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2022.03.15 Work Session Packet 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: March 11, 2022 City Council Work Session Agenda Tuesday, March 15, 2022 at 6:15 p.m. Council Chambers/Zoom Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held on Tuesday, March 15, 2022 at _____ p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. If the agenda items are not completed in time for the regular City Council meeting at 7 p.m., the work session will be continued and resumed immediately following the regular City Council meeting. The public may attend the meeting via Zoom by connecting to it through one of the methods identified on the City Council Meeting Schedule for Tuesday, March 15, 2022. I. Attendance Council members Staff ____ LaRoche ____ Norris ____ Parsons ____ Gilchrist ____ Adams ____ Elholm ____ Banks ____ Larson ____ Budziszewski ____ Ray ____ Cummings ____ Revering ____ Kiser ____ Sutter ____ Serres II. Agenda The purpose of the work session is to discuss the following agenda items: 1. Review 2022 street maintenance project bids.* 2. Quarterly police update. 3. Continue discussion of inclusion commission. 4. Constituent issues update. 5. City manager check-in. 6. New business. * 7. Announcements. * III. Adjournment The work session adjourned at ______ p.m. * Denotes no supporting information included in the packet. Auxiliary aids are available upon request to individuals with disabilities by calling the city clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. CCCRRRYYYSSSTTTAAALLL PPPOOOLLLIIICCCEEE DDDEEEPPPAAARRRTTTMMMEEENNNTTT “Service with Compassion, Integrity, & Professionalism” TO: Mayor and Council Members FROM: Stephanie K. Revering, Chief of Police CC: Anne Norris, City Manager DATE: March 10, 2022 SUBJECT: WORK SESSION ITEM ___________________________________________________________________________ MMEEMMOORRAANNDDUUMM The police department would like to provide you with our quarterly update on Tuesday, March 15, 2022. We have several items to discuss, including our 2021 Annual Report (which you received in your packet), an update on the construction of the new police department, along with the signage on the building. As always, please let me know if you have any questions. Thanks. CRYSTALCRYSTAL P O L I C E D E P A R T M E N TPOLICE DEPARTMENT Ser©ice with compassion, integ¢it® and professionalism. A N N U A L R E P O R TANNUAL REPORT 2 0 2 12021 ROCCO Crystal’s First K9 EOW 2021 Crystal Police Department Annual Report 3 2 In 2012, the Crystal Police Department was fortunate to begin its K9 program with its ﬁ rst K9, Rocco. Rocco was born in Slovakia, in Central Europe. He trained with the St. Paul Police Department and joined the Crystal Police Department at 15 months old. Rocco worked successfully alongside his handler, Sgt. Geoff Kusick, for six years. During that time, the team received many awards and accolades for its numerous apprehensions, exemplary community engagement work, and for Rocco’s phenomenal disposition. Rocco passed away on Oct. 22, 2021. On the Cover TABLE OF CONTENTS Message from the Chief/Department StaƟ sƟ cs ............................3 AdministraƟ on Division ...............................................................4 Public InformaƟ on Offi cers/Social Media .....................................4 Department Training/Offi cer Wellness Program ..........................5 Records Division ..........................................................................6 Patrol Division .............................................................................7 K9 Unit/Drone Unit ......................................................................8 Community Service Offi cers/Animal Control Offi cer .....................9 West Metro SWAT/NegoƟ aƟ ons Team ........................................ 10 West Command Mobile Field Force ........................................... 10 InvesƟ gaƟ ons Division ............................................................... 11 Northwest Metro Drug and Violent Crime Force ........................ 11 Use of Force StaƟ sƟ cs .........................................................12 – 13 Compliance Checks .................................................................... 13 Community Engagement ....................................................14 – 15 Community Events .............................................................16 – 17 Department Awards ................................................................. 18 New Police Building ................................................................... 19 In Memoriam: K9 Offi cer Rocco 3 3 Crystal Police Department Annual Report I am unbelievably proud to present to you our 2021 Annual Report. The men and women of the Crystal Police Department work tirelessly every day to serve our community with compassion, integrity and professionalism. With that said, 2021 has been an especially challenging time for law enforcement, but our team has persevered and proudly continued this tradition of service. While property crimes in our community have decreased signiﬁ cantly over the last year, we have not been immune to the increase in violent crime that is being seen throughout the metro area. We will continue to collaborate with our local, county, state and federal partners to ﬁ nd strategic, well-thought- out approaches to combat crime while representing the best in innovative, engaging police work focused on keeping our communities safe. And we will continue to lead while remaining focused on policing all of our populations with respect and dignity. In this report, you will see many of the faces and names of those who have chosen Crystal Police as their destination department and have chosen Crystal as the community in which they want to serve. We are proud of this team and hope this report will add to your pride in those who are here to serve you. As your police chief, I am humbled to serve you, our ofﬁ cers, civilian staff and dedicated volunteers. One thing I have noticed throughout this past year is the unbelievable support our department receives from you, our residents, community and business leaders. We can’t thank you enough as we continue to strive for the best policing standards in this county, state and country. I urge you to reach out to me directly with any questions you may have about this report and please continue to follow