2021.03.08 - Packet
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Crystal Planning Commission Agenda Summary
Monday, March 8, 2021
7 p.m.
Crystal City Hall and Zoom Video Conference
Zoom call information: https://bit.ly/2NBP26b (meeting ID is 864 8279 9829 and
password is 414141) or call-in toll free at 888-475-4499
1. Call to Order
2. Approval of Minutes*
a. Monday, November 9, 2020 meeting minutes
3. Public Hearing*
a. Conditional use permit request from Tiesa Bogard for an event center at 351
Willow Bend in the Crystal Shopping Center (Application Number 2021-01)
4. Old Business - None
5. New Business
a. Consider approval of a resolution for a Tax Increment Financing (TIF) Plan
Modification for TIF District #4 (Housing District)*
b. Election of Officers*
1) Chairperson
2) Vice-Chairperson
3) Second Vice-Chairperson
6. General Information
a. City Council actions on previous Planning Commission items:
– Site Plan for Kevitt Excavating at 3335 Pennsylvania Ave N
b. Update from Council liaison
c. Staff preview of likely agenda items for Monday, April 12, 2021 meeting
7. Open Forum
8. Adjournment
* Items for which supporting materials are included in the meeting packet
Page 1 of 2
CRYSTAL PLANNING COMMISSION
DETAILED AGENDA
Monday, March 8, 2021 at 7:00 p.m.
Council Chambers, Crystal City Hall
and Zoom Video Conference
Zoom call information: https://bit.ly/2NBP26b (meeting ID is 864 8279 9829 and
password is 414141) or call-in toll free at 888-475-4499
Commissioners, please call 763.531.1142 or
email dan.olson@crystalmn.gov if unable to attend
* Items for which supporting materials are included in the meeting packet
1. CALL TO ORDER
The regular meeting of the Crystal Planning Commission convened at ______ p.m. with the
following members present:
Commissioner (Ward 1)
Sears
Commissioner (Ward 2)
Selton [Chair]
Commissioner (Ward 4)
Einfeldt-Brown [Vice
Chair]
Commissioner (Ward 1)
Heigel
Commissioner (Ward 3)
Maristany [Sec. Vice Chair]
Commissioner (Ward 4)
Johnson
Commissioner (Ward 2)
Strand
Commissioner (Ward 3)
Buck
Commissioner (At-
Large) Seffren
2. APPROVAL OF MINUTES *
Moved by _______________ and seconded by _______________ to approve the minutes of
the November 9, 2020 regular meeting with the following exceptions:
Motion carried.
3. PUBLIC HEARING*
a. Conditional use permit request from Tiesa Bogard for an event center at 351 Willow
Bend in the Crystal Shopping Center (Application Number 2021-01).
Staff presented the following:
Page 2 of 2
The following were heard:
Planning Commission discussion:
Moved by _______________ and seconded by _____________ to recommend ______ to the
City Council of the conditional use permit for the proposed event center at 351 Willow Bend in
the Crystal Shopping Center.
Motion carried.
4. OLD BUSINESS - None
5. NEW BUSINESS
a. Consider approval of a resolution for a Tax Increment Financing (TIF) Plan Modification for
TIF District #4 (Housing District)*
Moved by _______________ and seconded by _______________ to determine that the
TIF Plan Modification is in conformance to the Comprehensive Plan.
b. Election of Officers*
1) Chairperson
2) Vice-Chairperson
3) Second Vice-Chairperson
6. GENERAL INFORMATION
a. City Council actions on previous Planning Commission items:
➢ Site Plan for Kevitt Excavating at 3335 Pennsylvania Ave N
b. Update from Council Liaison
c. Staff preview of likely agenda items for Monday, April 12, 2021 meeting:
7. OPEN FORUM
8. ADJOURNMENT
Moved by _____ and seconded by ______ to adjourn.
Motion carried.
The meeting adjourned at ______ p.m.
