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2021.09.21 Council Meeting Packet 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: September 17, 2021 City Council Meeting Schedule Tuesday, September 21, 2021 Time Meeting Location 6:45 p.m. City Council work session to discuss: 1. City manager monthly check-in. 2. Constituent issues update. 3. New business. 4. Announcements. Council Chambers/Zoom 7:00 p.m. City Council meeting Council Chambers/Zoom Immediately following the City Council meeting Continuation of City Council work session, if necessary Council Chambers/Zoom Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. The public may monitor and participate in the meeting by connecting to it through one of the methods identified below. Topic: Crystal City Council Work Session, City Council Meeting, City Council Work Session, if necessary Time: September 21, 2021 06:45 PM Central Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/85189686102?pwd=Uml0TXNhM0hBYXlYSmZ1UXR3MkZGdz09 Meeting ID: 851 8968 6102 Passcode: 414141 One tap mobile +13017158592,,85189686102#,,,,*414141# US (Washington DC) +13126266799,,85189686102#,,,,*414141# US (Chicago) Dial by your location +1 301 715 8592 US (Washington DC) +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose) 877 853 5257 US Toll-free 888 475 4499 US Toll-free Find your local number: https://us02web.zoom.us/u/kbZm16JTF6 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: September 17, 2021 City Council Work Session Agenda Tuesday, September 21, 2021 at 6:45 p.m. Council Chambers/Zoom Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held on Tuesday, September 21, 2021 at _____ p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. If the agenda items are not completed in time for the regular City Council meeting at 7 p.m., the meeting will be continued and resumed immediately following the regular City Council meeting. The public may also monitor and participate in the meeting by connecting via Zoom, through one of the methods identified on the City Council Meeting Schedule for Tuesday, September 21, 2021. I. Attendance Council members Staff ____ Banks ____ Norris ____ Budziszewski ____ Therres ____ Cummings ____ Gilchrist ____ Kiser ____ Elholm ____ LaRoche ____ Larson ____ Parsons ____ Ray ____ Adams ____ Revering ____ Sutter ____ Serres II. Agenda The purpose of the work session is to discuss the following agenda items: 1. City manager monthly check-in. 2. Constituent issues update. 3. New business. * 4. Announcements. * III. Adjournment The work session adjourned at ______ p.m. * Denotes no supporting information included in the packet. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov CITY MANAGER WORK PLAN MONTHLY CHECK IN – SEPTEMBER 2021 Objective 1 – Policy Facilitation – strategic planning for continued implementation of Council priorities: o Thriving Business Climate ▪ Open To Business assistance available ▪ Ambiance Café – ribbon-cutting and soft opening ▪ Hennepin County façade improvement pilot grant approved o Create Strong Neighborhoods ▪ Code enforcement – on-going ▪ Implementation of Master Parks System Plan improvements – on going ▪ Home improvement loans/rebates available through CEE- on- going o Fiscally sound and stable policies and practices ▪ Long term financial planning on-going ▪ 2022 budget and preliminary levy approved on 9/9/21 o Build inclusive community so all feel welcome ▪ Just Deeds initiative in place for residents to remove discriminatory covenants from property titles Objective 2 - Continue to invest in long term plan/saving for capital projects o Planning for use of ARPA funds o Police station project – demolition complete and new construction starting; grant agreement with State approved Objective 3 - Coordinate community conversations regarding equity and inclusion o Using notes from 7/27 community meeting to determine possible action plans for identified priorities for upcoming Council work session discussion Objective 4 - Evaluate operational expectations in light of lessons learned from pandemic adjustments o Elected officials and commissions back to in-person meetings, public still can access virtually or in person Page 1 of 2 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: September 17, 2021 City Council Meeting Agenda Tuesday, September 21, 2021 7 p.m. Council Chambers/Zoom Meeting The city manager’s comments are bolded. 1. Call to Order, Roll Call and Pledge of Allegiance 2. Approval of Agenda The Council will consider approval of the agenda. 3. Consent Agenda The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 3.1 Approval of the minutes from the following meetings: a. The City Council work session on September 9, 2021. b. The City Council meeting on September 9, 2021. 3.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 3.3 Approval of a resolution authorizing execution of a Joint Powers Agreement between the State of Minnesota and the City of Crystal regarding the Internet Crimes Against Children Task Force. 3.4 Approval of the execution of a Joint Powers Agreement with Hennepin County related to access to the library and police project. 4. Open Forum (The City Council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought before the Council during Open Forum. The Council may place items discussed during Open Forum onto subsequent council meeting agendas). 5. Regular Agenda 5.1 The Council will consider approval of disbursements over $25,000 submitted by the finance department to the City Council, a list that is on file in the office of the finance department. Recommend approval of disbursements over $25,000. Page 2 of 2 5.2 The Council will consider approval of the site and building plans for 4741 Welcome Ave. N. Gernco Construction is proposing to purchase the vacant Economic Development Authority property at 4741 Welcome Ave. N. to construct a four-unit residential building on the property. The property is zoned R-2 Medium Density Residential and the proposed building is a permitted use in that zoning district. The City Code requires site plan review and approval for the new building and site improvements. At its September 13 meeting, the Planning Commission held a public hearing on the proposed site and building plans and unanimously recommended approval subject to the conditions outlined in the staff report. 5.3 The Council will consider a resolution appointing Crystal representatives to the Joint Airport Zoning Board. The City Council discussed the Joint Airport Zoning Board at its August 17 work session. At its September 13 meeting, the Planning Commission recommended Commissioner Joe Sears as one of Crystal’s representatives, with Commissioner Harley Heigel as alternate. Staff recommendation is Dan Olson for staff representative and John Sutter as alternate. 5.4 The Council will consider a resolution authorizing the replacement of the control systems for the Maryland sanitary sewer lift station. The 2022 sanitary sewer capital plan includes funds for equipment replacement. Due to the long lead time in getting materials and supplies, recommend approval of the resolution authorizing this maintenance work. 5.5 The Council will consider a resolution authorizing the contract for fiber optic installation to the Maryland sanitary sewer lift station. The sanitary sewer capital plan includes funds to extend fiber to lift stations for redundancy. Recommend approval of the resolution authorizing this work. 6. Announcements a. The City Council will meet in a work session on Thursday, September 23 at 6:30 p.m. in the Council Chambers at City Hall and via Zoom. b. The Crystal Environmental Quality Commission is sponsoring an electronics recycling event with Tech Dump on Saturday, September 25 from 9 a.m. to noon at Crystal Community Center. Visit www.techdump.org for more information. c. Blue Line Extension Open House is Wednesday, September 29 from 5 – 7 p.m. at Crystal Community Center. d. A tri-city community engagement forum with police departments representing the cities of Crystal, New Hope, and Robbinsdale is Saturday, October 2 from 10 a.m. to noon at Crystal Community Center. e. The next City Council meeting is Tuesday, October 5 at 7 p.m. in the Council Chambers at City Hall and via Zoom. f. Special Materials Drop-off Day is Saturday, October 9 from 8 a.m. – 3 p.m. at Brooklyn Park Operations and Maintenance Facility, 8300 Noble Ave. N. Visit www.hrg-recycling.com for more information. g. City Council meetings and work sessions are open to the public. Current and previous meetings are available for viewing and listening at www.crystalmn.gov. 7. Adjournment Have a great weekend; see you at Tuesday’s meeting. Crystal City Council work session minutes September 9, 2021 Pursuant to due call and notice given in the manner prescribed by Sectio n 3.01 of the City Charter, the work session of the Crystal City Council was held at 6:51 p.m. on September 9, 2021 in the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota and via Zoom. Mayor Adams called the meeting to order. I.Attendance The city clerk recorded the attendance for city council members and staff: Council members present: Adams, Budziszewski, Cummings, Kiser, LaRoche, and Parsons. Council Member Banks was absent. City staff present: City Manager A. Norris, Police Chief S. Revering, City Attorney T. Gilchrist, Community Development Director J. Sutter, and City Clerk C. Serres. Assistant City Manager/HR Manager K. Therres and Public Works Director M. Ray were present via Zoom. II.Agenda The Council and staff discussed the following agenda items: 1.Constituent issues update. 2.New business. 