us on social media. With respect and gratitude, Stephanie K. Revering Chief of Police Crystal Police Department MESSAGE FROM THE CHIEF CRIMES 2017 2018 2019 2020 2021 Arson 31141 Assault 186 128 130 135 163 Burglary 62 35 52 52 44 Criminal Sexual Conduct 15 10 16 25 26 Disorderly Conduct 43 25 18 67 58 DWI 160 134 118 211 147 Drug Violations 109 87 52 110 65 Family Offenses 4 3 13 27 20 Fraud 111 145 140 139 149 Homicide 31152 Kidnapping ----4 Liquor Violations 885710 Pornography/Obscenity ----6 Property Damage 88 70 77 122 128 Robbery 17 11 19 20 25 Theft 399 429 505 543 380 Trespassing ----15 Vagrancy 00002 Vehicle Theft 29 47 45 67 79 Weapon Violations 18 8 18 39 34 Other Offenses 118 129 125 177 198 Service Calls Vehicle Contacts/ CitaƟ ons Department Statistics Crystal Police Department Annual Report 3 4 Sworn Ofﬁ cers Civilian Support Personnel Divisions 34 15 4 32,338 Calls for service ADMINISTRATION DIVISION The police chief and deputy chief provide overall leadership to the police department’s 34 sworn ofﬁ cers and 15 civilian support staff. The leadership goal is to model, motivate and equip staff to live out the department’s mission of serving all residents, businesses and visitors in Crystal with compassion, integrity and professionalism. Stephanie Revering Police Chief Brian Hubbard Deputy Police Chief In addition to guiding the work of the department staff, the chief and deputy chief are engaged with the community and continually interacting and connecting with those who live, work and visit the city to ensure that the department is serving and meeting the expectations of the community. Police administration is also responsible for making sure the department is in compliance with all state, federal and Constitutional laws. Public Information Ofﬁ cer/ Social Media The department takes pride in its transparency with the community. We work hard to provide timely and accurate information about incidents, crime trends and police department activities. We do this by maintaining regular contact with the community, valuing a timely response to citizens and business owner inquiries, and by maintaining an open-door policy with local media. Our department seeks to be a model in information sharing and engagement with the public. One of the department’s primary strategies for sharing information is through the use of social media to share pertinent and timely information 8,657 Facebook Twitter 4,976 Nextdoor 7,67586657 Faceceebobobok TwTwwitititittetetetrr 4 99776 Neeextxtxtxtdodododor 7 6675 FollowersFollowersFollowers (up 20%) about city events, safety tips and the many ways the department is impacting the community. The department is appreciative of its regular social media followers. 3 5 Crystal Police Department Annual Report Department Training Continual, timely, relevant and diverse training in a wide array of topics is a priority for the department. It helps ensure all ofﬁ cers will successfully serve the community in the best possible way. Some training is conducted in-house by certiﬁ ed ofﬁ cers in areas such as defensive tactics, weapons use, de-escalation and DWI detection. Ofﬁ cers also regularly attend outside trainings in areas such as emergency vehicle operation, search and seizure laws, mental health and crisis intervention, court orders and legal issues, to name a few. All ofﬁ cer trainings are approved by the MN POST Board and far exceed the minimum amount of content and hours required by the POST Board. C p c S d O o o A m Training Hours 4,800+ Hours Per Ofﬁ cer 121 Ofﬁ cer Wellness Program Workout On Duty Program Employees can exercise while on-duty, within parameters, while remaining available for calls. Studies have shown that ofﬁ cers who can complete exercise, stretching or meditation during their shift are healthier and more engaged. In 2021, the department continued developing and implementing its Ofﬁ cer Wellness Program. The program provides training, guidance and assistance to all employees regarding physical, mental and emotional well-being. The ultimate goal is to help employees navigate the unique challenges of working in policing while providing the best possible service to the community. Additional beneﬁ ts of the Wellness Program include reducing ofﬁ cers health risks and job-related injuries while decreasing absenteeism. In 2022, the department will expand the Wellness Program to develop a multi-faceted incentive program to encourage employees to increase their focus on physical wellness. Some components of the Ofﬁ cer Wellness Program include: Mental/Emotional Well-being: Check-Up from the Neck Up Every employee meets with a mental health professional at least once per year or more, as needed. Critical Incident Stress Debriefs Ofﬁ cers who are part of a critical or especially difﬁ cult event meet with a mental health professional who facilitates a session to help debrief and process events. The goal is to help ofﬁ cers move past the incident and avoid Post Traumatic Stress Disorder (PTSD) or other problems. Peer Support Team In partnership with the New Hope and Robbinsdale police departments, there is a team of employees specially trained to support those experiencing hardships and/or crisis. The team gives support, guidance and resources to coworkers. Crystal Police Department Annual Report 3 6 RECORDS DIVISION The records division is the hub of the entire police department and keeps everything functioning and running smoothly. The division consists of a records manager, an evidence technician and three records staff. Some of the records division’s main functions include: • Being the face of the police department for anyone who comes to the department’s front counter. • Maintaining a variety of police records, arrest ﬁ les and logs of criminal histories, warrants, citations, ﬁ ngerprints and pertinent information relating to law enforcement data. • Complete specialized research to assist staff in locating information • Transcribing statements taken from ofﬁ cers, victims, suspects and witnesses. • Providing reports for those that request them in compliance with Minnesota Data Practice Laws. • Processing Permit-to-Purchase applications for residents. Records Manager Sue SeƩ er The evidence technician is responsible for receiving all evidence and property taken in by the police department and maintaining its chain of custody, ensuring its integrity. The evidence technician also catalogs this evidence