Unapproved Planning Commission Minutes – November 9, 2020
CRYSTAL PLANNING COMMISSION
MINUTES
Monday, November 9, 2020 at 7:00 p.m.
Council Chambers, Crystal City Hall and Zoom Video
Conference
1. CALL TO ORDER
The regular meeting of the Crystal Planning Commission convened at 7:00 p.m. with the
following members present:
X Commissioner (Ward 1)
Sears
X Commissioner (Ward 2)
Selton [Chair]
X Commissioner (Ward 4)
Einfeldt-Brown [Vice Chair]
Commissioner (Ward 1)
Heigel
X Commissioner (Ward 3)
Maristany [Sec. Vice Chair]
X Commissioner (Ward 4)
Johnson
X Commissioner (Ward 2)
Strand
Commissioner (Ward 3)
Buck
X Commissioner (At-
Large) Seffren
Other attendees: City planner Dan Olson, rental licensing specialist Chee Yang, City Council
liaison Brendan Banks, and Jim Miles representing Kevitt Excavating
2. APPROVAL OF MINUTES
Moved by Maristany and seconded by Strand to approve the minutes of the October 12, 2020
regular meeting. Ayes: Sears, Selton, Strand, Maristany, Einfeldt-Brown, and Johnson.
Abstain: Seffren. Nays: None
Motion carried.
3. PUBLIC HEARING
a. Site plan review request from Kevitt Excavating for a proposed building addition at 3335
Pennsylvania Avenue North (Application 2020-06).
Planner Olson presented a summary of the staff report and stated he is recommending
approval of the site plan.
Chair Selton opened the public hearing.
Hearing that no one from the public wished to speak, Selton closed the public hearing.
Moved by Maristany and seconded by Sears to recommend approval to the City Council of
the site plan for the building addition at 3335 Pennsylvania Ave N with the condition in the
staff report.
Unapproved Planning Commission Minutes – November 9, 2020
Ayes: Selton, Strand, Maristany, Einfeldt-Brown, Johnson, Sears, and Seffren. Nays:
None
Motion carried.
4. OLD BUSINESS - None
5. NEW BUSINESS – None
6. GENERAL INFORMATION
• City Council actions on previous Planning Commission items: Planner Olson stated that
the Council approved the first reading of the ordinance to rezone the property at 4141
Douglas Dr N to Planned Development for a police building addition.
• Update from Council Liaison: None
• Staff preview of likely agenda items for Monday, December 14, 2020 meeting.
Planner Olson said he has not received any applications for the meeting, but the deadline
is not until next week.
7. OPEN FORUM
8. ADJOURNMENT
Moved by Sears and seconded by Johnson to adjourn. Ayes: Johnson, Strand, Selton,
Einfeldt-Brown, Maristany, Seffren and Sears. Nays: None
Motion carried.
The meeting adjourned at 7:12 p.m.
351 WILLOW BEND – CONDITIONAL USE APPLICATION
PAGE 1 OF 3
___________________________________________________________________________
FROM: Dan Olson, City Planner
___________________________________________________________________________
TO: Planning Commission (for March 8 Meeting)
DATE: March 2, 2021
RE: PUBLIC HEARING – Conditional use permit to allow Tiesa Bogard to operate
an event center at 351 Willow Bend at the Crystal Shopping Center
(Application Number 2021-01)
A. INTRODUCTION
Tiesa Bogard (nickname is Tiesha) is proposing to operate an event center at 351
Willow Bend (formerly Caribou Coffee) at the Crystal Shopping Center located at 6801
– 56th Avenue North. The property is zoned Commercial (C) and event centers are a
conditional use within that zoning district.
Notice of the March 8 public hearing was published in the Sun Post on February 25 and
mailed to property owners within 500 feet (see attachment A), and posted to the
Becker, Broadway and North Lions neighborhoods on Nextdoor. A sign was also posted
on the property and a hearing notice was sent to the City of New Hope since the
property is adjacent to the New Hope/Crystal boundary line.
