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2023.02.07 Council Meeting AgendaPage 1 of 4 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: Feb. 3, 2023 City Council Meeting Agenda Tuesday, Feb. 7, 2023 7 p.m. Council Chambers/Zoom Meeting The city manager’s comments are bolded. 1. Call to Order, Roll Call and Pledge of Allegiance 2. Approval of Agenda The Council will consider approval of the agenda. 3. Proclamation 3.1 Mayor Adams will proclaim February 2023 as Black History month in the City of Crystal. 4. Consent Agenda The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 4.1 Approval of the minutes from the following meetings: a. The City Council regular work session on Jan. 12, 2023. b. The City Council and Parks and Recreation joint work session Jan. 12, 2023. c. The City Council regular meeting on Jan. 17, 2023. 4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 4.3 Adoption of a resolution accepting donations. 4.4 Approval of a Joint Powers Agreement (JPA) with the City of Maple Grove and Pets Under Police Security Board (PUPS). 5. Open Forum The City Council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought before the Council during Open Forum. The Council may place items discussed during Open Forum onto subsequent council meeting agendas. 6. Regular Agenda 6.1 The Council will consider approval of disbursements over $25,000 submitted by the finance department to the City Council, a list that is on file in the office of the finance department. Page 2 of 4 Recommend approval of disbursements over $25,000. 6.2 The Council will consider approval of a contract with Tubman for domestic violence advocacy. For the last several years, the city has utilized Cornerstone for our domestic advocacy services. Recently, we have determined that the needs of our victims of domestic assault would be best met under Tubman in which the advocate would continue to be embedded within our organization at a cost of $57,500, which is within the budgeted amount of $60,000 for the 2023 year. Approval is recommended. 6.3 The Council will consider approval of a contract with Hennepin County for a Joint Community Police Partnership program. Since 2017, our police department has partnered with Hennepin County for the Joint Community Police Partnership (JCPP) program, which includes an embedded liaison who assists the Crystal Police with bridging that gap with our diverse community and building a foundation of trust and partnership. Recently, Crystal, along with the cities of New Hope and Robbinsdale determined it was best for all three of our cities to share two JCPP liaisons for our communities at a shared cost of $26,000, which is less than what we would pay separately for our own liaison. Approval of the contract with Hennepin County to share two JCPP liaisons at a cost to Crystal of $26,000 is recommended. 6.4 The Council will consider a Joint Powers Agreement (JPA) with Hennepin County and the cities of Brooklyn Park, Brooklyn Center, New Hope, and Robbinsdale for the Juvenile Probation Client Delinquency Prevention Initiative. Beginning in 2020, Crystal PD participated with other local police departments and the YMCA on a juvenile diversion program to work with juvenile runaways. Due to its success, the program is being continued and expanded. There is no expense to the city of Crystal as the program funding is provided by Hennepin County and administered by the City of Brooklyn Park. Approval of the Joint Powers Agreement (JPA) with Hennepin County and the cities of Brooklyn Park, Brooklyn Center, New Hope, and Robbinsdale for the Juvenile Probation Client Delinquency Prevention Initiative is recommended. 6.5 The Council will consider a resolution authorizing the purchase of a new door and new windows for the South Lift Station. The Long-Term Plan included $350,000 in 2022 for various work at the south sanitary sewer lift station of which less than $200,000 was spent. In 2022, the generator and a pump were replaced, as well as the installation of security enhancements at a cost of just under $200,000. The remaining planned work includes the replacement of windows and doors with a total cost for this work to be $47,750. Approval is recommended. 6.6 The Council will consider a resolution authorizing the purchase and installation of a play area in Broadway Park. The play area at Broadway Park is scheduled for replacement in 2023. In the fall of 2022, the city conducted multiple public engagement and outreach events for the project. The Page 3 of 4 2023 capital budget (park fund) includes $185,000 for this project. The project will also receive funds through a federal CDBG grant in the amount of $160,850. Approval of the attached resolution entering into agreements with Landscape Structures, Inc. in the amount of $112,847.09 for the purchase of play area equipment; and with Flagship Recreation in the amount of $72,596.63 for the installation of the equipment is recommended. 