2020.10.20 Work Session Packet
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: October 16, 2020
City Council
Work Session Agenda
October 20, 2020
6:15 p.m.
Council Chambers/Zoom Meeting
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held at ______ p.m. on
October 20, 2020 in the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota.
I. Attendance
Council Members Staff
. ____ Adams ____ Norris
____ Banks ____ Therres
____ Budziszewski ____ Sutter
____ Deshler ____ McGann
____ Kiser
____ LaRoche
____ Parsons
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. 2021-2022 budget review.
2. Blue Line Extension Corridor Management Committee update.
III. Adjournment
The work session adjourned at ______ p.m.
*Denotes no supporting information included in the packet.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-
1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
October 20, 2020
Auditors recommended doing budget amendment for
Internal Service Funds
Net impact to budget is zero
Property tax revenue will be reallocated, and
department expenditures will be adjusted
2021 –2022 budget reflects this accounting change
Assuming a normal return to work in 2022
Council will be requested to consider budget amendment
on November 17th
Revenue changes
2020
October
Actual
2020
Budget
2020
Projection
2020
Increase
(Decrease)Explanation
Intergovermental
School Resource Officer 10,306$ 33,018$ 10,306$ (22,712)$
Due to COVID the School District is not providing
reimbursement
Fines and forfeits 92,923 275,000 110,000 (165,000)
Reduction due to COVID short staffed, no dedicated
traffic officer and the climate of policing
Fines - liquor and tobacco - 2,750 - (2,750)
No compliance checks competed due to COVID and
the tobacco law change
Grants - bullet proof vest - 12,000 4,000 (8,000)
Permits 309,072 559,500 443,300 (116,200) Based on 2020 trend
Housing - rental licensing 172,341 180,000 187,600 7,600 Based on 2020 trend
Fees - planning and zoning 2,085 7,000 2,700 (4,300) Based on 2020 trend
Fines - administrative 52,073 25,000 66,700 41,700 Based on 2020 trend
Recreation 125,139 621,575 127,716 (493,859) COVID
Total Revenue Increase (Decrease)763,939$ 1,715,843$ 952,322$ (763,521)$
Expenditures
Community Development
Contractual services 21,212$ 40,000$ 30,012$ (9,988)$ Electric permit inspections
Supplies, repairs and fuel 1,190 3,500 1,942 (1,558) Based on 2020 trend
Training and travel 1,364 2,100 1,826 (274)
Recreation -
Professional services 16,232 15,200 19,000 3,800
Rentals 17,281 10,000 19,000 9,000 COVID - portable toilet cleaning
Supplies, advertising and misc 12,426 24,100 19,475 (4,625)
Recreation programs 58,381 193,633 87,989 (105,644) COVID
Pool 300 184,793 300 (184,493) COVID - pool closed
Police - overtime 126,266 130,000 168,500 38,500
Total Expenditures Increase (Decrease)254,652$ 603,326$ 348,044$ (255,282)$
Net General Fund projected shortfall from 2020 budget 508,239$
Continue two-year budget and financial planning cycle
started with 2019-2020 budgets
Maintain current service levels with minimal impact to
residents and taxpayers while continuing to implement
the Council’s four priorities
Continue to fund capital needs so debt won’t be needed
for fleet, building or equipment purchases or
replacements
Continue to keep enterprise (utility) funds solvent with
modest utility rate increases
Assuming a normal return to work in 2022
2020 Levy
2020 %
Change
2021
Proposed
2021
Increase
(Decrease)
2021 %
Change
2022
Proposed
2022
Increase
(Decrease)
2022 %
Change
General levy 10,143,522$ 4.40 %12,084,489$ 1,940,967$ 19.14 %12,740,995$ 656,506$ 5.43 %
Capital improvements and Internal Service levy
Police Equipment Revolving 154,938 0.00 158,037 3,099 2.00 161,197 3,160 2.00
Park Improvement 358,914 44.54 480,511 121,597 33.88 606,999 126,488 26.32
Street Construction 110,144 0.00 114,550 4,406 4.00 119,132 4,582 4.00
Internal Service levy
Information Technology 159,179 0.00 - (159,179) -100.00 - - -
PIR - 0.00 - - - - - -
Buildings 1,072,295 83.02 - (1,072,295) -100.00 - - -
Fleet 85,680 0.00 - (85,680) -100.00 - - -
Total Capital Improvement and
Internal Service levy 1,941,150 44.42 753,098 (1,188,052) -61.20 887,328 134,230 17.82
EDA 282,744 0.00 300,000 17,256 6.10 310,000 10,000 3.33
12,367,416$ 9.03 %13,137,587$ 770,171$ 6.23 %13,938,323$ 800,736$ 6.10 %
% Increase from prior year
Amount
Percent
Levy
Increase Amount
Percent Levy
Increase
Operations 656,506$ 5.00%Licenses and permits (45,900)$ -0.35%
Capital 134,230 1.02%Charges for services 17,142 0.13%
EDA 10,000 0.08%Miscellaneous modifications 6,810 0.05%
Total Levy Increase 800,736$ 6.10%Administrative transfers in 25,683 0.20%