Attachments:
A. Site location map showing public hearing notification area
B. Existing zoning map
C. Project narrative submitted by applicant
D. Existing floor plan
PLANNING COMMISSION STAFF REPORT
Event Center
351 WILLOW BEND – CONDITIONAL USE APPLICATION
PAGE 2 OF 3
B. BACKGROUND
Existing use
The 1,600 square foot commercial unit will, upon opening, be used for a restaurant
called the “Ambiance Café”, which is a permitted use. The applicant leases the space
from the shopping center owner.
Adjacent uses
The following are the existing land uses and zoning districts surrounding this property:
• North – Across 56th Ave N are property zoned Commercial
• East – Crystal Shopping Center property, zoned Commercial
• West – Outside of the shopping center are properties in New Hope zoned
Community Business. South of those uses are properties in Crystal zoned
Low Density Residential (R-1)
• South – Crystal Shopping Center property, zoned Commercial
Proposed use
The applicant is proposing to operate an event center at Ambiance Cafe, while not
making any alterations to the building exterior or to the site itself. The applicant also
owns a business providing catering services for smaller events such as business
meetings and birthday parties. These events are currently held off-site, but the applicant
is proposing to hold these events indoors on this property if the CUP is approved.
The West Metro Fire Rescue District (WMFRD) has reviewed this proposal and has
indicated that the maximum number of people that can occupy the space, whether for
café use or special events, is 99. The applicant has indicated that the café will be closed
at those times when the special events are held. Since parking was deemed adequate
for the café use, and the maximum number of patrons is the same for the event center,
parking is found to be adequate for the event center use. In addition, parking spaces in
the shopping center are for use by all businesses, and these businesses operate on
staggered schedules. This schedule provides for space availability at different times of
the day.
C. CONDITIONAL USE PERMIT
CUP criteria
The following are the relevant criteria in city code section 510.19 for approval of CUPs.
The applicant has also provided their own response to these criteria in attachment C.
(a) The proposed use has been approved as a conditional use in the zoning district
for which it is proposed.
Findings: Event centers are a conditional use in the Commercial (C) zoning
district.
(b) The conditional use will be in accordance with the general objectives, or with any
specific objective, of the city’s comprehensive plan and this UDC.
351 WILLOW BEND – CONDITIONAL USE APPLICATION
PAGE 3 OF 3
Findings: On the 2040 Planned Land Use map, the property is guided as
Mixed Use. The event center conforms to that designation.
(c) The conditional use will be designed, constructed, operated, and maintained so
as to be harmonious and appropriate in appearance with the existing or intended
character of the general vicinity and that such use will not change the essential
character of the same area.
Findings: The property has been a commercial use for many years and the
addition of an event center will not change the character of the area. The
existing restaurant space is located approximately 200’ from the property
line of the nearest residential property.
(d) Impacts such as noise, hours of activity, and exterior lighting have been
sufficiently addressed to mitigate negative impacts on nearby uses.
Findings: The proposed event center will not generate unusual noise
impacts beyond those normally associated with a restaurant.
(e) Parking is adequately provided for the proposed conditional use.
Findings: As described in section B, above, parking is adequately provided
for the proposed event center.
(f) In the approval of a conditional use permit, the City Council may impose such
conditions as it determines is necessary to make the use compatible with other
uses allowed in the same district zone or vicinity.
Findings: Staff is not recommending any conditions for approval of the CUP.
D. REQUESTED ACTION
The Planning Commission is being asked to make a recommendation to the City
Council to either deny or approve the CUP to operate an event center at 351 Willow
Bend in the Crystal Shopping Center located at 6801 - 56th Avenue North. This
recommendation should include findings of fact either for or against the proposal. The
Commission may reference the findings for approval in sections B and C above. Staff
recommends approval of the CUP.
City Council action is anticipated on March 16, 2021.
