2021.04.20 Council Meeting Packet
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: April 16, 2021
City Council Meeting Schedule
Tuesday, April 20, 2021
Time Meeting Location
6:30 p.m.
First City Council work session to discuss:
1. West Metro Fire-Rescue District quarterly update
and 2022 budget preview.
Council Chambers/Zoom
7:00 p.m. City Council meeting Council Chambers/Zoom
Immediately
following the City
Council meeting
Second City Council work session to discuss:
1. Storm sewer pipe lining project check-in.
2. 34th and Douglas potential opportunity.
3. Blue Line Extension update.
4. City manager monthly check-in.
5. New business.
6. Announcements.
Council Chambers/Zoom
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at
least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
In accordance with a statement issued by Mayor Jim Adams pursuant to Minnesota Statutes, section 13D.021, due
to the pandemic this meeting will be conducted as an electronic meeting. The public may monitor and participate in
the meeting by connecting to it through one of the methods identified below. A limited number of the public may
attend the meeting in-person in the Council Chambers, provided social distancing and face covering requirements
are followed. City council members and staff are not required to attend the meeting in-person, but some may
participate in-person. All votes will be taken by roll-call vote.
Topic: Crystal City Council Work Session, City Council Meeting, City Council Work Session
Time: Apr 20, 2021 06:30 PM Central Time (US and Canada)
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4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: April 16, 2021
City Council
First Work Session Agenda
Tuesday, April 20, 2021
6:30 p.m.
Council Chambers/Zoom
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the first work session of the Crystal City Council was held on Tuesday, April 20, 2021 at
______ p.m. electronically via Zoom and in the Council Chambers at City Hall, 4141 Douglas
Drive, Crystal, Minnesota.
I. Attendance
Council members Staff
____ Adams ____ Norris
____ Banks ____ Therres
____ Budziszewski ____ Gilchrist
____ Cummings ____ Larson
____ Kiser ____ Revering
____ LaRoche ____ Serres
____ Parsons
II. Agenda
The purpose of the work session is to discuss the following agenda item:
1. West Metro Fire-Rescue District quarterly update and 2022 budget preview.
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
1
West Metro Fire-Rescue District
April 19, 2021
Council Update
ADMINISTRATION/OPERATIONS REPORT
Sarah Larson, Fire Chief
2
Calls for Service Report
January 1 – March 31, 2021 Total Calls for Service 384 Estimated fire loss $12,090
January 1 – December 31, 2020 Total Calls for Service 1828 Estimated fire loss $1,313,433
Crystal 781
New Hope 983
Mutual Aid 64
Not responded to per COVID-19 Protocols 178
Duty Crew
The department transitioned back to normal response on April 1, 2021. With the end of our duty crews, we
have gone back to our normal operating model (with some remaining COVID precautions) so this means we
are back to having our full call & drill requirements, these are a minimum of 40% of all fire calls for their
stations and all-calls & a minimum of 6 drills per quarter.
Civil Unrest
We assisted the police in both cities during the civil unrest that stemmed from an officer involved shooting in
Brooklyn Center by putting crews in place to cover medical calls. We also sent an engin e and chief officer as
part of a task force (2 engines, a ladder, an ambulance, and security team) to respond to calls for service in
Brooklyn Center that they could not cover with their own resources.
Engine Development Project
A survey was sent out to the entire department looking for their feedback on a number of different design
features of the new engines and whether they would be interested in being on the design team.
3
Eighteen firefighters/officers were chosen to participate and were broken down into 5 groups to investigate
the following design areas:
1. Hand Tools
2. Medical Equipment
3. Lighting
4. Power Tools
5. Hose and Nozzles
The design teams are tasked with researching their respective areas for best practices, durability, ease of
maintenance, and fire ground function. We than bring the whole team together to incorporate and discuss
these recommendations and the truck design.
Once this work is done, specifications will be developed and should be presented to the WMFRD Board of
Directors at their July meeting.
2020 Audit
MMKR was on sight the week of March 8, 2021 to complete the 2020 audit.
Audit Opinion and Findings
Based on the audit of the District’s financial statements for the year ended December 31, 2020:
• An unmodified opinion was issued on the District’s basic financial statements.
• No deficiencies were reported involving the District’s internal control over financ ial reporting
considered to be material weaknesses.
• The results of testing disclosed no instances of noncompliance required to be reported under
Government Auditing Standards.
• The results of testing disclosed no instances of noncompliance with Minnesota la ws and regulations.
Recommendation
Since 2016, the District has allocated the investment income from its pooled cash and investments between
funds based on fixed percentages. The percentages used for this allocation do not accurately represent the
respective funds' changing proportionate share of the pooled cash and investments year-to-year, and exclude
some funds with positive cash balances from the allocation altogether. We recommend that in the future, the
District allocate investment income from pooled cash and investments to all funds participating in the pool,
based on each fund's respective current year average cash and investment balance in proportion to the pool
total.
FEMA Public Assistance (PA) Grant- To date we have submitted 5 FEMA Public Assistance grants related to
COVID-19 for a combination of unbudgeted staff hours, personal protective equipment and disinfecting
supplies.
Three of these grants have been paid for a total of $211,414.62.
One more of these grants have been obligated by FEMA and we are awaiting their funding to be deposited
into our account. This grant is for unbudgeted Covid-19 staffing, and total $135,909.01
The fifth grant was recently submitted for unbudgeted Covid-19 staffing. This grant is for the amount of
$95,370.84.
4
All five of these grants represent Covid-19 related costs for 2020 for a total Public Assistance funding of
$448,584.88.
In 2021 we will continue to track expenses related to Covid-19 and submit grant projects as needed. At
minimum, there will be one more grant submitted for unbudgeted Covid -19 staffing in 2021.
Home Inspection Program
We began doing home safety surveys again at the beginning of April. We currently have 8 scheduled and our
goal is to complete 30 in 2021.
West Metro Fire
PROPOSED 2022 BUDGET
West Metro Fire Proposed 2022 Budget
Timeline
February 24 Preliminary 2022 Budget Presented to City Managers
March 18 Revisit 2022 Preliminary Budget with the City Managers
April 14 Present Preliminary 2022 Budget to Board of Directors
April Present Preliminary 2022 Budget to Councils
May 12 Revisit Preliminary 2022 Budget with Board of Directors
July 14 Approve 2022 WMFRD Budget
August Councils Approve 2022 WMFRD Budget
West Metro Fire Proposed 2022 Budget
2022 Preliminary Budgets and Contributions
2022 2021
General Operating Budget $2,208,500 $ 2,120,450
Capital Fund Contribution $250,000 $ 230,000
Special Revenue Pension Fund Contribution $200,000 $180,000
Special Revenue Insurance Fund Contribution $10,000 $ 30,000
Special Revenue Compensated Absences Fund Contribution $10,000 $10,000
Tower Lease $103,600 $103,600
Total $2,782,100 $2,674,050
West Metro Fire Proposed 2022 Budget
Proposed increase to the cities’ contributions is $108,050 over the 2021 contributions or 4.04%.
This is an increase of $42,190.92 or 3.2% for Crystal and an increase of $65,859.08 or 4.9% for New Hope.
The general operating budget increase is $88,050 or 4.15%. The driving force of this increase is salaries, PERA, workers comp insurance, health insurance and communications.
This includes a planned $20,000 increase to the capital plan contributions that offsets a deficit from occurring. With a $20,000increase per year through 2022 the capital plan is fully funded.
This includes a $20,000 increase to the special pension fund. The total pension liability in 2022 is potentially $518, 404.17. The state aid contributed in 2020 was $263,162. If this stays the same it will leave a potential balance due of $255,242.17. The $20,000 increase is needed to maintain the fund balance in this account.
There is a $20,000 decrease to the special revenue insurance fund.
West Metro Fire Proposed 2022 Budget
Changes to General Operating
$822,000 61500 -Regular Salaries $37,000 increase. Preliminarily budgeting for a 3%
COLA but this will be evaluated as the cities
negotiate their contracts. This also includes
comp payout for non-exempt employees.
$490,000 62000 -Part -Time Salaries $30,000 increase. This includes all POC positions
and preliminarily budgeting for a 3% COLA but
this will be evaluated as the cities negotiate their
contracts.
$145,500 62200 -PERA $4,200 increase based on full-time salaries. These
full-time employees do not earn relief association
pension.
$49,500 62800 -Social Security & Medicare $2,900 increase based on salaries.
West Metro Fire Proposed 2022 Budget
Changes to General Operating
$99,000 63800 –Health Insurance $10,450 increase based on a 10% increase
and an additional employee taking the
benefit.
$134,000 64500 -Workers Comp Insurance $24,000 increase based on 2021 rate increase.
$9,000 74000 -Operating $1,000 decrease based on historical data.
$6,000 80600 -Legal Fees $1,000 decrease based on historical data.
$25,000 80600 –Medical Exams $5,000 decrease based on no recruitment.
$120,000 81800 -Communications $5,000 increase based on expected
increases to expenditures for LOGIS and
Hennepin County Radio.
West Metro Fire Proposed 2022 Budget
Changes to General Operating
$21,000 83200 -Electric $4,000 decrease based on historical data and
lighting upgrade to LED.
$5,500 83400 –Water/Sewer $500 decrease based on historical data.
$20,000 83600 -Gas $2,000 decrease based on historical data.
$24,000 84400 -Equipment Repairs $4,000 increase based on historical data.
$41,000 84600 -Vehicle Repairs $5,000 increase based on historical data.
$3,000 85400 -Office Equipment Rent $1,000 decrease based on historical data.
$0 Reserve $20,000 decrease based on having the fund
balance rebuilt in 2021.
West Metro Fire Proposed 2022 Budget
Capital Plan
2022 –Cities’ Contributions 250,000 2023 –Cities’ Contributions 250,000
Beginning Fund 773,845 Beginning Fund 748,845
Committed -495,000 Committed -425,000
Expenditures -275,000 Expenditures -322,500
Ending Fund Balance 3,845 Ending Fund Balance 1,345
West Metro Fire Proposed 2022 Budget
Capital Plan
2024 –Cities’ Contributions 250,000 2025 –Cities’ Contributions 250,000
Beginning Fund 676,345 Beginning Fund 643,845
Committed -390,000 Committed -370,000
Expenditures -282,500 Expenditures -267,500
Ending Fund Balance 3,845 Ending Fund Balance 6,345
West Metro Fire Proposed 2022 Budget
Capital Plan
2026 –Cities’Contributions 250,000
Beginning Fund 626,345
Committed -440,000
Expenditures -165,000
Ending Fund Balance 21,345
((a/A) + (p/P) + (v/V) / 3) x 100 = Percentage of total budget due from specified municipality
Crystal New Hope District
a = municipality's avg. calls over 5 years 782 920
p = municipality's population (2010 census)22,151 20,339
v = municipality's taxable market value in millions 2,123 2,106
A = district's avg. calls over 5 years no mutual aid 1,702
P = district's population (2010 census)42,490
V = district's taxable market value in millions 4,229
Percentage a/A 45.9459%54.0541%
Percentage p/P 52.1323%47.8677%
Percentage v/V 50.2010%49.7990%
49.4264%50.5736%100.00%
100.0000%
Required contributions from cities $1,321,686.70 $1,352,363.30 $2,674,050.00
Monthly contribution $110,140.56 $112,696.94
(1) Average calls based on calls for the years 2015 through 2019 without mutual aid.
