2021.02.16 Council Meeting Packet
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: February 12, 2021
City Council Meeting Schedule
Tuesday, February 16, 2021
Time Meeting Location
6:40 p.m.
First City Council work session to discuss:
1. Review fee schedule changes – park usage.
2. City manager monthly check-in.
Council Chambers/Zoom
7:00 p.m. City Council meeting Council Chambers/Zoom
Immediately
following the City
Council meeting
Economic Development Authority (EDA) meeting Council Chambers/Zoom
Immediately
following the EDA
meeting
Second City Council work session to discuss:
1. Blue Line Extension update.
2. Central Core Stormwater check-in.
3. New business.
4. Announcements.
Council Chambers/Zoom
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at
least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
In accordance with a statement issued by Mayor Jim Adams pursuant to Minnesota Statutes, section 13D.021, due
to the pandemic this meeting will be conducted as an electronic meeting. The public may monitor and participate in
the meeting by connecting to it through one of the methods identified below. A limited number of the public may
attend the meeting in-person in the Council Chambers, provided social distancing and face covering requirements
are followed. City council members and staff are not required to attend the meeting in-person, but some may
participate in-person. All votes will be taken by roll-call vote.
Topic: Crystal Council Work Session, Council Meeting, EDA meeting, City Council Work Session
Time: Feb 16, 2021 06:40 PM Central Time (US and Canada)
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4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: February 12, 2021
City Council
First Work Session Agenda
Tuesday, February 16, 2021
6:40 p.m.
Council Chambers/Zoom Meeting
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the first work session of the Crystal City Council was held on Tuesday, February 16,
2021 at ______ p.m. electronically via Zoom and in the Council Chambers at City Hall, 4141
Douglas Drive, Crystal, Minnesota.
I. Attendance
Council members Staff
____ Cummings ____ Norris
____ Kiser ____ Therres
____ LaRoche ____ Gilchrist
____ Parsons ____ Elholm
____ Adams ____ Revering
____ Banks ____ Serres
____ Budziszewski
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. Review fee schedule changes – park usage.
2. City manager monthly check-in.
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Memorandum
DATE: February 10, 2021
TO: Mayor and City Council
Anne Norris, City Manager
FROM: John Elholm, Recreation Director
SUBJECT: Parks and Recreation Fee Schedule
Recent changes to the parks and recreation chapter of the city code created new permit
opportunities for park visitors. Changes proposed here include fees for new categories of
permits to allow for rental of smaller spaces, and a notation of when insurance is required.
An early draft of proposed fee changes were reviewed at a work session on January 14.
Changes made since then include the removal of ‘add-on’ fees for inflatables and large tents.
The fee structure creates a new hierarchy based on what the permit is being issued for; with
rental of space with no shelter at a small park being at the lowest rate with rental of a picnic
shelter at a community park being at a higher rate. The fee schedule also eliminates add-on
fees for inflatables and large tents, while noting that insurance is required. Another addition
includes a park use fee for commercial and similar uses of the parks (fitness classes, etc.).
Staff recommends approval of the resolution amending Appendix IV of the Crystal City Code
to add and amend park related fees.
1
CITY OF CRYSTAL
MINNESOTA
RESOLUTION NO. 2021-__
RESOLUTION AMENDING APPENDIX IV OF THE CRYSTAL
CITY CODE TO ADD AND AMEND PARK RELATED FEES
WHEREAS, Chapter XXI of the Crystal City Code regulates City parks and requires certain
permits in order to rent or undertake certain activities within a park; and
WHEREAS, the City Council has acted to approve an ordinance (“Ordinance”) to amend
Chapter XXI to establish a new type of permit and desires to establish a fee related to the new permit
and to establish additional fees related to the matters addressed in the ordinance; and
WHEREAS, the Council wishes to amend Appendix IV of the Crystal City Code, which
contains the City’s fee schedule, to update the park related fees.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Crystal that the
existing Appendix IV of the Crystal City Code be amended by deleting the stricken material and
adding the double underlined material as follows:
Description Expires 2021 Fee
Park Facilities
Park Rental Permit - Space Only (No shelter)- 5 hours weekday $25
Park Rental Permit - Space Only (No shelter)- 5 hours weekend $35
Neighborhood Park Shelter – 5 hours weekday $35
Neighborhood Park Shelter – 5 hours weekend $45
Community Park Shelter – 5 hours weekday $65
Community Park Shelter – 5 hours weekend $75
Facility Add-On (no discount)
Beer/wine with Park Rental Permit any day $0 (insurance required)
Additional Special Event Park Use Fees
Park Use Permit – 3 hours weekday $25
Park Use Permit – 3 hours weekend $35
Park Use Permit – Commercial Video Per Day any day $100 plus expenses
2
Park Use Add-On (no discount/one charge per day)
Inflatable device – each any day $0 (insurance required)
Large Temp. Shade Structure – each any day $0 (insurance required)
Use of City’s Electricity any day $10
BE IT FINALLY RESOLVED, by the City Council as follows:
1. The amended fees shall go into effect as of the effective date of the Ordinance.
2. City staff is authorized to incorporate the amendments approved herein into Appendix IV of the
Crystal City Code and to take such other actions as may be necessary to put the amended fees
into effect.
Adopted by the Crystal City Council this __________ day of _________, 2021.
BY THE CITY COUNCIL
_________________________________
Jim Adams, Mayor
ATTEST:
________________________________
Christina Serres, City Clerk
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
CITY MANAGER WORK PLAN
MONTHLY CHECK IN – FEBRUARY 2021
Objective 1 – Policy Facilitation – strategic planning for continued
implementation of Council priorities:
o Thriving Business Climate
▪ Open To Business assistance available
▪ Information on various business assistance programs provided
to CBA and other Crystal businesses
o Create Strong Neighborhoods
▪ Code enforcement – on-going
▪ Implementation of Master Parks System Plan improvements – in
progress
▪ Home improvement loans/rebates available through CEE- on-
going
o Fiscally sound and stable policies and practices
▪ Long term financial planning on-going
o Build inclusive community so all feel welcome
▪ Staff continues to meet with community residents interested in
police reform
Objective 2 - Continue to invest in long term plan/saving for capital projects
o Monitoring fiscal impact of pandemic on budget
o Police station project in process
o Beginning work on 2022 budget
Objective 3 - Coordinate community conversations regarding equity and
inclusion
o Facilitator hired; work session with Council scheduled for 3/11/21
Objective 4 - Evaluate operational expectations in light of lessons learned from
pandemic adjustments
o Staff adjusting to remote work and virtual meetings; finding creative
ways to continue to provide services
o Elected officials adjusting to virtual meetings and various options for
public comment and participation
Page 1 of 2
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: February 12, 2021
City Council Meeting Agenda
Tuesday, February 16, 2021
7 p.m.
Council Chambers/Zoom Meeting
The city manager’s comments are bolded.
1. Call to Order, Roll Call and Pledge of Allegiance
2. Approval of Agenda
The Council will consider approval of the agenda.
3. Consent Agenda
The Council will consider the following items, which are routine and non-controversial in nature,
in a single motion:
3.1 Approval of the minutes from the following meetings:
a. The City Council meeting on February 2, 2021.
b. The City Council work sessions on February 2, 2021.
3.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list
that is on file in the office of the city clerk.
3.3 Approval of a resolution accepting the following donations:
a. $217.73 from Crystal Crime Prevention Board for Crystal K9 Unit.
b. $217.73 from Crystal Crime Prevention Board for Crystal Police Explorers.
c. $100 from Kiwanis Club of North Hennepin-Minneapolis for Community Policing.
4. Open Forum
(The City Council appreciates hearing from citizens about items of concern and desires to set
aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking
time is limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as
presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on
any item brought before the Council during Open Forum. The Council may place items discussed
during Open Forum onto subsequent council meeting agendas).
5. Regular Agenda
5.1 The Council will consider approval of disbursements over $25,000 submitted by the finance
department to the city council, a list that is on file in the office of the finance department.
Recommend approval of disbursements over $25,000.
Page 2 of 2
5.2 The Council will consider a resolution authorizing a professional services contract for the
North Branch Bassett Creek Culvert replacement.
The culvert is 60+ years old and is nearing the end of its useful life. Recommend approval of
the contract for professional services to begin work on this project.
5.3 The Council will consider the second reading and adoption of an ordinance amending
Chapters XIII and XXI of the City Code regarding park rules and regulations, including mobile
food units, and a resolution authorizing the summary publication of the ordinance.
At its February 2 meeting, the City Council approved the first reading of the ordinance
making amendments to Chapters XIII and XXI of the City Code regarding mobile food units
and park rules. Recommend approval of the second reading of this ordinance and approval
of the resolution authorizing summary publication of the ordinance.
5.4 The Council will consider a resolution amending Appendix IV, the fee schedule regarding park
usage and charges.
With the changes made to Chapter XXI of the City Code regarding park usage, the fee
schedule requires some modifications. Recommend approval of the resolution amending
Appendix IV, the fee schedule regarding park usage charges.
5.5 The Council will consider a resolution for the purchase and installation of a park shelter at
Bass Lake Park.
The 2021 Park Improvements capital budget includes funds for a new park shelter at Bass
Lake Park. Recommend approval of the resolution authorizing purchase and installation of
this shelter.
5.6 The Council will consider a resolution authorizing the purchase of a utility equipment trailer.
The 2021 Fleet Fund includes funds for purchase of a utility equipment trailer. Recommend
approval of the resolution authorizing this purchase.
6. Announcements
a. The next City Council meeting is Tuesday, March 2, at 7 p.m. in the Council Chambers at City
Hall and via Zoom.
b. City Council meetings and work sessions are open to the public. Current and previous
meetings are available for viewing and listening at www.crystalmn.gov.
7. Adjournment
Reminder that city offices are closed on Monday, February 15 in observance of the
Presidents Day holiday. Have a great weekend; stay warm. See you at Tuesday’s meeting.
Crystal City Council meeting minutes February 2, 2021
Page 1 of 3
1.Call to Order
Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on
February 2, 2021 at 7:00 p.m. electronically via Zoom and in the Council Chambers at City Hall, 4141
Douglas Dr. N. in Crystal, Minnesota. Mayor Adams called the meeting to order.
Roll Call
Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the following
attendance was recorded:
Council members present in the Council Chambers at City Hall: Budziszewski, LaRoche, Parsons,
Adams, and Banks.
Council members Cummings and Kiser were present via Zoom.
City staff present in the Council Chambers at City Hall: City Manager A. Norris, Recreation Director J.
Elholm, Public Works Director M. Ray, Police Chief S. Revering, West Metro Fire-Rescue District Chief
S. Larson, City Attorney T. Gilchrist and City Clerk C. Serres.
City staff present via Zoom: Assistant City Manager/HR Manager K. Therres and Community
Development Director J. Sutter.
Pledge of Allegiance
Mayor Adams led the Council and audience in the Pledge of Allegiance.
2.Approval of Agenda
The Council considered approval of the agenda.
Moved by Council Member LaRoche and seconded by Council Member Parsons to approve the
agenda.
By roll call and voting aye: Adams, Banks, Budziszewski, Cummings, Kiser, LaRoche, and Parsons.
Motion carried.
3.Appearances
3.1 Hennepin County Commissioner Jeff Lunde introduced himself and team members Anna
Schmiel and Vicky Soukaseum to the Council via Zoom and provided an update on County
priorities.
4.Consent Agenda
The Council considered the following items, which are routine and non-controversial in nature, in a
single motion:
4.1 Approval of the minutes from the following meetings:
a.The City Council work session on January 14, 2021.
b.The City Council meeting on January 19, 2021.
c.The City Council work sessions on January 19, 2021.
4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list
that is on file in the office of the city clerk.
3.1(a)
Crystal City Council meeting minutes February 2, 2021
Page 2 of 3
Moved by Council Member Banks and seconded by Council Member Budziszewski to approve the
consent agenda.
By roll call and voting aye: Banks, Budziszewski, Cummings, Kiser, LaRoche, Parsons, and Adams.
Motion carried.
5. Open Forum
The following person addressed the Council during open forum:
• Dr. Stephanie Burrage, Interim Superintendent of Robbinsdale Area Schools, introduced
herself to the Council via Zoom.
6. Regular Agenda
6.1 The Council considered approval of disbursements over $25,000 submitted by the finance
department to the city council, a list that is on file in the office of the finance department.
Moved by Council Member Kiser and seconded by Council Member LaRoche to approve the list
of disbursements over $25,000.
By roll call and voting aye: Budziszewski, Cummings, Kiser, LaRoche, Parsons, Adams, and Banks.
Motion carried.
6.2 The Council considered a resolution authorizing the purchase of a trailer generator with light
tower.
Public Works Director Mark Ray addressed the Council.
Moved by Council Member LaRoche and seconded by Council Member Budziszewski to adopt the
following resolution:
RESOLUTION NO. 2021-11
APPROVING THE PURCHASE OF A TRAILER-MOUNTED GENERATOR WITH LIGHT TOWER
By roll call and voting aye: Cummings, Kiser, LaRoche, Parsons, Adams, Banks, and Budziszewski.
Motion carried, resolution declared adopted.
6.3 The Council considered the first reading of an ordinance amending Chapters XIII and XXI of the
City Code regarding park rules and regulations, including mobile food units.
Recreation Director John Elholm addressed the Council.
Moved by Council Member Banks and seconded by Council Member Budziszewski to adopt the
following ordinance:
ORDINANCE 2021-01
AN ORDINANCE REVISING CHAPTERS XXI AND XIII OF THE
CRYSTAL CITY CODE REGARDING PARKS AND MOBILE FOOD UNITS
3.1(a)
Crystal City Council meeting minutes February 2, 2021
Page 3 of 3
By roll call and voting aye: Kiser, LaRoche, Parsons, Adams, Banks, Budziszewski, and Cummings.
And further, that the second and final reading will be held on February 16, 2021.
Motion carried.
6.4 The Council considered a resolution rejecting bids for the police station project.
City Manager Anne Norris addressed the Council.
