2020.05.05 Council Meeting Packet4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Posted: April 30, 2020
City Council Meeting Schedule
Tuesday, May 5, 2020
Time Type of meeting Location
7:00 p.m. City Council Meeting
Council
Chambers/Zoom
meeting
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at
(763)531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
In accordance with the requirements of Minnesota Statutes, Section 13D.021, Mayor Jim Adams of Crystal
has determined that, due to the outbreak of COVID-19 (otherwise known as “Coronavirus”) it is not
practical or prudent to hold an in-person meeting.
Some members of the City Council may be participating via telephone or other electronic means.
Members of the public may monitor the meeting by a scheduled Zoom meeting.
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CITY OF CRYSTAL
CITY COUNCIL MEETING
NOTICE OF MEETING BY TELEPHONE OR OTHER
ELECTRONIC MEANS
NOTICE IS HEREBY GIVEN that the City Council of the City of Crystal will hold its regular
meeting on Tuesday, May 5, 2020 at 7:00 p.m. at Crystal City Hall, 4141 Douglas Drive, Crystal
Minnesota.
In accordance with the requirements of Minnesota Statutes, Section 13D.021, Mayor Jim Adams
of Crystal has determined that, due to the outbreak of COVID-19 (otherwise known as
“Coronavirus”) it is not practical or prudent to hold an in-person meeting.
Some members of the City Council may be participating via telephone or other electronic means.
Members of the public may monitor the meeting by a scheduled Zoom meeting.
Topic: City of Crystal | 5/5 City Council Meeting
Time: May 5, 2020 06:55 PM Central Time (US and Canada)
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+1 929 205 6099 US (New York)
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Page 1 of 3
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
City Council Meeting Agenda
Tuesday, May 5, 2020
7 p.m.
Council Chambers/Zoom Meeting
The city manager’s comments are bolded.
1. Call to Order, Roll Call and Pledge of Allegiance
2. Approval of Agenda
The Council will consider approval of the agenda.
3. Announcement and Proclamation
3.1. Police Chief Stephanie Revering will make announcements regarding 2020 Police Week and the
Mayor will proclaim May 10 – 16 as Police Week.
4. Consent Agenda
The Council will consider the following items, which are routine and non-controversial in nature, in a
single motion:
4.1. Approval of the minutes from the following meetings:
a. The City Council work session on April 16, 2020.
b. The City Council meeting on April 21, 2020.
c. The City Council work session on April 21, 2020.
4.2. Approval of the list of license applications submitted by the city clerk to the City Council, a list
that is on file in the office of the city clerk.
4.3. Approval of a resolution accepting the following donation:
a. $7,500 from VFW Post 494 for the K9 Unit.
5. Open Forum
(The City Council appreciates hearing from citizens about items of concern and desires to set aside
time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is
limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding
officer, extend the total time allowed for a topic. By rule, no action may be taken on any item
brought before the Council during Open Forum. The Council may place items discussed during Open
Forum onto subsequent council meeting agendas.)
Crystal City Council Meeting Agenda
May 5, 2020
Page 2 of 3
6. Regular Agenda
6.1. The Council will consider approval of disbursements over $25,000 submitted by the finance
department to the city council, a list that is on file in the office of the finance department.
Recommend approval of disbursements over $25,000.
6.2. The Council will consider a resolution authorizing the backup generator at the west lift station.
The Utilities capital plan includes funds for purchase and installation of a back-up generator at
the west lift station. Recommend approval of the resolution authorizing this purchase.
6.3. The Council will consider a resolution authorizing the fiber optic installation to New Hope’s
north water tower.
Crystal will be managing this Joint Water Commission (JWC) project to install fiber from where
it currently is (Crystal’s pump house and Golden Valley water tower) to New Hope’s north
water tower for security and redundancy purposes. Recommend approval of the resolution
authorizing this project.
6.4. The Council will consider a resolution authorizing the fiber optic installation to the west lift
station.
Since the JWC is installing fiber to connect water operations, for security and redundancy
purposes it makes sense to take this opportunity to install fiber to Crystal’s west lift station.
Although this project is not in the Utilities capital plan, there are savings from previous capital
projects to pay for this improvement. Recommend approval of the resolution authorizing this
project.
6.5. The Council will consider a resolution entering into a contract with Noble Conservation Solutions
for $43,008.90 for LED lighting improvements at the Crystal Community Center and Crystal Cove
Aquatic Center.
There are funds in the 2020 capital building fund for making LED lighting improvements at the
Community Center and pool building. Recommend approval of the resolution authorizing this
project with Noble Conservation Solutions.
6.6. The Council will consider a resolution providing relief from certain fees during the COVID-19
health emergency.
During the April 16 work session the City Council discussed prorating fees for on-sale liquor
license due to the current health emergency. Recommend approval of the resolution
providing for a two months’ credit for on-sale liquor licenses and waiving late fees for utility
customers from March 22 until such time as city offices are open to the public again.
Crystal City Council Meeting Agenda
May 5, 2020
Page 3 of 3
6.7. The Council will consider the first reading of an ordinance amending Chapter 7 of the City Code
regarding public utilities.
In 2019, water and sewer rates were adjusted so billing was based primarily on consumption
and during the City Code review, corresponding changes were made to the Code. In reviewing
the utility billing process over the winter, staff noticed several outdated or unnecessary
references in Chapter 7 of the City Code. Recommend approval of the first reading of the
ordinance making these changes.