(2) 2020 taxable market values from Hennepin County report dated 09/06/2019.
Contributions from Cities Set to Equal:
2021 General Fund Operating Budget $2,120,450
2021 Capital Plan Budget $230,000
2021 Pension Special Revenue Fund $180,000
2021 Insurance Special Revenue Fund $30,000
2021 Compensated Absences Special Revenue Fund $10,000
2021 Aerial Lease $103,600
2021 Total Amount to be Contributed from Cities $2,674,050
WEST METRO FIRE RESCUE DISTRICT
Cost Sharing Formula
Preliminary Calculation in 2020 for use in the 2021 Budget
((a/A) + (p/P) + (v/V) / 3) x 100 = Percentage of total budget due from specified municipality
Crystal New Hope District
a = municipality's avg. calls over 5 years 803 965
p = municipality's population (2010 census)22,151 20,339
v = municipality's taxable market value in millions 2,214 2,257
A = district's avg. calls over 5 years no mutual aid 1,768
P = district's population (2010 census)42,490
V = district's taxable market value in millions 4,471
Percentage a/A 45.4186%54.5814%
Percentage p/P 52.1323%47.8677%
Percentage v/V 49.5191%50.4809%
49.0233%50.9767%100.00%
100.0000%
Required contributions from cities $1,363,877.62 $1,418,222.38 $2,782,100.00
Monthly contribution $113,656.47 $118,185.20
(1) Average calls based on calls for the years 2016 through 2020 without mutual aid.
(2) 2021 taxable market values from Hennepin County report dated 01/05/2021
Contributions from Cities Set to Equal:
2021 General Fund Operating Budget $2,208,500
2021 Capital Plan Budget $250,000
2021 Pension Special Revenue Fund $200,000
2021 Insurance Special Revenue Fund $10,000
2021 Compensated Absences Special Revenue Fund $10,000
2021 Aerial Lease $103,600
2021 Total Amount to be Contributed from Cities $2,782,100
WEST METRO FIRE RESCUE DISTRICT
Cost Sharing Formula
Initial Preliminary Calculation in 2021 for use in the 2022 Budget
Page 1 of 2
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: April 16, 2021
City Council Meeting Agenda
Tuesday, April 20, 2021
7 p.m.
Council Chambers/Zoom Meeting
The city manager’s comments are bolded.
1. Call to Order, Roll Call and Pledge of Allegiance
2. Approval of Agenda
The Council will consider approval of the agenda.
3. Presentation and Proclamation
3.1 The Mayor will recognize the 2021 Neighbors Recognizing Neighbors Award winners.
3.2 The Mayor will read the 2021 Arbor Day proclamation.
4. Consent Agenda
The Council will consider the following items, which are routine and non-controversial in nature,
in a single motion:
4.1 Approval of the minutes from the following meetings:
a. The City Council meeting on April 6, 2021.
b. The City Council work sessions on April 6, 2021.
c. The City Council work session on April 8, 2021
4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list
that is on file in the office of the city clerk.
4.3 Approval of a resolution accepting a donation of $1,235 from Crystal Fund for Community
Progress for Arbor Day trees.
4.4 Approval of appointments of Perry Bolin to the Blue Line Extension Community Advisory
Committee and Forest Eidbo to the Parks and Recreation Commission.
5. Open Forum
(The City Council appreciates hearing from citizens about items of concern and desires to set
aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking
time is limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as
presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on
any item brought before the Council during Open Forum. The Council may place items discussed
during Open Forum onto subsequent council meeting agendas).
Page 2 of 2
6. Regular Agenda
6.1 The Council will consider approval of disbursements over $25,000 submitted by the finance
department to the city council, a list that is on file in the office of the finance department.
Recommend approval of disbursements over $25,000.
6.2 The Council will consider approval of a resolution awarding the contract for the 2021 Utilities
Reconstruction project.
Earlier this year, the City Council approved the plans and specifications and authorized
advertising for bids for this year’s utility reconstruction project. Recommend approval of
the resolution awarding the bid for this project to low bidder Ryan Contracting.
6.3 The Council will consider approval of a resolution authorizing the joint powers agreement with
the City of New Hope for the 2021 Louisiana Avenue North Utility Reconstruction project.
A portion of the 2021 Utility Reconstruction project is in the City of New Hope. New Hope
has agreed to pay for their share of the project costs, consistent with the numerous joint
projects the two cities have undertaken over the years.
6.4 The Council will consider a resolution authorizing the contract for the fiber optic installation to
sanitary sewer lift stations.
The 2021 utilities and IT capital plans include funds for connecting the sanitary sewer lift
stations to the fiber network. Recommend approval of the resolution authorizing this
project.
6.5 The Council will consider a resolution for the purchase of a new pump for the Crystal Cove
Aquatic Center slide.
The pump for the water slide at the aquatic center needs replacing. Recommend approval
of the resolution approving this replacement purchase.
7. Announcements
a. The Special Materials Drop-Off Day is Saturday, April 24, 9 a.m. – 3 p.m. at Brooklyn Park
Public Works, 8300 Noble Avenue North, Brooklyn Park.
b. The next City Council meeting is Tuesday, May 4, at 7 p.m. in the Council Chambers at City Hall
and via Zoom.
c. The Becker Park Reopening celebration is Saturday, May 22 from 10 a.m. to 1 p.m.
d. The Crystal Fund for Community Progress plant sale is Saturday, May 22 from 9 a.m. to 1 p.m.
at Becker Park.
e. City Council meetings and work sessions are open to the public. Current and previous
meetings are available for viewing and listening at www.crystalmn.gov.
8. Adjournment
Have a great weekend; stay healthy. See you at Tuesday’s meeting.
Memorandum
DATE: April 14, 2021
TO: Mayor and Council
FROM: Anne Norris, City Manager
SUBJECT: 2021 Neighbors Recognizing Neighbors Awards
____________________________________________________________________
Since 2017, the City of Crystal has honored those who make our city a wonderful place
to live and work with its Neighbors Recognizing Neighbors recognition awards program.
Each spring, the city seeks nominations from residents who want a wonderful neighbor
recognized for their kindness and helpfulness. This year, the Parks and Recreation
Commission reviewed the nominations and picked four winners for 2021.
All four award winners recently received their inscripted crystal awards, and a video
presentation has been put together to honor them and their contributions to our
community.
In this presentation, we will hear from 2021 winners Michelle Strand, Laurie Carroll, the
Jones Family and Joaquin and Mary Martinez.
3.1
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 •
PROCLAMATION
CRYSTAL 2021 ARBOR DAY CELEBRATION
MAY 5, 2021
WHEREAS, Crystal is a Tree City and has been a Tree City since 1998; and
WHEREAS, the Crystal Parks and Recreation Commission serves as Crystal’s
Tree Board; and
WHEREAS, as Crystal’s Tree Board, the Parks and Recreation Commission
holds an annual community event to recognize the importance of trees in our
community, to provide information to residents on the importance of trees for shade,
wildlife habitat and erosion prevention; and
WHEREAS, this year’s Crystal Arbor Day Celebration will be Wednesday, May 5
at 6 p.m. at Iron Horse Park at 5180 Kentucky Avenue North and includes:
•Park clean-up;
•Information on forestry efforts in Crystal;
•Tree planting at Iron Horse Park;
•Prior to the event, on-line appointments will be available to receive a
free Arbor Day tree; and
WHEREAS, the City of Crystal wishes to promote the Parks and Recreation
Commission, the Crystal Tree Board and the Arbor Day Celebration.
NOW, THEREFORE, I, Jim Adams, Mayor of the City of Crystal, do hereby
proclaim May 5, 2021, as ARBOR DAY in the City of Crystal.
Dated this 20th day of April, 2021.
________________________________
Jim Adams, Mayor
3.2
Crystal City Council meeting minutes April 6, 2021
Page 1 of 3
1.Call to Order
Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on
April 6, 2021 at 7:00 p.m. electronically via Zoom and in the Council Chambers at City Hall, 4141
Douglas Dr. N. in Crystal, Minnesota. Mayor Adams called the meeting to order.
Roll Call
Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the following
attendance was recorded:
Council members present in the Council Chambers at City Hall: Adams, Banks, Budziszewski,
Cummings and LaRoche.
Council Member Kiser was present via Zoom.
Council Member Parsons was absent.
City staff present in the Council Chambers at City Hall: City Manager A. Norris, Assistant City
Manager/HR Manager K. Therres, Police Chief S. Revering, West Metro Fire-Rescue District Chief S.
Larson, Public Works Director M. Ray, Community Development Director J. Sutter and City Clerk C.
Serres.
City Attorney T. Gilchrist was present via Zoom.
Pledge of Allegiance
Mayor Adams led the Council and audience in the Pledge of Allegiance.
2.Approval of Agenda
The Council considered approval of the agenda.
Moved by Council Member LaRoche and seconded by Council Member Banks to approve the agenda.
By roll call and voting aye: Budziszewski, Cummings, Kiser, LaRoche, Adams and Banks.
Absent, not voting: Parsons.
Motion carried.
3.Presentation
3.1 The Mayor recognized Kiley Benson of Be Kind 2 People for assisting with meals in January for
the 133rd Airlift Wing of the Minnesota National Guard.
4.Consent Agenda
The Council considered the following items, which are routine and non-controversial in nature, in a
single motion:
4.1 Approval of the minutes from the following meetings:
a.The City Council work session on March 11, 2021.
b.The City Council meeting on March 16, 2021.
c.The City Council work session on March 16, 2021.
4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list
that is on file in the office of the city clerk.
4.1(a)
Crystal City Council meeting minutes April 6, 2021
Page 2 of 3
4.3 Approval of Resolution No. 2021-31, accepting a donation of $2,500 from VFW Post 494 for
2021 Crystal Frolics.
4.4 Approval of Resolution No. 2021-32, authorizing the Communications System Subscriber
Agreement with Hennepin County.
Moved by Council Member Budziszewski and seconded by Council Member Kiser to approve the
consent agenda.
By roll call and voting aye: Cummings, Kiser, LaRoche, Adams, Banks and Budziszewski.
Absent, not voting: Parsons.
Motion carried.
5. Open Forum
No public comment was given during open forum.
6. Regular Agenda
6.1 The Council considered approval of disbursements over $25,000 submitted by the finance
department to the city council, a list that is on file in the office of the finance department.
Moved by Council Member Budziszewski and seconded by Council Member Kiser to approve the
list of disbursements over $25,000.
By roll call and voting aye: Kiser, LaRoche, Adams, Banks, Budziszewski and Cummings.
Absent, not voting: Parsons.
Motion carried.
6.2 The Council considered a resolution authorizing the purchase of four squad cars.
Police Chief Stephanie Revering addressed the Council.
