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2023.02.01 PRC Packet AGENDA February 1, 2023 Crystal Community Center – 4800 Douglas Drive North, Crystal MN, 55429 7:00 pm Regular Meeting Agenda 1. Call the Meeting to Order / Introductions 2. Public Comments 3. Approval of Minutes 4. Chairperson’s Report 5. Commission Business / Discussion (45 minutes) a. 2023 Park Projects b. 2024 Park Planning 6. Commission Open Forum (10 minutes) 7. Commission Reports (15 minutes) a. City Council Report b. Project/Maintenance Report c. Program Report d. Director Report 8. Community Reports (10 minutes) a. Community Activity/Event Reports • Crystal Frolics Report • Crystal Fund Report b. Citizen Contacts c. Other Community News Items 9. Adjournment Next meeting date: March 1, 2023 – Crystal Community Center MEETING OVERVIEW February 1, 2023 Crystal Community Center – 4800 Douglas Drive North, Crystal MN, 55429 Contact John Elholm – john.elholm@crystalmn.gov or 763-531-1150 if you cannot attend. REGULAR BUSINESS MEETING – 7:00 PM 1. Call the Meeting to Order and Introductions Tony Sumnicht will call the meeting to order 2. Public Comments Citizens may bring items of concern related to parks and recreation to the attention of the commission. Speaking time may be limited and no action will be taken. 3. Approval of Minutes – January 4, 2023 4. Chairperson’s Report 5. Commission Business / Discussion John Elholm: Introduce Business Items a. 2023 Park Projects b. 2024 Park Planning 6. Commission Open Forum A time for commission members to share their thoughts and ideas about parks and recreation in Crystal. 7. City Reports John Budziszewski: City Council Report Brad Fortin: Project/Maintenance Report Scott Berggren: Program Report John Elholm: Director Report 8. Community Reports Tony Sumnicht / John Elholm: Crystal Frolics Report Lynn Haney / John Elholm: Crystal Fund Report Commission Members: Other community activities and events 9. Adjournment Crystal Parks and Recreation Advisory Commission Minutes January 4, 2023 Crystal Community Center The Parks and Recreation Advisory Commission Meeting was called to order at 7:02 p.m. by Commission Chair Jesse McCaffrey. Commission members in attendance: Jesse McCaffrey (Chair), Tony Sumnicht (Vice-Chair), Dave Anderson and Taji Onesirosan. Also present were John Budziszewski, Council Liaison; John Elholm, Aaron Morgan, and Scott Berggren from the City Staff. Commission members absent: Shaz Ahmadi (Secretary), Joyce Cooper, Lynn Haney and Jennifer Zielinski Mr. Sumnicht made a motion to delay election of officers until after ‘open forum’ on the agenda to allow additional time for commission members to arrive. Mr. Onesirosan seconded the motion. The motion was approved. There was no public comment. Mr. McCaffrey made a motion to approve the December Park and Recreation Commission minutes; Mr. Anderson seconded the motion. The Park and Recreation Commission minutes for December were approved as written. Mr. McCaffrey gave the chairperson’s report. He thanked the commission members for all their work and is proud of what they accomplished over his two years as the commission chair. The Park & Recreation Advisory Commission reviewed the 2023 meeting calendar, including four outdoor meetings between May and August. No changes were proposed. May 3 Winnetka Hills (Arbor Day Event) June 7 Becker July 5 Kentucky August 2 Bassett Creek Mr. Elholm reviewed the 2022 Work Plan. The Crystal Parks and Recreation Commission accomplished many great things in 2022. Commission members participated in a bus tour featuring recent park projects. In addition, they did self-guided tours of disc golf courses and picked the winners for the Crystal Frolics button contest and the Neighbors Recognizing Neighbors award. Mr. Elholm presented a 2023 Work Plan draft. The work plan includes some projects held over from 2022, including the Bassett Creek pedestrian bridge and dog park, as well as the Grogan Park south parking lot. New projects include play areas at Broadway and Welcome Parks, picnic shelters at Broadway and Crystal Highlands Parks and upgrades to the disc golf course. Crystal Parks and Recreation Advisory Commission Minutes – Page 2 January 4, 2023 Mr. Anderson made a motion to approve the 2023 work plan; Mr. Sumnicht seconded the motion. The Park and Recreation Commission work plan for 2023 was approved as presented. Mr. Elholm presented the commission with an updated list of future projects. Mr. Elholm also briefly described the difference between the park improvement fund and the building fund. They are both used for capital projects. In addition to these funds, staff also seeks grant funding to subsidize the cost of projects. For instance, the City