2020.04.07 Council Meeting Packet
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: April 3, 2020
City Council Meeting Schedule
Tuesday, April 7, 2020
Time Type of meeting Location
7:00 p.m. City Council Meeting
Council
Chambers/Zoom
meeting
Immediately
following the City
Council meeting
City Council Work Session to discuss:
- Storm water long term plan
Council
Chambers/Zoom
meeting
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at
(763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
In accordance with the requirements of Minnesota Statutes, Section 13D.021, Mayor Jim Adams of Crystal
has determined that, due to the outbreak of COVID-19 (otherwise known as “Coronavirus”) it is not
practical or prudent to hold an in-person meeting.
Some members of the City Council may be participating via telephone or other electronic means.
Members of the public may monitor the meeting by a scheduled Zoom meeting.
Topic: City of Crystal - 4/7 Council Meeting
Time: Apr 7, 2020 06:55 PM Central Time (US and Canada)
Join Zoom Meeting
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Meeting ID: 454 736 631
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CITY OF CRYSTAL
CITY COUNCIL MEETING
NOTICE OF MEETING BY TELEPHONE OR OTHER
ELECTRONIC MEANS
NOTICE IS HEREBY GIVEN that the City Council of the City of Crystal will hold its regular
meeting on Tuesday, April 7, 2020 at 7:00 p.m. at Crystal City Hall, 4141 Douglas Drive,
Crystal Minnesota.
In accordance with the requirements of Minnesota Statutes, Section 13D.021, Mayor Jim Adams
of Crystal has determined that, due to the outbreak of COVID-19 (otherwise known as
“Coronavirus”) it is not practical or prudent to hold an in-person meeting.
Some members of the City Council may be participating via telephone or other electronic means.
Members of the public may monitor the meeting by a scheduled Zoom meeting.
Topic: City of Crystal - 4/7 Council Meeting
Time: Apr 7, 2020 06:55 PM Central Time (US and Canada)
Join Zoom Meeting
https://zoom.us/j/454736631
Meeting ID: 454 736 631
One tap mobile
+19292056099,,454736631# US (New York)
+13126266799,,454736631# US (Chicago)
Dial by your location
+1 929 205 6099 US (New York)
+1 312 626 6799 US (Chicago)
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Meeting ID: 454 736 631
Find your local number: https://zoom.us/u/ajgNNy9N8
Page 1 of 2
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
City Council Meeting Agenda
Tuesday, April 7, 2020
7 p.m.
Council Chambers/Zoom Meeting
The city manager’s comments are bolded.
1. Call to Order, Roll Call and Pledge of Allegiance
2. Approval of Agenda
The Council will consider approval of the agenda.
3. Consent Agenda
The Council will consider the following items, which are routine and non-controversial in nature, in a
single motion:
3.1. Approval of the minutes from the City Council meeting on March 24, 2020.
3.2. Approval of the list of license applications submitted by the city clerk to the City Council, a list
that is on file in the office of the city clerk.
3.3. Approval of a resolution establishing dates and offices for the 2020 municipal election.
4. Open Forum
(The City Council appreciates hearing from citizens about items of concern and desires to set aside
time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is
limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding
officer, extend the total time allowed for a topic. By rule, no action may be taken on any item
brought before the Council during Open Forum. The Council may place items discussed during Open
Forum onto subsequent council meeting agendas.)
5. Public Hearing
5.1. The Mayor will open a public hearing to receive comment, and the Council will consider a
resolution authorizing the sale of a 265 sq. ft. unaddressed parcel adjacent to 6023 42nd Ave. N.
to Linn Investment Properties.
Earlier this year, the City Council approved the site plan for a laundromat at 6023 42nd Avenue
North and vacated an alley easement as part of the plan. When the vacation documents were
to be recorded, we discovered that the city had underlying title to a 16' x 16.57' area at the
west end of the vacated alley and it comprises part of Tumble Fresh's approved site plan. The
Tumble Fresh developer has agreed to pay $1,300 plus a $700 escrow for the city's legal
Crystal City Council Meeting Agenda
April 7, 2020
Page 2 of 2
expenses and transaction costs. The $1,300 price works out to $4.90 per sq. ft., which staff
believes is a good price for an otherwise unbuildable commercial property fragment. After
holding the public hearing on the proposed sale, recommend approval of the resolution
authorizing the sale of this piece of property.
6. Regular Agenda
6.1. The Council will consider approval of disbursements over $25,000 submitted by the finance
department to the city council, a list that is on file in the office of the finance department.
Recommend approval of disbursements over $25,000.
6.2. The Council will consider a resolution authorizing a contract for city utility adjustments on
County Highway 10 (Bass Lake Road).
Hennepin County is planning a pavement rehabilitation project on County Highway 10 (Bass
Lake Road) east of Zane Avenue this summer. Prior to the County work, some city utility
fixtures need to be adjusted for the new surface elevation. Staff determined there are 29
structures that need repair and/or adjusting. Two quotes were received; recommend
approval of the low bidder, Floorcoat Midwest, LLC., for this project.
7. Announcements
a. The City Council will hold a work session on Thursday, April 16 at 6:30 p.m. in Conference Room
A.
b. The next City Council meeting is Tuesday, April 21, at 7 p.m. in the Council Chambers at City Hall.
c. Local organizations are invited to lead the pledge at City Council meetings; contact city staff for
information.
d. City Council meetings and work sessions are open to the public. Current and previous meetings
are available for viewing and listening at www.crystalmn.gov.
8. Adjournment
* Denotes no supporting information included in the packet.
Have a great weekend; stay healthy. See you at Tuesday’s meeting.
Crystal City Council meeting minutes March 24, 2020
Page 1 of 4
1.Call to Order
Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on
March 24, 2020 at 7:06 p.m. electronically via Zoom and in the Council Chambers at City Hall, 4141
Douglas Dr. N. in Crystal, Minnesota. Mayor Adams called the meeting to order.
Roll Call
Mayor Adams asked the assistant city manager to call the roll for elected officials. Upon roll call, the
following attendance was recorded:
Council members present via Zoom: LaRoche, Parsons, Adams, Banks, Budziszewski, Deshler, and
Kiser.