Moved by Council Member Budziszewski and seconded by Council Member Banks to adopt the
following resolution:
RESOLUTION NO. 2021–12
RESOLUTION REJECTING BIDS FOR POLICE STATION PROJECT
By roll call and voting aye: LaRoche, Parsons, Adams, Banks, Budziszewski, Cummings, and Kiser.
Motion carried, resolution declared adopted.
7. Announcements
The Council made announcements about upcoming events.
8. Adjournment
Moved by Council Member LaRoche and seconded by Council Member Budziszewski to adjourn the
meeting.
By roll call and voting aye: Parsons, Adams, Banks, Budziszewski, Cummings, Kiser, and LaRoche.
Motion carried.
The meeting adjourned at 7:37 p.m.
_____________________________________
Jim Adams, Mayor
ATTEST:
__________________________________
Christina Serres, City Clerk
3.1(a)
Crystal City Council first work session minutes February 2, 2021
Pursuant to due call and notice given in the manner prescribed by Sectio n 3.01 of the City Charter, the
first work session of the Crystal City Council was held at 6:30 p.m. on February 2, 2021 electronically via
Zoom and in the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams
called the meeting to order.
I.Attendance
The city clerk recorded the attendance for city council members and staff:
Council members present in the Council Chambers at City Hall: Budziszewski, LaRoche , Parsons, and
Adams.
Council members Cummings and Kiser were present via Zoom.
Council Member Banks was absent.
City staff present in the Council Chambers at City Hall: City Manager A. Norris, Police Chief S.
Revering, City Attorney T. Gilchrist and City Clerk C. Serres.
City staff present via Zoom: Assistant City Manager/HR Manager K. Therres and Community
Development Director J. Sutter.
Also present via Zoom were Project Managers Melissa Stein and Joel Dunning from Wold Architects
and Project Manager Jason Rentmeester from Kraus-Anderson.
II.Agenda
The Council and staff discussed the following agenda item:
1.Update on police station bids.
III.Adjournment
The work session adjourned at 6:43 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
3.1(b)
Crystal City Council second work session minutes February 2, 2021
Pursuant to due call and notice given in the manner prescribed by Sectio n 3.01 of the City Charter, the
second work session of the Crystal City Council was held at 7:42 p.m. on February 2, 2021 electronically
via Zoom and in the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor
Adams called the meeting to order.
I.Attendance
The city clerk recorded the attendance for city council members and staff:
Council members present in the Council Chambers at City Hall: Budziszewski, LaRoch e, Parsons,
Adams, and Banks.
Council members Cummings and Kiser were present via Zoom.
City staff present in the Council Chambers at City Hall: City Manager A. Norris, West Metro Fire-
Rescue District Chief S. Larson, West Metro Fire-Rescue District Assistant Fire Chief – Logistics J.
Kunde, Police Chief S. Revering, City Attorney T. Gilchrist and City Clerk C. Serres.
Assistant City Manager/HR Manager K. Therres was present via Zoom.
II.Agenda
The Council and staff discussed the following agenda item:
1.Replacement of four engines – West Metro Fire-Rescue District.
III.Adjournment
The work session adjourned at 8:08 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
3.1(b)
Page 1 of 1
City of Crystal Council Meeting
February 16, 2021
Applications for City License
Rental – New
5230 Welcome Ave N – Allan Hughes (Conditional)
5756 West Broadway – BSS Homes LLC (Conditional)
Rental – Renewal
4353 Adair Ave N – James Richards
5720 Adair Ave N – Invitation Homes (Conditional)
4051 Brunswick Ave N – Serenity Village Community Church
4321 Colorado Ave N – James and Alice Baker
3038 Douglas Dr N – McGowan Family Trust
3157 Douglas Dr N – Drew and Terri Kabanuk
3317 Douglas Dr N – Four Seasons (Conditional)
3335 Douglas Dr N – Drew and Terri Kabanuk
4817 Douglas Dr N – FYR SFR Borrower LLC
5306 Hampshire Ave N – Kim A Frye Living Trust
4807 Idaho Ave N – Melody Holt and Vance Gore
2736 Jersey Ave N – Dennis and Barb Arel
5213 Jersey Ave N – FYR SFR Borrower LLC
5943 Jersey Ave N – James M Waters (Conditional)
6034 Jersey Ave N – JMW Investments (Conditional)
5228 Kentucky Ave N – Michael Mills
3428 Lee Ave N – Sogdiana LLC (Conditional)
3517 Lee Ave N – Peter Ralph
5640 Nevada Ave N – R & B Management II LLC (Conditional)
5809 Oregon Ave N – Sarah Kimbal
3540 Regent Ave N – Larry Brockel
5731 Regent Ave N – Thomas Ruen
5718 Sumter Ave N – Juniper Land Trust LLC (Conditional)
5601 Twin Lake Ter – HPA JV Borrower 2019-1 ATH LLC (Conditional)
3347 Utah Ave N – Invitation Homes (Conditional)
4719 Welcome Ave N – Yannong Xu and Jule Zhu (Conditional)
4242 Xenia Ave N – Verne Betlach
6509 38th Ave N – John Spilane (Conditional)
6716 43rd Ave N – Bobbie Morlock
6512 46th Ave N – 6512 LLC
7019 50th Ave N – Alfred c & Mary Reger Trust
7717 59th Pl N – Mark and Jodi Heiden
Tree Trimmer
Elijah’s Tree Care LLC 745 Orchard Park Rd Orono, MN 55356
3.2
CITY OF CRYSTAL
RESOLUTION NO. 2021 –
RESOLUTION ACCEPTING DONATIONS FROM
CRYSTAL CRIME PREVENTION BOARD AND
KIWANIS CLUB OF NORTH HENNEPIN-MINNEAPOLIS
WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution; and
WHEREAS, said donations must be accepted by a resolution adopted by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the
following donations:
Donor Purpose Amount
Crystal Crime Prevention Board Crystal K 9 Unit $215.73
Crystal Crime Prevention Board Crystal Police Explorers $215.73
Kiwanis Club of North Hennepin-Minneapolis Community Policing $100
AND, BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks the above-
named for their generous donations.
Dated: February 16, 2021
By: __________________________
Jim Adams, Mayor
ATTEST:
______________________________
Christina Serres, City Clerk
3.3
DATE:February 9, 2021
TO:Anne Norris, City Manager
City of Crystal City Council
FROM:Jean McGann, Contracted Finance Director
RE:Expenditures over $25,000
Payee Amount
Center for Energy & Environment Home improvement loan program costs $25,919.24
Crystal Leased Housing Associates Cavanagh TIF note principal and interest payment $155,169.93
Golden Valley JWC December water costs $153,907.01
MN PERA Employee & city required contributions for 02/05/21 pay date $62,415.92
HealthPartners, Inc.February health insurance premiums $122,661.88
Waste Management (HRG)December HRG recycling costs $52,900.41
Metropolitan Council Environ Svs Wastewater service for February $143,035.36
$716,009.75
Description
5.1
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
DATE: February 16, 2021
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
Mick Cyert, Engineering Project Manager
SUBJECT: Authorize professional services contract of the North Branch Bassett Creek
Culvert Replacement
Summary
Staff has received a proposal from Short Elliott Hendrickson, Inc. (SEH) for additional
professional services associated with the 2021 Utility Reconstruction project, dated February 4,
2021 for the replacement of the North Branch of Bassett Creek Culvert under Louisiana Ave in
the 2021 Utility Reconstruction area.
During the design of the 2021 Utility Reconstruction project it was determined that the cost
was roughly the same to replace the existing corrugated metal pipe culvert, that is showing
signs of deterioration, under Louisiana Ave as compared to the increased cost to use non-
excavation methods to replace the water and sewer mains that are below the culvert. The
proposal includes a not to exceed cost of $37,880.
Put another way, the original intent was to leave the existing culvert in place and not include it
as part of the 2021 Utility Reconstruction project. However, as the design progressed it was
determined that the increased cost to replace the existing water main and sewer without
impacting the culvert was roughly the same as if the culvert replacement was coordinated with
the replacement of the water main and sewer main. Since the culvert is original and showing
signs of age (see attached assessment report), it was determined the right thing to do would be
to replace the culvert as part of the project.
Attachment
•SEH culvert inspection memo
•Professional services agreement dated February 4, 2021, from SEH, Inc. for additional
services associated with the culvert replacement as part of the 2021 Utility
Reconstruction project.
Recommended Action
Motion authorizing the Professional Services Agreement with SEH, Inc. for the North Branch
Bassett Creek Culvert replacement.
5.2
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-3507
SEH is 100% employee-owned | sehinc.com | 651.490.2000 | 800.325.2055 | 888.908.8166 fax
MEMORANDUM
TO: Mark Ray, PE
FROM: Nathan Klopp, PE (MN, ND, SD, WI)
DATE: December 8, 2020
RE: City of Crystal - Louisiana Avenue Culvert Inspection
SEH No. 156647
A field inspection was made on November 7, 2020 on the culvert carrying Bassett Creek under Louisiana
Avenue in the City of Crystal. The culvert is comprised of a 53” wide by 35” high arch corrugated metal
pipe, CMP. The inspection was performed to assess the current condition of the CMP culvert in advance
of the upcoming utility reconstruction on Louisiana Avenue.
The culvert starts in the City of New Hope and runs parallel to 36th Avenue North. The culvert skews to
the north and eventually enters the City of Crystal, passing under Louisiana Avenue and emptying into a
channel just east of the street. Only the eastern 70 to 80 feet of the culvert was inspected, this portion is
within the City of Crystal. There is a manhole on the west side of Louisiana Avenue. There is also a storm
sewer utility pipe draining into the culvert. This also appears to be at the west end of the roadway.
During the inspection, the following items were observed. There is some distortion of the CMP culvert.
The distortion appears to be minor (about 5% of the original shape), and it appears to be most distorted
below the street. It is possible that the distortion occurred during construction, or it has deflected over
time. There is evidence of minor leakage at the joints. There was no backfill infiltration observed, but
there were some branches and other debris wedged into the joints. In the CMP culvert there is corrosion
at the normal flow line. The corrosion as advanced to a point where the rust is flaking, and section loss is
occurring. Base on those observations, the CMP culvert would be categorized as being in poor condition.
The exact age of the CMP culvert is unknown. However, it is assumed that it was constructed in the
1960s. Placing the culvert age to be 50 to 60 years. According to the U.S. Corps of Engineers, corrugate
metal pipe has a design life of up to 50 years. Most highway CMP culverts have a design life expectancy
of 50 to 75 years. Based on the age of the culvert and the current condition state, it is reasonable to
assume that the culvert is nearing the end of its design life.
5.2
Memorandum
December 8, 2020
Page 2
Inspection Photos
East end of the CMP culvert. Looking into the CMP culvert.
Rust flaking with section loss in the CMP. Rust flaking with section loss in the CMP.
Distortion of the CMP culvert. Distortion of the culvert.
C: William Bauer, PE
NCK
5.2
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 10901 Red Circle Drive, Suite 300, Minnetonka, MN 55343-9302
SEH is 100% employee-owned | sehinc.com | 952.912.2600 | 800.734.6757 | 888.908.8166 fax
SUPPLEMENTAL LETTER AGREEMENT
February 4, 2021 RE: 2021 Utility Reconstruction
City of Crystal
City Project SO143
SEH No. 157157 10.00
Mark Ray, PE
Director of Public Works/City Engineer
City of Crystal
4141 Douglas Dr N
Crystal, MN 55422
Dear Mr. Ray:
Short Elliott Hendrickson Inc. (SEH®) respectfully requests approval of this Supplemental Agreement for
Engineering Services (agreement) for the above referenced project. The agreement is needed to procure
the various permitting and documentation required by Bassett Creek Watershed Management
Commission (BCWMC), Minnesota Department of Natural Resources (MnDNR), the Wetland
Conservation Act (WCA - implemented by the City), and the United States Army Corps of Engineers
(USACE) associated with the replacement of the existing 58”x36” CMP arch culvert underneath Louisiana
Avenue. The culvert replacement (and other work on Louisiana Avenue) will be shown in the bidding
documents as a bid alternate, contingent on the status of the permitting at the time of bid award.
The following is a summary of the additional scope items and the additional fee required to complete
them.
Tasks Estimated Fee
Natural Resources: SEH will complete and submit public water and wetland
permit applications to all agencies involved. Because wetland delineations
have not been completed, a desktop (or Level 1) wetland delineation will be
completed. After jurisdiction between the wetland conservation act
(implemented by the City) and the MnDNR is determined, permit application
documents will be submitted to the required agencies for their concurrence.
Copies of the application will be sent to the USACE for the implementation of
the Clean Water Act, the MnDNR for impact to public waters, and the City for
approval of any impacts to wetlands above the DNR regulatory boundary.
Impacts are anticipated to be minor and/or temporary in nature, and it is
assumed wetland mitigation will not be required by any agency.
$2,219.00
Water Resources: SEH will complete and submit no-rise documentation and
associated memorandum to BCWMC as well as prepare and submit the
required permit applications. This includes the preparation of a stormwater
model and creek bypass pumping plans and specifications. Assumes
stormwater model will be provided by BCWMC.
$6,908.00
5.2
Mark Ray, PE
February 4, 2021
Page 2
Tasks Estimated Fee
Geotechnical: At the City’s direction, SEH procured the services of Northern
Technologies, LLC (NTI) and coordinated and staked 2 – 14.5’ deep standard
penetration test soil borings on Louisiana Avenue. Borings were completed on
January 15, 2021. SEH will review the boring logs and lab testing results to
determine culvert bedding, backfill, and dewatering requirements and develop
plan notes, details, and specifications. A preliminary geotechnical
memorandum summarizing the findings of the borings along with
recommendations for culvert bedding, backfill, and dewatering will be provided
for the City’s records.
$13,368.00 (SEH)
$3,500.00 (NTI)
Civil: SEH will prepare construction plans and specifications associated with
the culvert replacement. All work on Louisiana Avenue will be included as a bid
alternate. Assumes the culvert will be replaced only from the east end of the
culvert to the existing manhole behind the west curb line. The manhole will be
replaced with a precast structure to accommodate future lining of the culvert to
the west. It is assumed that three temporary easements will be required: from
the apartment complex on the west side of Louisiana Ave and from the two
parcels on the east side. SEH will provide a graphic to facilitate the City’s
discussions with the property owner and does not include formal easement
documents/descriptions. Assumes no other easements will be required.