and ensures it is held the required amount of time and is properly returned. The evidence technician is also responsible for processing requests for evidence or information from the city and county attorney and other requests. Property/Evidence Reports Written Permit to Purchase Checks Completed Data Records Requests Audio Recordings Transcribed 7,000+ 210 1,694 236 T r a d c i a e a r T r f c r Property and Evidence Items Booked Safe-kept Items or Found Property Evidence and other Requests 27,000+ 300+ 750+ Body Camera/Squad Recordings 19,053 Recorded Statements 552 3 7 Crystal Police Department Annual Report PATROL DIVISION Patrol Lieutenant Pete Underthun The patrol division is the largest segment of the Crystal Police Department. It is led by the patrol lieutenant and includes six sergeants and 18 police ofﬁ cers. Calls for Service 32,338 475 Arrests for... • Misdemeanors • Gross Misdemeanors • Felony Crimes • Warrants • Court Order Violations 2,982 Vehicle Contacts 1,694 Citations Issued The patrol division has an expansive range of duties, all based on providing service and ensuring safety for a broad range of customers contacted within the City of Crystal. Through all functions, the patrol division is focused on service with compassion, integrity and professionalism. This is our basis for forming a participative community partnership with safety and security as the goal. Crystal Police Department Annual Report 3 8 K9 Unit The Crystal Police Department has two ofﬁ cers certiﬁ ed as K9 handlers: Ofﬁ cer Caleb Selin has K9 partner Leo and Ofﬁ cer Mike Callan has K9 partner Ace. These K9 partners assist in searching for missing persons, weapons and drugs, making apprehensions of wanted criminals, and participating in community events and dog demonstrations for many community groups. Crystal’s outstanding K9 teams are possible thanks to the generosity of many in the community who help to fund the purchase, training and care for these partners. The department is very appreciative of the Crystal VFW, Crystal Lions and the West Metro Fire Relief Association for their signiﬁ cant, on-going support of our K9 program. K9 Training Hours 362 Drone Unit The Crystal Police Department Drone Unit began in 2020, consisting of six ofﬁ cers certiﬁ ed as Federal Aviation Administration (FAA) drone pilots. Ofﬁ cers underwent a training program to prepare for the FAA Remote Pilot Certiﬁ cation exam. After passing the exam, our drone pilots develop their skills with frequent training opportunities. The Crystal Police Department uses the DJI Mavic 2 Enterprise Dual drone, which features a high- deﬁ nition camera and a thermal camera that reads heat signatures. Since becoming FAA certiﬁ ed, the drone has been deployed 36 times. These deployments include training, searching for missing people, assisting K9 ofﬁ cers in searching for suspects and searching for contraband. 3 9 Crystal Police Department Annual Report Community Service Ofﬁ cers Community Service Ofﬁ cers (CSOs) are a team of civilian police department employees who provide essential support to police ofﬁ cers and the community. Their support functions include bookings, monitoring people in custody, handling after-hours animal complaints, and a variety of other requests for assistance by community members. They also conduct the majority of parking and code enforcement activities, as well as routine patrols. CSOs are often engaging with the community at many city and police events. Most of the department’s CSOs are college students working to become a licensed peace ofﬁ cer while getting law enforcement experience. Many CSOs go on to get a licensed police ofﬁ cer position with the City of Crystal. Full Time CSOs Part Time CSOs 2 3 Animal Control Ofﬁ cer The department shares one full-time animal control ofﬁ cer (ACO) with the New Hope Police Department. The ACO responds to animal complaints, dealing with sick or injured animals and conducting animal abuse investigations. The ACO also assists in training new community service and patrol ofﬁ cers in Crystal and New Hope by reviewing animal-related ordinances and oversees animal boarding for both cities. Non-animal Related Service Calls 5.5% Citizen Calls 90.5% Calls for Service (307 TOTAL) Ofﬁ cer-initiated Complaints 4% Crystal Police Department Annual Report 3 10 West Metro SWAT/ Negotiations Team The Crystal Police Department partners with the cities of New Hope and Robbinsdale to provide critical incident response services to the three cities encompassing more than 58,300 residents. The Crystal Police Department has ﬁ ve ofﬁ cers and three negotiators currently assigned to the team. Team members are on-call 24 hours a day, seven days a week and are specially selected based on exceptional work performance and competency. The team assists in bringing peaceful resolutions to high- risk situations including barricaded suspects, hostage situations, and high-risk warrant service or when more specialized training and tools are needed. West Command Mobile Field Force The Crystal Police Department has three ofﬁ cers assigned to the West Command Mobile Field Force. This team is made up of ofﬁ cers from all law enforcement agencies in Hennepin County and was created to rapidly respond to civil unrest or riot situations throughout Hennepin County, outside of Minneapolis, to provide the community with safety while protecting peaceful protest activities. Team members each completed more than 40 hours of training in the use of tactics and equipment in response to protecting life and property. The team was deployed three times for a total of 16 hours in 2021. ore specialized training and tools PopulaƟ on Served: 58,000+ s are needed.s are Training Hours per Member: 100+ 2021 Team Deployments: 4 3 11 Crystal Police Department Annual Report INVESTIGATIONS DIVISION The investigations division is led by the investigations lieutenant and includes four general investigators and one investigator assigned to the Northwest Metro Drug and Violent Crime Task Force. Investigators Cases Assigned 5 2,897 The Northwest Metro Drug and Violent Crime Task Force is a multi-agency task force that works together in the Northwest Suburbs to lessen the impacts of violence and drugs through investigation, arrest and prosecution of those responsible for violent crime and drug trafﬁ cking in our communities. The Northwest Metro Drug and Violent Crime Task Force includes: • Brooklyn Park