City staff present in the Council Chambers at City Hall: Assistant City Manager/Human Resources
Manager K. Therres.
City staff present via Zoom: City Manager A. Norris, City Attorney T. Gilchrist, Recreation Director J.
Elholm, Public Works Director/City Engineer M. Ray, Police Chief S. Revering, Community
Development Director J. Sutter and City Clerk C. Serres.
Pledge of Allegiance
Mayor Adams led the Council and audience in the Pledge of Allegiance.
2.Approval of Agenda
The Council considered approval of the agenda.
Moved by Council Member LaRoche and seconded by Council Member Kiser to suspend the Council
Rules to add two resolutions to the agenda as per Regular Agenda 5.4 and 5.5.
By roll call and voting aye: Budziszewski, Deshler, Kiser, LaRoche, Parsons, Adams and Banks.
Motion carried.
3.Consent Agenda
The Council considered the following items, which are routine and non-controversial in nature, in a
single motion:
3.1 Approval of the minutes from the following meetings:
a.The City Council work session on March 10, 2020.
b.The City Council meeting on March 10, 2020.
c.The City Council work session on March 12, 2020.
3.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list
that is on file in the office of the city clerk.
3.3 Approval of Resolution No. 2020-35, accepting the following donations:
a.$2,500 from Crystal Lions for the Crystal Airport Open House.
b.$480.72 from donation boxes for Crystal Police Explorers.
c.$5,000 from West Metro Fire-Rescue Relief Association for 2020 Crystal Frolics.
d.$500 from West Metro Fire-Rescue Relief Association for Crystal Police Explorers.
3.1
Crystal City Council meeting minutes March 24, 2020
Page 2 of 4
3.4 Approval of Resolution No. 2020-36, supporting a grant application to Hennepin Youth Sports
Grant for $25,000 for the play area at FAIR School Park.
3.5 Approval of a temporary on-sale liquor license for a social event on April 24, 2020, submitted by
the Church of St. Raphael located at 7301 56th Ave. N.
3.6 Approval of a temporary on-sale liquor license for a social event on May 30, 2020, submitted by
the Church of St. Raphael located at 7301 56th Ave. N.
3.7 Approval of Resolution No. 2020-37, authorizing the Hennepin County Business District Initiative
Grant application for the façade improvement program.
Moved by Council Member Deshler and seconded by Council Member Kiser to approve the consent
agenda.
By roll call and voting aye: Deshler, Kiser, LaRoche, Parsons, Adams, Banks and Budziszewski.
Motion carried.
4. Open Forum
No public comment was given during open forum.
5. Regular Agenda
5.1 The Council considered approval of disbursements over $25,000 submitted by the finance
department to the City Council, a list that is on file in the office of the finance department.
Moved by Council Member Parsons and seconded by Council Member Budziszewski to approve
the list of disbursements over $25,000.
By roll call and voting aye: Kiser, LaRoche, Parsons, Adams, Banks, Budziszewski and Deshler.
Motion carried.
5.2 The Council considered a resolution awarding the contract for the 2020 Street Pavement Project.
Public Works Director/City Engineer Mark Ray addressed the Council.
Moved by Council Member LaRoche and seconded by Council Member Banks to adopt the
following resolution:
RESOLUTION NO. 2020 – 38
AWARD CONTRACT FOR
2020 STREET RESURFACING AND RECONSTRUCTION PROJECT
By roll call and voting aye: LaRoche, Parsons, Adams, Banks, Budziszewski, Deshler and Kiser.
Motion carried, resolution declared adopted.
3.1
Crystal City Council meeting minutes March 24, 2020
Page 3 of 4
5.3 The Council considered approval of an agreement with UHL for HVAC improvements at the
Crystal Community Center.
Recreation Director John Elholm addressed the Council.
Moved by Council Member Parsons and seconded by Council Member Deshler to adopt the
following resolution:
RESOLUTION NO. 2020 – 39
RESOLUTION IN SUPPORT OF REPLACING HVAC CONTROLS AT THE
CRYSTAL COMMUNITY CENTER
By roll call and voting aye: Parsons, Adams, Banks, Budziszewski, Deshler, Kiser and LaRoche.
Motion carried, resolution declared adopted.
5.4 The Council considered a resolution extending the period of a Mayor-declared local emergency.
City Attorney Troy Gilchrist addressed the Council.
Moved by Council Member LaRoche and seconded by Council Member Kiser to adopt the
following resolution:
RESOLUTION NO. 2020 – 40
A RESOLUTION ADOPTED PURSUANT TO MINNESOTA STATUTES, SECTION 12.29
EXTENDING THE PERIOD OF A MAYOR-DECLARED LOCAL EMERGENCY
By roll call and voting aye: Adams, Banks, Budziszewski, Deshler, Kiser, LaRoche and Parsons.
Motion carried, resolution declared adopted.
5.5 The Council considered a resolution authorizing the use of electronic documents and signatures.
City Attorney Troy Gilchrist addressed the Council.
Moved by Council Member Deshler and seconded by Council Member Budziszewski to adopt the
following resolution:
RESOLUTION NO. 2020 - 41
RESOLUTION AUTHORIZING THE USE OF
ELECTRONIC DOCUMENTS AND SIGNATURES
By roll call and voting aye: Banks, Budziszewski, Deshler, Kiser, LaRoche, Parsons and Adams.
Motion carried, resolution declared adopted.
3.1
Crystal City Council meeting minutes March 24, 2020
Page 4 of 4
6. Announcements
The Council made several announcements about upcoming events.
7. Adjournment
Moved by Council Member Budziszewski and seconded by Council Member Deshler to adjourn the
meeting.
By roll call and voting aye: Budziszewski, Deshler, Kiser, LaRoche, Parsons, Adams and Banks.
Motion carried.
The meeting adjourned at 7:42 p.m.
