F-150 Inspection 2024 $55,000 C-5 2015 Chevy Tahoe Command 2027 $55,000 C-6 2017 Chevy Tahoe Command 2029 $55,000 C-7 2016 Chevy Tahoe Command 2028 $55,000 U-11 2020 Chevy Silverado Utility 2032 $55,000 U-31 2013 Ford F-350 Utility 2026 $55,000 U-21 2011 Ford F-350 Diesel Utility 2024 $55,000 U-32 GRASS 2009 Ford F-350 Diesel Grass 2025 $65,000 R-11 2013 Ford F-350 Light Rescue 2025 $120,000 R-21 2014 Ford F-350 Light Rescue 2026 $120,000 R-31 2014 Ford F-350 Light Rescue 2027 $120,000 MAJOR APPARATUS In 2014 it was reaffirmed by both cities that each city would fund their respective portions of the costs of replacement of major equipment rather than have the District save for these purchases. The following equipment is considered major apparatus: MAJOR APPARATUS YEAR MAKE/MODEL USE REPLACEMENT YEAR REPLACEMENT COST Engine 1 2023 Pierce Enforcer Pumper 2032 1,500,000 Engine 2 2023 Pierce Enforcer Pumper 2032 1,500,000 Engine 3 2023 Pierce Enforcer Pumper 2032 1,500,000 Engine 4 2023 Pierce Enforcer Pumper 2032 1,500,000 Squad 1 2012 E - ONE/Quest Heavy Rescue 2032 1,500,000 Tower 1 (Lease) 2017 Pierce/Arrow XT Platform 2026 2,000,000 West Metro Fire-Rescue District Preliminary 2024 General Operating Budget, 250,000 Capital, Special Pension, Insurance, and Compensated Absences Funds 2016 2016 2017 2017 2018 2018 2019 2019 2020 2020 2021 2021 2022 2022 2023 2023 2023 2023 2024 2024 Approved Actual Approved Actual Approved Actual Approved Actual Approved Actual Approved Actual Approved Actual Approved Actual Changes from 2022Additional Full-Time PositionPreliminary Changes from 2023 Revenue 50100 - City Contribution Operating 1,646,800 1,646,800 1,736,900 1,736,900 1,822,250 1,822,250 1,928,700 1,928,700 2,030,650 2,030,649.96 2,120,450 2,120,450 2,208,500 2,208,500 2,457,590 249,090 92,590 2,640,900 183,310 City Contribution Special Revenue Pension Fund 220,000 220,000 200,000 200,000 200,000 200,000 200,000 200,000 180,000 180,000.00 180,000 180,000 200,000 200,000 180,000 -20,000 200,000 20,000 City Contribution Capital 175,000 175,000 150,000 150,000 170,000 170,000 190,000 190,000 210,000 210,000.00 230,000 230,000 250,000 250,000 250,000 250,000 Other Capital 16,773.24 City Contribution Special Revenue Insurance Fund 40,000 40,000.00 30,000 30,000 10,000 10,000 10,000 10,000 Other Special Revenue Insurance 4,033.00 City Contribution Special Revenue Compensated Absences Fund 10,000 10,000.00 10,000 10,000 10,000 10,000 10,000 10,000 Tower Lease 103,600 103,600 103,600 103,600 103,600 103,600 103,600 103,600.00 103,600 103,600 103,600 103,600 103,600 103,600 Engine Lease 70,000 70,000 150,000 80,000 Special Revenue Fund 30,000.00 50110 - County Grants - General 18,150 39,567 19,964 100,356 11,845.08 598,207.35 24,430.40 50115 Refunds and Reinbursements 7,201 4,523 3,388 119,737.24 12,444.40 17,499.99 59999 - Gain/loss on sale of equipment 54002 - Proceeds - Sale of Capital Assets 5,060 348,428 50800 - Fire Department Contributions 31,817 Investment Income 4,571 2,257 3,109 6,482 1,261.82 22.53 942.40 51000 - Misc Income 4,695 119 4,539 100 105.94 965.50 445.69 Total Revenue 2,041,800 2,106,093 2,190,500 2,588,071 2,295,850 2,327,985 2,422,300 2,532,626 2,574,250 2,758,006.28 2,674,050 3,285,689.78 2,782,100 2,825,418 3,081,190 299,090 92,590 3,364,500 283,310 Assigned for Additional Full-Time Staff 100,000 -50,000 -50,000 -50,000 Expenditures 3,031,190 249,090 42,590 3,364,500 333,310 Personnel 61500 - Regular Salaries 612,000 648,970 654,000 674,783 689,000 697,008 721,000 732,264 749,000 758,693.64 785,000 800,269.71 822,000 850,730.26 933,000 111,000 52,337 1,013,000 80,000 61501 - Severance 62000 - Part - Time Salaries 340,000 329,171 361,800 405,326 380,000 395,382 405,000 463,726 440,000 629,686.46 460,000 526,514.24 490,000 518,076.62 525,000 35,000 580,000 55,000 62001 - Part Time Inspectors 0 0 0 0 0 0 0 0 0.00 0 0 62200 - PERA 100,000 100,753 106,000 108,588 118,650 112,916 122,200 124,405 132,600 135,045.06 141,300 142,411.39 145,500 151,355.46 165,940 20,440 9,568 180,000 14,060 62800 - Social Security & Medicare 35,000 34,467 36,000 40,391 40,000 39,965 41,500 45,782 44,500 58,882.29 46,600 51,548.87 49,500 52,209.58 53,750 4,250 800 60,000 6,250 63000 - Fire Pension 0 0 0 0 0 0 0 0 0.00 0 0 63200 - Flex Spending 65500 - Uniforms 7,000 7,602 7,000 6,491 7,000 7,081 9,000 10,443 9,000 5,703.48 9,000 10,733.79 9,000 9,679.75 10,000 1,000 1,000 10,000 Insurance 63500 - Health Savings Account - HSA 5,000 5,000 5,000 5,000 5,000 4,500 5,000 4,500.00 5,000 4,500.00 5,000 6,500.00 5,500 500 1,000 5,500 63600 - Dental Insurance 63800 - Health Insurance 86,000 77,283 81,000 60,603 64,000 63,644 77,000 73,947 88,550 76,217.51 88,550 89,266.00 99,000 99,507.18 135,000 36,000 26,735 135,000 63900 - Long Term Disability 4,000 0 4,000 4,000 0 4,000 0 4,000 4,265.30 4,000 4,315.74 4,000 4,165.51 5,000 1,000 1,000 5,100 100 64000 - Life Insurance 600 210 600 210 600 210 400 210 400 210.00 400 210.00 400 924.63 500 100 150 900 400 64500 - Workers Comp Insurance 58,000 74,087 58,000 79,582 78,000 85,396 90,000 90,708 100,000 93,580.00 110,000 134,175.00 134,000 164,828.00 160,000 26,000 170,000 10,000 65000 - Unemployment Insurance Supplies 70500 - Office Supplies 2,500 3,162 2,500 2,006 2,500 1,495 2,500 1,861 2,500 2,378.51 2,300 2,320.65 2,300 1,717.08 2,300 2,300 72500 - Cleaning 3,000 2,181 3,000 2,305 2,400 1,995 2,400 1,706 2,400 2,627.28 2,200 1,846.78 2,200 2,065.60 2,200 2,200 74000 - Operating 9,000 14,263 9,000 9,702 9,000 7,466 10,000 8,203 10,000 8,721.86 10,000 9,132.00 9,000 8,520.09 9,000 9,000 75500 - Tools & Equipment 3,500 3,869 3,500 4,001 3,500 3,623 3,500 6,178 3,500 1,109.62 4,600 3,768.28 4,600 3,157.76 3,000 -1,600 3,000 76000 - Motor Fuels 20,000 16,324 18,000 17,630 18,000 23,157 19,000 23,990 23,000 16,818.20 25,000 20,936.37 25,000 29,313.73 25,000 25,000 77000 - Turn Out Gear 12,000 3,213 12,000 8,379 12,000 15,390 12,000 11,483 12,000 12,683.42 12,000 15,510.32 12,000 14,095.17 12,000 12,000 77500 - Tires 78000 - COVID-19 40,136.62 1,916.49 79000 - Fire Prevention Supplies 6,000 6,372 6,000 8,190 6,000 5,746 6,000 8,283 6,000 1,960.30 6,000 7,423.53 6,000 5,378.83 1,000 -5,000 1,000 Service 80200 - Consultant 2,000 2,154 2,000 2,000 2,000 1,000 2,000 2,200 2,000 0.00 2,000 1,312.20 2,000 415.00 500 -1,500 500 80400 - Other Contract 500 480 500 50,000 500 0 0 0 0 0.00 0 0 80600 - Legal Fees 7,000 12,136 7,000 40,936 9,000 4,386 9,000 5,091 9,000 4,219.00 7,000 4,548.50 6,000 7,308.13 5,000 -1,000 6,000 1,000 80800 - Medical Exams 8,000 26,784 20,000 1,355 20,000 24,192 20,000 7,150 30,000 0.00 30,000 23,789.25 25,000 26,257.45 40,000 15,000 40,000 Communication and Delivery 81200 - Telephone 0 0 0 0 0 0 0 0 0 0.00 0 0 81400 - Postage & Delivery 500 0 500 236 500 63 400 27 400 10.32 200 122.35 200 378.33 100 -100 100 81600 - Radio Units (leasing, maint. fees, repairs and parts)0 0 0 0 0 0 0 0 0 0.00 0 0 81800 - Communications 85,000 109,990 90,000 84,958 101,800 100,769 110,000 109,023 110,000 106,128.21 115,000 125,510.53 120,000 136,919.55 130,000 10,000 140,000 10,000 Utilities 83200 - Electric 24,000 27,162 24,000 24,286 24,000 22,548 26,000 21,841 26,000 22,421.11 25,000 22,665.50 21,000 24,294.35 21,000 21,000 83400 - Water/Sewer 6,000 6,265 6,000 5,539 6,000 5,683 6,000 5,583 6,000 5,546.89 6,000 7,621.20 5,500 8,003.27 5,500 7,000 1,500 83600 - Gas 20,000 15,044 20,000 14,116 17,000 20,424 18,000 19,623 20,000 15,623.83 22,000 20,319.06 20,000 29,524.48 20,000 25,000 5,000 83800 - Refuse 1,200 672 1,200 1,395 1,000 810 0 0 0 0.00 0 0 Contract Maintenance 84000 - Building Maintenance & Cleaning 13,000 10,645 13,000 13,317 13,000 11,911 14,000 12,861 14,000 12,901.40 15,000 12,903.00 15,000 13,787.19 15,000 15,000 84200 - Building Repairs 10,000 5,030 10,000 7,934 10,000 9,603 10,000 9,343 10,000 7,800.85 10,000 7,685.12 10,000 4,194.72 10,000 10,000 84400 - Equipment Repairs 16,000 17,749 16,000 15,184 16,000 19,754 16,000 49,949 16,000 22,385.34 20,000 22,423.88 24,000 21,336.41 24,000 24,000 84600 - Vehicle Repairs 35,000 25,172 35,000 31,856 33,000 30,569 35,000 31,084 35,000 45,718.44 36,000 51,065.99 41,000 37,590.62 31,000 -10,000 31,000 84700 - Grounds Maintenance 84800 - Information Technology 0 0 0 0 0 0 0 0 0.00 0 0 Rent 85400 - Office Equipment Rent 7,000 5,655 6,500 5,271 6,000 4,942 6,000 2,481 6,000 2,786.10 4,000 3,849.15 3,000 2,585.93 3,000 3,000 85600 - Service Contracts Dues, Subscriptions, & Training 86200 - Dues & Subscriptions 2,500 3,385 2,500 2,114 2,500 2,485 2,500 2,800 2,500 2,966.61 3,000 1,261.11 3,000 1,574.54 3,000 3,000 86400 - Awards 3,000 3,275 3,000 2,954 3,000 2,961 3,000 2,792 3,000 1,675.33 3,000 1,285.99 3,000 2,833.31 1,000 -2,000 1,000 86600 - Books 0 568 0 0 0 0 0 0 0.00 0 0 86800 - Training 30,000 27,693 30,000 56,392 30,000 31,631 30,000 42,332 30,000 10,864.61 30,000 28,616.76 30,000 39,257.04 30,000 30,000 86900 - Licenses & Permits 5,000 4,000 0 0 0 5,000 3,375.00 0 0 5,000 5,000 0 -5,000 Miscellaneous 87200 - Advertising - Employee 0 0 0 0 0 0 87400 - Printing 500 105 300 360 300 150 300 153 300 0.00 300 188.45 300 407.84 300 300 87500 - General Insurance 37,000 38,068 37,000 21,506 40,000 27,651 40,000 12,898 0 0.00 0 0 87700 - Financial Services 40,000 54,421 40,000 47,134 47,000 53,049 50,000 53,838 53,000 60,884.40 60,000 63,703.56 60,000 66,390.62 65,000 5,000 70,000 5,000 87800 - EMAC Deployment 4,309.13 87999 - Reserve 20,000 0.00 20,000 0.00 0 Total General Operating Expenditures 1,646,800 1,714,380 1,736,900 1,866,030 1,822,250 1,840,055 1,928,700 1,998,755 2,030,650 2,178,526.99 2,120,450 2,228,063.40 2,208,500 2,347,200.52 2,457,590 249,090 92,590 2,640,900 Assigned for Additional Full-Time Staff 100,000 100,000 100,000 -50,000 Special Revenue Pension Expenditures 220,000 155,062 200,000 199,027 200,000 147,522 200,000 180,000 191,192.60 180,000 141,945 200,000 170,333 Total General and Pension Expenditures 1,866,800 1,869,442 1,936,900 2,065,056 2,022,250 1,987,577 2,128,700 2,210,650 Capital Fund Expenditures 241,000 133,327 217,745 291,001 265,030 244,589 370,100 696,100 731,361.89 571,320 443,310.79 Total General, Pension, Capital 2,107,800 2,002,769 2,154,645 2,356,057 2,287,280 2,232,166 2,498,800 2,906,750 Special Revenue Fund Expenditures 34,877 38,269 47,856 Total Expenditures 2,037,059 2,394,326 ((a/A) + (p/P) + (v/V) / 3) x 100 = Percentage of total budget due from specified municipality Crystal New Hope District a = municipality's avg. calls over 5 years 858 1,064 1,922 p = municipality's population (2020 census)23,330 21,986 45,316 v = municipality's taxable market value in millions 2,708 2,748 A = district's avg. calls over 5 years no mutual aid 1,922 P = district's population (2020 census)45,316 V = district's taxable market value in millions 5,456 Percentage a/A 44.6364%55.3636% Percentage p/P 51.4829%48.5171% Percentage v/V 49.6334%50.3666% 48.5842%51.4158%100.00% 100.0000% Required contributions from cities $1,634,616.59 $1,729,883.41 $3,364,500.00 Monthly contribution $136,218.05 $144,156.95 (1) Average calls based on calls for the years 2018 through 2022 without mutual aid. (2) 2023 Taxable market values from Hennepin County report dated 12/27/2022 Contributions from Cities Set to Equal: 2024 General Fund Operating Budget $2,640,900 2024 Capital Plan Budget $250,000 2024 Pension Special Revenue Fund $200,000 2024 Insurance Special Revenue Fund $10,000 2024 Compensated Absences Special Revenue Fund $10,000 2024 Aerial Lease $103,600 2024 Engine Lease $150,000 2024 Total Amount to be Contributed from Cities $3,364,500 WEST METRO-FIRE RESCUE DISTRICT Cost Sharing Formula Calculation in 2023 for use in the 2024 Budget 4/5/2023 18:24 2023 Capital Plan 2023 Committed Capital Funds Year of 2022 Committed Funds 688,000 Expenditure 2022 Potential Uncommitted Fund Balance 133,666 BUILDING 88002 2022 Potential GOB Fund Balance Transfer 0 Bathroom Project (2014)38,000 2022 Assigned Funds Engine Lease 300,990 Bathroom Project (2015)29,000 Bathroom Project (2015)5,000 Revenue 2023 Sale of Engines Revenue 410,750 2023 Contribution 250,000 Total 72,000 2023 Tower Lease Contribution 103,600 2023 Engine Lease Contribution 70,000 POWER EQUIPMENT TOOLS 88005 Gas/Electric Tools (2020)10,000 Total 1,957,006 Gas/Electric Tools (2021)10,000 Expenditure Gas/Electric Tools (2022)10,000 2023 Expenditures 122,500 Gas/Electric Tools (2023)10,000 2023 Committed Expenditures 301,000 2023 Tower Lease 103,600 Total 40,000 2023 Engine Trade-in Reimbursement and Commision 195,250 2023 Engine Lease WMFRD 80,000 RESPIRATORY PROTECTION EQUIPMENT 88003 2023 Engine Lease Cities 70,000 SCBA (2023)50,000 Total 872,350 Total 50,000 ADMIN/TECH 88001 COMMUNICATION EQUIPMENT 88006 Computers/LOGIS 20,000 Telephone (2017)10,000 Radios (2019)20,000 Total 20,000 Radios (2020)20,000 Radios (2021)20,000 BUILDING 88002 Radios (2023)20,000 Overhead Door Maintenance 5,000 Total 90,000 Total 5,000 PREVENTION 88011 RESPIRATORY PROTECTION EQUIPMENT 88003 Public Education Props (2023)5,000 SCBA 50,000 Total 5,000 Total 50,000 2024-2027 VEHICLES - Staff/Utility/Rescue 88013 PERSONAL PROTECTIVE EQUIPMENT 88004 Rescues(3) 2015 30,000 Turnout Gear 40,000 Rescues(3) 2016 30,000 Rescues(3) 2018 30,000 Total 40,000 Rescues(3) 2019 30,000 Rescues(3) 2020 30,000 POWER EQUIPMENT TOOLS 88005 Rescues(3) 2021 30,000 Hydraulic Tools 2022 95,000 Rescues(3) 2022 30,000 Gas/Electric Tools 10,000 Rescues(3) 2023 30,000 Major Apparatus Tires (2022)5,000 Total 10,000 Total 245,000 COMMUNICATION EQUIPMENT 88006 Radios 20,000 Total Committed Funds 502,000 Total 20,000 Assigned Funds Engine Lease 436,490 TECHNICAL RESCUE EQUIPMENT 88007 Beginning Fund 1,957,006 Total 0 Committed 502,000 Assigned 436,490 MEDICAL EQUIPMENT 88008 Expenditures 872,350 AED 2,500 Ending Fund Balance 146,166 Total 2,500 Expenditures FIRE SUPPRESSION EQUIPMENT 88009 Expenditures from Committed Capital Funds Hose 45,000 Committed/Saved Capital Funds Nozzles 45,000 Engine Lease Total 90,000 HAZARDOUS MATERIALS EQUIPMENT 88010 Total 0 PREVENTION 88011 Public Education Props 5,000 Total 5,000 TRAINING 88012 Training Mannequins (2021)6,000 Total 6,000 VEHICLE 88013 Staff Vehicle 55,000 Staff Vehicle 55,000 Staff Vehicle 55,000 Rescues (3) 30,000 Total 195,000 2024 Capital Plan 2024 Committed Capital Funds Year of 2023 Committed Funds 502,000 Expenditure 2023 Potential Uncommitted Fund Balance 146,666 BUILDING 88002 2023 Potential GOB Fund Balance Transfer 0 Bathroom Project (2014)38,000 2023 Assigned Funds Engine Lease 436,490 Bathroom Project (2015)29,000 Bathroom Project (2015)5,000 Revenue 2024 Contribution 250,000 2024 Tower Lease Contribution 103,600 Total 72,000 2024 Engine Lease Contribution 150,000 POWER EQUIPMENT TOOLS 88005 Total 1,588,756 Gas/Electric Tools (2020)10,000 Gas/Electric Tools (2021)10,000 Expenditure 2024 Expenditures 77,500 Gas/Electric Tools (2022)10,000 2024 Committed Expenditures 0 Gas/Electric Tools (2023)10,000 2024 Tower Lease 103,600 Thermal Cameras (2024)5,000 2024 Engine Lease WMFRD 75,000 Hydraulic Tools (2024)10,000 2024 Engine Lease Cities 150,000 Total 55,000 Total 406,100 RESPIRATORY PROTECTION EQUIPMENT 88003 ADMIN/TECH 88001 SCBA (2023)50,000 Computers/LOGIS 20,000 SCBA (2024)50,000 Total 20,000 Total 100,000 BUILDING 88002 COMMUNICATION EQUIPMENT 88006 Overhead Door Maintenance 5,000 Telephone (2017)10,000 Radios (2019)20,000 Total 5,000 Radios (2020)20,000 Radios (2021)20,000 RESPIRATORY PROTECTION EQUIPMENT 88003 Radios (2023)20,000 SCBA 50,000 Radios (2024)20,000 Total 50,000 Total 110,000 PERSONAL PROTECTIVE EQUIPMENT 88004 FIRE SUPPRESSION EQUIPMENT 88009 Turnout Gear 50,000 Hose (2024)10,000 Nozzles (2024)10,000 Total 50,000 Total 20,000 POWER EQUIPMENT TOOLS 88005 Hydraulic Tools 10,000 PREVENTION 88011 Thermal Cameras 5,000 Public Education Props (2023)5,000 Public Education Props (2024)5,000 Total 15,000 Total 10,000 COMMUNICATION EQUIPMENT 88006 Radios 20,000 TRAINING 88012 Training Room Furniture (2024)50,000 Total 20,000 Total 50,000 TECHNICAL RESCUE EQUIPMENT 88007 Total 0 2024-2027 VEHICLES - Staff/Utility/Rescue 88013 Rescues(3) 2015 30,000 MEDICAL EQUIPMENT 88008 Rescues(3) 2016 30,000 AED 2,500 Rescues(3) 2018 30,000 Rescues(3) 2019 30,000 Total 2,500 Rescues(3) 2020 30,000 Rescues(3) 2021 30,000 FIRE SUPPRESSION EQUIPMENT 88009 Rescues(3) 2022 30,000 Hose 10,000 Rescues(3) 2023 30,000 Nozzles 10,000 Rescues(3) 2024 30,000 Major Apparatus Tires (2022)5,000 Total 20,000 Total 275,000 HAZARDOUS MATERIALS EQUIPMENT 88010 Total 0 Total Committed Funds 692,000 PREVENTION 88011 Assigned Funds Engine Lease 361,490 Public Education Props 5,000 Total 5,000 Beginning Fund 1,588,756 Committed 692,000 TRAINING 88012 Assigned 361,490 Training Room Furniture 50,000 Expenditures 406,100 Ending Fund Balance 129,166 Total 50,000 VEHICLE 88013 Expenditures Rescues (3) 30,000 Expenditures from Committed Capital Funds Committed/Saved Capital Funds Total 30,000 Engine Lease 2025 Capital Plan 2025 Committed Capital Funds Year of 2024 Committed Funds 692,000 Expenditure 2024 Potential Uncommitted Fund Balance 129,166 BUILDING 88002 2024 Potential GOB Fund Balance Transfer 0 Bathroom Project (2014)38,000 2024 Assigned Funds Engine Lease 361,490 Bathroom Project (2015)29,000 Bathroom Project (2015)5,000 Revenue 2025 Contribution 250,000 2028 Station 3 Apparatus Floor (2025)20,000 2025 Tower Lease Contribution 103,600 2025 Engine Lease Contribution 212,325 Total 92,000 Total 1,748,581 RESPIRATORY PROTECTION EQUIPMENT 88003 Expenditure 2033 SCBA (2023)50,000 2025 Expenditures 142,500 SCBA (2024)50,000 2025 Committed Expenditures 120,000 2025 Tower Lease 103,600 Total 100,000 2025 Engine Lease WMFRD 75,000 2025 Engine Lease Cities 212,325 POWER EQUIPMENT TOOLS 88005 Gas/Electric Tools (2020)10,000 Total 653,425 Gas/Electric Tools (2021)10,000 Gas/Electric Tools (2022)10,000 ADMIN/TECH 88001 Gas/Electric Tools (2023)10,000 Computers/LOGIS 20,000 2033 Thermal Camera (2024)5,000 Thermal Camera (2025)5,000 Total 20,000 2034 Hydraulic Tools (2024)10,000 Hydraulic Tools (2025)10,000 BUILDING 88002 Overhead Door Maintenance 5,000 Total 70,000 Station 3 Apparatus Floor 20,000 COMMUNICATION EQUIPMENT 88006 Total 25,000 Telephone (2017)10,000 Radios (2019)20,000 RESPIRATORY PROTECTION EQUIPMENT 88003 Radios (2020)20,000 Radios (2021)20,000 Total 0 Radios (2023)20,000 Radios (2024)20,000 PERSONAL PROTECTIVE EQUIPMENT 88004 Radios (2025)20,000 Turnout Gear 50,000 Total 130,000 Total 50,000 FIRE SUPPRESSION EQUIPMENT 88009 POWER EQUIPMENT TOOLS 88005 Hose (2024)10,000 Thermal Camera 5,000 Hose (2025)10,000 Hydraulic Tools 10,000 Nozzles (2024)10,000 Nozzle (2025)10,000 Total 15,000 Total 40,000 COMMUNICATION EQUIPMENT 88006 Radios 20,000 PREVENTION 88011 Public Education Props (2023)5,000 Total 20,000 Public Education Props (2024)5,000 Public Education Props (2025)5,000 TECHNICAL RESCUE EQUIPMENT 88007 Total 0 Total 15,000 MEDICAL EQUIPMENT 88008 TRAINING 88012 AED 2,500 2026 Training Room Furniture (2024)50,000 Training Room Furniture (2025)50,000 Total 2,500 Total 100,000 FIRE SUPPRESSION EQUIPMENT 88009 Hose 10,000 VEHICLES - Staff/Utility/Rescue 88013 Nozles 10,000 Rescues(2) 2020 30,000 Rescues(2) 2021 30,000 Total 20,000 Rescues(2) 2022 30,000 