Moved by Council Member Banks and seconded by Council Member LaRoche to adopt the
following resolution:
RESOLUTION NO. 2021-33
RESOLUTION APPROVING POLICE EQUIPMENT REVOLVING FUND EXPENDITURE
FOR PURCHASE OF FOUR POLICE VEHICLES
By roll call and voting aye: LaRoche, Adams, Banks, Budziszewski, Cummings and Kiser.
Absent, not voting: Parsons.
Motion carried, resolution declared adopted.
6.3 The Council considered a resolution approving a SAC Deferral Master Agreement with the
Metropolitan Council, establishing a local SAC payment deferral program, and adopting a SAC
deferral policy.
Community Development Director John Sutter addressed the Council.
4.1(a)
Crystal City Council meeting minutes April 6, 2021
Page 3 of 3
Moved by Council Member LaRoche and seconded by Council Member Budziszewski to adopt the
following resolution:
RESOLUTION NO. 2021–34
RESOLUTION APPROVING A SAC DEFERRAL MASTER AGREEMENT WITH
THE METROPOLITAN COUNCIL, ESTABLISHING A LOCAL
SAC PAYMENT DEFERRAL PROGRAM, AND ADOPTING A SAC DEFERRAL POLICY
By roll call and voting aye: Adams, Banks, Budziszewski, Cummings, Kiser and LaRoche.
Absent, not voting: Parsons.
Motion carried, resolution declared adopted.
6.4 The Council considered approval of a Deferred SAC Payment Agreement with Douglas Drive
Partnership, LLP for 3549 Douglas Drive North (Bella’s Shoppe).
Community Development Director John Sutter addressed the Council.
Moved by Council Member LaRoche and seconded by Council Member Budziszewski to approve
a Deferred SAC Payment Agreement with Douglas Drive Partnership, LLP for 3549 Douglas Drive
North (Bella’s Shoppe).
By roll call and voting aye: Adams, Banks, Budziszewski, Cummings, Kiser and LaRoche.
Absent, not voting: Parsons.
Motion carried.
7. Announcements
The Council made announcements about upcoming events.
8. Adjournment
Moved by Council Member Budziszewski and seconded by Council Member LaRoche to adjourn the
meeting.
By roll call and voting aye: Banks, Budziszewski, Cummings, Kiser, LaRoche and Adams.
Absent, not voting: Parsons.
Motion carried.
The meeting adjourned at 7:29 p.m.
_____________________________________
Jim Adams, Mayor
ATTEST:
__________________________________
Chrissy Serres, City Clerk
4.1(a)
Crystal City Council first work session minutes April 6, 2021
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the
first work session of the Crystal City Council was held at 6:30 p.m. on April 6, 2021 electronically via
Zoom and in the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams
called the meeting to order.
I.Attendance
The city clerk recorded the attendance for city council members and staff:
Council members present in the Council Chambers at City Hall: Adams, Banks, Budziszewski,
Cummings and LaRoche.
Council Member Kiser was present via Zoom.
Council Member Parsons was absent.
City staff present in the Council Chambers at City Hall: City Manager A. Norris, Police Chief S.
Revering and City Clerk C. Serres.
Also present were commission applicants Forest Eidbo in the Council Chambers at City Hall and
Perry Bolin via Zoom.
II.Agenda
The Council and staff discussed the following agenda item:
1.Commission interviews.
III.Adjournment
The work session adjourned at 6:48 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Chrissy Serres, City Clerk
4.1(b)
Crystal City Council second work session minutes April 6, 2021
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the
second work session of the Crystal City Council was held at 7:30 p.m. on April 6, 2021 electronically via
Zoom and in the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams
called the meeting to order.
I.Attendance
The city clerk recorded the attendance for city council members and staff:
Council members present in the Council Chambers at City Hall: Adams, Banks, Budziszewski,
Cummings and LaRoche.
Council Member Kiser was present via Zoom.
Council Member Parsons was absent.
City staff present in the Council Chambers at City Hall: City Manager A. Norris, Assistant City
Manager/HR Manager K. Therres, Police Chief S. Revering, Public Works Director M. Ray, Community
Development Director J. Sutter and City Clerk C. Serres.
City Attorney T. Gilchrist was present via Zoom.
II.Agenda
The Council and staff discussed the following agenda items:
1.Gaulke Pond update.
2.2021 Utility Reconstruction project update.
3.Status of local emergency declaration.
4.New business.
5.Announcements.
III.Adjournment
The work session adjourned at 8:18 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Chrissy Serres, City Clerk
4.1(b)
Crystal City Council work session minutes April 8, 2021
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the
work session of the Crystal City Council was held at 6:31 p.m. on April 8, 2021 electronically via Zoom
and in the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called
the meeting to order.
I.Attendance
The city manager recorded the attendance for city council members and staff:
Council members present in the Council Chambers at City Hall: Parsons, Adams, Budziszewski, Kiser
and LaRoche.
Council members Banks and Cummings were absent.
City staff present in the Council Chambers at City Hall: City Manager A. Norris, Assistant City
Manager/HR Manager K. Therres, Finance Director J. McGann, Police Chief S. Revering, Public Works
Director M. Ray, Community Development Director J. Sutter and Recreation Director J. Elholm.
II.Agenda
The Council and staff discussed the following agenda items:
1.2022 budget preview.
2.Police fleet leasing option.
3.Police quarterly report including 2020 Police Annual Report.
III.Adjournment
The work session adjourned at 8:40 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Anne Norris, City Manager
4.1(c)
Page 1 of 2
City of Crystal Council Meeting
April 20, 2021
Applications for City License
Multiple Animal License - Commercial
Emily Pollnow, 3035 Hampshire Ave N, Crystal, MN 55427
Pet Supplies Plus, 345 Willow Bend, Crystal, MN 55428
Multiple Animal License - Private
Jessica Segner, 5225 34th Pl N, Crystal, MN 55422
Tracey Videen, 4901 Vera Cruz Ave N, Crystal, MN 55429
Rental – New
3603 Douglas Dr N – Logan Ridpath (Conditional)
3800 Georgia Ave N – Douglas and Julie Fulton (Conditional)
5127 53rd Ave N – Innovative Holdings LLC
Rental – Renewal
5315 Angeline Ave N – LG Rental Properties LLC
4212 Brunswick Ave N – Crystal Holdings LLC (Conditional)
4555 Brunswick Ave N – Sean Leintz (Conditional)
6707 Corvallis Ave N – Newland Property
2743 Douglas Dr N – Reese Pfeiffer and Michael Fruen
4357 Douglas Dr N – Andrew and Janet Prest (Conditional)
4325 Georgia Ave N – Michael Haggerty
4529 Hampshire Ave N – L R Gomsrud Revoc Liv Trust
5301 Hampshire Ave N – Legacy RE Group LLC (Conditional)
5942 Idaho Ave N – MNSF (Conditional)
6048 Jersey Ave N – IH3 Property Minnesota LP (Conditional)
5132 Lakeside Ave N – Luisa Wiegand (Conditional)
4849 Louisiana Ave N – Pradeep Khakural (Conditional)
3436 Major Ave N – Judy DuPaul (Conditional)
5757 Maryland Ave N – Jeff Jacobs (Conditional)
5857 Maryland Ave N – Dan and Jalana Moe
4840 Nevada Ave N – Brett Hulett (Conditional)
5603 Orchard Ave N – Bao Tran (Conditional)
5724 Orchard Ave N – Cosco Property IV LLC
5716 Pennsylvania Ave N – Raymond Truelson (Conditional)
5202 Quail Ave N – American Volunteers Homes (Conditional)
5229 Unity Ct N – RTO Investments LLC
2721 Vera Cruz Ave N – An Nguyen (Conditional)
3815 Xenia Ave N – Distinguished Properties (Conditional)
3339 Zane Ave N – Alganesh Woldeabzgi (Conditional)
4227 Zane Ave N – MNSF (Conditional)
6307 34th Ave N – Wally Anderson
6727 46th Ave N – Dawn and Dani Araya (Conditional)
6926 46th Ave N – Art and Kristi Harris (Conditional)
6401 47th Ave N – Wren Rentals
4.2
Page 2 of 2
5022 49th Ave N – MNSF (Conditional)
6919 52nd Ave N – Brent Juusola
4924 53rd Ave N – Emily Wilson
Tree Trimmer
Crystal Tree Service, PO Box 28315, Crystal, MN 55428
4.2
CITY OF CRYSTAL
RESOLUTION NO. 2021 -
RESOLUTION ACCEPTING A DONATION FROM
CRYSTAL FUND FOR COMMUNITY PROGRESS
WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution; and
WHEREAS, said donations must be accepted by a resolution adopted by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the
following donation:
Donor Purpose Amount
Crystal Fund for Community Progress Arbor Day trees $1,235
And BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks the above-named
for their generous donation.
Dated: April 20, 2021
By: __________________________
Jim Adams, Mayor
ATTEST:
__________________________
Christina Serres, City Clerk
4.3
4.4
4.4
4.4
4.4
4.4
4.4
4.4
4.4
4.4
DATE:April 14, 2021
TO:Anne Norris, City Manager
City of Crystal City Council
FROM:Jean McGann, Contracted Finance Director
RE:Expenditures over $25,000
Payee Amount
HealthPartners, Inc.April health insurance premiums $123,177.00
MN PERA Employee & city required contributions for 04/02/21 pay date $63,766.58
West Metro Fire Rescue District April contribution to West Metro Fire $110,140.56
Wold Architects and Engineers New police building architect fees $38,171.00
$335,255.14
Description
6.1
Memorandum
DATE: April 20, 2021
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
Mick Cyert, Engineering Project Manager
SUBJECT: Award contract and agreement for 2021 Utility Reconstruction Project
On March 2, 2021 the Council approved the plans and specs and ordered the advertisement for bids for
the 2021 Utility Reconstruction Project. Bids for the project were opened on April 2, 2021. Three bids
were received and listed below:
1)Ryan Contracting Co.$1,549,725.00
2)Northdale Construction Co. Inc.$2,020,700.25
3)Forest Lake Contracting $2,140,806.00
Staff has reviewed the bids and found them to be accurate and in order. Ryan Contracting Co. is a
reputable local contractor and has done similar projects in the metro area for many years.
Joint Powers Agreement with New Hope
Half of the Louisiana Ave portion of the utility reconstruction project is in New Hope. New Hope has
agreed to pay for their portion of the cost, consistent with the numerous joint powers agreements
between the two Cities over the years for various infrastructure projects.
New Hope’s share of the cost is $100,023.82 for construction, plus 20% for professional services, testing,
and permits, for a total of $120,028.58.
Project Funding
The total project funding available is $1,800,028.58. This is broken down as follows:
$1,350,000 (utility and street maintenance funds)
$235,000 (street maintenance fund- mill and overlay)
$25,000 (street maintenance fund –retaining wall)
$120,028.58 (New Hope reimbursement)
$70,000 (optional private sanitary sewer work)
Project Cost
The engineers estimated total project construction cost was $1,925,000. Based on Ryan Contracting’s
bid, the total project cost is $1,809,725 which includes $1,549,725 for construction and $260,000 for
professional services, testing, and permits. The total project cost is $9,696.42 over budget.
