2021.12.02 Work Session Packet
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: Nov. 24, 2021
City Council Work Session Agenda
Thursday, Dec. 2, 2021 at 6:30 p.m.
Council Chambers/Zoom
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the work session of the Crystal City Council was held on Thursday, Dec. 2, 2021 at
______ p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. The
public may attend the meeting via Zoom by connecting to it through one of the methods
identified on the Notice of Dec. 2, 2021 Work Session.
I. Attendance
Council members Staff
____ LaRoche ____ Norris
____ Parsons ____ Therres
____ Adams ____ Elholm
____ Banks ____ Larson
____ Budziszewski ____ McGann
____ Cummings ____ Ray
____ Kiser ____ Revering
____ Sutter
____ Serres
____ DeYoung
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. Review recreation, community center, and pool budgets and future capital projects.
2. Continued discussion of SAFER grant.
3. City manager’s performance evaluation.*
III. Adjournment
The work session adjourned at ______ p.m.
*No supporting documentation in packet. This portion of the work session may be closed
pursuant to Minnesota Statutes, Section 13D.05, Subd. 3(a) for the purpose of evaluating the
performance of the city manager.
Auxiliary aids are available upon request to individuals with disabilities by calling the city clerk at
(763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: Nov. 24, 2021
CITY COUNCIL WORK SESSION
NOTICE OF DEC. 2, 2021 WORK SESSION
NOTICE IS HEREBY GIVEN that the City Council of the City of Crystal will hold a work session on
Thursday, Dec. 2, 2021 at 6:30 p.m. at Crystal City Hall, 4141 Douglas Dr. N., Crystal, Minnesota and
via Zoom.
The public may attend the meeting via Zoom by connecting to it through one of the methods
identified below.
Topic: City Council Work Session
Time: Dec. 2, 2021 06:30 p.m. Central Time (US and Canada)
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Crystal Cove Aquatic Center
December 2, 2021
Crystal Cove Aquatic Center
History
Community Pool was built in 1968•Features included:
•One large pool
•One wading pool
•Pool building
•Jet scream water slide
was added in 1990
Cost: $184,000
Crystal Cove Aquatic Center
Phase 1 Redevelopment
Roughly half of the facility was rebuilt in 2005
•Cost: $3.2 million ($2.4 million from referendum)
•New features included:
•Zero depth pool
•Drop slide
•Water walk
•Family changing rooms
•All pool mechanicals
Crystal Cove Aquatic Center
Phase 1 RedevelopmentItems bid as alternates in Phase 1, but not selected:
Completed since 2005•Additional shade structures•New trash enclosure•Increased Landscaping•Replace roof
Included in Phase 2 proposed project 2005 Bid •Construct main pool with all new construction $ 328,000•Construct new diving well $ 145,000•Enlarged lobby at main entrance $ 83,000
Crystal Cove Aquatic Center
Current Challenges
The original 1968 pool structure is leaking
•Increased use of water and chemicals
2016 2017 2018 2019 2020 2021
Chemicals $ 22,255 $ 13,316 $ 17,086 $ 21,956 $ 3,836 $ 34,169
Water $ 14,094 $ 15,644 $20,744 $27,716 $13,417 $34,422
Pandemic Years
Crystal Cove Aquatic Center
Current Challenges
Efforts taken to repair the leak:
•2019 -Pool tile and caulk $ 39,700
•2020 -Leak detection $ 2,400
•2021 -Install expansion joint seal $ 13,200
However, the pool lost 20,000 gallons (approx. 3.5”) per day in 2021
Crystal Cove Aquatic Center
Current Condition
2021 Crystal Pool Assessment -USAquatics
•The 2005 zero depth pool equipment is in great condition
•The 2005 zero depth pool structure is in great condition
•The 1968 pool equipment is in great condition
However,
•The 1968 pool structure is at the end of its life
Crystal Cove Aquatic Center
Proposed Phase 2 Redevelopment
•Replace the 53 year-old pool structure to stop the leaking $ 2,600,000
•Front desk security improvements $ 200,000
•Replace façade and replace building louvers $ 250,000
•Re -plaster zero-depth pool & replace play feature $ 290,000
•Gel coat water slides & drop slide $ 95,000
•Replace water walk pads $ 15,000
•Total: $ 3,450,000 –These costs are included in the long term plan
Crystal Cove Aquatic Center
Services Provided•Provides swim lessons for area youth
•62 lesson sessions offered (8 different levels)
•466 lesson spots were filled in 2021
•11 scholarships were provided for lessons in 2021
•Lower cost lessons help boost safety around water in our community
•Destination for group events, summer school camps, birthday parties, etc.