6.7 The Council will consider a resolution authorizing the purchase of picnic shelters for Broadway and Crystal Highlands Parks. The 2023 capital budget (park improvement fund) includes $80,000 for a new picnic shelter in each park, for a total of $160,000. This budget includes the picnic shelter, installation, concrete work, outlet, security light, and related features. Since a federal CDBG grant will help fund some of the improvements in Broadway Park. Approval of the resolution to enter into agreements with Northland Recreation to furnish two 20’ x 20’ picnic shelters by Poligon in the amount of $66,748 is recommended. 6.8 The Council will consider a resolution awarding a contract for constructing pedestrian bridge abutments and a new dog park in Bassett Creek Park. Due to previous bids for the dog park improvements in 2022 coming in high, new bids were sought and combined with the Basset Creek pedestrian bridge project in 2023. The total funding budget for these projects is $1,000,000. $300,000 in cost savings experienced from other projects completed in 2022 and/or originally scheduled in 2023 are now available to allocate to this project. Approximately $183,000 has already been spent on this project for the land clearing and towards the bridge purchase in 2022. Approval of the resolution entering into agreements with Odesa II in the amount of $558,007 for the construction of improvements in Bassett Creek Park, and with SRF Consulting in the amount of $49,774 for construction and other related services is recommended. 6.9 The Council will consider a resolution awarding a contract for replacement of the south parking lot in Grogan Park/Crystal Community Center. The south parking lot in Grogan Park (community center) is in poor condition and needs to be replaced. Replacement of the parking lot is in the 2022 and 2023 capital budget (building fund), and was originally bid in April of 2022. Because the original bids came in significantly high, the parking lot project was rebid in January of 2023. The total funding for this project is $1,460,000, which is from the 2022 and 2023 capital budget (parks fund) for these projects. This budget also covers design work, restoration work, park furnishings and other items not included in the bid package. The lowest qualified bid is nearly $200,000 less than the consultant’s estimate for the bid. Approval of the attached resolution entering into an agreement with GMH Asphalt Corp. in the amount of $1,087,444.07 for the construction and with SRF Consulting in the amount of $24,725 for construction oversight services is recommended. Page 4 of 4 6.10 The Council will consider a resolution for concept planning at Crystal Cove Aquatic Center. After the January 12, 2023 Joint Work Session, and following multiple rounds of public engagement and considerate deliberation by the Council, the Council consensus was to continue pursuing the repair/replacement of the pool facilities. The next phase is to develop a concept plan. A proposal for this work was obtained from WSB in the amount of $24,000. The proposal will build on the public engagement received to date and will provide a first level of concept planning for potential improvements at the pool and surrounding area. Approval of the attached resolution entering into an agreement with WSB in the amount of $24,000 for these concept planning services is recommended. 6.11 The Council will consider a resolution accepting a resignation and declaring a vacancy in office. Council Member LaRoche is resigning her Section I Council seat as a result of her relocating out of Crystal. By law, the Council is required to accept her resignation and declare a vacancy in order to appoint an interim council member to complete the unexpired term. The Council will discuss the process and timeline for filling the vacancy at the Feb. 7 Work Session. Approval of the attached resolution accepting the resignation and declaring the Council vacancy is recommended. 7. Announcements a. The next City Council work session is Thursday, Feb. 9 at 6:30 p.m. in the Council Chambers at City Hall and via Zoom. b. City offices will be closed on Monday, Feb. 20 in observance of the Presidents’ Day holiday. c. The next City Council meeting is Tuesday, Feb. 21 at 7 p.m. in the Council Chambers at City Hall and via Zoom. d. City Council meetings and work sessions are open to the public. Current and previous meetings are available for viewing and listening at www.crystalmn.gov. 8. Adjournment *Denotes no supporting information included in the packet. Have a great weekend. See you at Tuesday’s meeting.