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2021.08.17 Work Session Packet 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: August 13, 2021 City Council Work Session Agenda Tuesday, August 17, 2021 at 6:15 p.m. Council Chambers/Zoom Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held on Tuesday, August 17, 2021 at _____ p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. If the agenda items are not completed in time for the regular City Council meeting at 7:00 p.m., the meeting will be continued and resumed immediately following the Economic Development Authority meeting. The public may also monitor and participate in the meeting by connecting via Zoom, through one of the methods identified on the City Council Meeting Schedule for Tuesday, August 17, 2021. I. Attendance Council members Staff ____ Parsons ____ Norris ____ Adams ____ Therres ____ Banks ____ Gilchrist ____ Budziszewski ____ Elholm ____ Cummings ____ Larson ____ Kiser ____ Ray ____ LaRoche ____ Revering ____ Sutter ____ Serres II. Agenda The purpose of the work session is to discuss the following agenda items: 1. Drought response. 2. Joint Airport Zoning Ordinance process. * 3. City manager monthly check-in. 4. Constituent issues update. 5. New business. * 6. Announcements. * III. Adjournment The work session adjourned at ______ p.m. * Denotes no supporting information included in the packet. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529 Memorandum DATE: August 17, 2021 TO: City Council FROM: Mark Ray, PE, Director of Public Works SUBJECT: Drought response check in Background The State of Minnesota has a Statewide Drought Plan that it has been following in response to the statewide drought conditions. When talking about the drought conditions and the response, it is important to understand what information is used by each two systems. While they are related (generally by lack of rain), the data they use and their intended purposes are different. US Drought Monitor “The Drought Monitor has been a team effort since its inception in 1999, produced jointly by the National Drought Mitigation Center (NDMC) at the University of Nebraska-Lincoln, the National Oceanic and Atmospheric Administration (NOAA), and the U.S. Department of Agriculture (USDA). It is not a statistical model, although numeric inputs are many: the Palmer Drought Severity Index, the Standardized Precipitation Index, and other climatological inputs; the Keech-Byram Drought Index for fire, satellite-based assessments of vegetation health, and various indicators of soil moisture; and hydrologic data, particularly in the West, such as the Surface Water Supply Index and snowpack.” (Source: https://droughtmonitor.unl.edu/About/WhatistheUSDM.aspx) Currently, Hennepin County is in the “Severe Drought” classification (https://www.dnr.state.mn.us/climate/journal/drought_monitor.html). Statewide Drought Plan “Legislation enacted in 1990 mandated the Department of Natural Resources (DNR) to prepare a drought plan (Minnesota Statutes (MS), Section 103G.293). Major Participants State, Federal and local agencies, along with water users and suppliers in Minnesota, all have responsibilities before and during times of drought.” (Source: https://files.dnr.state.mn.us/natural_resources/climate/drought/drought_plan_matrix.pdf) For water suppliers that use the Mississippi river for their source of water (such as Minneapolis), the thresholds for the different response levels are based on the average daily flow as measured by the United States Geological Survey gauge in the Mississippi River at 610 in Brooklyn Park. Crystal (along with all other Mississippi river sourced water suppliers) is currently in the “Drought Warning Phase” of the plan. Joint Water Commission water use Staff have been working with Minneapolis to establish the actual water use as required by the Statewide Drought Plan. Using the 2018-2020 January JWC bills, the 3-year average of JWC January billed usage was estimated to be 152.6 million gallons. Averaged over 31 days, this results in a ‘January use’ rate of 4.92 million gallons per day. For drought conditions, the +50% target under the Drought Warning Phase is then 7.4 million gallons per day. The +25% target under the Restrictive Phase is 6.2 million gallons per day. While the JWC consumption has decreased over the last few weeks, we have not yet met the target for the Drought Warning Phase. We are over by at least around a half million gallons per day (7%). City Actions Since the Drought Warning phase of the plan went into effect the Crystal has been coordinating with New Hope and Golden Valley to develop consistent communication messages for all our residents collectively. This has included the development of fliers, social media messages, and press releases. Should the drought continue or get worse, efforts beyond education most likely will need to be implemented to meet the established water use thresholds in the plan. Each of the three cities plan on using existing enforcement methods and established fines in their fee schedules for their enforcement actions. While the methods (who enforces, etc.) and fine values may be different for each City, the sequence is the same for properties found in violation: 1) Education 2) Warning 3) Fine 4) Fine progressively increases Staff will be using the “Level One Violation” classification while administering the watering restrictions. The fines start at $75 per occurrence and increase to $130 by the 4th violation. If a property gets to the 4th violation, they will have been fined $405 cumulatively. Attachments • Minnesota Statewide Drought Plan • Relevant page from the adopted Crystal fee schedule Resources • Minnesota DNR Drought Monitor https://www.dnr.state.mn.us/climate/journal/drought_monitor.html • United States Geological Survey flow meter Mississippi River at 610 in Brooklyn Park https://waterdata.usgs.gov/mn/nwis/uv/?site_no=05288500&PARAmeter_cd=00065,00060,63 160 Requested Council Action The Council is requested to provide confirmation the “Level One Violation” classification while administering the watering restrictions. Minnesota Statewide Drought Plan This plan provides a framework for preparing for and responding to droughts to minimize conflicts and negative impacts on Minnesota's natural resources and economy. Statewide Drought Plan watersheds: Red 0902 Rainy 0903 Western Lake Superior 0401 Mississippi Headwaters 0701 St. Croix 0703 Minnesota 0702 Upper Mississippi-Black-Root 0704 Upper Mississippi-Maquoketa-Plum 0706 Upper Mississippi-Iowa-Skunk-Wapsipinicon 0708 Des Moines 0710 Missouri-Little Sioux 1023 Missouri-Big Sioux 1017 STATEWIDE DROUGHT PLAN MATRIX Drought Phase/Triggers State and Federal Actions Water Users and Suppliers Actions NON-DROUGHT PHASE A significant portion of the watershed (see map) is not under drought conditions according to the U.S. Drought Monitor. The U.S. Drought Monitor is a weekly index depicting the location and intensity of drought conditions using a blend of quantitative and qualitative indicators. Drought conditions referenced in this plan are keyed to the U.S. Drought Monitor. http://drought.unl.edu/dm/monitor.html  Develop/maintain precipitation, stream flow, ground water and water quality monitoring programs.  Conduct state and regional water studies and coordinate actions.  Assist water suppliers and other users in developing conservation measures.  Continue and improve water conservation education.  Develop/update/implement water supply plans (including drought preparedness and response and water conservation programs).  Adopt conservation rate structures and ordinances.  Establish mutual aid agreements, interconnections, conservation education, redundant/alternative supplies, etc.  Minimize water supply system losses and improve water use efficiency. DROUGHT WATCH PHASE A significant portion of the watershed (see map) is “Abnormally Dry” or in a “Moderate Drought”.  Inform Drought Task Force of conditions.  Intensify selected monitoring activities.  Initiate public awareness.  Notify water suppliers of moderate drought conditions.  