$11,885.00
Total Supplemental Agreement Amount: $37,880.00
If this agreement is acceptable, our total contract amount will increase from $202,462.00 to $240,342.00.
If approved, please prepare and process a final agreement for execution. Please contact me at
319.450.8732 if you have any questions or need additional information.
Respectfully submitted,
SHORT ELLIOTT HENDRICKSON INC.
William Bauer, PE (Lic. MN, IA, SD)
Project Manager
Accepted on this ___day of________________, 2021
City of Crystal, Minnesota
By:_________________________________
Name
x:\ae\c\cryst\157157\1-genl\10-setup-cont\02-contract\amendment\cryst 2021 utility reconstruction supplm agmt ltr 02012021.docx
5.2
RESOLUTION NO. 2021- ___
AUTHORIZING PROFESSIONAL SERVICES CONTRACT FOR THE
NORTH BRANCH BASSETT CREEK CULVERT REPLACEMENT
WHEREAS, the maintaining and reconstructing City infrastructure is an essential service
in the City of Crystal; and
WHEREAS, SEH, Inc. is currently under contract for the professional services associated
with the 2021 Utility Reconstruction Project; and
WHEREAS, SEH, Inc. has completed a condition inspection of the existing culvert and
identified issues; and
WHEREAS, the cost to replace the existing culvert is approximately the same as the
increased cost to use non-excavation methods to replace the water main and sanitary sewer main
below the culvert; and
WHEREAS, the equipment and staffing required for the design of such project is beyond
the in-house capability of the City;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby
authorizes the agreement for professional services with SEH, Inc. for the North Branch Bassett
Creek Culvert replacement as part of the 2021 Utility Reconstruction Project.
BE IT FURTHER RESOLVED that the Mayor or City Manager are hereby
authorized to sign such contract.
Adopted by the Crystal City Council this 16th day of February, 2021.
_____________________________
Jim Adams, Mayor
ATTEST:
_____________________________
Christina Serres, City Clerk
5.2
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Memorandum
DATE: February 10, 2021
TO: Mayor and City Council
Anne Norris, City Manager
FROM: John Elholm, Recreation Director
SUBJECT: Park and Mobile Food Unit Code Changes – 2nd Reading
On February 2, 2021, the city council approved first reading of proposed changes to Chapter
XIII (mobile food units) and Chapter XXI (parks) of the Crystal City Code.
Changes proposed include rules and regulations related to Becker Park hours, fires/grills,
glass containers, inflatable devices, temporary shade structures, commercial use, mobile food
units, generators, litter and sound amplification. Other changes proposed in Chapter XXI and
XIII relate to definitions of certain activities and procedures for issuing permits.
The next steps include 2nd reading of the proposed changes and approval of summary
language for publication, at the council meeting on February 16; publish summary
language in the official newspaper on February 25; with the effective date of changes
being 30 days later – on March 27.
Staff recommends approval of the second reading of the ordinance amending Chapter XXI
and XIII of the City Code regarding parks and mobile food units and the summary language
for publication of the ordinance.
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CITY OF CRYSTAL
ORDINANCE #2021-01
AN ORDINANCE REVISING CHAPTERS XXI AND XIII OF THE
CRYSTAL CITY CODE REGARDING PARKS AND MOBILE FOOD UNITS
The City of Crystal ordains:
ARTICLE I. Definitions. Chapter XXI, Subsection 2100.01 of the Crystal city code is hereby
amended by adding the double underlined material as follows and renumbering the subdivisions as
needed:
Subd. __. Commercial use. “Commercial use” means the provision, sale, or rental of any
goods, services, devices, activities, or other functions for members, clients, or the public that
takes place in a park and is conducted for compensation, monetary gain, or profit. The term is to
be interpreted broadly to include commercial activities such as, but not limited to, the sale of
food or refreshments, sale of merchandise or products, commercial filming or photography,
conducting classes for which there is a charge to participate, and the solicitation of donations.
Subd. __. Inflatable Device. “Inflatable device” means an amusement device that
employs a high strength fabric or other material that achieves its strength, shape, and stability by
tensioning from internal air pressure. The term includes, but is not limited to, bounce houses,
slides, obstacle courses, movie screens, pools, and other devices that need to be inflated for
proper use.
Subd. _. Generator. “Generator” means any equipment that converts mechanical energy
into electricity for the operation of electrical devices.
Subd. 4. Park. “Park” means any public park, playground, sports field, open space,
swimming pool, community center, or other area or facility, including any adjacent city parking
lots, operated by the city for recreational purposes pursuant to city council designation.
ARTICLE II. Park Rules and Regulations. Chapter XXI, Subsection 2100.03 of the Crystal city
code is hereby amended by deleting the stricken material and adding the double underlined material
as follows:
2100.03. Parks; rules and regulations.
Subd. 1. Closing hours. The closing hour for parks is 10:00 p.m., except Becker Park
closes at 11:00 p.m., and parks shall remain closed until 6:00 a.m. the following day. A person
may not remain in a park after the closing hour, except as provided in subdivision 2 of this
subsection. This subdivision does not apply to persons who, without delay, are traveling through
a park or upon established walks, paths, or drives within a park. The closing hour for activities
authorized as part of the city’s recreation program may be modified by the city manager in
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accordance with this subsection. The city council may by resolution further limit the hours for the
conduct of specific activities within one or more parks.
Subd. 2. Extended hours. The closing hour for a park may be extended as provided in this
subdivision.
(a) Park Rental Permit or Special Event Permit. The city may, as part of a park use permit
issued pursuant to Crystal city code, subsection 2100.06, a park rental permit issued
pursuant to Crystal city code, subsection 2100.07, or a special event permit issued pursuant
to Crystal city code, subsection 2100.09, allow persons attending an activity, a social event
or special event to remain in a park after the closing hour. The permit for the particular
use, social event, or special event shall identify the extended hours.
(b) City events. A city-sponsored or authorized event occurring within a park may have
extended hours as determined and set by the city for the particular event.
Subd. 3. Alcoholic beverages. Except as otherwise permitted by this code, the use,
consumption, display, or possession of alcoholic beverages is prohibited in parks. The use,
consumption, display, and presence of alcoholic beverages in parks and related park facilities is a
matter of special concern to the city as such activity relates to the peace and good order of the
city. For that reason, whether to allow the presence or sale of any alcoholic beverages as part of
a permit issued under this section is a matter within the sole discretion of the city and its
determination to allow or not allow alcoholic beverages is final.
Subd. 4. Motor vehicles. Motorized vehicles or machines of any kind may not drive on or
across any park, except as specifically authorized pursuant to this code. Motor vehicles must be
parked in spaces designated therefor pursuant to Crystal city code, subsection 1310.05, subdivision
5. Motor vehicles shall not be parked in any park or park parking lot while the park is closed. This
subdivision does not apply to motor vehicles that are operated by the city.
Subd. 5. Fires. Fires may not be made or lit in a park except in places or containers
specifically designated for such purposes designated areas, and then only in a permanent fire ring
or grill, or a portable stove or grill. Portable stoves or grills shall be located at least 20 feet away
from any play area or structure with a roof or sun sail. It is unlawful to leave a fire or grill before
the fire it has been completely extinguished, or the coals or ashes have been properly disposed of
in a designated hot coal disposal container. Coals and ashes shall not be dumped on the ground.
Subd. 6. Park equipment. It is unlawful to tamper with, damage, or destroy any park
equipment including, but not limited to, any building, bridge, table, bench, waste receptacle,
fireplace, railing, monument, stake, sign, boundary marker, or other structure, equipment or park
property, either real or personal. Temporary signs indicating lawful activities or events in the park
may only be posted in a park with the permission of the city manager.
Subd. 7. Animal wildlife. It is unlawful to injure or destroy any bird or animal nest within
the limits of any park, nor must any person display or discharge any air gun, sling shot, arrow or
other weapon, or throw any stone or other projectile at, any bird or animal within any park, nor in
any manner capture, kill or harm in any way any bird or animal therein.
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Subd. 8. Public sales. Within any park it is unlawful to offer or display for sale, rent, or
hire any article or thing unless the person first obtains a special park use permit from the city
manager to undertake such activities in a park and obtains all licenses and permits required by law
or this code.
Subd. 9. Sports. Organized or unorganized sport activity and games may be conducted
only in designated areas within parks. All other casual recreational activity must be conducted in
such a manner as not to interfere with the reasonable enjoyment of the park by other persons or
with the reasonable right of adjoining property owners. Golf play in parks is prohibited, but golf
practice with light plastic balls is permitted in designated areas in accordance with Crystal city
code, section 965. Archery activities are prohibited as provided in Crystal city code, section 970.
Angling is permitted in accordance with Crystal city code, section 975.
Subd. 10. Dogs. Except within designated off-leash dog parks, dogs in parks must be
effectively leashed by a leash not in excess of six feet in length. Any person bringing a dog to any
park must have in their possession suitable utensils for the removal of animal excrement and must
promptly and effectively remove and properly dispose of all excrement deposited by dogs under
their control.
Subd. 11. Plant life. It is unlawful to willfully and without authority cut, pluck, or
otherwise injure any flowers, shrubs, or trees growing in or around any park or on other public
grounds.
Subd. 12. Glass containers. It shall be unlawful for any person to take a glass bottle or
other glass container into a park or to possess a glass bottle or glass container in a park.
Subd. 13. Inflatable devices. It shall be unlawful to bring in, set up, or operate any
inflatable device in a park without a park use permit issued by the city. The use of such
inflatable device shall comply with the terms and conditions of the permit.
Subd. 14. Temporary shade structures. It shall be unlawful to set-up temporary shelters,
tents, tarps, canopies, or any other similar items in a park that are larger than 10’ x 10’ without a
park use permit issued by the city. The use of such temporary shade structure shall comply with
the terms and conditions of the permit.
Subd. 15. Commercial use. It shall be unlawful to undertake a commercial use in a park
without a park use permit issued by the city. The commercial use shall comply with the terms
and conditions of the permit. A park use permit is not required for a mobile food unit (food
truck), but a mobile food unit permit issued under Crystal city code, section 1345 is required to
operate in a park.
Subd. 16. Generators. It shall be unlawful to bring in, set up, or operate a generator in a
park without a park use permit issued by the city. Operation of the generator shall comply with
the terms and conditions of the permit.
5.3
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Subd. 17. Litter. It shall be unlawful for any person to throw, leave, deposit, dump,
place, or scatter any garbage, litter, debris, or trash in a park. All such materials shall be
disposed of in a proper waste receptacle and in such a manner that such material will reasonably
be prevented from being blown, scattered, or deposited by the elements outside of the receptacle.
Subd. 18. Sound amplifying devices. No use of a sound amplification system, a musical
instrument, or other device that is used for the production or reproduction of sound in a park that
exceeds the limitations imposed by Crystal city code, section 625 shall be allowed unless a park
use permit specifically allowing the use of such a device is first obtained from the city.
Subd. 1219. Other regulations. The city manager is authorized to prepare further
regulations for the conduct in parks of a person issued a permit under this section and related
requirements. The use of the parks is also subject to any other provisions of this Crystal city code
governing conduct in public places. A violation of any of the regulations developed by the city
manager, or of any provision of the Crystal city code, may result in the person being required to
leave the park facility, park amenity, or the entire park.
ARTICLE III. Park Use Permit. Chapter XXI of the Crystal city code is hereby amended by
adding a new subsection 2100.06 as follows:
2100.06. Park use permit.
Subd. 1. General rule. No person, group, entity, or organization of any type shall use or
engage in any activity in a park that requires a park use permit under this Crystal city code,
section 2100 without a park use permit issued by the City in accordance with this subsection. If
the use or activity is part of a social event or special event for which a park rental permit or
special event permit is obtained, a separate park use permit is not required provided the proposed
use or activity is expressly addressed within the issued permit.
Subd. 2. Application. A request for a park use permit shall be made using the city’s
application form, include all information required in the application, and be submitted to the
city’s recreation department. The application must be accompanied by the fee set out in Crystal
city code, appendix IV for such permit and a damage deposit or other form security in form and
substance satisfactory to the city. The city may require the applicant to submit proof of
insurance or to obtain insurance for the use if necessary.
Subd. 3. Issuance. The city may grant a park use permit if it determines the purposes of
this section will not be adversely affected by the proposed use or activity, and that all any other
requirements related to the issuance of a park use permit have been satisfied. The city may place
conditions on the park use permits it issues. The use of the park for the permitted use or activity
shall comply with the conditions placed on the permit, the applicable requirements of the code
and state law, and must end and be removed from the park by no later than the closing time of
the park or such other time as established in the park use permit.
5.3
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ARTICLE IV. Park Rental Permits. Chapter XXI, Subsection 2100.07 of the Crystal city code is
hereby amended by deleting the stricken material and adding the double underlined material as
follows:
2100.07. Park rental permits.
Subd. 1. General rule. The use of a picnic shelter, or building, or the exclusive use of a
sports field, stage, or other amenities within a park for a social event or special event shall
require a park rental permit issued in accordance with this subsection. If the use of the picnic
shelter, building, sport field, or other park amenity is part of a special event for which a special
event permit is obtained from the city, a separate park rental permit is not required provided the
proposed use of the picnic shelter, building, or park amenity is expressly addressed within the
issued special event permit.
Subd. 2. Application. A request for a park rental permit shall be made using the city’s
application form, include all information required in the application, and be submitted to the
city’s recreation department. The application must be accompanied by the fee set out in Crystal
city code, appendix IV for such permit and a damage deposit or other form security in form and
substance satisfactory to the city. If the application is being submitted by a corporate or other
business entity, it must also be accompanied by an insurance policy holding the city harmless
from liability related to the permitted activity. The city may require the applicant to submit
proof of insurance or to obtain insurance for the use if necessary.