Site Location and Public Hearing Notice Mailing Map
351 Willow Bend at Crystal
Shopping Center
4141 Douglas Dr. N.
Crystal MN 55422
Attachment A
Zoning Map
351 Willow Bend at Crystal
Shopping Center
4141 Douglas Dr. N.
Crystal MN 55422
Attachment B
Conditional Use Permit Project Narrative
a)The current zoning district for the property is commercial zoning
b)The existing use for the property is currently a café
c)The proposed use for the property would remain a café in addition to a micro event location
providing a space for bridal/baby showers, business luncheons, micro weddings & birthday
dinners
d)The purposed use is allowed in the applicable zoning district as a conditional use
e)Restaurants are in accordance with objectives to this property and purpose use will be
complimentary to café use
f)No alterations or changes to space will be made everything will remain the same
g)Noise will be controlled by keeping all events indoors event sizes will be smaller in size not
accommodating larger group sizes any music played at an event will be kept at a decent sound
staying compliant to code and all music ending by 10pm Sunday-Thursday and midnight on
Fridays and Saturday . No Exterior lighting will be added location currently already has adequate
exterior lighting.Hours of operation for any events planned on Sunday-Thursday will not go past
10pm and any events on Friday & Saturday will not go after midnight
h)Parking is adequately provided for the proposed use per city code section 515 to make sure
adequate parking is available Café will be closed during any micro event to reduce the extra
need of parking
i)In the future Ambiance Café will consider applying for a wine and beer license through the state
j)The property is not located on a floodplain
Attachment C
Attachment D
Page 1 of 2
__________________________________________________________________________
FROM: John Sutter, Community Development Director
DATE: February 26, 2021
TO: Crystal Planning Commission
SUBJECT: Consider approval of a resolution for a Tax Increment Financing (TIF) Plan
Modification for TIF District #4 (Housing District)
BACKGROUND
The Economic Development Authority of the City of Crystal (EDA) pays for the city’s two home
improvement programs, the Home Improvement Grant and Community Fix-Up Fund Interest
Write-Down, with a combination of funds from Tax Increment Financing (TIF) District #4
(#2155) and the EDA tax levy. For example, in 2020, program expenditures were $237,186
(85%) from TIF and $42,208 (15%) from EDA.
TIF funds are used for projects located in the redevelopment project area when the
household income is ≤100% of area median income (AMI) for 1-2 person households and
≤110% of AMI for 3+ person households.
EDA funds are used for projects that are not eligible for TIF funds but are still eligible for the
programs because their household income is ≤110% AMI regardless of household size. For
example:
‐ A 1-2 person household with an income between 100-110% AMI would need funding
from the EDA funds even if they are located within the redevelopment project area.
‐ Any project located outside the redevelopment project area would need funding from
the EDA funds, subject to the overall maximum household income of 110% AMI.
The TIF district will expire at the end of 2025, which means no additional increment will be
collected in subsequent tax years. With the TIF plan modification, the EDA expects to have
sufficient funds to continue the program until the TIF district’s fund balance is expended in
early 2029. At some point during the years 2026-2028, the EDA will need to decide whether to
continue the home improvement programs after 2028, and if so, determine a funding source to
be used after the available tax increment is expended.
Modification of the TIF plan for district #4 (#2155) is necessary to revise the budget to reflect
anticipated expenditures for these home improvement programs and tax increment to be
received during the remaining life of the district.
PLANNING COMMISSION STAFF REPORT
TIF Plan Modification
Home Improvement Programs
Page 2 of 2
RELATIONSHIP TO COMPREHENSIVE PLAN
The proposed TIF plan modification would enable the city to continue the Home Improvement
Grant and CFUF Interest Write-Down programs through 2028 in furtherance of the following
items in the Comprehensive Plan:
HOUSING POLICY #1 (page 29 of the Comprehensive Plan):
1. Preserve most of the city’s existing single family detached houses. About 75% of the city’s housing
units are detached single family houses, and these are relatively affordable when compared to
houses in other suburbs in the Twin Cities metropolitan region. The vast majority of the city’s
existing houses will remain, making preservation critically important. Preservation activities may
include not only repairs and maintenance but also major renovations and additions that significantly
transform and update an existing house.