6.2
Project Communication
After staff have met with the contractor and the schedule has been determined, a mailing will be sent to
all the properties in the project area providing an update.
Schedule
• CenterPoint Energy has already started their work in advance of the City project
• The utility reconstruction project is scheduled to be completed by October 15, 2021
Attachments
• Project Location Map
• New Hope Joint Powers Agreement
Recommended Actions
• Motion authorizing the contract with Ryan Contracting Company for the 2021 Utility
Reconstruction Project.
• Motion authorizing the joint powers agreement with New Hope for the 2021 Louisiana Ave N.
Utility Reconstruction Project.
6.2
PROJECT LOCATION
Louisana Ave SegmentBetween Markwood Dr and 36th Ave
Idaho Ave SegmentBetween 30th Ave and Medicine Lake Rd
Crystal
Crystal
GoldenValley
New Hope
New Hope
Project: CRYST 157157
Figure
12021 UTILITY RECONSTRUCTIONMap by: msteuernagel
Projection: Hennepin County Coords
Source: Hennepin County Aerials,
MnDOT
Print Date: 10/14/2020
Crystal, MN
This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic
Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this
map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided.Path: X:\AE\C\CRYST\157157\5-final-dsgn\51-drawings\90-GIS\Location Map Utilities.mxdI
0 0.20.1 Miles
6.2
G:\Projects\2021\2021-01 2021 Utility Recon\New Hope\New Hope JPA_.doc.docx
2021 – LOUISIANA AVENUE NORTH
UTILITY RECONSTRUCTION PROJECT
CRYSTAL – NEW HOPE JOINT POWERS AGREEMENT
THIS JOINT POWERS AGREEMENT (“Agreement”) is made and entered into
this _____day of ___________, 2021, by and between the City of Crystal, a municipal
corporation under the laws of the State of Minnesota (“Crystal”), and the City of New
Hope, a municipal corporation under the laws of the State of Minnesota (“New Hope”),
collectively referred to as the “Cities” and individually as a “City.”
RECITALS
A. The Cities have been planning on coordinating utility reconstruction work on Louisiana
Avenue North between 36th Avenue North and Markwood Avenue North, which
shares a common boundary between the Cities.
B. Existing public utilities including, sanitary sewer, watermain, storm sewer and storm
water drainage culverts, located in Louisiana Avenue North need replacement.
C. The Cities desire to work jointly to complete the contracted 2021 Utility Reconstruction
project on Louisiana Avenue North between 36 th Avenue North and Markwood Drive
(collectively, the “Work” or “Project”).
D. Minnesota Statutes, section 471.59 authorizes two or more governmental units to
enter into agreements to jointly or cooperatively exercise any power common to the
contracting parties or any similar power.
E. The scope of the Work has been negotiated between the Cities and has been
incorporated into the plan set entitled “2021 Utility Reconstruction” as prepared by
Short Elliot Hendrickson Inc. for Crystal (the “Scope of Work”).
F. Crystal has developed the plans and specifications for the Work (“Plans and
Specifications”).
G. Crystal prepared a cost estimate for the Project (“Post Bid Project Cost Estimate”),
attached hereto and incorporated herein as Exhibit A. The Post Bid Project Cost
Estimate includes the estimated construction cost of one hundred thousand, twenty-
three dollars and eighty-two cents ($100,023.82) for the portion of the Project located
within the corporate limits of New Hope. The administrative costs (as those terms are
defined herein) are in addition to this estimated construction cost and bring the total
Post Bid Project Cost Estimate to one hundred twenty thousand and twenty-
eight dollars and fifty-eight cents ($120,028.58).
H. New Hope has reviewed and approved the Scope of Work and agreed to pay the cost
of the Work within the corporate limits of New Hope.
6.2
2
I. Crystal has agreed to pay the cost of the Work within the corporate limits of Crystal
and to administer and supervise the Work in accordance with the Scope of Work and
the Plans and Specifications.
AGREEMENT
In consideration of the mutual undertakings and understandings expressed herein, the
Cities hereby agree as follows:
1. Design and Bidding. The Plans and Specifications, as they may be amended from
time to time, are incorporated into and made part of this Agreement. Crystal is
responsible for advertising for bids for the Project, receiving and opening bids
pursuant to said advertisement and entering into one or more contracts with the
successful bidder (“Contractor”) at the unit prices specified in the successful bid, all
according to the applicable procedures under Minnesota law. The contract (the
“Contract”) shall include the Plans and Specifications and reflect the Scope of Work.
Crystal shall require the Contractor to name New Hope as an additional insured on
its commercial general liability insurance policy.
2. Project Administration. Crystal shall administer all aspects of the Project and shall
inspect all completed Work. The New Hope City Engineer shall cooperate with the
Crystal City Engineer and the Crystal City Engineer’s staff upon request to aid in the
administration of the Project, but shall have no responsibility for the supervision of
any of the Work.
3. Additional Work. Crystal may, in its sole discretion, make changes to the Scope of
Work so long as all changes are reasonably necessary to complete the Work and
are conceptually consistent with the original Scope of Work. Crystal may carry out
the changes authorized by this paragraph by entering into change orders or
supplemental agreements with the Contractor for the performance of any and all
additional or new work it deems necessary, advantageous, or desirable. If a
proposed change exceeds the original Scope of Work jointly contemplated by the
Cities, Crystal shall not make the change unless it is first approved by the New Hope
City Engineer.
4. Construction Easements. New Hope shall grant Crystal a temporary license for
construction, at no cost to Crystal, over those lands owned by New Hope that are a
part of the right-of-way required for the completion of the Work.
J. Apportionment of Cost. The total cost of the Work shall be apportioned between
the parties as follows:
a. Each City shall pay the quantity price of items attributable to the portion of
the Work occurring within its own municipal boundaries (the “Quantity
Price”). The Quantity Price shall be determined based on the unit process
set forth in the Contract with the Contractor and the final quantities as
measured by the Crystal City Engineer. The Cities understand and agree
6.2
3
that the Crystal City Engineer’s Post Bid Project Cost Estimate is only an
estimate and the Quantity Price may be more or less that the figures shown
in the Post Bid Project Cost Estimate.
b. In addition to the Quantity Price, New Hope shall pay to Crystal an amount
equal to 20% of its share of the Quantity Price to cover its share of the legal,
engineering, and City staff time (the “Administrative Costs”) incurred by
Crystal for the Project.
5. Payment. Upon acceptance of the successful bid, Crystal shall provide New Hope
an estimated construction cost based upon the contract prices and estimated
quantities in the Contractor’s bid, the Administrative Costs, and all other costs
required to complete the Work (collectively, the “Post Bid Estimated Cost”). Within
60 days after receipt of the Post Bid Estimated Cost, New Hope shall deposit with
the Crystal Director of Finance 90% of New Hope’s share of the Post Bid Estimated
Cost. All remaining amounts due from New Hope, including any amounts resulting
from change orders or other changes or additions to the Work shall be paid to
Crystal within 60 days of final completion of the Work. Upon completion of the Work,
Crystal shall submit to New Hope a copy of the Crystal City Engineer’s Quantity
Price report, which shall show each City’s final share of the Quantity Price, and the
amount of Administrative Costs owed by New Hope. Upon payment by Crystal of
the final amount due to the Contractor, any amount payed by New Hope above its
agreed upon share of the Quantity Price and Administrative Costs shall be returned
to New Hope.
6. Record Drawings. Crystal shall provide record drawings to New Hope within 90
days of Crystal’s final payment to the Contractor. All records kept by either City with
respect to this Agreement shall be subject to examination by the representatives of
the other City and the public in accordance with the Minnesota Government Data
Practices Act.
7. Traffic Control. If detouring of traffic is necessary during the Work, the detour
routes shall be mutually agreed upon by the Cities. Crystal shall require the
Contractor to furnish, install, and maintain any guide signs, regulatory signs, and
pavement markings that may be needed. Crystal shall not be responsible for any
damage caused by increased traffic on any municipal streets located in New Hope
that arise out of or relate to the Work.
8. Cooperative Activity. To the fullest extent permitted by law, all activities by the
Cities under this Agreement are intended to be and shall be construed as a
“cooperative activity,” and it is the intent of the Cities that they shall be deemed a
“single governmental unit” for the purposes of determining total liability, as set forth
in Minnesota Statutes, section 471.59, subd. 1a. Nothing in this Agreement is
intended to alter, or shall be interpreted as altering, the treatment of the Cities as a
single governmental unit. For purposes of Minnesota Statutes, section 471.59,
subdivision 1a, each City expressly declines responsibility for the acts or omissions
of the other City.
6.2
4
9. Insurance & Indemnity. The Cities shall carry policies of liability insurance in at
least the amounts specified as the extent of their individual liability under Minnesota
Statutes, section 466.04, as amended. Nothing herein shall be deemed to waive
any statutory limits of liability granted to the Cities. Each City agrees to defend,
indemnify and hold harmless (including reasonable attorney’s fees) the other City,
their elected officials, officers, agents and employees from any liability, claims,
demands, damages, personal injury, costs, judgments or expenses arising from any
act or omission of the indemnifying City relating to the Project. Neither City shall be
required to pay to the other City any amount as indemnification under this
Agreement, whether arising pursuant to this Agreement, expressly, by operation of
law or otherwise, in excess of the limits of liability applicable to the indemnifying City
under Minnesota Statutes, Chapter 466, or in the event that Minnesota Statutes,
Chapter 466 does not apply, the maximum amount of insurance coverage available
to the indemnifying City. In those instances in which a City is directly liable for
damages as well as for indemnification to the other City, the combined liability of the
indemnifying City shall not exceed the limits of liability under Minnesota Statutes,
Chapter 466 or, in the event that Minnesota Statutes, Chapter 466 does not apply,
the maximum amount of insurance coverage available to the indemnifying City.
10. Employees; Worker’s Compensation. Any and all employees of each City and all
other persons engaged by that City in the performance of the Work or any other work
or services required or contemplated by this Agreement shall not be considered
employees of the other City. Any and all claims that might arise under the Worker’s
Compensation Act or the Unemployment Compensation Act of the State of Minnesota
on behalf of said employees while so engaged, and any and all claims made by any
third parties as a consequence of any act or omission on the part of said employees
while so engaged, shall in no way be the obligation or responsibility of the other City.
11. Audit. Pursuant to Minnesota Statutes, section 16C.05, subdivision 5, any books,
records, documents, and accounting procedures and practices of each City relevant
to the Agreement are subject to examination by the other City and either the
Legislative Auditor or the State Auditor as appropriate. The Cities agree to maintain
these records for a period of at least six years from completion of the Project.
12. Term. This Agreement shall commence as of the date indicated above and shall
continue until the Project is completed and all required payments have been made.
The indemnification and audit obligations shall survive the termination of this
Agreement.
13. Entire Agreement. This document, including the recitals, the exhibits, and any
documents incorporated by reference, shall constitute the entire agreement between
the Cities regarding construction of the Project. This Agreement supersedes all prior
negotiations, representations, or agreements between the Cities regarding the
Project, whether written or oral. No modifications to this Agreement shall be in effect
unless they are reduced to writing and are signed by both Cities.