Subd. 3. Alcoholic beverages. The sale of any alcoholic beverages at an event issued a
park rental permit is prohibited unless a special event permit has also been issued that expressly
allows such sales. The city may allow as part of a park rental permit the consumption and display
of beer and wine during a permitted event. Beer shall be provided in individual containers, the
use of kegs is prohibited. Such consumption and display shall only be allowed during the period
indicated in the park rental permit. A park rental permit issued for the community center may
allow the sale of alcoholic beverages as part of a catered social event without requiring a special
event permit, provided the requirements of Crystal city code, subsection 1200.49 are met.
Subd. 4. Issuance. The city may grant a park rental permit if it determines the purposes of
this section will not be adversely affected thereby, the required the damage deposit has been
provided, and all any other requirements related to the issuance and of a park rental permit have
been satisfied. The city may place conditions on the park rental permits it issues. The use of the
park for the permitted event shall comply with the conditions placed on the permit, the applicable
requirements of the code and state law, and must end at the time indicated in the park rental
permit.
ARTICLE V. Special Event Permits. Chapter XXI, Subsection 2100.09, subd. 12 of the
Crystal city code is hereby amended by deleting the stricken material and adding the double
underlined material as follows:
Subd. 12. Trash facilities; glass containers prohibited.
(a) The permittee shall be required to provide temporary garbage and recycling collection
5.3
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facilities at any special event, and arrange for such facilities and the hauling of trash and
recycling to be provided by a waste hauler licensed by the city. The number of collection
stations and their locations shall be determined by the city. The permit holder shall be
responsible for picking up litter, maintaining a trash free environment, and the payment of
tipping fees or other costs associated with disposal of garbage and trash.
(b) The use of glass containers for individual consumption of alcoholic beverages within
the area of any special event is prohibited.
ARTICLE VI. Mobile Food Unit Permit. Chapter XIII, Subsection 1345.05 of the Crystal city
code is hereby amended by deleting the stricken material as follows:
1345.05. Permit. A mobile food unit permit required by this section shall be obtained
from the city at least 24 hours prior to the operation of the mobile food unit. The
applicant shall submit a complete application and pay the permit fee established by the
city. The permit shall indicate when it expires and may contain specific restrictions and
requirements the applicant must comply with in operating mobile food unit.
ARTICLE VII. Mobile Food Unit Performance Standards. Chapter XIII, Subsection 1345.07
of the Crystal city code is hereby amended by adding the double underlined material as follows:
(b) No mobile food unit shall operate between 9:00 p.m. and 7:00 a.m. if located within 200
feet of a residential building. In all other locations, no mobile food unit shall operate
between 11:00 p.m. and 6:00 a.m. The mobile food unit permit may establish specific
hours of operation for a mobile food unit. The owner of the property on which a mobile
food unit is being operated may impose more restrictive hours than is otherwise allowed
under this Crystal city code;
ARTICLE VIII. Incorporate. City staff is authorized and directed to update the table of contents
and to make such other changes as are necessary as part of incorporating the amendments adopted
by this Ordinance into the Crystal city code.
ARTICLE IX. Effective Date. This ordinance is effective upon adoption and 30 days after
publication.
BY THE CITY COUNCIL
Jim Adams, Mayor
ATTEST:
____________________________
Christina Serres, City Clerk
5.3
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First Reading: February 2, 2021
Second Reading: __________, 2021
Council Adoption:_________, 2021
Publication:
Effective Date:
5.3
Error! Unknown document property name.
CITY OF CRYSTAL
MINNESOTA
RESOLUTION NO. 2021-__
RESOLUTION APPROVING SUMMARY LANGUAGE
FOR PUBLICATION OF ORDINANCE NO. 2021-___
WHEREAS, the Crystal City Council adopted Ordinance No. 2021-___ “An Ordinance
Revising Chapters XXI and XIII of the Crystal City Code Regarding Parks and Mobile Food Units”
(“Ordinance”) at its meeting held on February 16, 2021; and
WHEREAS, Section 3.12 of the Crystal City Charter and Subsection 110.13 of the Crystal
City Code indicate that ordinances approved by the City Council will be published in summary
form and that the City Council is to approve the form of the summary.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Crystal that the
following summary language is hereby approved for publication of the Ordinance:
CITY OF CRYSTAL
ORDINANCE NO. 2021-____
AN ORDINANCE REVISING CHAPTERS XXI AND XIII OF THE
CRYSTAL CITY CODE REGARDING PARKS AND MOBILE FOOD UNITS
SUMMARY OF ORDINANCE No. 2021-__
Ordinance No. 2021-__ was approved by the city council on February 16, 2021. A printed copy
of the full text of the ordinance is available on the city’s website and may be obtained by contacting
the City Clerk’s office.
The ordinance makes several amendments to the park provisions in Chapter XXI of the
Crystal City Code, which include: adding definitions; establishing consistent park hours;
imposing additional limits on allowed fires; establishing regulations on inflatable
devices, temporary shade structures, commercial uses, generators, litter, and sound
amplifying devices; establishing a park use permit; and revising park rental permits.
The ordinance also amends Chapter XIII regarding mobile food unit permits and
standards. A copy of the full ordinance is available on the City’s website and may be
obtained by contacting the City Clerk’s office.
BE IT FINALLY RESOLVED, that the City Clerk is hereby authorized and directed to do
each of the following:
1.Publish the approved summary language once in the City’s official newspaper;
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2. Place a copy of this Resolution, the full text of the Ordinance, and the affidavit of publication of
the summary language in the City’s ordinance book;
3. When possible, make the full text of the Ordinance available for public inspection in the office of
the City Clerk during the City’s regular business hours;
4. Incorporate the text of the Ordinance into the Crystal City Code; and
5. Post the updated Crystal City Code on the City’s website.
Adopted this 16th day of February 2021.
BY THE CITY COUNCIL
_________________________________
Jim Adams, Mayor
ATTEST:
________________________________
Christina Serres, City Clerk
5.3
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Memorandum
DATE: February 10, 2021
TO: Mayor and City Council
Anne Norris, City Manager
FROM: John Elholm, Recreation Director
SUBJECT: Parks and Recreation Fee Schedule
Recent changes to the parks and recreation chapter of the city code created new permit
opportunities for park visitors. Changes proposed here include fees for new categories of
permits to allow for rental of smaller spaces, and a notation of when insurance is required.
The fee structure creates a new hierarchy based on what the permit is being issued for; with
rental of space with no shelter at a small park being at the lowest rate with rental of a picnic
shelter at a community park being at a higher rate. The fee schedule also eliminates add-on
fees for inflatables and large tents, while noting that insurance is required. Another addition
includes a park use fee for commercial and similar uses of the parks (fitness classes, etc.).
Staff recommends approval of the resolution amending Appendix IV of the Crystal City Code
to add and amend park related fees.
5.4
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CITY OF CRYSTAL
MINNESOTA
RESOLUTION NO. 2021-__
RESOLUTION AMENDING APPENDIX IV OF THE CRYSTAL
CITY CODE TO ADD AND AMEND PARK RELATED FEES
WHEREAS, Chapter XXI of the Crystal City Code regulates City parks and requires certain
permits in order to rent or undertake certain activities within a park; and
WHEREAS, the City Council has acted to approve an ordinance (“Ordinance”) to amend
Chapter XXI to establish a new type of permit and desires to establish a fee related to the new permit
and to establish additional fees related to the matters addressed in the ordinance; and
WHEREAS, the Council wishes to amend Appendix IV of the Crystal City Code, which
contains the City’s fee schedule, to update the park related fees.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Crystal that the
existing Appendix IV of the Crystal City Code be amended by deleting the stricken material and
adding the double underlined material as follows:
Description Expires 2021 Fee
Park Facilities
Park Rental Permit - Space Only (No shelter)- 5 hours weekday $25
Park Rental Permit - Space Only (No shelter)- 5 hours weekend $35
Neighborhood Park Shelter – 5 hours weekday $35
Neighborhood Park Shelter – 5 hours weekend $45
Community Park Shelter – 5 hours weekday $65
Community Park Shelter – 5 hours weekend $75
Facility Add-On (no discount)
Beer/wine with Park Rental Permit any day $0 (insurance required)
Additional Special Event Park Use Fees
Park Use Permit – 3 hours weekday $25
Park Use Permit – 3 hours weekend $35
Park Use Permit – Commercial Video Per Day any day $100 plus expenses
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Park Use Add-On (no discount/one charge per day)
Inflatable device – each any day $0 (insurance required)
Large Temp. Shade Structure – each any day $0 (insurance required)
Use of City’s Electricity any day $10
BE IT FINALLY RESOLVED, by the City Council as follows:
1. The amended fees shall go into effect as of the effective date of the Ordinance.
2. City staff is authorized to incorporate the amendments approved herein into Appendix IV of the
Crystal City Code and to take such other actions as may be necessary to put the amended fees
into effect.
Adopted by the Crystal City Council this __________ day of _________, 2021.
BY THE CITY COUNCIL
_________________________________
Jim Adams, Mayor
ATTEST:
________________________________
Christina Serres, City Clerk
5.4
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Memorandum
DATE: February 10, 2020
TO: Mayor and City Council
Anne Norris, City Manager
FROM: John Elholm, Recreation Director
SUBJECT: Bass Lake Park Picnic Shelter
The 2021 capital budget includes funds for improvements at Bass Lake Park. One proposed
feature is the addition of a picnic shelter near the center of the park. Quotes were received
from two vendors to furnish a 20’ x 20’ picnic shelter as well as installation of concrete footings
and assembly of the picnic shelter. Both vendors are part of the Sourcewell cooperative
purchasing program and have provided shelter quotes based on their Sourcewell contracts.
The shelter was specified to have a structural steel frame with a standing seam metal roof.
Quotes are as follows:
•Northland Recreation and Mulcare Contracting $ 39,892
•St. Croix Recreation $ 40,138
The budget for the project; including shelter, concrete work, lights and related features is $70,000.
Staff recommends approval of the attached resolution to enter into an agreement with Northland
Recreation to furnish a 20’ x 20’ picnic shelter and concrete footings in the amount of $32,742.
Assembly of the shelter will be completed by Mulcare Contracting LLC under a separate
agreement; in the amount of $7,150.
5.5
CITY OF CRYSTAL
RESOLUTION 2021 -
RESOLUTION IN SUPPORT OF CONSTRUCTING A
20’ x 20’ PICNIC SHELTER IN BASS LAKE PARK
WHEREAS, the City of Crystal owns and operates Bass Lake Park, and
WHEREAS, the 2021 capital budget includes funds to build a new picnic shelter in Bass Lake Park, and
WHEREAS, quote packages have been received from two vendors to furnish a 20’ x 20’ picnic shelter,
including installation of concrete piers and assembly of the picnic shelter, according to specifications, and
WHEREAS, the lowest quote package was received from Northland Recreation and Mulcare Contracting
in the amount of $39,892, and
WHEREAS, the Northland Recreation portion of the project is $32,742.
THEREFORE, BE IT RESOLVED:
A.That the Crystal City Council wishes to enter into an agreement with Northland Recreation, in the
amount of $32,742; for the purchase of a 20’ x 20’ picnic shelter and installation of concrete piers
in Bass Lake Park.
B.That the Crystal City Council hereby authorizes the City Manager to sign the agreements with
Northland Recreation for this project.
Adopted by the Crystal City Council this 16th day of February, 2021.
________________________
Jim Adams, Mayor
ATTEST:
__________________________
Christina Serres, City Clerk
5.5
Phone: 651‐815‐4097
QUOTATION 10085 Bridgewater Bay
Woodbury, MN 55129
Fax: 414‐395‐8538
Email: info@northlandrec.com
To: City of Crystal Date: 2/8/21
4141 Douglas Drive N Contact: Brad Fortin
Crystal, MN 55422 Phone: 763‐531‐1158
Email:
Project:brad.fortin@crystalmn.govCrystal 2021 Park Shelter
Sourcewell Contract Pricing ‐ City of Crystal Member # 41534
QTY ITEM DESCRIPTION UNIT EXTENSION
1 Shelter Poligon Gable Roof Shelter 20' x 20'$26,742.00
Includes: ‐‐All Steel Frame with Standing Seam Metal Roof 8:12
‐‐4 Columns ‐ 9' Eave Height ‐ Poli 5000 Paint System
‐‐Electrical access with 3 cutouts
‐‐Both Gable Ends to have Truss Ends & Round Starburst ‐ See page 2
‐‐Wind Speed 115 mph / Ground Snow Load 50lb
‐‐Stamped Engineered Drawings
‐‐Shipping to Crystal, MN
‐‐Price is based on surface mount shelter design ‐ see page 2
If buried columns are required price will be more expensive
4 Footings Installation of concrete footings according to $1,500.00 $6,000.00
engineered drawings
Installation is on a separate quote through Mulcare Contracting
NOT Included Installation is not based on prevailing wage rates
building permits, special inspections, Etc
** Due to rising steel costs ‐ this quote is good for 30 days only **
Site prepartation and restoration by others
Sub Total $32,742.00
* Quotation is valid for
Poligon Sourcewell Contract 030177‐PPC
See Above Details Freight Included
* Freight based ‐ shipping to Crystal, MN Tax ‐ Exempt $0.00
* Estimated ship date is TBD based upon engineered drawing approval TOTAL $32,742.00
* Terms based on NET 30
* Orders will be placed upon receipt of Purchase Order made out to Northland Recreation or your signed acceptance.
Quote By:Sue Ayers THANK YOU !