Rescues(2) 2023 30,000 HAZARDOUS MATERIALS EQUIPMENT 88010 Rescues(2) (2024)30,000 Total 0 Rescues (2) (2025)30,000 Major Apparatus Tires (2022)5,000 PREVENTION 88011 Public Education Props 5,000 Total 185,000 Total 5,000 Total Committed Funds 732,000 TRAINING 88012 Assigned Funds Engine Lease 286,490 Training Room Furniture 50,000 Total 50,000 Beginning Fund 1,748,581 Committed 732,000 VEHICLE 88013 Assigned 286,490 Staff Vehicle 65,000 Expenditures 653,425 Rescues (3) 30,000 Ending Fund Balance 76,666 Rescue 120,000 Total 215,000 Expenditures Expenditures from Committed Capital Funds Committed/Saved Capital Funds Engine Lease 2026 Capital Plan 2026 Committed Capital Funds Year of 2025 Committed Funds 732,000 Expenditure 2025 Potential Uncommitted Fund Balance 76,666 BUILDING 88002 2025 Potential GOB Fund Balance Transfer 0 Bathroom Project (2014)38,000 2025 Assigned Funds Engine Lease 286,490 Bathroom Project (2015)29,000 Bathroom Project (2015)5,000 Revenue 2026 Contribution 250,000 2028 Station 3 Apparatus Floor (2025)20,000 2026 Tower Lease Contribution 103,600 Station 3 Apparatus Floor (2026)20,000 2026 Engine Lease Contribution 252,325 Total 112,000 RESPIRATORY PROTECTION EQUIPMENT 88003 Total 1,701,081 2033 SCBA (2023)50,000 Expenditure SCBA (2024)50,000 2026 Expenditures 140,000 SCBA (2026)50,000 2026 Committed Expenditures 220,000 2026 Tower Lease 103,600 Total 150,000 2026 Engine Lease WMFRD 35,000 2026 Engine Lease Cities 252,325 POWER EQUIPMENT TOOLS 88005 Gas/Electric Tools (2020)10,000 Total 750,925 Gas/Electric Tools (2021)10,000 Gas/Electric Tools (2022)10,000 ADMIN/TECH 88001 Gas/Electric Tools (2023)10,000 Computers/LOGIS 20,000 2033 Thermal Cameras (2024)5,000 Thermal Cameras (2025)5,000 Total 20,000 Thermal Cameras(2026)5,000 2034 Hydraulic Tools (2024)10,000 BUILDING 88002 Hydraulic Tools (2025)10,000 Overhead Door Maintenance 5,000 Hydraulic Tools (2026)10,000 Station 3 Apparatus Floor 20,000 Total 85,000 Total 25,000 COMMUNICATION EQUIPMENT 88006 RESPIRATORY PROTECTION EQUIPMENT 88003 Telephone (2017)10,000 SCBA 50,000 Radios (2019)20,000 Radios (2020)20,000 Total 50,000 Radios (2021)20,000 Radios (2023)20,000 PERSONAL PROTECTIVE EQUIPMENT 88004 Radios (2024)20,000 Turnout Gear 50,000 Radios (2025)20,000 Radios (2026)20,000 Total 50,000 Total 150,000 POWER EQUIPMENT TOOLS 88005 Thermal Camera 5,000 FIRE SUPPRESSION EQUIPMENT 88009 Hydraulic Tools 10,000 Hose (2024)10,000 Hose (2025)10,000 Total 15,000 Hose (2026)10,000 Nozzles (2024)10,000 COMMUNICATION EQUIPMENT 88006 Nozzle (2025)10,000 Radios 20,000 Nozzles (2026)10,000 Total 20,000 Total 60,000 TECHNICAL RESCUE EQUIPMENT 88007 PREVENTION 88011 Total 0 Public Education Props (2023)5,000 Public Education Props (2024)5,000 MEDICAL EQUIPMENT 88008 Public Education Props (2025)5,000 Total 0 Public Education Props (2026)5,000 FIRE SUPPRESSION EQUIPMENT 88009 Total 20,000 Hose 10,000 Nozzles 10,000 VEHICLES - Staff/Utility/Rescue 88013 Rescues (2024)30,000 Total 20,000 2027 Rescues (2025)30,000 Rescues (2026)30,000 HAZARDOUS MATERIALS EQUIPMENT 88010 Major Apparatus Tires (2022)5,000 Total 0 Total 95,000 PREVENTION 88011 Public Education Props 5,000 Total Committed Funds 672,000 Total 5,000 Assigned Funds Engine Lease 251,490 TRAINING 88012 Training Room Furniture 100,000 Beginning Fund 1,701,081 Committed 672,000 Total 100,000 Assigned 251,490 Expenditures 750,925 VEHICLE 88013 Ending Fund Balance 26,666 Staff Vehicle 65,000 Rescues (3) 30,000 Rescue 120,000 Expenditures Expenditures from Committed Capital Funds Total 215,000 Committed/Saved Capital Funds Engine Lease 2027 Capital Plan 2027 Committed Capital Funds Year of 2026 Committed Funds 672,000 Expenditure 2026 Potential Uncommitted Fund Balance 26,666 BUILDING 88002 2026 Potential GOB Fund Balance Transfer 0 Bathroom Project (2014)38,000 2026 Assigned Funds Engine Lease 251,490 Bathroom Project (2015)29,000 Bathroom Project (2015)5,000 Revenue 2027 Contribution 250,000 2028 Station 3 Apparatus Floor (2025)20,000 2027 Tower Lease Contribution 103,600 Station 3 Apparatus Floor (2026)20,000 2027 Engine Lease Contribution 252,325 Station 3 Apparatus Floor (2027)20,000 Total 1,556,081 Total 132,000 Expenditure 2027 Expenditures 172,500 RESPIRATORY PROTECTION EQUIPMENT 88003 2027 Committed Expenditures 90,000 2033 SCBA (2023)50,000 2027 Tower Lease 103,600 SCBA (2024)50,000 2027 Engine Lease WMFRD 35,000 SCBA (2026)50,000 2027 Engine Lease Cities 252,325 SCBA (2027)30,000 Total 653,425 Total 180,000 ADMIN/TECH 88001 POWER EQUIPMENT TOOLS 88005 Computers/LOGIS 20,000 Gas/Electric Tools (2020)10,000 Gas/Electric Tools (2021)10,000 Total 20,000 Gas/Electric Tools (2022)10,000 Gas/Electric Tools (2023)10,000 BUILDING 88002 2033 Thermal Cameras (2024)5,000 Overhead Door Maintenance 5,000 Thermal Cameras (2025)5,000 Station 3 Apparatus Floor 20,000 Thermal Cameras (2026)5,000 Thermal Cameras (2027)5,000 Total 25,000 2034 Hydraulic Tools (2024)10,000 Hydraulic Tools (2025)10,000 RESPIRATORY PROTECTION EQUIPMENT 88003 Hydraulic Tools (2026)10,000 SCBA 30,000 Hydraulic Tools (2027)10,000 Total 30,000 Total 100,000 PERSONAL PROTECTIVE EQUIPMENT 88004 COMMUNICATION EQUIPMENT 88006 Turnout Gear 50,000 Telephone (2017)10,000 Radios (2019)20,000 Total 50,000 Radios (2020)20,000 Radios (2021)20,000 POWER EQUIPMENT TOOLS 88005 Radios (2023)20,000 Thermal Camera 5,000 Radios (2024)20,000 Hydraulic Tools 10,000 Radios (2025)20,000 Radios (2026)20,000 Total 15,000 Total 150,000 COMMUNICATION EQUIPMENT 88006 Total 0 FIRE SUPPRESSION EQUIPMENT 88009 Hose (2024)10,000 TECHNICAL RESCUE EQUIPMENT 88007 Hose (2025)10,000 Total 0 Hose (2026)10,000 Hose (2027)10,000 MEDICAL EQUIPMENT 88008 Nozzles (2024)10,000 AED 2,500 Nozzles (2025)10,000 Nozzles (2026)10,000 Total 2,500 Nozzles (2027)10,000 FIRE SUPPRESSION EQUIPMENT 88009 Total 80,000 Hose 10,000 Nozzles 10,000 PREVENTION 88011 Public Education Props (2023)5,000 Total 20,000 Public Education Props (2024)5,000 Public Education Props (2025)5,000 HAZARDOUS MATERIALS EQUIPMENT 88010 Public Education Props (2026)5,000 Total 0 Public Education Props (2027)5,000 PREVENTION 88011 Total 25,000 Public Education Props 5,000 VEHICLES - Staff/Utility/Rescue 88013 Total 5,000 Major Apparatus Tires (2022)5,000 TRAINING 88012 Total 5,000 Total 0 Total Committed Funds 672,000 VEHICLE 88013 Staff Vehicle 65,000 Assigned Funds Engine Lease 216,490 Rescues (3) 90,000 Rescues (3) 30,000 Beginning Fund 1,556,081 Total 185,000 Committed 672,000 Assigned 216,490 Expenditures 653,425 Ending Fund Balance 14,166 Expenditures Expenditures from Committed Capital Funds Committed/Saved Capital Funds Engine Lease 2028 Capital Plan 2028 Committed Capital Funds Year of 2027 Committed Funds 672,000 Expenditure 2027 Potential Uncommitted Fund Balance 14,166 BUILDING 88002 2027 Potential GOB Fund Balance Transfer 0 Bathroom Project (2014)38,000 2027 Assigned Funds Engine Lease 216,490 Bathroom Project (2015)29,000 Bathroom Project (2015)5,000 Revenue 2028 Contribution 250,000 Total 72,000 2028 Tower Lease Contribution 103,600 2028 Engine Lease Contribution 287,325 RESPIRATORY PROTECTION EQUIPMENT 88003 SCBA (2023)50,000 Total 1,543,581 SCBA (2024)50,000 Expenditure SCBA (2026)50,000 2028 Expenditures 150,000 SCBA (2027)30,000 2028 Committed Expenditures 60,000 SCBA (2028)30,000 2028 Tower Lease 103,600 2028 Engine Lease WMFRD 0 Total 210,000 2028 Engine Lease Cities 287,325 POWER EQUIPMENT TOOLS 88005 Total 600,925 Gas/Electric Tools (2020)10,000 Gas/Electric Tools (2021)10,000 ADMIN/TECH 88001 Gas/Electric Tools (2022)10,000 Computers/LOGIS 20,000 Gas/Electric Tools (2023)10,000 2033 Thermal Cameras (2024)5,000 Total 20,000 Thermal Cameras (2025)5,000 Thermal Cameras (2026)5,000 BUILDING 88002 Thermal Cameras (2027)5,000 Overhead Door Maintenance 5,000 Thermal Cameras (2028)5,000 Station 3 Apparatus Floor 60,000 2034 Hydraulic Tools (2024)10,000 Hydraulic Tools (2025)10,000 Total 65,000 Hydraulic Tools (2026)10,000 Hydraulic Tools (2027)10,000 RESPIRATORY PROTECTION EQUIPMENT 88003 Hydraulic Tools (2028)10,000 SCBA 30,000 Total 115,000 Total 30,000 COMMUNICATION EQUIPMENT 88006 PERSONAL PROTECTIVE EQUIPMENT 88004 Telephone (2017)10,000 Turnout Gear 60,000 Radios (2019)20,000 Radios (2020)20,000 Total 60,000 Radios (2021)20,000 Radios (2023)20,000 POWER EQUIPMENT TOOLS 88005 Radios (2024)20,000 Thermal Cameras 5,000 Radios (2025)20,000 Hydraulic Tools 10,000 Radios (2026)20,000 Total 15,000 Total 150,000 COMMUNICATION EQUIPMENT 88006 FIRE SUPPRESSION EQUIPMENT 88009 Total 0 Hose (2024)10,000 Hose (2025)10,000 TECHNICAL RESCUE EQUIPMENT 88007 Hose (2026)10,000 Total 0 Hose (2027)10,000 Hose (2028)10,000 MEDICAL EQUIPMENT 88008 Nozzles (2024)10,000 Total 0 Nozzles (2025)10,000 Nozzles (2026)10,000 FIRE SUPPRESSION EQUIPMENT 88009 Nozzles (2027)10,000 Hose 10,000 Nozzles (2028)10,000 Nozzles 10,000 Total 100,000 Total 20,000 PREVENTION 88011 HAZARDOUS MATERIALS EQUIPMENT 88010 Public Education Props (2023)5,000 Total 0 Public Education Props (2024)5,000 Public Education Props (2025)5,000 PREVENTION 88011 Public Education Props (2026)5,000 Total 0 Public Education Props (2027)5,000 TRAINING 88012 Total 25,000 Total 0 VEHICLES - Staff/Utility/Rescue 88013 VEHICLE 88013 Major Apparatus Tires (2022)5,000 Staff Vehicle 65,000 Rescues (3) 40,000 Rescues (3) 40,000 Total 45,000 Total 105,000 Total Committed Funds 717,000 Assigned Funds Engine Lease 216,490 Beginning Fund 1,543,581 Committed 717,000 Assigned 216,490 Expenditures 600,925 Ending Fund Balance 9,166 Expenditures Expenditures from Committed Capital Funds Committed/Saved Capital Funds Engine Lease Page 1 of 1 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov CITY MANAGER MONTHLY CHECK IN - MAY 2023 Objective 1 - Strategic planning for continued implementation of Council priorities: •Thriving Business Community o Community Development staff continuing to work with developers regarding redevelopment opportunities o EDA approved business grants and presented annual work plan o Continuing to work through and advocate for city and community's interest with Blue Line Extension and anti-displacement efforts (May 11 Work Session) o Staff is continuing to work with the New Hope Business Association (CBA 2.0) •Strong Neighborhoods o Promoting No-Mow May o Continued implementation of Master Parks System Plan improvements o Arbor Day Event held at Winnetka Hills Park o Summer Park and Recreation Commission neighborhood meetings •Sound fiscal policies and practices o 2022 Audit field work went well. Preliminary results are a c o Implementing and reviewing updates for long term plan (2023 - 2032) o Pursuing additional grant funding for park improvements. o Staff is preparing the 2024 budget •Welcoming and inclusive community o Inclusion & Diversity Commission – Communications Coordinator Mike Peterson presented the city's communications/outreach practices to the I&D Commission. Objective 2 - Work-life balance •Supporting staff with family, health, and personal issues •Support staff’s continuing professional growth and development •Connecting with neighboring city managers on various local issues •Participate in metro and state professional organization to stay current •Continuing participation in city manager leadership group Objective 3 - Monitor difficult conversations regarding Council effectiveness •Continue to work with council on finding common ground and develop mutual trust. •Conducted new council orientations for Council Member Onesirosan. Page 1 of 3 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: May 12, 2023 City Council Meeting Agenda Tuesday, May 16, 2023 7 p.m. Council Chambers/Zoom Meeting The city manager’s comments are bolded. 1. Call to Order, Roll Call and Pledge of Allegiance 2. Approval of Agenda The Council will consider approval of the agenda. 3. Consent Agenda The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 3.1 Approval of the minutes from the following meetings: a. The City Council meeting on May 2, 2023. b. The City Council work session on May 2, 2023. 3.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 3.3 Adoption of a resolution accepting donations. 3.4 Adoption of a resolution recognizing June as Pride Month. 3.5 Adoption of a resolution reaffirming land exchange with Metropolitan Airports Commission. 4. Open Forum The City Council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to 10 minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought before the Council during Open Forum. The Council may place items discussed during Open Forum onto subsequent council meeting agendas. 5. Regular Agenda 5.1 The Council will consider approval of disbursements over $25,000 submitted by the finance department to the City Council, a list that is on file in the office of the finance department. Recommend approval of disbursements over $25,000. Page 2 of 3 5.2 The Council will consider civil penalties for violation of tobacco license regulations by Main Grocery and Tobacco, Inc. d/b/a Mini Grocery and Tobacco located at 2708 Douglas Dr. N. The Minnesota Department of Revenue notified the city that Mini Grocery had been caught with contraband tobacco products, namely unstamped cigarillos. This is Mini Grocery’s second tobacco violation in less than six months. Pursuant to the city ordinance, staff recommends Mini Grocery and Tobacco receive a five-day license suspension and a civil fine of $1,500. 5.3 The Council will consider the second reading of an ordinance amending City Code Section 425 regarding rental licensing of state-licensed facilities. On May 2, 2023, the City Council approved the first reading of the proposed ordinance amending Crystal City Code Section 425.17 Subd. 2. to remove the rental license exemption for state-licensed residential facilities. Staff recommends approval of the second and final reading adopting the proposed ordinance. 5.4 The Council will consider a resolution authorizing the agreement with LOGIS for Geographic Information Systems Support. In order to improve data security and accessibility, and to ensure staff can access and utilize GIS when needed during critical incidents, the staff believes the city should switch service providers. Staff recommends adopting a resolution authorizing the Professional Services Agreement with LOGIS for GIS Support Services. 5.5 The Council will consider a resolution authorizing the agreement with Minger Construction Company, Inc. for a stormwater project. Since 2016, the city has been working with MAC to coordinate land rights and the timing for this project. Now that all the necessary steps have been completed, the project can finally proceed. Because Minger Construction is already doing other work in the same are for MAC, they are in a unique position to complete the city’s project. Staff recommends adopting a resolution authorizing the agreement with Minger Construction Company, Inc. for a storm water project. 6. Announcements a. Crystal’s Spring Jam Pickleball Tournament is Saturday, May 20 at Becker Park. Check-in begins at 8 a.m. b. The Friends of Crystal Parks plant sale is Saturday, May 20 from 9 a.m. – 1 p.m. at Becker Park. For more information, go to www.friendsofcrystalparks.org. c. City offices will be closed Monday, May 29 in observance of the Memorial Day holiday. d. To accommodate Crystal residents practicing No Mow May which provides habitat and nutrition for early-season pollinators, the city waits until June 1 to begin long grass enforcement. e. The next City Council meeting is Tuesday, June 6 at 7 p.m. in the Council Chambers at City Hall and via Zoom. Page 3 of 3 f. Crystal’s City-Wide Garage Sale is Thursday, June 1 through Saturday, June 3 from 9 a.m. – 5 p.m. Crystal residents wishing to participate can register their home. Sales must be registered by Sunday, May 21 to be included in the city garage sale map. g. The Crystal Airport Open House is Sunday, June 18 from 8 a.m. – 3 p.m. at Crystal Airport. h. The Crystal Charter Commission and the Parks and Recreation Commission both experienced additional vacancies in April. As a reminder, if residents are interested in serving on any of the city’s commissions, please inquire at City Hall. i. City Council meetings and work sessions are open to the public. Current and previous meetings are available for viewing and listening at www.crystalmn.gov. 7. Adjournment Have a great weekend. See you at Tuesday’s meeting. Crystal City Council meeting minutes May 2, 2023 Page 1 of 4 1.Call to Order Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on May 2, 2023 at 7:01 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in Crystal, MN and via Zoom. Mayor Adams called the meeting to order. Roll Call Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the following attendance was recorded: Council members present: Cummings, Eidbo, Kamish, Kiser, Onesirosan, Adams and Budziszewski. City staff present: City Manager A. Bell, City Attorney T. Gilchrist, West Metro Fire-Rescue District Chief S. Larson, Police Chief S. Revering, Community Development Director J. Sutter, City Planner D. Olson and City Clerk C. Serres. Assistant City Manager K. Therres and Recreation Director J. Elholm were present via Zoom. Pledge of Allegiance Mayor Adams led the Council and audience in the Pledge of Allegiance. 2.Approval of Agenda The Council considered approval of the agenda. Moved by Council Member Kiser and seconded by Council Member Budziszewski to approve the agenda. Motion carried. 3.Proclamations 3.1 Mayor Adams proclaimed May 3, 2023, as Arbor Day in the City of Crystal. 3.2 Mayor Adams proclaimed May 4, 2023, as a Day of Prayer and fasting in the City of Crystal. 3.3 Mayor Adams proclaimed May 14 – 20, 2023, as Police Week in the City of Crystal. 4.Consent Agenda The Council considered the following items, which are routine and non-controversial in nature, in a single motion: 4.1 Approval of the minutes from the following meetings: a.The City Council work session on April 13, 2023. b.The City Council meeting on April 18, 2023. c.The City Council work session on April 18, 2023. 4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 4.3 Acceptance of Walker MacBeath’s resignation from the Employee Review Board. Moved by Council Member Cummings and seconded by Council Member Kamish to approve the consent agenda. Motion carried. 5.Open Forum No public comment was given during open forum. 3.1(a) Crystal City Council meeting minutes May 2, 2023 Page 2 of 4 6. Public Hearing 6.1 Mayor Adams announced the purpose of the public hearing: To receive comment, and Council consideration of a resolution vacating easements at 3401 and 3415 Douglas Dr. N. City Planner Dan Olson addressed the Council. Mayor Adams opened the public hearing for testimony. There being no one wishing to appear before the Council to give testimony, Mayor Adams declared the public hearing closed. Moved by Council Member Budziszewski and seconded by Council Member Kiser to adopt the following resolution: RESOLUTION NO. 2023 – 51 RESOLUTION VACATING DRAINAGE AND UTILITY EASEMENTS WITHIN THE PLAT OF PERLICK ADDITION Voting aye: Cummings, Eidbo, Kamish, Kiser, Onesirosan, Adams and Budziszewski. Motion carried, resolution declared adopted. 