6.2
5
14. No Third Party Rights. This Agreement is solely for the benefit of the Cities. This
Agreement shall not create or establish any rights in or for the benefit of any third
party.
15. Applicable Law. This Agreement shall be interpreted under the laws of Minnesota.
16. Compliance. Each City shall comply with all applicable federal, state, and local laws,
rules, regulations, and ordinances, and shall obtain such permits and permissions as
may be required, in carrying out their respective duties under this Agreement.
17. Discrimination. The provisions of Minnesota Statutes, section 181.59 and of any
applicable local ordinance relating to civil rights and discrimination shall be considered
a part of this Agreement as though fully set forth herein.
IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be
executed by their respective duly authorized officers as of the day and year first above
written.
CITY OF NEW HOPE
By: ____________________________
Kathi Hemken
Its: Mayor
By: ____________________________
Kirk McDonald
Its: Manager
CITY OF CRYSTAL
By: ____________________________
Jim Adams
Its: Mayor
By: ____________________________
Anne Norris
Its: Manager
6.2
6
EXHIBIT A
Post Bid Project Construction Cost Estimate
(attached hereto)
6.2
EST. QTY TOTAL COST EST. QTY TOTAL COST
97 2021.501 MOBILIZATION LS 15,000.00$ 0.6 $9,000.00 0.4 $6,000.00
98 2101.524 CLEARING TREE 800.00$ 4 $3,200.00 1 $800.00
99 2101.524 GRUBBING TREE 400.00$ 4 $1,600.00 1 $400.00
100 2104.502 SALVAGE SIGNS EACH 200.00$ 2 $400.00 1 $200.00
101 2104.502 SALVAGE CASTING EACH 100.00$ 4 $400.00 1 $100.00
102 2104.502 REMOVE DRAINAGE STRUCTURE EACH 1,000.00$ 2 $2,000.00 1 $1,000.00
103 2104.502 REMOVE MANHOLE EACH 1,000.00$ 2 $2,000.00
104 2104.502 REMOVE HYDRANT AND GATE VALVE ASSEMBLY EACH 800.00$ 1 $800.00
105 2104.502 REMOVE GATE VALVE & BOX EACH 400.00$ 2 $800.00
106 2104.502 REMOVE CURB STOP & BOX EACH 250.00$ 1 $250.00
107 2104.503 REMOVE CONCRETE CURB AND GUTTER LIN FT 5.00$ 234 $1,170.00 236 $1,180.00
108 2104.503 REMOVE PIPE STORM SEWER LIN FT 12.00$ 52 $624.00 25 $300.00
109 2104.503 REMOVE SEWER PIPE (SANITARY)LIN FT 6.00$ 197 $1,182.00
110 2104.503 REMOVE WATER MAIN LIN FT 10.00$ 196 $1,960.00 201 $2,010.00
111 2104.503 REMOVE WATER SERVICE PIPE LIN FT 5.00$ 21 $105.00
112 2104.503 REMOVE GAS MAIN LIN FT 6.00$ 10 $60.00 10 $60.00
113 2104.503 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 8.00$ 123 $984.00 69 $552.00
114 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 8.00$ 35 $280.00
115 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 6.00$ 466 $2,798.00 379 $2,272.00
116 2104.504 REMOVE CONCRETE PAVEMENT SQ YD 10.00$ 79 $790.00
117 2104.507 REMOVE GABION CU YD 50.00$ 23 $1,150.00
118 2104.518 REMOVE CONCRETE WALK SQ FT 2.00$ 209 $418.00 91 $182.00
119 2104.603 REMOVE CMP PIPE CULVERT LIN FT 20.00$ 44 $880.00 34 $680.00
120 2104.603 REMOVE GUARDRAIL - PLATE BEAM LIN FT 50.00$ 73 $3,650.00
121 2106.504 GEOTEXTILE FABRIC TYPE 5 SQ YD 2.00$ 579 $1,158.00 420 $840.00
122 2106.507 SELECT GRANULAR EMBANKMENT (CV)CU YD 40.00$ 38 $1,508.00 27 $1,092.00
123 2106.507 SUBGRADE EXCAVATION CU YD 20.00$ 38 $754.00 27 $546.00
124 2106.507 COMMON EXCAVATION (P)CU YD 45.00$ 93 $4,202.10 68 $3,042.90
125 2106.507 COMMON EMBANKMENT (CV) (P)CU YD 15.00$ 29 $435.00 21 $315.00
126 2106.609 REPLACEMENT BEDDING - UTILITY TRENCH TON 8.00$ 145 $1,160.00 105 $840.00
127 2106.609 REPLACEMENT BACKFILL - UTILITY TRENCH TON 8.00$ 73 $584.00 52 $416.00
128 2111.519 TEST ROLLING RD STA 100.00$ 8 $800.00 4 $400.00
129 2123.510 COMMON LABORERS HOUR 75.00$ 12 $900.00 8 $600.00
130 2123.510 3.0 CU YD SHOVEL HOUR 150.00$ 6 $900.00 4 $600.00
131 2123.604 TILL BOULEVARD SUBGRADE SQ YD 1.00$ 297 $297.00 266 $266.00
132 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR 140.00$ 15 $2,100.00 10 $1,400.00
133 2130.523 WATER (FOR DUST CONTROL)M GALS 25.00$ 42 $1,050.00 28 $700.00
134 2211.507 AGGREGATE BASE, CLASS 5 TON 20.00$ 369 $7,377.60 267 $5,342.40
135 2231.604 BITUMINOUS PATCH SPECIAL SQ YD 40.00$ 86 $3,440.00
136 2331.603 SAW AND SEAL TRANSVERSE CRACK CONTROL JOINTS LIN FT 3.00$ 160 $480.00 40 $120.00
137 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GALS 8.00$ 24 $194.88 18 $141.12
138 2360.504 2.5 IN. WEARING COURSE MIXTURE FOR DRIVEWAYS SQ YD 60.00$ 33 $1,980.00
139 2360.509 TYPE SP 12.5 WEARING COURSE MIXTURE (2;C)TON 100.00$ 59 $5,916.00 43 $4,284.00
140 2360.509 TYPE SP 12.5 NON-WEARING COURSE MIXTURE (2;C)TON 100.00$ 59 $5,916.00 43 $4,284.00
141 2451.609 COARSE AGGREGATE BEDDING (3/4" MINUS)TON 30.00$ 58 $1,740.00 42 $1,260.00
142 2501.502 18-INCH PIPE APRON EACH 2,000.00$ 1 $2,000.00
143 2501.503 58-INCH SPAN RC PIPE - ARCH CULVERT CLASS II LIN FT 250.00$ 46 $11,500.00 32 $8,000.00
144 2501.602 58-INCH SPAN RC PIPE - ARCH APRON EACH 7,500.00$ 1 $7,500.00
145 2503.503 #REF!LF 60.00$ 58 $3,480.00 69 $4,140.00
146 2503.601 TEMPORARY CONVEYANCE OF WASTEWATER LS 2,500.00$ 1 $2,500.00
147 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 3,000.00$ 3 $9,000.00
148 2503.603 8" PVC PIPE SEWER (SANITARY SDR 35)LIN FT 65.00$ 190 $12,350.00
149 2503.604 2-INCH RIGID INSULATION SQ YD 30.00$ 20 $600.00
150 2504.601 TEMPORARY WATER SERVICE LS 5,000.00$ 1 $5,000.00
151 2504.602 INSTALL HYDRANT, GATE VALVE AND 6-INCH DIP CL 52 ASSEMBLY EACH 6,000.00$ 2 $12,000.00
152 2504.602 1" CORPORATION STOP EACH 600.00$ 1 $600.00
153 2504.602 8" GATE VALVE & BOX EACH 3,000.00$ 3 $9,000.00 1 $3,000.00
154 2504.602 1" CURB STOP AND BOX EACH 650.00$ 1 $650.00
155 2504.602 CONNECT TO EXISTING WATERMAIN EACH 3,000.00$ 2 $6,000.00 1 $3,000.00
156 2504.603 1" TYPE K COPPER PIPE LIN FT 35.00$ 24 $840.00
157 2504.603 8" WATERMAIN DUCTILE IRON CL 52 LIN FT 60.00$ 203 $12,180.00 32 $1,920.00
158 2504.608 DUCTILE IRON FITTINGS - EXPOXY COATED POUND 6.00$ 306 $1,836.00 50 $300.00
159 2506.502 CONSTRUCT DRAINAGE STRUCTURE, DESIGN B EACH 2,500.00$ 1 $2,500.00
160 2506.502 CONSTRUCT DRAINAGE STRUCTURE, DESIGN C EACH 4,000.00$ 1 $4,000.00
161 2506.502 CONSTRUCT DRAINAGE STRUCTURE, DESIGN X EACH 2,000.00$ 1 $2,000.00
162 2506.502 CASTING ASSEMBLY R-3067-V EACH 700.00$ 2 $1,400.00 1 $700.00
163 2506.502 CASTING ASSEMBLY R-1733 EACH 500.00$ 1 $500.00
164 2506.502 CASTING ASSEMBLY R-1733 (SELF SEAL LID)EACH 500.00$ 2 $1,000.00
165 2506.503 CONSTRUCT DRAINAGE STRUCTURE, DESIGN 96-4020 LF 1,000.00$ 8 $8,000.00
166 2506.602 CONSTRUCT SANITARY SEWER MANHOLE EACH 5,000.00$ 2 $10,000.00
167 2511.502 RANDOM RIPRAP CLASS III TON 85.00$ 69 $5,865.00
168 2512.507 GABION CU YD 150.00$ 46 $6,900.00
169 2521.504 6" CONCRETE WALK SQ FT 8.00$ 644 $5,152.00
170 2521.504 6" CONCRETE WALK (PEDESTRIAN CURB RAMPS)SQ FT 10.00$ 150 $1,500.00 150 $1,500.00
171 2531.503 CONCRETE CURB AND GUTTER, DESIGN B618 (HIGH EARLY)LIN FT 20.00$ 273 $5,460.00 218 $4,360.00
172 2531.618 TRUNCATED DOMES SQ FT 65.00$ 12 $780.00 12 $780.00
173 2554.502 END TREATMENT - TANGENT TERMINAL EACH 3,000.00$ 2 $6,000.00
174 2554.503 TRAFFIC BARRIER DESIGN B8307 LIN FT 65.00$ 73 $4,745.00
175 2563.601 TRAFFIC CONTROL LS 5,000.00$ 0.6 $3,000.00 0.4 $2,000.00
176 2564.518 SIGN PANELS TYPE C SQ FT 70.00$ 4 $280.00 4 $280.00
177 2564.602 INSTALL SALVAGED SIGNS, TYPE "C"EACH 300.00$ 2 $600.00 1 $300.00
178 2571.502 REPLACE TREE 2-INCH B AND B TREE 800.00$ 4 $3,200.00 1 $800.00
179 2573.502 INLET PROTECTION - TYPE B EACH 120.00$ 3 $360.00
180 2573.503 SEDIMENT CONTROL LOG TYPE COMPOST LIN FT 2.00$ 332 $664.00 84 $168.00
181 2573.503 FLOTATION SILT CURTAIN TYPE MOVING WATER LIN FT 34.00$ 29 $986.00
182 2573.601 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH 300.00$ 1 $300.00
183 2573.607 TEMPORARY AGGREGATE SURFACING CU YD 20.00$ 20 $400.00
184 2575.503 SILT FENCE; TYPE MS LF 2.00$ 310 $620.00
185 2575.504 SODDING, TYPE LAWN SQ YD 8.00$ 431 $3,448.00 266 $2,128.00
186 2575.523 POST WARRANTY SOD WATERING M GALS 30.00$ 18 $540.00 7 $210.00
187 2575.601 EROSION CONTROL LS 1,500.00$ 0.6 $900.00 0.4 $600.00
188 2600.601 DEWATERING LS 1.00$ 0.6 $0.60 0.4 $0.40
$233,918.18 $100,023.82
LOUISIANA AVE (BID ALTERNATE)
36TH AVE TO MARKWOOD DR
CITY OF NEW HOPE
LOUISIANA AVE (BID ALTERNATE)
36TH AVE TO MARKWOOD DR
CITY OF CRYSTAL
BID ALTERNATE TOTAL
LINE
NO.ITEM NO.ITEM DESCRIPTION UNIT UNIT COST
EXHIBIT A
6.2
RESOLUTION NO. 2021 - ___
AWARD CONTRACT FOR
2021 UTILITY RECONSTRUCTION PROJECT
WHEREAS, the Crystal City Council approved the 2021 Utility Reconstruction
plans and specifications on March 2, 2021; and
WHEREAS, the Crystal City Council authorized solicitation of public bids on
March 2, 2021; and
WHEREAS, various 2021 capital funds have been allocated for the utility
reconstruction project; and
WHEREAS, three bids were received and publicly opened on April 2, 2021; and
WHEREAS, Ryan Contracting Company, was the lowest qualified bidder.