Accepted By:Date:
5.5
Mulcare Contracting LLC
16675 Hutchinson Court QUOTATION
Lakeville, MN 55044 Date
952‐215‐8659
Bill To Ship To
City of Crystal Crystal, MN
4141 Douglas Drive N
Crystal, MN 55422
PO #Ship Date TBD
Terms Net 30 Due Date
ITEM DESCRIPTION QTY AMOUNT
Installation Poligon Gable Roof 20' Square Shelter 1.00 7,150.00
Installation of material only
Does Not Include:
Building Permits
Special Inspections
Site Work / Site Prep
Any / All Concrete Work
Installation is not based on prevailing wage
Subtotal 7,150.00
Sales Tax (0.0%)NA
Accepted By Date TOTAL $7,150.00
Payments
Thank You ~Balance Due
5.5
2021
20’ by 20’ Park Shelter
Specifications
• 5” minimal dimension columns
• Powder coated steel
• 8:12 pitch roof or greater
• Gable end sunburst design (City logo)
• Standing seam roofing
• 9’ eave height
• Tongue and grove pine ceiling
• Two single gang electrical cut outs in corner posts
• Ceiling cut out in center of beam for light
• Beams cut out for electrical raceway
• Engineered drawings
• Appropriately sized footings with re-bar
• Approved anchor bolts
• 4’’ cement slab with thickened edge (owner may
subcontract this portion)
5.5
NOTES: Poligon shelter listed on this quote will be engineered based on this design below.
Internal anchor bolts at finished grade. Other anchor bolt layouts are available but
may require additional engineering at an additional cost due to post length needed
5.5
5.5
5.5
5.5
5.5
5.5
Not actual trailer. Just general concept.
Memorandum
DATE: February 16, 2021
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
Pat Sele, Utilities Superintendent
SUBJECT: Purchase of a utility equipment trailer
Background
The 2021 Fleet Maintenance Fund includes the purchase of a “utility water main break trailer” and
allocated $35,000. The proposed trailer will replace the existing trailer for the trench box (used for
pretty much any utility work that involves excavations) and also have a custom-built enclosed secure
tool/parts area at the front of the trailer. Currently, various vehicles are brought out to a water main
break site (or other utility repair) to have all the tools and equipment on-site. Replacement parts are
loaded into vehicles as needed. The proposed trailer will allow staff to easily store, inventory, and
deploy not only the tools, equipment, and parts needed, but also the trench box to a job site on a
single trailer. Furthermore, as has been made apparent this year, the ability to have a location for
staff to prepare tools and meet that is in an enclosed area (warm) on the job site would be very
beneficial. The method staff currently use is simply getting into vehicles to warm up but since only
one or two staff fit in a vehicle, it makes group planning tough.
Quotes
Four trailer vendors were contacted, one said they were not interested and another did not respond.
Two quotes were obtained.
•Sundowner Trailers, Inc.$51,200
•Lano Equipment Inc.$55,426
Funding
As noted, $35,000 was allocated in the 2021 Fleet Fund. An additional $16,421 is remaining from the
purchase of the trailer mounted generator. This brings the total available to $51,421.
Attachment
•Quote from Sundowner Trailers, Inc.
Recommended Action
Motion to approve the resolution authorizing the purchase of a utility equipment trailer
5.6
5.6
RESOLUTION NO. 2021- _____
APPROVING THE PURCHASE OF A
UTILITY EQUIPMENT TRAILER
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational
activities in the City; and
WHEREAS, a utility equipment trailer carries needed tools, equipment, parts, and trench
box for utility infrastructure-related projects (including water main breaks); and
WHEREAS, the existing trench box trailer will be replaced by this expanded-capability
trailer; and
WHEREAS, funds are available in the Fleet Maintenance Fund for this purchase;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves
the purchase of a utility equipment trailer from Sundowner Trailers, Inc. for $51,200.
Adopted by the Crystal City Council this 16th day of February 2021.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
5.6
AGENDA
ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL
REGULAR MEETING
TUESDAY, FEBRUARY 16, 2021
IMMEDIATELY FOLLOWING THE 7:00 P.M. CITY COUNCIL MEETING
CRYSTAL CITY HALL
COUNCIL CHAMBERS
1. Call to order *
2. Roll call *
3. Approval of minutes from January 5, 2021 Annual Organizational Meeting
4. Presentation of 2020 Annual Report
5. Consider approval of 2021 Work Program
6. Development update *
7. Other business *
8. Adjournment *
*Items for which no materials are included in the packet
Page 1 of 3
Minutes of the
Economic Development Authority of the City of Crystal
Annual Organizational Meeting
Council Chambers
January 5, 2021
1. Call to Order
President LaRoche called the meeting of the Economic Development Authority of the
City of Crystal (EDA) to order at 7:28 p.m.
2. Roll Call
Upon call of the roll, the following members were present: Jim Adams, Brendan Banks,
John Budziszewski, David Cummings, Therese Kiser, Nancy LaRoche and Olga Parsons.
The following staff were present: Executive Director Anne Norris, Deputy Executive
Director John Sutter and City Attorney Troy Gilchrist.
3. Oath Office
The oath of office was administered to Commissioners Adams, Budziszewski, Cummings
and LaRoche.
4. Election of Officers
The Mayor recommended the following slate of EDA officers for 2021:
President: Parsons
Vice President: Banks
Secretary: Kiser
Treasurer: LaRoche
Moved by Commissioner Budziszewski (Banks) to approve the Mayor’s recommended
slate of EDA officers for 2021. Motion carried with Commissioners Adams, Banks,
Budziszewski, Cummings, Kiser, LaRoche and Parsons voting aye.
Commissioner LaRoche transferred the gavel and control of the meeting to newly elected
President Parsons.
5. Approval of Minutes
Moved by Commissioner Adams (LaRoche) to approve the minutes from the December
1, 2020 meeting. Motion carried with Commissioners Adams, Banks, Budziszewski,
Cummings, Kiser, LaRoche and Parsons voting aye.
6. Presentation - Development update and 2021 work program preview
Page 2 of 3
Mr. Sutter presented an update on previously approved or anticipated projects and a
preview of the 2021 Work Program.
Mr. Sutter answered a question about 3240 Hampshire, answering that staff does not
recommend selling it at this time due to potential development of other vacant lots to the
north.
Mr. Sutter answered a question about the status of 3600 Douglas Dr. N. and 5358 West
Broadway, and suggested that residents desiring a particular company or business to take
over those spaces could contact those businesses directly.
7. Other Business
There was no other business.
8. Adjournment
Moved by Commissioner Budziszewski (Kiser) to adjourn the meeting. Motion carried
with Commissioners Adams, Banks, Budziszewski, Cummings, Kiser, LaRoche and
Parsons voting aye.
The meeting adjourned at 7:58 p.m.
Page 3 of 3
These minutes of the January 5, 2021 meeting of the Crystal Economic Development Authority
were approved by the Authority on ________________ ____, 20___.
______________________________
Olga Parsons, President
ATTEST:
______________________________
Therese Kiser, Secretary
EDA Work Session
February 4, 2020
February 16, 2021
Staff Contact:
John Sutter
Community Development Director
(763) 531-1130
john.sutter@crystalmn.gov
www.crystalmn.gov
Scattered Site
Redevelopment
2018:
•Ten lots sold
Includes five city-owned surplus
property lots
•$61,900 average lot price
2019:
•Seven lots sold
Includes six city-owned surplus
property lots
•$68,333 average lot price
2020:
•No lot sales
There was plenty of demand, but
the remaining EDA properties
have development challenges
Scattered Site Redevelopment
Scattered Site Redevelopment
Home Improvement
Grant Program
•Primarily funded with
increment from existing
housing TIF district
•92 grants in 2020
54 in 2019
•$2,585 Average Grant in 2020
$2,979 in 2019
•$12,925 Average Project
in 2020
$14,895 in 2019
•$237,775 Total Grants in 2020
$160,873 in 2019
•$39,304 Total Admin in 2020
$26,681 in 2019
Community Fix-Up
Fund Loans
•Primarily funded with
increment from existing
housing TIF district
•Our funds are used to buy
down the interest rate
•May be paired with a Home
Improvement Grant
•5 loans with $113,759
project value in 2020
19 and $264,646 in 2019
•$6,061 EDA expenditure
in 2020
$15,911 in 2019
Deferred Home
Rehab Loans
•Federal (HUD/CDBG) and
state funds administered by
Hennepin County
•Repayment deferred, then
forgiven if borrower
continues to own and occupy
for 15 years
•5 loans in 2020
6 in 2019
•$110,255 total value
of projects in 2020
$148,000 in 2019
Other Home Improvement Assistance
Beautification -
Planter Boxes
•High-density plastic with internal water reservoir
•Installed by Public Works in spring and removed in fall
•Weeding and watering by adjacent businesses
•20 boxes
⁻Continued -8 boxes on Bass Lake Road
⁻New for 2020 -6 on 42nd and 6 on Douglas at 36th
•Paid for out of Beautification line item in EDA budget
⁻Cost to purchase 12 additional boxes was $3,696 (one-time expense)
⁻Cost for plant materials was $2,653 for 20 boxes plus other city planters (annual expense)
“Love Local” Business District Initiative
•What was it?
-Hennepin County pilot project to promote
local businesses during the holiday season
-Crystal’s Bass Lake Road strip selected as one
of 11 business districts in the county
•What did it do?
-Billboards in or near each district
-Print ads for four weeks in Sun Post; one
insert in Sun Post & Star Tribune
-Communications toolkit
-Website and social media posts
•What did we learn?
-Did not have a noticeable, immediate impact on business activity
-The tools are scalable and expandable to other/larger business districts
-Better to use the low/no-cost tools in a sustained manner to build consumer awareness gradually over time
Connecting Residents and Businesses
to COVID -19 Resources and Assistance
•Housing assistance outreach
(both owner-occupied and rental property)
-City website and social media posts
-Used our email list for rental property
owners to notify them of assistance and
asked them to pass info to tenants
•Business relief outreach
-City website and social media posts
-Created a business email list that will be
useful for other purposes
-Assistance was provided by federal, state
and county government
-Example: $688,000 of Hennepin County
assistance distributed to 74
Crystal businesses in 2020
(map at left)
City property at end of 2020 (north half)
City property at end of 2020 (south half)
February 16, 2021
John Sutter
Community Development Director
(763) 531-1130
john.sutter@crystalmn.gov
www.crystalmn.gov
Home Improvement Assistance
•Program budgets were adjusted in
2020 to reflect increased demand
•Contract with Center for Energy &
Environment runs through June 2022
•EDA will consider next contract (for
July 2022 -June 2023) in 4Q 2021
•Programs are largely funded with
available increment from a housing TIF
district that expires at the end of 2025
•TIF fund balance available after 2025
should be sufficient to continue
programs through 2028
•EDA, Planning Commission and City
Council will be asked to review and
approve TIF budget amendment in
March 2020
Continue existing programs
Home Improvement Grant and Community Fix-Up Loan
Development Opportunities
Developer Meetings
•Staff continues to meet with developers to
promote redevelopment opportunities
•Focus has been on the Town Center area
around Becker Park
•Pandemic-related uncertainty in the markets
has made developers even more cautious
•The lack of vacant land is a significant barrier
to new development –other cities have more
•The relatively low vacancy rate in Crystal’s
commercial buildings reduces owners’
incentive to sell for redevelopment
2021 activities
•Prepare “one-pagers” for several potential redevelopment sites where owners have
expressed an interest in selling –it’s the equivalent of an elevator pitch for developers
•Follow up with developers from previous discussions and seek out additional developers
•Seek Hennepin County buy-in for realignment of Douglas Dr/West Broadway intersection
•Goal is to put 1-2 deals together by end of 2021 for 2022 construction
Beautification and Branding –
Continued/Expanded Initiatives
Planter Boxes
•20 boxes will be placed in same areas as last year:
Bass Lake Road, 42nd Ave and Douglas Dr/36th Ave
•$6,500 budgeted for 2021:
-$3,000 available for flowers/materials
-$3,500 available to purchase 8 more boxes
▪3-4 for 36th Ave median west of Hwy 100
▪4-5 to augment 42nd and Douglas/36th
Litter Clean-Up (Sentenced to Service)
•STS crew picks up litter on commercial segments
of Bass Lake Road, West Broadway, 42nd Ave,
Douglas Dr/36th Ave and Bottineau Blvd
•Once every three weeks from April to November
•Can’t fully control litter, but it makes a difference
•$4,400 estimated expenditure
•$5,150 budgeted in Rubbish Removal line item
Façade Enhancement Incentive
•EDA share would be 50% of qualifying costs secured by a no-interest deferred loan to
be forgiven after 5 years
•We will seek Hennepin County funding (again)
•Staff may ask EDA to consider city-funded program if the county says no
•Challenges: ▪Most commercial spaces are not owner-occupied
▪Difficult to achieve desired outcome without design requirements
Murals
•Identify preferred locations (location, visibility, etc.)
•Seek private grants (typically require funds to pass through the city)
•Would need buy-in from property owners
“Town Center” Branding
•Will first use in marketing materials for developers
•Will update & refine –can be updated/changed
more often than city logo
•Expectation is for gradual uptake by the community
-like the neighborhood names which were developed more than 20 years ago
Beautification and Branding –
New Initiatives
Disposition of EDA Property
4824 56th
•Could be split into two 52.5’-wide single family lots
•Following up with MPCA and environmental consultant
to see if monitoring well on EDA lot can be removed
•Potential 2022 lot sale
5565 Vera Cruz
•Discussions with adjacent owner (flower shop)
stopped due to pandemic
•Will try again in 2021
•Could sell EDA lot to them, or rearrange lot lines to
create a buildable single family lot
4741 Welcome
•Guided medium density residential (2-6 units)
•2020 RFP re-issued with no submittal deadline and a
two-year completion requirement (instead of one)
•At least two builders have expressed interest
•If no proposals by April, will discuss options with EDA
Could explore splitting into two 40’-wide lots for
single family homes –would probably sell quickly
Disposition of EDA Property
3443 Douglas Dr and 3443 Edgewood
•Vacant lots south and west of Hampton Companies site
at 3501 Douglas Dr
•Extension of Edgewood north of 34th would be
required for development of EDA lots and others
owned by private parties -may not be feasible
•Reevaluate in 2022 after Hampton Companies assisted
living facility is complete
3401-3415 Douglas Dr
•Guided medium density residential -up to 16 units -
presumably townhomes but could be small apt. bldg.