7. Announcements
a. The next City Council meeting is Tuesday, May 19, at 7 p.m. in the Council Chambers at City Hall.
b. Local organizations are invited to lead the pledge at City Council meetings; contact city staff for
information.
c. City Council meetings and work sessions are open to the public. Current and previous meetings
are available for viewing and listening at www.crystalmn.gov.
8. Adjournment
* Denotes no supporting information included in the packet.
Have a great weekend; stay healthy. See you at Tuesday’s meeting.
"NATIONAL POLICE WEEK"
MAY 10-16, 2020
"PEACE OFFICER MEMORIAL DAY"
MAY 15, 2020
WHEREAS, the week of May 10 to 16, 2020, is National Police Week in the United
States.
WHEREAS, there are approximately 900,000 law enforcement officers serving in
communities across the United States, including the dedicated members of the Crystal
Police Department.
WHEREAS, over 58,000 assaults against law enforcement officers are reported each year,
resulting in approximately 17,000 injuries.
WHEREAS, since the first recorded death in 1791, a total of 22,217 law enforcement
officers in the United States have made the ultimate sacrifice and died in the line of duty,
including 287 Minnesota law enforcement officers.
WHEREAS, the names of these dedicated public servants are engraved on the walls of the
National Law Enforcement Memorial in Washington, D.C.
WHEREAS, 307 new names of fallen heroes, including two officers from Minnesota, are
being added to the National Law Enforcement Memorial this spring, including 135 line of
duty deaths in 2019 and 172 officers who died in previous years but whose stories of
sacrifice had been lost to history until now.
WHEREAS, May 15th is designated as Peace Officer Memorial Day, in honor of all the
fallen officers and their families and U.S. Flags should be flown at half-staff.
NOW, THEREFORE, I, Jim Adams, Mayor of The City of Crystal, hereby recognize
May 10th – 16th, 2020 as NATIONAL POLICE WEEK in the City of Crystal, MN and call
upon the people of Crystal to observe this week in honor of the men and women whose
diligence and professionalism keep the residents and city of Crystal safe.
___________________________
Jim Adams, Mayor
Dated This 5th Day of May 2020
3.1
Crystal City Council work session minutes April 16, 2020
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held at 6:35 p.m. on April 16, 2020 electronically
via Zoom and in the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor
Adams called the meeting to order.
I.Attendance
The city manager recorded the attendance for City Council members and staff:
Council members present in the Council Chambers at City Hall: Mayor Adams and Council
Member LaRoche.
Council members present via Zoom: Parsons, Banks, Budziszewski, Deshler and Kiser.
City Manager A. Norris was present in the Council Chambers at City Hall.
City staff present via Zoom: Assistant City Manager K. Therres, Finance Director J. McGann,
Recreation Director J. Elholm, Public Works Director M. Ray, Police Chief S. Revering,
Community Development Director J. Sutter and City Clerk C. Serres.
II.Agenda
The Council and staff discussed the following item:
1.2020 budget update and 2021-2022 budget preview.
III.Adjournment
The work session adjourned at 7:44 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
4.1(a)
Crystal City Council meeting minutes April 21, 2020
Page 1 of 4
1.Call to Order
Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on
April 21, 2020 at 7:01 p.m. electronically via Zoom and in the Council Chambers at City Hall, 4141
Douglas Dr. N. in Crystal, Minnesota. Mayor Adams called the meeting to order.
Roll Call
Mayor Adams asked the city manager to call the roll for elected officials. Upon roll call, the following
attendance was recorded:
Mayor Adams was present in the Council Chambers at City Hall.
Council members present via Zoom: Banks, Budziszewski, Deshler, Kiser, LaRoche and Parsons.
City Manager A. Norris was present in the Council Chambers at City Hall.
City staff present via Zoom: Assistant City Manager K. Therres, City Attorney T. Gilchrist, Public
Works Director M. Ray, Recreation Director J. Elholm, Police Chief S. Revering, Community
Development Director J. Sutter, West Metro Fire-Rescue District Chief S. Larson and City Clerk C.
Serres.
Pledge of Allegiance
Mayor Adams led the Council and audience in the Pledge of Allegiance.
2.Approval of Agenda
The Council considered approval of the agenda.
Moved by Council Member LaRoche and seconded by Council Member Kiser to approve the agenda.
By roll call and voting aye: Deshler, Kiser, LaRoche, Parsons, Adams, Banks and Budziszewski.
Motion carried.
3.Proclamations
3.1 The Mayor proclaimed May 4 – 9 as Arbor Week.
3.2 The Mayor proclaimed May 17 – 23 as Public Works Week.
4.Consent Agenda
The Council considered the following items, which are routine and non-controversial in nature, in a
single motion:
4.1 Approval of the minutes from the following meetings:
a.The City Council meeting on April 7, 2020.
b.The City Council work session on April 7, 2020.
4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list
that is on file in the office of the city clerk.
4.3 Approval of Resolution No. 2020-45, accepting the following donations:
a.$431.46 from Crystal Crime Prevention Board for the K9 Unit.
b.$1,700 from Crystal Crime Prevention Board for community policing.