•Provides summer jobs for young adults in the area
•60+ employees hired at the pool each year
Crystal Cove Aquatic Center
Program Areas (includes seasonal staff)
PROGRAM 2016 2017 2018 2019 2020 2021
Revenue -$ 188,784 -$ 184,246 -$ 221,290 -$ 233,446 -$ 591 -$ 138,219
Expense $ 163,068 $ 157,155 $ 178,890 $ 195,111 $ 300 $ 169,828
NET (Rev/Exp)-$ 25,716 -$ 27,091 -$ 42,400 -$ 38,335 -$ 291 $ 31,609
AQUATIC CENTER PROGRAMS -Swim Lessons, Open Swim and Concessions Pandemic Years
2016 2017 2018 2019 2020 2021
Attendance 26,098 27,098 30,350 26,631 Closed 14,879
AQUATIC CENTER ATTENDANCE Pandemic Years
Crystal Cove Aquatic Center
General Budget
GENERAL 2016 2017 2018 2019 2020 2021
Revenue 0 0 0 0 0 0
Expense $ 85,624 $ 93,558 $ 93,623 $ 100,512 $ 49,679 $ 109,783
Bldg. ISF $ 71,866 $ 61,308
AQUATIC CENTER (BU# 0044)Pandemic Years
COMBINED 2016 2017 2018 2019 2020 2021
NET (Rev/Exp)$ 59,908 $ 66,467 $ 51,223 $ 62,177 $ 121,254 $ 202,700
TOTAL AQUATIC CENTER -All Areas: Revenue and Expenditures Combined Pandemic Years
Crystal Cove Aquatic Center
General Budget –Additional Detail
GENERAL 2016 2017 2018 2019 2020 2021
Wage & Ben.$ 15,0383 $ 145,607 $ 162,660 $ 176,692 -$ 157,088
Prof. Services $ 1,900 $ 1,722 $ 2,481 $ 2,536 $ 2,762 $ 566
Contract $ 300 $ 1,481 -$ 300 $ 300 $ 9,350
ISF Charges ----$ 71,866 $ 61,309
Utilities $ 34,068 $ 40,724 $ 44,457 $ 51,177 $ 23,736 $ 46,124
Repair/Maint $ 4,716 $ 5,270 -$ 7,003 $ 3,699 $ 3,043
Op. Supplies $ 44,941 $ 44,961 $ 46,685 $ 39,796 $ 19,483 $ 51,016
Resale Items $ 12,386 $ 10,948 $ 16,230 $ 18,119 -$ 12,424
Total Expenditure $ 248,693 $ 250,713 $ 272,513 $ 295,624 $ 121,845 $ 340,920
NET (Rev/Exp)$ 59,908 $ 66,467 $ 51,223 $ 62,177 $ 121,254 $ 202,700
Crystal Community Center
•Rental group-provide quality spaces at an affordable rate
•Family gathering-birthdays, anniversary, baby showers
•Business meetings
•Banquets and receptions
•Sporting events-practices and competitions
•Large weddings and shows
•Recreation classes/events
Crystal Recreation Programs
Services Provided
Fees are determined on a market rate basis.
Room rental discounts:
•Community meetings & events –generally free
•Youth activities –50% off
•Local non-profit activities –20% off
•Groups from outside Crystal –full price
2016 2017 2018 2019 2020 2021
Permits Issued 866 957 775 884 677 741
Pandemic Years
Crystal Community Center
General Budget
GENERAL 2016 2017 2018 2019 2020 2021
Revenue -$ 99,159 -$ 110,820 -$ 112,721 -$ 112,518 -$ 48,999 -$ 125,209
Expense (No ISF)$ 398,006 $ 386,474 $ 400,916 $ 427,143 $ 414,816 $ 354,456
ISF Charges ----$ 230,037 $ 198,844
CRYSTAL COMMUNITY CENTER (BU #0042) Revenue is from facility rental Pandemic Years
COMBINED 2016 2017 2018 2019 2020 2021
NET (Rev/Exp)$ 298,847 $ 275,654 $ 288,185 $ 314,625 $ 595,854 $ 428,091
TOTAL COMMUNITY CENTER –All Areas Pandemic Years
Crystal Community Center
General Budget –Additional Detail
GENERAL 2016 2017 2018 2019 2020 2021
Wage & Ben.$ 280,707 $ 235,901 $ 269,822 $ 313,255 $ 300,706 $ 252,120
Prof. Services -$ 25 ----
Contract $ 7,696 $ 1,099 $ 1,705 $ 8,523 $ 10,664
ISF Charges ----$ 230,037 $ 198,844
Utilities $ 67,591 $ 76,474 $ 80,246 $ 62,821 $ 57,259 $ 60,829
Repair/Maint.$ 15,930 $ 41,084 $ 10,736 $ 23,518 $ 26,129 $ 17,389
Op. Supplies $ 26,081 $ 31,892 $ 40,115 $ 25,844 $ 22,199 $ 13,455
Total Expense $ 398,005 $ 386,474 $ 400,946 $ 427,143 $ 644,854 $ 553,299
NET (Rev/Exp)$ 298,847 $ 275,654 $ 288,185 $ 314,625 $ 595,854 $ 428,091
Crystal Recreation Programs
Services Provided•Provide affordable recreation services that:
•Promote healthy living
•Are welcoming to all
•Teach new skills and educate participants
•Yearly (2015 –present)
•Served an average of 16,000 participants in programs
and special events.