7. Regular Agenda 7.1 The Council considered approval of disbursements over $25,000 submitted by the finance department to the City Council, a list that is on file in the office of the finance department. Moved by Council Member Kiser and seconded by Council Member Onesirosan to approve the list of disbursements over $25,000. Voting aye: Cummings, Eidbo, Kamish, Kiser, Onesirosan, Adams and Budziszewski. Motion carried. 7.2 The Council considered the second reading and adoption of an ordinance rezoning 3401 and 3415 Douglas Dr. N. to R2-PD, adoption of a resolution approving summary language of rezoning for publication and adoption of a resolution approving the final plat of Hampton Addition. City Planner Dan Olson addressed the Council. Moved by Council Member Budziszewski and seconded by Council Member Eidbo to adopt the following ordinance: ORDINANCE 2023 - 01 AN ORDINANCE AMENDING THE ZONING MAP TO REZONE PROPERTY FOR HAMPTON COMPANIES LOCATED AT 3401 AND 3415 DOUGLAS DRIVE NORTH FROM MEDIUM DENSITY RESIDENTIAL (R-2) TO PLANNED DEVELOPMENT (R2-PD) 3.1(a) Crystal City Council meeting minutes May 2, 2023 Page 3 of 4 And further, that this is the second and final reading. Voting aye: Cummings, Eidbo, Kamish, Kiser, Onesirosan, Adams and Budziszewski. Motion carried. Moved by Council Member Budziszewski and seconded by Council Member Eidbo to adopt the following resolution: RESOLUTION NO. 2023 – 52 RESOLUTION APPROVING SUMMARY LANGUAGE FOR PUBLICATION OF ORDINANCE NO. 2023-01 Voting aye: Cummings, Eidbo, Kamish, Kiser, Onesirosan, Adams and Budziszewski. Motion carried, resolution declared adopted. Moved by Council Member Budziszewski and seconded by Council Member Eidbo to adopt the following resolution: RESOLUTION NO. 2023 – 53 RESOLUTION APPROVING HAMPTON ADDITION FINAL PLAT Voting aye: Cummings, Eidbo, Kamish, Kiser, Onesirosan, Adams and Budziszewski. Motion carried, resolution declared adopted. 7.3 The Council considered the first reading of an ordinance amending City Code Section 425 regarding rental licensing of state-licensed facilities. Community Development Director John Sutter addressed the Council. Moved by Council Member Kamish and seconded by Council Member Budziszewski to adopt the following ordinance: ORDINANCE 2023 - 02 AN ORDINANCE AMENDING THE CRYSTAL CITY CODE REGARDING THE LICENSING OF RENTAL UNITS And further, that the second and final reading will be held on May 16, 2023. Voting aye: Cummings, Eidbo, Kamish, Kiser, Onesirosan, Adams and Budziszewski. Motion carried. 8. Announcements The Council and staff made announcements about upcoming events. 3.1(a) Crystal City Council meeting minutes May 2, 2023 Page 4 of 4 9. Adjournment Moved by Council Member Budziszewski and seconded by Council Member Eidbo to adjourn the meeting. Motion carried. The meeting adjourned at 7:30 p.m. ___________________________________ Jim Adams, Mayor ATTEST: _____________________________________ Christina Serres, City Clerk 3.1(a) Crystal City Council work session minutes May 2, 2023 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at 6:50 p.m. on May 2, 2023 in the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, MN and via Zoom. Mayor Adams called the meeting to order. I.Attendance The city clerk recorded the attendance for city council members and staff: Council members present: Cummings, Eidbo, Kamish, Kiser, Onesirosan, Adams and Budziszewski. City staff present: City Manager A. Bell, City Attorney T. Gilchrist, Police Chief S. Revering, Community Development Director J. Sutter, City Planner D. Olson and City Clerk C. Serres. Assistant City Manager K. Therres and Recreation Director J. Elholm were present via Zoom. II.Agenda The Council and staff discussed the following agenda items: 1.Constituent issues. 2.New business. 3.Announcements. III.Adjournment The work session adjourned at 7 p.m. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk 3.1(b) City of Crystal Council Meeting May 16, 2023 Applications for City License Rental – New 4824-4826 Idaho Ave. N. – Procai Properties LLC (Conditional) 3100 Yukon Ave. N. – Gerald Gray- Heart of Star Property Management (Conditional) Rental – Renewal 3612 Adair Ave. N. – Reill Properties (Conditional) 5415 Angeline Ave. N. – Anna Novak 4635 Brunswick Ave. N. – William Leon 3300 Douglas Dr. N. – Douglas Terrace Apartments (Conditional) 3320 Douglas Dr. N. – Douglas Terrace Apartments (Conditional) 4507 Douglas Dr. N. – Reill Properties (Conditional) 4559-4563 Douglas Dr. N. – DNJ Enterprises LLC 5101 Fairview Ave. N. – Todd and Andrea Zimmermann 6330 Fairview Ave. N. – Ken Olson 4841 Florida Ave. N. – Jason Flaa 3136 Hampshire Ave. N. – Katherine Meza (Conditional) 3917 Hampshire Ave. N. – Jonathan Berndt (Conditional) 5301 Hampshire Ave. N. – Flowers Estate Trust (Conditional) 4057 Idaho Ave. N. – Invitation Homes (Conditional) 5330 Idaho Ave. N. – Anil Patel 5212 Kentucky Ave. N. – Cesar Tello 6719 Lombardy Ln. – Pro Operam Sub II LLC 5436 Louisiana Ave. N. – Hee Yoon Kim (Conditional) 5732 Pennsylvania Ave. N. – Bellagala LLC (Conditional) 4949 Quail Ave. N. – Matthew Sturgeon 5847 Quebec Ave. N. – LSF8 Master Participation (Conditional) 7400 Shirley Pl. N. – Bachaus Investment Properties 6806 Valley Pl. N. – Pavel Lachei 4825 Vera Cruz Ave. N. – Vera Cruz Ave. Ventures (Conditional) 5810 West Broadway – MNSF 5710-5712 Wilshire Blvd. – Robert Gardner (Conditional) 3708 Xenia Ave. N. – FYR SFR Borrower (Conditional) 5643 Zane Ave. N. – Kendra Deshler 5910 36th Ave. N. – Reese Pfeiffer 7017 36th Ave. N. – Todd Glorvick (Conditional) 7025 36th Ave. N. – Todd Glorvick (Conditional) 6812 44th Ave. N. – J&J Rental Properties (Conditional) 6600 50th Ave. N. – MHB Enterprises LLC 4824 59th Ave. N. – HPA II Borrower (Conditional) Tree Trimmer Crystal Tree Service, P.O. Box 281760, Crystal, MN 55428 SOS Schroeder Outdoor Services, 5346 Lakeside Ave. N., Crystal, MN 55429 3.2 CITY OF CRYSTAL RESOLUTION NO. 2023 - RESOLUTION ACCEPTING DONATIONS FROM BROOKLYN CENTER AMERICAN LEGION POST #630 AND BROOKLYN CENTER LIONS CLUB WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution; and WHEREAS, said donations must be accepted by a resolution adopted by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the following donations: Donors Purpose Amount Brooklyn Center American Legion Post #630 Crystal Airport Open House $1,000 Brooklyn Center Lions Club Crystal Airport Open House $100 And BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks the above-named for their generous donations. Dated: May 16, 2023 By: __________________________ Jim Adams, Mayor ATTEST: __________________________ Christina Serres, City Clerk 3.3 CITY OF CRYSTAL RESOLUTION #2023-_____ RESOLUTION RECOGNIZING JUNE AS PRIDE MONTH WHEREAS, a priority of the Crystal City Council is to make Crystal a welcoming and inclusive community; and WHEREAS, all Crystal residents, regardless of age, gender identity, race, color, religion, marital status, national origin, sexual orientation, or physical challenges, have the right to feel safe, to not be discriminated against, and to live without the threat of harassment; and WHEREAS, the Crystal City Council is committed to making Crystal an inclusive and welcoming community for all, which includes Crystal’s LGBTQ community; and WHEREAS, June is Pride month to promote dignity and equal rights for the LGBTQ community; and WHEREAS, the Crystal City Council Rules Section 2.2.8 provides the City Council may use symbolic resolutions to make public statements on matters directly related to the business of the City; and WHEREAS, the City Council determines that making a public statement supporting Crystal’s LGBTQ community by recognizing Pride month is directly related to the City’s efforts to be a more welcoming and inclusive community. NOW THEREFORE, BE IT RESOLVED, by the Crystal City Council that June 2023 is Pride month in Crystal to recognize the contributions of our LGBTQ community. Adopted this May 16, 2023. BY THE CITY COUNCIL _____________________________ Jim Adams, Mayor ATTEST: ______________________________ Chrissy Serres, City Clerk 3.4 Memorandum DATE: May 16, 2023 TO: City Council FROM: Mark Ray, PE, Director of Public Works SUBJECT: MAC land rights exchange final approval and Right-of-Way Vacation Summary As part of the planning process for the Phase 16 Street Reconstruction Project (built in 2017) City staff started discussions with Metropolitan Airports Commission (MAC) staff about a land rights swap and extension of storm water pipes from approximately the intersection of 61st Ave and Douglas Drive northeast onto MAC property. Unfortunately, for a variety of reasons the land rights swap and storm pipe construction did not occur at that time. Since then, City staff have been in somewhat regular communication about this effort with MAC staff in hopes that at some point it could be completed. On June 1, 2020, the Metropolitan Airports Commission authorized their staff to work with City staff on the land rights exchange. On July 21, 2020, the City Council held a public hearing regarding the vacation of public right-of-way and easements located within the fenced area of the Crystal Airport. After the hearing, the Council approved the resolution authorizing the vacation. The resolution directed “City staff to work with the Metropolitan Airport Commission staff to prepare the legal descriptions of the right of way and easements to be vacated and the City easements to be acquired. Once these documents have been prepared, they will be brought back before the Crystal City Council for final approval.” On April 6, 2023, the Federal Aviation Administration approved the land rights exchange. City staff and MAC staff have now agreed to the final easement language for the proposed land rights exchange. The enclosed easements involve MAC conveying easements to the City, with certain limitations and requirements, in exchange for the right-of-way easement vacated by the City. Also enclosed is a resolution to complete the vacation of the City right-of-way areas on MAC property. Proposed Land Exchange City land area given MAC: 97,795 square feet MAC land area given to City: 10,408 square feet 3.5 Attachments • Graphics showing proposed land exchange • Right- of-way easement • Drainage easement – NOTE: the legal description and depiction need to be finalized once the exact location of the pipe is known post-construction • Resolution Approving Easements Provided by the Metropolitan Airports Commission • Right-of-Way Vacation Resolution Recommended Action • Motion to approve the Resolution Approving Easements Provided by the Metropolitan Airports Commission. • Motion to approve the Resolution Vacating Unused Platted Right-of-Way 3.5 PD&E 6/1/2020 Consent Item 2.4. Page 4 of 5 3.5 PD&E 6/1/2020 Consent Item 2.4. Page 5 of 5 3.5 Page 1 of 16 PERMANENT RIGHT-OF-WAY EASEMENT AGREEMENT This Permanent Right-of-Way Easement Agreement (“Agreement”) is made this 16th day of May , 2023, by and between the Metropolitan Airports Commission, a Minnesota Public Corporation organized and operated pursuant to the laws of the State of Minnesota, (“Grantor”), and the City of Crystal, a Minnesota municipal corporation (“Grantee”), in accordance with the conditions herein described. Recitals WHEREAS, Grantor is the fee owner of that certain tract of land located within Hennepin County in the State of Minnesota, known as Crystal Airport, (“MIC” or “Airport”) and as legally described on the attached Exhibit A (“Property”); and WHEREAS, the northerly portion of Vera Cruz Avenue North (north from the southern line of the right-of-way of 57th Avenue North) was not platted to the full width and unplatted 30 foot wide portion is currently being used to access a private property; and WHEREAS, in order to create a uniform right-of-way width for Vera Cruz Avenue North and to ensure the private owner has legal access to its property, and in exchange for the vacation of other platted right-of-way located on the Property, Grantor desires to grant to Grantee a perpetual 30 foot wide right-of-way, approximately 6,300 square-foot easement according to the terms and conditions contained herein (“Easement”); and WHEREAS, the Federal Aviation Administration released the property subject to the Easement from aeronautical use on April 6, 2023, subject to certain conditions contained in this Agreement. Terms of the Easement 1. Recitals. The above recitals and attached exhibits are hereby incorporated into this Agreement as if fully set forth herein. 2. Grant of Easement. For good and valuable consideration, receipt and sufficiency of which is hereby acknowledged by Grantor, Grantor grants and conveys to Grantee a perpetual, nonexclusive easement for right-of-way purposes over the portion of the Property legally described in the attached Exhibit B and depicted on the attached Exhibit C (“Easement Area”). 3. Scope of Easement. The Easement granted herein includes the right of Grantee, its contractors, agents, and employees to access, inspect, install, locate, construct, operate, protect, maintain, alter, repair, improve, remove, and replace right-of-way facilities, including bituminous service and related drainage facilities and utilities, in, over, across, beneath, through and above the Easement Area. The Easement granted herein also includes the right to cut, trim, or remove from the Easement Area such trees, shrubs, or other vegetation as in the Grantee’s judgement unreasonably interfere with the Easement or facilities of the Grantee, its successors, or assigns. 3.5 Page 2 of 16 The rights granted herein shall not extend to such uses that would unreasonably interfere with Grantor’s use of the Property as an airport. Grantee assumes storm water conveyance and storm water pond maintenance responsibilities to ensure any ponding does not become an attractant to waterfowl. These responsibilities include, but are not limited to, minimizing the amount of open water, maintaining emergent grasses within open water areas, and maximizing tall-growing vegetation around the pond. Should waterfowl problems arise, by notification of the Grantor to Grantee, the parties shall agree on the appropriate measures to be taken at that time by Grantee. 4. Grantee’s Work Notification. Grantee agrees to notify Grantor at least forty-eight (48) hours prior to entering the Property for any preliminary work, start of construction, and completing of construction on the Property. Grantee agrees to keep the Airport Manager abreast of the construction schedule on the Property as reasonably necessary. 5. Grantor’s Use of the Property. Grantee will not, in the exercise of its rights under this Agreement, go upon the Airport Property, or in any manner interfere with or interrupt the use or operation of said Airport or its attendant facilities, without prior coordination with, and approval by the Grantor. The Grantor must not unreasonably withhold such approval for periodic above- ground maintenance activities or emergency repairs Grantor shall at all times and through its agents, employees or contractors have a right of entry upon the Property and the Easement Area, as may be necessary in the development, maintenance, and operation of the Airport. Such use by Grantor shall not unreasonably interfere with Grantee’s use of the Easement Area. 6. Grantee’s Use of the Easement Area. Grantor agrees that it will not interfere with Grantee’s operation of its right-of-way or Grantee’s use and enjoyment of the Easement Area as provided for herein, provided that all access and work is completed and coordinated with Grantor per this Agreement. 7. Easement Subject to Federal Aviation Administration Regulations. This Easement shall at all times be subject to regulations and restrictions imposed by the Federal Aviation Administration (“FAA”), including height, lighting, no structures, no attraction of waterfowl, and/ or other objects that might interfere with the safe operations of the Airport and Grantor may require the removal or modification of any above ground improvements upon Grantor’s Property whether permanent or temporary if Grantor determines that the object or structure violates applicable FAA regulations or interferes with safe operation of the Airport. Grantee agrees to file notice for construction equipment or other uses consistent with the requirements of Federal Aviation Regulation Part 77 (FAA Form 7460-1) for airspace analysis, prior to commencing any work in the Easement Area. 8. Future Utilities by Grantor’s Consent. Grantee agrees that future utilities not specified above shall not be located within the Easement Area without the advance written notice to and 3.5 Page 3 of 16 consent of Grantor, which consent shall be given 60-days prior to any utility construction and shall not be unreasonably withheld. 9. Due Care and Diligence. Grantee shall at all times exercise due care and diligence to avoid injury or damage to the Property, including airfield pavements, roadways, other utilities, and other personal property of Grantor’s located on the Property. 10. Future Utilities of Grantor. Grantor reserves the right to install and maintain within the Easement Area such utility lines, conduits, pipes, pavements, ditches and facilities as may be necessary to the development of the Airport so long as such use does not interfere with the Easement. Grantor shall not construct, place, or otherwise permit any other future utilities within the Easement Area without first obtaining express written consent of Grantee, which shall not be unreasonably withheld by Grantee. In addition to the consent required herein, Grantor shall provide Grantee with written notice of any proposed utility construction no later than sixty (60) days prior to the initiation of such construction. 11. Condition of the Easement Area. Grantee agrees to maintain the Easement Area and all improvements thereon in a neat and clean condition and in good repair, keeping the remaining area of Grantor’s Property outside of the Easement Area free from debris and erosion. After any work Grantee performs in the Easement Area, it shall restore the Easement Area to at least the same or better condition than it was in prior to the work. Grantee agrees that maintenance of the Easement Area will continue until Grantor determines that the Easement Area has been fully restored in the same or better condition for any existing pavements, fence, gravel, turf, pavement markings, or any other existing condition impacted. Neither Grantee, nor its heirs, successors and assigns, will erect, construct, or create any building, improvement, obstruction, or above-ground structure of any kind, in the Easement Areas or plant any trees, or stockpile construction debris or construction equipment without the express written consent of Grantor, which shall not be unreasonably withheld. The Grantee shall not suffer or permit any waste or nuisance on the Easement Area and shall allow no illegal acts or conduct thereon. Grantee shall provide dust control with sweeping equipment, to keep the Easement Area and adjacent roads used for hauling materials free of debris so as to not cause impacts to Airport operations, the traveling public or others. Grantee shall minimize queueing of construction vehicles on the Easement Area and adjacent roads such that there is no impact to Airport operations, the traveling public or others using the roads adjacent to the Easement Area. Grantee shall provide access to any Grantor utilities at all times. If there are any issues that arise from items in this Section, the Grantee shall be notified by the Grantor and rectify the issue within 30 minutes for Airport operation impacts and within a reasonable amount of time given the circumstances for other impacts. Grantee agrees that no lights will be permitted or installed on the Property or within the Easement Area that would interfere with aircraft or Airport operations. 