3.Announcements. III.Adjournment The work session adjourned at 6:54 p.m. ________________________________ Jim Adams, Mayor ATTEST: Chrissy Serres, City Clerk 3.1(a) Crystal City Council meeting minutes September 9, 2021 Page 1 of 4 1.Call to Order Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on September 9, 2021 at 7:00 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in Crystal, Minnesota and via Zoom. Mayor Adams called the meeting to order. Roll Call Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the following attendance was recorded: Council members present: Adams, Budziszewski, Cummings, Kiser, LaRoche, and Parsons. Council Member Banks was absent. City staff present: City Manager A. Norris, Police Chief S. Revering, City Attorney T. Gilchrist, Community Development Director J. Sutter, Assistant Finance Director V. Holthaus, City Planner D. Olson and City Clerk C. Serres. Assistant City Manager/HR Manager K. Therres, Public Works Director M. Ray, and Recreation Director J. Elholm were present via Zoom. Pledge of Allegiance West Metro Fire-Rescue District presented the colors and resident Corina Ostertag led the Council and audience in the Pledge of Allegiance. 2.Approval of Agenda The Council considered approval of the agenda. Moved by Council Member LaRoche and seconded by Council Member Parsons to approve the agenda. Motion carried. 3.Proclamations 3.1 Mayor Adams proclaimed September 11, 2021 as 9/11 Day of Remembrance. 3.2 Mayor Adams proclaimed September 17, 2021 as Constitution Day and Citizenship Day. Corina Ostertag addressed the Council. 4.Presentations 4.1 Police Chief Stephanie Revering presented awards to Crystal police officers. 5.Consent Agenda The Council considered the following items, which are routine and non-controversial in nature, in a single motion: 5.1 Approval of the minutes from the following meetings: a. The City Council work session on August 17, 2021. b. The City Council meeting on August 17, 2021. c. The City Council work session on August 26, 2021. 5.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 3.1(b) Crystal City Council meeting minutes September 9, 2021 Page 2 of 4 5.3 Approval of Resolution No. 2021-72, accepting a donation of $200 from Westphal American Legion Post #251 for the Crystal Airport Open House. 5.4 Acceptance of the resignation of Mark Hansen from the Environmental Quality Commission . 5.5 Approval of Resolution No. 2021-73, declaring the amount to be assessed, ordering the preparation of the assessment roll and setting a date for the public hearing for the 2021 Utility Reconstruction Private Sanitary Sewer Service Repairs. Moved by Council Member Kiser and seconded by Council Member Budziszewski to approve the consent agenda. Motion carried. 6. Open Forum No public comment was given during open forum. 7. Regular Agenda 7.1 The Council considered approval of disbursements over $25,000 submitted by the finance department to the city council, a list that is on file in the office of the finance department. Moved by Council Member Budziszewski and seconded by Council Member Kiser to approve the list of disbursements over $25,000. Voting aye: Adams, Budziszewski, Cummings, Kiser, LaRoche, and Parsons. Absent, not voting: Banks. Motion carried. 7.2 The Council considered resolutions approving the preliminary 2022 budgets and tax levies. Assistant Finance Director Vicki Holthaus addressed the Council. Moved by Council Member LaRoche and seconded by Council Member Budziszewski to adopt the following resolution: RESOLUTION NO. 2021 – 74 RESOLUTION APPROVING 2022 PROPOSED GENERAL FUND BUDGET, 2022 PRELIMINARY PROPERTY TAX LEVY, SET PUBLIC INPUT DATE FOR THE 2022 BUDGET AND PRELIMINARY PROPERTY TAX LEVY Voting aye: Adams, Budziszewski, Cummings, Kiser, LaRoche, and Parsons. Absent, not voting: Banks. Motion carried, resolution declared adopted. Moved by Council Member LaRoche and seconded by Council Member Budziszewski to adopt the following resolution: RESOLUTION NO. 2021 – 75 RESOLUTION APPROVING 2022 PROPOSED ECONOMIC DEVELOPMENT AUTHORITY PROPERTY TAX LEVY 3.1(b) Crystal City Council meeting minutes September 9, 2021 Page 3 of 4 Voting aye: Adams, Budziszewski, Cummings, Kiser, LaRoche, and Parsons. Absent, not voting: Banks. Motion carried, resolution declared adopted. 7.3 The Council considered a resolution regarding the plat of Crystal Flats to divide 6613 36 th Ave. N. City Planner Dan Olson addressed the Council. The following persons addressed the Council: • Dave Bissen, 6603 36th Ave N. • Kathy Bissen, 6603 36th Ave N. • Laurenda Franks, 3540 Hampshire Ave N. Applicant Mohmad Abumayyaleh also addressed the Council. Moved by Council Member Budziszewski and seconded by Council Member Parsons to adopt the following resolution: RESOLUTION NO. 2021 – 76 RESOLUTION APPROVING CRYSTAL FLATS PRELIMINARY AND FINAL PLAT Voting aye: Budziszewski, Cummings, Parsons, and Adams. Voting nay: Kiser and LaRoche. Absent, not voting: Banks. Motion carried, resolution declared adopted. 7.4 The Council considered a resolution vacating the easement at 6613 36th Ave. N. City Planner Dan Olson addressed the Council. Moved by Council Member Budziszewski and seconded by Council Member Parsons to adopt the following resolution: RESOLUTION NO. 2021 – 77 RESOLUTION VACATING AN EASEMENT WITHIN THE PLAT OF GARDENDALE ACRES Voting aye: Cummings, Parsons, Adams, and Budziszewski. Voting nay: Kiser and LaRoche. Absent, not voting: Banks. Motion carried, resolution declared adopted. 7.5 The Council considered approving an amendment to the Purchase and Development Agreement for 5244 Scott Ave. N. to remove the basement from the house plan and extend the completion deadline to June 12, 2022. City Planner Dan Olson addressed the Council. 3.1(b) Crystal City Council meeting minutes September 9, 2021 Page 4 of 4 0Moved by Council Member Budziszewski and seconded by Council Member LaRoche to approve the amendment to the Purchase and Development Agreement for 5244 Scott Ave. N. to remove the basement from the house plan and extend the completion deadline to June 12, 2022. Voting aye: Kiser, LaRoche, Parsons, Adams, and Budziszewski. Absent, not voting: Banks. Abstention: Cummings. Motion carried. 7.6 The Council considered a resolution establishing penalties and process for violation of water restrictions during the drought. Public Works Director Mark Ray addressed the Council. Moved by Council Member Cummings and seconded by Council Member LaRoche to adopt the following resolution: RESOLUTION NO. 2021 – 78 A RESOLUTION IMPOSING WATERING RESTRICTIONS AND AUTHORIZING THE ISSUANCE OF ADMINISTRATIVE CITATIONS Voting aye: Adams, Budziszewski, Cummings, Kiser, LaRoche, and Parsons. Absent, not voting: Banks. Motion carried, resolution declared adopted. 8. Announcements The Council made announcements about upcoming events. 9. Adjournment Moved by Council Member Budziszewski and seconded by Council Member Parsons to adjourn the meeting. Motion carried. The meeting adjourned at 8:40 p.m. _____________________________________ Jim Adams, Mayor ATTEST: __________________________________ Chrissy Serres, City Clerk 3.1(b) Page 1 of 1 City of Crystal Council Meeting September 21, 2021 Applications for City License Refuse Hauler ACE Solid Waste dba Waste Connections, 6601 McKinley St. N.W., Ramsey, MN 55303 Aspen Waste Systems, Inc., 2951 Weeks Ave. S.E., Minneapolis, MN 55414 Curbside Waste, Inc., 4025 85th Ave. N., Brooklyn Park, MN 55444 Darling Ingredients, Inc., 9000 382nd Ave., Blue Earth, MN 56013 Dick’s Sanitation Services, 8984 215th St. W., Lakeville, MN 55044 Farmers Union/Midwest Grease, P.O. Box 319, Redwood Falls, MN 56283 Lepage & Sons, Inc., 23602 University Ave. N.W., Bethel, MN 55005 Walters Recycling & Refuse, P.O. Box 67, Circle Pines, MN 55014 Rental – New 5413 Maryland Ave. N. – Lan Feng Burke (Conditional) 3557 Perry Ave. N. – Ascent Equity LLC Rental – Renewal 2701 Brunswick Ave. N. – Granite Cliffs LLC (Conditional) 6407 Corvallis Ave. N. – Pro Operam Sub XI LLC (Conditional) 2725-2727 Hampshire Ave. N. – Guy H Proels Living Trust 5943 Idaho Ave. N. – Seth Jacobson (Conditional) 5242 Jersey Ave. N. – Pro Operam Sub X LLC (Conditional) 3026 Kentucky Ave. N. – Tyler Minkel 4806 Louisiana Ave. N. – Shea Nelsen (Conditional) 4724 Nevada Ave. N. – FYR SFR Borrower LLC (Conditional) 5844 Orchard Ave. N. – Libman Bros LLC (Conditional) 3501 Regent Ave. N. – Yim Wing Yu (Conditional) 5607 Regent Ave. N. – Herman Capital Partners VI 5737 Regent Ave. N. – Adetomi Omotayo (Conditional) 4755 Welcome Ave. N. – Independent Properties LLC (Conditional) 3149 Winnetka Ave. N. – Jonathan Doolittle (Conditional) 5225 Xenia Ave. N. – Sudi Jannatpour (Conditional) 3.2 CCCRRRYYYSSSTTTAAALLL PPPOOOLLLIIICCCEEE DDDEEEPPPAAARRRTTTMMMEEENNNTTT “Service with Compassion, Integrity, & Professionalism” TO: Mayor and Council Members FROM: Stephanie K. Revering, Chief of Police CC: Anne Norris, City Manager DATE: September 15, 2021 SUBJECT: CONSENT AGENDA ITEM ___________________________________________________________________________ MMEEMMOORRAANNDDUUMM BACKGROUND The Crystal Police Department would like to partner with the MN Department of Public Safety in investigating crimes against children by entering into a Joint Powers Agreement (JPA) with the State of MN. The purpose is a 3-pronged approach of prevention, education, and enforcement to combat internet crimes against children. OUR ASK To approve the resolution adopting the Joint Powers Agreement with the State of MN (MN Department of Public Safety) which allows our police department at no cost to utilize their resources. As always, please let me know if you have any questions. Thanks. 3.3 RESOLUTION NO. 2021 - ______ RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENT WITH THE CITY OF CRYSTAL ON BEHALF OF ITS POLICE DEPARTMENT REGARDING THE MINNESOTA INTERNET CRIMES AGAINST CHILDREN (ICAC) TASK FORCE WHEREAS, the City of Crystal on behalf of its Police Department desires to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to utilize applicable state and federal laws to investigate and prosecute crimes committed against children and the criminal exploitation of children that is committed and/or facilitated by or through the use of computers. NOW, THEREFORE, BE IT RESOLVED by the City Council of Crystal, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreement by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Crystal on behalf of its Police Department, are hereby approved. A copy of the Joint Powers Agreement is attached to this resolution and made a part of it. 2. That Brian Hubbard, Deputy Police Chief, or his successor, is designated the Authorized Representative for the Police Department. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. 3. That Jim Adams, the Mayor for the City of Crystal, and Anne Norris, the City Manager, are authorized to sign the State of Minnesota Joint Powers Agreement. Passed and adopted by the Council on this 21st day of September, 2021. CITY OF CRYSTAL, MINNESOTA _________________________________ By: Jim Adams Its Mayor ATTEST:____________________________________ By: Chrissy Serres Its City Clerk 3.3 SWIFT Contract Number: 199724 ORI: MN0270400 1 199724 ICAC JPA Crystal PD STATE OF MINNESOTA JOINT POWERS AGREEMENT MINNESOTA INTERNET CRIMES AGAINST CHILDREN TASK FORCE This Joint Powers Agreement (“Agreement”) is between the State of Minnesota, acting through its Commissioner of Public Safety on behalf of the Bureau of Criminal Apprehension (“BCA”), and the “City of Crystal” on behalf of its Police Department, 4141 Douglas Drive N, Minneapolis, MN 55427” (“Governmental Unit”). Recitals Under Minnesota Statutes, § 471.59, the BCA and the Governmental Unit are empowered to engage in agreements that are necessary to exercise their powers. The parties wish to work together to investigate and prosecute crimes committed against children and the criminal exploitation of children that is committed and/or facilitated by or through the use of computers, and to disrupt and dismantle organizations engaging in these activities. The Governmental Unit wants to participate in the Minnesota Internet Crimes Against Children (ICAC) Task Force and be provided reimbursement of the following: equipment, training, and expenses (including travel and overtime) as are incurred by law enforcement as a result of ongoing investigations. Agreement 1. Term of Agreement 1.1 Effective Date. This Agreement is effective on the date BCA obtains all required signatures pursuant to Minnesota Statutes, § 16C.05, subdivision 2. 1.2 Expiration Date. This Agreement expires five years from the date it is effective unless terminated earlier pursuant to clause 12. 2. Purpose The Governmental Unit and BCA enter into this Agreement to implement a three-pronged approach of prevention, education and enforcement to combat internet crimes against children. This Agreement provides the mechanism to reimburse the Governmental Unit for equipment, training and expenses (including travel and overtime), which are incurred by law enforcement as a result of these investigations. 3. Standards The Governmental Unit will adhere to the ICAC Program standards identified below. 3.1 Investigate activities related to internet crimes and the exploitation of children through the use of computers. 3.2 Investigate organizations to disrupt and dismantle crimes committed against children. 3.3 Investigators will follow appropriate state and/or federal laws in obtaining arrest warrants, search warrants and civil and criminal forfeitures. Investigators will follow proper legal procedures in securing evidence, including electronic devices. 3.4 Investigators will understand and use appropriate legal procedures in the use of informants including documentation of identity, monitoring of activities, and use and recordation of payments. 3.3 SWIFT Contract Number: 199724 ORI: MN0270400 2 199724 ICAC JPA Crystal PD 3.5 Investigators will use, as appropriate, the most current investigative technologies and techniques. 3.6 Investigators must be licensed Minnesota peace officers. 3.7 Investigators will comply with the guidelines of the Department of Justice Internet Crimes Against Children Program Operational and Investigative Standards. 4. Responsibilities of the Governmental Unit and the BCA 4.1 The Governmental Unit will: 4.1.1 Assign a Governmental Unit point of contact to act as the liaison between it and the BCA ICAC Project Commander to assist in reimbursement deadlines. 4.1.2 Submit an ICAC reimbursement request for pre-approval of funds. This request shall include a description of the item requested for reimbursement and an explanation of how it qualifies under the required criteria in Clauses 3.1 and 3.2 and an operational plan. 4.1.3 Conduct investigations in accordance with provisions of the ICAC Operational and Investigative Standards, identified in Clause 3.7 above, and conclude the investigations in a timely manner. 4.1.4 Allow BCA to inform participating agencies of potential case connections based on data submitted to BCA through the ICAC Program. 4.1.5 Not comingle ICAC funds with any other existing federal or state grant funded overtime or additional local Governmental Unit funding. 4.2 The BCA will: 4.2.1 Provide a Senior Special Agent who will serve as the Commander of the Task Force. 4.2.2 Review and approve or decline reimbursement requests under clause 4.1.2 within seven (7) business days of the reimbursement request. 4.3 Nothing in this Agreement shall otherwise limit the jurisdiction, powers, and responsibilities normally possessed by a Governmental Unit acting through its employees. 5. Payment 5.1 To receive reimbursement for an expense, Governmental Unit must make a request for reimbursement to the BCA Authorized Representative under the required criteria for operational and investigative standards. 5.2 To receive approved reimbursement, Governmental Unit must submit an expense form no later than 15 business days after the end of the month during which the expense is incurred. 5.3 The BCA will pay the Governmental Unit within thirty (30) calendar days of the submission of the expense form. 5.4 In the event Governmental Unit breaches this Agreement, it will not be eligible to receive reimbursement for any expenses. 6. Authorized Representatives The BCA’s Authorized Representative is the following person or his successor: Name: Joshua Florell, Special Agent/Commander of MN ICAC Address: Department of Public Safety; Bureau of Criminal Apprehension 1430 Maryland Street East Saint Paul, MN 55106 Telephone: 651.793.7000 E-mail Address: joshua.florell@state.mn.us The Governmental Unit’s Authorized Representative is the following person or his/her successor: Name Brian Hubbard, Deputy Chief Address: Crystal Police Department 4141 Douglas Dr N Minneapolis, MN 55427 Telephone: 763-531-1014 Email: brian.hubbard@crystalmn.gov 3.3 SWIFT Contract Number: 199724 ORI: MN0270400 3 199724 ICAC JPA Crystal PD If the Governmental Unit’s Authorized Representative changes at any time during this Agreement, the Governmental Unit must immediately notify the BCA. 7. Assignment, Amendments, Waiver, and Agreement Complete 7.1 Assignment. The Governmental Unit may neither assign nor transfer any rights or obligations under this Agreement. 7.2 Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. 7.3 Waiver. If the BCA fails to enforce any provision of this Agreement, that failure does not waive the provision or its right to enforce it. 7.4 Agreement Complete. This Agreement contains all negotiations and agreements between the BCA and the Governmental Unit. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 8. Liability The BCA and the Governmental Unit agree each party will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. The BCA’s liability shall be governed by provisions of the Minnesota Tort Claims Act, Minnesota Statutes, § 3.736, and other applicable law. The Governmental Unit’s liability shall be governed by provisions of the Municipal Tort Claims Act, Minnesota Statutes, §§ 466.01-466.15, and other applicable law. 9. Audits Under Minnesota Statutes, § 16C.05, subdivision 5, the Governmental Unit’s books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the BCA and/or the State Auditor and/or Legislative Auditor, as appropriate, for a minimum of six (6) years from the end of this Agreement. 10. Government Data Practices The Governmental Unit and the BCA must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 and other applicable law, as it applies to all data provided by the BCA under this Agreement and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Governmental Unit under this Agreement. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause by either the Governmental Unit or the BCA. If the Governmental Unit receives a request to release the data referred to in this Clause, the Governmental Unit must immediately notify the State. The State will give the Governmental Unit instructions concerning the release of the data to the requesting party before the data is released. 11. Venue The venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 12. Expiration and Termination 12.1 Either party may terminate this Agreement at any time, with or without cause, upon 30 days written notice to the other party. To the extent funds are available, the Governmental Unit shall receive reimbursement in accordance with the terms of this Agreement through the date of termination. 12.2 In the event that federal funding is no longer available, the BCA will email the Governmental Unit’s Authorized Representative and terminate the Agreement. The termination will be effective two (2) business days after email notification to the Governmental Unit; and the Governmental Unit shall receive reimbursement in accordance with the terms of this Agreement through the date of termination. 