•RFP in spring after 3501 Douglas gets underway
3354 Douglas Dr and 6213 34th
•Guided medium density residential -up to 12 units
•Property to south (3342 Douglas Dr) has a single family
home on two oversized lots
•3342 Douglas combined with current EDA site could
accommodate up to 30 units
•Hold until owner of 3342 Douglas ready to sell
Disposition of EDA Property
3240 Hampshire
•Remnant left over after selling lot at 3244
Hampshire for new home in 2000
•South portion not buildable (soils/wetland)
•North portion (east of/behind 3244) may
be buildable but would require driveway,
water and sewer from Georgia Avenue
•Determined infeasible as stand-alone
project; only makes sense if Georgia were
extended to develop more lots
•Continue to hold until there is interest
from owners to the north in selling for
development
3556 Major
•Currently for sale for $25,000 for new home
construction; lot is exceptionally narrow
3409 June
•One of 15 contiguous vacant lots with
limited development potential due to steep
slope, lack of access and fragmented
ownership (there are ten other owners)
•Four lots are owned by homeowners on Kyle
across the unimproved alley
•Attempt to sell to homeowner across alley
Next Steps
February 16 meeting:
Staff to answer questions and request EDA board approval
of the 2021 Work Program
Thank you
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: February 12, 2021
City Council
Second Work Session Agenda
Tuesday, February 16, 2021
Immediately following the City Council meeting
Council Chambers/Zoom Meeting
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the second work session of the Crystal City Council was held on Tuesday, February 16,
2021 at ______ p.m. electronically via Zoom and in the Council Chambers at City Hall, 4141
Douglas Drive, Crystal, Minnesota.
I. Attendance
Council members Staff
____ Cummings ____ Norris
____ Kiser ____ Therres
____ LaRoche ____ Gilchrist
____ Parsons ____ Ray
____ Adams ____ Revering
____ Banks ____ Sutter
____ Budziszewski ____ Serres
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. Blue Line Extension update.
2. Central Core Stormwater check-in.
3. New business. *
4. Announcements. *
III. Adjournment
The work session adjourned at ______ p.m.
* Denotes no supporting information included in the packet.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
__________________________________________________________________________
FROM: John Sutter, Community Development Director
TO: Anne Norris, City Manager (for February 16 work session)
DATE: February 11, 2020
SUBJECT: Blue Line Extension update
__________________________________________________________________________
Metro Transit and Hennepin County (the project team) are exploring alternate routes for the
Blue Line Extension that do not require the use BNSF Railway property.
Attachments:
1. Previous alignment map
2. Potential new alignment areas map
3. Anticipated project timeline
4. City of Crystal Project Principles
5. Metropolitan Council Project Principles
During the next 6-9 months, the project team will evaluate route alternatives using the criteria
adopted by the project’s Corridor Management Committee. There will be at least two public
review and comment opportunities during this period. By the end of 2021, the project team
expects to complete conceptual engineering including a layout and station locations, and an
evaluation of project benefits and impacts.
In Crystal, the operating assumption is that the new alignment would follow Bottineau
Boulevard (County Road 81).
• This right-of-way is somewhat constrained and the constraints vary depending the
location/segment.
• The same is true for land use: From south to north, the Crystal land uses along Bottineau
are residential, industrial, commercial, the airport, commercial and residential again.
• The layout concept that emerges may not be the same throughout Crystal, in terms of
where it is (in the median vs. alongside), what it is (at-grade vs. elevated), and so forth.
At the February 16 work session agenda, Councilmembers are encouraged to share any
questions or concerns with staff so we can carry those forward in our discussions with the
project team and adjacent cities.
COUNCIL STAFF REPORT
Blue Line Extension
1. Previous Alignment
2. Potential New Alignment Areas
3. Anticipated 2021 Work Timeline
Beyond 2021:
• Confirm environmental approach and conduct analysis to satisfy federal requirements
• Seek municipal consent (2022?)
• Develop construction plans and design details (2023-2024?)
• Construction (2025-2028?)
Note: The out years are a guess by Crystal staff
4. City of Crystal Alignment Principles
5. Metropolitan Council Project Principles
Memorandum
DATE: February 16, 2021
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
SUBJECT: Central Core Storm Water Project Check In
Council discussion questions
At the start of this item in the work session staff will provide a brief update on the work and information
gathered since the January work session. The core of the time is intended to be a Council-level policy
discussion around these two main questions:
1) How should the City approach balancing reducing flood damage with the impacts associated with
potential mitigation projects (such as tree removals)?
2) When properties are impacted due to flooding (potentially in the very distant future or maybe as
soon as this summer) and residents come to a Council meeting, what does the Council want to be
able to say to the residents?
Staff follow up on requested information
At the January work session, I was asked to provide additional information on a number of topics; below
is the requested information.
Native plantings
Native planting could be an option, it would add cost to the project and there would be additional
maintenance costs. Potential grants are available through the Minnesota Department of Natural
Resources (DNR) and Great River Greening. That said, Brad Fortin is working on grant applications for
other projects using these sources, so that would need to be kept in mind.
Brownwood portion of the overall project cost
Based on the 50% design, the estimated construction cost of the Brownwood portion of the project is
$520,000.
Communication with residents in identified potential flood risk areas
Attached to this work session packet is a concept letter with various enclosures that could be mailed to
the homes in any flood risk area. Council members are asked to review these documents to see if they
align with the Council’s thinking.
Resident input comments
As part of the resident input gathering effort, some great comments have been received that play into
the overall policy discussion on the larger scale. Below in italics are the direct comments from residents;
my comments follow in regular font to provide additional context.
1) “trees also contribute to the health of the surrounding community by removing carbon from the
atmosphere. With climate change threatening our very existence, for this reason alone it would
be foolhardy to remove these mature trees.” This comment focuses in on a key issue—impacting
natural resources to minimize natural weather impacts. which the impacted natural resources
have a role in reducing. As we have discussed, the challenge with storm water mitigation projects
is that many of the “easier” areas in terms of storage capacity and constructability are around
ponds. This comment applies not only to Brownwood, but many parks and natural areas in the
City.
2) “We purchased this house in XXXX after an exhaustive search in Minneapolis netted us nothing.
The pond and the woods were major factors in our decision to reside in Crystal.” Clearly, the
unprogrammed natural areas are a huge draw and benefit to the community. This comment ties
in with comment #1 with regards to potential impacts to natural areas for natural hazard
mitigation.
3) “My wife and I bought our property in XXXX. At that time, it was not in the FEMA flood plain and
no flood insurance was required. Sometime … the FEMA flood plain map was changed. I became
aware of the new map when I applied for a 2nd mortgage … and was told by the mortgage
company that flood insurance was required. I convinced them I only needed insurance on the
$25000 second mortgage (the first mortgage was paid in full). The premium for that was $400.
Had I been insuring the whole value of the property, like a person buying the house, I believe the
premium would have been in excess of $2000 annually. I expect this would be a deterrent to
anyone purchasing my home and thus I have a financial interest in the pond proposal as to how it
affects the flood plain map.” When the new FEMA maps come out in the coming years with the
increased rainfall and intensity information, it is very likely that a fair number of property owners
in Crystal will have a similar experience as this resident. This is why the City is looking into
potentially mitigating storm water flood risks, expanding awareness about the potential of a
property to be at risk, and exploring FEMA’s Community Rating System.
4) “many concerns from the neighbors about this project. Mainly, what effects it will have on
property values, the visual & audible barrier the foliage provides from 42 and the devastation of a
great natural habitat.” The comment raised about property values is important because it is the
flip side to the comment regarding the impact on property values of homes (and sale-ability) as a
result of properties being added to the mapped FEMA flood plain (see comment #3).
FEMA Community Rating System (https://www.fema.gov/floodplain-management/community-rating-system)
City staff have talked with DNR and FEMA staff about the Community Rating System (CRS). The program
is free as in there are no administrative costs, but considerable City staff time would need to be
dedicated to it. Once initiated, it would likely take about two years for the City to complete the process
and obtain a CRS rating.
FEMA Flood Insurance Policies
Crystal participates in the National Flood Insurance Program (NFIP), which means residents can purchase
federal flood insurance. However, flood insurance is required for all buildings in mapped FEMA 100—
year flood plains that are financed by federally backed loans or mortgages. Per FEMA, currently only 23
properties in the City have flood insurance. 11 of those are in Zone X, which is minimal risk, and 12 are in
areas with varying levels of risk. In April 2021, FEMA will be changing the insurance rates, but the
changes are not yet known. Should the City enter the CRS program and complete enough tasks to secure
a rate reduction for our residents, FEMA has said we should plan on the premium reduction being at
most 10% for the residents in a flood risk area and 5% for those in the minimal risk areas.
Watershed storm water modeling work
FEMA and the DNR are in the process of updating the FEMA floodplain maps. While this is anticipated to
take at least few years before the maps become official, the watersheds (both Bassett Creek and Shingle
Creek) have been engaged in this process. Bassett Creek recently completed updated storm water
modeling work as part of the process and developed preliminary mapping that identifies new potential
risk areas in the City. Although this model is not as detailed as the City’s Central Core model, the
outcome identifies a number of potential risk areas. Should the Council want to proceed with the efforts
to notify residents of the identified risks, I recommend including properties in the Bassett Creek
watershed (as well as Shingle Creek when that modeling work is done) in the education efforts, using the
same educational materials consistently across the City (but changing the maps based on the mailing
recipient’s location).
Requested Council Direction on Potential projects
Based on the results of the Council’s policy discussion at the work session, here is a list of the potential
projects that need Council direction:
1) Community outreach options (none or all the options are possible)
a. Pursue FEMA Community Rating System
b. Distribute flood risk informational materials
c. Continue to use social media, newsletter, etc. to distribute information
2) Gaulke (Option a and b are currently planned, Option c is possible add-on)
a. Relocate and reconstruct the storm water lift station. Estimated construction cost
$500,000.
b. Perform limited dredging (north end of pond) and limited lowering of Gaulke pond
elevation (0.73 feet). Estimated construction cost $310,000.
c. Dredge the remainder of Gaulke pond and lower the normal water elevation by up to
2.73 feet. This is a new concept that was developed after the last work session. It
assumes that the Brownwood Pond project does not move forward and that project
funding is moved to this project. Furthermore, the City would still need to notify
neighbors about this potential lowering and collect input. Finally, it assumes the City
obtains all the appropriate approvals from regulatory agencies. Estimated construction
cost $600,000 (assumes that all of the excavated material is contaminated, which would
be worst-case, and that this cost in addition to options a+b).
3) Brownwood (Only Option a, b, or c is possible)
a. Fully maximize the storm water storage potential at this location (see 50% design plans).
A neighborhood meeting would then be scheduled for later this spring and the design
process would continue. Estimated construction cost $520,000.
b. Look into scaling-back the project. Not only would this reduce the amount of storm water
stored, but significant tree removals would still be needed as many of the trees are
around the current pond. To perform any expansion, those trees would need to be
removed. A neighborhood meeting would then be scheduled for later this spring and the
design process would continue.
c. Stop further work on this project. The plan would be saved so that if at some future time
the project was of interest or need, futher design efforts could be resumed. A letter
would be sent to the adjacent property owners informing them of the project update.
4) Hagemeister (Only Option a or b is possible)
a. One very high-level concept drawing of this option was prepared. No funding is allocated
for design of this project and no cost estimate was developed. At this time, Council could
give direction that this potential project is worth evaluating at a later date. As noted in a
previous work session, this project may not be feasible and those issues would need to be
worked through. The further consideration of this project would be done through the
normal budget process and updates to the storm water long term plan.
b. Council could direct staff to continue work on this potential project, but that would
require changes to the already-approved storm water long term plan.
Attachments
1) Concept resident education letter and materials
2) National Flood Insurance Program – Community Rating System guidebook
Attachment 1: Concept resident eduation letter and materials
G:\Council Executive Summaries\2021\2.16.21\Worksession\Attachment 1a CONCEPT CRYSTAL LETTER 1.22.21.docx
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • www.crystalmn.gov
January 21, 2021
Dear Property Owner:
The purpose of this letter is to provide you with information on recent storm water and floodplain modeling
efforts. You are receiving this letter because your property is located in or near an area that the City’s or
Bassett Creek Watershed Management Commission (BCWMC) modeling study shows may be at risk during
rare, but very intense rain events. No action is required on your part. However, we wanted to make you
aware of this potential risk and provide you with some additional resources for more information. Please
note that neither the City or BCWMC changed anything to put your property at risk, we just conducted a
more detailed study than ever done before using the most current available rainfall data available. We are
providing you with the results for your awareness.
New flood model
In 2020, as part of an effort to better understand flooding risks and identify potential problem areas, the City
completed a storm water study which included storm water modeling through the central portion of Crystal.
The City’s effort was more detailed and used more current precipitation data than what goes into the FEMA
Flood Maps (available online https://msc.fema.gov/portal/home). In addition to having more detailed storm
sewer information and topographic (elevation) information, the analysis also used the most recent rainfall
data available from National Oceanic and Atmospheric Administration (NOAA). Due to an increase in
precipitation amounts observed and documented by NOAA, precipitation models for this region have been
adjusted and show that the Minneapolis/St Paul area receives about 20% more water during heavy rain
events than it did in decades past.
Prior to the City conducting this work, the BCWMC updated its flood model in May 2017 using the same
precipitation data.
What can you do?
• Review the information in this packet to learn more about the risk in your area
• Consider purchasing flood insurance
• Visit https://www.ready.gov/floods to learn more about other steps you can make to prepare
If you have any questions, please contact Utilities Supervisor Pat Sele at pat.sele@crystalmn.gov or (763)
531-1166.