4.1(b)
Crystal City Council meeting minutes April 21, 2020
Page 2 of 4
Mayor Adams requested item 4.1 be removed from the consent agenda. (Items removed from the
consent agenda are added to the regular agenda before the first regular agenda item.)
Moved by Council Member Budziszewski and seconded by Council Member LaRoche to approve the
consent agenda with this change.
By roll call and voting aye: Kiser, LaRoche, Parsons, Adams, Banks, Budziszewski and Deshler.
Motion carried.
5. Open Forum
No public comment was given during open forum.
6. Regular Agenda
4.1 The Council considered approval of the minutes from the following meetings:
a. The City Council meeting on April 7, 2020.
b. The City Council work session on April 7, 2020.
Moved by Council Member LaRoche and seconded by Council Member Budziszewski to approve
the City Council meeting minutes from April 7, 2020 and the City Council work session minutes
from April 7, 2020.
By roll call and voting aye: LaRoche, Parsons, Adams, Banks, Budziszewski, Deshler and Kiser.
Motion carried.
6.1 The Council considered approval of disbursements over $25,000 submitted by the finance
department to the City Council, a list that is on file in the office of the finance department.
Moved by Council Member Budziszewski and seconded by Council Member Banks to approve
the list of disbursements over $25,000.
By roll call and voting aye: Parsons, Adams, Banks, Budziszewski, Deshler, Kiser and LaRoche.
Motion carried.
6.2 The Council considered a resolution to authorize the professional services agreement with Barr
Engineering for storm water project planning.
Public Works Director Mark Ray addressed the Council.
Moved by Council Member LaRoche and seconded by Council Member Parsons to adopt the
following resolution:
RESOLUTION NO. 2020 – 46
AUTHORIZING THE PROFESSIONAL SERVICES AGREEMENT
WITH BARR ENGINEERING COMPANY
4.1(b)
Crystal City Council meeting minutes April 21, 2020
Page 3 of 4
By roll call and voting aye: Adams, Banks, Budziszewski, Deshler, Kiser, LaRoche and Parsons.
Motion carried, resolution declared adopted.
6.3 The Council considered a resolution to authorize the agreement with the City of New Hope
regarding costs for the 2020 mill and overlay project.
Public Works Director Mark Ray addressed the Council.
Moved by Council Member Kiser and seconded by Council Member Deshler to adopt the
following resolution:
RESOLUTION NO. 2020 – 47
AUTHORIZING THE JOINT POWERS AGREEMENT WITH THE CITY OF NEW HOPE
FOR BITUMINOUS STREET RESURFACING PROJECT
32ND AVENUE NORTH
By roll call and voting aye: Banks, Budziszewski, Deshler, Kiser, LaRoche, Parsons and Adams.
Motion carried, resolution declared adopted.
6.4 The Council considered a resolution to authorize the contract for the 2020 Utility Reconstruction
Project.
Public Works Director Mark Ray addressed the Council.
Moved by Council Member LaRoche and seconded by Council Member Kiser to adopt the
following resolution:
RESOLUTION NO. 2020 – 48
AWARD CONTRACT FOR
2020 UTILITY RECONSTRUCTION PROJECT
By roll call and voting aye: Budziszewski, Deshler, Kiser, LaRoche, Parsons, Adams and Banks.
Motion carried, resolution declared adopted.
6.5 The Council considered two resolutions for the West Broadway Infiltration project: a) the
resolution approving plans and specifications for the W. Broadway Infiltration Project; and b)
the resolution authorizing the advertisement for bids for the W. Broadway Infiltration Project.
Public Works Director Mark Ray addressed the Council.
Moved by Council Member Deshler and seconded by Council Member Budziszewski to adopt
the following resolution:
RESOLUTION NO. 2020 – 49
APPROVING PLANS AND SPECIFICATIONS FOR THE
5747 W. BROADWAY STORM WATER INFILTRATION SYSTEM
4.1(b)
Crystal City Council meeting minutes April 21, 2020
Page 4 of 4
By roll call and voting aye: Deshler, Kiser, LaRoche, Parsons, Adams, Banks and Deshler.
Moved by Council Member Deshler and seconded by Council Member Budziszewski to adopt
the following resolution:
RESOLUTION NO. 2020 – 50
ORDERING ADVERTISEMENT FOR BIDS FOR THE
5747 W. BROADWAY STORM SEWER INFLITRATION SYSTEM
By roll call and voting aye: Kiser, LaRoche, Parsons, Adams, Banks, Budziszewski and Deshler.
Motion carried, resolution declared adopted.
7. Announcements
The Council made several announcements about upcoming events.
8. Adjournment
Moved by Council Member Budziszewski and seconded by Council Member LaRoche to adjourn the
meeting.
By roll call and voting aye: LaRoche, Parsons, Adams, Budziszewski, Deshler and Kiser.
Motion carried.
The meeting adjourned at 7:42 p.m.
_____________________________________
Jim Adams, Mayor
ATTEST:
__________________________________
Christina Serres, City Clerk
4.1(b)
Crystal City Council work session minutes April 21, 2020
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held at 7:42 p.m. on April 21, 2020 electronically
via Zoom and in the Council Chambers at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor
Adams called the meeting to order.
I.Attendance
The city manager recorded the attendance for City Council members and staff:
Mayor Adams was present in the Council Chambers at City Hall.
Council members present via Zoom: Banks, Budziszewski, Deshler, Kiser, LaRoche and Parsons.