3.3 SWIFT Contract Number: 199724 ORI: MN0270400 4 199724 ICAC JPA Crystal PD 13. Continuing Obligations The following clauses survive the expiration or cancellation of this Agreement: 8, Liability; 9, Audits; 10, Government Data Practices; and 11, Venue. The parties indicate their agreement and authority to execute this Agreement by signing below. GOVERNMENTAL UNIT Governmental Unit certifies that the appropriate person(s) has(have) executed this Agreement on behalf of the Governmental Unit and its jurisdictional government entity as required by applicable articles, laws, by-laws, resolutions, or ordinances. By and Title: _____________________________________________________ ______________ Governmental Unit Date By and Title: _____________________________________________________ ______________ Governmental Unit Date By and Title: _____________________________________________________ ______________ Governmental Unit Date By and Title: _____________________________________________________ ______________ Governmental Unit Date By and Title: _____________________________________________________ ______________ Governmental Unit Date DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION By and Title: _____________________________________________________ ______________ (with delegated authority) Date COMMISSIONER OF ADMINISTRATION As delegated to the Office of State Procurement By: _____________________________________________________________ ______________ Date 3.3 Page 1 of 4 ___________________________________________________________________________________ FROM: John Sutter, Community Development Director TO: Anne Norris, City Manager (for September 21 City Council meeting) DATE: September 16, 2021 SUBJECT: Approval of the execution of a Joint Powers Agreement with Hennepin County related to access to the library and police project. ___________________________________________________________________________________ BACKGROUND In 2019, the city and county entered into an Easement Agreement related to shared accesses for the City Hall campus and Rockford Road Library. The agreement modified and formalized the existing arrangements for vehicles to pass through one site to access the other, including the addition of a right turn bay for the library access to 42nd Avenue and relocation of the driveway between the two properties to approximately 100 feet north of its current location. In 2020, the city incorporated these changes into its design for the site improvements related to the new Police Department building. City and county staff worked together on this design with the understanding that the costs would be apportioned between the two agencies for the city-initiated site work, and also that the county would have the option to expand the work to include additional work on the library site at county expense. In 2021, the city awarded construction contracts for the police building project which included the city-initiated site work. Subsequently, the county requested that the work be expanded to include replacement of the rest of the library parking lot in addition to the city-initiated work. To implement this cooperative construction project, a Joint Powers Agreement is required between the two entities. JOINT POWERS AGREEMENT The attached Joint Powers Agreement (JPA) is based on similar agreements the city has used in the past, for example when a street reconstruction project initiated by the City of Crystal includes elements located in an adjacent city. It implements construction of improvements consistent with the 2019 Easement Agreement and apportions costs consistent with the 2020 design. The JPA has been reviewed and approved by the City Attorney and County Attorney. COUNCIL STAFF REPORT Joint Powers Agreement for Rockford Road Library site 3.4 Page 2 of 4 Key elements: 1. Costs included in contracts already awarded by the city and already part of the project: City share:  $29,282 (construction cost of $24,402 and a contingency of $4,880)  Curb & gutter and sidewalk along the boundary between the two properties and new concrete apron on 42nd Avenue (red on attached construction exhibit)  Bituminous pavement for the new right turn bay on 42nd and relocation of the shared driveway between the two properties. (blue on attached construction exhibit) County share (county will reimburse the city):  $94,924 (construction cost of $79,103 and a contingency of $15,821)  Curb & gutter on the west side of the library driveway (green on attached construction exhibit)  New bituminous library driveway (yellow on attached construction exhibit)  Replace east third of library parking lot (orange on attached construction exhibit)  Relocate Xcel underground power line (not shown on attached construction exhibit) 2. Costs for the additional work requested by the county and to be added to the project: City share: None County share (county will reimburse the city):  $216,874 (construction cost of $180,728 and a contingency of $36,146)  Replace remainder of library parking lot including associated/adjacent concrete work 3. Construction easement: The county grants the city a construction easement to facilitate the work. 4. Access during construction: The library driveway will remain open for most of the project, but only for southbound traffic entering from 42nd Avenue. There will also be periodic complete closures of the 42nd Avenue driveway for specific construction work, as needed. 5. Contractor parking: The county will allow the city’s contractors to park their personal vehicles on the east third of the library parking lot (orange on attached construction exhibit). 6. Project administration: The city, Kraus-Anderson and the city’s contractors will manage the project and perform the work. 7. Timing: These site improvements will be constructed in spring-summer 2022, after the building is mostly complete. 3.4 Page 3 of 4 REQUESTED CITY COUNCIL ACTION Staff recommends approval of the attached JPA. The Hennepin County Board is expected to give preliminary approval of the JPA on September 21 and final approval on October 5. 3.4 Page 4 of 4 3.4 2021 – City of Crystal/County of Hennepin City Hall and Rockford Road Redevelopment Project JOINT POWERS AGREEMENT THIS JOINT POWERS AGREEMENT (“Agreement”) is made and entered into this _____day of ___________ 2021, by and between the City of Crystal, a municipal corporation under the laws of the State of Minnesota (“Crystal”), and the County of Hennepin, a political subdivision under the laws of the State of Minnesota (“County”). RECITALS A. In coordination with Crystal’s expansion of Crystal City Hall (“City Hall Project”), the parties have agreed to make improvements to the parties’ shared road to the Rockford Road Library (“Joint Road Improvement Project”). The City Hall Project and the Joint Road Improvement Project are referred to herein collectively as the “Redevelopment Project”. B. Crystal and County desire to work jointly to complete the Joint Road Improvement Project. C. Minnesota Statutes, Section 471.59 authorizes two or more governmental units to enter into agreements to jointly or cooperatively exercise any power common to the contracting parties or any similar power. D. The scope of work for the Joint Road Improvement Project (“Scope of Work” or “Work”) is set forth in Exhibit A, attached hereto and incorporated herein. E. Crystal has contracted with Wold Architects and Engineers (“Architect”) to develop the plans and specifications for the Redevelopment Project, as amended through August 31, 2021 (“Plans and Specifications”). F. Crystal has awarded a contract to Kraus-Anderson Construction Company (“Contractor”) to construct the Redevelopment Project in accordance with the Plans and Specifications. The estimated total cost of the Scope of Work for the Joint Road Improvement Project is $341,080, comprised of an estimated construction cost of $284,233 and a contingency of $56,847. G. County has reviewed and approved the Scope of Work and agreed to pay its share of the cost of the Work up to an amount not exceeding $311,798, comprised of an estimated construction cost of $259,831 and a contingency of $51,967. H. Crystal has agreed to pay its share of the cost of the Work up to an amount not exceeding $29,282, comprised of an estimated construction cost of $24,402 and a contingency of $4,880, and to administer and supervise the Work in accordance with the Scope of Work and the Plans and Specifications. 3.4 AGREEMENT In consideration of the mutual undertakings and understandings expressed herein, Crystal and County hereby agree as follows: 1. Recitals. The foregoing recitals are incorporated in and made part of this Agreement. 2. Project Administration. Crystal shall administer all aspects of the Joint Road Improvement Project and shall inspect all completed Work. Crystal shall be responsible for enforcing the terms of the design and construction contracts, obtaining any necessary warranty work, and pursuing contractual remedies to correct any design or construction defects. The Facility Services Department of the County shall cooperate with the Crystal City Engineer and the Crystal City Engineer’s staff upon request to aid in the administration of the Joint Road Improvement Project, but shall have no responsibility for the supervision of any of the Work. County shall designate a County representative who shall be notified of and entitled to attend any construction meetings related to the Joint Road Improvement Project. 3. Additional Work. Crystal may make changes to the Scope of Work so long as all changes are reasonably necessary to complete the Work and are conceptually consistent with the original Scope of Work. Crystal may carry out the changes authorized by this paragraph by entering into change orders or supplemental agreements with the Contractor for the performance of any and all additional or new work it deems necessary, advantageous, or desirable. If a proposed change materially reduces or exceeds the original Scope of Work jointly contemplated by Crystal and Count and/or increases the cost of the Work, Crystal shall not make the change unless it is first approved by the County. 4. Construction Easements. Crystal and the Contractor are granted a temporary construction easement over the portions of the County property depicted in Exhibit B, attached hereto and incorporated herein, for the period from November 1, 2021 to December 31, 2022, for the purpose of constructing the Joint Road Improvement Project. 