3.5 Page 4 of 16 12. Restoration. In the event that use of the right-of-way located within the Easement Area is at any time discontinued by Grantee, Grantee shall remove all or any portion of the hard surface and appurtenances which have been placed within the Easement Area by Grantee. Grantee agrees to restore the disturbed and remaining portions of the Easement Area to a safe, similar, or better condition as existed prior to the grant of this Easement. Grantee shall provide Grantor with at least sixty (60) days’ notice prior to the removal of any improvements in accordance with this Section. 13. Costs. All costs and expenses associated with the right-of-way and the restoration requirements contained herein shall be borne by Grantee. Grantee must pay all persons providing labor or materials to the Airport or Grantor’s property at the request of Grantee; and keep the Easement area, Airport, this Agreement and every improvement free and clear from all liens for labor performed and materials furnished; and Grantee must defend, at Grantee’s cost, every lien asserted or filed against the land, or any part thereof, or against this Agreement or any improvement and pay each and every judgment resulting from such lien in the manner provided in Section 16 [Indemnification]. 14. Bond. Grantee shall require a payment and performance bond which shall cause its contractors performing work related to the Easement Area to faithfully complete the construction contract according to its terms and shall save the Grantor harmless from all costs and charges that may accrue on account of the doing of the work. The bonds shall comply with the applicable requirements in Minnesota Statutes, Chapter 574. 15. Insurance. (a) Grantee shall (i) maintain insurance, a standard term policy or policies of insurance in amounts hereinafter set out against public liability and property damage, including advertising and products liability, or (ii) provide self-insurance of equivalent protection. Such policy or policies shall be in the amount of statutory limits provided by Minn. Stat. § 466.04, or as such statute may be amended or modified from time to time. Such policy or policies shall provide for a minimum of thirty (30) days written notice of cancellation. (b) Grantee shall cause its contractors performing work in the Easement Area, if any, to purchase and maintain insurance, as set forth below, providing for protection from claims which may arise out of or result from the contractor’s operations and for which contractor may be legally liable, whether such operations be by the contractor or by a subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable: i. General Liability and Umbrella Insurance: 1. Contractor shall maintain commercial general liability (CGL) on an occurrence form and, if necessary, commercial umbrella insurance with a limit of not less than $2,000,000 each occurrence and a general aggregate limit of not less than $4,000,000. The general aggregate limit shall apply separately. 2. CGL insurance shall be written on ISO occurrence form CG 00 01 12 04 (or a substitute form providing equivalent coverage) and shall cover liability 3.5 Page 5 of 16 arising from premises, operations, independent contractors, products- completed operations, personal injury, advertising injury, contractual liability and Explosion, Collapse, Underground (XCU). 3. The Grantee, its Architect/Engineer, its officers, agents and employees, as well as the Grantor, its Commissioners, officers and employees, shall be included as an additional insured under the CGL for ongoing and completed operations, by endorsement (ISO Forms CG 20 10 07 04 and CG 20 37 07 04 or their equivalent) and under the commercial umbrella, if any. This insurance shall be primary and non-contributory by endorsement with respect to any other insurance or self-insurance programs afforded to Grantee and any insurance or self-insurance afforded to Grantor. There shall be no endorsement or modification of the CGL to make it excess over other available insurance. ii. Automobile and Umbrella Liability Insurance: 1. Contractor shall maintain Business Auto Coverage, ISO form CA 00 01 (1990 or later edition) and, if necessary, commercial umbrella liability insurance, with a limit of not less than $1,000,000 each accident. 2. Policy shall provide coverage for, without limitation, physical damage (comprehensive and collision), Liability, PIP, and UM/UIM with statutory limits, for any vehicle (including owned, hired, and non-owned). 3. The Grantee, its officers, agents and employees, as well as the Grantor, its Commissioners, officers and employees, shall be included as an additional insured by endorsement, ISO Form CA 20 48 02 99 or equivalent. iii. Workers’ Compensation and Employers Liability. 1. Workers’ Compensation shall be pursuant to Minnesota Statutes and shall contain a waiver or subrogation against the Grantor by endorsement. 2. Employers Liability with limits not less than $1,000,000 each accident for bodily injury by accident, $1,000,000 each employee for bodily injury by disease, $1,000,000 policy limit for bodily injury by disease. iv. Contractor Pollution Liability 1. $2,000,000 per occurrence or per claim written on an occurrence basis. Covered damages should include bodily injury, property damage, environmental damage, loss of use of property, governmental ordered cleanup costs, completed operations and defense including costs, charges and expenses incurred in the investigation, adjustment or defense of claims for damages. The policy or policies shall not contain dust exclusion. Coverage shall also be provided for transport of waste and non-owned disposal sites, if contractor is disposing of waste. Contractual liability shall be included. The Grantee and its officers and employees, as well as the Grantor, its Commissioners, officers, agents and employees, shall be named as Additional Insured by endorsement for ongoing and completed operations and a waiver of subrogation by endorsement will be provided in 3.5 Page 6 of 16 favor of the Grantee and Grantor. The policy shall contain a three year extended reporting period. (c) Other Insurance Provisions i. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled or non-renewed, except after thirty days’ prior written notice, has been given at the following addresses. City of Crystal Attn: City Manager 4141 Douglas Drive North Crystal, MN 55422 Metropolitan Airports Commission Attn: Insurance Risk Management 6040 28th Avenue South Minneapolis, MN 55450 ii. In addition to notifying its insurer(s) in accordance with the policy, contractor shall provide prompt written notice (to the address above) as soon as reasonably possible of any accident or loss relating to work performed on behalf of the Grantee. Grantee shall notify the Grantor for the same. iii. Each policy shall be endorsed to state that the insurer agrees to waive all rights of subrogation against the Grantee and Grantor, its members, agents and employees, for losses arising out of the performance of work in the Easement Area. iv. Insurance is to be placed with insurers with Best’s rating of no less than A: VII. v. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements are to be received and approved by the Grantee before work commences. Grantor is not obligated to review certificates or other evidence of insurance or advise of any deficiencies in such documents. The Grantor will have the right to examine, but will not have the ability to reject, any policy required by this Temporary Easement. 16. Indemnification. Grantee agrees to indemnify, save harmless, and defend Grantor and its Commissioners, officers, agents and employees (collectively “Indemnitees”) against all losses and liabilities, or claims thereof, arising out of or incident to Grantee’s exercise of its rights or obligations under this Agreement or the Easement, or arising out of or incident to the acts or omissions of Grantee or Grantee’s agents, employees, contractors, subcontractors, or invitees, regardless of where the loss may occur (hereinafter, “Loss”). Grantee agrees to bear all reasonable costs of the investigation of and defense against any Loss. Grantee also agrees to bear all reasonable costs of Grantor’s actions taken in response to the Loss or in remedying the same. The costs mentioned in the previous two sentences include without limitation, the fees of laborers, attorneys, consultants, experts, and investigators, as well as the costs of supplies, materials, and equipment. Notwithstanding the 3.5 Page 7 of 16 foregoing, Grantee is not obligated to indemnify, save harmless, or defend an Indemnitee against any Loss to the extent a court of competent jurisdiction decides that such Loss resulted from an Indemnitee’s negligence or intentional acts, or to the extent Grantor’s staff and Grantee mutually in writing agree that Grantee is not obligated. The requirements of this section shall be subject to the provisions of Minn. Stat. § 466.04, as such shall be amended or modified, from time to time. Nothing in this Agreement shall be interpreted as either party waiving any exemptions or limitations on liability available to either party under law. Grantor’s staff will give Grantee reasonable notice of any Loss. In indemnifying or defending an Indemnitee, Grantee must use counsel reasonably acceptable to Grantor’s staff. Grantor’s staff, at its option and at Grantor’s expense, has the right to select its own counsel, or to approve joint counsel, as appropriate, and any experts for the defense. Grantee, at its expense, must provide Grantor with all electronic or physical data and give access to any persons reasonably necessary to investigate and defend. The provisions of this section survive termination of this Agreement. The furnishing of the required insurance does not limit Grantor’s obligations under this section. As a distinct and separate indemnification obligation, Grantee agrees to indemnify, save harmless, and defend Indemnitees from any Loss arising out of Grantee’s failure or alleged failure to procure and to keep in force the insurance required in this section. This indemnification is intended for the indemnified parties and their legal representatives. The provided indemnification is not intended to relieve a primary insurer of its coverage obligations. 17. Environmental Responsibilities. Grantee shall be responsible for and shall indemnify, defend and hold harmless Grantor against any environmental costs associated with Grantor’s property, which arise out of or were caused by Grantee’s or Grantee’s contractors’ exercise of its rights and performance of its obligations under this Agreement or the Easement, including but not limited to liabilities, fines, damages, injuries, response costs or claims and attorney fees. Grantee’s grant of indemnity contained within this Section shall survive the termination of this Agreement. Grantee shall be responsible for removal or disposal required by federal, state, or local law of any hazardous materials encountered in the Easement Area as a result of Grantee’s activities herein. 18. FAA Property Release Provisions. Grantor reserves unto itself, its successors, and assigns, for the use and benefit of the public, a right of flight for the passage of aircraft in the airspace above the surface of the real property, together with the right to cause in said airspace such noise as may be inherent in the operation of aircraft, now known or hereafter used, for navigation of or flight in said airspace, and for use of said airspace for landing at, taking off from, or operation from the Crystal Airport. 3.5 Page 8 of 16 Grantor reserves unto itself, it successors and assigns, for the use and benefit of the public, a right of entry onto the real property herein conveyed to cut, remove, or lower any building, structure, poles, trees, or other object, whether natural or otherwise, of a height in excess of Federal Aviation Regulation (FAR) Part 77 surfaces relating to Airport. This public right shall include the right to mark or light as obstructions to air navigation, any and all buildings, structures, poles, trees, or other object that may at any time project or extend above said surfaces. Grantee expressly agrees for itself, its successors and assigns that the Property only be used for purposes that are compatible with noise levels of airport operations at the Crystal Airport. Grantee expressly agrees for itself, its successors and assigns, to restrict the height of structures, objects of natural growth, and other obstructions on the property to a height which does not exceed the height requirements set forth in Part 77 of the FAA Regulations, as amended, or any similar regulations which may hereinafter be enacted relating to the Crystal Airport. Grantee expressly agrees for itself, its successors and assigns, to file a notice consistent with requirements of FAR Part 77 (FAA Form 7460-1) prior to constructing any facility, structure, or other item on said premises. Grantee expressly agrees for itself, its successors and assigns, to not hereafter use, permit, or suffer use of the land described above in such a manner as to create electrical interference with radio communication between the installation upon the airport and aircraft or as to make it difficult for fliers to distinguish between airport lights and others, or as to impair visibility in the vicinity of the airport, or as otherwise to endanger the landing, taking off, or maneuvering of aircraft. Grantee expressly agrees for itself, its successors and assigns, to not hereafter use, permit, or suffer use of the land described above in such a manner as to create a potential for attracting birds and other wildlife which may pose a hazard to aircraft. Grantee expressly agrees for itself, its successors and assigns, to prevent any use of the subject property that would interfere with landing or taking off of aircraft at the Crystal Airport or otherwise constitute an airport hazard. The aforesaid covenants and agreements in this Section 18 shall run with the land, as herein described above, for the benefit of the sponsor, its successors and assigns in the ownership/operation of the Crystal Airport. 19. General Civil Rights Provision. In all its activities within the scope of its airport program, the Grantee agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance. 3.5 Page 9 of 16 This provision is in addition to that required by Title VI of the Civil Rights Act of 1964. If the Grantee transfers its obligation to another, the transferee is obligated in the same manner as the Grantee. The above provision obligates the Grantee for the period during which the property is owned, used or possessed by the Grantee and the Airport remains obligated to the Federal Aviation Administration. 20. Title VI Clause for Transfer of Interest in Real Property. The Grantee for himself/herself, his/her heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree as a covenant running with the land that: (a) In the event facilities are constructed, maintained, or otherwise operated on the property described in this Agreement for a purpose for which a Federal Aviation Administration activity, facility, or program is extended or for another purpose involving the provision of similar services or benefits, the Grantee will maintain and operate such facilities and services in compliance with all requirements imposed by the Nondiscrimination Acts and Regulations listed in the Title VI List of Pertinent Nondiscrimination Acts and Authorities (as may be amended) such that no person on the grounds of race, color, or national origin, will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities. (b) With respect to this Agreement, in the event of breach of any of the above Nondiscrimination covenants, Grantor will have the right to terminate the Agreement and to enter, re-enter, and repossess said lands and facilities thereon, and hold the same as if the Agreement had never been made or issued. 21. Title VI Clause for Use/Access to Real Property. The Grantee for himself/herself, his/her heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree as a covenant running with the land that (1) no person on the ground of race, color, or national origin, will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land, and the furnishing of services thereon, no person on the ground of race, color, or national origin, will be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination, (3) that the Grantee will use the premises in compliance with all other requirements imposed by or pursuant to the Title VI List of Pertinent Nondiscrimination Acts and Authorities. With respect to this Agreement, in the event of breach of any of the above Non-discrimination covenants, Grantor will have the right to terminate the Agreement and to enter or re-enter and 3.5 Page 10 of 16 repossess said land and the facilities thereon, and hold the same as if said Agreement had never been made or issued. 22. Title VI List of Pertinent Nondiscrimination Acts and Authorities. During the performance of this contract, the Grantee, for itself, its assignees, and successors in interest (hereinafter referred to as the “Grantee”) agrees to comply with the following non- discrimination statutes and authorities; including but not limited to: Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin); 49 CFR part 21 (Non-discrimination in Federally-Assisted programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 USC § 4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq.), as amended (prohibits discrimination on the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance); The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq.) (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982 (49 USC § 47123), as amended (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987 (PL 100-259) (broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal- aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act of 1990 (42 USC § 12101, et seq) (prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities) as implemented by U.S. Department of Transportation regulations at 49 CFR parts 37 and 38; The Federal Aviation Administration’s Nondiscrimination statute (49 USC § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs [70 Fed. Reg. 74087 (2005)]; 3.5 Page 11 of 16 Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 USC § 1681, et seq). 23. Compliance with All Laws. Grantee, its successors, and assignees shall comply with all laws, rules, regulations and orders of any governmental authority applicable to it or the Property. 