_____________________________________
Jim Adams, Mayor
ATTEST:
__________________________________
Christina Serres, City Clerk
3.1
Page 1 of 1
City of Crystal Council Meeting
April 7, 2020
Applications for City License
Rental – New
6001 56th Ave. N. – VCMM LLC (Conditional)
6017 56th Ave. N. – VCMM LLC (Conditional)
Rental – Renewal
5725 Adair Ave. N. – JDA Group LLC (Conditional)
3230-3236 Nevada Ave. N. – Heide and Thomas Coyle (Conditional)
8000 Northern Dr. – Hongtao Zhu
5542 Toledo Ave. N. – Kathrin Long
5716 Wilshire Blvd – Mike Viaene and Jon Kotrba(Conditional)
4246 Xenia Ave. N. – RTO Investments
4360 Zane Ave. N. – AAKT LLC (Conditional)
6401 47th Ave. N. – Wren Rentals (Conditional)
7733 58th Pl. N. – Justin Sutkowski (Conditional)
Tree Trimmer
A to Z Tree Care LLC 36928 153rd St Pierz, MN 56364
3.2
___________________________________________________________________
FROM: City Clerk Chrissy Serres
___________________________________________________________________
DATE: April 1, 2020
TO: Mayor and City Council
City Manager Anne Norris
RE: Establishing dates and offices for the 2020 municipal election
Background
The City Council is required to adopt a resolution establishing the dates and offices for the 2020
municipal election.
An abbreviated 2020 elections calendar is as follows:
May 19 – June 2: Candidate filing period.
June 26 – August 10: Absentee voting period for the primary election.
August 11 – Primary election day.
September 18 – November 2: Absentee voting period for the general election.
November 3 – General election day.
Requested Council action
Approval of the resolution establishing the dates and offices for the 2020 municipal election.
Upon approval, the proposed date for publication of the notice is April 30, 2020.
COUNCIL STAFF REPORT
Consent Agenda: April 7, 2020 council meeting
Consideration of a resolution establishing dates and offices for the
2020 municipal election
3.3
CITY OF CRYSTAL
RESOLUTION NO. 2020 -
A RESOLUTION ESTABLISHING DATES AND OFFICES
FOR THE 2020 MUNICIPAL ELECTION
WHEREAS, elections in the City of Crystal are conducted in accordance with the
general laws of the State of Minnesota, Chapter 4 of the City Charter, and Crystal City
Code, Section 215; and
WHEREAS, primary elections are held on the second Tuesday in August in each
even-numbered year and general elections are held on the first Tuesday after the first
Monday in November in each even-numbered year, and
WHEREAS, affidavits of candidacy together with a filing fee or nominating petition
shall be filed not more than 84 days nor less than 70 days before the primary; and
WHEREAS, by the Crystal City Council that in the event that three or more
candidates file for the same municipal office, the municipal primary election will be held
on August 11, 2020; and
WHEREAS, the general election will be held on November 3, 2020; and
WHEREAS, the following municipal offices are up for election in 2020:
• Mayor
• Council Member – Section I
• Council Member – Ward 3
• Council Member – Ward 4
THEREFORE, BE IT RESOLVED that filing dates for municipal candidates will open
at 8 a.m. on Tuesday, May 19, 2020 and close at 5 p.m. on Tuesday, June 2, 2020 at
Crystal City Hall.
Adopted by the Crystal City Council this 7th day of April, 2020.
______________________________
Jim Adams, Mayor
ATTEST:
___________________________
Christina Serres, City Clerk
3.3
___________________________________________________________________________
FROM: Dan Olson, City Planner
___________________________________________________________________________
TO: Anne Norris, City Manager (for April 7 City Council Meeting)
DATE: April 2, 2020
RE: PUBLIC HEARING: Consider adoption of a resolution approving the sale of
a 265 sq. ft. parcel to Linn Investment Properties for a proposed Tumble
Fresh laundry at 6023 – 42nd Avenue North
This item is a follow-up to the recently - approved site plan and alley vacation for a new Tumble
Fresh laundry at 6023 – 42nd Avenue North to be developed by Linn Investment Properties.
On January 21, 2020, the City Council approved the vacation of the platted alley along the
southern property line as part of the site plan approval process to construct a new Tumble
Fresh laundry. Upon recording the alley vacation documents, it was discovered that the City of
Crystal is the underlying property owner of the westerly 16.57 feet of the vacated alley
containing 265 square feet (see illustration on next page). Because this parcel was included in
the approved Tumble Fresh site plan and is otherwise unbuildable, the city is proposing to sell
this parcel to Linn Investment Properties. Linn has agreed to pay $1,300 for the property ($5
per square foot), which is a reasonable price for a commercial parcel of this size.
After holding the public hearing, City Council approval of the attached resolution is requested.
Attachments:
A. Resolution
B. Aerial Photo
COUNCIL STAFF REPORT
Sale of land to Linn Investment Properties
5.1
Attachment A - Proposed Resolution
5.1
Attachment B - Aerial Photo ▲ NORTH 5.1
DATE:March 31, 2020
TO:Anne Norris, City Manager
City of Crystal City Council
FROM:Jean McGann, Contracted Finance Director
RE:Expenditures over $25,000
Payee Amount
Golden Valley JWC February water costs $136,898.56
LMCIT Property/casualty and workers compensaton insurance $285,469.00
Metropolitan Council Environmental ServicesWastewater service for April $137,128.09
SEH, Inc.Utility reconstruction project costs $25,524.96
West Metro Fire Rescue District March contribution to West Metro Fire $106,380.00
Wold Architects and Engineers New public safety building project costs $60,249.48
MN PERA Employee and city required contributions for 3/20/20 pay date $60,813.21
Waste Management (HRG)February HRG recycling costs $51,912.65
$864,375.95
Description
6.1
Memorandum
DATE: April 7, 2020
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
Pat Sele, Utilities Superintendent
SUBJECT: Authorizing contract for city utility adjustments on County Highway 10
In the fall of 2019 Hennepin County notified the City that the County was planning on conducting mill and overlay
pavement rehabilitation on County Highway 10 (from Zane Ave. East to Brooklyn Boulevard in Brooklyn Center) in
the summer of 2020. In advance of this project, the County requires that the City adjust utility castings (manholes,
valves, etc.) so that they will be level, or slightly below, the elevation of the new pavement. Taking this approach
allows for a smoother ride once the project is complete. As part of the preparation for this work, City staff
inspected the structures to see if the rings (which the metal castings and covers rest on) needed to be replaced as
well. Based on this inspection, it was determined that 29 structures throughout the project area needed
adjustments/repair.