City Manager A. Norris was present in the Council Chambers at City Hall.
City staff present via Zoom: Assistant City Manager K. Therres, City Attorney T. Gilchrist, Police
Chief S. Revering, Deputy Police Chief B. Hubbard, Recreation Director J. Elholm, Public Works
Director M. Ray, Community Development Director J. Sutter, West Metro Fire-Rescue District
Chief S. Larson and City Clerk C. Serres.
II.Agenda
The Council and staff discussed the following item:
1.2019 Crystal Police Annual Report.
III.Adjournment
The work session adjourned at 8:05 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
4.1(c)
Page 1 of 1
City of Crystal Council Meeting
May 5, 2020
Applications for City License
Rental – New
3428 Lee Ave. N. – Sogdiana LLC (Conditional)
5202 Quail Ave. N. – Jay Bawar (Conditional)
6917 50th Ave. N. – HPA US1 LLC (Conditional)
Rental – Renewal
5630 Adair Ave. N. – Steve Mohn
5205 Angeline Ave. N. – Austin Lutz
3505 Douglas Dr. N. – FTKD Properties
4357 Douglas Dr. N. – Andrew and Janet Prest
3005 Florida Ave. N. – Judy A and Eric J Bolin
4325 Georgia Ave. N. – Michael Haggerty
2709-2711 Hampshire Ave. N. – Katherine S Olson
4518 Jersey Ave. N. – IH3 Property Minnesota LP
4801 Louisiana Ave. N. – Reill Properties LLC
5733 Nevada Ave. N. – Nicole Arvold
3548 Perry Ave. N. – Keith Simmerman
5525-5527 Quail Ave. N. – Lloyd and Marilyn Olson
6424 45th Ave. N. – Kathryn Blaul
5022 49th Ave. N. – MNSF
7123 54th Ave. N. – Alan Trout
6418 61st Ave. N. – Godiva Properties LLC
Tree Trimmer
Abortech Stump & Tree Removal 6332 Rhode Island Ave N Brooklyn Park, MN 55428
Latchkey Inc 2205 Bloomington Ave Minneapolis, MN 55404
4.2
CITY OF CRYSTAL
RESOLUTION NO. 2020 –
RESOLUTION ACCEPTING A DONATION FROM
VFW POST 494
WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution; and
WHEREAS, said donations must be accepted by a resolution adopted by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the
following donation:
Donor Purpose Amount
VFW Post 494 K9 Unit $7,500
AND, BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks the above-
named for its generous donation.
Dated: May 5, 2020
By: __________________________
Jim Adams, Mayor
ATTEST:
______________________________
Christina Serres, City Clerk
4.3
DATE:April 28, 2020
TO:Anne Norris, City Manager
City of Crystal City Council
FROM:Jean McGann, Contracted Finance Director
RE:Expenditures over $25,000
Payee Amount
West Metro Fire Rescue District April contribution to West Metro Fire $106,380.00
Boys Water Products Valves and hydrants for utility reconstruction project $55,595.64
Metropolitan Council Environmental ServicesWastewater service for May $137,128.09
MN PERA Employee and city required contributions for 4/17/20 pay date $60,251.05
$359,354.78
Description
6.1
Memorandum
DATE: May 5, 2020
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
Patrick Sele, Utilities Superintendent
SUBJECT: Purchase of permanent backup generator at the West lift station
Background
The 2020 CIP includes the purchase and installation of a permanent backup generator at the West
sanitary sewer lift station (on 41st Ave just west of City Hall) and allocated $50,000 for this work.
The West lift station pumps approximately 32 million gallons per year.
Providing a permanent mount backup will provide an added layer of redundancy in lift station
operation. Currently, if the power goes out staff must be called in to bring a generator to the pump
station. Based on the sanitary sewer flows to the west lift station, if power were to go out during a
major rain event, the City would have approximately 30 minutes to get a generator to the site
before there could be a backup into a home’s basement. The proposed backup generator will be a
natural gas generator that is connected to Centerpoint’s distribution system. It will automatically
turn on when the normal power supply is disrupted and does not need to be monitored
continuously by on-site personnel.
Cost
Two quotes were obtained for the proposed purchase and installation:
•Taylor Electric $53,306
•Hunt Electric $72,220
Neither quote included the cost for gas installation by CenterPoint Energy. That cost will be $2,000.
This brings to the total project cost to $55,306.
Funding
$50,000 was allocated in the project budget. Additionally, the 2019 sanitary sewer lining project
was $118,377.99 under budget. It is proposed to use $5,306 from this project to cover the
difference.
Recommended Action Motion to approve the resolution authorizing the purchase and installation
of the backup generator at the West sanitary sewer lift station.
6.2
Estimate
Date
2/14/2020
Estimate #
1222
Name / Address
City of Crystal
4141 Douglas Drive N.
Crystal, MN 55422
Taylor Electric Co.
19717 207th Street
Big Lake, MN 55309
Project
Thanks for the opportunity to quote this Project!
Phone #
763-263-5703
Fax #
763-263-5709
E-mail
pfulkerson@taylorelectricco.net
Total
Description Qty Rate Total
41st Avenue Lift Station Generator and Automatic Transfer Switch
Installation.