Wages and Benefits 455,811 3.47%
Assessing - County Assessor contract increase 7,000 0.05%
Finance - professional services 5,000 0.04%
Legal Services 7,344 0.06%
Police - contract services (custodial)12,500 0.10%
Elections (includes wages and benefits)5,000 0.04%
Community Center - biennial refinishing of gym floor 6,400 0.05%
Insurance 3,406 0.03%
Wage and benefit contingency (67,500) -0.51%
Street Maintenance - salt 7,000 0.05%
West Metro Fire District 52,867 0.40%
Internal Service Fund allocation increase 151,387 1.15%
Miscellaneous modifications 6,556 0.05%
Capital increases 134,230 1.02%
EDA 10,000 0.08%
800,736$ 6.10%
2019 2020 2021 2022
Actual Budget Proposed Proposed
REVENUES
Property taxes - operations 9,743,618$ 10,289,022$ 10,768,994$ 11,378,421$
Special assessments and other 52,000 52,000
Property taxes - Internal allocations 1,362,495 1,409,574
Licenses and permits 835,711 853,810 896,860 850,960
Intergovernmental revenues 1,907,764 1,787,339 1,777,489 1,777,489
Charges for services 811,940 891,402 846,711 863,853
Fines & forfeits 287,985 307,000 275,000 275,000
Investment income 116,464 94,512 125,000 125,000
Miscellaneous 69,675 82,683 68,000 68,000
TOTAL REVENUES 13,773,157 14,305,768 16,172,549 16,800,297
2020 2021 2020 to 2021 2020 to 2021 2020 to 2021 2020 to 2021
Increase % Increase Increase w/o % w/o IFS
Budget Proposed (Decrease)(Decrease)ISF Allocation Allocation
EXPENDITURES
General government 2,124,193$ 2,267,228$ 143,035$ 6.73%64,973$ 3.06%
Public safety 7,672,996 8,417,237 744,241 8.84%200,054 2.61%
Community Development 687,370 707,745 20,375 2.96%(6,772) -0.99%
Public works 2,562,263 3,071,311 509,048 16.57%36,848 1.44%
Recreation 1,733,204 2,188,530 455,326 20.81%75,192 4.34%
Interfund services transfer in 474,258 479,502 5,244 1.11%5,244 1.11%
TOTAL EXPENDITURES 14,780,026$ 16,652,051$ 1,872,025$ 11.24%370,294$ 2.51%
2019 2020 Adopted 2021 Proposed
Actual Budget Budget Budget
Revenue
Property Taxes and Special Assessments 281,635$ 288,399$ 300,000$ 310,000$
Charges for Services - - - -
Miscellaneous 2,000 28,000 - -
Interest Income 93,375 12,000 10,000 8,000
Total Revenue 377,010$ 328,399$ 310,000$ 318,000$
Expenditures
Personnel services 263,188$ 316,203$ 297,580$ 308,214$
Professional Services 15,370 41,000 20,000 20,000
Contractual Services 56,075 49,200 10,000 10,000
Internal Service Fund Charges - - 4,568 5,186
Printing 244 500 500 500
Miscellaneous 102,632 4,400 39,150 40,950
Transfer out 1,150,000 - - -
Prior period adjustment 295,000 - - -
Total Expenditures 1,882,509$ 411,303$ 371,798$ 384,850$
Net Revenue Over (Under) Appropriations (1,505,499)$ (82,904)$ (61,798)$ (66,850)$
Fund balance, January 1 5,436,833$ 3,931,334$ 3,848,430$ 3,786,632$
Fund balance, December 31 3,931,334$ 3,848,430$ 3,786,632$ 3,719,782$
2022 Proposed
Total General Fund Increase over 2020 579,072$
Non-tax Revenue increases (decreases)Expenditure increases (decreases)
Special assessments (18,500)$ Wages and benefits 338,301$
Delinquent property taxes and interest (28,000) Police K-9 overtime 7,100
Charges for services (47,192) Assessing contract 26,000
Licenses and permits (66,950) Finance professional services 10,000
(4,650) 9,475
School resource officer (33,000) Police mental health 35,000
Fines and forfeits (32,000) Elections (112,596)
SAC charges (25,000) Streets - salt (7,000)
Antenna charges 17,000 Miscellaneous reductions (21,406)
City provided services to others (10,500) West Metro Fire District 58,250
Interest earnings 30,488 Total Expenditure increases (decreases)343,124$
Recreation (16,385)
Miscellaneous modifications (6,503) Total General Fund Increase over 2020 579,072$
Transfers 5,244
Total Non-tax Revenue increases (decreases)(235,948)
Intergovernmental revenue (bulletproof
vests and post-board reimb)
Human resources - professional services
and service contracts
Memorandum
DATE: October 14, 2020
TO: Mayor and City Council
FROM: Anne Norris, City Manager
SUBJECT: Blue Line Extension Corridor Management Committee Update
____________________________________________________________________
The Blue Line Extension Corridor Management Committee (CMC) met on October 8.
Governor Walz attended the meeting to express his support for the Blue Line Extension
as a light rail line and to update the Committee on his opinion that it is time to look at an
alignment that is not within the BNSF right-of-way. After the Governor’s comments, the
Committee discussed public input in considering alternative alignments.
Mayor Adams and city staff attended the meeting and will provide additional information
on the CMC meeting at the October 20 work session.