Project Cost
Four companies were contacted to provide quotes. Only two companies responded.
1)Floorcoat Midwest, LLC $62,070
2)Klein Underground $188,150
Due to the significant difference in price staff did some additional follow up. Based on this work, it was identified
that the low bidder uses a proprietary piece of equipment and process that is significantly faster than the more
traditional method (https://www.youtube.com/watch?v=yV1yJwhkG3M). Staff are familiar with this method and
comfortable that the end result will perform equaly to the traditional method.
Project Funding
Since the City was not notified of these projects until after budgets had been submitted, these projects were not
included in any capital project. However, a number of other projects are under budget and so funding for this
project is from the following sources (all of which will still be under budget after paying for this work):
1)$46,552.20 from the 2019 Becker Park storm water infiltration project
2)$11,795.20 from the 2020 Street Rehabilitation and Reconstruction project
3)$3,724.20 from the 2019 Becker Park water main replacement project
Schedule
•The work is scheduled to be completed by June 5th.
Attachments
1)Floorcoat Midwest, LLC
2)Location map
Recommended Action
Motion authorizing the contract for city utility adjustments on County Highway 10.
6.2
6.2
Segment 3
CSAH 10 (Bass Lake Rd) from Zane Ave N to Brooklyn Blvd
Cities:
City of Brooklyn Center
City of Crystal
6.2
RESOLUTION NO. 2020- ___
AUTHORIZING CONTRACT FOR
CITY UTILITY ADJUSTMENTS ON 56TH AVE
WHEREAS, the Crystal City Council is committed to providing and maintaining
quality infrastructure that is essential for everyday residential, commercial, industrial,
and recreational activities in the City; and
WHEREAS, Hennepin County has awarded a contract for the pavement
rehabilitation on 56th Ave from Zane Ave to the Brooklyn Center city limit; and
WHEREAS, the City is responsible for the adjustment and maintenance of a
number of storm water manholes, sanitary sewer manholes, and water valves in the
project area; and
WHEREAS, project funding is available from balances of a various capital
projects that were under budget; and
WHEREAS, quotes were solicited for the work and Floorcoat Midwest, LLC
provided the lowest qualified quote; and
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby
authorizes the contract for the city utility adjustments on 56th Ave; and
BE IT FURTHER RESOLVED that the Mayor and/or City Manager are hereby
authorized to sign said contract.
Adopted by the Crystal City Council this 7th day of April, 2020.
Jim Adams, Mayor
ATTEST:
_________________________________________
Christina Serres, City Clerk
6.2
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: April 3, 2020
City Council
Work Session Agenda
April 7, 2020
Immediately following the City Council meeting
Council Chambers/Zoom Meeting
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held at ______ p.m. on April 7, 2020 in the Council
Chambers at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota.
I. Attendance
Council Members Staff
____ Parsons ____ Norris
____ Adams ____ Therres
____ Banks ____ Gilchrist
____ Budziszewski ____ Ray
____ Deshler ____ Revering
____ Kiser ____ Serres
____ LaRoche
II. Agenda
The purpose of the work session is to discuss the following agenda item:
1. Storm water long term plan.
III. Adjournment
The work session adjourned at ______ p.m.
*Denotes no supporting information included in the packet.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-
1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
Memorandum
DATE: April 7, 2020
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
SUBJECT: Storm water long term plan – central core
Background
In 2016, the City had planned to implement a project to remove accumulated
sediment from Gaulke Pond. After the design and testing were completed, it was
determined that the project budget at that time was not adequate for even a
reduced scope project. But this effort led to some larger discussions about storm
water management through the central core of Crystal. In addition to this effort
within Crystal, City staff have been working in coordination with the Shingle
Creek Watershed Management Commission on storm water issues further
downstream in Robbinsdale and Minneapolis over the last few years. The project
being discussed and proposed for future Council action is actually a part of this
overall larger effort.
In the larger context of storm water management in the City, over the past few
years we have been primarily focused on the northern portion of Crystal due to
the street reconstruction projects occurring in that area. Furthermore, the
construction of the Becker Park storm water infiltration system and the currently
underway design of the underground storm water system at Kentucky Ave and
W. Broadway are two additional components of those efforts.
Proposed Project
The proposed project will develop a storm water
model of the central core of Crystal that will be used to
identify existing potential chokepoints in the system,
such as those that may have led to street flooding on
Brunswick Avenue (as shown on Figure 1). This
information will then be used to develop future
projects to address the identified problem areas.
Building on the model, the work will then focus on the
replacement of the existing Gaulke Pond storm water
pump. The pump is vital, as it is the only way storm
water leaves the central Crystal core. Currently, the
controls for this pump are in a location where they
could potentially be flooded out.
The project will:
• Design the dredging and possible minor expansion of Gaulke Pond to increase storm water storage
Figure 1 Brunswick north of 42nd.
Sept 20, 2018
Figure 2: Proposed storm water model area
• Design theexpansion of Brownwood Pond to increase the amount of storm water that can be held there
during major rain events (or spring thaw) to reduce flooding risk around Brownwood and Memory Ponds
• Reconstruct the Gaulke Pond lift station to reduce the potential flooding of the lift station, possibly
increase pumping, and reduce the city staff time required to operate/maintain the station during large
rainfall/snowmelt events
• Provide design solutions for two chokepoints where city staff have noted past flooding (including
Brunswick Avenue shown in Figure 1) .
Project Funding
Three different projects are already included in the storm water budget long term plan. As these projects were
put into the plan, it was the intent to make this part of a coordinated effort. What was not known at that time is
exactly what approach would be taken.