HOUSING IMPLEMENTATION ITEM #2 (page 30 of the Comprehensive Plan):
2. Use regulatory tools to protect life and property, and to preserve the existing housing stock. Crystal
is currently using the following regulatory tools:
Rental licensing and inspections program.
General code enforcement activities to promote community maintenance and upkeep including
enforcement actions necessary to gain compliance with city code.
Continue incentives for preservation of the of the city’s existing single family detached houses.
Specific city‐funded programs limited to households below 110% of area median income
including:
‐ Crystal grant program which provides grants for 20% of eligible home improvement costs.
‐ The Community Fix‐Up Fund.
PLANNING COMMISSION ACTION REQUESTED
Staff requests Planning Commission adoption of the attached resolution finding that the
attached TIF plan modification is consistent with the Comprehensive Plan, and recommending
City Council approval of the TIF plan modification.
The City Council will hold a public hearing and consider a resolution approving the TIF plan
modification at its March 16 meeting.
ATTACHMENTS
1. Proposed Planning Commission resolution
2. Map showing the Redevelopment Project Area and TIF District #4 (#2155)
3. Charts showing anticipated sources, uses and fund balance for TIF District #4 (#2155)
4. Proposed TIF Plan Modification
CRYSTAL PLANNING COMMISSION
RESOLUTION NO. 2021-01
RESOLUTION OF THE PLANNING COMMISSION OF THE
CITY OF CYSTAL, FINDING THAT THE PROPOSED
MODIFICATION OF THE REDEVELOPMENT PLAN FOR
REDEVELOPMENT PROJECT NO. 1 AND THE PROPOSED
MODIFICATION OF THE TAX INCREMENT FINANCING
PLAN FOR TAX INCREMENT FINANCING DISTRICT NO.
4 CONFORMS TO THE CRYSTAL COMPREHENSIVE
PLAN
WHEREAS, the City Council of the City of Crystal has authorized preparation of a modification of
the Redevelopment Plan for Redevelopment Project No. 1 (the “Redevelopment Project”) and of the
Tax Increment Financing Plan for Tax Increment Financing District No. 4 within the Redevelopment
Project (the “Modified Plan”), and the proposed Modified Plan has been submitted to the Planning
Commission for comment; and
WHEREAS, the Planning Commission has reviewed the Modified Plan and has compared it with the
plans for development of the City as a whole, in particular the Comprehensive Plan.
NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of Crystal,
Minnesota as follows:
1. The proposed Modified Plan is found to be consistent with the plans for development of the
City as a whole, in particular the Comprehensive Plan, including without limitation the Home
Improvement Grant Program and CFUF Interest Write-Down Program, both of which
prioritize preservation of and improvements to diverse housing stock within the City in
accordance with Housing Policy #1 and Housing Implementation Item #2 in the
Comprehensive Plan.
2. It is recommended that the City Council hold the public hearing required by law and adopt
the proposed Modified Plan.
Adopted this 8th day of March, 2021, by the Planning Commission of the City of Crystal, Minnesota.