5. Apportionment of Cost. The $341,080 estimated total cost of the Work, comprised of an estimated construction cost of $284,233 and a contingency of $56,847, shall be apportioned between the parties in accordance with the attached Exhibit A, together with a contingency of 20% of the estimated construction costs in said Exhibit, with estimated total costs apportioned as follows: $ 341,080 Total Cost of Joint Road Improvement Project $ 311,798 County Share of Joint Road Improvement Project $ 29,282 City Share of Joint Road Improvement Project 3.4 6. Payment. County shall reimburse Crystal for its share of the Joint Road Improvement Project cost upon substantial completion of the Joint Road Improvement Project. Crystal shall invoice County for its share of the Work, which County shall pay within thirty-five (35) days of receipt. 7. Record Drawings. Crystal shall provide record drawings to County within 90 days of Crystal’s final payment to the Contractor. All records kept by either party with respect to this Agreement shall be subject to examination by the representatives of the other party and the public in accordance with the Minnesota Government Data Practices Act. 8. Traffic Control. Traffic control shall be in accordance with Exhibit C. 9. Cooperative Activity. To the fullest extent permitted by law, all activities associated with the Joint Road Improvement Project under this Agreement are intended to be and shall be construed as a “cooperative activity,” and it is the intent of the parties that they shall be deemed a “single governmental unit” for the purposes of determining total liability, as set forth in Minnesota Statutes, Section 471.59, subd. 1a. Nothing in this Agreement is intended to alter, or shall be interpreted as altering, the treatment of the parties as a single governmental unit. For purposes of Minnesota Statutes, Section 471.59, subdivision 1a, each party expressly declines responsibility for the acts or omissions of the other party. 10. Insurance & Indemnity. Crystal shall require the Contractor to defend and indemnify County and name County as an additional insured on their commercial general liability insurance policies. Crystal shall carry a policy of liability insurance in at least the amounts specified as the extent of its liability under Minnesota Statutes, Section 466.04, as amended. Nothing herein shall be deemed to waive any statutory limits of liability. Crystal agrees to defend, indemnify and hold harmless County, its elected officials, officers, agents and employees from any liability, claims, demands, damages, personal injury, costs, reasonable attorney’s fees, judgments or expenses arising from any act or omission of Crystal relating to the Redevelopment Project. 11. Employees; Worker’s Compensation. Any and all employees of each party and all other persons engaged by that party in the performance of the Work or any other work or services required or contemplated by this Agreement shall not be considered employees of the other party. Any and all claims that might arise under the Worker’s Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said employees while so engaged, and any and all claims made by any third parties as a consequence of any act or omission on the part of said employees while so engaged, shall in no way be the obligation or responsibility of the other party. 12. Audit. Pursuant to Minnesota Statutes, Section 16C.05, subdivision 5, any books, records, documents, and accounting procedures and practices of Crystal and County relevant to the Agreement are subject to examination by the other each other and 3.4 either the Legislative Auditor or the State Auditor as appropriate. Crystal and County Cities agree to maintain these records for a period of at least six years from completion of the Redevelopment Project. 13. Term. The term of this Agreement is from November 1, 2021 to December 31, 2022. 14. Entire Agreement. This document, including the recitals, the exhibits, and any documents incorporated by reference, shall constitute the entire agreement between Crystal and County regarding construction of the Joint Road Improvement Project. This Agreement supersedes all prior negotiations, representations, or agreements between the parties regarding the Joint Road Improvement Project, whether written or oral. No modifications to this Agreement shall be in effect unless they are reduced to writing and are signed by both parties. 15. No Third Party Rights. This Agreement is solely for the benefit of Crystal and County. This Agreement shall not create or establish any rights in or for the benefit of any third party. 16. Applicable Law. This Agreement shall be interpreted under the laws of Minnesota. 17. Compliance. Crystal and County shall comply with all applicable federal, state, and local laws, rules, regulations, and ordinances, and shall obtain such permits and permissions as may be required, in carrying out their respective duties under this Agreement. 18. Discrimination. The provisions of Minnesota Statutes Section 181.59 and of any applicable local ordinance relating to civil rights and discrimination shall be considered a part of this Agreement as though fully set forth herein. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF CRYSTAL By: ____________________________ Jim Adams Its: Mayor By: ____________________________ Anne Norris Its: City Manager 3.4 COUNTY OF HENNEPIN By: ____________________________ Chair of County Board ATTEST: _________________________ Clerk of County Board Date: ___________________________ And: ___________________________ County Administrator Reviewed by the County Attorney’s Office Date: ____________________________ 3.4 EXHIBIT A - Joint Road Improvement Project 3.4 7 EXHIBIT B - Construction Easement 3.4 8 EXHIBIT C - Traffic Control Plan 3.4 DATE:September 13, 2021 TO:Anne Norris, City Manager City of Crystal City Council FROM:Jean McGann, Contracted Finance Director RE:Expenditures over $25,000 Payee Amount HealthPartners, Inc.September health insurance premiums $125,546.00 Landscape Structures Yunkers Park play area $170,684.89 Nuss Truck & Equipment Replacement for truck #311 $123,003.13 Ryan Contracting Co.2021 Utility Reconstruction project payment application #2 $551,411.14 Golden Valley JWC August water costs $280,430.01 West Metro Fire Rescue District August contribution to West Metro Fire $110,140.56 MN PERA Employee & city required contributions for 09/03/21 pay date $62,146.28 $1,423,362.01 Description 5.1 4741 WELCOME AVENUE NORTH – SITE PLAN APPLICATION PAGE 1 OF 4 ___________________________________________________________________________ FROM: Dan Olson, City Planner ___________________________________________________________________________ TO: Anne Norris, City Manager (for September 21 Meeting) DATE: September 16, 2021 RE: Consider approval of a site plan review request from Gernco Construction for a new four-unit residential building at 4741 Welcome Avenue North A.BACKGROUND Gernco Construction is proposing to purchase the vacant property at 4741 Welcome Ave North from the City’s Economic Development Authority (EDA) in order to construct a four-unit residential building on the property. The EDA held a public hearing on June 15, 2021 and approved the lot sale contingent upon approval of a site pl an application for the new building. The property is zoned Medium Density Residential (R-2) and the proposed building is a permitted use within that zoning district. The city’s unified development code (UDC) requires site plan review and approval for the new building and site improvements. Notice of the September 13 public hearing was published in the Sun Post on September 2, mailed to owners and renters within 500 feet (see attachment A), and posted to the Welcome Park and Cavanagh Oaks neighborhoods on Nextdoor. A sign was also posted on the property. At the September 13 Planning Commission public hearing, the Commission unanimously recommended approval of the site plan application. One person from the public spoke on the proposal, indicating that she was not opposed to the application but had a few questions about such items as refuse collection and lawn maintenance . Attachments: A.Site location map showing public hearing notification area B.Existing zoning map C.Project narrative D.Site plan (7 sheets) COUNCIL STAFF REPORT Site plan review for 4741 Welcome Ave N 5.2 4741 WELCOME AVENUE NORTH – SITE PLAN APPLICATION PAGE 2 OF 4 B. SITE PLAN REVIEW Existing use The 14,119 sq. ft. (0.32 acre) property is currently vacant. Previously there was a 4-plex on the property that was built in 1960 and demolished in 2010. Adjacent uses The following are the existing land uses and zoning districts surrounding this property: • North – Single-family home zoned R-2 • East – Office, zoned Industrial • West – Across alley, single-family homes zoned R-1 • South – 4-plex, zoned R-2 Proposed use The applicant is proposing to construct a new two-story four-unit residential building. The following are the notable site plan elements for this building: • Building setbacks. The proposed 25’ tall townhome-style building meets setback and height requirements in the R-2 district. The size of each of the four units are found in the table below. Unit Number First Floor Second Floor Total Living Space Garage A 623 SF 1,063 SF 1,686 SF 419 SF B 730 SF 1,314 SF 2,044 SF 419 SF C 730 SF 1,063 SF 1,686 SF 419 SF D 623 SF 1,314 SF 2,044 SF 419 SF • Parking. Each unit will have a garage for two vehicles with additional parking spaces in the driveways for each unit. This parking meets UDC requirements. • Stormwater management and erosion control measures. The city engineer has reviewed the stormwater management plan submitted by the applicant and determined that it meets the city’s requirements in city code section 520.17. The plan proposes to install two french drains in the front yards facing Welcome Avenue. French drains have an underground pipe that funnels stormwater into the city’s stormwater infrastructure, similar to a raingarden. The proposed percentage of impervious surface for the vacant property is 60.9% (the maximum coverage is 75% for the R-2 zoning district). During building construction the city will require erosion control techniques to be used on -site including silt fences, rock construction entrances, and inlet protection. • Utilities. The proposed building’s service connections will be to existing water and sewer mains in Welcome Avenue. The only overhead utility lines are existing poles located along the alley. 