Police Department • Crystal Police Department • Hennepin County Sheriff’s Ofﬁ ce • New Hope Police Department • Plymouth Police Department • Robbinsdale Police Department Investigator’s daily work includes following up on all types of reports taken by patrol ofﬁ cers for all types and levels of crime, identifying and locating suspects, conducting interviews with victims and suspects and witnesses, drafting criminal complaints and search warrants, locating and analyzing video surveillance and other evidence, writing reports and testifying in court. With the increased evidentiary value of cell phones and other electronic devices, investigators more and more rely on the data that can be located on these devices to help solve crimes. The Crystal Police Department purchased advanced forensic equipment and trained an investigator to work with it as additional tools to ensure successful device data extraction to aid with the arrest and prosecution of suspects. Northwest Metro Drug and Violent Crime Force Crystal Police Department Annual Report 3 12 Use of Force Statistics Beginning in February 2021, the department completely revised its Use of Force Policies, developing a new threshold and procedure for reviewing and recording uses of force. Under the new policy, any use of force greater than placing handcuffs on a compliant individual requires a separate Use of Force Report. This includes crime suspects and those in crises who may be a danger to themselves or others. This report, the incident report, and all body-worn camera footage is reviewed by a supervisor, the division lieutenant and the deputy chief, ensuring all use of force is conducted properly, within policy and according to training. From February to December 2021, the department responded to 32,338 calls for service, with force used on non-compliant individuals 83 times, well less than .5% of all contacts. This statistic speaks to the importance ofﬁ cers place on using calm, de-escalating techniques to reduce the need for force. 22 8 18 Reason for Response (149) To defend an ofﬁ cer (22) To defend another (19) Restraint from self injury (18) Execute legal process (15) Execute other duty imposed (8) Protect from GBH or death (3)5562452Type of Force (163) Handcuffs (40) Takedowns (24) Joint manipulation and muscling (52) Firearm pointed (22) Suspect Injury Reported (86)Offi cer Injury (83) None (67) Minor injury visible (9) No (75)Yes (8) Minor injury not visible (10) Spit mask (6) Strikes, knees, kicks (5) Hobble (5) Taser probes (3) Taser drive stun (2) Less lethal pointed (2) Less lethal ﬁ red (1) Impact weapons (1) To effect lawful arrest (63) 3 13 Crystal Police Department Annual Report 2342 1Use of Force by Race (83) 55 49 8 4 13 Level of Resistance (192) Unarmed passive (55) Compliance Checks Alcohol and Tobacco Checks The Crystal Police Department conducts annual compliance checks for all businesses licensed to sell alcohol or tobacco in the city to ensure underage sales are not occurring. Compliance check reports are forwarded to the city council for any action for non-compliance. In addition, the department conducts occasional free training for servers and managers regarding how to properly regulate the sale of these products to minors. Predatory Offender Registrations The department conducts bi-annual checks of all individuals required to register as Predatory Offenders by the State of Minnesota. In addition, the department is responsible for notifying the community when Level 2 or 3 offenders move into their proximity. g g g p p y of thesese pppprororoduduductctctsss tototo mmminininorororsss. s o a. y y. Checks on Registered Predatory Offenders 5’10” 5’8” 5’6” 5’4” 6’ 59 Alcohol Checks Tobacco Checks Servers Trained 2217 20 High risk situation (14) Unarmed assault (13) Other (6) Armed ﬁ rearm (3) Armed blunt weapon (2) Armed edge weapon (1) Black (48) White (23) Native American (5) Hispanic (4) Other (1) Verbal non compliance (49) Unarmed active (48) Armed other (1) Crystal Police Department Annual Report 3 14 COMMUNITY ENGAGEMENT The Crystal Police Department has a proud tradition of reaching out to the community to build relationships, develop connections and cultivate partnerships. These relationships are key to the department’s success, ensuring positive interactions with law enforcement while making Crystal a great community to live, work and frequent. The department seeks out ofﬁ cers, staff and community partners who value and empower these connections. Juvenile Offi cer The juvenile ofﬁ cer is a new position created in 2021, focused on ﬁ nding creative ways for ofﬁ cers to connect with youth in Crystal. The juvenile ofﬁ cer teaches the D.A.R.E. program, regularly interacts with schools and partners with community groups to help make Crystal a great place for youth. The juvenile ofﬁ cers also investigates juvenile offenses and issues. Community Engagement Sergeant JusƟ n Tourville The Joint Community Police Partnership (JCPP) is a partnership with Hennepin County to help create relationships and communicate with Crystal’s multi-cultural populations and faith communities. The Community Liaison is a Hennepin County employee embedded with the Crystal Police Department and is involved in many different community related events, as well as chairing our Multi-Cultural Advisory Committee (MAC). The MAC is a group of volunteers who advise the department on how to better serve the many cultures of people who live in, work in or visit the Crystal community. MAC members represent Crystal’s diverse cultural, professional and educational backgrounds. A Hennepin County Mental Health Social Worker is embedded with the department as a resource for people in crisis or struggling with mental health or chemical dependency issues. The social worker reviews all ofﬁ cer reports, seeking out those who need assistance and obtaining the necessary supports to get individuals beyond their short-term crisis or long-term situation. The goal is to provide and facilitate resources to gain stability and reduce the number of contacts between individuals and law enforcement. The Domestic Violence Advocate is a partnership with Cornerstone Advocacy Service, providing vital support services to victims of domestic violence in Crystal. A Cornerstone advocate is embedded with the department and contacts victims to address various needs, including safety planning, legal assistance, ﬁ nancial assistance, housing