24. Assignment. This Agreement shall not be assignable by the Grantee except upon written consent of Grantor. Such consent shall not be unreasonably withheld. 25. Binding Effects. Grantee shall prepare, execute and record this Easement and any future revisions with the Hennepin County Recorder’s Office. The terms and conditions contained herein shall run with the land and be binding on Grantor and Grantee and their respective successors and assigns. [signature pages follow] 3.5 Page 12 of 16 GRANTOR Metropolitan Airports Commission By: Its: STATE OF MINNESOTA ) ) SS COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of , 2023, by , the of Metropolitan Airports Commission, a Minnesota Public Corporation, on behalf of the corporation as Grantor. (Seal) Notary Public 3.5 Page 13 of 16 GRANTEE City of Crystal By: Jim Adams, Mayor By: Adam Bell, City Manager STATE OF MINNESOTA ) ) SS COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this 16th day of May, 2023, by Jim Adams, the Adam Bell, the Mayor and City Manager respectively of the City of Crystal, a Minnesota municipal corporation, on behalf of the City as Grantee. (Seal) Notary Public 3.5 Page 14 of 16 EXHIBIT A Legal Description of the Property Auditor's Subd. No. 328 Com At The Se Cor Of Lot 26 Th E To Wly Line Of Scott Ave Th Nly Along Said Wly Line To N Line Of Lot 22 Th W To Nw Cor Of Lot 23 Th S To A 3.5 Page 15 of 16 EXHIBIT B Legal Description of the Easement Area The West 30.00 feet of the North 210.05 feet from the South 848.33 feet of Lot 23, Auditors Subdivision Number 328, Hennepin County, Minnesota. 3.5 EXHIBIT C Depiction of the Easement Area 3.5 EXHIBIT E Transfer: M.A.C. to City 3.5 Page 1 of 18 PERMANENT EASEMENT AGREEMENT This Permanent Easement Agreement (“Agreement”) is made this 16th day of May, 2023, by and between the Metropolitan Airports Commission, a Minnesota Public Corporation organized and operated pursuant to the laws of the State of Minnesota, (“Grantor”), and the City of Crystal, a Minnesota municipal corporation (“Grantee”), in accordance with the conditions herein described. Recitals WHEREAS, Grantor is the fee owner of that certain tract of land located within Hennepin County in the State of Minnesota, known as Crystal Airport, (“MIC” or “Airport”) and as legally described on the attached Exhibit A (“Property”); and WHEREAS, Grantee plans to install as part of a City project a storm sewer pipe related to drainage improvements on a portion of MIC just north of the intersection of Douglas Drive North and 61st Avenue North (“Project”); and WHEREAS, to facilitate the Project, Grantor desires to grant to Grantee, its successors and assigns, forever, a perpetual 30-foot wide, approximately 4,108 square-foot drainage easement according to the terms and conditions contained herein (“Easement”). Terms of the Easement 1. Recitals. The above recitals and attached exhibits are hereby incorporated into this Agreement as if fully set forth herein. 2. Grant of Easement. For good and valuable consideration (which includes Grantee vacation of the property interests shown in Exhibit D), receipt and sufficiency of which is hereby acknowledged by Grantor, Grantor grants and conveys to Grantee a perpetual, nonexclusive easement for drainage purposes over the portion of the Property legally described in the attached Exhibit B and depicted on the attached Exhibit C (“Easement Area”). 3. Scope of Easement. The Easement granted herein includes the right of Grantee, its contractors, agents, and employees to access, inspect, install, locate, construct, operate, protect, maintain, alter, repair, improve, remove, and replace stormwater facilities, including a storm sewer pipe, in, over, across, beneath, through and above the Easement Area. The Easement granted herein also includes the right to cut, trim, or remove from the Easement Area such trees, shrubs, or other vegetation as in the Grantee’s judgement unreasonably interfere with the Easement or facilities of the Grantee, its successors, or assigns. The rights granted herein shall not extend to such uses that would unreasonably interfere with Grantor’s use of the Property as an airport. Grantee shall not hereafter use, nor permit nor suffer use of the Property in such a manner as to create a potential for attracting birds and other wildlife, which may pose a hazard to aircraft. Grantee assumes storm water conveyance and storm water pond maintenance responsibilities to ensure any ponding does not become an attractant to waterfowl. These responsibilities include, but 3.5 Page 2 of 18 are not limited to, minimizing the amount of open water, maintaining emergent grasses within open water areas, and maximizing tall-growing vegetation around the pond. Should waterfowl problems arise, by notification of the Grantor to Grantee, the parties shall agree on the appropriate measures to be taken at that time by Grantee. 4. Grantee’s Work Notification. Grantee agrees to notify Grantor at least forty-eight (48) hours prior to entering the Property for any preliminary work, start of construction, and completing of construction related to the Project. Grantee agrees to keep the Airport Manager abreast of the construction schedule for the Project as reasonably necessary. 5. Grantor’s Use of the Property. Grantee will not, in the exercise of its rights under this Agreement, go upon the Airport Property, or in any manner interfere with or interrupt the use or operation of said Airport or its attendant facilities, without prior coordination with, and approval by the Grantor. The Grantor must not unreasonably withhold such approval for periodic above- ground maintenance activities or emergency repairs. Grantor shall at all times and through its agents, employees or contractors have a right of entry upon the Property and the Easement Area, as may be necessary in the development, maintenance, and operation of the Airport. Such use by Grantor shall not unreasonably interfere with the improvements constructed as part of the Project or the function of the stormwater facilities. 6. Grantee’s Use of the Easement Area. Grantor agrees that it will not interfere with Grantee’s operation of its drainage and storm sewer or Grantee’s use and enjoyment of the Easement Area as provided for herein, provided that all access and maintenance work is completed and coordinated with Grantor per this Agreement. 7. Easement Subject to Federal Aviation Administration Regulations. This Easement shall at all times be subject to regulations and restrictions imposed by the Federal Aviation Administration (“FAA”), including height, lighting, no structures, no attraction of waterfowl, and/ or other objects that might interfere with the safe operations of the Airport and Grantor may require the removal or modification of any above ground improvements upon Grantor’s Property whether permanent or temporary if Grantor determines that the object or structure violates applicable FAA regulations or interferes with safe operation of the Airport. Grantee agrees to file notice for construction equipment or other uses consistent with the requirements of Federal Aviation Regulation Part 77 (FAA Form 7460-1) for airspace analysis, prior to commencing any work in the Easement Area. 8. Future Utilities by Grantor’s Consent. Grantee agrees that future utilities not specified above shall not be located within the Easement Area without the advance written notice to and consent of Grantor, which consent shall be given 60-days prior to any utility construction and shall not be unreasonably withheld. 9. Due Care and Diligence. Grantee shall at all times exercise due care and diligence to avoid injury or damage to the Property, including airfield pavements, roadways, other utilities, and other personal property of Grantor’s located on the Property. 3.5 Page 3 of 18 10. Future Utilities of Grantor. Grantor reserves the right to install and maintain within the Easement Area such utility lines, conduits, pipes, pavements, ditches and facilities as may be necessary to the development of the Airport so long as such use does not interfere with the Project. Grantor shall not construct, place, or otherwise permit any other future utilities within the Easement Area without first obtaining express written consent of Grantee, which shall not be unreasonably withheld by Grantee. In addition to the consent required herein, Grantor shall provide Grantee with written notice of any proposed utility construction no later than sixty (60) days prior to the initiation of such construction. 11. Condition of the Easement Area. Grantee agrees to maintain the Easement Area and all improvements thereon in a neat and clean condition and in good repair, keeping the remaining area of Grantor’s Property outside of the Easement Area free from debris and erosion. After any work Grantee performs in the Easement Area, it shall restore the Easement Area to at least the same or better condition than it was in prior to the work. Grantee agrees that maintenance of the Easement Area will continue until Grantor determines that the Easement Area has been fully restored in the same or better condition for any existing pavements, fence, gravel, turf, pavement markings, or any other existing condition impacted by the Project. Neither Grantee, nor its heirs, successors and assigns, will erect, construct, or create any building, improvement, obstruction, or above-ground structure of any kind, in the Easement Areas or plant any trees, or stockpile construction debris or construction equipment without the express written consent of Grantor, which shall not be unreasonably withheld. The Grantee shall not suffer or permit any waste or nuisance on the Easement Area and shall allow no illegal acts or conduct thereon. Grantee shall provide dust control with sweeping equipment, to keep the Easement Area and adjacent roads used for hauling materials free of debris so as to not cause impacts to Airport operations, the traveling public or others. Grantee shall minimize queueing of construction vehicles on the Easement Area and adjacent roads such that there is no impact to Airport operations, the traveling public or others using the roads adjacent to the Easement Area. Grantee shall provide access to any Grantor utilities at all times. If there are any issues that arise from items in this Section, the Grantee shall be notified by the Grantor and rectify the issue within 30 minutes for Airport operation impacts and within a reasonable amount of time given the circumstances for other impacts. Grantee agrees that no lights will be permitted or installed on the Property or within the Easement Area that would interfere with aircraft or Airport operations. 12. Water Quality Issue Caused by Grantee. Grantee agrees to correct any water quality issue(s) caused by Grantee’s use of the Easement Area. If Grantor discovers water quality issues as a result of Grantor’s sampling of drainage and other environmental testing related to water quality at the Airport, Grantee and Grantor agree to coordinate to determine the source of issue/non-compliance discovered and, if caused by Grantee, Grantee agrees to undertake corrective action, reporting and other requirements necessary to mitigate and/or remedy the issue(s). 3.5 Page 4 of 18 13. Restoration. In the event that use of the storm sewer pipe and appurtenances located within the Easement Area is at any time discontinued by Grantee, Grantee shall remove all or any portion of the storm sewer pipe and appurtenances which have been placed within the Easement Area by Grantee. Grantee agrees to restore the disturbed and remaining portions of the Easement Area to a safe, similar, or better condition as existed prior to commencement of the Project and grant of this Easement. Grantee shall provide Grantor with at least sixty (60) days’ notice prior to the removal of any improvements in accordance with this Section. 14. Costs. All costs and expenses associated with the Project and the restoration requirements contained herein shall be borne by Grantee. Grantee must pay all persons providing labor or materials to the Airport or Grantor's property at the request of Grantee; and keep the Easement area, Airport, this Agreement and every improvement free and clear from all liens for labor performed and materials furnished; and Grantee must defend, at Grantee’s cost, every lien asserted or filed against the land, or any part thereof, or against this Agreement or any improvement and pay each and every judgment resulting from such lien in the manner provided in Section 17 [Indemnification]. 15. Bond. Grantee shall require a payment and performance bond which shall cause its contractors performing work related to the Project to faithfully complete the construction contract according to its terms and shall save the Grantor harmless from all costs and charges that may accrue on account of the doing of the work. The bonds shall comply with the applicable requirements in Minnesota Statutes, Chapter 574. 16. Insurance. (a) Grantee shall (i) maintain insurance, a standard term policy or policies of insurance in amounts hereinafter set out against public liability and property damage, including advertising and products liability, or (ii) provide self-insurance of equivalent protection. Such policy or policies shall be in the amount of statutory limits provided by Minn. Stat. § 466.04, or as such statute may be amended or modified from time to time. Such policy or policies shall provide for a minimum of thirty (30) days written notice of cancellation. (b) Grantee shall cause its contractors performing work related to the Project, if any, to purchase and maintain insurance, as set forth below, providing for protection from claims which may arise out of or result from the contractor’s operations under the Project and for which contractor may be legally liable, whether such operations be by the contractor or by a subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable: i. General Liability and Umbrella Insurance: 1. Contractor shall maintain commercial general liability (CGL) on an occurrence form and, if necessary, commercial umbrella insurance with a limit of not less than $2,000,000 each occurrence and a general aggregate limit of not less than $4,000,000. The general aggregate limit shall apply separately to this Project. 3.5 Page 5 of 18 2. CGL insurance shall be written on ISO occurrence form CG 00 01 12 04 (or a substitute form providing equivalent coverage) and shall cover liability arising from premises, operations, independent contractors, products- completed operations, personal injury, advertising injury, contractual liability and Explosion, Collapse, Underground (XCU). 3. The Grantee, its Architect/Engineer, its officers, agents and employees, as well as the Grantor, its Commissioners, officers and employees, shall be included as an additional insured under the CGL for ongoing and completed operations, by endorsement (ISO Forms CG 20 10 07 04 and CG 20 37 07 04 or their equivalent) and under the commercial umbrella, if any. This insurance shall be primary and non-contributory by endorsement with respect to any other insurance or self-insurance programs afforded to Grantee and any insurance or self-insurance afforded to Grantor. There shall be no endorsement or modification of the CGL to make it excess over other available insurance. ii. Automobile and Umbrella Liability Insurance: 1. Contractor shall maintain Business Auto Coverage, ISO form CA 00 01 (1990 or later edition) and, if necessary, commercial umbrella liability insurance, with a limit of not less than $1,000,000 each accident. 2. Policy shall provide coverage for, without limitation, physical damage (comprehensive and collision), Liability, PIP, and UM/UIM with statutory limits, for any vehicle (including owned, hired, and non-owned). 3. The Grantee, its officers, agents and employees, as well as the Grantor, its Commissioners, officers and employees, shall be included as an additional insured by endorsement, ISO Form CA 20 48 02 99 or equivalent. iii. Workers’ Compensation and Employers Liability. 1. Workers’ Compensation shall be pursuant to Minnesota Statutes and shall contain a waiver or subrogation against the Grantor by endorsement. 2. Employers Liability with limits not less than $1,000,000 each accident for bodily injury by accident, $1,000,000 each employee for bodily injury by disease, $1,000,000 policy limit for bodily injury by disease. iv. Contractor Pollution Liability 1. $2,000,000 per occurrence or per claim written on an occurrence basis. Covered damages should include bodily injury, property damage, environmental damage, loss of use of property, governmental ordered cleanup costs, completed operations and defense including costs, charges and expenses incurred in the investigation, adjustment or defense of claims for damages. The policy or policies shall not contain dust exclusion. Coverage shall also be provided for transport of waste and non-owned disposal sites, if contractor is disposing of waste. Contractual liability shall be included. The Grantee and its officers and employees, as well as the Grantor, its Commissioners, officers, agents and employees, shall be named as Additional Insured by endorsement for ongoing and completed 3.5 Page 6 of 18 operations and a waiver of subrogation by endorsement will be provided in favor of the Grantee and Grantor. The policy shall contain a three year extended reporting period. (c) Other Insurance Provisions i. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled or non-renewed, except after thirty days’ prior written notice, has been given at the following addresses. City of Crystal Attn: City Manager 4141 Douglas Drive North Crystal, MN 55422 Metropolitan Airports Commission Attn: Insurance Risk Management 6040 28th Avenue South Minneapolis, MN 55450 ii. In addition to notifying its insurer(s) in accordance with the policy, contractor shall provide prompt written notice (to the address above) as soon as reasonably possible of any accident or loss relating to work performed on behalf of the Grantee. Grantee shall notify the Grantor for the same. iii. Each policy shall be endorsed to state that the insurer agrees to waive all rights of subrogation against the Grantee and Grantor, its members, agents and employees, for losses arising out of the performance of the Project. iv. Insurance is to be placed with insurers with Best’s rating of no less than A: VII. v. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements are to be received and approved by the Grantee before work commences. Grantor is not obligated to review certificates or other evidence of insurance or advise of any deficiencies in such documents. The Grantor will have the right to examine, but will not have the ability to reject, any policy required by this Temporary Easement. 