•Served an average 215 youth and adult sports teams.
•Provide seasonal jobs to teens and adults in the area.
•40+ employees hired each year.
Crystal Recreation Programs
Services Provided
From GreenPlay, LLC
Fees are determined by the type of
program being offered.
•Community Events (low/no cost).
•Youth Programs (limited cost recovery).
•Adult Programs (higher cost recovery).
Crystal Recreation
Program Areas (includes seasonal staff)
PROGRAM 2016 2017 2018 2019 2020 2021
Revenue -$ 208,985 -$ 202,442 -$ 181,952 -$ 186,352 -$ 95,274 -$ 128,528
Expense $ 185,122 $ 181,164 $ 154,775 $ 180,782 $ 75,496 $ 105,153
NET (Rev/Exp)-$ 23,863 -$ 21,279 -$ 27,177 -$ 5,570 -$ 19,778 -$23,375
RECREATION PROGRAMS -Youth & Adult Programs, Community Events Pandemic Years
Crystal Recreation
General Budget
GENERAL 2016 2017 2018 2019 2020 2021
Revenue -$ 16,606 -$ 16,941 -$ 27,159 -$ 19,907 -$ 9,179 -$ 21,434
Expense (No ISF)$ 598,665 $ 696,568 $ 678,414 $ 744,730 $ 770,350 $ 715,834
ISF Charges $ 17,368 $ 19,171 $ 22,463 $29,955 $ 69,603 $ 48,221
RECREATION (BU #0040) Revenue is from facility rental (shelters, fields, etc.) Pandemic Years
COMBINED 2016 2017 2018 2019 2020 2021
NET (Rev/Exp)$ 575,565 $ 677,519 $ 646,541 $ 745,596 $ 810,996 $ 719,247
TOTAL RECREATION –All Areas: Revenue and Expenditures Combined Pandemic Years
Crystal Recreation
General Budget –Additional Detail
GENERAL 2016 2017 2018 2019 2020 2021
Wage & Ben.$ 549,642 $ 582,993 $ 634,811 $ 685,127 $ 704,558 $ 635,548
Prof. Services $ 16,802 $ 80,049 $ 10,356 $ 15,921 $20,922 $ 12,525
Contract $ 10,948 $ 11,429 $ 13,405 $ 15,876 $ 25,069 $ 26,314
ISF Charges $ 17,368 $ 19,171 $ 22,463 $ 29,955 $ 69,603 $ 48,211
Op. Supplies $ 21,273 $ 22,098 $ 19,841 $ 27,803 $ 19,801 $ 23,446
Rec. Program $ 185,122 $ 181,164 $ 154,775 $ 180,782 $ 75,496 $ 105,153
Total Expenditure $ 801,155 $ 896,903 $ 855,651 $ 955,464 $ 915,449 $ 869,208
NET (Rev/Exp)$ 575,565 $ 677,519 $ 646,541 $ 745,596 $ 810,996 $ 719,246
Third $2,250 0 0 0 $51,000 $11,000 0 $62,000
Year
Fourth $2,250 0 0 0 $270,000 $12,000 $154,090 $436,090
Year
Chief Larson has committed to contributing funds as outlined below
to offset the impact to the city's annual contributions if the SAFER grant is awarded.
Total Cost WMFRD Crystal New Hope
First Year $60,000 $30,000 $15,000 $15,000
Second Year $48,000 $24,000 $12,000 $12,000
Third Year $62,000 $31,000 $15,500 $15,500
Fourth Year $436,000 $218,000 $218,000
These are the numbers reflected in the city's share of the SAFER grant costs.
Chief Larson will be at the December 2 work session to answer any additional
questions on either the SAFER grant or need for additional full-time staff. The City
Council should discuss what direction to provide to the WMFRD Board prior to its
December 8 discussion of the SAFER grant application.
Attach: