2021.06.15 Work Session Packet
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: June 11, 2021
City Council Work Session Agenda
Tuesday, June 15, 2021 at 6:15 p.m.
Council Chambers/Zoom
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held on Tuesday, June 15, 2021 at _____ p.m. in the
Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. If the agenda items are not
completed in time for the regular City Council meeting at 7 p.m., the meeting will be continued and
resumed immediately following the Economic Development Authority meeting which follows the
City Council regular meeting. The public may also monitor and participate in the meeting by
connecting via Zoom, through one of the methods identified on the City Council Meeting Schedule.
I. Attendance
Council members Staff
____ Kiser ____ Norris
____ LaRoche ____ Therres
____ Parsons ____ Gilchrist
____ Adams ____ Elholm
____ Banks ____ Larson
____ Budziszewski ____ Ray
____ Cummings ____ Revering
____ Sutter
____ Serres
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. Financial update - 2022 budget, American Rescue Plan, and police fleet leasing.
2. City manager monthly check-in.
3. New business. *
4. Announcements. *
III. Adjournment
The work session adjourned at ______ p.m.
* Denotes no supporting information included in the packet.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529
June 15, 2021
2022 Budget
American Rescue Plan
Police Fleet Leasing
General Fund reserves
Health insurance premiums to remain at 2021 rates
Workers compensation insurance anticipated increase: 10–
15%
Insurance increases anticipated
Property: 5-10%
Liability: 5-12%
Auto: 3-7%
Union contracts open
American Rescue Funds may be used to replace lost
revenues
Utility rates consistent with 2018 rate study
Exact funding unknown however; anticipated
funding $2M
Funding to be received in two distributions
First distribution yet this summer
Second distribution 12 months after first
distribution
Eligible Uses Non-eligible Uses
COVID-19 mitigation and prevention
Medical expenses
Behavioral health care
Cannot be used to directly or indirectly to offset tax
reductions or delay a tax or tax increase
Payroll for public safety employees Depositing into pension funds
Expenses to improve public health programs to
address the pandemic As a non-federal match for other federal programs
Responding to negative economic impacts Payment of outstanding debt
Housing and neighborhoods Contingency or rainy-day funds, or to replenish
reserves
Addressing educational disparities
Premium pay for essential workers
General revenue replacement
Investments in water, sewer, or broadband
infrastructure
*Information taken from City approved Long Term
Plan
Lease over purchase savings
through 2030 $181,805
Additional vehicles replaced by leasing
(7 vehicles at cost of $55,000 each)$385,000
Total savings $566,805
2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
Proposed Proposed Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated
Item Cost Amounts Amounts Amounts Amounts Amounts Amounts Amounts Amounts Amounts Amounts
Capital Outlay
Public Safety - Fleet 156,000$ 208,000$ 196,500$ 165,000$ 310,000$ 205,000$ 205,000$ 180,000$ 290,000$ 180,000$
Public Safety - Fleet Equipment 18,000 24,000 12,000 18,000 - - 6,000 18,000 24,000 -
174,000 232,000 208,500 183,000 310,000 205,000 211,000 198,000 314,000 180,000
# Totalled vehicles 2 2 2 2 2 2 2 2 2 2
LMCIT Insurance deductible 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000
Replacement vehicle costs 110,000 110,000 110,000 110,000 110,000 110,000 110,000 110,000 110,000 110,000
Total Replacement Cost, if totalled 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000
Total Capital Outlay per year 234,000$ 292,000$ 268,500$ 243,000$ 370,000$ 265,000$ 271,000$ 258,000$ 374,000$ 240,000$
# of vehicle acquired 3 4 4 3 6 4 4 3 5 3
2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
Proposed Proposed Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated
Item Cost Amounts Amounts Amounts Amounts Amounts Amounts Amounts Amounts Amounts Amounts
Capital Outlay
Fleet and Equipment (Annual Lease Amt)92,379 139,308 175,740 241,116 241,116 241,116 241,116 241,116 241,116 241,116
New Car Pyament from Prior YR Totalled - 2,024 2,024 2,024 2,024 2,024 2,024 2,024 2,024 2,024
92,379 141,332 177,764 243,140 243,140 243,140 243,140 243,140 243,140 243,140
# Totalled vehicles 2 2 2 2 2 2 2 2 2 2
LMCIT Insurance deductible 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000
New Car Payment 2,024 2,024 2,024 2,024 2,024 2,024 2,024 2,024 2,024 2,024
Total Replacement Cost, if totalled 52,024 52,024 52,024 52,024 52,024 52,024 52,024 52,024 52,024 52,024
Total Capital Outlay per year 144,403$ 193,356$ 229,788$ 295,164$ 295,164$ 295,164$ 295,164$ 295,164$ 295,164$ 295,164$
# of vehicle acquired 10 4 3 5 1 10 4 3 5 1
2020 Unassigned Fund Balance 7,405,222$
2021 General Fund Expenditure Budget 16,652,051$
Required Reserve - 45% of 2021 Expenditure Budget 7,493,423$
General Fund Reserve deficit (88,201)$
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
CITY MANAGER WORK PLAN
MONTHLY CHECK IN – JUNE 2021
Objective 1 – Policy Facilitation – strategic planning for continued
implementation of Council priorities:
o Thriving Business Climate
▪ Open To Business assistance available
▪ Information on various business assistance programs provided
to CBA and other Crystal businesses
▪ Crystal now participating in MCES SAC deferral program
▪ Applying for Hennepin County façade improvement grant
o Create Strong Neighborhoods
▪ Code enforcement – on-going
▪ Implementation of Master Parks System Plan improvements –
on going; Frolics planning for Becker and Welcome underway
▪ Home improvement loans/rebates available through CEE- on-
going
o Fiscally sound and stable policies and practices
▪ Long term financial planning on-going
▪ Financial update at 6/15/21 work session
o Build inclusive community so all feel welcome
▪ Just Deeds initiative being used to remove discriminatory
covenants from property titles
Objective 2 - Continue to invest in long term plan/saving for capital projects
o Monitoring fiscal impact of pandemic on budget and planning for use of
CARES and ARP funds
o Police station project – getting ready for demolition to start – early July
Objective 3 - Coordinate community conversations regarding equity and
inclusion
o First community conversation 6/23/21
▪ Mayor Adams’ podcast with Dr. Ramon Pastrano of ImpactLives
done as an intro to the 6/23 conversation
Objective 4 - Evaluate operational expectations in light of lessons learned from
pandemic adjustments
o Elected officials and commissions back to in-person meetings, public
still can access virtually