Sincerely,
Mark Ray, PE
Director of Public Works
Enclosures
Virginia Cir
33 rd Ave
32nd Ave 33rd Cir32nd Pl
Kentucky Cir
Brogger Cir38 t h Cir Tw in O ak D r41 1/2 Ave NIdaho Cir
Cross La
41stPlMemoryLa
39 1/2 Ave NMaddalynPl
RobbinsLndgMildred Pl
40 1/2Ave
Orkla DrLowryAve N
27th Ave N
Rosalyn Ct39th 1/2 Ave N
27thPl
40th Ave N
41 stAve
A d e l lAve
B o o n e C i r 40th 1/2 Ave NKentleyAve
30thAve
E l m d a l e R d
Valders Ave NScottAve3 3 r dPl
42nd1/2Ave N
BiesDrRockford Rd
31 stAve
W Marie La
33rdPl N
FloridaAve NE M a r i e L a
JerseyCir
Cherokee PlViewcrestLa
Ham ptonRd Lake CvWisconsinAve N38 1/2Ave
EnsignAve
Wynnwood Rd
T e r r a
L i n d a D r JuneAve N3 7 t h A v e
Merr ibeeDr
M a n c h e s t er D r
GlendenTer
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dAv
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NIndianaAve NTriton Dr
Cu l ve r Rd
H
ubbard
Ave N
T
winO
akLa N
38thAve N
WinnetkaAve NNoble AveOrchardAveQuail AveLouisianaAve NRegentAveHill Pl
Perry AveXeniaAve N35th Pl N
35th Ave
Lee AveWelcomeAve NMajor AveKyle Ave44th Ave N
36 1/2 Cir
Vall ey Pl
L
a
mp
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D
r
NevadaAve NCavellAveRailroadAve NValle Vsta
CavellAve N2 9 t h A v e N
Dra ke Rd
40th Ave Vera CruzAve N34 th Ave N
Lakevie
w
Ave
Rose Manr Xylon Ave N39th Ave N
LakelandAve N LakelandAveLake Rd43rd Ave NToledo Ave NYatesAve N3 7 t h Av e N
33rdAve N
35 th Ave N
30thAve N
29th Pl N
St CroixAveMadisonAve WVirginiaAve 34th Pl N
ScottAve NZane Ave NLowry Ter
Do na La Orchard Ave N42nd Ave NZealand AveAquila AveRegent Ave NM arkw oo d D rBoone AveH
alifax
Ave N
32nd Ave N
38th Ave Adair Ave NHampshire AveMajorAve N32nd Pl N Idaho AveDouglas Dr NPennsylvaniaAveLeeAve NDawnview TerUtah AveNobleAve NLake DrNevada AveW isconsinAveWinfield Ave36th Ave
31st Ave N
Vale Crest RdXylon AvePerry Ave NSumter Ave3 4 t h A v e
Vera Cruz AveColorado AveHopewood La
MedicineLake Rd
Northern Dr
Brookridge AveRhode Island Ave N39th Ave
41st Ave N
36th Ave N
42nd Ave
28th Ave
29th Ave Xenia AveWelcome AveGeorgia AveZane AveEdgewood AveFlorida AveAdair AveDouglas DrYukon AveYates AveOregon AveMaryland AveWinnetkaAveLouisiana AveKyle Ave NQuail Ave NKentucky AveJersey AveNorthwood Pkwy
Winpark DrUnity Ave NBrunswick AveQuebec Ave45678
456781
456770
45679
4567102
4567156
100
GoldenValley
New Hope
Robbinsdale
Crystal
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100 -YE A R INUN DATIONSCrystal, MNCity of C r ystal
FIGURE 1
0 750 1,500
Feet
!;N
100-Year Inundation
Area
Municipal Boundary
Bassett Creek
Watershed Management
Commission
DRAFT
Imager y : NearMa p, 2020
Brownwood
Memory
Kentucky Cir
Idaho AveMarylandAve41st PlMemory La41st Ave
43rd Ave N
Jersey AveKentucky AveGeorgia AveHampshire Ave42nd Ave
44th Ave N
Louisiana Ave42nd Ave NNevada Ave45679
New Hope Crystal
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ME MORY ANDBROWNWOOD PONDSFLOODPLAIN E X TEN TSCrystal, MNCity of C r ystalFIGURE 3
0 260
Feet
!;N
PRELIMIN ARY 100-Year,24-Hour In undation Area
FEMA 10 0 Year Floodpl ain
Building Footprints
Municipal Boundary
DRAFT
Imager y : NearMa p, 2020
Brown wood
Gaulke
Hagemeister
41st Pl
Rockford Rd
39th Ave N
4 0 t h Av e N
Georgia AveFlorida AveEdgewood AveDouglas DrZane Ave NAdair Ave NHampshire AveColorado AveBrunswick Ave41st Ave N
45679
4567102
RobbinsdaleCrystal
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HAGE MEISTE R A NDGAULKE PON DSFLOODPLAIN E X TEN TSCrystal, MNCity of C r ystalFIGURE 2
0 300
Feet
!;N
PRELIMIN ARY 100-Year,24-Hour In undation Area
FEMA 10 0 Year Floodpl ain
Building Footprints
Municipal Boundary
DRAFT
Imager y : NearMa p, 2020
General Information Product 106
April 2010
100-Year Flood–It’s All About Chance
U.S. Department of the Interior
U.S. Geological Survey
In the 1960’s, the United States government
decided to use the 1-percent annual
exceedance probability (AEP) flood as
the basis for the National Flood Insurance
Program. The 1-percent AEP flood was
thought to be a fair balance between
protecting the public and overly stringent
regulation. Because the 1-percent AEP flood
has a 1 in 100 chance of being equaled or
exceeded in any 1 year, and it has an average
recurrence interval of 100 years, it often is referred to as the “100-year flood”.
Scientists and engineers frequently use statistical probability (chance) to put a context to
floods and their occurrence. If the probability of a particular flood magnitude being equaled
or exceeded is known, then risk can be assessed. To determine these probabilities all the
annual peak streamflow values measured at a streamgage are examined. A streamgage is
a location on a river where the height of the water and the quantity of flow (streamflow)
are recorded. The U.S. Geological Survey (USGS) operates more than 7,500 streamgages
nationwide (see map) that allow for assessment of the probability of floods. Examining all the
annual peak streamflow values that occurred at a streamgage with time allows us to estimate
the AEP for various flood magnitudes. For example, we can say there is a 1 in 100 chance
that next year’s flood will equal or
exceed the 1-percent AEP flood.
More recently, people talk about
larger floods, such as the “500-
year flood,” as tolerance for risk is
reduced and increased protection
from flooding is desired. The
“500-year flood” corresponds
to an AEP of 0.2 percent, which
means a flood of that size or
greater has a 0.2-percent chance
(or 1 in 500 chance) of occurring
in a given year.
A flood is any relatively high streamflow
overtopping the natural or artificial banks in
any reach of a stream. Floods occur for many
reasons, such as long-lasting rainfall over a broad
area, locally intense thunderstorm-generated
rainfall, or rapid melting of a large snow pack
with or without accompanying rainfall. Because
floods result from many different circumstances,
not all floods are equal in magnitude, duration, or
effect. Placing floods in context allows society to address such issues as the risk to life and
property, and to study and understand the environmental benefits of floods. Trying to place
contextual framework around floods is where such terms as “100-year flood” came into
being.
What is a Flood?
So what is a 100-year flood and how is it determined?
How accurate are estimates of the 1-percent Annual
Exceedance Probability (AEP) Flood (also known as the
100-year flood)?
Speaking of chance...
The “100-year
flood” is an
estimate of the
long-term average
recurrence interval,
which does not
mean that we really
have 100 years
between each flood
of greater or equal
magnitude. Floods
happen irregularly.
Consider the
following: if we
had 1,000 years of
streamflow data,
we would expect to see about 10 floods of equal or greater magnitude than the “100-
year flood.” These floods would not occur at 100-year intervals. In one part of the
1,000-year record it could be 15 or fewer years between “100-year floods,” whereas
in other parts, it could be 150 or more years between “100-year floods.”
The graph above shows how irregularly floods have occurred during the past 98
years on the Embarras River near Ste. Marie, IL. The magnitude of the 10-year flood
has been determined through statistical analysis to be approximately 31,100 cubic
feet per second (ft3/s). You can see from the graph that the actual interval between
floods greater than this magnitude ranged from 4 to 28 years, but the average of
these intervals is about 10 years.
Admittedly, use of such terms as the “100-year flood” can confuse or unintentionally
mislead those unfamiliar with flood science. Because of the potential confusion, the
U.S. Geological Survey,
along with other agencies,
is encouraging the use of
the annual exceedance
probability (AEP)
terminology instead of
the recurrence interval
terminology. For example,
one would discuss the
“1-percent AEP flood” as
opposed to the “100-year
flood.”
Current streamflow conditions for the United States
are available on the World Wide Web:waterwatch.usgs.gov
The accuracy of the 1-percent AEP flood varies depending on the amount of data available,
the accuracy of those data, land-use changes in the river drainage area, climate cycles,
and how well the data fits the statistical probability distribution. As a demonstration of
the uncertainty in the estimates of flood probability, the flood probability relation for the
Big Piney River near Big Piney, MO, is plotted in the figure below as the solid black line.
Above and below that solid black line are two dashed lines that represent the 90-percent
confidence intervals of this relation. These confidence intervals simply mean that we are
90-percent confident that the true flood magnitude for a particular AEP lies between the
confidence limit lines; or, there is a 10-percent chance that the true value lies somewhere
outside the confidence interval lines. The 1-percent AEP flood (“100-year flood”) for the
Big Piney River at this location has an estimated magnitude of 44,300 cubic feet per second
(ft3/s). We know that 44,300 ft3/s is an estimate, but by looking closer at the graph, we
can say that we are 90-percent confident that the true value of the 1-percent AEP flood is
between 36,600 ft3/s and 56,400 ft3/s.
Most policy makers and water managers often are more concerned with the height of
the water in the river (river levels) than the streamflow quantity. The uncertainty for the
streamflow quantity of the 1-percent AEP flood for the Big Piney River can be translated
into an uncertainty of the river level. A streamflow of 36,600 ft3/s corresponds to a river
level of 20.6 ft, whereas a streamflow of 56,400 ft3/s corresponds to a river level of 22.85 ft.
Stated another way, the flood probability analysis reveals that we are 90-percent sure that
the river elevation will be between 20.6 and 22.85 on the Big Piney River at Big Piney for
the 1-percent AEP flood.
Solid line through data indicates
fitted frequency curve; dashed lines
indicate 90-percent confidence lim-
its for the Big Piney River near Big
Piney, MO.
The 1-percent AEP flood has a 1-percent chance of occurring in any given year; however,
during the span of a 30-year mortgage, a home in the 1-percent AEP (100-year) floodplain
has a 26-percent chance of being flooded at least once during those 30 years! The value of
26 percent is based on probability theory that accounts for each of the 30 years having a
1-percent chance of flooding.
On the river near me, we have had two 100-year floods
in 15 years…I really am confused about this 100-year
flood stuff.
Haven’t we already had one this century?
New Information and Additional Data Installation of Flood Controls Urban Development
The designation of the
“100-year flood” was
changed for my river
recently—Why?
Robert R. Holmes, Jr. and
Karen Dinicola
Author information
For more information on this poster contact:
Office of Surface Water
415 National Center
Reston, Virginia 20192
703-648-5301
1,000
10,000
100,000
ANNUAL PEAK DISCHARGECUBIC FEET PER SECOND99.5 98 95 90 80 70 50 30 20 10 52 10 .5 0.2
ANNUAL EXCEEDANCE PROBABILITY, PERCENT
56,400 cubic feet per second
44,300 cubic feet per second
36,600 cubic feet per second
Upper band of 90-percent
confidence interval
Lower band of 90-percent
confidence interval
100,000
10,000
Annual Peak StreamflowCubic Feet Per Second 1,000 99.5 98 95 90 80 70 50 30 20 10 5 1 .5 .2
Annual Exceedance Probability, Percent
Cedar River at Cedar Rapids, IAAnnual PeakThe estimate of the magnitude of the 1-percent AEP (100-year) flood using only the first 20 years of data
(1903-1922) is quite different from the estimate using all available data (1903-2008). This is an example of
the value of long-term streamflow data.
Collecting more data and updating the 1-percent AEP (100-year) estimate provides better information for
agencies charged with managing flood-prone areas and protecting life and property.
1-percent AEP
(100-year) flood
1-percent AEP (100-year) flood
1903 to 1922 data
1903 to 2008 data
Green River near Auburn, WAAnnual PeakFlood control dams on the Green River in Washington State have
reduced the magnitude of floods.
1-percent AEP (100-year) flood
1-percent AEP (100-year) flood
1937 to 1961 data
1962 to 2007 data
Boneyard Creek at Urbana, ILAnnual PeakUrban development in Champaign-Urbana, IL has increased the magnitude of
flooding of the Boneyard Creek.
1-percent AEP (100-year) flood
1-percent AEP (100-year) flood
1948 to 1963 data
1964 to 2007 data
Incidence of the 10-year flood for the Embarras River at Ste. Marie, IL (03345500). The variability in time
between “10-year floods” ranges from 4 to as many as 28 years between floods.
17 yrs 11 yrs 5 yrs7 yrs7 yrs4 yrs7 yrs 28 yrs
“10-year flood”
31,140 CFS
6 yrs6 yrs
Annual Peak17 yrs 11 yrs 5 yrs 7 yrs 7 yrs 4 yrs 7 yrs 6 yrs 6 yrs28 yrs
10-year flood
31,100 cubic feet per second
yrs = years
WHY DO I NATIONAL FLOOD INSURANCE PROGRAM
NEED FLOOD INSURANCE?
LEARN MORE ABOUT YOUR
NFIP POLICY COVERAGE BELOW
The NFIP offers
building coverage.
The following items are a sample of those
covered under building coverage:
• The building and its foundation
• Electrical and plumbing systems
• Central air-conditioning, equipment,
furnaces, and water heaters
• Refrigerators, stoves, and dishwashers
• Permanently installed carpeting
• Window blinds
The NFIP offers coverage
for your belongings.
Whether you rent or own, make sure
to ask your insurance agent about
contents coverage. For most standard
policies, contents coverage is not
automatically included with the building
coverage. Contents coverage usually
covers items like:
• Personal belongings such as clothing,
furniture, and electronic equipment
• Carpets
• Washers and dryers
• Food freezers and the food in them
• Portable microwave ovens and
dishwashers
The NFIP offers some
basement coverage.
While flood insurance does not cover
basement improvements (such as
finished walls, floors, or ceilings), or
personal belongings kept in a basement
(such as furniture and other contents),
it does cover structural elements and
essential equipment kept in a basement,
such as hot water heaters and furnaces.