WHEREAS, Ryan Contracting Company is a well known reputable local
contractor and has previously completed the same type of work.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby
awards the contract for 2021 Utility Reconstruction Project to Ryan Contracting
Company, in the amount of $1,549,725.00.
BE IT FURTHER RESOLVED that the Mayor and/or City Manager are hereby
authorized to sign said contract.
Adopted by the Crystal City Council this 20th day of April, 2021.
Jim Adams, Mayor
ATTEST:
_________________________________________
Christina Serres, City Clerk
6.2
RESOLUTION NO. 2021- _____
AUTHORIZING THE JOINT POWERS AGREEMENT WITH THE CITY OF NEW HOPE
FOR THE
2021 LOUISIANA AVENUE NORTH UTILITY RECONSTRUCTION PROJECT
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities
in the City; and
WHEREAS, the City of Crystal has awarded a construction contract for the 2021 Utility
Reconstruction Project; and
WHEREAS, a portion of the project area is in the City of New Hope; and
WHEREAS, the City of Crystal is acting as lead agency for the project; and
WHEREAS, the City of New Hope has agreed to pay for their portion of work;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby authorizes the
joint powers agreement with the City of New Hope for 2021 Louisiana Avenue North Utility
Reconstruction Project.
BE IT FURTHER RESOLVED that the Mayor and/or City Manager are authorized to sign this
agreement.
Adopted by the Crystal City Council this 20th day of April, 2021.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
6.3
G:\Council Executive Summaries\2021\4.20.21\6.4a Fiber project memo.docx
Memorandum
DATE: April 20, 2021
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
Patrick Sele, Utility Superintendent
SUBJECT: Fiber optic connection to sanitary sewer lift stations
Over the last few years staff have been looking into connecting the various sanitary sewer and storm water lift
stations to the fiber optic network provide for improved operational and security measures. In 2020, the City
connected the west sanitary sewer lift station to the fiber optic network.
Project scope
The 2021 project is proposed to connect four lift stations to the fiber optic network. This includes three sanitary
sewer lift stations along 32nd Ave between Douglas Drive and Hwy 100. The fourth lift station is by the old public
works facility on 41st Ave.
In addition to connecting the sanitary sewer lift stations to the fiber network, planning for future fiber connections
to a Bassett Creek Park building and Valley Place Park building are also being integrated into this project. This
includes providing future connection points and extra space in the system for when the network may be extended
to these locations.
Project funding
The 2021 budget included $100,000 in the information technology fund and another $100,000 in the sanitary
sewer fund for the extension of the fiber optic network for a total of $200,000 available.
Project cost
South sanitary sewer lift station $52,659.00
Welcome Ave sanitary sewer lift station $33,589.09
Vera Cruz Ave sanitary sewer lift station $36,182.09
Colorado Ave sanitary sewer lift station $15,046.24
The total project cost is estimated to be $137,476.42. With the balance remaining, staff are looking into potentially
doing some work at the Maryland Ave sanitary sewer lift station to prepare that facility for connection to the fiber
network in 2022, along with potentially the Adair storm water lift station.
Attachments
•LOGIS Fiber Optic Estimates
Recommended Action
Motion authorizing the contract with LOGIS to provide the fiber optic installation to sanitary sewer lift stations.
6.4
Budget Revision
Project Number
Project Name *(?)
Name *
Email *
Member *
Are There Other Members/External Parties Involved In The Project
Reason For Cost Revision *
Labor
Materials
Cost Estimate Total
Estimated Annual Locates
Revised Labor
Revised Materials
Revised Cost Estimate Total
230271
CY-Lift Station 5825 32nd Ave N - New Build 2021
Matthew Haga
matthew.haga@crystalmn.gov
Crystal
Yes
No
Budget is being revised to add in the cost of the wall cabinet & switch.
Initial Cost
37,740.00$
9,664.00$
47,404.00$
305.00$
Revised Cost
37,740.00$
14,919.00$
52,659.00$
6.4
Revised Estimated Annual Locates
Attachment
305.00$
230271 Route Map.docx 1.18MB
6.4
Budget Revision
Project Number
Project Name *(?)
Name *
Email *
Member *
Are There Other Members/External Parties Involved In The Project
Reason For Cost Revision *
Labor
Materials
Cost Estimate Total
Estimated Annual Locates
Revised Labor
Revised Materials
Revised Cost Estimate Total
230272
CY-Lift Station 3203 Vera Cruz Ave N - New Build 2021
Matthew Haga
matthew.haga@crystalmn.gov
Crystal
Yes
No
Adding in the cost of rugged outdoor switch.
Initial Cost
24,300.00$
2,882.09$
27,182.09$
264.00$
Revised Cost
24,300.00$
11,882.09$
36,182.09$
6.4
Revised Estimated Annual Locates
Attachment
264.00$
230272 Route Map.docx 759.32KB
6.4
Budget Revision
Project Number
Project Name *(?)
Name *
Email *
Member *
Are There Other Members/External Parties Involved In The Project
Reason For Cost Revision *
Labor
Materials
Cost Estimate Total
Estimated Annual Locates
Revised Labor
Revised Materials
Revised Cost Estimate Total
230274
CY-Lift Station 3000 Welcome Ave N - New Build 2021
Matthew Haga
matthew.haga@crystalmn.gov
Crystal
Yes
No
Revised cost estimate adding the cost of rugged out-door switch.
Initial Cost
21,300.00$
3,289.09$
24,589.09$
204.00$
Revised Cost
21,300.00$
12,289.09$
33,589.09$
6.4
Revised Estimated Annual Locates
Attachment
204.00$
230274 Route Map.docx 943.08KB
6.4
Project Design and Cost Estimate Approval
Request
Enter Incident#(?)Name *Member *
Email *Phone *
Are There Other Members/External Parties Involved In The Project
Project Name *(?)
*
Planned Project Category
Project Location *(?)
Location A *(?)
Location Z (?)
Primary Contact
230269 Matt Haga Crystal
matthew.haga@crystalmn.gov 7635311101
Yes
No
Project Scope
CY-Lift Station 6125 41st Ave N - New Build 2021
Planned
Unplanned
New Build
Repair
Relocate
Overbuild
Splice Only
Other
6125 41st Ave N, Crystal
6125 41st Ave N, Crystal
6125 41st Ave N, Crystal
6.4
Project Description *
Submitted Date *
Due Date
Priority
Benefits
Attachment
Approval Request *
Labor
Materials
Cost Estimate Total *
Estimated Annual Locates
Attachment *
Connection between 41st Ave Lift Station to City Hall
Our Public Works Director, Mark Ray, is looking to get a rough estimate of what it would cost to get fiber
run to ALL of our lift stations so that he can start developing a long-term improvement plan. Guessing
some of them already have fiber in close proximity, some may not.
4/14/2021
6/30/2021
High- 3 Months or Less
CNET
INET
Administrative Use Only
Installation of 2- 1.25” conduit and hand hole needed to complete 48 strand fiber connection to Crystal
City Hall. This estimate includes the cost of construction labor, materials including rugged outdoor
switch and splicing.
Materials $9,981.24
Labor $5,065.00
Total $15,046.24
Estimated annual cost to locate $24.00
5,065.00$
9,981.24$
15,046.24$
24.00$
230269 Route Map.docx 1.22MB
6.4
RESOLUTION NO. 2021- _____
AUTHORIZING THE CONTRACT FOR FIBER OPTIC INSTALLATION
TO SANITARY SEWER LIFT STATIONS
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational
activities in the City; and
WHEREAS, building out a fiber network to all remote City infrastructure provides for
improved operational and security measures; and
WHEREAS, LOGIS will obtain bids for the work; and
WHEREAS, LOGIS will own and operate the fiber network, like other City fiber
communications; and
WHEREAS, adequate funds are available in the information technology and sanitary
sewer CIP.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby authorizes the
contract with LOGIS for the installation of fiber optic lines to the sanitary sewer lift stations.
BE IT FURTHER RESOLVED that the Mayor and/or City Manager are hereby authorized to
sign said contracts.
Adopted by the Crystal City Council this 20th day of April 2021.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
6.4
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Memorandum
DATE: April 14, 2021
TO: Mayor and City Council
Anne Norris, City Manager
FROM: John Elholm, Recreation Director
SUBJECT: Crystal Cove Aquatic Center Shade Structure
The Crystal Cove Aquatic Center water slides are the signature features of the facility. The
pump that brings water to the top of the slides is old and needs replacement. A new water
pump is included in the 2021 capital improvement plan (building fund) in the amount of $40,000.
Quotes have been received from the following contractors to replace the pump:
•Electric Pump $ 45,777.63
•WWGoetsch Associates, Inc.$ 29,081.00
Staff recommends entering into an agreement with WWGoetsch Associates, Inc., in the amount
of $29,081, to provide and install a water pump and electrical connections for the Crystal Cove
Aquatic Center water slide.