____________________________________
Chair, Crystal Planning Commission
ATTACHMENT 1
N
0 0.25 0.5 Miles
City of Crystal
Key:
EXISTING
ADDED 12/1/2008
NOT IN PROJECT AREA
TIF 1
TIF 2
TIF 3
TIF 4
Project Area Boundary
Redevelopment
Project Area
TIF 3
(Decertified 12/2016)
TIF 2
(Decertified 12/2016)
(Expires 12/2025)
TIF 4
(Expired 12/2009)
TIF 1
(Closed 12/2012)
ATTACHMENT 2
ATTACHMENT 3
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Crystal Economic Development Authority
Tax Increment District No. 4 A-1
Appendix A: Map of Redevelopment Project No. 1 and the TIF District
Appendix B: Estimated Budget for the District
TIF Plan Budget Summary
Original Modification No 1 Modification No 2 Modification No 3
February 16, 1999 March 21, 2000 December 1, 2008 March 16, 2021
SOURCES
Tax Increment $ 5,416,506 $ 5,416,506 $ 5,416,506 $ 5,725,000
Interest - - 500,000 572,500
Sale of Property - - 300,000 300,000
Developer Reimbursement - - 25,000 -
Loan Repayments - - - 550,000
TOTAL $ 5,416,506 $ 5,416,506 $ 6,241,506 $ 7,147,500
USES
Land/Building Acquisition $ 1,125,000 $ 1,230,000 $ 1,200,000 $ 150,000
Site Improvements/Preparation 515,000 525,000 1,417,000 1,725,000
Utilities - 150,000 675,000 -
Other Qualifying Improvements 1,352,000 900,000 375,000 3,777,500
Administrative Costs (up to 10%) 631,351 535,000 541,651 645,000
PROJECT COSTS TOTAL $ 3,623,351 $ 3,340,000 $ 4,208,651 $ 6,297,500
Interest 1,793,155 2,076,506 2,032,855 850,000
PROJECT AND INTEREST COSTS TOTAL $ 5,416,506 $ 5,416,506 $ 6,241,506 $ 7,147,500
ELECTION OF OFFICERS
PAGE 1 OF 1
_____________________________________________________
FROM: Dan Olson, City Planner
____________________________________________________________________
TO: Planning Commission (for March 8 Meeting)
DATE: March 3, 2021
RE: Election of Officers
The Planning Commission has three officer positions, elected by the members of the
commission:
• Chairperson. Currently Joe Selton (since January 14, 2019)
• Vice Chairperson. Currently James Einfeldt-Brown (since January 14, 2019)
• Second Vice Chairperson. Currently Carolyn Maristany (since January 14, 2019)
The duties of each officer position are described in the attached bylaws. Planning
Commission action on each office is requested using the following procedure:
• The meeting chair asks for a motion and second for any nominations for the office.
Before the second, the chair should ask the person nominated if they accept the
position.
• If there is only one nomination, the commission would fill the office by voice vote.
• If there are two or more nominations, each commission member would vote for one
of the nominated members using paper ballots tabulated by the recording secretary.
The candidate receiving the most votes is elected to the position. In the event of a
tie, a coin toss is used as a tie-breaker.
PLANNING COMMISSION STAFF REPORT
Election of Officers
PLANNING COMMISION BYLAWS - APPROVED BY CITY COUNCIL 2/05/19 Page 1 of 3
CITY OF CRYSTAL
PLANNING COMMISSION BY-LAWS
ARTICLE I. MISSION STATEMENT
The role of the Crystal Planning Commission is to serve the City Council and citizens of Crystal by
formulating recommendations in land use matters and by devoting the time necessary to listen to fact, to
consider public input and to render decisions in an objective manner. To be successful in this role,
Planning Commissioners acknowledge and honor these values:
Open-mindedness: Decisions are made free from prejudice or bias; Commissioners are receptive of
new ideas and to reason.
Respect: Commissioners listen to and show respect for the opinions and positions of fellow
Commissioners as well as those who come before the Commission.
Equal treatment: Everyone appearing before the Commission has the same privileges, status and
rights.
Attack the problem, not the person: Personal attacks are not tolerated, but honest and informed
debate is encouraged.
Offer and accept constructive criticism: Constructive comments are to be encouraged and welcomed;
unfavorable judgments that find fault and fix responsibility are not.
Responsibility to the City of Crystal: The best interests of the city of Crystal are paramount and rise
above parochial interests.