• $125,000 City storm water and flood analysis (2020)
• $800,000 Gaulke Pond design, dredging, lift station rehab (2021)
• $750,000 Brownwood pond dredging (possible) and expansion (2022)
Total = $1,675,000 budgeted (including professional services)
Based on conversations with Barr Engineering Co., it was determined that bundling this work effort was the most
efficient approach. Furthermore, the Gaulke and Brownwood Pond projects may be bid as one project, which
could result in better bid pricing.
Project Cost
The proposed professional services agreement (from modeling, through design, and construction) with Barr
Engineering is for $250,700 (15% of the overall budget, which is consistent with other projects such as the street
reconstructions).
Project Communication
Properties around Gaulke Pond were notified of the potential projects, as well as updates, a number of years ago.
Updates will be provided to them once a timeline for construction is known. Outreach for residents around
Brownwood Pond will start earlier to make them aware of the project, get their input, and try to identify every
opportunity to maximize storm water storage around Brownwood Pond to minimize risk to property owners.
Attachment
• Barr Engineering Co. proposal
Recommended Action
No formal action is requested at this time. The work session on April 7 will update the Council on this project,
provide a broader background on how this project fits into larger storm water efforts. At the April 21st Council
Meeting, the Council will be asked to consider approving this contract with Barr Engineering Co..
\\barr.com\Administration\Business Units\WR\Proposals\2020\P072.20 City of Crystal Gaulke Flood Study &
Lift\Scope\Gaulke Pond Work Order_v5 - final.docx
Page 1 of 9
Ver. 02-24-20
Last Reviewed: 02-24-20
Work Order For:
Gaulke-Brownwood Street Flooding Analysis, Lift Station, and Pond Dredging Project
Professional Consulting Services Agreement Master and Work Order Form
Dated April 1, 2020
between
Barr Engineering Co. (Barr) City of Crystal (City)
4300 MarketPointe Drive, Suite 200 4141 Douglas Drive North
Minneapolis, MN 55435 Crystal, MN 55422-1696
Designated Representative: Designated Representative:
Karen Chandler, Vice President, PE Mark Ray, Director of Public Works/City Engineer
I. Background/Project Understanding
In 2016 Barr completed construction plans for the Gaulke Pond Dredging Project. Due to CIP funding
limitations the project was delayed. In 2019 the City of Crystal requested that Barr assist with scoping the
addition of a lift station and expansion of Gaulke Pond. Through discussions it became apparent that the
City’s planned expansion of Brownwood pond (upstream of Gaulke Pond) had implications for the design
of Gaulke Pond and that the two projects could be combined. The City also requested Barr’s assistance to
better understand the operation of the city’s infrastructure, as well as flooding concerns at several
locations. Barr has since reviewed the available watershed modeling and confirmed that no one model
exists at the resolution needed to analyze the City’s flooding issues and how they could be addressed.
II. Proposed Work Plan
Based on our understanding of the project, our proposed work plan includes the following tasks:
Task Description
1 Collect and review existing conditions data
2 Existing Conditions Survey
3 Perform hydraulic evaluation of the existing storm sewer system
4 Perform hydraulic evaluation of the proposed modifications to Gaulke Pond,
Brownwood Pond, and the Gaulke Pond lift station
5 Sediment Sampling
6 Investigate funding options
7 Prepare evaluation report/feasibility study
8 Permitting
9 Design Services
10 Bidding and Construction Services
11 Operations and maintenance (O & M) plan
12 Project management
Below is a detailed discussion of the items included in the proposed work plan.
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Task 1: Collect and review existing conditions data
Barr will obtain and review information provided by the cities of New Hope and Crystal related to the
existing stormwater system and watershed conditions. We assume the City will provide the following
information:
GIS or AutoCAD files for municipal stormwater utilities, including catch basin cover/inlet types in
the detailed study areas (“pinch points”) discussed below
Record drawings for the Gaulke Pond lift station, wing walls, inlet pipe, forcemain, and electrical
controls
Typical valve/gate operations on Old Dutch and Brownwood Ponds
Any recent survey information collected by City staff, such as survey of lowest adjacent grade of
structures adjacent to Gaulke or Brownwood Ponds.
Municipal stormwater pipe inspection information and/or documentation report, especially in the
detailed study areas
City maintenance records identifying the pipe sections that are known to be in poor condition and
in need of replacement
Any reports, photographs, or anecdotal observations of previous surcharging or flooding within the
study area, including location, duration, depth of flooding, and time of observations. This should
include the history of flood damages and the successful preventive measures (for example, number
of times sandbagging was needed for protection).
Available soil borings or geotechnical information such as laboratory tests or infiltration tests
within the study area
Site visit to Gaulke, Brownwood, and Old Dutch ponds to inspect and evaluate existing conditions
Review of available information will guide the evaluation of potential system modifications to mitigate
flooding and provide water quality treatment within the study area. Barr will not perform any field
verification or data collection of storm sewer data.
Barr will include a summary of the data reviewed for this study in the evaluation report.
Task 2: Existing Conditions Survey
Barr will perform a topographic and bathymetric survey in Brownwood Pond. Information collected will
include topography, bathymetry, and site features (utilities, structures, roads, etc.). Survey will also collect
tree location, diameter, and species surrounding the ponds so they can be identified on the design
drawings as either protect or remove. We assume some limited survey at Gaulke Pond is needed in and
around the existing lift station to supplement the survey data already collected by Barr in June 2016. This
survey information will be used to develop a background for developing a base map for detailed
construction drawings. Depending on what we find during the data collection step, additional survey may
be needed to obtain information for other critical infrastructure affecting the function of the pond system.
Task 3: Perform hydraulic evaluation of the existing storm sewer system
The existing conditions XP-SWMM stormwater model for the study area was developed by Stantec for a
Flood Insurance Study (FIS) Letter of Map Revision (LOMR) in 2012. (Attached “H & H Modeling Detail”
figure shows the study area). Barr will convert the model to PCSWMM and add detail to the model based
on the items discussed in Task 1. Note that XP Solutions, the makers of XPSWMM, was recently purchased
by Innovyze. Innovyze has not indicated if XP-SWMM will continue to be supported and conversions
between XP-SWMM and PCSWMM are relatively straightforward. Additionally, PCSWMM offers improved
2D analysis that can be used for the detailed study areas and improved flood mapping and visualization.