6.5
CITY OF CRYSTAL
RESOLUTION 2021 -
RESOLUTION IN SUPPORT OF PURCHASING A WATER PUMP FOR THE
CRYSTAL COVE AQUATIC CENTER WATER SLIDE
WHEREAS, the City of Crystal owns and operates the Crystal Cove Aquatic Center, and
WHEREAS, the pump that brings water to the top of the water slides is old and needs replacement, and
WHEREAS, it is desirable to replace the water pump prior to the pool being opened for the season, and
WHEREAS, $40,000 is included in the 2021 capital improvement plan (building fund) to replace the
pump, and
WHEREAS, quotes were requested and received from two vendors to provide and install a new pump,
including electrical connections, and
WHEREAS, WWWGoetsch Associates, Inc. provided the lowest quote for the project;
THEREFORE, BE IT RESOLVED:
A. That the Crystal City Council wishes to enter into an agreement with WWGoetsch Associates,
Inc., in the amount of $29,081, to furnish and install a water pump for the Crystal Cove Aquatic
Center water slide.
B. That the Crystal City Council hereby authorizes the City Manager to sign the agreement with
WWGoetsch Associates, Inc. to complete the work.
Adopted by the Crystal City Council this 20th day of April, 2021.
________________________
Jim Adams, Mayor
ATTEST:
___________________________
Christina Serres, City Clerk
6.5
Page 1
Per your request, we offer the following proposal:
1 – Aurora 8 x 10 x 13.5 model 3801 pump with 40HP, TEFC motor
• Stainless base for pump and motor – pump includes stainless impeller and coated internals.
1 – PVC suction and discharge pipe with elbows and 10” PVC foot valve
1 – Lightweight aluminum “doghouse” to cover pump and motor.
1 - Simplex control panel with weather construction, including:
• Pump breaker
• Control breaker
• H-O-A switch
• Hour meter
• Transformer
1 – labor to remove old pump, piping and panel and install new pump, piping, panel, doghouse
• Electrical connections by others
Your cost for the above………………………………………………………………… $ 26,381.00
Adder for electrical ………………………………………………………………..…… $ 2,700.00
Includes new junction box, wiring to new controller and wiring to new motor
Please advise if you have any questions – thanks for the opportunity.
John Gallagher
5250 West 74th Street
Minneapolis, MN 55439-2226
Phone: 952-831-4340
Fax: 952-831-2357
E-mail: jgallagher@wwgoetsch.com
To: Patrick Sele From: John Gallagher
Company: City of Crystal
Pages: 1
Phone: 763-257-2818 Date: 4/9/2021
Re: NEW SLIDE PUMP - revised CC:
6.5
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: April 16, 2021
City Council
Second Work Session Agenda
Tuesday, April 20, 2021
Immediately following City Council meeting
Council Chambers/Zoom
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the second work session of the Crystal City Council was held on Tuesday, April 20, 2021
at ______ p.m. electronically via Zoom and in the Council Chambers at City Hall, 4141 Douglas
Drive, Crystal, Minnesota.
I. Attendance
Council members Staff
____ Adams ____ Norris
____ Banks ____ Therres
____ Budziszewski ____ Gilchrist
____ Cummings ____ Ray
____ Kiser ____ Revering
____ LaRoche ____ Sutter
____ Parsons ____ Serres
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. Storm sewer pipe lining project check-in.
2. 34th and Douglas potential opportunity.
3. Blue Line Extension update. *
4. City manager monthly check-in.
5. New business. *
6. Announcements. *
III. Adjournment
The work session adjourned at ______ p.m.
* Denotes no supporting information included in the packet.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
Memorandum
DATE: April 20, 2021
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
SUBJECT: 2021 Storm pipe lining update
Background
At the December 15, 2020 Council meeting, the Council authorized the professional services for the storm
pipe rehabilitation project for the outlet of the pipe that runs along Bass Lake Road and connects with Upper
Twin Lake. This project is in response to a resident’s concern about the condition of the storm water pipe
outlet into Twin Lake, City staff inspected the outlet and identified some potential concerns that need to be
addressed.
Project budget
$250,000 is in the 2021 storm water utility long term plan for this project. The professional services contract
is for $57,834, leaving just over $192,000 for construction.
Pipe condition assessment
As part of the professional services, a pipe condition assessment was done by crews entering the pipe and
walking the last segment to inspect everything. Through this process issues with the pipe were identified
from the manhole at the intersection with Orchard Ave all the way to the outlet into Upper Twin Lake (where
the original issue was identified).
Project options
Option 1 would be to use the existing funding available ($190,000) and repair from the outlet to a point
roughly 160 feet upstream. This would address the outlet concerns and some of the issues along the pipe. It
would not address all of the areas of concern and potential sinkholes developing in the last section of pipe.
Option 2 would be to rehabilitate the entire last section of pipe (from the Orchard Ave manhole east 380 feet
to the Upper Twin Lake outlet). This would add an additional estimated $125,000 to the project cost.
However, once the project is done, then this entire segment would be done.
Additional funding
In 2021 the storm water long term plan has $200,000 in 2022 in starting to save for the flood control
replacement projects (anticipated to start around 2031). A portion of this could be used to fund the repairs
from the outlet to the first manhole upstream.
Council Action Requested
Council direction is requested on how to proceed with this project (Option 1 or 2). If Option 2 is selected,
then confirmation on the funding source is requested.
Memorandum
DATE: April 20, 2021
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
SUBJECT: 34th Ave and Douglas Drive N hypothetical concept
Background
In early April, Community Development Director John Sutter
mentioned that a property owner on the north side of 34th
Ave and east of Douglas Dr will soon begin marketing their
property as a medium-density residential development site.
This spurred an interesting conversation among City staff
about hypothetical development potential in this area. Staff
would like to get Council’s thoughts on this hypothetical
concept.
34th Ave between Douglas Dr and N. Branch of Bassett Creek
The street segment of 34th Ave between Douglas Drive and Bassett Creek is unique in the City in that the only City
underground utilities through this section of road are a water main and a short, dead end section of sanitary sewer
(see Figure). Basically, there is not a lot going on from the City infrastructure perspective. All of the driveway access
points to 34th are east of the creek.
Bassett Creek Watershed Management Commission
Item Number 5 on the attached “Bassett Creek Watershed Management Commission Flood Control Project (FCP)
Policies” document talks about how the Cities are responsible for the conveyance structure (pipe) underneath road
crossings. In the same document, Table 3 provided the estimated cost and timeline for replacement of all the Flood
Control Structures in the entire watershed (including Crystal). The estimated year of replacement for the 34th
structure is 2031 with an estimated cost of nearly $400,000. The total estimated City cost for replacement of all the
flood control structures is over $2,500,000.
Hypothetical concept
The hypothetical concept is that if the City removed the road portion of 34th Ave over the creek west to Douglas Drive,
then the cost of replacement ($400,000) of the 34th Ave flood structure would be shifted from the City to the
watershed. Couple this with the potential for theoretical redevelopment in the immediate area (potentially using
some of the 34th Ave right of way), and there is the potential for some unique opportunities in this area.
Potential factors needing further consideration
Many potential factors would need to be vetted. The quick list that came to mind includes: Vehicle access to the
neighborhood to the east; existing intersection visibility at 34th and Douglas; existing City-owned EDA lots in the area
of 34th and Douglas; pedestrian movements in the area; maintaining access to water main for future maintenance; and
changes in neighborhood traffic patterns.
BASSETT CREEK WATERSHED MANAGEMENT COMMISSION
FLOOD CONTROL PROJECT (FCP) POLICIES
Approved by Commission at their May 19 and July 21, 2016 Meetings
(Based on recommendations from the Technical Advisory Committee developed over several meetings: September and
November 2015; and January, February, and March 2016)
1. Inspections by the Commission
The Commission will continue an inspection and maintenance program for the FCP features.
The Bassett Creek Flood Control Project Operation and Maintenance Manual should be followed
but with increased frequency of some inspections:
• Annual inspection of all non-tunnel FCP features
• Inspection at least every 5 years of the double box culvert
• Inspection every 5 years of 3rd Avenue Deep Tunnel (in conjunction with City of Minneapolis I-
94 tunnel inspection)
• Inspection every 10 years of the 2nd Street Deep Tunnel
The Commission will continue to fully fund the FCP inspections (including the recommended more-
frequent tunnel inspections), unless the City of Minneapolis requests even more-frequent
inspections or more complicated (more expensive) inspections beyond the currently used National
Association of Sewer Service Companies’ (NASSCO) assessment and certification program.
The Commission will continue funding the FCP inspection costs through the Long Term
Maintenance Fund.
Table 1 shows the estimated 20-year costs following the new inspection frequencies. (Over 20
years, the total added cost of new tunnel inspections would be $55,000, or $2,750/year.)
2. Inspection Reports
The Commission Engineer will continue to submit annual inspection reports to cities regarding the
condition and maintenance/repair needs of the FCP features in their cities. Cities will formally
notify the Commission Engineer regarding their completed maintenance and repair actions on any
of the FCP project features. The Commission Engineer will include this information in the following
year’s inspection reports to the Commission and the letters sent to the cities (with copies sent to
the US Army Corps of Engineers). The letters sent to the cities must note that the cities are
required to report on their maintenance and repair actions. The inspection and reporting are
essential to ensure the Commission maintains its eligibility to receive federal funds to repair or
replace flood control project features in the event of a catastrophe.
Bassett Creek Watershed Management Commission
Crystal ● Golden Valley ● Medicine Lake ● Minneapolis ● Minnetonka ● New Hope ● Plymouth ● Robbinsdale ● St. Louis Park
www.bassettcreekwmo.org
The Commission will rely on the FCP inspection and maintenance program to identify when major
repairs, rehabilitation or replacement of features will be needed.
3. Maintenance Funding
The Commission will add the identified FCP major repairs, rehabilitation and replacement projects
to the BCWMC CIP and will fund the projects using the BCWMC’s ad valorem levy (via Hennepin
County). The Commission will need to amend the BCWMC plan to add these projects to the CIP and
to change (or add to) the funding mechanisms for project implementation.
The Commission will maintain the existing Flood Control Emergency Repair Fund and the Long-
Term Maintenance Fund as two separate funds.
4. Emergency Management
Member cities shall perform the initial response to an emergency with the FCP structures, as the
Commission is not set up to perform these emergency management and response services. The
Commission shall assist the cities in obtaining reimbursement for the emergency response, either
through Commission funds or grants (e.g., FEMA funding).
5. Flood Control Projects at Road Crossings
Member cities (or other road authority) where the FCP structures are located are responsible for
maintenance, repair and replacement of road crossings, and their corresponding conveyance
structures, that were installed as part of the FCP.
[This clarifies BCWMC policy (#23) in the 2015 BCWMC Watershed Management Plan, which states
that these crossings will be “maintained” by the city where the structure is located. However,
policy #23 does not address significant rehabilitation or replacement. This clarification also aligns
with the intent of the original FCP—that the cities would be responsible for significant
rehabilitation or replacement of road crossings that were installed as part of the FCP because they
are primarily transportation-related.]
6. Routine vs. Major Maintenance and Repair
• The Commission requires that cities are responsible for routine maintenance and repair of the
FCP features (per Policy #24 in the 2015 BCWMC Watershed Management Plan). Table 2 shows
the routine maintenance and repairs.