Monitor Mississippi River flows and coordinate with the U.S. Army Corps of Engineers (USACE) and hydropower facility owners.  Monitor potential conflicts and problems and notify DNR of source conflicts.  Public water suppliers provide conservation information and request customers to implement voluntary measures to reduce water use. DROUGHT WARNING PHASE A significant portion of the watershed (see map) is in a “Severe Drought”, or for public water suppliers using the Mississippi River, the average daily flow at the USGS gage near Anoka is at or below 2000 cfs for five consecutive days.  Convene Drought Task Force.  Increase public drought awareness.  Notify water suppliers of severe drought conditions.  Monitor implementation of the Mississippi River System-Wide Low-Flow Management Plan.  Public water suppliers implement appropriate water use restrictions contained in their water supply plans.  Other water users implement appropriate conservation measures.  Public water suppliers implement water use reduction actions with a goal of reducing water use to 50% above January levels.  Dam operators implement the Mississippi river System-Wide Low-Flow Management Plan. RESTRICTIVE PHASE A significant portion of the watershed (see map) is in an “Extreme Drought”, or for public water suppliers using the Mississippi River, the average daily flow at the USGS gage near Anoka is at or below 1500 cfs for five consecutive days.  Notify water suppliers of extreme drought conditions.  Closely monitor river flows.  Continue drought awareness efforts to encourage conservation.  Follow MDNR allocation restrictions.  Public water suppliers implement water use reduction actions with a goal of reducing water use to 25% above January levels.  All appropriators conserve water and minimize non-essential water uses. EMERGENCY PHASE A significant portion of the watershed (see map) is in an “Exceptional Drought”, or highest priority water supply needs are not being met, or there are threatened or actual electricity shortages due to cooling water supply shortages, or for public water suppliers in the Twin Cities, the average daily flow of the Mississippi River USGS gage near Anoka is at or below 1000 cfs for five consecutive days.  Advise Governor on need for emergency declaration.  Minnesota Division of Homeland Security and Emergency Management implements MN Emergency Operations Plan (MEOP).  Consider request to the USACE for the release of water from the Mississippi River Headwaters Reservoirs.  Public water suppliers implement mandatory water use reduction actions with a goal of reducing water use to January levels.  Limit water used based on highest priorities defined in Minnesota Statutes 103G.261.  Implement measures consistent with an emergency declaration.  Provide bottled water, hauled water, and sanitations supplies to users, as needed. Responsibilities, Plans and Actions Related to Drought Planning Minnesota Statewide Drought Plan Legislation enacted in 1990 mandated the Department of Natural Resources (DNR) to prepare a drought plan. Minnesota Statutes (MS), Section 103G.293 states: "The commissioner shall establish a plan to respond to drought-related emergencies and to prepare a statewide framework for drought response. The plan must consider metropolitan water supply plans of the metropolitan council prepared under section 473.156. The plan must provide a framework for implementing drought response actions in a staged approach related to decreasing levels of flow. Permits issued under 103G.261 must provide conditions on water appropriation consistent with the drought response plan established by this section." The attached Drought Plan table outlines the staged approach for implementing drought response actions. Major Participants State, Federal and local agencies, along with water users and suppliers in Minnesota, all have responsibilities before and during times of drought. In ad dition to ongoing studies and coordination efforts, the primary responsibilities of the major participants are: MN DNR – DNR Waters is responsible for maintaining and