5.2 4741 WELCOME AVENUE NORTH – SITE PLAN APPLICATION PAGE 3 OF 4 • Access and circulation. The site plan proposes driveway access for two units from Welcome Avenue and from the rear alley for the other two units. The city’s Public Works Director and the West Metro Fire Rescue District staff have reviewed the traffic circulation plan and found it adequate to meet vehicle movement into and within the site. There are no existing public sidewalks on the property and none planned. However there are proposed private sidewalks from the unit entrances to Welcome Avenue. • Building elevations. The proposed major exterior building material is vinyl lap siding with brick and stone veneer as accent materials. These materials meet the city’s requirements. Each unit will have a deck on the side of the building. Elevation drawings of the proposed building is attachment D. • Landscaping. The landscape plan calls for the removal of two large arbovitaes facing Welcome Avenue and volunteer trees along the alley. The applicant proposes to plant three new species of trees: American linden, Kentucky coffee trees, and Japanese tree lilacs. Two varieties of shrubs will also be planted. • Screening. Ground mechanical equipment is proposed to be scre ened by shrubs. • Exterior Lighting. The building will have wall-mounted exterior lighting similar to what is found on a typical single-family home. This lighting meets the city’s requirements. C. Site plan review criteria The following are the relevant criteria for approval of site plans in city code section 510.17. 1. The site plan fully complies with all applicable requirements of the UDC. Findings: As outlined in section B, above, the proposed site plan meets UDC requirements. 2. The site plan is consistent with the use and character of surrounding properties. Findings: The property was formerly used for a 4-plex and with the approval of this site plan that use will continue in a modern updated form. The immediate area has a mix of low and medium density residential properties and commercial buildings. The proposed four- unit building is consistent with this character. 3. The site plan provides safe conditions for pedestrians or motorists and prevents the dangerous arrangement of pedestrian and vehicular ways. Findings: The city’s Public Works Director and staff from the West Metro Fire Rescue District have reviewed the site’s traffic circulation plan and found it adequate to meet vehicle movement into and within 5.2 4741 WELCOME AVENUE NORTH – SITE PLAN APPLICATION PAGE 4 OF 4 the site. There is no public sidewalk directly accessing the property and none planned, however the applicant is installing private sidewalks to each unit’s front door. D. REQUESTED ACTION At the September 13, 2021 Planning Commission meeting, the Commission recommended approval of the site plan review application by a vote of seven to zero (two members were absent) with the following conditions: 1. The development shall be constructed according to the site plan in attachment D. 2. The property owner shall install and maintain a n address directional sign in the locations shown on the approved site plan (the exact language to be reviewed and approved by city staff). If the site plan is approved, the applicant anticipates starting construction of the building this year. City Council motion to approve the site plan review application is requested. 5.2 Site Location and Public Hearing Notice Mailing Map 4741 Welcome Ave N 4141 Douglas Dr. N. Crystal MN 55422 Attachment A 5.2 Zoning Map 4741 Welcome Ave N 4141 Douglas Dr. N. Crystal MN 55422 Attachment B 5.2 SITE PLAN PROJECT NARRATIVE Subject Project: New Quadplex construction 4741 Welcome Avenue Zoning District: The property is currently zoned R-2 Medium density Residential Current Use of Property: The property is currently a vacant Lot. Proposed Use: The property will be used to construct a new 4-unit townhome styled quadplex Adverse Effect: The proposed use is in accordance with the existing use in the neighborhood. The buildings in the neighborhood are mixed between multiunit residential and single-family homes. So, the proposed use will complement the existing structures in the neighborhood. Each unit in the new building will have a minimum of two car attached garage and their own separate driveways. This will provide sufficient parking for the occupant and the visitors. So, there will be no street parking and interferences with the public and motorists. Also since the building is only 4 units, which is in accordance with the city redevelopment plan, the added density will not increase the traffic in such a way that I can affect the neighborhood negatively. Project Description: The project consists of multifamily (Quadplex) residential building. When completed, the owner will occupy one of the units and rent out the rest of the units Attachment C 5.2 Attachment D 5.2 5.2 5.2 5.2 5.2 A L L E YC o n c r e t eS l a b31.89.236.3 9.3Welcome Avenue North176.55 plat 56.3 38.5 39.315.815.82'8"28'8"40'0"20'9"5'8"57'2"5'8"20'9"40'0"28'8"2'8"41'4" 876.1 STOCKPILE STOCKPILE 8 7 8 876878.5878.5B i t u m i n o u s ffe 877.7 No. 4733 877.8 877.3 876.4 875.5 878.01877.60876.90876.97877.58878.07B i t u m i n o u s 34"tree 877.7 Garage 1-S-F r a m e No. 4 7 4 9 Chain Link Fence Power PoleOverhead WiresGas Meters 877.9 877.5 877.0 877.0 877.2 877.9 876.9 876.1 877.9 877.2 875.5 877.3 877.0 875.7 878.0 878.5 877.1 tcc875.04tcc874.94tcc874.86tcc874.78Driveway Driveway Proposed Quad-Plex S 00°51'09" E 79.96 measuredWEST 176.36 meas.S0°52'31"E 79.96 meas.EAST 176.23 meas. Deck Deck DeckDeck Egress Well Egress Well 2.5%±6.4%± S i d e w a l kS i d e w a l k S i d e w a l k S i d e w a l kS i d e w a l kS i d e w a l k S i d e w a l kS i d e w a l kServ 878878SCALE IN FEET 200 40 F:\survey\twin lake addition-hennepin\104926\3-4-2 twin lake add\01 Surveying - 78538\01 CAD\01 Source\01 Survey Base.dwgC1 OF C2 DATE:LIC. NO.: SHEET NO. PROJECT: 78538BREVISIONSDESIGNED BY: DRAWN BY: CHECKED BY: LOTS 3-4, BLOCK 2 TWIN LAKE ADDITION 4741 WELCOME AVENUE NORTH CRYSTAL, MINNESOTA EROSION AND SEDIMENT CONTROL PLAN I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. JEFFREY A. PRASCH, P.E. 07.30.21 52706 ABL JAP GRP 5 FT MINIMUM LENGTH POST AT 6 FT MAXIMUM SPACING PLASTIC ZIP TIES (50 LBS TENSILE) LOCATED IN TOP 8 IN GEOTEXTILE FABRIC, 36 IN WIDE TIRE COMPACTION ZONE MACHINE SLICE 8 IN - 12 IN DEPTH FLOW FLOW SILT FENCE (MACHINE SLICED) NOT TO SCALE 1 C1 2 FT MINIMUMPOST EMBEDMENTEXISTING GROUND SILT FENCE/SEDIMENTS CONTROL LOG NOTES: 1. SILT FENCE SHALL BE SUPPORTED BY STURDY METAL OR WOODEN POSTS AT INTERVALS OF 6 FEET OR LESS. 2. SEDIMENT CONROL LOGS SHALL BE INSTALLED IN ACCORDANCE WITH THE MANUFACTURER'S RECCOMENDTIONS FOR EFFECTIVE CONSTRUCTION SITE EROSION CONTROL. 3. IF CONSTRUCTION INTERFERES WITH EROSION CONTROL MEASURES, THEY SHALL BE RESTORED TO THEIR INTENDED FUNCTION AT THE END OF EACH DAY. TEMPORARY ROCK STABILIZING EXIT NOT TO SCALE 4 C1 PUBLIC ROAD SURFACE FLOW CRUSHED ROCK PER SPECIFICATION EXISTING GROUND6 IN MINIMUMGEOTEXTILE FABRIC TAPER EDGES AT 1:11 IN - 2 IN CRUSHED ROCK RADIUS AS REQUIRED 20' MINIMUM LENGTHEXIT WIDTH AS REQUIRED FLOW 45° STRAW SEDIMENT CONTROL LOG 1 IN X 2 IN X 24 IN LONG WOODEN STAKES. STAKES SHALL BE DRIVEN THROUGH THE BACK HALF OF THE SEDIMENT CONTROL LOG AT AN ANGLE OF 45 DEGREES WITH THE TOP OF THE STAKE POINTING UPSTREAM. BACKFILL AND COMPACT SOIL FROM TRENCH ON UPGRADIENT SIDE OF SEDIMENT CONTROL LOG PLACE SEDIMENT CONTROL LOG IN SHALLOW TRENCH (1 IN - 2 IN DEPTH) 8 IN - 10 IN EMBEDMENT DEPTH SPACE BETWEEN STAKES SHALL BE A MAXIMUM OF 1 FT FOR DITCH CHECKS OR 2 FT FOR OTHER APPLICATIONS. BIOROLLS NOT TO SCALE 2 C1 EXISTING GROUND PROPOSED SILT FENCE OR BIO-ROLLS ROCK STABILIZATION EXIT SITE PLAN NOTES: 1. DISTURBED SOILS TO BE TO BE COVERED WITH SOD, OR GRASS-SEED MIXTURE AS PERMANANENT VEGETATIVE COVER. 2. ALL DRAINTILE SHALL BE SOLID PIPE OUTSIDE OF THE FRENCH DRAIN AND PERFORATED WITHIN THE FRENCH DRAIN. INSULATE TOP OF SOLID PIPE AS NECESSARY. EROSION CONTROL NOTES: 1. ALL EROSION AND SEDIMENT CONTROL BMP'S (I.E. SILT FENCE, BIO-ROLLS, ROCK CONSTRUCTION EXIT, INLET PROTECTION, ETC.) SHALL BE INSTALLED PRIOR TO THE COMMENCEMENT OF ANY CONSTRUCTION ACTIVITY. 2. INLET PROTECTION SHALL BE INSTALLED AT ANY INLET THAT MAY RECEIVE RUNOFF FROM THE DISTURBED AREAS OF THE PROJECT. INLET PROTECTION MAY BE REMOVED FOR A PARTICULAR INLET IF A SPECIFIC SAFETY CONCERN (FLOODING / FREEZING) HAS BEEN IDENTIFIED. THE PERMITTED MUST RECEIVE WRITTEN CORRESPONDENCE FROM THE CITY ENGINEER VERIFYING THE NEED FOR REMOVAL. 3. INSTALL SEDIMENT CONTROL BMP'S, SUCH AS SILT FENCE, AROUND ALL STOCKPILES. 4. RETAIN AND PROTECT AS MUCH NATURAL VEGETATION AS FEASIBLE. WHEN VEGETATION IS REMOVED DURING DEVELOPMENT, THE EXPOSED CONDITION OF LAND SHALL BE KEPT TO THE SHORTEST PRACTICAL PERIOD OF TIME, BUT NOT LONGER THAN 60 DAYS. ANY EXPOSED AREAS EXCEEDING THIS TIME-FRAME SHALL BE TEMPORARILY STABILIZED (STRAW MULCH, WOODCHIPS, ROCK). AREAS BEING USED FOR MATERIAL STORAGE AND AREAS UNDER CONSTRUCTION ARE EXEMPT FROM TEMPORARY STABILIZATION. 5. ANY STEEP SLOPES (3H : 1V OR STEEPER) EXPOSED DURING CONSTRUCTION SHALL BE PROTECTED WITH TEMPORARY VEGETATION, MULCHING OR BY OTHER MEANS ACCEPTABLE TO THE BUILDING OFFICIAL WITHIN 14 DAYS OF CEASING LAND DISTURBING ACTIVITIES ON THE STEEP SLOPES. STOCKPILES MAY BE PROTECTED BY AN ANCHORED TARP OR PLASTIC SHEET. 6. PROVIDE DUST CONTROL AS NECESSARY. DUST CONTROL CAN INCLUDE WATER. 7. REMOVE ALL SOILS AND SEDIMENTS TRACKED OR OTHERWISE DEPOSITED ONTO PUBLIC PAVEMENT AREAS ON A DAILY BASIS OR AS NEEDED. 8. ALL EROSION AND SEDIMENT CONTROL BMP'S SHALL BE INSPECTED EVERY 7 DAYS, OR WITHIN 24 HOURS OF ALL RAIN EVENTS GREATER THAN 1.0" IN 24 HOURS. CORRECTIVE ACTION REQUIRED SHALL BE INITIATED WITHIN 24 HOURS. 9. SILT FENCE, BIO-ROLLS AND INLET PROTECTION DEVICES MUST BE REPAIRED, REPLACED OR SUPPLEMENTED WHEN THEY BECOME NONFUNCTIONAL OR THE SEDIMENT REACHES 1/3 THE HEIGHT OF THE DEVICE. THESE REPAIRS MUST BE MADE WITHIN 24 HOURS OF DISCOVERY, OR AS SOON AS FIELD CONDITIONS ALLOW. 