• The Commission will reimburse cities (if requested) for maintenance and repairs that are over
$25,000, using funds from the Long-Term Maintenance Fund. Before receiving funding from the
Long-Term Maintenance Fund, the cities must perform regular, routine maintenance (reporting
of completed maintenance and repair actions are required as part of #2 above). This will help
prevent the situation wherein the Commission pays for maintenance work over $25,000
because the cities neglected routine maintenance for several years. Cities are expected to
inform the Commission in advance (e.g., two years) of their request for reimbursement.
• The Commission will consider adding maintenance and repair projects that are more than
$100,000 to the BCWMC CIP. Table 2 provides examples of maintenance and repairs that are
major or could be major.
[These policies regarding routine versus major maintenance/repair of the FCP features are
intended to clarify policy #24 of the 2015 BCWMC Watershed Management Plan, which states that
routine maintenance and repair is the responsibility of the city where the FCP feature is located,
and Plan policy #20, which states that funding of major repair and maintenance is a BCWMC
responsibility.]
Additional information (from July 13, 2016 memo): Attached Table 3 provides estimated costs for
annual operation and maintenance, five-year operation and maintenance, significant rehabilitation
of structures, and replacement of structures. As Table 3 shows, the five year operation and
maintenance costs (in blue) over $25,000 could be $1,232,000; the significant rehabilitation of
structures costs (in blue) could be from $2,026,000 (without tunnel) to $14,800,000 (including the
tunnel); and the replacement of structures costs (in blue) could be from $8,100,00 (without tunnel)
to $142,740,000 (including the tunnel).
Table 1. Current and Recommended Flood Control Project Inspection Program
Item
Current/
Recommended
Inspection Cycle
Cost/Inspection1 20-Year Cost1
Current/Recommended
Annual inspection of the
FCP features, except
double box culvert and the
deep tunnel
Annually $10,000 $200,000/$200,000
Double box culvert
inspection (NASSCO)3 Every 5 years $32,000 $128,000/$128,000
Deep tunnel (2nd St. & 3rd
Ave.) inspection
(NAASCO)3
Every 20 years/
Every 10 years $45,000 $45,000/$90,000
Two additional 3rd Ave
deep tunnel inspections
(NASSCO)3,4
Not Applicable/
Every 5 years $5,000 $0/$10,0004
Total2 $373,000/$428,000
1 2016 dollars
2 Simple summation (annualized or present worth not calculated)
3 Tunnel condition inspection based on pipeline assessment and certification program developed
by the National Association of Sewer Service Companies (NASSCO)
4 3rd Avenue tunnel inspections assume two additional inspections that are combined with I-94
tunnel inspection (by Minneapolis); the I-94 tunnel inspection provides access to the 3rd Avenue
tunnel, therefore does not require separate mobilization.
Table 2 Routine vs. Major Maintenance and Repair Items
Item # Routine vs. Major Maintenance and Repairs –as Recommended by TAC1
Routine
1 Vegetation: removal of trees, removal of brush, chemical treatment of stumps,
control of noxious weeds, establish vegetation on bare areas.
2 Removal of debris: woody debris, riprap, trash from channel, inlets, culverts
3 Repair erosion; channels, inlet and outlet structures, culvert ends
4 Repair/replace riprap: on inlet and outlet ends of culverts, channels, banks
6 Remove sediment from channels, structures, culverts, etc.
10
Repair/maintain guard rails, hand rails and fencing: remove rust, prime and
paint, repair damaged rails and posts, replace rusted-out sections, repair
cables, replace posts, repair chain link fence
12 Repair concrete pipe: repair joints, tie-bolts, spalling, connection to culverts,
breakage
13 Repair/replace catch basins, manholes, casting assemblies, grates
14 Repair/maintain debris barrier: removal of debris, repair cables, replace poles
15 Repair/maintain tunnel inlet trash rack: repair/replace trash rack rods, loose or
broken, vandalized, bent
16 Street repairs: pavement, curb and gutter, cracks, depressions, settlement
Major
5 Repair/replace gabion baskets
7 Remove sediment/dredge ponds, basins, etc.
17 Tunnel repairs: concrete and other repairs to the new Bassett Creek tunnel
Could be major depending on extent
8 Repair scouring/undercutting at structures and culvert outlets
9 Repair concrete structures: cracking, spalling, breakage
11 Culverts/Bebo sections: joints, settlement, separation, concrete spalling, wing
walls –movement and breakage
1 Based on needed repairs identified during 2015 FCP inspection
Table 3 (Table 1 in September 2, 2015 memo to TAC)Summary of Annual/Periodic Operation and Maintenance Requirements & CostsBassett Creek Flood Control Project, MNBCWMC Responsibility(10)City Responsibility(10)City Responsibility per TAC Recommendation 7MinneapolisA Tunnel1 Phase 1 - Second Street Tunnel (Mn/DOT) $439,100 $5,030,4002029$61,944,7842 Phase 2 - 3rd Avenue Tunnel (BCWMC) $150,900 $1,728,4002040$12,378,8343 Phase 3 - Double Box Conduit and Inlet Structure$13,900 $524,600 $6,010,5002042$60,309,774$13,900 $1,114,600 $12,769,300 $134,633,400Golden ValleyB Golden Valley Country Club Embankment$1,500$1,800 $1,800$14,600N.A 2031 N.A.Golden Valley Country Club Control Structure$1,500$1,800 $1,800$14,600 $491,5212044$1,966,083C Hwy 55 Control Structure$1,500$1,800$14,600 $115,2952044$461,180D Wisconsin Avenue Control Structure$1,500$1,800$14,600 $108,5472037$434,189E Road Crossings1 Regent Avenue$700(8) (8)$123,9642031$495,8542 Noble Avenue$700(8) (8)$123,9642031$495,8543 Westbrook Road$700(8) (8)$217,9822043$871,929$8,100 $7,200 $3,600 $58,400 $1,181,270 $4,725,089CrystalF Edgewood Embankment and Control Structures$1,500$1,800 $4,400$14,600 $95,0392031$380,155G Markwood Channel & Culverts$1,500(8) (8)$61,9822031$247,927H Hwy 100 Control Structure & BC Park Pond$1,500$1,800 $1,800$117,100 $975,1802031$3,900,720I Road Crossings1 32nd Avenue $700(8) (8)$95,0392031$380,1552 Brunswick Avenue$700(8) (8)$95,0392031$380,1553 34th Avenue$700(8) (8)$95,0392031$380,1554 Georgia Avenue$700(8) (8)$78,5102031$314,0415 36th/Hampshire Avenue$700(8) (8)$157,0212031$628,0826 Douglas Drive$700(8) (8)$108,5472037$434,189$8,800 $3,500 $6,100 $131,700 $1,761,393 $7,045,580PlymouthJ Medicine Lake Outlet Structure$1,500$1,800 $1,800$115,8792046$463,515K Plymouth Creek Fish Barrier$1,500$1,800 $1,800$64,1422037$256,566$1,500 $1,800 $1,800 $180,020 $720,081 Total Bassett Creek Flood Control Project Costs $18,400 $12,500 $11,500 $13,900 $1,304,700 $15,900,000 $147,120,000$14,800,000 $142,740,000$1,100,000 $4,380,000(1) Inspection & report; Inspection at tunnel only includes inlet structure and approach channel (2)BCMWC Responsible for Maintenance. Work assumed to be performed by City and reimbursed by BCWMC.(3)BCMWC Responsible for Maintenance. Work assumed to be performed by City and reimbursed by BCWMC.(4) Five year inspection required for above-water portion of Bassett Creek Tunnel(5) General Maintenance includes: sediment removal, erosion repair, riprap replacement, sod & vegetation and other misc. maintenance items.Does not include gate at Wisconsin Ave. (Note: Bassett Creek Park Pond is assumed to be dredged every 10 years at cost of $230,000 assuming a type 1 material and $500,000 for a type 2 material that requires disposal in a landfill)Lowering the middle pool (if approved by Corps, Coast Guard, DNR etc.) could decrease dewatering costs up to $45,000.(6) Includes all items in 1-year and 5-year O &M repairs plus void fill in Minneapolis tunnels, partial structure demo and replacement, Wisconsin Avenue gate upgrades for construction costs in 2014. (assume one repair project per project feature in addition to 5-yr maintenance)(7) Assumes a 50 year life of project(8) Assumes City shall be responsible for maintenance of all road crossings and the Markwood channel modificatons and storm sewer components.(9) Cost includes total replacement of structure at the end of design life assuming 3% inflation and construction technology, means, and methods remain as they are today (2014).(10)5.1.1.3 Management of the BCWMC Trunk System and Flood Control Project...The BCWMC will finance major maintenance and repair of water level control and conveyance structures that were part of the original BCWMC Flood Control Project on the same basis as the original project. Newroad crossings of the creek that were installed as part of the project will be maintained by the city wherethe structure is located. Member cities are responsible for routine maintenance and repair of BCWMFlood Control Project structures located within each city; this includes the removal of debris, brush, and trees. The BCWMC will work with member cities to determine responsibilities for major rehabilitation anreplacement of the BCWMC Flood Control Project features and establish the associated funding mechanisms (see policy 22, Section 4.2.2)…End of Design LifeAnnual Inspection & Report (1)Debris Removal (2)Brushing & Tree Removal (3)Five-Year Inspection & Report (4)General Maintenance & Repairs (5)Estimated Year of Replacement (7)Replacement of Structure (9)Plymouth Subtotal:September 1, 2015 Annual Operation & Maintenance Five Year Operation & MaintenanceSignificant Rehabilitation of Structure (6)Minneapolis Subtotal:Golden Valley Subtotal:Crystal Subtotal:
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
CITY MANAGER WORK PLAN
MONTHLY CHECK IN – APRIL 2021
Objective 1 – Policy Facilitation – strategic planning for continued
implementation of Council priorities:
o Thriving Business Climate
▪ Open To Business assistance available
▪ Information on various business assistance programs provided
to CBA and other Crystal businesses
▪ Crystal now participating in MCES SAC deferral program
o Create Strong Neighborhoods
▪ Code enforcement – on-going
▪ Implementation of Master Parks System Plan improvements –
new play areas approved for Yunkers and Valley Place;
spring/summer programming in works for Becker Park, Becker
Park celebration May 22
▪ Home improvement loans/rebates available through CEE- on-
going
o Fiscally sound and stable policies and practices
▪ Long term financial planning on-going
o Build inclusive community so all feel welcome
▪ Just Deeds initiative launched for removing discriminatory
covenants from property titles
Objective 2 - Continue to invest in long term plan/saving for capital projects
o Monitoring fiscal impact of pandemic on budget
o Police station project in process
o Preliminary 2022 budget conversation with Council 4/8/21
Objective 3 - Coordinate community conversations regarding equity and
inclusion
o individual IDI conversations held as follow up to 3/11 work session,
summary presentation 5/4 and first community conversation tentatively
5/8
Objective 4 - Evaluate operational expectations in light of lessons learned from
pandemic adjustments
o Staff utilizing remote work and virtual meetings; finding creative ways
to continue to provide services
o Elected officials and public adjusting to virtual meetings and various
options for public comment and participation