Lump Sum Price 53,306.00 53,306.00
***INCLUDES**
1) Electrical Permit
2) Run New Service Entrance Conduit and Conductors
Underground from Xcel Energy Utility Pole on the opposite side of
the Street. Install New Conduit Mast and Conductors up Utility
Pole. Conduits to be Installed via Open Cut Method. (City to
remove and replace Asphalt for Open Cut across Street)
3) Remove Old Wood Pole at Lift Station site and return to Owner.
4) Furnish and Install New Panel with Legs and Skirts, New Panel
will be the same size as the existing Control Panel. Install New Legs
and Skirts to the Existing Control Panel and Bolt New and Old
Panels together back to back. Mount New Transfer Switch and
Meter Socket on the end of Panels.
5) Install New Concrete Pad for double sided Control Panel.
6) Furnish and Install 40 KW Generac Natural Gas Generator with
Level 2 Sound Attenuated Enclosure.
7) Furnish and Install Service Entrance Rated 100 Amp Automatic
Transfer Switch.
8) Install Concrete Pad for Generator
9) Install Natural Gas Piping between Gas Utility Meter and
Generator.
Page 1
6.2
Estimate
Date
2/14/2020
Estimate #
1222
Name / Address
City of Crystal
4141 Douglas Drive N.
Crystal, MN 55422
Taylor Electric Co.
19717 207th Street
Big Lake, MN 55309
Project
Thanks for the opportunity to quote this Project!
Phone #
763-263-5703
Fax #
763-263-5709
E-mail
pfulkerson@taylorelectricco.net
Total
Description Qty Rate Total
10) All Conduits and Wiring to Complete Installation including
Generator Call from ATS, Generator Run and Common Alarm from
Generator to Cities Existing Control Panel, ATS on Normal or
Utility Power from ATS to Cities Existing Control Panel and Feeder
Conductors from Generator to ATS.
***EXCLUDES***
1) Bond of any kind.
2) Coordination of Natural Gas Utility for Gas to site.
3) Any Gas or Electric Utility Charges.
4) Bypass Pumping or Temporary Conveyance of Sewage.
5) Restoration of any kind.
6) Asphalt Removal or Replacement.
Page 2
$53,306.00
6.2
6.2
RESOLUTION NO. 2020- _____
APPROVING THE PURCHASE OF A
BACKUP GENERATOR AT THE WEST LIFT STATION
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities
in the City; and
WHEREAS, a permanent mount backup generator provides redundancy power for the facility;
and
WHEREAS, without backup power, when the power goes out staff have to be called in to bring a
temporary generator to the facility and then staff it until the power is restored, and
WHEREAS, due to the wastewater flow at this lift station, the risk of sewer backups in nearby
homes occurring is high when the power goes out, and
WHEREAS, the permanent mount backup generator is intended to provide seamless transition
between normal power operations and backup power operations with minimal staff attention; and
WHEREAS, funds are allocated in the CIP Fund for this purchase;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the
purchase and installation of a backup generator at the West sanitary sewer lift station by Taylor Electric
for $53,306 with gas supply provided by CenterPoint Energy for $2,000.
BE IT FURTHER RESOLVED that the Mayor and City Manager are authorized to sign said
agreements.
Adopted by the Crystal City Council this 5th day of May 2020.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
6.2
Memorandum
DATE: May 5, 2020
TO: City Council
FROM: Mark Ray, PE, Crystal Director of Public Works
Bernie Weber, New Hope Director of Public Works
SUBJECT: Fiber optic connection to the north water tower
Annually, the JWC allocates funding to the improvement of security at JWC facilities. Late 2017 and early 2018,
staff worked with the Department of Homeland Security’s Protective Security Advisors to do an assessment of all
JWC facilities. Staff have been looking for ways to implement the recommendations in the report. What became
apparent in this effort is that long term the JWC should plan on having fiber optic lines to all facilities to allow for
SCADA communication for remote monitoring (with cellular backup) and security upgrades.
Currently, only the Crystal pump house and Golden Valley tower have fiber connected to them. The reason that
fiber connectivity is the primary focus is that it provides for a more reliable SCADA connection. This was made
even more apparent with the impact of COVID-19 and staff working remotely and using SCADA to monitor the
system. The north tower location already has ISD281 fiber in it however, upon further investigation it was
determined that this fiber is actually owned by ZAYO and leased to the school and therefore not a viable option to
utilize.
When staff looked into fiber to the Golden Valley pump house and North Water tower, running fiber to the North
Water tower was considerably less due to the closest connection being at Winnetka Ave. Since the proposed
system would be owned and operated by LOGIS, they are the only vendor that a quote was requested from.
The JWC will be considering approving this item on Wednesday, May 6. In order to keep this project moving
forward, it is proposed that the Crystal Council approve this contact with the caveat that the JWC approves it as
well at their meeting.
Project Cost
The quote from LOGIS was not to exceed $60,000. This includes the fiber installation, hardware to make it
operational, and labor.
Project Funding
This project will be funded entirely by the Joint Water Commission. Crystal staff is the lead to due another
potential LOGIS fiber project in the City of Crystal.
Recommended Action
Motion authorizing the contract with LOGIS to provide the fiber connection to the North Water Tower.