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Barr will use the updated PCSWMM model to:
Determine where more refined watershed delineations (i.e., smaller-sized watersheds) are needed
to understand the overall system
Understand existing flood elevations (under pre-Atlas 14 conditions like those submitted in the
2012 LOMR)
Review Atlas 14 rainfall depths and compare to the snowmelt analysis to identify the critical
hydrologic event
Understand flood risk to structures and roads/streets throughout the watershed
Determine if additional refinements are needed to model the pond outlets and/or storage volumes
Barr will review the simulation results to identify “pinch points” (i.e. restrictive pipe segments or inlet
capacity restrictions) that may result in street flooding in the system within the Gaulke Pond watershed, but
especially at the following locations:
Colorado Ave, south of 42nd Ave
Brunswick Avenue, north 42nd Ave
Barr will attend an in-person meeting with City of Crystal and City of New Hope staff at Crystal City Hall to
discuss partnering opportunities.
Barr will perform inundation mapping and identify habitable structures that are at risk of flooding under
the existing conditions. We will also summarize the stormwater volume that is stored on the ground surface
during the 2-, 5-, and 10-year events for the “pinch points” study areas of Colorado Avenue and Brunswick
Avenue, and the volume of stormwater that is stored above the lowest homes during the 100-year event
(i.e., the volume of surface inundation that must be stored or conveyed downstream to prevent impacts to
habitable structures). Barr will identify other storm sewer segments in the watershed that have insufficient
pipe and/or inlet capacity for the 2-, 5-, and 10-year events.
We will estimate structure elevations based on available LiDAR elevation data or FEMA elevation
certifications and will not collect survey data as part of this task. Barr will summarize the hydraulic
evaluation of existing conditions in the report (Task 7).
Task 4: Perform hydraulic evaluation of the proposed modifications to Gaulke Pond, Brownwood
Pond, and the Gaulke Pond lift station
Barr will evaluate scenarios that reduce flood risk to habitable structures for the Gaulke Pond system,
including:
Brownwood Pond and Gaulke Pond expansions. We will determine the maximum practical
expansion of Gaulke and Brownwood Ponds for use in modeling to assess if the expansions
provide the needed water level decreases to reduce the floodplain.
Gaulke Pond pumping rates. We will evaluate outcomes of both a 1400 gpm flowrate, and a higher
flowrate to be determined (pending the results of our review of existing models and infrastructure,
and discussions with the downstream cities of Robbinsdale and Minneapolis)
Drawdown of Gaulke Pond in anticipation of rainfall or snowmelt events (this will require discussion
with the Minnesota Department of Natural Resources (MDNR) to understand allowable drawdown
scenarios)
Up to two (2) combination(s) of the above
When calculating the required expansion of Gaulke and Brownwood Ponds and/or increased discharge
from the Gaulke Pond lift station, Barr will assume that increased pipe and inlet capacity is added to the
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detailed study areas of Colorado Avenue and Brunswick Avenue (Task 2) to reflect the future condition with
the greatest increase of stormwater rates/volumes to the Gaulke Pond system.
We will work with MDNR staff to develop a draft operations plan for adjusting pond levels (drawdowns) to
accommodate spring or storm runoff.
Barr will prepare concept-level cost estimates for the scenarios identified above. Barr will also evaluate
alternatives for additional pipe capacity, added inlet capacity, street raises, and upstream BMPs to reduce
contributing runoff to the Colorado Avenue and Brunswick Avenue detailed study locations and to evaluate
whether reduced tailwater in the Gaulke-Brownwood Pond chain will reduce the depth and/or duration of
street flooding at the locations. Barr will prepare concept-level cost estimates for alternatives that reduce
the depth and/or duration of street flooding at the Colorado Avenue and Brunswick Avenue detailed study
locations.
Task 5: Sediment Sampling
We will conduct sediment sampling to determine if the planned dredged sediment is contaminated, thus
restricting the use of the dredged material and to select proper disposal of the material, and to estimate
the location of the natural pond bottom.
The sediment sampling will follow the Minnesota Pollution Control Agency’s (MPCA) “Managing
Stormwater Sediment Best Management Practice Guidance” (May 2017). For ponds with a dredge area less
than 2 acres, a minimum of 2 sediment cores. For dredge areas between 2 and 4 acres, the MPCA guidance
requires collection of one sediment core and sample for each acre of planned dredge area. Therefore, the
following number of samples will be collected and analyzed from each pond:
Brownwood Pond – 2 sediment samples collected from 2 coring locations, based on its
approximate size of 0.5 acres.
Gaulke Pond – None. Sampling in 2016 confirmed that this material would need to go to a landfill.
However, due to the time since the sampling occurred, the Contractor’s selected landfill may
require more updated testing in order to accept the material. If required, Barr would perform the
sampling during construction. If performed, we assume it will require 2 sediment samples collected
from 2 coring locations, based on the approximate size of the planned area to be dredged of 1.5
acres.
Sediment samples will be analyzed for the baseline parameters described in the MPCA guidance document:
polycyclic aromatic hydrocarbons, arsenic, and copper. In addition, Barr recommends analyzing sediment
samples for all 8 RCRA metals (includes arsenic), gasoline range organics, and diesel range organics with
silica gel cleanup.
Task 6: Investigate funding options
Concurrent with Tasks 3 & 4, Barr will investigate possible funding options based on the potential system
modifications identified. Funding sources may include project stakeholders and grant opportunities,
including the Federal Emergency Management Agency Flood Mitigation Assistance (FMA) grant program.
Barr will include a summary of potential funding partners and options in the report (Task 7). Our cost does
not include assisting the City with applying for any potential grant opportunities.
Task 7: Prepare evaluation report/feasibility study
Barr will summarize the results of the evaluations (Task 2 through Task 6) in a comprehensive report and
submit the report to the City for review. The report will describe the methodology and potential system
improvements, and include figures showing the conceptual layouts, the concept-level cost estimates, and
the recommendations regarding concepts to implement. Following review by City staff, Barr will attend an
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in-person meeting with City staff at Barr’s office, incorporate one round of comments into a final report,
and provide a PDF of the final report to the City. Barr will prepare a presentation and attend 1 City Council
work session to present on the project.