assistance, and other resources. The advocate reviews ofﬁ cer reports and may even intervene before a domestic violence incident occurs. JCCP Community Liaison/ MAC CommiƩ ee Mental Health Social Worker DomesƟ c Violence Advocate 3 15 Crystal Police Department Annual Report Crystal Police Reserves The Crystal Police Reserves are volunteers who want to give back to their community. Some are pursuing a career in law enforcement, while others want to invest in the City of Crystal. They conduct city-wide patrols, provide assistance for many community events and hold monthly meetings that focus on training and work planning. The Crystal Crime Prevention Board (CCPB) is a group of community volunteers whose mission is to “promote community and law enforcement partnerships to reduce and prevent crime within the Crystal community through education, awareness, volunteerism and other community partnerships.” The CCPB sponsors many community programs and other police department endeavors. The CCPB is always looking for new members. The Neighborhood Outreach Ofﬁ ce (NOO) is a Crystal Shopping Center storefront used for various police department functions such as trainings, meetings, community events and more. The NOO is available free of charge for meetings and gatherings of community groups, charitable organizations, the Adult Academic Program, the NorthStar Juvenile Diversion Program and others. The Adult Academic Program, in the Crystal Shopping Center, teaches English as a second language and assists adults who have other learning needs. As a part of the assimilation, students regularly interact with ofﬁ cers from the Crystal Police Department. Ofﬁ cers often visit classroom sessions to answer questions, participate in activities and get to know participants. Ofﬁ cers put on “Cop Talks” with adult students that feature presentations about safety and legal topics. The department coordinates a grant-funded Multi-Cultural Driver’s Education Program to help those learners understand U.S. driving laws and roadway safety. Neighborhood Outreach Offi ce plplplananannininingngnggg. Neiighhhbbborhhhooddd OOutreachhh 7 Reserve Ofﬁ cers Hours Volunteered 1,000 Wage Savings $30K $ Crime PrevenƟ on Board Adult Basic EducaƟ on Partnership Crystal Police Department Annual Report 3 16 5’10” 5’6” 6’ 5’8” 5’4” COMMUNITY EVENTS After scaling back some events in 2020 due to COVID, the Crystal Police Department was excited to expand its engagement throughout 2021. Some events the department participated in 2021 included: BIRTHDAY BRIGADE This program consists of a parade of police and ﬁ re vehicles driving by a residence to wish a child a happy birthday. The opportunity started at the height of the COVID pandemic when kids couldn’t have birthday parties and interact with friends. BIKE RODEO This annual event, sponsored with other local cities, allows the department to teach young bike riders about how to enjoy riding safely. IDENTITY THEFT SEMINAR Sponsored by the Crystal Crime Prevention Board, this seminar discusses ways the community can protect themselves from being a victim of identity theft and learn about current scams and tactics. POLAR PLUNGE Each winter, department members raise funds and plunge into the frigid waters of a local lake as part of this fundraiser for Special Olympics MN. CAR SEAT CLINICS (& TECHNICIAN) Several times a year, the department sponsors a car seat clinic to help young families ensure they have the proper car seat(s) and that they are installed properly. In addition, an ofﬁ cer is certiﬁ ed as a car seat specialist and assists residents at times when a clinic is not scheduled. CRYSTAL FROLICS This annual city festival includes ofﬁ cers conducting foot patrols and engaging with community members who come to celebrate Crystal. NATIONAL NIGHT OUT Community members host neighborhood block parties every August to get to know each other. Department staff attend each party and engage with the community, answer questions and hear concerns. VEHICLE FAIR This family fun event is held at the Crystal Community Center and attendees can climb through police, ﬁ re, and public works vehicles, as well as many other unique vehicles from local businesses and neighboring cities. 3 17 Crystal Police Department Annual Report MOVEMBER Each November, ofﬁ cers are allowed to have a little fun and grow out facial hair in exchange for donations that go towards cancer research, suicide prevention, and the Crystal Crime Prevention Board. CITIZENS ACADEMY The Crystal, New Hope and Robbinsdale police departments partner on this annual six-week event providing community members an opportunity to learn more about local law enforcement, their policies and procedures. SANTA PARADE Police ofﬁ cers and ﬁ reﬁ ghters from Crystal, New Hope and Robbinsdale provided a lights and siren escort for Santa and Mrs. Claus for a three-hour tour through all three cities. This event was held for the ﬁ rst year in 2021. SHOP WITH A COP Crystal police ofﬁ cers take local students shopping for the holidays. The students are recommended by staff at their local schools or community organizations based on need. LAW ENFORCEMENT TORCH RUN This state-wide effort sponsored by Special Olympics MN brings the “Special Olympics Flame Of Hope” through the state to their annual competition. Department members either run, bike or walk while carrying the ﬂ ame through the city. DOMESTIC VIOLENCE SEMINAR This annual seminar, sponsored by the Crystal Crime Prevention Board, talks about the dynamics of domestic violence in our community and the resources available for those who are victims of domestic violence, those who want to help victims, or those who want to work to prevent domestic violence in our community. TOYS FOR TOTS The Crystal Police Department, along with other departments throughout the metro area, serves as a drop spot for toys, which are loaded into squad cars and delivered to a ﬁ nal drop location. TREEHOUSE YOUTH KICKBALL GAME A ﬁ rst in 2021, ofﬁ cers from Crystal and New Hope partnered with Treehouse for Youth for positive interactions with local teens during a game of kickball, topped off with a water balloon ﬁ ght. Crystal Police Department Annual Report 3 18 DEPARTMENT AWARDS Crystal police ofﬁ cers do outstanding work every day to serve, protect and assist those in the community. Most of their work may go unrecognized – and all employees understand that is part of their jobs – however, there are times when the actions of employees surpass the department’s motto of service with compassion, integrity and professionalism. The following Crystal Police Department employees received awards for these extraordinary accomplishments in 2021: Life Saving Award Chief’s Award • Ofﬁ cer Zach Fecteau • Ofﬁ cer Armando Valenzuela Meza • CSO Alex Tingle • Sergeant Jon Kurtz • Ofﬁ cer Jordan Myhre • Ofﬁ cer Marcus Issa • Records Manager Susan Setter • Evidence Technician Jen Novak • Records Staff Rachel Dicks Award of Merit Ofﬁ cer Cole Horner ExcepƟ onal Performance Award • Ofﬁ cer Cole Horner • Ofﬁ cer Jordan Myhre • Ofﬁ cer Andrew Robles • Sergeant Gabe Storz • Sergeant Adam Harrer • Ofﬁ cer Nick Schwalbe • Ofﬁ cer Zach Fecteau • Ofﬁ cer Mike Callan (K9 Ace) 5 Years of Service 10 Years of Service 20 Years of Service Sergeants Adam Harrer and Gabe Storz receive Exceptional Performance Awards from Crystal Police Chief Stephanie Revering. Police Chief Stephanie Revering presents awards to (left to right) Ofﬁ cer Armando Valenzuela Meza, CSO Alex Tingle and Ofﬁ cer Andrew Robles. Ofﬁ cer Mike Callan Investigator Tim Tourville Ofﬁ cer Jessica Donahue 3 19 Crystal Police Department Annual Report NEW POLICE DEPARTMENT BUILDING In June 2021, after years of planning, construction began on a new 23,800 sq. ft. police department facility adjacent to Crystal City Hall. The building will replace a 50-year-old facility with signiﬁ cant structural, safety and security concerns, as well as inadequate space. The $16 million project will be paid for with cash from the city’s building and other capital funds and a $4 million state bond. Police department operations and staff have relocated to various locations throughout the city during the demolition of the old facility and construction of the new one.The new building features efﬁ cient, safe work and training spaces, including a secure, centralized evidence storage area. There will also be an up-to- date jail detention facility, secure indoor vehicle storage, a dedicated space for K9 ofﬁ cers, and expanded locker room and ofﬁ cer wellness spaces. The new facility is expected to be open in fall 2022. Public tours will be offered prior to the building opening. Crystal Police Department Annual Report Acknowledgments Lieutenant Pete Underthun City of Crystal 4141 Douglas Dr. N. Crystal, MN 55422 763-531-1014 police.crystalmn.gov Mayor Jim Adams City Council Brendan Banks John Budziszewski David Cummings Therese Kiser Nancy LaRoche Olga Parsons City Manager Anne Norris Police Chief Stephanie Revering Deputy Chief Brian Hubbard Records Manager Sue Setter Sergeants Brandon Dorr Adam Harrer Jon Kurtz Geoff Kusick Doug Leslin Gabe Storz Justin Tourville Memorandum DATE: March 9, 2022 TO: Mayor and City Council FROM: Anne Norris, City Manager SUBJECT: Continued discussion - draft work plan regarding inclusion – creating equity and inclusion commission ____________________________________________________________________ Since last year, the City Council has spent significant time on defining its strategic priority of making Crystal “an inclusive community so all feel welcome” so that diversity within our community is valued and appreciated. A consultant, ImpactLives, was hired to lead several community conversations. The executive summary of these conversations included the shared meanings of diversity, equity and inclusion and identified key opportunity areas. From this report, staff developed a draft work plan to address the key opportunity areas which Council discussed last November. The City Council discussed a distilled version of the work plan at its January and February work sessions and made several minor changes. The majority of the discussion on February 10 was whether to create and what an advisory commission focused on inclusion might look like. Based on the discussion at the February 10 work session, City Attorney Gilchrist (with input from me) drafted the attached ordinance creating an Equity and Inclusion commission and proposed bylaws for that commission. Both documents were loosely based on Golden Valley’s equity commission which was the basis for much of the Council’s February 10 conversation and edited based on the Council’s comments. These documents were emailed on March 4 to give the Council sufficient time to review them prior to the work session discussion on March 15. At the March 15 work session, the Council should review these draft documents for necessary changes and discuss the next step(s). Attach: DRAFT 3-3-22 1 CR205-30-781348.v3 CITY OF CRYSTAL ORDINANCE No. 2022-____ AN ORDINANCE ESTABLISHING THE EQUITY AND INCLUSION COMMISSION The City of Crystal ordains: ARTICLE I. Legislative Findings. 1.01. Pursuant to Section 2.02 of the Crystal City Charter: “The council may by ordinance establish boards or commissions to advise the council with respect to any municipal function or activity, to investigate any subject of interest to the city, or to perform quasi- judicial functions.” 1.02. Chapter III, Section 305 of the City Code provides for the creation and operation of City commissions. 1.03. The City Council determines it in the best interests of the City to establish a commission to assist the City Council in fostering a community that is safe, welcoming to all members, and dedicated to equity and inclusion. ARTICLE II. Commission Established. The City Council hereby establishes a commission as follows: 2.01. Establishment. The “Equity and Inclusion Commission” (“Commission”) is hereby established for the City of Crystal. 2.02. Purpose. The purpose of the Commission is to promote and nurture a safe and welcoming community dedicated to the values of equity and inclusion. 2.03. Duties. The Commission shall advise and make recommendations to the City Council in matters relating to diversity, equity, and inclusion. In accordance with its bylaws and annual work plan, and through the collaboration and cooperation of City staff, the Commission shall: (a) Analyze the City’s processes, procedures, policies, and ordinances as directed by the City Council on matters of equity and inclusion; (b) Present the results of programs of research and recommend changes to process, procedures, policies, and ordinances to the City Council based on those results; (c) Regularly review and evaluate the City’s community outreach methods and activities to ensure messaging reaches diverse populations and provide inclusive participation opportunities; DRAFT 3-3-22 2 CR205-30-781348.v3 (d) Communicate the City’s equity and inclusion work and facilitate community engagement and feedback as approved by the City Council; and (e) Collaborate with organizations to host and promote events that educate the community on issues of equity and inclusion, and other issues and to promote awareness and appreciation of diversity. 