6.3
RESOLUTION NO. 2020- _____
AUTHORIZING THE CONTRACT FOR FIBER OPTIC INSTALLATION
TO THE NORTH WATER TOWER
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational
activities in the City; and
WHEREAS, the Joint Water Commission’s (JWC) Capital Improvement Project has funds
available for fiber optic installation to the north water tower; and
WHEREAS, the Joint Water Commission’s (JWC) will be considering approving this
project at their May 6th meeting; and
WHEREAS, the City is acting on behalf of the JWC in administering this contract; and
WHEREAS, LOGIS will obtain bids for the work; and
WHEREAS, LOGIS will own and operate the fiber network, like other City fiber
communications.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby authorizes the
contract with LOGIS for the installation of fiber optic lines to the north water tower pending
approval by the JWC at its May 6th meeting.
BE IT FURTHER RESOLVED that the Mayor and/or City Manager are hereby authorized to
sign said contract.
Adopted by the Crystal City Council this 5th day of May 2020.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
6.3
Memorandum
DATE: May 5, 2020
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
Patrick Sele, Utility Superintendent
SUBJECT: Fiber optic connection to west lift station
Over the last few years staff have been looking into connecting the various sanitary sewer lift station and storm
water lift stations to provide for improved operational and security measures. In 2019, the City solicited two quotes
for the installation of a fiber optic network to the west lift station to first get an estimate for this work and second,
to potentially include this work in conjunction with the installation of the permanent backup generator. It should
also be noted, the City is planning on reaching out to Verizon Wireless when they plan to construct the new cell
tower at 32nd and Vera Cruz to see if there would be the opportunity to leverage that project to run fiber optic line
to three additional sanitary sewer lift stations near the proposed tower site.
Other than City buildings, the only infrastructure that has fiber connection to it is the Crystal pump house and the
two emergency wells. In addition to providing more reliable communications, fiber connectivity also allows for
much more data to be sent at high speed to and from the remote facilities. Fast, reliable communication was made
even more apparent with the impact of COVID-19 and staff working remotely and using SCADA to monitor the
system.
This project is not currently in the sanitary sewer budget. However, staff wanted to bring it to the Council for
consideration in light of the fiber optic being installed to the north water tower by LOGIS, the significant amount of
work being done at the west lift with the backup power installation, and the reality that COVID-19 has really
furthered the need for reliable remote communication to City facilities.
Quotes received
•LOGIS $31,252.50
•Hunt Electric $32,000 (did not include actual fiber installation, handholds, or splicing into the network)
Project Funding
This project will be funded entirely by the sanitary sewer utility fund. The 2019 sanitary sewer lining project was
$118,377.99 under budget. It is proposed to use $31,252.50 from this project to cover the difference.
Between this project and the previously considered west generator cost, the 2019 project would still be $81,819.49
under budget.
Recommended Action
Motion authorizing the contract with LOGIS to provide the fiber connection to the west lift station.
6.4
RESOLUTION NO. 2020- _____
AUTHORIZING THE CONTRACT FOR FIBER OPTIC INSTALLATION
TO THE WEST SANITARY SEWER LIFT STATION
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational
activities in the City; and
WHEREAS, building out a fiber network to all remote City infrastructure provides for
improved operational and security measures; and
WHEREAS, LOGIS will obtain bids for the work; and
WHEREAS, LOGIS will own and operate the fiber network, like other City fiber
communications; and
WHEREAS, adequate funds are available in the sanitary sewer CIP.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby authorizes the
contract with LOGIS for the installation of fiber optic lines to the west lift station.
BE IT FURTHER RESOLVED that the Mayor and/or City Manager are hereby authorized to
sign said contract.
Adopted by the Crystal City Council this 5th day of May 2020.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
6.4
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Memorandum
DATE: April 30, 2020
TO: Mayor and City Council
Anne Norris, City Manager
FROM: John Elholm, Recreation Director
SUBJECT: Community Center and Aquatic Center Lighting Improvements
Lighting at the Crystal Community Center and Aquatic Center is an older style that is not energy
efficient. The improvements proposed here will result in an estimated annual energy savings
of $20,274 per year. The improvements will convert lighting at these buildings to LED; and will
make other energy saving improvements, including:
•247 New Fixtures
•316 Retrofit fixtures (bypass ballast/ new LED bulbs)
•22 occupancy sensors (all bathrooms, locker rooms some storage)
•Dimming options in 2 meeting rooms
•New exterior fixtures on building and around CCC/ Pool
The project budget is as follows:
•Community Center LED Lights $ 25,500
•Aquatic Center Electric/LED Upgrades $ 35,000
Total Budget $ 60,500
Quotes received for this project are as follows:
•Wessel Electrical Service $ 71,524
•Lewis Electrical $ 72,402
•Noble Conservation Solutions $ 60,244
W hile we would be eligible to apply for rebates once work is complete, the Noble Conservation
Solutions proposal includes them handling the rebate work; with a rebate deduction of $17,235
included in their quote. This brings the total contract amount down to $43,009.00.
Staff recommends approval of the attached resolution entering into an agreement with Noble
Conservation Solutions in the amount of $43,009.00 for LED Lighting and other related
improvements at the Crystal Community Center and Crystal Cove Aquatic Center.