10.AFTER FINAL GRADING HAS BEEN COMPLETED, EXPOSED SOILS MUST BE PERMANENTLY STABILIZED AS SOON AS POSSIBLE. PERMANENT STABILIZATION SHALL CONSIST OF 4 INCHES TOPSOIL, AND SEED, MULCH AND FERTILIZER APPLIED BY METHODS AND RATES RECOMMENDED IN MN/DOT SPECIFICATION 2575 AND MN/DOT SEEDING MANUAL, OR SOD. THE SEED MIX SHALL BE MN/DOT 25-151. 11.NO CONCRETE WASHOUT ALLOWED ON SITE, TRUCK BASED SELF CONTAINMENT WASHOUT DEVICES REQUIRED. 12.OIL STAINS ON CITY STREETS SHALL BE CLEANED UP WITH FLOOR DRY, AND DISPOSED OF AS A HAZARDOUS WASTE MATERIAL. 13.ALL HAZARDOUS WASTE SHALL BE STORED CLEANED UP AND DISPOSED OF PER EPA STANDARDS. 14.ALL EROSION AND SEDIMENT CONTROL DEVICES SHALL BE MAINTAINED UNTIL ALL DISTURBED AREAS HAVE BEEN PERMANENTLY STABILIZED. 15.ALL EROSION AND SEDIMENT CONTROL DEVICES SHALL BE REMOVED FROM THE SITE AFTER PERMANENT STABILIZATION HAS BEEN ESTABLISHED. 16.ALL EXPOSED SOILS SHALL BE STABILIZED AS SOON AS POSSIBLE, BUT IN NO CASE LATER THAN 14 DAYS AFTER THE CONSTRUCTION ACTIVITY HAS TEMPORARILY OR PERMANANTLY CEASED OR WITHIN 7 DAYS IF THE PROJECT IS WITHIN 1 MILE OF A SPECIAL OR IMPAIRED WATER. 17.STOCKPILE REMAINING FOR MORE THAN 7 DAYS SHALL BE STABILIZED BY MULCHING, VEGETATIVE COVER, TARPS, OR OTHER MEANS. 18.SOILS TRACKED FROM THE SITE SHALL BE REMOVED FROM ALL PAVED SURFACES WITHIN 24 HOURS OF DISCOVERY. 19.TEMPORARY PUMPED DISCHARGE POLLUTION PREVENTION TECHNIQUES: "DANDY DEWATERING BAG" BROCK WHITE CO. USA. 20.CONTACT PERSON FOR SITE CLEANLINESS AND MAINTENANCE OF THE EROSION AND SEDIMENT CONTROLS: EMEKA OKEAKPU (763) 316-7900. 21.SHINGLE CREEK WATERSHED DISTRICT: (763) 553-1144. EOF LANDSCAPE GRATE RIM = 875.8 FRENCH DRAIN 25FT X 16FT X 3FT 100-YEAR = 876.22 INLET PROTECTION NOT TO SCALE 3 C1 MINIMUM DOUBLE STITCHED SEAMS ALL AROUND SIDE PIECES AND ON FLAP POCKETS FRONT, BACK, AND BOTTOM TO BE MADE FROM SINGLE PIECE OF FABRIC OVERFLOW HOLES (2 IN X 4 IN HOLE SHALL BE HEAT CUT INTO ALL FOUR SIDE PANELS) USE REBAR OR STEEL ROD FOR REMOVAL (FOR INLETS WITH CAST CURB BOX REPLACE ROD WITH WOOD 2 IN X 4 IN). EXTEND 10 IN BEYOND GRATE WIDTH ON BOTH SIDES, LENGTH VARIES. SECURE TO GRATE WITH WIRE OR PLASTIC TIES. L W 1 2 W 12 IN 8 IN INLET SPECIFICATIONS AS PER THE PLAN DIMENSION LENGTH AND WIDTH TO MATCH FLAP POCKET 1 2 L CONNECT DOWNSPOUT TO FRENCH DRAIN 16' MIN. FINAL GRADE CLEAN AGGREGATE (1 1/2"± RIVER ROCK), PEA GRAVEL, OR SAND, (<5% FINES) ADS GEOSYNTHETIC NONWOVEN GEOTEXTILE OR APPROVED EQUAL. VARIES 872.0 (LEVEL BOTTOM) FRENCH DRAIN NOT TO SCALE 5 C1 3' MIN.MIN 4" PEA GRAVEL, 3/4" ROCK, OR GEOTEXTILE MIN 4" TOPSOIL 6" PERFORATED DRAINTILE INLET INV=873.0 FRENCH DRAIN 25FT X 16FT X 3FT 100-YEAR = 876.17 EOF LANDSCAPE GRATE RIM = 876.0 CONNECT DOWNSPOUT TO FRENCH DRAIN CONNECT DOWNSPOUT TO FRENCH DRAIN CONNECT DOWNSPOUT TO FRENCH DRAIN 7601 73RD AVENUE N, BROOKLYN PARK, MN 55428 PHONE: 763.560.3093 FAX: 763.560.3522 www.DemarcInc.com FFE =878.8 GERNCO CONSTRUCTION 1603 MORGAN AVENUE NORTH MINNEAPOLIS, MN 55411 5.2 SLEGENDEXISTING SANITARY SEWEREXISTING SANITARY SERVICEEXISTING SANITARY MANHOLEEXISTING WATERMAINEXISTING CURB STOPEXISITNG WATER SERVICEA L L E YC o n c r e t e S l a b Welcome Avenue North SSanitary Manholerim=874.73SSanitary Manholerim=875.30SSanitary Manholerim=875.30B i t u m i n o u sNo. 4733B i t u m i n o u s Garage1-S-FrameNo. 4749PowerPole inv=858.92inv=859.58SCALE IN FEET20040F:\survey\twin lake addition-hennepin\104926\3-4-2 twin lake add\01 Surveying - 78538\01 CAD\01 Source\01 Survey Base.dwg C2 OF C2DATE:LIC. NO.:SHEET NO.REVISIONSDESIGNED BY:DRAWN BY:CHECKED BY:UTILITY PLANI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WASPREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM ADULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATEOF MINNESOTA.JEFFREY A. PRASCH, P.E.07.30.2152706ABLJAPGRP7601 73RD AVENUE N, BROOKLYN PARK, MN 55428PHONE: 763.560.3093 FAX: 763.560.3522www.DemarcInc.comUTILITY NOTES:1. WATER SERVICE SHALL MAINTAIN A MINIMUM OF 7.5' OF COVER.2. CONNECTION TO SERVICES OR MAINS SHALL BE PER CITY STANDARDS AND SHALL BECOORDINATED WITH THE CITY.3. PATCH ROAD AS NECESSARY. MATCH EXISTING ROAD SECTION.4. ALL PROPOSED WORK IN THE PUBLIC RIGHT-OF-WAY SHALL COMPLY WITH THE CURRENTEDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION STANDARDSPECIFICATIONS FOR CONSTRUCTION AND CEAM STANDARD SPECIFICATIONS.PROPOSEDQUAD-PLEXREFERENCE NOTES:1 CONNECT TO EXISTING 1-1/2" WATER SERVICE (FIELD VERIFY). IF WATER SERVICE ISLESS THAN 1-1/2", REMOVE BACK TO MAIN AND REPLACE PER DETAIL 2/C2.2 CONNECT TO EXISTING SANITARY SERVICE (FIELD VERIFY). CLEAN AND LINE SANITARYSERVICE TO THE MAIN. IF EXISITNG SANITARY SERVICE IS DEEMED UNSUITABLE, REMOVEBACK TO THE MAIN AND REPLACE PER DETAIL 1/C2.3 COORDINATE LOCATION OF SERVICES WITH MECHANICAL/ARCHITECTURAL PLANS.WATER SERVICE SHALL SPLIT INTO 3/4" SERVICES (ONE FOR EACH PROPOSED UNIT) ATTHE BUILDING.PROJECT: 78538BLOTS 3-4, BLOCK 2TWIN LAKE ADDITION4741 WELCOME AVENUE NORTHCRYSTAL, MINNESOTAGERNCO CONSTRUCTION1603 MORGAN AVENUE NORTHMINNEAPOLIS, MN 55411SANITARY SERVICENOT TO SCALE1C2WATER SERVICENOT TO SCALE2C21235.2 JOINT AIRPORT ZONING BOARD PAGE 1 OF 2 ___________________________________________________________________________ FROM: Dan Olson, City Planner TO: Anne Norris, City Manager (for September 21 Meeting) DATE: September 16, 2021 RE: Consider adoption of a resolution selecting members and alternates for Joint Airport Zoning Board (JAZB) __________________________________________________________________________ A.BACKGROUND The City Council is asked to adopt a resolution selecting members and alternates for a temporary task force called the Joint Airport Zoning Board (JAZB). At the August 17, 2021 City Council work session, the Council directed that the membership of the JAZB be as follows: Members: Dan Olson, city planner and one Planning Commission member Alternates: John Sutter, community development director and another Planning Commission member At the September 13, 2021 Planning Commission meeting, the Commission selected Joseph Sears for JAZB membership, with Harley Heigel as an alternate. Attachment: A.Resolution B.JOINT AIRPORT ZONING BOARD Minnesota state law requires cities adjacent to airports to have an airport zoning ordinance, which is based on state law and federal regulations. The ordinance primarily focuses on land uses adjacent to the airport and struc ture height requirements adopted by the Federal Aviation Administration (FAA). Ordinance adoption, administration and enforcement will be handled by each city. The current Crystal airport zoning ordinance was adopted in 1983 and needs to be updated. Other recently approved airport zoning ordinances were for the Lake Elmo airport in 2021 and Flying Cloud airport in 2019. COUNCIL STAFF REPORT Joint Airport Zoning Board 5.3 JOINT AIRPORT ZONING BOARD PAGE 2 OF 2 To prepare an updated ordinance the Metropolitan Airports Commission (MAC) is forming a Joint Airport Zoning Board (JAZB) per MN Stat ute 360. The JAZB is what we would call a task force, because it will be disbanded after the updated ordinance is prepared. Drafting the ordinance will be mostly a technical process with limited city policy options. JAZB meetings would start in late September or early October. The zoning ordinance creation will likely be completed by late 2022. C.REQUESTED ACTION Council approval of the resolution in attachment A is requested. 5.3 CR205-30-747876.v2 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2021-________ RESOLUTION SELECTING MEMBERS AND ALTERNATES FOR JOINT AIRPORT ZONING BOARD WHEREAS, the Metropolitan Airports Commission (“MAC”) intends to establish a Joint Airport Zoning Board (“JAZB”) according to Minnesota Statutes, chapter 360 to update the Crystal Airport Zoning Ordinance created by the JAZB in 1983; and WHEREAS, MAC has requested that municipalities in the vicinity of the Crystal Airport, including the City of Crystal (“City”), appoint two members and two alternates to participate in the JAZB; and WHEREAS, the City Council has determined that participation in the JAZB is in the best interests of the City; and WHEREAS, at the August 17, 2021 City Council work session, the Council directed that JAZB members should be the City Planner and one Planning Commission member, and the alternates should be the Community Development Director and another Planning Commission member; and WHEREAS, at the September 13, 2021 Planning Commission meeting, the Commission selected Joseph Sears as a JAZB member and Harley Heigel as an alternate. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Crystal agrees to participate in the JAZB and hereby appoints the following individuals to serve as members and alternates to the JAZB: Members: Dan Olson, City Planner and Joseph Sears, member of the Planning Commission. Alternates: John Sutter, Community Development Director, and Harley Heigel, member of the Planning Commission. Adopted by the Crystal City Council this 21st day of September 2021. ____________________________ Jim Adams, Mayor ATTEST: ___________________________ Chrissy Serres, City Clerk Attachment A 5.3 Memorandum DATE: September 21, 2021 TO: City Council FROM: Mark Ray, PE, Director of Public Works Patrick Sele, Utilities Superintendent SUBJECT: Replacement of control systems at the Maryland sanitary sewer lift station Background The 2021 CIP included $100,00 in the sanitary sewer utility fund and $100,00 in the information technology fund for the installation of fiber optic network to lift stations in the City. This summer, the fiber optic network has been connected to four sanitary sewer lift stations for a cost of $137,476.42, leaving $62,523.58 available. It is proposed that the remaining funding balance be used to cover the cost of the replacement of the control system for the Maryland sanitary sewer lift station. Not only is this work needed for the planned extension of the fiber optic network, but the control equipment is very antiquated and requires staff to enter a confined space to hook up a portable generator in a power