Shared responsibility: The Commission as a whole bears the responsibility for decisions and
recommendations that are made.
ARTICLE II. ORGANIZATION
A. Election of Officers
The officers of the Commission shall be elected by the members of the Commission at the first
meeting each year. Officers shall serve for a period of one year, commencing with the first
meeting of each year. The term of office for each Officer is one year.
B. Officers
The officers of the Commission shall be a Chairperson, Vice Chairperson, and Second Vice
Chairperson.
PLANNING COMMISION BYLAWS - APPROVED BY CITY COUNCIL 2/05/19 Page 2 of 3
C. City staff liaison
There shall be a city staff liaison who is not a member of the Commission.
D. Duties
1. The Chairperson shall preside at all meetings of the Commission, shall have such powers
of the supervision and management as may pertain to the office of the Chairperson.
2. The Vice Chairperson shall preside and perform all duties of the Chairperson in the event
of the Chairperson’s absence, disqualification or disability.
3. The Second Vice Chairperson shall preside and perform all duties of the Chairperson in
the event of both the Chairperson’s and Vice Chairperson’s absence, disqualification, or
disability.
4. The city staff liaison shall keep the minutes of all meetings and all records of the
Commission. Minutes of the meetings shall be mailed or delivered to all Commission
members and shall include the notice and agenda for the next regular meeting. The
liaison shall notify all members of any special meeting of the Commission.
5. It shall be the duty of each member to notify the city staff liaison if such meeting cannot
be attended. The liaison will then notify the chairperson of such absences.
D. Task Force
Task forces shall be formed when deemed necessary by the Chairperson. Such Task Forces shall
consist of a leader, who shall be a member of the Commission, and any number of people,
members or non-members, the leader deems necessary to successfully complete the task. The
Chairperson shall appoint the leader of any Task Force, keeping in mind the interests of
individual members. The Chairperson and Vice Chairperson shall be ex officio members of any
Task Force formed.
ARTICLE III. MEETINGS
A. The Commission shall hold a minimum of twelve regular monthly meetings on the second
Monday of each month at 7:00 p.m., unless otherwise set by the Commission at the January
meeting of each year. In addition, the date and time for any one monthly meeting may be
changed by a majority vote of the quorum. Meetings may be cancelled if there are no scheduled
public hearings.
B. Quorum, consisting of a majority of the members of the Commission, shall be sufficient to
transact the business of the Commission.
C. The Commission may hold special meetings to complete or initiate business at the call of the
Chairperson, or upon the request of three members of the Commission.
D. The roll shall be called at each meeting and a record of those members present or absent shall
also be recorded in the minutes of such meeting.
PLANNING COMMISION BYLAWS - APPROVED BY CITY COUNCIL 2/05/19 Page 3 of 3
E. The order of business will be as follows:
Call to Order
Approval of Minutes
Public Hearings
Old Business
New Business
General Information
Open Forum
Adjournment
ARTICLE IV. ATTENDANCE
Attendance is required at all meetings. Absence from more than three regular meetings in a
calendar year is not considered acceptable because it impairs the Commission’s ability to fulfill
its responsibilities to the community. For this reason, upon a Commissioner’s fourth absence
from a regular meeting within a calendar year, the Chairperson shall notify the Mayor of such
absences and the City Council may take action to remove the Commissioner.
ARTICLE V. GENERAL PROVISIONS
No member of the Commission shall be authorized to speak on behalf of the Commission
publicly until the Commission has first considered and approved such statements. The City
Council or City Manager shall be notified in advance of the nature of any public statement of
official policy concerning the Commission.
ARTICLE VI. AMENDMENTS
These rules and procedures may be amended by the city council after a majority of the
membership makes a recommendation for an amendment. Notice of the proposed amendments
shall be mailed to all members of the Commission by the city staff liaison prior to the meeting at
which the amendments are to be voted upon. Any member of the Commission may, in writing,
propose amendments to these rules and procedures.