17. Indemnification. Grantee agrees to indemnify, save harmless, and defend Grantor and its Commissioners, officers, agents and employees (collectively “Indemnitees”) against all losses and liabilities, or claims thereof, arising out of or incident to Grantee’s exercise of its rights or obligations under this Agreement or the Easement, or arising out of or incident to the acts or omissions of Grantee or Grantee’s agents, employees, contractors, subcontractors, or invitees, regardless of where the loss may occur (hereinafter, “Loss”). Grantee agrees to bear all reasonable costs of the investigation of and defense against any Loss. Grantee also agrees to bear all reasonable costs of Grantor’s actions taken in response to the Loss or in remedying the same. The costs mentioned in the previous two sentences include without limitation, the fees of laborers, attorneys, consultants, experts, and 3.5 Page 7 of 18 investigators, as well as the costs of supplies, materials, and equipment. Notwithstanding the foregoing, Grantee is not obligated to indemnify, save harmless, or defend an Indemnitee against any Loss to the extent a court of competent jurisdiction decides that such Loss resulted from an Indemnitee’s negligence or intentional acts, or to the extent Grantor’s staff and Grantee mutually in writing agree that Grantee is not obligated. The requirements of this section shall be subject to the provisions of Minn. Stat. § 466.04, as such shall be amended or modified, from time to time. Nothing in this Agreement shall be interpreted as either party waiving any exemptions or limitations on liability available to either party under law. Grantor’s staff will give Grantee reasonable notice of any Loss. In indemnifying or defending an Indemnitee, Grantee must use counsel reasonably acceptable to Grantor’s staff. Grantor’s staff, at its option and at Grantor’s expense, has the right to select its own counsel, or to approve joint counsel, as appropriate, and any experts for the defense. Grantee, at its expense, must provide Grantor with all electronic or physical data and give access to any persons reasonably necessary to investigate and defend. The provisions of this section survive termination of this Agreement. The furnishing of the required insurance does not limit Grantor’s obligations under this section. As a distinct and separate indemnification obligation, Grantee agrees to indemnify, save harmless, and defend Indemnitees from any Loss arising out of Grantee’s failure or alleged failure to procure and to keep in force the insurance required in this section. This indemnification is intended for the indemnified parties and their legal representatives. The provided indemnification is not intended to relieve a primary insurer of its coverage obligations. 18. Environmental Responsibilities. Grantee shall be responsible for and shall indemnify, defend and hold harmless Grantor against any environmental costs associated with Grantor’s property, which arise out of or were caused by Grantee’s or Grantee’s contractors’ exercise of its rights and performance of its obligations under this Agreement or the Easement, including but not limited to liabilities, fines, damages, injuries, response costs or claims and attorney fees. Grantee’s grant of indemnity contained within this Section shall survive the termination of this Agreement. Grantee shall be responsible for removal or disposal required by federal, state, or local law of any hazardous materials encountered in the Easement Area as a result of Grantee’s activities herein. 19. FAA Concurrent Use Provisions. This Agreement shall be subordinate to the provisions of and requirements of any existing or future agreement between Grantor and the United States, relative to the development, operation, or maintenance of the Airport. Nothing in this Agreement shall be construed to prevent Grantor 3.5 Page 8 of 18 from making such commitments as it desires to the Federal Government or the State of Minnesota in order to qualify for the expenditure of Federal or State funds on the Airport. Grantee shall not hereafter use nor permit nor suffer use of the Property in such a manner as to create electrical interference with radio communication between the installation upon the Airport and aircraft or as to make it difficult for fliers to distinguish between airport lights and others, or as to impair visibility in the vicinity of the Airport, or as otherwise to endanger the landing, taking off, or maneuvering of aircraft. There is hereby reserved to Grantor, its successors and assigns, for the use and benefit of the public, a right of flight for the passage of aircraft in the airspace above the surface of the Property herein conveyed. This public right shall include the right to cause in said airspace any noise inherent in the operation of any aircraft used for navigation or flight through the said airspace or landing at, taking off from, or operation on the Airport. 20. General Civil Rights Provision. In all its activities within the scope of its airport program, the Grantee agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance. This provision is in addition to that required by Title VI of the Civil Rights Act of 1964. If the Grantee transfers its obligation to another, the transferee is obligated in the same manner as the Grantee. The above provision obligates the Grantee for the period during which the property is owned, used or possessed by the Grantee and the Airport remains obligated to the Federal Aviation Administration. 21. Title VI Clause for Transfer of Interest in Real Property. The Grantee for himself/herself, his/her heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree as a covenant running with the land that: (a) In the event facilities are constructed, maintained, or otherwise operated on the property described in this Agreement for a purpose for which a Federal Aviation Administration activity, facility, or program is extended or for another purpose involving the provision of similar services or benefits, the Grantee will maintain and operate such facilities and services in compliance with all requirements imposed by the Nondiscrimination Acts and Regulations listed in the Title VI List of Pertinent Nondiscrimination Acts and Authorities (as may be amended) such that no person on 3.5 Page 9 of 18 the grounds of race, color, or national origin, will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities. (b) With respect to this Agreement, in the event of breach of any of the above Nondiscrimination covenants, Grantor will have the right to terminate the Agreement and to enter, re-enter, and repossess said lands and facilities thereon, and hold the same as if the Agreement had never been made or issued. 22. Title VI Clause for Use/Access to Real Property. The Grantee for himself/herself, his/her heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree as a covenant running with the land that (1) no person on the ground of race, color, or national origin, will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land, and the furnishing of services thereon, no person on the ground of race, color, or national origin, will be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination, (3) that the Grantee will use the premises in compliance with all other requirements imposed by or pursuant to the Title VI List of Pertinent Nondiscrimination Acts and Authorities. With respect to this Agreement, in the event of breach of any of the above Non- discrimination covenants, Grantor will have the right to terminate the Agreement and to enter or re-enter and repossess said land and the facilities thereon, and hold the same as if said Agreement had never been made or issued. 23. Title VI List of Pertinent Nondiscrimination Acts and Authorities. During the performance of this contract, the Grantee, for itself, its assignees, and successors in interest (hereinafter referred to as the “Grantee”) agrees to comply with the following non- discrimination statutes and authorities; including but not limited to: Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin); 49 CFR part 21 (Non-discrimination in Federally-Assisted programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 USC § 4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq.), as amended (prohibits discrimination on the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance); The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq.) (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982 (49 USC § 47123), as amended (prohibits discrimination based on race, creed, color, national origin, or sex); 3.5 Page 10 of 18 The Civil Rights Restoration Act of 1987 (PL 100-259) (broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal- aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act of 1990 (42 USC § 12101, et seq) (prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities) as implemented by U.S. Department of Transportation regulations at 49 CFR parts 37 and 38; The Federal Aviation Administration’s Nondiscrimination statute (49 USC § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs [70 Fed. Reg. 74087 (2005)]; Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 USC § 1681, et seq). 24. Right-of-Way Vacation. In consideration of the Easement granted herein, and Grantor’s compliance with the following provisions, Grantee agrees to undertake the procedures to vacate the right-of-way easements it holds as shown on the map attached hereto as Exhibit D (collectively, the “Vacated Areas”). Grantor agrees as follows with respect to the Vacated Area. (a) Environmental Responsibilities. Grantor shall be responsible for and shall indemnify, defend and hold harmless Grantee against any environmental costs associated with the Vacated Areas, which arise out of or were caused by Grantor or Grantor contractors’ with respect to any work performed in the Vacated Areas, including but not limited to liabilities, fines, damages, injuries, response costs or claims and attorney fees. Grantor’s grant of indemnity contained within this Section shall survive the termination of this Agreement. Grantor shall be responsible for removal or disposal required by federal, state, or local law of any hazardous materials encountered in the Easement Area as a result of Grantor’s activities herein. (b) Insurance. Grantor agrees to maintain such insurance coverages, or provide self- insurance of equivalent protection, as may be required to support its indemnification obligation under this section. 3.5 Page 11 of 18 (c) Indemnification. Grantor agrees to indemnify, save harmless, and defend Grantee and its officials, officers, agents and employees (collectively “Grantee Indemnitees”) against all losses and liabilities, or claims thereof, arising out of or incident to Grantor’s use of the Vacated Areas, or arising out of or incident to the acts or omissions of Grantor or Grantor’s agents, employees, contractors, subcontractors, or invitees, regardless of where the loss may occur (hereinafter, “Loss”). Grantor agrees to bear all reasonable costs of the investigation of and defense against any Loss. Grantor also agrees to bear all reasonable costs of Grantee’s actions taken in response to the Loss or in remedying the same. The costs mentioned in the previous two sentences include without limitation, the fees of laborers, attorneys, consultants, experts, and investigators, as well as the costs of supplies, materials, and equipment. Notwithstanding the foregoing, Grantor is not obligated to indemnify, save harmless, or defend Grantee Indemnitees against any Loss to the extent a court of competent jurisdiction decides that such Loss resulted from a Grantee Indemnitee’s negligence or intentional acts, or to the extent Grantor’s staff and Grantee mutually in writing agree that Grantor is not obligated. The requirements of this section shall be subject to the provisions of Minn. Stat. § 466.04, as such shall be amended or modified, from time to time. Nothing in this Agreement shall be interpreted as either party waiving any exemptions or limitations on liability available to either party under law. Grantee will give Grantor reasonable notice of any Loss. In indemnifying or defending a Grantee Indemnitee, Grantor must use counsel reasonably acceptable to Grantee. Grantee, at its option and at Grantee’s expense, has the right to select its own counsel, or to approve joint counsel, as appropriate, and any experts for the defense. Grantor, at its expense, must provide Grantee with all electronic or physical data and give access to any persons reasonably necessary to investigate and defend. The provisions of this section survive termination of this Agreement. The furnishing of the required insurance does not limit Grantor’s obligations under this section. As a distinct and separate indemnification obligation, Grantor agrees to indemnify, save harmless, and defend Grantee Indemnitees from any Loss arising out of Grantor’s failure or alleged failure to procure and to keep in force the insurance required in this section. This indemnification is intended for the indemnified parties and their legal representatives. The provided indemnification is not intended to relieve a primary insurer of its coverage obligations. 25. Compliance with All Laws. Grantee, its successors, and assignees shall comply with all laws, rules, regulations and orders of any governmental authority applicable to it or the Property. 26. Assignment. This Agreement shall not be assignable by the Grantee except upon written consent of Grantor. Such consent shall not be unreasonably withheld. 3.5 Page 12 of 18 27. Binding Effects. Grantee shall prepare, execute and record this Easement and any future revisions with the Hennepin County Recorder’s Office. The terms and conditions contained herein shall run with the land and be binding on Grantor and Grantee and their respective successors and assigns. [signature pages follow] 3.5 Page 13 of 18 Grantor Metropolitan Airports Commission By: Its: STATE OF MINNESOTA ) ) SS COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of , 2023, by , the of Metropolitan Airports Commission, a Minnesota Public Corporation, on behalf of the corporation as Grantor. (Seal) Notary Public 3.5 Page 14 of 18 Grantee City of Crystal By: Jim Adams, Mayor By: Adam Bell, City Manager STATE OF MINNESOTA ) ) SS COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this 16th day of May, 2023, by Jim Adams, the Adam Bell, the Mayor and City Manager respectively of the City of Crystal, a Minnesota municipal corporation, on behalf of the City as Grantee. (Seal) Notary Public 3.5 Page 15 of 18 EXHIBIT A Legal Description of the Property Unplatted 04 118 21 N 1/4 And That Part Of S 1/2 Of N 1/2 Lying W Of Pearsons Crystalaire Ex Road 3.5 Page 16 of 18 EXHIBIT B Legal Description of the Easement Area 3.5 EXHIBIT C Depiction of the Easement Area 3.5 3.5 EXHIBIT D Vacated Areas 3.5 EXHIBIT D City to MAC City to MAC MAC to City 3.5 EXHIBIT F SCOTTTransfer: City to M.A.C. 3.5 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2023 -___ RESOLUTION APPROVING EASEMENTS PROVIDED BY THE METROPOLITAN AIRPORTS COMMISSION WHEREAS, the City of Crystal (“City”) worked with the Metropolitan Airport Commission (“MAC”) to negotiate a right-of-way easement and a separate drainage easement on MAC property used for the Crystal Airport; and WHEREAS, the right-of-way easement (“ROW Easement”) is needed to add additional right-of- way for Vera Cruz Avenue North to establish a uniform width; and WHEREAS, the drainage easement (“Drainage Easement”) is needed to support the City’s installation and on-going maintenance of a storm sewer pipe to improve drainage in the area; and WHEREAS, as part of the negotiations with MAC, the City agreed to vacate certain platted right- of-way areas located on MAC property, which is being accomplished by a separate resolution; and WHEREAS, Minnesota Statutes, section 473.608 grants the Metropolitan Airports Commission broad powers to carry out its statutory mission, including the power to conduct land transactions such as the grant of a permanent easement and to acquire property in support of its airport operations; and WHEREAS, the Federal Aviation Administration released the property subject to the Easement from aeronautical use on April 6, 2023, subject to certain conditions contained in the easement agreements; and WHEREAS, it is in the best interests of the City to obtain the ROW Easement and Drainage Easement as negotiated with MAC to support City improvement projects. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Crystal as follows: 1. The City Council approves the ROW Easement and Drainage Easement as proposed and authorizes and directs the Mayor and the City Manager to execute the documents on behalf of the City. 2. City Staff are directed to finalize the legal description and depiction of the drainage easement agreement after construction of the storm water pipe. Once these two items are complete the drainage easement must be recorded with Hennepin County. Adopted by the Council this 16th day of May 2023. ______________________________ Jim Adams, Mayor ATTEST: ______________________________ Christina Serres, City Clerk 3.5 CR205-30-875193.v1 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2023-_____ RESOLUTION VACATING UNUSED PLATTED RIGHT-OF-WAY WHEREAS, the City of Crystal (“City”) is a municipal corporation, organized and existing under the laws of Minnesota as a charter city; and WHEREAS, the City has platted right-of-way on Metropolitan Airport Commission (“MAC”) property comprising the Crystal Airport (“Airport”) that is either not built or that is used exclusively by the Airport as shown on the map attached hereto as Exhibit A (collectively, the “Right-of-Way”); and WHEREAS, the Right-of-Way includes a portion of Scott Avenue North, which is gated as part of the Airport, and the unbuilt western ends of 57th Avenue North and 58th Avenue North; and WHEREAS, the City and MAC have negotiated an agreement whereby the City will vacate the Right-of-Way and MAC will grant the City right-of-way and utility easements the City needs to support City projects on MAC property; and WHEREAS, the City has the authority, pursuant to City Charter, section 12.06, to vacate public rights-of-way, or any portion thereof, if it appears in the interest of the public to do so; and WHEREAS, on July 21, 2020, after due notice having been provided, the City Council held the public hearing on the proposed vacation of the Right-of-Way, at which all interested parties were heard; and WHEREAS, MAC has agreed to issue the City the requested easements and the City desires to complete the process to vacate the Right-of-Way; and WHEREAS, the City Council determines there is no continuing public need for the Right- of-Way and that the proposed vacation is in the public interest. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Crystal as follows: 1. The Right-of-Way shown on the attached Exhibit A is hereby vacated. 2. City staff is authorized and directed to develop a legal description for the vacated Right-of- Way, draft and record a certificate of completion related to this vacation, and to take any additional steps that may be necessary to effectuate the intent of this Resolution. 