received an $80,000 grant to complete the Fair School soccer field and a $100,000 grant to help with the Becker Park pickleball courts. There are many projects on tap for 2023, including a new dog park and updated disc golf course at Bassett Creek Park, a new play area at Broadway and Welcome Parks and updates to Crystal Highlands Park. Mr. Elholm gave an overview of the Parks and Recreation Departments and explained each department’s services they provide and maintain for the community. Commission members discussed items during the open forum, giving input, asking questions, and commenting. One suggestion was to provide a tour of the Crystal Community Center at a future commission meeting. It was also suggested that a future meeting be held at the Public Works Department building. The election of officers for 2023 took place. Mr. McCaffrey made a motion to nominate Mr. Sumnicht as the commission chair. Mr. Sumnicht accepted the nomination. No other nominations were made. Mr. Sumnicht was elected as the 2023 Park and Recreation Commission Chair. Mr. Sumnicht took over leading the meeting. Mr. Onesirosan made a motion to nominate Mr. McCaffrey as the commission vice-chair. Mr. McCaffrey accepted the nomination. No other nominations were made. Mr. McCaffrey was elected as the 2023 Park and Recreation Commission Vice-Chair. Ms. Sumnicht made a motion to nominate Mr. Onesirosan as the commission secretary. Mr. Onesirosan accepted the nomination. No other nominations were made. Mr. Onesirosan was elected as the 2023 Park and Recreation Commission Secretary. Mr. Budziszewski presented the council report. Three new council members were sworn in. In addition, council members were assigned as liaisons for different city commissions. The council elected the Sun Post as the paper of record for the City. The request for bids, brought forth by the Recreation department, was approved. Crystal Parks and Recreation Advisory Commission Minutes – Page 3 January 4, 2023 Mr. Morgan gave reports for park maintenance, and Mr. Berggren for recreation programming. Mr. Elholm gave the Director’s report. Ms. Haney will receive the Park and Recreation Board/Commission Award from MRPA at a luncheon on January 13. This award is given to one member of a citizen’s advisory or policy-making board in the parks and recreation field. Mr. Elholm gave the Friends of Crystal Parks report. They are planning the Cheers to Crystal beer-tasting event on March 10, 2023, and have secured a few breweries. Mr. Sumnicht gave a Crystal Frolics report. During the 2023 Crystal Frolics, the event will double as a community-wide food drive. The Frolics will use a different platform to host the Crystal Frolics website. The site will also have an option for online fundraising. Mr. McCaffrey made a motion to adjourn the meeting; Mr. Onesirosan seconded the motion. The commission adjourned the meeting at 9:16 pm. John Elholm, Recorder PLANNING / DEVELOPMENT approved: 01/04/2023 Item Process: Status Becker Park Courts Project · Receive Progress Updates from Staff 2023 Grand Opening · Participate in Grand Opening Celebration Bassett Creek Dog Park Project · Receive Progress Updates from Staff 2023 Construction · Provide Input on Project 2023 Grand Opening · Participate in Grand Opening Celebration Welcome Park Improvements · Receive Progress Updates from Staff 2023 Construction · Provide Input on Project 2023 Grand Opening · Participate in Grand Opening Celebration Broadway Park Improvements · Receive Progress Updates from Staff 2023 Construction · Provide Input on Project Crystal Highlands Park Improvements · Receive Progress Updates from Staff 2023 Construction · Provide Input on Project Bassett Creek Disc Golf Course Project · Receive Progress Updates from Staff 2023 Construction · Provide Input on Project Community Center Parking Lot Project · Receive Progress Updates from Staff 2023 Construction · Provide Input on Project Other Capital Improvement Projects · Receive Project Updates from Staff Pool and Community Center · Provide Input on Capital Improvement Items Park Tour · Visit sites for project and program ideas Locations TBD · Discuss ideas and provide input 2023 PARK AND RECREATION COMMISSION WORK PLAN PROMOTION / COMMUNITY OUTREACH approved: 01/04/2023 Item Process: Status Community Events and Programs.