outage. The proposed control system replacement will not only replace all of the control systems for the sanitary sewer lift station, but also relocate the control cabinet, relocate the connection point for a portable generator, and prepare the site for connection to the fiber optic network. Cost Only one quote was obtained for the proposed purchase and installation because this control system must have the same control systems as other lift stations, interface with the City’s SCADA system, and the same contractor has installed the systems at the other lift stations as well as provides the back-end support for SCADA: •Total Control $64,048 Funding $200,000 was allocated in the project budget between two CIP projects. $137,476.42 has been previously allocated for the fiber projects. The proposed project cost is $1,524.42 more than the available project funds. This balance will be covered by sanitary sewer operating budgets. Recommended Action Motion to approve the resolution authorizing the replacement of control systems at the Maryland sanitary sewer lift station 5.4 September 7th, 2021 To: Pat Sele Re: Crystal, Minnesota – Maryland Lift station Improv. ________________________________________________________________ Total Control Systems, Inc. (TCS) proposes to furnish equipment and services in accordance with the project plans and specifications that were received. Lift Station Controls 240v 3ph 5hp pump duplex Including: Liftstation control panel Main breaker /Transfer sw. 100 amp (SE rating) Auto Transfer Switch 100amp Zenith NEMA 3R 4 door stainless steel enclosure Inner doors Enclosure SS legs and skirts with louvers Incoming power terminal block Pump circuit breakers Control circuit breakers Hand-Off-Auto switches, oil tight, 30 mm Pushbutton switches, oil tight 30mm Lamps, LED, oil tight, 30mm Condensation heater/fans, 400 watts Starters, VFD, Allen Bradley 5hp Cooling fans with stainless hoods Power monitor Lightning arrestor (TVSS) 25KVA Intrinsic barriers Class I, Div 1, Group C, D Relays GFI receptacle rated at 20 amps External alarm strobe Control power TVSS Ethernet switch Cradlepoint unit and antennas Uninterruptible power supply (UPS) Allen-Bradley Micrologix 1400 and cards Backup controller Operator interface 7” Color Elapsed time meters (2) RTU outlet Floats suspended type (2) Submersible transmitter KPSI Door switches Documentation Master PLC program modifications SCADA software and screen additions Reports Master alarm dialer programming Training Programming, training Existing SCADA modifications Total Control Systems, Inc 38841 Nyman Drive NE PO Box 40 Stanchfield, MN 55080-0040 Phone 320-396-4442 / Fax 320-396- 4443 5.4 Testing and commissioning Price for the Maryland Lift Station panel package: $36,684.00 (NO Tax) Does not include: Sales Tax (exempt) Antenna/Light Pole Hand holes Grounding materials Underground warning tape Conduit Fiber conduits to panel Generator and equipment - We acknowledge receipt of Addendum No. . - Terms are Net 30 days from invoice date. No retainage allowe d. A 1.5% charge per month added to any past due balance. Price may be dependent on past credit history. - This quote/proposal valid for 60 days. - Work to commence after receipt of an acceptable written purchase order acknowledging acceptance of our terms. - F.O.B. job-site. - Start-up service/training, documentation and equipment adjustment is included as specified. - TCSI does not accept any liquidated damages. - No Bid or Performance Bonds included - Additional insurance not required by specifications is extra. - ALL PANELS FURNISHED BY TCS WILL HAVE A UL 508 SERIALIZED OR UL698A ENCLOSED INDUSTRIAL CONTROL PANEL RELATING TO HAZARDOUS LOCATIONS WITH INTRINSICALLY SAFE CIRCUIT EXTENSIONS LABEL, AS REQUIRED. Price for the Maryland Lift Station Control Panel Replacement and Electrical Renovation: $27,364.00 (No Tax) ***INCLUDES*** 1) Electrical Permit. 2) Demo Old Control Panel, Power Panel Concrete Pad and associated Conduits and Wiring. 3) Install all New Underground Conduits from New Control Panel to Wet Well and Drywell. 4) Reuse existing Conduit for 100 Amp Service Lateral and Install New Conductors. 5) Install Conduits for Future Generator. 6) Pour New 6" Concrete Control Panel Pad. 7) Install New Aluminum Back Plane for Pump Disconnects and Miscellaneous Electrical in the Drywell. 8) Install New LED Light Fixture and Receptacles for General Service, Dehumidifier and Blower in the Dry Well. 9) Install and Wire New Control Panel and Wet Well Level Monitoring Devices provided by Total Control Systems. ***EXCLUDES*** 1) Bond of any kind. 2) Turf or Asphalt Restoration of any kind. 3) Disposal of Old Control Panel. Maryland Lift Station Total Project Cost: $64,048.00 (NO Tax) If you have any questions regarding our proposal, please contact our office. We look forward to working with you on this project. Sincerely, TOTAL CONTROL SYSTEMS, INC. Al Doberstein AD/kd 5.4 RESOLUTION NO. 2021- _____ APPROVING THE REPLACEMENT OF CONTROL SYSTEMS AT THE MARYLAND SANITARY SEWER LIFT STATION WHEREAS, the Crystal City Council is committed to providing and maintaining quality infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities in the City; and WHEREAS, building out a fiber network to all remote City infrastructure provides for improved operational and security measures; and WHEREAS, the Maryland lift station needs to have the control system replaced in order to accommodate being connected to the fiber network; and WHEREAS, the existing station controls are antiquated and require confined space entry for connection to emergency portable generator power; and WHEREAS, adequate funds are available for this project. NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby authorizes the contract with Total Control for the replacement of the control systems at the Maryland Avenue sanitary sewer lift station. BE IT FURTHER RESOLVED that the Mayor and/or City Manager are hereby authorized to sign said contracts. Adopted by the Crystal City Council this 21st day of September 2021. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk 5.4 Memorandum DATE: September 21, 2021 TO: City Council FROM: Mark Ray, PE, Director of Public Works Patrick Sele, Utility Superintendent SUBJECT: Fiber optic connection to Maryland sanitary sewer lift station Over the last few years the City has been connecting the various sanitary sewer and storm water lift stations to the fiber optic network provide for improved operational and security measures. In 2020 and 2021, the City connected five of the seven sanitary sewer lift stations to the fiber optic network. Project scope The 2022 project is proposed to connect Maryland Ave lift station to the fiber optic network. This will be the sixth of seven sanitary sewer lift stations connected to the fiber system. This will be the final sanitary sewer lift station to be connected to the fiber network. The seventh lift station has very low wastewater flow and would be very expensive to connect to the system due to its relatively remote location. Project funding The 2022 budget included $100,000 in the information technology fund for the extension of the fiber optic network. Project cost Maryland sanitary sewer lift station $44,346.09 The balance remaining will be used to connect the Adair storm water lift station to the fiber network as part of the Gaulke storm water pond project. Attachment •LOGIS Fiber Optic Estimate Recommended Action Motion authorizing the contract with LOGIS to provide the fiber optic installation to the Maryland sanitary sewer lift station. 5.5 Project Design and Cost Estimate Approval Request Enter Incident#(?)Name *Member * Email *Phone * Are There Other Members/External Parties Involved In The Project Project Name *(?) * Planned Project Category Project Location *(?) Location A *(?) Location Z (?) Primary Contact 230267 Matt Haga Crystal matthew.haga@crystalmn.gov 7635311101 Yes No Project Scope CY-Maryland SLS 4505 Maryland Ave N - New Build Planned Unplanned New Build Repair Relocate Overbuild Splice Only Other Maryland SLS 4505 Maryland Ave N - New Build Maryland SLS 4505 Maryland Ave N - New Build Crystal City Hall 5.5 Project Description * Submitted Date * Due Date Priority Benefits Attachment Approval Request * Labor Materials Cost Estimate Total * Estimated Annual Locates Attachment * Installation of 48 strand fiber from the Maryland Lift Station to existing network along 48th Ave to City Hall. Pink is new build and red is existing network. 6/23/2021 12/31/2021 Low- 9 Months Plus CNET INET 230267 Route Map.docx 1.8MB Administrative Use Only Installation of 48 strand fiber from the Maryland Lift Station to existing network along 48th Ave to City Hall. Pink is new build and red is existing network. This cost estimate includes materials, labor & splicing needed to complete this project. Any unforeseen cost will be communicated when known. Materials $6,596.09 Labor $37,750.00 Total $44,346.09 Estimated annual locates $399.00 37,750.00$ 6,596.09$ 44,346.09$ 399.00$ 230267 Route Map.docx 1.8MB 5.5 RESOLUTION NO. 2021- _____ AUTHORIZING THE CONTRACT FOR FIBER OPTIC INSTALLATION TO MARYLAND AVE SANITARY SEWER LIFT STATION WHEREAS, the Crystal City Council is committed to providing and maintaining quality infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities in the City; and WHEREAS, building out a fiber network to all remote City infrastructure provides for improved operational and security measures; and WHEREAS, LOGIS will obtain bids for the work; and WHEREAS, LOGIS will own and operate the fiber network, like other City fiber communications; and WHEREAS, adequate funds are available in the information technology CIP. NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby authorizes the contract with LOGIS for the installation of fiber optic lines to the sanitary sewer lift stations. BE IT FURTHER RESOLVED that the Mayor and/or City Manager are hereby authorized to sign said contracts. Adopted by the Crystal City Council this 21st day of September 2021. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk 5.5