Christian White, home insurance adjuster,
assesses flood damage inside of a home in East
Baton Rouge Parish, Louisiana.
For more information about the NFIP and flood insurance,
contact your insurer or agent, or call 1-800-427-4661.
If you are deaf, hard of hearing, or have a speech disability
and use relay services, call 711 from your TTY.
F-002 | July 2018
Flood waters remain high in neighborhoods
impacted by Hurricane Matthew in Lumberton,
North Carolina.
Every property is vulnerable to flooding.
Flooding can happen anywhere, at any time. In fact, more than 20 percent of the NFIP’s
claims come from outside high-risk flood areas. That’s why it’s important to protect the life
you’ve built with flood insurance, even if you live in an area with low-to-moderate flooding risk.
The NFIP covers flooding
resulting from hurricanes or
other weather events.
The NFIP defines covered flooding as
any temporary event where the surface of
normally dry land is partially or completely
underwater. Flooding can be caused by:
• Overflow of inland (lake or river) or
coastal waters
• Pooling or runoff of surface waters
from any source, such as heavy rainfall
• Mudflows
• Collapse of land along the shore of a
lake or other body of water due to wave
or water currents
Property owners located in low-to-moderate risk areas should ask
their agents if they are eligible for the Preferred Risk Policy,
which provides flood insurance protection at a lower cost than a standard policy
in a high-risk area.
The low-cost Preferred Risk Policy is ideal for homes and other properties currently mapped
in low-to-moderate risk areas—and it costs homeowners an average of $439 a year.
You can purchase flood
insurance at any time.
There is usually a 30-day waiting period
before the policy goes into effect. There
are some exceptions:
• If you initially purchased flood
insurance while securing, adjusting, or
renewing a loan for your property, there
is no waiting period. Coverage goes
into effect when the loan is closed.
• If you live in an area newly affected by
a flood risk map change, review your
options with your insurance agent.
Additionally, the 30-day waiting period may
not apply if your property experiences
flood damage caused by wildfire in your
community. Learn more about the Post-
Wildfire Exception at fema.gov/wildfires-
you-need-flood-insurance.
Keeping these exceptions in mind, plan
ahead so you are not caught without
insurance. The policy does not cover losses
caused by a flood that occurred prior to the
policy becoming effective. In addition, you
cannot increase your insurance coverage
once a flood has begun.
DID YOU KNOW?
The government requires that homes
in high-risk flood areas are protected
by flood insurance if they are backed
by a federally regulated lender.
Lenders must notify borrowers of their
flooding risk, prior to closing, if their
property is in a high-risk flood area.
And remember, most
homeowners insurance does
NOT cover flood damage.
Unfortunately, many property owners do
not find out until it’s too late that their
policies do not cover flooding. The NFIP
offers a separate policy that protects your
single most important financial asset—
your home or business.
You can insure your condominium unit
or home with flood insurance for up to
$250,000 for the building and up to
$100,000 for the contents. Property
owners can insure their commercial
properties for up to $500,000 for the
building and $500,000 for the contents.
In the event of a flood, federal
disaster assistance may be
limited or unavailable.
Federal disaster assistance is available
only if the president declares a disaster.
Your home is covered by flood insurance
even if a disaster is not declared.
Disaster assistance comes in
two forms: A U.S. Small Business
Administration loan, which must be paid
back with interest, or a FEMA disaster
grant, which is about $5,000 on average
per household.
Both programs have strict eligibility
requirements based on individual need
and many disaster survivors may not
qualify. By comparison, the average
flood insurance claim is nearly $30,000
and does not have to be repaid.
Flood insurance is
available for individuals in
participating communities.
Today, more than 22,000 communities
participate in the NFIP and most people
who live in participating communities,
including renters and condo unit owners,
can purchase NFIP flood insurance.
Flood insurance coverage is not limited
to properties in a high-risk flood area.
That’s why it’s important to secure flood
insurance; because everywhere it can rain
in these communities, it can flood.
Those living in Coastal Barrier Resources
Systems (CBRS) or other protected areas
are not eligible for NFIP coverage.
Rupi Prasad purchased flood insurance for
peace of mind during her retirement years.
With help from the NFIP, she’s rebuilding after
Hurricane Harvey.
Learn more about Preferred Risk Policies here:
fema.gov/media-library/assets/documents/17576
Attachment 2: National Flood Insurance Program – Community Rating System guidebook
National Flood Insurance Program
Community Rating System
A Local Official’s Guide to
Saving Lives, Preventing Property Damage, and
Reducing the Cost of Flood Insurance
FEMA B 573 / 2018
FEMA
The Community
Rating System Works
Every year, flooding causes hundreds of millions of dollars’ worth of damage to homes and businesses around the country. Standard homeowners and commercial property insurance policies do not cover flood losses. To meet the need for this vital coverage, the Federal Emergency Management Agency (FEMA) administers the National Flood Insurance Program (NFIP). The NFIP offers reasonably priced flood insurance to all properties in communities that comply with minimum standards for floodplain management. The NFIP’s Community Rating System (CRS) credits community efforts beyond those minimum standards by reducing flood insurance premiums for the community’s property owners. The CRS is similar to—but separate from—the private insurance industry’s programs that grade communities on the effectiveness of their fire suppression and building code enforcement efforts. CRS discounts on flood insurance premiums range from 5% up to 45% (see Table 1), based on CRS credit points that are awarded to
communities. The discounts provide an incentive for communities to implement new flood protection activities that can help save lives and property when a flood occurs. The CRS provides credit under 19 public information and floodplain management activities described in the CRS Coordinator’s Manual. You’re probably already doing many of these activities. To get credit, community officials will need to prepare documentation that verifies these efforts. The CRS assigns credit points for each activity. Table 2 lists the activities and the possible number of credit points for each one. The table also shows the average number of credit points communities earn for each activity. These averages may give you a better indication than the maximums of what your community can expect. To be eligible for a CRS discount, your community must do Activity 310, Elevation Certificates. If you’re a designated repetitive loss community, you must also do Activity 510, Floodplain Management Planning. All other activities are optional.
Based on the total number of points your community earns, the CRS assigns you to one of ten classes. Your discount on flood insurance premiums is based on your class.
premiums. If your community earns as little as 500 points, it’s in Class 9, and property owners in the SFHA get a 5% discount. If a community does not apply or fails to receive at least 500 points, it’s in Class 10, and property owners get no discount. Table 1, below, shows the number of points required for each class and the corresponding discount.
For example, if your community earns 4,500 points or more, it qualifies for Class 1, and property owners in the in the Special Flood Hazard Area (SFHA) get a 45% discount on their insurance
Table 1.
How much discount property owners in your community can get
Rate Class Discount for
SFHA*
Discount for
Non-SFHA**
Credit Points
Required
1 45% 10% 4,500 +
2 40% 10% 4,000–4,499
3 35% 10% 3,500–3,999
4 30% 10% 3,500–3,499
5 25% 10% 3,000–2,999
6 20% 10% 2,500–2,499
7 15% 5% 1,500–1,999
8 10% 5% 1,000–1,499
9 5% 5% 500–999
10 0 0 0–499
* Special Flood Hazard Area
** Preferred Risk Policies are available only in B, C, and X Zones for properties that are
shown to have a minimal risk of flood damage. The Preferred Risk Policy does not receive
premium rate credits under the CRS because it already has a lower premium than other
policies. Although they are in SFHAs, Zones AR and A99 are limited to a 5% discount.
Premium reductions are subject to change.
Table 2.
What You Can Do to Get Credit The CRS grants credit for 19 different activities that fall into four series:
Series
300 Public Information Maximum
Points*
Average
Points *
This series credits programs that advise people
about the flood hazard, flood insurance, and
ways to reduce flood damage. The activities
also provide data insurance agents need for
accurate flood insurance rating.
310 Elevation Certificates 116 38
• Maintain FEMA elevation certificates for new
construction in the floodplain. (At a minimum, a
community must maintain certificates for buildings
built after the date of its CRS application.)
320 Map Information Service
• Provide Flood Insurance Rate Map information to
those who inquire, and publicize this service.
90 73
330 Outreach Projects
• Distribute outreach projects with messages about
flood hazards, flood insurance, flood protection
measures, and/or the natural and beneficial functions
of floodplains.
350 87
340 Hazard Disclosure
• Real estate agents advise potential purchasers of
flood-prone property about the flood hazard.
• Regulations require notice of the hazard.
80 14
350 Flood Protection Information
• The public library and/or community’s website
maintains references on flood insurance and flood
protection.
125 38
360 Flood Protection Assistance
• Give inquiring property owners technical advice on
how to protect their buildings from flooding, and
publicize this service.
110 55
370 Flood Insurance Promotion
• Assess flood insurance coverage within the
community and implement a plan to promote flood
insurance.
110 39
Series 300 Total 981 3448
*Maximum and average points are subject to change. See the current CRS Coordinator’s Manual
for the latest information.
Series 400 Mapping & Regulations Maximum Points*
Average Points *
This series credits programs that limit
floodplain development or provide increased protection to new and existing development.
410 Floodplain Mapping •Develop new flood elevations, floodway delineations, wave heights, or other regulatory flood hazard data for an area not mapped in detail by the flood insurance study. •Have a more restrictive mapping standard.
802 60
420 Open Space Preservation •Guarantee that currently open public or private floodplain parcels will be kept free from development. •Zone the floodplain for minimum lot sizes of 5 acres or larger.
2,020 509
430 Higher Regulatory Standards •Limit new buildings and/or fill in the floodplain. •Require freeboard. •Require soil tests or engineered foundations. •Require compensatory storage. •Require coastal construction standards in AE Zones. •Have regulations tailored to protect critical facilities or areas subject to special flood hazards (for example, alluvial fans, ice jams, subsidence, or coastal erosion).
2,042 270
440
Flood Data Maintenance •Keep flood and property data on computer records. •Use better base maps. •Maintain elevation reference marks.
222 115
450 Stormwater Management •Regulate new development throughout the water shed to ensure that post-development runoff is no
greater than pre-development runoff. •Regulate new construction to minimize soil erosion and protect or improve water quality.
755 132
Series 4 00 Total 5,841 1,086
Series
500 Flood Damage Reduction Maximum
Points*
Average
Points *
This series credits programs that reduce the
flood risk to existing development.
510 Floodplain Management Planning
• Prepare, adopt, implement, and update a
comprehensive flood hazard mitigation plan using a
standard planning pr ocess.
• Prepare an analysis of the repetitive flood loss areas
within the community.
Note: category C repetitive loss communities must
receive credit for either the floodplain
management plan or the repetitive loss area
analysis, above.
• Prepare, adopt, implement, and update a plan to
protect natural functions within the community’s
floodplain.
622 175
520 Acquisition and Relocation
• Acquire and/or relocate floodprone buildings so that
they are out of the floodplain.
2,250 195
530
540
Flood Protection
• Protect existing floodplain development by
floodproofing, elevation, or minor flood control
projects.
Drainage System Maintenance • Have a program for and conduct annual inspections
of all channels and detention basins; remove debris as
needed.
1,600
570
73
218
Series 5 00 Total 5,042 661
Series
600 Flood Preparedness Maximum
Points*
Average
Points *
This series credits flood warning, levee safety, and dam safety projects.
610 Flood Warning and Response
• Provide early flood warnings to the public, and have a
detailed flood response plan keyed to flood crest
predictions.
395 254
620 Levees
•Annually inspect and maintain existing levees; have a
system for recognizing the threat of levee failure and/or
overtopping, disseminating warnings, and providing
emergency response; and coordinate with operators of
critical facilities.
235 157
630
Dams
•Have a high-hazard-potential dam that could affect the
community; have a system for recognizing the threat of
dam failure, disseminating warnings, planning and
practicing emergency responses; and coordinating with
operators of critical facilities.
160 35
Series 6 00 Total 790 446
All Series Total 12,654 2,537
Additional Credit
Your community can get additional credit for regulating development outside the SFHA to the same standards as development inside the SFHA. There is also credit for assessing future flood conditions, including the impacts of future development, urbanization, and changing weather patterns. See the
CRS Coordinator’s Manual for full details. Many communities can qualify forwhat the CRS calls “state-based credit,” based on the activities orregulations a state or regional agencyimplements within communities. For example, some states have disclosure laws eligible for credit under Activity340 (Hazard Disclosure). Any community in those states can receive the state-based credit.
Your community may want to consider floodplain managementactivities not listed in the
CRS Coordinator’s Manual. You should evaluate these activities for their ability to increase public safety,reduce property damage, avoideconomic disruption and loss, and protect the environment. In addition,you can request a review of these activities to determine whether theycould be eligible for CRS credit. FEMAwelcomes innovative ways to preventor reduce flood damage.
How to Apply
Participation in the CRS is voluntary.If your community is in fullcompliance with the rules andregulations of the NFIP, you mayapply. There’s no application fee, andall CRS publications are free. Your community’s chief executiveofficer (your mayor, city manager, orother top official) must appoint a CRScoordinator to serve as the liaison between the community and FEMA.The coordinator should know the operations of all departments that deal with floodplain management andpublic information. And thecoordinator should be able to speakfor the community’s chief executive officer. To begin the application process, your community submits a letter of interest to your FEMA Regional Office and documents that you are implementing floodplain management activities that warrant at least 500 CRS credit points. On the CRS Resources website (www.CRSresources.org) you can find a sample letter; the CRS Quick Check, a tool that helps you assess your community’s possible credit points; and further instructions.
You may also want to download fromthat website a copy of the
CRS Coordinator’s Manual, which describes the program in full andprovides specific information,including eligible activities, requireddocumentation, and resources forassistance. Help is also available through the contact information below. CRS-related materials and many more resources are available at the CRS Resources website and on FEMA’s website (https://www.fema.gov/ national-flood-insurance-program-community-rating-system). After your community applies for a CRS classification, the CRS will verify the information and arrange for flood insurance premium discounts. For more info, write, phone, or fax:
NFIP/CRS P.O. Box 501016 Indianapolis, IN 46250-1016 (317) 848-2898 Fax: (201) 748-1936 e-mail: nfipcrs@iso.com
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