6.5
CITY OF CRYSTAL
RESOLUTION 2020 -
RESOLUTION IN SUPPORT OF REPLACING LIGHTING AT THE
CRYSTAL COMMUNITY CENTER AND CRYSTAL COVE AQUATIC CENTER
WHEREAS, the City of Crystal owns and operates the Crystal Community Center and Crystal Cove
Aquatic Center, and
WHEREAS, improvements are proposed for LED lighting and related energy saving modifications at
these buildings, and
WHEREAS, improvements include replacement of old lights with a combination of new fixtures, retrofit
fixtures, occupancy sensors and motion sensors, and
WHEREAS, the project is included in the 2020 capital budget, and
WHEREAS, the project is eligible for rebates to reduce the overall cost, and
WHEREAS, quotes were received from three vendors for completion of the work, and
WHEREAS, Noble Conservation Solutions provided the lowest quote for the project, and
WHEREAS, Noble Conservation Solutions will handle all rebate work as part of their quote, with the
rebate amount being deducted from the total quote amount.
THEREFORE, BE IT RESOLVED:
A. That the Crystal City Council wishes to enter into an agreement with Noble Conservation
Solutions in the amount of $43,009 to furnish and install LED lights and other energy saving
improvements at the Crystal Community Center and Crystal Cove Aquatic Center.
B. That the Crystal City Council hereby authorizes the City Manager to sign the agreement with
Noble Conservation Solutions to complete the work.
Adopted by the Crystal City Council this 5th day of May, 2020.
________________________
Jim Adams, Mayor
ATTEST:
______________________
Christina Serres, City Clerk
6.5
Crystal Community Center - Combined Full Quote
Replacement of 247 fixtures with LED and
LED Retrofit of 316 fixtures
EXECUTIVE SUMMARY
INVESTMENT: $43,009 ANNUAL SAVINGS: $20,274 PAYBACK: 2.12 Years
sustainability strategies
lighting LED upgrades & recycling
energy management & controls
utility rebate administration energy
tax certification commercial solar
installations electric vehicle charging
stations power factor correction
electrical construction and maintenance
project financing
our mission
of contact to reduce energy
expenses and optimize
effi ciencies in sustainable and
environmentally-responsible ways
that deliver bottom-line savings.
Passionately providing one point
our methodology
sustainability consulting
assessment of baseline metrics
solution design
project implementation one point of contact
SAVE UP TO 50% ON COSTS
INTEGRAT E
NEW
T ECHNOL OGIES &
RENEWABLES
OPTIMIZE
EXISTING
SYSTEMS &
ST RUCTURE S
DECREASE
CARBON
FOOTPRINT
REDUCE
ENERGY
CONSUMPTION
6.5
Crystal Community Center - Combined Full Quote
Replacement of 247 fixtures with LED and
LED Retrofit of 316 fixtures
Total Annual Savings*203,920
Annual Energy Savings*75,428
Annual Equipment Savings*128,492
AC Savings*63.01%
Est. Depreciation*
Annual Labor Hours Saved*
Monthly:
Daily:
LED Upgrade Cost
Less Estimated Rebate
NET INVESTMENT
20
51
2480
Neutral Cash Flow
Monthly Payment (60 Months)Monthly Payment (28 Months)-$1,688.95
Monthly Savings Monthly Savings $1,689.50
Positive Monthly Cash Flow Positive Monthly Cash Flow $0.54
Positive Yearly Cash Flow (Years 1-5)$15.24
Positive Yearly Cash Flow (Years 5-10)$20,273.96
Positive Cash Flow Positive Cash Flow
Financial Gain Over 10 Years Financial Gain Over 10 Years $155,448.93
Positive Yearly Cash Flow (While making
Payments)
Positive Yearly Cash Flow (After payments)
$9,809
$20,274
$150,416
$817
FINANCIAL SUMMARY
Equipment & AC Savings results are based on Industry-Standard
calculations, compiled using customer-specific data.
*All Savings estimated based on industry standards
FINANCING OPTIONS
$1,570
$0
$1,689
$56
$60,244
-$872
$1,689
RESULTS
$43,009
Lighting kWh Prior
Lighting kWh After
Annual kWh Savings
Energy Saved
10-YEAR CASH FLOW
$20,274
$12,706
$5,998
PAYBACK
2.12 Years
ROI
47%
$17,235
Positive Cash Flow
Cost Avoidance
$159,731
Cumulative ROI
371.39%
Yearly Environmental Impact
Includes all material, labor, shipping/handling, permitting, and
lamp/ballast recycling.
Utility Rates are based on TODAYS rates. Increases over time are
not factored into financial model. Such increases will only
improve investment.
Cars Removed from U.S. Roads
Tons of Coal Not Burned in U.S.