2.04. Members. The Commission shall be made up of seven members appointed by the City Council. Prospective members will participate in the application and interview process established by the City Council. The Commission shall be appointed on an at large basis. The City Council shall seek to have said appointments reflect the diverse voices and perspectives in the community. 2.05. Qualifications. Commission members must be residents of the City, or owners of businesses within the City, and be at least 15 years old. 2.06. Removal. Commission members may be removed from the Commission, with or without cause, upon a majority vote of the City Council. 2.07. Vacancies. The City Council will appoint to fill any vacancies occurring on the Commission. The person appointed to fill a vacancy shall serve the remainder of the unexpired term. 2.08. Reappointment. A member seeking reappointment shall be required to work through the application and interview person in the same manner as any other applicant for the position. 2.09. Term. Commission members shall be appointed to a three-year term. Terms shall commence on January 1. Terms shall be staggered as follows to help ensure continuity in the Commission’s work: (a) One term shall expire on December 31, 2023. (b) Three terms shall expire on December 31, 2024. (c) Three terms shall expire on December 31, 2025. 2.10. Other Commissions. Commission members may not serve on other City boards or commissions concurrently with serving on the Commission. 2.11. Compensation. Commission members shall serve without compensation and are not eligible for reimbursement of expenses incurred in conducting the work of the Commission. 2.12. Liaisons. The Commission shall have a liaison as appointed by the City Council. DRAFT 3-3-22 3 CR205-30-781348.v3 2.13. Operations. The Commission shall conduct itself in accordance with this ordinance, Section 305 of the City Code, and all other applicable laws and ordinances. 2.14. Sunset; Extension. The Commission sunsets ____ years from the effective date of this Ordinance, unless the City Council acts by resolution to extend its term. ARTICLE III. Effective Date. This ordinance is effective upon adoption and 30 days after publication. This is a special ordinance and shall not be codified in the City Code. First Reading: ____________, 2022 Second Reading: __________, 2022 Council Adoption:_________, 2022 Publication: Effective Date: BY THE CITY COUNCIL Jim Adams, Mayor ATTEST: ____________________________ Christina Serres, City Clerk DRAFT 3-3-22 1 CR205-30-781349.v3 CITY OF CRYSTAL EQUITY AND INCLUSION COMMISSION BYLAWS AND OPERATIONAL PROCEDURES ARTICLE I MISSION AND DUTIES 1.1 Mission. The Crystal City Council adopted Ordinance No. 2022-___ (“Ordinance”) on _________, 2022 to establish the Equity and Inclusion Commission (“Commission”). The Ordinance is attached to and made part of these Bylaws and Operations Procedures (“Bylaws”). The mission of the Commission is to promote and nurture a safe and welcoming community dedicated to the values of social equity, inclusion, and justice. 1.2 Duties. The Commission is advisory to the City Council and its duties are set out in the Ordinance. The Commission must conduct its business in accordance with Section 305 of the Crystal City Code and other applicable laws. ARTICLE II MEMBERS AND TERMS 2.1 Appointment of Members. The City Council is to appoint seven members to the Commission. The City Council evaluates potential members using the application and interview process established by the City Council. The appointed members serve at the pleasure of the City Council, are volunteers (not City employees), and are not entitled to any compensation or reimbursement of expenses. Only members personally present at a meeting may vote, no proxies or alternate members are allowed. 2.2 Terms. Appointments are made effective January 1 of each year. The City Council shall appoint regular members of the Commission for three-year staggered terms. The terms of Commission members are fixed and determined at the time of appointment in accordance with the Ordinance. The City Council fills any vacancies that may occur by appointment for the unexpired terms. A vacancy shall be deemed to exist if a regular member ceases to meet residency requirements. ARTICLE III OFFICERS 3.1 Officers. The Commission shall elect a Chairperson and Vice-Chairperson from among its members at its regular annual meeting (no later than the second meeting after January 1 in each year). The Chair and Vice Chair positions rotate, and members may only serve two consecutive years as the Chair or Vice-Chair. Should the office of Chair or Vice-Chair become vacant, the Commission shall elect a successor from its membership at the next regular meeting and such election shall be for the unexpired term of said office. Officers may also delegate duties of their position to other Commissioners as deemed appropriate by the Commission. DRAFT 3-3-22 2 CR205-30-781349.v3 (a) Chair Responsibilities. The Chair is responsible for the following: (1) Working with staff liaisons to develop meeting agendas; (2) Conducting and presiding at all meetings; (3) Ensuring the Commission conducts its activities within the stated mission and bylaws of the Commission; (4) Monitoring and ensuring the progress of the Commission; and (5) Reporting to the City Council. (b) Vice-Chair Responsibilities. The Vice-Chair is responsible for the following: (1) Performing the duties of the Chair in the absence or incapacity of the Chair; and (2) Performing all other duties as prescribed by the Commission. ARTICLE VI MEETINGS 4.1 Meetings. All meetings of the Commission shall be conducted in accordance with the Minnesota Open Meeting Law and City Code. This means all discussion of Commission business among a quorum of members must occur at a meeting which has been posted and is open to the public. The presence of a majority of all regular members currently appointed to the Commission shall constitute a quorum for the purpose of conducting its business and exercising its powers and for all other purposes. In the event a quorum is not reached, a smaller number of members may meet to have informal discussion; however, formal action shall not be taken and must be reserved for such time as when a quorum of the Commission is reached. A quorum of members should not discuss Commission business by email, forms of social media, telephone, or informal meetings. Commission meetings may be cancelled by the staff liaison if there are no items on the agenda for discussion. 