updating the StatewideDrought Plan, monitoring and communicating drought conditions, as well as for convening the State Drought Task Force. DNR Waters regulates water use by permit (water appropriation) and by requiring Water Supply Plans for public water suppliers serving more than 1,000 people. Other DNR divisions monitor drought impacts on forestry, wildlife and fisheries. Metropolitan Council – the Metropolitan Council is responsible for development of a regional master water supply plan for the seven-county metropolitan area and reviews local water supplies as part of community comprehensive plans. U.S. Army Corps of Engineers – the USACE operates reservoirs in 3 river systems in Minnesota primarily for commercial navigation, flood control and/or navigation (Minnesota River, Red River of the North and the Mississippi River). The Mississippi River headwaters reservoirs have been studied for purposes of water releases during times of drought. Under the USACE ope rations plans, emergency releases may be done only under certain conditions to meet health and safety needs and in consultation with the federal Bureau of Indian Affairs, the Minnesota Chippewa Tribal government, and the MN DNR. The USACE also helps with preparedness and equipment. Water Users and Suppliers – local communities and water users must implement conservation measures as required by DNR Waters and Met Council. Governor of Minnesota – the Governor is empowered to declare a critical water deficiency by executive order. (103G.291 Subd.1) Other Participants and their capabilities Department of Public Safety, Homeland Security and Emergency Management (HSEM) – Public information and response coordination Pollution Control Agency – Public information, response procedures, exercise capabilities, data collection National Weather Service – Weather and hydrologic forecasts and warnings Department of Agriculture – Assistance with crop and other farming-related drought issues Department of Health – Public Water Supply Board of Water and Soil Resources (BWSR) – technical and financial assistance to agricultural producers Related Plans Local Water Supply Plans – address projected demands, adequacy of the water supply system and planned improvements, existing and future water sources, natural resource impacts or limitations, emergency preparedness, water conservation, supply and demand reduction measures, and allocation priorities. Met Council oversees those in the 7-county metro area. Mississippi River System-Wide Low-Flow Management Plan – A plan conceived by the DNR, the USACE and the hydropower facilities along the Mississippi River upstream of St. Paul, the primary purpose of which is to help ensure run-of-river operations during low flow periods and coordination among the hydropower facility operators. MN Emergency Operations Plan (MEOP) – The MEOP addresses drought as well as other natural hazards. The plan responds to potential emergencies (nuclear power plants, etc.) as they relate to extreme drought conditions. STATE DROUGHT TASK FORCE Purpose and Role The State Drought Task Force is convened, as defined in the Restrictive Phase of the Drought Table, to provide coordination and communication between agencies and institutions affected by drought and to provide a central source for the news media. The Task Force could also be called together at other times as needed to serve as a forum for discussion of drought management plans and policies. In cases of more localized drought conditions, the Director of DNR Waters may bring appropriate parties together on a Regional Drought Task Force for the same purposes. Members DNR Waters Director/Assistant Director DNR Waters State Climatologist DNR Wildlife Director DNR Forestry Wildfire Suppression Supervisor Board of Water and Soil Resources Executive Director Department of Agriculture Director, Agronomy & Plant Protection Department of Agriculture State Statistician Department of Health Director, Drinking Water Protection Department of Public Safety Director, Homeland Security and Emergency Mgmt Department of Transportation Director, Environmental Services Minnesota Planning Director, Local Planning Assistance Pollution Control Agency Director, Environmental Outcomes University of Minnesota Climatologist/Meteorologist, Extension Service Metropolitan Council General Manager, Environmental Services National Weather Service Meteorologists-in Charge North Central River Forecast Center Hydrologist-in-Charge, Chanhassen U.S. Army Corps of Engineers Chief, Water Control Section U.S. Department of Agriculture Executive Director, MN Farm Service Agency U.S. Department of Agriculture State Conservationist, NRCS U.S. Geological Survey Director, Minnesota Water Science Center American Waterworks Association Water Utilities Council Association of Minnesota Counties (AMC) Executive Director Hospitality Minnesota Executive Vice President Last modified: April 29, 2009 - MNDNR Division of Waters Department Type City Code Accounting Code Description Expires 2018 Fee 2019 Fee Percent Increase 2020 Fee Percent Increase 2021 Fee Percent Increase 2022 Fee Percent Increase Comments City of Crystal 2019-2022 Proposed Fee Schedule Main Section Code Enforcement Other 306 0100.4725 Fine - admin. enforcement, Level One Violation - 1st violation 75.00$ 75.00$ 0.00% 75.00$ 0.00% 75.00$ 0.00% 75.00$ 0.00% Code Enforcement Other 306 0100.4725 Fine - admin. enforcement, Level One Violation - 2nd violation 90.00$ 90.00$ 0.00% 90.00$ 0.00% 90.00$ 0.00% 90.00$ 0.00% Code Enforcement Other 306 0100.4725 Fine - admin. enforcement, Level One Violation - 3rd violation 110.00$ 110.00$ 0.00% 110.00$ 0.00% 110.00$ 0.00% 110.00$ 0.00% Code Enforcement Other 306 0100.4725 Fine - admin. enforcement, Level One Violation - 4th violation 130.00$ 130.00$ 0.00% 130.00$ 0.00% 130.00$ 0.00% 130.00$ 0.00% Code Enforcement Other 306 0100.4725 Fine - admin. enforcement, Level Two Violation - 1st violation 120.00$ 120.00$ 0.00% 120.00$ 0.00% 120.00$ 0.00% 120.00$ 0.00% Code Enforcement Other 306 0100.4725 Fine - admin. enforcement, Level Two Violation - 2nd violation 140.00$ 140.00$ 0.00% 140.00$ 0.00% 140.00$ 0.00% 140.00$ 0.00% Code Enforcement Other 306 0100.4725 Fine - admin. enforcement, Level Two Violation - 3rd violation 170.00$ 170.00$ 0.00% 170.00$ 0.00% 170.00$ 0.00% 170.00$ 0.00% Code Enforcement Other 306 0100.4725 Fine - admin. enforcement, Level Two Violation - 4th violation 220.00$ 220.00$ 0.00% 220.00$ 0.00% 220.00$ 0.00% 220.00$ 0.00% Code Enforcement Other 306 0100.4725 Fine - admin. enforcement, Level Three Violation - 1st violation 180.00$ 180.00$ 0.00% 180.00$ 0.00% 180.00$ 0.00% 180.00$ 0.00% Code Enforcement Other 306 0100.4725 Fine - admin. enforcement, Level Three Violation - 2nd violation 220.00$ 220.00$ 0.00% 220.00$ 0.00% 220.00$ 0.00% 220.00$ 0.00% Code Enforcement Other 306 0100.4725 Fine - admin. enforcement, Level Three Violation - 3rd violation 260.00$ 260.00$ 0.00% 260.00$ 0.00% 260.00$ 0.00% 260.00$ 0.00% Code Enforcement Other 306 0100.4725 Fine - admin. enforcement, Level Three Violation - 4th violation 340.00$ 340.00$ 0.00% 340.00$ 0.00% 340.00$ 0.00% 340.00$ 0.00% Code Enforcement Other 306 0100.4725 Fine - admin. enforcement, Level Four Violation - 1st violation 260.00$ 260.00$ 0.00% 260.00$ 0.00% 260.00$ 0.00% 260.00$ 0.00% Code Enforcement Other 306 0100.4725 Fine - admin. enforcement, Level Four Violation - 2nd violation 320.00$ 320.00$ 0.00% 320.00$ 0.00% 320.00$ 0.00% 320.00$ 0.00% Code Enforcement Other 306 0100.4725 Fine - admin. enforcement, Level Four Violation - 3rd violation 380.00$ 380.00$ 0.00% 380.00$ 0.00% 380.00$ 0.00% 380.00$ 0.00% Code Enforcement Other 306 0100.4725 Fine - admin. Enforcement, Level Four Violation - 4th violation 500.00$ 500.00$ 0.00% 500.00$ 0.00% 500.00$ 0.00% 500.00$ 0.00% Gymnasiums (limited set-up) CCC Other 2721.4513 1 Gym: Per Hour Max Fee (Non-Resident)weekday 50.00$ 50.00$ 0.00% 50.00$ 0.00% 50.00$ 0.00% 50.00$ 0.00% CCC Other 2721.4513 1 Gym: Per Hour Max Fee (Non-Resident)weekend 60.00$ 60.00$ 0.00% 60.00$ 0.00% 60.00$ 0.00% 60.00$ 0.00% CCC Other 2721.4513 2 Gyms: Per Hour Max Fee (Non-Resident)weekday 75.00$ 75.00$ 0.00% 75.00$ 0.00% 75.00$ 0.00% 75.00$ 0.00% CCC Other 2721.4513 2 Gyms: Per Hour Max Fee (Non-Resident)weekend 85.00$ 85.00$ 0.00% 85.00$ 0.00% 85.00$ 0.00% 85.00$ 0.00% CCC Other 2721.4513 3 Gyms: Per Hour Max Fee (Non-Resident)weekday 90.00$ 90.00$ 0.00% 90.00$ 0.00% 90.00$ 0.00% 90.00$ 0.00% CCC Other 2721.4513 3 Gyms: Per Hour Max Fee (Non-Resident)weekend 100.00$ 100.00$ 0.00%100.00$ 0.00%100.00$ 0.00%100.00$ 0.00% CCC Other 2721.4513 1 Gym: 7+ hours (up to 100 people)weekday 350.00$ 350.00$ 0.00%350.00$ 0.00%350.00$ 0.00%350.00$ 0.00% CCC Other 2721.4513 1 Gym: 7+ hours (up to 100 people)weekend 420.00$ 420.00$ 0.00%420.00$ 0.00%420.00$ 0.00%420.00$ 0.00% CCC Other 2721.4513 2 Gyms: 7+ hours (101 to 250 people)weekday 525.00$ 525.00$ 0.00%525.00$ 0.00%525.00$ 0.00%525.00$ 0.00% CCC Other 2721.4513 2 Gyms: 7+ hours (101 to 250 people)weekend 595.00$ 595.00$ 0.00%595.00$ 0.00%595.00$ 0.00%595.00$ 0.00% CCC Other 2721.4513 3 Gyms: 7+ hours (251 to 400 people)weekday 630.00$ 630.00$ 0.00%630.00$ 0.00%630.00$ 0.00%630.00$ 0.00% 3 Gyms: 7+ hours (251 to 400 people)weekend 700.00$ 700.00$ 0.00%700.00$ 0.00%700.00$ 0.00%700.00$ 0.00% 2730.4462 Forest gym - Same Rates as Community Center (different code) Rental fee adjustments CCC Other 2721.4513 Event Set-up/Clean-up Fee, Meeting / Show (each gym)60.00$ 60.00$ 0.00% 60.00$ 0.00% 60.00$ 0.00% 60.00$ 0.00% CCC Other 2721.4513 Event Set-up/Clean-up Fee, Food / Banquet Event (each room or gym) 250.00$ 250.00$ 0.00% 250.00$ 0.00% 250.00$ 0.00% 250.00$ 0.00% CCC Other 2721.4513 Alcohol Permit Fee 50.00$ 50.00$ 0.00%50.00$ 0.00%50.00$ 0.00%50.00$ 0.00% CCC Other 2721.4513 Alcohol Security Fee (Crystal Police) - per room / per hour (minimum 3 hours) 70.00$ 70.00$ 0.00% 70.00$ 0.00% 70.00$ 0.00% 70.00$ 0.00% CCC Other 2721.4513 Crystal Resident (or non-Crystal service organization) Gym Rental Discount 20% 20% 0.00% 20% 0.00% 20% 0.00% 20% 0.00% CCC Other 2721.4513 Crystal Youth or Service Organization Gym Rental Discount 50% 50% 0.00% 50% 0.00% 50% 0.00% 50% 0.00% CCC Other 2721.4520 Open gym - Adult 5.00$ 5.00$ 0.00%5.00$ 0.00%5.00$ 0.00%5.00$ 0.00%per time CCC Other 2721.4523 Open gym - Youth 2.00$ 2.00$ 0.00%2.00$ 0.00%2.00$ 0.00%2.00$ 0.00%per time 2730.4462 Forest Gym - Same rates as Community Center (different code) same rates as Community Center same rates as Community Center 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov CITY MANAGER WORK PLAN MONTHLY CHECK IN – AUGUST 2021 Objective 1 – Policy Facilitation – strategic planning for continued implementation of Council priorities: o Thriving Business Climate ▪ Open To Business assistance available ▪ Information on various business assistance programs provided to CBA and other Crystal businesses ▪ Crystal participating in MCES SAC deferral program ▪ Hennepin County façade improvement grant applied for o Create Strong Neighborhoods ▪ Code enforcement – on-going ▪ Implementation of Master Parks System Plan improvements – on going ▪ Home improvement loans/rebates available through CEE- on- going ▪ 2021 Night to Unite – 52 parties o Fiscally sound and stable policies and practices ▪ Long term financial planning on-going ▪ 2022 budget update and capital planning at 8/5/21 work session; preliminary levy considered on 9/9/21 o Build inclusive community so all feel welcome ▪ Just Deeds initiative in place for residents to remove discriminatory covenants from property titles Objective 2 - Continue to invest in long term plan/saving for capital projects o Planning for use of ARPA funds o Capital planning discussed at 8/5/21 work session o Police station project – demolition underway; grant agreement with State approved Objective 3 - Coordinate community conversations regarding equity and inclusion o Follow up community conversation 7/27/21; waiting for notes from that session Objective 4 - Evaluate operational expectations in light of lessons learned from pandemic adjustments o Elected officials and commissions back to in-person meetings, public still can access virtually or in person