2020.03.24 Council Meeting Packet
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: March 20, 2020
City Council Meeting Schedule
Tuesday, March 24, 2020
Time Type of meeting Location
7:00 p.m. City Council Meeting Council Chambers
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at
(763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
CITY OF CRYSTAL
CITY COUNCIL MEETING
NOTICE OF MEETING BY TELEPHONE OR OTHER
ELECTRONIC MEANS
NOTICE IS HEREBY GIVEN that the City Council of the City of Crystal will hold its regular
meeting on Tuesday, March 24, 2020 at 7:00 p.m. at Crystal City Hall, 4141 Douglas Drive,
Crystal Minnesota.
In accordance with the requirements of Minnesota Statutes, Section 13D.021, Mayor Jim Adams
of Crystal has determined that, due to the outbreak of COVID-19 (otherwise known as
“Coronavirus”) it is not practical or prudent to hold an in-person meeting.
Some members of the City Council may be participating via telephone or other electronic means.
Members of the public may monitor the meeting by a scheduled Zoom meeting.
Topic: City of Crystal - 3/24 Council Meeting
Time: Mar 24, 2020 06:55 PM Central Time (US and Canada)
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Page 1 of 2
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
City Council Meeting Agenda
Tuesday, March 24, 2020
7 p.m.
Council Chambers
The city manager’s comments are bolded.
1. Call to Order, Roll Call and Pledge of Allegiance
2. Approval of Agenda
The Council will consider approval of the agenda.
3. Consent Agenda
The Council will consider the following items, which are routine and non-controversial in nature, in a
single motion:
3.1. Approval of the minutes from the following meetings:
a. The City Council work session on March 10, 2020.
b. The City Council meeting on March 10, 2020.
c. The City Council work session on March 12, 2020.
3.2. Approval of the list of license applications submitted by the city clerk to the City Council, a list
that is on file in the office of the city clerk.
3.3. Approval of a resolution accepting the following donations:
a. $2,500 from Crystal Lions for the Crystal Airport Open House.
b. $480.72 from donation boxes for Crystal Police Explorers.
c. $5,000 from West Metro Fire-Rescue Relief Association for 2020 Crystal Frolics.
d. $500 from West Metro Fire-Rescue Relief Association for Crystal Police Explorers.
3.4. Approval of a resolution supporting a grant application to Hennepin Youth Sports Grant for
$25,000 for the play area at FAIR School Park.
3.5. Approval of a temporary on-sale liquor license for a social event on April 24, 2020, submitted
by the Church of St. Raphael located at 7301 56th Ave. N.
3.6. Approval of a temporary on-sale liquor license for a social event on May 30, 2020, submitted
by the Church of St. Raphael located at 7301 56th Ave. N.
3.7. Approval to authorize the Hennepin County Business District Initiative Grant application for the
façade improvement program.
Crystal City Council Meeting Agenda
March 24, 2020
Page 2 of 2
4. (The City Council appreciates hearing from citizens about items of concern and desires to set aside
time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is
limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding
officer, extend the total time allowed for a topic. By rule, no action may be taken on any item
brought before the Council during Open Forum. The Council may place items discussed during Open
Forum onto subsequent council meeting agendas.)
5. Regular Agenda
5.1. The Council will consider approval of disbursements over $25,000 submitted by the finance
department to the city council, a list that is on file in the office of the finance department.
Recommend approval of disbursements over $25,000.
5.2. Council will consider a resolution awarding the contract for the 2020 Street Pavement Project.
For this year’s street pavement (mill and overlay) project, we received multiple bids. The low
bidder, Park Construction, bid $1,324,495 (the engineer’s estimate was $1.5 million).
Recommend approval of the resolution awarding the contract to Park Construction.
5.3. The Council will consider approval of an agreement with UHL for HVAC improvements at the
Crystal Community Center.
The HVAC system at the Community Center needs some improvements and money is
budgeted for the project. The cost of the project exceeds the budgeted amount, but between
savings on other projects and rebates, there are sufficient funds for this work. Recommend
approval of the agreement with UHL for HVAC improvements at the Community Center.
6. Announcements
a. The next City Council meeting is Tuesday, April 7, at 7:00 p.m. in the Council Chambers at City
Hall.
b. The City Council will hold a work session on Thursday, April 16 at 6:30 p.m. in Conference Room
A.
c. Local organizations are invited to lead the pledge at City Council meetings; contact city staff for
information.
d. City Council meetings and work sessions are open to the public. Current and previous meetings
are available for viewing and listening at www.crystalmn.gov.