Task 8: Permitting
Several regulatory agencies may be involved in the planning and permitting of the project, including
MDNR, US Army Corp of Engineers (USACE), Shingle Creek Watershed Management Commission,
Hennepin County, BWSR, and the City of Crystal. It is critical that we approach the agencies early in the
project to identify and evaluate permitting requirements. This scope includes the following permitting
subtasks:
1. Permit identification and evaluation: We propose to contact the referenced agencies within one
month of authorization to proceed to understand potential permitting requirements.
2. Permit applications: We will assist the City with the permit applications for agencies requiring
permits for this project. We assume the City will pay any permitting fees directly. Alternatively, Barr
can pay the permitting fees on behalf of the City and charge the expense to the project. We
assume the following permits/approvals will be required:
a. MDNR work in public waters permit (submitted via MPARS permitting system).
i. Gaulke Pond – Barr submitted and received this permit which expires February 13,
2022. However, due to the anticipated changes to the design we anticipate that
resubmitting the permit will be required. Drawdown scenarios will be included in
the permit.
ii. Brownwood Pond – Barr will prepare and submit this permit application.
b. Wetland Conservation Act (WCA) approval:
i. Gaulke Pond – Barr submitted the wetland delineation report and received a
Notice of Decision (NOD) dated September 23, 2016 for wetland boundary and
type approval. This decision is valid for five years from the date of decision unless
a longer period is advised by the Technical Evaluation Panel (TEP). Because the
project is anticipated to extend beyond this date the TEP would need to reconsider
extending the date. The 2016 wetland evaluation area did not include any WCA
regulated wetland. If the current project extends beyond the initial wetland
evaluation area, Barr will complete a revised wetland delineation report. If work is
planned within WCA regulated wetland, Barr will prepare and submit an
application to request approval of work within a WCA wetland.
ii. Brownwood Pond – Barr will perform a wetland delineation and prepare a report.
We will request a wetland boundary and type approval by completing Attachment
A in the joint application form and submitting for approval. For both Gaulke Pond
and Brownwood Pond, Barr will prepare and submit an application to request
approval of work planned within a WCA wetland. The project will be designed to
avoid and minimize wetland impacts where possible with the goal of meeting WCA
no-loss or exemption criteria not requiring wetland replacement. If the project
goals cannot be met without wetland impacts requiring replacement, the
permitting costs associated with this work order may need to be re-evaluated.
After we develop a concept plan, we will hold a pre-application agency meeting to
assist in clarifying anticipated WCA approval needs.
c. US Army Corps of Engineers permit (Section 404 Permit and Section 401 Certification). We
will submit the joint permit applications to both the LGU and the USACE. The project may
be pre-authorized under a Nationwide Permit from the USACE if the project can be
performed through excavation only (i.e., no grading). If the project goals cannot be met
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without wetland impacts requiring compensatory mitigation, the permitting costs
associated with this work order may need to be re-evaluated. After we develop a concept
plan, we will hold a pre-application agency meeting (same meeting as 8.2.b.ii.) to assist in
clarifying anticipated permitting needs.
d. Construction Stormwater General Permit from the Minnesota Pollution Control Agency
(MPCA). This permit would only be required if land disturbance outside of the pond
dredging is greater than 1 acre (possibly needed at Brownwood Pond). If needed, the
contractor would obtain this permit after the city awards the project.
e. MDNR Water appropriations permit: This permit may be required depending on
construction methods. The contractor would apply for and obtain this permit.
f. Shingle Creek Watershed Management Commission (SCWMC): Barr will assist the City with
preparing and applying for/obtaining approval from the SCWMC. Barr will prepare a
presentation and present at a commission meeting.
3. Address agency comments: We will assist the City in addressing comments from the agencies on the
permit applications. Addressing unanticipated comments may lead to additional costs outside this
scope of work.
4. WCA LGU administration assistance: Should the project include WCA-regulated wetland impacts
(i.e., impacts upslope from the ordinary high water where the DNR does not take jurisdiction), we
will assist the City with WCA administration activities. These activities would include reviewing the
application, preparing WCA Notices, communicating with Technical Evaluation Panel members, and
providing recommendation for WCA decisions. To avoid a conflict of interest, Barr staff who did not
prepare the application would conduct the WCA administration assistance. If wetland replacement
is required, the WCA review associated with this work order may need to be re-evaluated.
Task 9: Design Services
Assuming the city decides to move ahead with the project, Barr will develop design plans for the
Brownwood Pond expansion and the Gaulke Pond dredging and lift station projects. We will work with the
City to identify where existing topography and site/property constraints will allow for expanded flood
storage capacity. The plans will include any tree removals, slope stabilization, and restoration.
Barr will also design upgrades to the Gaulke Pond lift station including a new inlet and overflow structure,
wet well, valve vault, electrical and controls. It is assumed that the 2 existing 10 HP pumps will be replaced
with 2 larger submersible pumps with variable frequency drives (VFDs). The new control panel will be
located in a pre-engineered concrete building located out of the floodplain. Both the intake and forcemain
pipes will be replaced and upsized to accommodate a larger flowrate. To help capture debris, Barr will
design a trash rack on the intake pipe, a baffle structure around the pond intake, and a pond overflow
structure with sump. In addition, we assume that the existing wing wall at the lift station inlet pipe is
deteriorated and requires replacement.
1. Construction Drawings: We will develop the following:
a. 50%, 90% & 100% plans – We will provide to the City for review and comment. We
anticipate using the 50% design plans to prepare and submit permit applications.
b. Anticipated drawings include
i. Cover sheet
ii. Existing conditions and erosion control plans
iii. Removals plan
iv. Site access & traffic control plans
v. Stormwater Pollution Prevention Plan (SWPPP)
vi. Civil site grading and dredging plans and details
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vii. Storm sewer piping upgrades (if required)
viii. Lift station process, structural (electrical building), and electrical plans and details
ix. Wing wall structural plans and details (if required)
x. Miscellaneous details
xi. Restoration plans
2. Meetings: Barr will attend an in-person meeting with City of Crystal staff following City review of
50% plans. Barr will also prepare presentation boards and attend a public open house at the
Crystal City Hall.
