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2022.02.15 Work Session Packet 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: Feb. 11, 2022 City Council Work Session Agenda Tuesday, Feb. 15, 2022 at 6:30 p.m. Council Chambers/Zoom Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held on Tuesday, Feb. 15, 2022 at _____ p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. If the agenda items are not completed in time for the regular City Council meeting at 7 p.m., the work session will be continued and resumed immediately following the regular City Council meeting. The public may attend the meeting via Zoom by connecting to it through one of the methods identified on the City Council Meeting Schedule for Tuesday, Feb. 15, 2022. I. Attendance Council members Staff ____ Cummings ____ Norris ____ Kiser ____ Therres ____ LaRoche ____ Gilchrist ____ Parsons ____ Larson ____ Adams ____ Hansen ____ Banks ____ Revering ____ Budziszewski ____ Sutter ____ Yang II. Agenda The purpose of the work session is to discuss the following agenda items: 1. Interview commission applicant. 2. West Metro Fire-Rescue District quarterly update. 3. Constituent issues update. 4. City manager check-in. 5. Update on 5240 West Broadway residential development project (Sand Companies). 6. Update on labor relations (this portion of the work session may be closed pursuant to Minnesota Statutes, section 13D.03 for the purpose of discussing labor negotiations strategy). 7. New business. * 8. Announcements. * III. Adjournment The work session adjourned at ______ p.m. * Denotes no supporting information included in the packet. Auxiliary aids are available upon request to individuals with disabilities by calling the city clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 1 West Metro Fire-Rescue District February 9, 2022 Chief’s Report Calls for Service Report January 1 – November 30, 2021 Total Calls for Service 2124 Estimated fire loss $1,703,242 Crystal 890 New Hope 1,169 Mutual Aid 65 January 1 – December 31, 2020 Total Calls for Service 1828 Estimated fire loss $1,313,433 Crystal 781 New Hope 983 Mutual Aid 64 Not responded to per COVID-19 Protocols 178 January 1 – December 31, 2019 Total Calls for Service 2018 Estimated fire loss $2,276,913 2 Crystal 840 New Hope 1097 Mutual Aid 81 January 1 – December 31, 2018 Total Calls for Service 1856 Estimated fire loss $632,167 Crystal 820 New Hope 973 Mutual Aid 57 January 1 – December 31, 2017 Total Calls for Service 1922 Estimated fire loss $588,517 January 1 – December 31, 2016 Total Calls for Service 1573 Estimated fire loss $1,637,094 January 1 – December 31, 2015 Total Calls for Service 1514 Estimated fire loss $657,914 January 1 – December 31, 2014 Total Calls for Service 1663 Estimated fire loss $1,861,162 January 1 – December 31, 2013 Total Calls for Service 1448 Estimated fire loss $357,182 January 1 – December 31, 2012 Total Calls for Service 1349 Estimated fire loss $169,900 January 1 – December 31, 2011 Total Calls for Service 1638 Estimated fire loss $318,749 Police Command Staff Police and fire command staff will be meeting on a quarterly basis beginning in 2022. We had our first meeting with Crystal PD on January 25 and our first meeting with New Hope PD will be on March 1. Topics of conversation include policy and procedures, areas of improvement, and what we should be on the lookout for. SAFER Grant We have submitted our SAFER grant. The application period closed on February 4, 2022. Retirement / Resignation Captain Jeff Hortenbach resigned on December 31st after serving the District for nearly 12 years. Firefighter Matt Preston resigned in November after over 13 years with WMFRD. Both of these former WM firefighters currently serve as firefighters in other cities. Recruiting One new apprentice started on November 1st and 13 new recruits started on December 1st, they have been diligently training and preparing for the upcoming West Suburban Fire Academy. Our new members are: Station 1 Andrew Aakre Bryan Hamilton Ian Watson Station 2 Lanoira Duhart Joe Dvorak Madison Morrow Dean Snyder *Spencer Specht **Steph Thielbar Tony Thissen 3 Station 3 Olivia Brown Stephanie Erven Joe Konradt Ben Opem *Spencer Specht went through our academy as a recruit with Golden Valley Fire last year so he was hired as an apprentice firefighter with us starting November 1st. **Steph Thielbar ran into some schedule conflicts with her job/life and took