7. Adjournment
* Denotes no supporting information included in the packet.
Crystal City Council work session minutes March 10, 2020
Pursuant to due call and notice given in the manner prescribed by Sectio n 3.01 of the City Charter,
the work session of the Crystal City Council was held at 6:32 p.m. on March 10, 2020 in Conference
Room A, 4141 Douglas Dr. N., Crystal, Minnesota. EDA President LaRoche called the meeting to
order.
I.Attendance
The assistant city manager recorded the attendance for City Council members and staff:
Council members present: Kiser, LaRoche, Parsons, Budziszewski, and Deshler.
Absent: Adams and Banks.
City staff present: City Manager A. Norris, Assistant City Manager/Human Resources Manager
K. Therres, City Engineer/Public Works Director M. Ray, Police Chief S. Revering, and
Community Development Director J. Sutter.
II.Agenda
The Council and staff discussed th e following items:
1.2020 utility reconstruction project update.
2.Constituent issues update.
3.New business.
4.Announcements.
III.Adjournment
The work session adjourned at 6:52 p.m.
________________________________
Nancy LaRoche, EDA President
ATTEST:
Kim Therres, Assistant City Manager
3.1(a)
Crystal City Council meeting minutes March 10, 2020
Page 1 of 4
1.Call to Order
Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on
March 10, 2020 at 7:00 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in Crystal,
Minnesota. Mayor Pro Tem Deshler called the meeting to order.
Roll Call
Mayor Pro Tem Deshler asked the assistant city manager to call the roll for elected officials. Upon
roll call, the following attendance was recorded:
Council members present: Kiser, LaRoche, Parsons, Banks, Budziszewski, and Deshler.
Absent: Adams.
City staff present: City Manager A. Norris, Assistant City Manager/Human Resources Manager K.
Therres, Community Development Director J. Sutter, and City Engineer/Public Works Director M.
Ray.
Pledge of Allegiance
Mayor Pro Tem Deshler led the Council and audience in the Pledge of Allegiance.
2.Approval of Agenda
The Council considered approval of the agenda.
Moved by Council Member Budziszewski and seconded by Council Member LaRoche to approve the
agenda.
Motion carried.
3.Appearances
3.1 Police Chief Revering presented the following awards:
a.Stork Award to Officer Gabe Storz.
b.Lifesaving Award to Sergeant Jon Kurts and Officer Jordan Myhre.
c.Lifesaving Award to Officer Jessica Donahue and Lieutenant Peter Underthun.
4.Consent Agenda
The Council considered the following items, which are routine and non-controversial in nature, in a
single motion:
4.1 Approval of the minutes from the following meetings:
a.The City Council work session on February 13, 2020.
b.The City Council meeting on February 18, 2020.
c.The City Council work session on February 18, 2020.
4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list
that is on file in the office of the city clerk.
3.1(b)
Crystal City Council meeting minutes March 10, 2020
Page 2 of 4
4.3 Approval of Resolution No. 2020-25, accepting the following donations:
a. $500 from Lang-Nelson Associates, Inc., on behalf of Calibre Chase Apartments, for Becker
Park.
b. $500 from Lang-Nelson Associates, Inc., on behalf of Cedarwood Apartments, for Becker
Park.
c. $500 from Pizza Ranch for Becker Park.
d. $10,000 from VFW Post #494 for Becker Park playground.
4.4 Approval of a resolution releasing a 1960 sanitary sewer agreement on the site of a proposed
assisted living and memory care facility at 3501 Douglas Drive North.
4.5 Approval of a resolution authorizing the easement agreement with Hennepin County for storm
sewer access.
Moved by Council Member Banks and seconded by Council Member Budziszewski to approve the
consent agenda.
Motion carried.
5. Open Forum
The following person addressed the Council during open forum:
Jesse McCaffrey, 4633 Louisiana Ave. N., regarding citizen involvement.
6. Regular Agenda
6.1 The Council considered approval of disbursements over $25,000 submitted by the finance
department to the city council, a list that is on file in the office of the finance depa rtment.
Moved by Council Member Banks and seconded by Council Member LaRoche to approve the list
of disbursements over $25,000.
Voting aye: Kiser, LaRoche, Parsons, Banks, Budziszewski, and Deshler.
Absent, not voting: Adams.
Motion carried.
3.1(a)
Crystal City Council meeting minutes March 10, 2020
Page 3 of 4
6.2 The Council considered a resolution approving the plans and specifications for the 2020 Utility
Reconstruction project, and a resolution approving ordering the advertisement for bids for the
2020 Utility Reconstruction project.
City Engineer/Public Works Director Mark Ray addressed the council.