U.S. Forest Acres Not Cut
Cost of not converting to LED
57.2
6.5
Crystal Community Center - Combined Full Quote
Replacement of 247 fixtures with LED and
LED Retrofit of 316 fixtures
Payment Option Initial Payment
Cost Avoidance Over
10 Years
Cash $43,009 $159,731
Financed 60 mos $0 $150,416
Financed 28 mos $0 $155,449
Year
Cost Avoidance
(Financed 28 mos)
1 $7
2 $13
3 $13,531
4 $33,805
5 $54,079
6 $74,353
7 $94,627
8 $114,901
9 $135,175
10 $155,449
-$22,735
-$2,461
$17,813
$38,087
Annual Payment
$0
-$10,465
$159,731
Cost Avoidance
(Financed 60 mos)
$9,809
$19,618
$29,428
$39,237
$49,046
$69,320
$89,594
$109,868
$130,142
$150,416
$58,361
$78,635
$98,909
-$20,267
Annual Savings
$20,274
$20,274
$20,274
$119,183
$139,457
Cost Avoidance
(Cash)
-$40,000
-$20,000
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
1 2 3 4 5 6 7 8 9 10
10-year Cash Flow
Cost Avoidance (Cash)Cost Avoidance (Financed 60 mos)Cost Avoidance (Financed 28 mos)
6.5
Crystal Community Center - Combined Full Quote
Replacement of 247 fixtures with LED and
LED Retrofit of 316 fixtures
•
•
•
•
•
•
•
•
I understand and agree to these terms
Initial
New fixtures are guaranteed by the manufacturer for 5 years
New screw-in and plug-in lamps are guaranteed by the manufacturer for 1 year
WARRANTY
Workmanship (labor) guaranteed for 1 year from installation date
Date
Noble Conservation Solutions agrees to perform the work detailed above and any work outlined in the Scope of Work Detail.
Any work not detailed in the Scope of Work Summary or the Scope of Work Detail are not included in the package price and
may be added to the scope of work via a change order for additional cost.
*Price assumes new fixtures will fit in existing mud rings in kitchen (drywall)
*Price assumes existing switches and dimmers are compatible with new fixtures
**Does not include pool lighting, only fixtures on building
Retrofit of linear (cove, strip, wrap) fixtures with new LED tubes per scope detail
Includes 2-zone dimming and occupancy sensors for the Valley Room troffer fixtures and Crystal Room
Includes wall-mount occupancy sensors in (22) zones (Restrooms, storage rooms, etc.)
Includes redesign of office area lighting - 16 2x2 flat panels replacing existing 2x4s, 2x2s, cans
Includes retrofit of pool building interior fixtures and replacement of pool exterior fixtures**
Scope of Work Summary
Replacement of recessed can lights with LED can fixtures per scope detail
Replacement of exterior fixtures with LED fixtures per scope detail
Retrofit of exterior decorative poles with LED lamps
1-for-1 replacement of 2x4 and 2x2 troffer fixtures with new LED flat panels*
6.5
Date 4/17/2020
Name:City of Crystal Name:City of Crystal
Address:4141 Douglas Dr N Address:4800 Douglas Ave N
City:Crystal State:MN ZIP:55422 City:Crystal State:MN ZIP:55429
Attn:Jason Minnick Contact:Jason Minnick
Qty Description Unit Price TOTAL
1 Total Project Price for work detailed in scope 60,244.09$ 60,244.09$
KWh Prior to LED:
KWh After LED:
Total KWh Savings:
Estimated Utility Incentive to NCS 17,235.19$ 17,235.19$
Includes: Project Material, Labor, Shipping, Lamp & Ballast Recycling and Permit.
Note: Repair of any existing electrical system issues that affect standard LED
performance or electrical code non-compliance (i.e., dirty power, surges, code
violations, etc.) are not included in the project price and will be an extra charge.
Emergency/Battery-Backup ballasts are not included in this project.
This proposal valid for 30 days SubTotal 43,008.90$
Terms: Shipping & Handling Included
50% down payment on gross project price ($30122.04) before the project begins Taxes N/A
45% on completion of job or 95% complete
5% on the completion of the punch list items TOTAL 43,008.90$
1.5% monthly finance charge net 15 days
Project Financed
Signature 1.5% FINANCE CHARGES ON ALL
Title PAST DUE ACCOUNTS
Date
will not increase nor decrease the customer's obligation to the payment of total net project costs due to Noble. Noble Conservation
AND WHO GAVE YOU TIMELY NOTICE.
Solutions will not be responsible for any incentive shortfalls and will collect any additional funds granted by the utility.
PLEASE TAKE NOTICE:
(a) ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT
TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR
COMPANY IS NOT PAID FOR THE CONTRIBUTIONS.
(b) UNDER MINNESOTA LAW YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR
OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM
OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120
DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAVIER
SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT
obligated to correct the existing condition and make it operable. In such a case, an estimate will be provided to the customer
to fix the issue. If the purchaser disposes of the property by sale or otherwise before this contract has been
203,920
75,428
128,492
customer, any reduced and/or additional utility incentives, rebates, or grants different than the proposed amounts stated above,
Energy Savings: 63.01%
Any changes in the above specifications shall be made in writing, and as evidence of agreement, shall be signed
All Change Orders will be signed by both parties before additional work will be scheduled or completed.
Additional work requirements by any authority having jurisdiction not specifically stated in this Proposal, shall cost extra.
All quotes may need to be re-priced after 30 days from Proposal date above, due to commodity and labor price increases.
fulfilled, the full unpaid amount of the contract shall become due and payable at once.
Terms: 50% down payment before the job starts; 45% on completion of job or 95% complete; 5% on the completion of
punch list items; 1.5% monthly finance charge net 15 days.
As Noble Conservation Solutions will be responsible for administrering and guaranteeing the net project amount paid by the
by both parties, The contractor shall not be held responsible or liable for any loss, damage or delay due to causes
beyond its control. It is assumed that all existing customer equipment has suffient supply voltage to be operational.
Unless specifically identified by the customer and documented by separate agreement, Noble Conservation Solutions is not
Bill To:
nobleconservationsolutions
800 Lund Blvd.
Anoka, MN 55303
763-746-0982
Installation Location:
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