a leave of absence at the end of December. The 2021 recruit class completed all seven pre-academy training sessions and the initial mentor program. The pre- academy training and initial mentor program are designed to prepare the recruits for success at the Fire Academy and orient the recruits to the District in a step by step process. Be a Santa to a Senior We had another very successful event collecting gifts for the residents of the Crystal Care Center, Good Samaritan, North Ridge and St. Therese. Several volunteers (firefighters and family members) came in and made the deliveries to these facilities on Monday, December 20th. Ballistic Vests The order has been placed. We should receive the vests around the beginning of April. Door Control and Cameras Cloud Computing Solutions will be onsite in Quarter one of 2022 to begin installing required cabling and hardware for security cameras at all three stations. This project should be complete with installation, configuration and training by the end of quarter two. New Engines The new engines are currently in the engineering phase of construction. A preconstruction approval meeting with Pierce Manufacturing is expected to be held in March of 2022. The tentative delivery date of the first truck is December 2022 with the others to follow in 2023. Sale of One of the Existing Engines Currently one of the E-One engines is listed with Brindlee Mountain Fire apparatus on consignment for $225,000. A request for bids was posted in the local paper and the interested parties must submit their bids with a deadline of February 8, 2022. The bid opening will be on February 9, 2022 here at station three. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov CITY MANAGER WORK PLAN MONTHLY CHECK IN – FEBRUARY 2022 Objective 1 – Strategic planning for continued implementation of Council priorities: o Thriving Business Community ▪ Open To Business assistance available ▪ Community Development staff a resource for local business community ▪ Several businesses opening or expanding (Bella’s, Crystal Vision) o Strong Neighborhoods ▪ Code enforcement – on-going ▪ Continued implementation of Master Parks System Plan improvements – grants for pickleball courts at Becker Park and soccer field at FAIR, dog park relocation and improvements at Bassett Creek Park, bridge replacement at Bassett Creek Park ▪ Home improvement loans/rebates available through CEE- on- going o Sound fiscal policies and practices ▪ Long term financial planning on-going ▪ ARPA final guidance received; analyzing how best to utilize funds o Welcoming and inclusive community ▪ Council reviewing policy recommendations from community conversations; staff working on operational recommendations Objective 2 – Work-life balance o Connecting with neighboring city managers o Participate in metro and state professional organization to stay current with trends o Continue participation in peer group to hone professional skills Objective 3 – Monitor communications regarding Council effectiveness – difficult conversations o Council discussed inclusion/equity recommendations on 1/13/22 and will revisit at 2/10/22 work session Page 1 of 4 ___________________________________________________________________________ FROM: John Sutter, Community Development Director DATE: February 10, 2022 TO: Anne Norris, City Manager (for February 15 work session) SUBJECT: Updated concept plan for 58-unit apartment building at 5240 West Broadway (Sand Companies) Sand Companies is proposing to build an apartment building at 5240 West Broadway. The site is currently vacant and comprised of four lots with a combined area of 1.75 acres. COUNCIL STAFF REPORT 5240 West Broadway Sand Companies - Proposed Apartment Building Page 2 of 4 Proposed site plan: • 118 parking spaces (>2 per unit), with 54 in the basement garage and 64 in the surface lot. • Play area at rear of property. • Stormwater facilities to be determined. • Change since June 2021: Plan has been reversed so the building is along the northwest side lot line and the driveway is southeast of the building. This was done to eliminate the conflict with the median on West Broadway (would have been limited to right in / right out). • Item to be resolved: Because the existing curb cuts would be removed along West Broadway, most if not all of the curb & gutter and sidewalk would ideally be replaced. Staff sees this as an opportunity to add a 6-7 stall parallel parking bay to make the building entrance on West Broadway more useful. We are working with Hennepin County to seek their approval for this deviation from their standard policy opposing parking bays on county roads. It is unknown at this time whether a parking bay will be included in this project. Page 3 of 4 Proposed building: • 58 units on four floors above a basement parking garage. • 20,496 sq. ft. footprint (81,984 sq. ft. total floor area, not including garage) • 1.075 floor area ratio (floor area divided by site area) • Household type: ­ 46 units would be general occupancy/workforce housing ­ 12 units would be supportive housing. 