· PRC Representation at Major P&R Events · Assist with Crystal Frolics Activities · Promote P&R at Non-City Activities Recognition · Select Neighbors Rec. Neighbors Awards · Select Crystal Frolics Button Design Awards Recreation · Provide Input on Programs Being Offered · Provide Feedback on Programs Attended Summer Meetings · Encourage Citizen Participation at Meetings 4 Neighborhood Meetings May 3: Winnetka Hills Park (Arbor Day) June 7: Becker Park July 5: Kentucky Park August 2: Bassett Creek Park Partnerships · Support other Community Groups & Events Friends of Crystal Parks Crystal Frolics Committee, Inc. · Encourage Collaborative Fundraising Marketing · Promote P&R through Social Networks · Take Photos in Parks and at Events · Monitor Web Site, etc. for Corrections · Encourage Links to P&R Web Site 2023 PARK AND RECREATION COMMISSION WORK PLAN Date Time Place Notes January 4 7pm Community Center February 1 7pm Community Center March 1 7pm Public Works New Location April 5 6:45pm Community Center Tree Board @ 6:45; PRC @ 7 May 3 7pm Winnetka Hills Park Arbor Day Event @ 6pm June 7 7pm Becker Park June 21 TBD Start at Community Center PRC Tour of Various Parks July 5 7pm Kentucky Park August 2 7pm Bassett Creek Park September 6 7pm Community Center PRC park clean-up before mtg. October 4 7pm Community Center November 1 7pm Community Center December 6 7pm Community Center All Meetings are on Wednesday Nights Park and Recreation Commission 2023 Meeting Dates Park and Recreation Advisory Commission Monthly Maintenance Report January, 2023 Vandalism: • Disposal of furniture at Bassett Creel Park cul-de-sac off of 29th Ave. Projects: • Removal of Emerald Ash Borer infected trees • City wide inspection of diseased trees • Submitted trash haulers report to MPCA for 2022 -42,22 tons of garbage collected (84,400 lbs.) -$3,428.00 tipping fee • Ice rink maintenance • EDA house clean-ups • Snow removal • Playground inspections and repairs • HVAC maintenance at city buildings • Pesticide applicator recertification • Garbage pick-ups • Coordinate 2023 park, building and forestry projects • Solicit HVAC contract for New police building • Facilitate re-keying operations at City Hall (CCC nest year) Future: • Ash tree removals and tree trimming • Ice rink maintenance • Snow removal • Playground inspections • Interior building painting at Public Works/City Hall • Trash removal • EDA house and property clean-ups • Warming house maintenance • Building maintenance • Purchase 2023 equipment and supplies • Prep for 2023 parks and facility improvement projects • HVAC upgrades at Valley Place warming house • HVAC upgrades at Public Works • Replace soffit and fascia at Welcome warming house building • Order replacement park trees through Hennepin County tree sale 4800 Douglas Drive North • Crystal, Minnesota 55429-3553 Tel: (763) 531-0052 • Fax: (763) 531-0949 • www.crystalmn.gov P R O J E C T S U M M A R Y F E B R U A R Y 2 0 2 3 Below is a highlight of the projects that will be happening in the City of Crystal. These projects will be taking place at numerous parks and buildings throughout the city. Updated Flooring The Valley Room was the home base for City Staff during the new PD construction and the City Hall remodel. With the room empty, new flooring will be installed, and the room will be available for programs and rentals again. Welcome Park Building Improvements The aging building at Welcome will have new fascia and soffits installed this spring. The soffits will help regulate the building temperature, while the fascia will add a finishing touch to the exterior. HVAC at Valley Place Building The Valley Place Park building will get an upgraded HVAC unit to accommodate year-round use. The new unit will provide both heating and cooling. The building is a warming house in the winter and hosts day camps in the summer. Spring Tree Sale Hennepin County is selling trees to restore and improve woodland areas and increase wildlife habitat. Crystal will purchase trees that will be planted throughout the City and also stored in our gravel-bed nursery. P R O G R A M S U M M A R Y F E B R U A R Y 2 0 2 3 Below is a highlight of the programs offered by the Crystal Recreation Department. Occasionally we will recap some key special events we offer. Picnic and Field Rentals Individuals and groups can begin reserving athletic fields and picnic shelters in the City of Crystal on February 1. We have ten rentable picnic areas and eleven rentable athletic fields throughout Crystal. Winterlude We look forward to hosting Winterlude for the second year at Valley Place Park on February 4. The event will allow participants to pause from life and enjoy some great outdoor activities and entertainment. AARP will offer free tax help to seniors and low- income families starting February 10. This service will be available every Friday until the tax deadline. This program is by appointment only. We partner with the City of New Hope on several programs and events throughout the year. In February, there are two events at their golf course: winter golf and a Valentine's luncheon. AARP Taxes Programs at the New Hope Golf Course