3.5 CR205-30-875193.v1 Adopted by the Crystal City Council this 16th day of May 2023. ____________________________ Jim Adams, Mayor ATTEST: ___________________________ Chrissy Serres, City Clerk 3.5 CR205-30-875193.v1 EXHIBIT A Map of Right-of-Way Being Vacated 3.5 DATE: May 10, 2023 TO: Adam R. Bell, City Manager City of Crystal City Council FROM: Jean McGann, Contracted Finance Director RE: Expenditures over $25,000 Payee Amount HealthPartners, Inc.May health insurance premiums $124,067.50 Construction Systems, Inc.New public safety building costs $28,262.28 Golden Valley JWC JWC March water charges $161,205.79 LOGIS Monthly application support and hosting $40,516.00 MN PERA Employee & city required contributions for 4/28/23 pay date $67,042.77 IRS - EFTPS Federal & FICA withholding taxes for 4/28/23 pay date $64,591.77 $485,686.11 Description 5.1 CITY COUNCIL STAFF REPORT Regular Agenda: May 16, 2023 City Council Meeting Consideration of civil penalties for Main Grocery and Tobacco, Inc. d/b/a Mini Grocery and Tobacco for violation of tobacco license regulations DATE: May 11, 2023 FROM: City Clerk Chrissy Serres TO: Mayor and City Council City Manager Adam R. Bell CC: City Attorney Troy Gilchrist Police Chief Stephanie Revering RE: Consideration of civil penalties for violation of tobacco license regulations by Main Grocery and Tobacco, Inc. d/b/a Mini Grocery and Tobacco located at 2708 Douglas Dr. N. Background Staff has received notice from the Minnesota Department of Revenue that contraband tobacco was seized from Mini Grocery and Tobacco. The attached notice was mailed to the owner of Mini Grocery and Tobacco on May 5, 2023. Also attached is the letter staff received from the state regarding the specifics under which the property was declared contraband and seized. Selling contraband tobacco is a violation of state law and Crystal City Code § 1105.13. This is considered a second tobacco license violation for this licensee. Requested City Council action Consistent with City Code and Resolution No. 2020-83, staff recommends Mini Grocery and Tobacco receive a five-day license suspension and civil fine of $1,500 with the city clerk determining the dates of the license suspension and payment date of the fine. 5.2 5.2 CR225-464-562949.v5 2019 Crystal City Code 1105.13 1105.13. Administrative civil penalties. Subd. 1. Individuals. A person who sells, gives or otherwise furnishes a covered product to a person under the age of 21 years is subject to an administrative penalty identified in Crystal city code, appendix IV, after the individual has received notice, served personally or by mail, of the alleged violation and been provided an opportunity for a hearing. Subd. 2. Licensee. If a licensee or an employee of a licensee is found to have sold, given or otherwise furnished a covered product to a person under the age of 21 years, or committed a violation of Minnesota Statutes, chapter 297F, the city council shall impose administrative penalties on the licensee as provided in Crystal city code, appendix IV. Prior to imposing an administrative penalty the city shall provide the licensee written notice of the alleged violation and provide an opportunity for the licensee to be heard by the city council. Subd. 3. Defense. It is an affirmative defense to a charge of selling, giving or otherwise furnishing a covered product to a person under the age of 21 years in violation of this section that the licensee or individual making the sale relied in good faith upon proof of age as described in Minnesota Statutes, section 340A.503, subdivision 6. Subd. 4. Education and training. In addition to or in lieu of any other penalty imposed under this section, any person under the age of 21 years who purchases, possesses, or consumes a covered product shall attend an educational seminar approved by the chief of police regarding the legal and medical implications of using a covered product. Subd. 5. Presumptions regarding administrative penalties. Though the administrative penalties described in this subsection are presumed, in no event shall the amount of any fine or period of suspension be less than the amounts and periods required in Minnesota Statutes, section 461.12, subdivisions 2 and 3. Other mandatory requirements may be made of the business including, but not limited to, meetings with law enforcement to present a plan of action to ensure the problem will not continue, mandatory education sessions with crime prevention staff, or other actions the city council may deem appropriate. 1105.15. Compliance monitoring. Subd. 1. Compliance checks. As required by Minnesota Statutes, section 461.12, subdivision 5, the police department shall at least once a year perform compliance checks at each location licensed under this section to sell a covered product. License applicants may be informed of this policy at the time of license application and renewal. Violators of this section may be subject to more frequent compliance monitoring than non-violating licensees. The police department may annually report to the city council the results of said compliance checks. 5.2 CR225-464-562949.v5 2019 Crystal City Code 1105.15, Subd. 2 Subd. 2. Exemption. A person no younger than 17 nor older than 20 may be enlisted by the police department to assist in the compliance checks. If the person is under the age of 18, no such person may conduct compliance checks unless the police department obtains written consent from the person’s parent or guardian and the person must at all times act only under the direct supervision of a law enforcement officer, an employee of the licensing department, or in conjunction with an in-house program that has been pre-approved by the police department. A person who purchases or attempts to purchase tobacco while acting in this capacity is exempt from any penalties related to said purchase or attempt to purchase. Subd. 3. Additional checks. If a licensee or employee of a licensee is guilty of a second violation within the 24-month period since the initial violation, the police department must conduct at least one compliance check at that licensed premises within the time remaining in that 24-month period. 1105.17. Signage and age verification required. Subd. 1. Signage. At each location where tobacco, tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery products are sold, the licensee shall display a sign in plain view to provide public notice that selling any of these products to any person under the age of 21 is illegal and subject to penalties. The notice shall be placed in a conspicuous location in the licensed establishment and shall be readily visible to any person who is purchasing or attempting to purchase these products. The sign shall provide notice that all persons responsible for selling these products must verify, by means of photographic identification containing the bearer’s date of birth, the age of any person under 30 years of age. Subd. 2. Age verification. At each location where tobacco, tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery products are sold, the licensee shall verify, by means of government-issued photographic identification containing the bearer’s date of birth, that the purchaser or person attempting to make the purchase is at least 21 years of age. Verification is not required if the purchaser or person attempting to make the purchase is 30 years of age or older. It shall not constitute a defense to a violation of this subdivision that the person appeared to be 30 years of age or older. 5.2 5.2 5.2 5.2 5.2 5.2 Page 1 of 4 ___________________________________________________________________________ FROM: John Sutter, Community Development Director TO: Adam R. Bell, City Manager (for May 16 City Council meeting) D ATE: May 11 , 2023 SUBJECT: Consider second reading and adoption of an ordinance removing the rental license exemption for state-licensed residential facilities A.BACKGROUND On Nov. 1, 2016, the City Council adopted an ordinance amending Chapter 4 which, among other changes, added the following three exemptions from the city’s rental licensing requirement: 425.17 Subd. 2. Exemptions. The following properties are exempt from having to obtain a rental license from the city: a) Properties that have applied for and received Relative Homestead status for property tax purposes; b)Properties that are exempt from property taxes under Minnesota Statute, section 272.02 because they are a church parsonage; or c)Supportive housing facilities that are licensed and inspected by the State of Minnesota. This Council staff report concerns the highlighted exemption c) above. With this change, 34 state-licensed supportive housing facilities (group homes) that the city had previously licensed and inspected as rentals became exempt from rental licensing. All of these were licensed by the Mn. Dept. of Human Services as Home and Community Based Services. COUNCIL STAFF REPORT Rental Licensing of State-Licensed Facilities 5.3 Page 2 of 4 Around the same time, there was rapid growth in another category defined by the state as “Housing with Services” and registered (but not licensed or inspected) by the Mn. Dept. of Health. While these properties were registered with the state, they were not licensed or inspected by the state. The city continued to require rental licenses and inspections of these properties. Due to numerous complaints statewide about lax oversight of Housing with Services establishments, the state has phased out that classification and transitioned them to a new Assisted Living license classification which includes a state inspection. Upon researching these two classifications, both the Dept. of Human Services (2016 exemption) and Dept. of Health (until recently not exempt), staff determined that neither agency’s inspection truly supplants the need for a city inspection: • Both state departments’ inspections do not cover the same things as the city’s rental inspection. We inspect the entire structure as well as the garage and yard conditions. Sometimes the state inspectors miss life safety issues, such as one house where window cranks had been removed from bedroom windows. The state also does not check if critical equipment such as new furnaces and water heaters had the required permit and inspection. • The state licenses are on two year cycles whereas the City’s is annual. This would mean exempted properties are only inspected every other year by the state, if that. Multiple property owners have told city staff that sometimes more than 2 years pass between state inspections. For example, one property licensed by the Dept. of Human Services since 2016, 6505 40th Ave. N., has not been inspected since January 2021. • None of the cities surrounding Crystal exempt state-licensed properties, whether under the Dept. of Human Services or the Dept. of Health. B. PROPOSED ORDINANCE AMENDMENT Based on the discussion at the April 18 Council work session, staff has prepared the attached ordinance amendment for Council consideration. The proposed amendment would eliminate the exemption for state licensed facilities, meaning that the city would go back to requiring rental licenses and inspections of such facilities as it did prior to Nov. 2016. Proposed ordinance amendment: 425.17 Subd. 2. Exemptions. The following properties are exempt from having to obtain a rental license from the city: 5.3 Page 3 of 4 a) Properties that have applied for and received Relative Homestead status for property tax purposes; or b) Properties that are exempt from property taxes under Minnesota Statute, section 272.02 because they are a church parsonage. ; or c) Supportive housing facilities that are licensed and inspected by the State of Minnesota. Advantages: • Applies the same requirements to all non-owner occupied dwellings • General Fund revenue increase of approximately $5,000 per year Disadvantages: • Currently exempt Dept. of Human Services licensees may not appreciate having to get rental licenses and city inspections • More work for city staff On May 2, 2023 the City Council approved first reading of the attached ordinance amending Crystal City Code Section 425.17 Subd. 2. to remove the rental license exemption for state-licensed residential facilities. C. OTHER OPTIONS Continue the approach adopted in 2016 This would require an ordinance amendment to limit the exemption to the specific type of state license that was in place when we adopted the exemption in 2016: a) Properties that have applied for and received Relative Homestead status for property tax purposes; b) Properties that are exempt from property taxes under Minnesota Statute, section 272.02 because they are a church parsonage; or c) Supportive housing facilities that are licensed and inspected by the State of Minnesota Department of Human Services as Home and Community Based Services. Advantages: • Continues the city’s practice since 2016 5.3 Page 4 of 4 Disadvantages: • The Department of Human Services inspections are infrequent and do not cover the same things as city rental inspections. Ideally these would be licensed and inspected by the city just like all other rental dwellings. Do not change the ordinance Upon their next rental license renewal cycle, the properties previously licensed as rentals because they were Housing with Services establishments would be informed that they are exempt from the city’s rental license requirement: Advantages: • Less work for city staff Disadvantages: • Department of Health and Department of Human Services inspections are infrequent and do not cover the same things as city rental inspections • General Fund revenue reduction of approximately $6,000 per year D. REQUESTED CITY COUNCIL ACTION Staff requests approval of second reading and adoption of the attached ordinance amending Crystal City Code Section 425.17 Subd. 2. to remove the rental license exemption for state-licensed residential facilities. Attachments: 1. Proposed ordinance amending Crystal City Code Section 425.17 Subd. 2. to remove the rental license exemption for state-licensed residential facilities 2. Transition plan to phase in rental licensing for Dept. of Human Services licensed properties (exempt since 2016) 5.3 CITY OF CRYSTAL ORDINANCE #2023-____ AN ORDINANCE AMENDING THE CRYSTAL CITY CODE REGARDING THE LICENSING OF RENTAL UNITS The City of Crystal ordains: Section 1. Chapter IV, Subsection 425.17, Subd. 2 of the Crystal city code is hereby amended by deleting the stricken material and adding the double underlined material as follows: 425.17. Licensing of rental units. . . . Subd. 2. Exemptions. The following properties are exempt from having to obtain a rental license from the city: (a) Properties that have applied for and received Relative Homestead status for property tax purposes; or (b) Properties that are exempt from property taxes under Minnesota Statute, section 272.02 because they are a church parsonage. ; or (c) Supportive housing facilities that are licensed and inspected by the State of Minnesota Section 2. This ordinance is effective upon adoption and 30 days after publication. Adopted this __ day of _____________ 2023. BY THE CITY COUNCIL Jim Adams, Mayor Attest:____________________________ Christina Serres, City Clerk First Reading: ____________, 2023 Second Reading: __________, 2023 Council Adoption:_________, 2023 Publication: Effective Date: 5.3 Transition Plan to Resume Rental Licensing and Inspection: May 16, 2023: Ordinance adopted May 25, 2023: Ordinance published June 24, 2023: Ordinance effective June 27, 2023: Currently exempt properties informed of the need to get a rental license in 2024 and their deadline January‐September 2024: Currently exempt properties will become licensed by the city in the following sequence: Address and Property Owner Rental License Application Month 3400 Quail Ave N ‐ Hill Oxford Two LLC ‐ 901 W Jackson Blvd #501 Chicago IL 60607 1 3925 Georgia Ave N ‐ Hill Oxford Two LLC ‐ 901 W Jackson Blvd #501 Chicago IL 60607 1 3941 Douglas Dr N ‐ Capgrow Holdings JV Sub VI LLC 320 W Ohio St #650 Chicago IL 60654 1 4824 Hampshire Ave N ‐ Hill Oxford Two LLC ‐ 901 W Jackson Blvd #501 Chicago IL 60607 1 3812 Hampshire Ave N ‐ Opportunity Partners Inc. ‐ 5500 Opportunity Ct Minnetonka MN 55343 2 4523 Colorado Ave N ‐ CFCB Properties LLC ‐ 5195 County Rd 21 Mayer MN 55360 2 2742 Louisiana Ave N ‐ Mains'l Properties LLC ‐ 7000 78th Ave N Brooklyn Park MN 55445 3 4710 Quail Ave N ‐ Kaposia Properties LLC ‐ 1355 Mendota Heights Rd Mendota Heights MN 55120 3 5431 Welcome Ave N ‐ Hammer Residences Inc. ‐ 1909 Wayzata Blvd. Wayzata MN 55391 3 4807 Jersey Ave N ‐ RLR Real Estate LLC ‐ 1444 Northland Dr #200 Mendota Heights MN 55120 4 5558 Unity Ave N ‐ Robert Lindahl Realty Inc. ‐ 1444 Northland Dr #200 Mendota Heights MN 55120 4 8204 33rd Ave N ‐ Dungarvin Management Services LLC ‐ 1444 Northland Dr #200 Mendota Heights MN 55120 4 3609 Brunswick Ave N ‐ Living Well Disability Services ‐ 1168 Northland Dr Mendota Heights MN 55120 5 4709‐4717 58th Ave N (duplex)‐ Saint Paul Properties ‐ 743 Scheffer Ave St. Paul MN 55102 5 4600‐4602 Colorado Ave N (duplex) ‐ RHT Colorado LLC ‐ 11580 Stoneridge Cir N Dayton MN 55327 6 6505 40th Ave N ‐ RHT Edgewood LLC. ‐ 11580 Stoneridge Cir N Dayton MN 55327 6 3529 Lee Ave N ‐ Homeward Bound Inc. ‐ 12805 Hwy 55 #400 Plymouth MN 55441 7 3535 June Ave N ‐ Homeward Bound Inc. ‐ 12805 Hwy 55 #400 Plymouth MN 55441 7 4025 Jersey Ave N ‐ Homeward Bound Inc. ‐ 12805 Hwy 55 #400 Plymouth MN 55441 7 5720 43rd Ave N ‐ Homeward Bound Inc. ‐ 12805 Hwy 55 #400 Plymouth MN 55441 7 6809 36th Ave N ‐ Homeward Bound Inc. ‐ 12805 Hwy 55 #400 Plymouth MN 55441 7 3109 Winnetka Ave N ‐ Mary M Tjosvold ‐ 1555 118th Ln NW Coon Rapids MN 55448 8 5237 Jersey Ave N ‐ Eric and Angela Moellenkamp ‐ 6554 Pinon Ct Chino CA 91710 8 5330 Kentucky Ave N ‐ Mary T Properties LLC ‐ 1555 118th Ln NW Coon Rapids MN 55448 8 5402 Fairview Ave N ‐ Outreach Six Acres Inc. ‐ 1555 118th Ln NW Coon Rapids MN 55448 8 3249 Louisiana Ave N ‐ Ronald Seubert 100 Central Ave #3 Osseo MN 55369 9 7020 45th Pl N ‐ Ronald Seubert ‐ 100 Central Ave #3 Osseo MN 55369 9 PROPERTIES CURRENTLY EXEMPT FROM CITY RENTAL LICENSE (Licensed by Mn Dept of Human Services) 5.3 Memorandum DATE: May 16, 2023 TO: City Council FROM: Mark Ray, PE, Director of Public Works SUBJECT: Authorize professional services agreement with LOGIS for GIS Support Summary A few years ago, City staff were notified by our current asset management system vendor that the vendor was going to be transitioning to a cloud-based system for data management. This is different than the current system where data is stored on City servers and replica data sets are on individual devices. City staff expressed concern about this change since it requires a continuous cellular connection for the devices to have access to the asset management information. Should Crystal experience a major disaster, or just have a cellular data outage, city staff would not have access on their tablets to essential critical infrastructure records and information which are vital to our response during such an event. After conversations with the vendor, it became clear that they were committed to the cloud-based system and not exploring any alternatives. Due to the unacceptable risk that would come with this change, City staff started looking for alternative vendors for a new asset management system. Parallel to this, City staff have also been exploring options, using existing vendor (ESRI) products we had access to, to improve public communication and support other city departments. ESRI is the standard when it comes to geographic information systems (GIS) data management and services/products. The most basic concept of what staff was hoping to do, was to make interactive maps on the city website to make it easier to connect people with useful information. Instead of trying to find the correct webpage on the City website and then reading for the desired information, the City would have an interactive map where a resident could click on a specific point on the map and see what information was available. In preparation for this change in asset management, it became apparent that LOGIS was the only vendor that could not only provide support for existing operations, but also provide both improved redundancy and support for other city departments. Staff have received a proposal from LOGIS GIS for professional services associated with GIS support for Crystal, dated March 5, 5.4 2023. The cost includes a combination of three things: ESRI license costs, LOGIS fees, and data migration (for 2023 only). The city already has some ESRI licenses which need to be upgraded, so we should get some credit. The data migration cost is just to transition the data from the current asset management system’s format to the LOGIS system’s format. In addition to providing the same existing capabilities that we have currently, the LOGIS base agreement will also allow public works to expand its GIS support for other public works divisions, city departments, and the public. These additional capabilities will be rolled out over a longer timeframe and may result in additional cost savings (such as not having a separate vendor to host all the data for the monthly playground inspections). Finally, by going with LOGIS, the data is backed up on LOGIS data servers which will provide additional layers of redundancy for this vital information. Cost The cost for 2023 will be a total of $55,724 which is a combination of three things: • ESRI license costs ($9,939) • LOGIS costs ($32,285) • Data migration (estimated to be $13,500) The cost for 2024 is estimated to be a total of $67,859 which includes: • ESRI license costs ($9,939) • LOGIS costs ($57,920) Some of these costs will be offset by the elimination of the existing asset management system annual fees costs, a reduction in city labor costs due to a recent retirement, and hopefully the consolidation of some other data management programs. Moving forward these costs will be included in the normal budgeting process. Funding Identical to the existing asset management software, the utility funds will split the cost for these services. Attachment • Professional services agreement, dated May 5, 2023, from LOGIS. Recommended Action Motion authorizing the Professional Services Agreement with LOGIS for GIS Support Services. 