4.2 Regular Meeting. The regular meeting of the Commission shall be held on the fourth Tuesday of every month at City Hall at 6:30 pm. The Commission may, by a majority vote, change its regular meeting dates or times for any reason provided proper public notice of the change is provided. 4.3 Annual meeting. The annual meeting of the Commission shall be a regular meeting, typically the first meeting after January 1 of each year, at which time elections will be held. 4.4 Special Meetings. A special meeting of the Commission may be called by the Chair or two members, or by the City Council, for the purpose of transacting any business designated in the DRAFT 3-3-22 3 CR205-30-781349.v3 meeting notice. The notice for all special meetings shall be posted in compliance with the Minnesota State Statutes governing public meetings. The staff liaison shall notify Commissioners at least three days prior to the meeting of the date, time, place and purpose of the special meeting. A special meeting must also be posted in accordance with the requirements of the Minnesota Open Meetings Law. 4.5 Attendance. Members are expected to attend all meetings, including the annual Commission meeting. If a member is unable to attend a meeting, they should contact the staff liaison, who will inform the chair. If a quorum cannot be attained, the meeting will be canceled. Staff liaison will track attendance at each meeting. 4.6 Agenda. The agenda for regular and special meetings of the Commission shall be prepared by the staff liaison. Items to be placed on the agenda may be proposed by the Chair, a Commission member, the staff liaison, or at the request of the City Council. Residents, businesses, or other interested parties may contact the staff liaison to request that an item be placed on the agenda for consideration. All agenda topics presented by the City Council will be placed on the agenda for consideration. Agenda topics requested by other parties will be placed on an appropriate future agenda at the discretion of the staff liaison. The agenda shall be approved at each meeting prior to discussion of any items on the agenda. At the time of agenda approval, items may be removed, and the order of business may be modified by a majority vote of members present at the meeting. No item shall be added to the agenda unless deemed as urgent by the staff liaison. Prior to adjournment, members present may communicate items recommended for inclusion on future agendas. 4.7 Recordkeeping. All minutes and resolutions shall be in writing and shall be kept in accordance with applicable laws, rules, and City procedures. 4.8 Work Plan. The Commission will draft an annual work plan that details proposed activities and projected timelines for the upcoming year. The Commission shall submit the work plan to the City Council for review and approval. The Commission shall annually report to the City Council on its progress completing the items identified in the approved work plan. ARTICLE V PERFORMANCE 5.1 Performance of Duties. Commission Members are expected to adequately prepare for meetings. Commission Members unable to complete an assigned task should notify Commission chair as soon as possible. The Commission staff liaison may ask the City Council to review a Commission Member’s appointment based upon their assessment of significant lack of performance. DRAFT 3-3-22 4 CR205-30-781349.v3 ARTICLE VI ADVISORY 6.1 Advisory. The Commission is advisory to the City Council. The Commission has no other official status or independent authority other than to gather, discuss, and make recommendations to the City Council. ARTICLE VII AMENDMENTS AND REVISIONS 7.1 Amendments and Revisions. The Commission will review these bylaws no later than the second meeting after January 1 every three years. Members may present recommendations for changes and amendments. These bylaws can be altered or amended by any regular monthly Commission meeting with a majority of members present, provided that notice of proposed changes and amendments is provided to each member at least 10 business days before the meeting. The Council must review and approve any changes to, and has final authority regarding, these bylaws. Adopted on the ____ day of ___________, 2022. __________________________ Chairperson Constituent Issues 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov CITY MANAGER WORK PLAN MONTHLY CHECK IN – MARCH 2022 Objective 1 – Strategic planning for continued implementation of Council priorities: o Thriving Business Community ▪ Open To Business assistance available ▪ Community Development staff a resource for local business community ▪ Several businesses opening or expanding (Bella’s, Crystal Vision) o Strong Neighborhoods ▪ Code enforcement – on-going ▪ Continued implementation of Master Parks System Plan improvements – grants for pickleball courts at Becker Park and soccer field at FAIR, dog park relocation and improvements at Bassett Creek Park, bridge replacement at Bassett Creek Park ▪ Home improvement loans/rebates available through CEE- on- going o Sound fiscal policies and practices ▪ Long term financial planning on-going ▪ ARPA final guidance received; analyzing how best to utilize funds o Welcoming and inclusive community ▪ Council discussion of policy recommendations from community conversations at January and February work sessions; draft of equity and inclusion commission at March work session Objective 2 – Work-life balance o Taking vacation in March o Connecting with neighboring city managers o Participate in metro and state professional organization to stay current with trends o Continue participation in peer group to hone professional skills Objective 3 – Monitor difficult conversations regarding Council effectiveness o Council discussed inclusion/equity recommendations at January and February work sessions – to continue at 3/15 work session