7 of the supportive units would serve homeless single adults and 5 would serve people with disabilities. • Household income: ­ 43 units would be affordable for households at 30-60% of area median income. ­ 15 units will be affordable at or below 30% of area median income. • Unit sizes: ­ 13 one bedroom (22%) ­ 25 two bedroom (43%) ­ 15 three bedroom (26%) ­ 5 four bedroom (9%) • Change since June 2021: No balconies. ­ Previously, balconies were proposed for all units except those facing West Broadway. ­ Developer has removed balconies from the plan due to energy code compliance issues due to building structure (balcony floors) extending outside of the building envelope. ­ Developer says the only alternative would be to build balconies as vertical, freestanding structures alongside and directly abutting the building. Building front along West Broadway: Page 4 of 4 First floor plan: Purpose of February 15 work session:  Developer to present their updated concept plan.  City Council to ask questions and provide feedback to the developer and city staff. Next steps:  The developer expects to submit detailed site and building plans as part of a rezoning application in mid-March or April, for, respectively, Planning Commission public hearing and recommendation in April or May, and City Council action (2nd reading of the rezoning) in May or June. The developer may choose to hold a community meeting before they submit their detailed site and building plans.  On the financing side, the project has been approved for low income housing tax credits and other agency funding. As anticipated, the developer intends to seek city assistance in the form of a housing tax increment financing district. The TIF application submittal, review and EDA/Council action timeline would be roughly concurrent with the rezoning process.  If the project is approved, the developer intends to go to bid in July 2022 and start construction by fall 2022, with the building ready for occupancy in mid-2023. 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A P P L I C A L B E C O D E S A N D ENGIENE R I N G R E Q U I R E M E N T S M I G H T R E Q U I R E THESE TO B E M O D I F I E D I N V A R I O U S W A Y S CURRENT AS OF 02-08-2022 CONCEP T U A LEPTUA DESIGN THESE D R A W I N G S R E P R E S E N T D E S I G N INTENT A N D C O N C E P T O N L Y . A P P L I C A B L E CODES A N D E N G I N E E R I N G R E Q U I R E M E N T S S MIGHT RE Q U I R E T H E S E T O B E M O D I F I E D I N N VARIOUS W A Y S Memorandum DATE: February 8, 2022 TO: Mayor and Council FROM: Anne Norris, City Manager Kimberly Therres, Assistant City Manager/Human Resources Manager SUBJECT: Labor Relations Update and Negotiations Discussion The city has three bargaining units: International Union of Operating Engineers, Local 49 (public works). Law Enforcement Labor Services, Local 44 (patrol officers). Law Enforcement Labor Services, Local 56 (police supervisors) The Council may recall we went to arbitration with Local 44 for the final 2021 – 2022 contract, including wage adjustments. We are currently in negotiations with Local 49 for the 2022 contract. We are going to arbitration with Local 56 for the terms of the 2021 - 2022 contract. Staff would like to meet in a closed session with the city council to provide an update on these negotiations and discuss strategy. Labor Relations Attorney Susan Hansen, Assistant City Manager Kim Therres and I will be at the work session to answer questions. In accordance with Minnesota Statutes, section 13D.03, this portion of the work session will be closed to consider strategy for labor negotiations. Prior to closing the work session, the Mayor should announce the time, place and purpose of the closed portion during the open public portion of the work session. The closed session will be recorded.