5.4 May 5, 2023 Re: LOGIS GIS Support Proposal City of Crystal/Mark Ray, Director of Public Works/City Engineer To Mark Ray: LOGIS appreciates the opportunity to work with you and the City of Crystal as you make changes to your GIS environment. The migration of the City of Crystal to updated GIS platforms and support (what LOGIS GIS is offering) will help you and the City be more effective and efficient with your resources. Though certain aspects of our below cost outlines are necessities, the City of Crystal has the opportunity to grow and develop over time as you ascertain the impact these changes have made. In order for you to prepare and inform others, I am giving a general overview of some key items related to GIS changes for the City of Crystal: Esri licensing The City of Crystal as a LOGIS GIS city for 2023 Data migration/conversion The City of Crystal as a LOGIS GIS city for 2024 The information and figures presented here are reasonable estimates based upon what is currently known. As the City of Crystal makes decisions and commitments, agreements will be created to help ensure all involved have a reasonable understanding of expectations, timelines and details. Esri Licensing LOGIS will attempt to share information based upon our knowledge and understanding of Esri and their licensing process. We understand that when an entity changes from different product and internal support, there are a significant number of unknowns and opportunities. Each entity has different internal and external demands and LOGIS may not always be able to ascertain the nuances from city to city. Additionally, budgets may require the scaling up over time. Via Email 5.4 Joining LOGIS as a GIS city (and utilizing the LOGIS Enterprise license), the City of Crystal does not have to purchase server infrastructure on their own and ArcGIS Server software licenses from Esri to build their own Enterprise GIS system. Your staff also does not need to worry about maintaining the enterprise GIS databases, server systems, and building the field applications for the city can be a joint effort between the City of Crystal and LOGIS, depending upon the skillset and time available from Crystal Staff. LOGIS has the expertise to be the City of Crystal’s data, services, and applications hosting solution. The City of Crystal still needs to have Esri’s AGOL (ArcGIS Online). This is Esri’s cloud platform where one would publish to host Survey123 forms, Field Maps, Story Maps, and ArcGIS Hubs. These applications integrate well with users’ mobile devices to mobilize your workforce. The City of Crystal already has an ArcGIS Online organization account, so based upon our communications, we believe the City of Crystal would merely need to add more users to that AGOL agreement with Esri. Based upon what is noted above, and outside of what being LOGIS GIS city would accomplish, here is LOGIS’ current recommendation for the City of Crystal for Esri licensing: Crystal GIS Specialist: o 1-Desktop Advanced Single Use Perpetual license ($4,662 initial upgrade costs and approximately $3,000 annually post upgrade) * This is a desktop license for the specialist to do geoprocessing and data editing work on his/her laptop using ArcGIS Pro. Crystal has one standard license now. o 1-Arc GIS Online Creator annual subscriptions ($494/each annually) * This license is for ArcGIS Online (cloud platform). We believe Crystal already has a Standard desktop license that comes with a free creator seat in AGOL. Our understanding is that the Creator license user type can do everything Mobile Worker user type can do plus more advanced administrative functions (Creators have access to a selection of apps, can view contents created by other organization members, and can administer users and contents in the organization as well as configure AGOL security for your organization). The Crystal GIS Specialist would need both this and the above-noted Desktop Advanced license. Director of Public Works/City Engineer and Engineering Project Manager o 2-Creator license ($494/each annually = $988) * Field Workers o 11-Mobile Worker licenses ($345/each annually = $ 3,795) * Estimated Annual Esri license Total: $9,939 *All Esri costs are estimates and the City of Crystal needs to confirm with Esri. Any licenses are subject to Esri requirements and/or recommendations which also includes what Esri does/does not allow for sharing. Any Esri licensing requirements (and the related management and costs) specific for the City of Crystal that is not covered under LOGIS and the LOGIS/Esri Enterprise License Agreement, based upon the City’s needs, will be between Esri and the City of Crystal. 5.4 LOGIS Services Base Fees One of the primary aspects related to the base fee is the access to the enterprise database and server. This gives LOGIS GIS cities the power and depth of an enterprise service, and technical support (related to infrastructure) provided by LOGIS, without each entity having to pay for that individually. As part of being a LOGIS GIS city, some of the support and service provided include virtual servers, LOGISMap, Esri Enterprise licenses, SQL Server licenses, back up including disaster recovery and, LOGIS Support from GIS and the systems support from the skilled individuals in our Network Services group. Elective Fees LOGIS has used the term "elective fees" for a number of years; however, elective does not indicate optional. These fees are associated with products, applications and services that will be supplemental to building the whole GIS system for internal and external use. With the “elective fees” LOGIS GIS Cities receive more constant products and services that all LOGIS GIS cities are using by tapping into the LOGIS resources that are necessary for any GIS entity to use. These include the time, effort and resources to host applications, data, and other services; and these applications and services have foundational similarities but can vary in complexity and the related support and resources to manage them. For example: Apps: LOGISMaps, Parcel viewer, Parks finder, zoning maps, citizen report (service request) tool, operation dashboards. Services: all GIS layers of interest can be published in the above apps. E.g. administrative boundaries, parcels, zoning layers, parks, transportation network, roads, city-owned buildings and assets. Staff augmentation Staff augmentation includes support and on-site consultation in order for LOGIS to support your GIS needs. This includes project development, developing a management and administrative support plan along with security. Additionally, this gives you dedicated resources and helps you and other staff members with change management with your current staff as well as the on-boarding of new people. 5.4 City of Crystal as a LOGIS GIS City/2023 For all LOGIS GIS cities, the budget is developed annually based upon three main inter-related components: a base fee (LOGIS, LOGIS GIS staffing and technical support along with software and hardware for the GIS environment, and LOGIS Map); elective fees (app services and data hosting); and Staff Augmentation. For the City of Crystal, for the remainder of 2023, the LOGIS GIS fixed cost estimates are: Base Fee $17,200 o (prorated from $29,500) Elective Fee $7,000 o (prorated from $12,000) Staff Augmentation $7,560 o 56 hours (prorated from 8 hours/month for 12 months) o $135/hour (LOGIS hourly Support Fee for 2023) o prorated from $ 12,960 Fund 02 (Development Fund/prorated from $900) o $525 Total for 2023 o $32,285 plus data migration costs and ESRI Licensing fees Please note, these 2023 LOGIS support costs are prorated, beginning June 1, 2023; it will be adjusted accordingly for different start dates. Data Migration/Conversion The current state of Crystal’s GIS data is not fully known to LOGIS. Based upon the development of the stormwater infrastructure data proof-of-concept (POC), LOGIS GIS has a general understanding of the data and its existence in an Access database. In the event other Crystal GIS data resides elsewhere and is in a different format, that will require further LOGIS GIS review. LOGIS GIS would need to convert that data in order for it to be useful in the LOGIS and Esri environments. This is above any Staff Augmentation hours. With a number of unknowns related to the true state of the City of Crystal’s GIS data, a specific cost for data conversion is difficult to identify the actual number of hours for a such a project. The question may arise as to whether or not Crystal staff can do the data conversion: even if the individual(s) have the skillset for the data conversion from the Access database, the data needs to meet the requirements of LOGIS and Esri systems; LOGIS training, supervision and potential corrections on such a work path may likely require a significant amount of extra or redundant work which could impact timetables. To help facilitate this migration, our recommendation at this time is that Crystal GIS Staff exports existing GIS data and inspection records from iWater system to an Esri file geodatabase and most, if not all, of the data conversion to a standardized Esri Enterprise database be 5.4 completed by LOGIS. Based upon what is currently known we estimate a minimum of: o 100 hours at $135/hour = $13,500 (based upon 2023 LOGIS Support hourly rate) City of Crystal as a LOGIS GIS City/2024 For the City of Crystal, the 2024 LOGIS GIS fixed cost estimates are: Base Fee $31,000 Elective Fee $12,000 Staff Augmentation $13,920 o 96 hours o $145/hour (LOGIS hourly Support Fee for 2024) Fund 02 (Dev. Fund) $ 1,000 Total for 2024 $57,920 plus ESRI licensing fees Please note, these 2024 LOGIS GIS budget costs are estimates only. 2024 LOGIS Budget processes have recently begun and draft 2024 figures have not been finalized. LOGIS budget estimates will be distributed in/around the end of May with a Board of Directors budget meeting in June; the 2024 budget adoption is on July 27, 2023 at the quarterly LOGIS Board of Directors Meeting. Also, future project requests by the City of Crystal which require working with third-party software/products will likely be considered special projects and are outside of the normal support scope. Conclusion We greatly appreciate the opportunity for LOGIS to offer assistance and services to the City of Crystal. Based upon the development of a proof-of-concept and a number of communications, we hope the City of Crystal finds value in what LOGIS GIS can offer you. Efforts by both LOGIS and the City of Crystal to properly develop a solid business relationship and to help the City of Crystal properly grow its GIS department, LOGIS is recommending consideration of a three-year commitment, minimally. Please let us know if you have further questions; we will work to answer those so we can move ahead with agreements for future LOGIS GIS support. The City of Crystal agrees to the above-noted terms for LOGIS GIS support for the remainder of 2023 and for all of 2024. This includes the additional work related to data migration. ____________________________________ ________________________ __________________ 5.4 Printed Name/Title Signature Date 5.4 RESOLUTION NO. 2023- ___ AUTHORIZING PROFESSIONAL SERVICES CONTRACT FOR LOGIS GIS SUPPORT WHEREAS, the maintaining and reconstructing of City infrastructure is an essential service in the City of Crystal; and WHEREAS, the existing asset management system no longer meets the needs of the City; and WHEREAS, LOGIS GIS support services will meet the needs for asset management information systems and providing redundant backups of the data for the City; and WHEREAS, the City of Crystal is already a LOGIS member City; and WHEREAS, the equipment and software licensing required to provide geographic information system (GIS) information in the way the City needs it is beyond the current capabilities of the City; NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby authorizes the agreement for professional services with LOGIS for GIS Support Services. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to sign said contract. Adopted by the Crystal City Council this 16th day of May, 2023. _____________________________ Jim Adams, Mayor ATTEST: _____________________________ Christina Serres, City Clerk 5.4 Memorandum DATE: May 16, 2023 TO: City Council FROM: Mark Ray, PE, Director of Public Works SUBJECT: Authorizing the agreement with Minger Construction Company, Inc. for a storm water project at 61st Ave and Douglas Drive Summary During the design process for the Phase 16 Street Reconstruction Project a design was completed for the extension of two new storm pipes from roughly the intersection of 61st Ave and Douglas Dr to MAC property. With the land rights exchange now approved by all parties, the city can move forward with this project. Fundamentally, this project is designed to reduce, but will not eliminate, the flooding of the intersection of 61st Ave and Douglas Dr. Cost Minger Construction Company’s proposal for this work is $42,834. Minger already had a contract with the Metropolitan Airports Commission for work at the Crystal Airport constructing a road over the proposed pipes. Minger already has all the necessary permits and approvals already in place to work in this area. Due to these factors, and the compressed timeline between the needed approvals and construction, no other quotes were solicited as no other contractor could have done this work at this time and on this timeline. Funding The storm water long term plan includes $50,000 in 2023 for rate control projects. Getting all the approvals in place for the land rights exchange and getting this project built have been in the works since 2016. Due to a number of factors, primarily MAC extending the road over the proposed locations for the pipes, the opportunity to construct this project has never been better. Realistically, the opportunity to construct this project will likely never be this good again either. Attachment •Project location map •Minger Construction Company Inc quote Recommended Action Motion authorizing the agreement with Minger Construction Company, Inc. for a storm water project. 5.5 5.5 To:Contact:City Of Crystal Crystal Airport Airport Storm SewerProject Name:Bid Number: Fax: Address:Crystal, MN Phone: Project Location:Bid Date: Total PriceUnit PriceUnitItem DescriptionItem #Estimated Quantity 1 30.00 LF $98.00 $2,940.00Salvage And Replace Fence 2 1.00 LS $1,800.00 $1,800.00Survey 3 220.00 LF $90.00 $19,800.0018" RCP CL V 4 4.00 EACH $4,000.00 $16,000.0018" FES With Trashguard 5 62.00 LF $37.00 $2,294.00Abandon 15" RCP Total Bid Price: $42,834.00 Notes: •- All Joints for the 18" RCP Culvert are Tied ACCEPTED: The above prices, specifications and conditions are satisfactory and are hereby accepted. Buyer: Signature: Date of Acceptance: CONFIRMED: Minger Construction Co., Inc. Authorized Signature: Estimator:Wyatt Held 952-687-1046 wyatth@mingerconst.com 5/3/2023 3:31:29 PM Page 1 of 1 5.5 RESOLUTION NO. 2023- ___ AUTHORIZING THE CONTRACT FOR THE 2023 STORM WATER PROJECT WHEREAS, the Crystal City Council is committed to providing and maintaining quality infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities in the City; and WHEREAS, the City designed storm water improvements for the intersection of Douglas Drive and 61st Ave as part of the Phase 16 Street Reconstruction Project; and WHEREAS, the City now has the land rights to construct said project; and WHEREAS, the Metropolitan Airports Commission is constructing a roadway above the proposed pipe location; and WHEREAS, Minger Construction has the contract with MAC for the construction of the new roadway, has all the permits and permissions to work on MAC property; and WHEREAS, Minger Construction been involved in a number of projects in the City over the years and has a great reputation for this type of project; and WHEREAS, Minger Construction provided a quote for the storm water project; and WHEREAS, City funds are allocated in the storm water utility fund for this project. NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby awards the contract for the 2023 storm water project (Crystal airport storm sewer) to Minger Construction Company, Inc. in the amount of $42,834. BE IT FURTHER RESOLVED that the Mayor and/or City Manager are hereby authorized to sign said agreement. Adopted by the Crystal City Council this 16th day of May, 2023. _____________________________ Jim Adams, Mayor ATTEST: _____________________________ Christina Serres, City Clerk 5.5