3. Specifications: We will develop front end documents (starting with City standards and making any
required updates) and technical specifications for the 90% & 100% submittals.
4. Engineer’s opinion of probable cost: We will prepare an engineer’s opinion of probable construction
costs for the 50%, 90% & 100% submittals. We will report the opinion of costs to the City in a unit
price format.
Task 10: Bidding and Construction Services
1. Bidding services: We will respond to questions from bidders, prepare any required addenda, and
attend a pre-bid meeting at Crystal City Hall. We understand that bidding will be the responsibility
of the City. Barr will prepare a presentation and attend 1 City Council work session to present on
the project.
2. Construction services: The scope includes the following construction services:
a. Pre-construction meeting: Barr will attend a pre-construction meeting on-site.
b. Construction Observation: The scope includes budget for up to 150 hours of project
observation during the construction phase of the project. The budget assumes Barr will
perform limited full-time observation during construction of critical features, such as the
lift station upgrades and buried pipe installation, and part time (half-day) visits during
construction of non-critical features. We understand that Barr will perform all of the
construction observation and that City staff will be responsible for handling any resident
issues and general project public communications. Barr will coordinate observation with
the City as necessary so they can be on-site to witness construction of important features.
c. Construction Administration: We will provide the following services:
i. Submittals: We will manage all submittals including tracking, review, resubmittals
and approvals.
ii. Pay Applications: We will manage and review pay applications, including
verification of pay quantities.
iii. Change Orders: We will prepare all change orders.
d. Construction Staking: We will perform construction staking including setting benchmarks,
control points, and staking layout of project features. We assume up to four half-day visits
with equipment and expenses.
3. Record drawings: We will provide record drawings with locations and elevations of all project
features. The record drawings will include complete bathymetric and topographic survey data
collected by Barr. This survey will also be used to determine pay quantities for dredged material
removal and disposal. These drawings will also serve as a reference point for future projects. As an
alternative, the Contractor could perform the post-construction survey.
Task 11: Operations and maintenance (O & M) plan
Barr will develop a concise O & M plan detailing all of the city’s infrastructure from Old Dutch Pond
(located in Simms Park in City of New Hope) to Gaulke Pond. The manual will list relevant elevations, action
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levels, and permissible flow rates to guide city staff in operation of their system. The O & M plan will
incorporate the water level drawdown plan for Gaulke Pond, as approved by the MDNR.
Task 12: Project management
We will review schedule and budget, and prepare and send project email updates on a bi-weekly (i.e., every
two weeks) basis during construction, and as needed during feasibility and design, that briefly summarize:
1. Work completed since the previous updates.
2. Work anticipated to be completed in the next two weeks.
3. Information, data or actions we need from the City or others.
III. Deliverables
Barr will provide the City with the following deliverables during the proposed work:
1. Draft and final evaluation reports
2. 50%, 90% & 100% construction drawings and engineers opinion of probable cost
3. 90% & 100% specifications
4. Record drawings, including post-construction survey data
5. Ten meetings, 2 City Council work sessions, 2 project meetings, SCWMC commission meeting,
permitting pre-application agency meeting, City of Crystal/New Hope meeting, public open-house,
pre-bid meeting, and pre-construction meeting.
6. Bi-weekly project email updates during construction, as needed during feasibility and design.
IV. Schedule
We will complete the tasks and milestones outlined in the proposed work according to the following
anticipated schedule:
Task Description Estimated Schedule
- Notice to Proceed April 2020
1 Collect and review existing conditions data May 2020
2 Survey May – July 2020
3 Perform hydraulic evaluation of the existing storm sewer system June – August 2020
4 Perform hydraulic evaluation of the proposed modifications to
Gaulke Pond, Brownwood Pond, and the Gaulke Pond lift station September – October 2020
5 Sediment Sampling July – September 2020
6 Investigate funding options September 2020
7 Prepare evaluation report/feasibility study June – October 2020
8 Permitting May 2020 – February 2021
9 Design Services November 2020 – February 2021
10 Bidding and Construction Services
Council approval and project bidding February – March 2021
Construct Gaulke Pond lift station Summer 2021
Construction of Gaulke Pond expansion October- December 2021
Construction of Brownwood Pond expansion January 2022 or later
11 Operations and maintenance (O & M) plan Post-Construction - 2022
We will coordinate with you during the project regarding the schedule, as the schedule depends on
receiving the MDNR permits and SCWMC approvals.
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V. Summary of Costs
The table below shows Barr’s proposed budget to perform the proposed work. Actual costs may be greater
or less than shown for individual tasks; however, we will not exceed the overall budget without your
authorization.
Task Description Estimated Cost
1 Collect and review existing conditions data $ 5,900.00
2 Survey $ 5,200.00
3 Perform hydraulic evaluation of the existing storm sewer system $ 28,000.00
4 Perform hydraulic evaluation of the proposed modifications to
Gaulke Pond, Brownwood Pond, and the Gaulke Pond lift station
$ 19,200.00
5 Sediment Sampling $ 5,100.00
6 Investigate funding options $ 4,000.00
7 Prepare evaluation report/feasibility study $ 28,700.00
8 Permitting $ 24,200.00
9 Design Services $ 70,000.00
10 Bidding and Construction Services $ 46,000.00
11 Operations and maintenance (O & M) plan $ 2,600.00
12 Project management $ 11,800.00
Total $ 250,700.00
For the services referenced above, you will pay us on a time and expenses basis not to exceed $250,700
without prior approval, in accordance with the referenced Master Service Agreement. The scope of services
assumes that Barr will provide all of the services outlined in Section II. The following tasks are not included
in this scope. but could be provided on a time and expenses basis if necessary: additional services not listed
in the project scope of services, including wetland mitigation services and obtaining City permits.
ACCEPTED AND AGREED TO:
BARR ENGINEERING CO. City of Crystal
By: By:
Title: Vice President Title:
Date: April 1, 2020 Date:
ROBBINSDALE
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