Moved by Council Member LaRoche and seconded by Council Member Banks to adopt the
following resolution:
RESOLUTION NO. 2020 – 31
APPROVING PLANS AND SPECIFICATIONS FOR THE
2020 UTILITY RECONSTRUCTION PROJECT
Voting aye: Kiser, LaRoche, Parsons, Banks, Budziszewski, and Deshler.
Absent, not voting: Adams.
Motion carried, resolution declared adopted.
Moved by Council Member LaRoche and seconded by Council Member Banks to adopt the
following resolution:
RESOLUTION NO. 2020 – 32
ORDERING ADVERTISEMENT FOR BIDS FOR THE
2020 UTILITY RECONSTRUCTION PROJECT
Voting aye: Kiser, LaRoche, Parsons, Banks, Budziszewski, and Deshler.
Absent, not voting: Adams.
Motion carried, resolution declared adopted.
6.3 The Council considered a resolution authorizing the purchase of water main gate valves and
hydrants.
City Engineer/Public Works Director Mark Ray addressed the Council.
Moved by Council Member Budziszewski and seconded by Council Member LaRoche to adopt the
following resolutions:
RESOLUTION NO. 2020 – 33
APPROVING THE PURCHASE OF
WATER MAIN GATE VALVES AND HYDRANTS
Voting aye: Kiser, LaRoche, Parsons, Banks, Budziszewski, and Deshler.
Absent, not voting: Adams.
Motion carried, resolution declared adopted.
3.1(a)
Crystal City Council meeting minutes March 10, 2020
Page 4 of 4
6.4 The Council considered a resolution authorizing the contract for the replacement of the high
service pump at the reservoir.
City Engineer/Public Works Director Mark Ray addressed the Council.
Moved by Council Member Banks and seconded by Council Member Budziszewski to adopt the
following resolutions:
RESOLUTION NO. 2020 – 34
AUTHORIZING THE CONTRACT FOR THE REPLACEMENT
OF THE HIGH SERVICE PUMP
Voting aye: Kiser, LaRoche, Parsons, Banks, Budziszewski, and Deshler.
Absent, not voting: Adams.
Motion carried, resolution declared adopted.
6.5 The Council considered approval of a contract with the city manager.
Moved by Council Member Parsons and seconded by Council Member Kiser to approve the
contract with the city manager.
Voting aye: Kiser, LaRoche, Parsons, Banks, Budziszewski, and Deshler.
Absent, not voting: Adams.
Motion carried.
7. Announcements
The Council made several announcements about upcoming events.
9. Adjournment
Moved by Council Member LaRoche and seconded by Council Member Budziszewski to adjourn the
meeting.
Motion carried.
The meeting adjourned at 7:31 p.m.
_____________________________________
Julie Deshler, Mayor Pro Tem
ATTEST:
__________________________________
Kim Therres, Assistant City Manager
3.1(a)
Crystal City Council work session minutes March 12, 2020
Pursuant to due call and notice given in the manner prescribed by Sectio n 3.01 of the City
Charter, the work session of the Crystal City Council was held at 6:30 p.m. on March 12, 2020 in
Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the
meeting to order.
I.Attendance
The city manager recorded the attendance for City Council members and staff:
Council members present: Adams, Banks, Budziszewski, Deshler, Kiser, LaRoche and
Parsons.
City staff present: City Attorney T. Gilchrist, Police Chief S. Revering and City Manager A.
Norris.
II.Agenda
The Council and staff discussed the following agenda item s:
1.Panhandling.
2.Easements.
3.City manager 2020 work plan.
4.Budget process – expectations for budget presentation and information.
III.Adjournment
The work session adjourned at 7:52 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Anne Norris, City Manager
3.1(c)
Page 1 of 2
City of Crystal Council Meeting
March 24, 2020
Applications for City License
Rental – New
4807 Idaho Ave. N. – Melody Holt and Vance Gore (Conditional)
4733 Welcome Ave. N. – Milkeesso Foge (Conditional)
Rental – Renewal
4009 Adair Ave. N. – Thrive Investment Sols Inc (Conditional)
5720 Adair Ave. N. – IH3 Property Minnesota LP (Conditional)
3143 Aquila Ave. N. – Lowell Pitkin
2900-2930 Douglas Dr. N. – Minnesota Senior Living (Conditional)
3000 Douglas Dr. N. – Minnesota Senior Living (Conditional)
3601-3603 Douglas Dr. N. – Rafael Sanchez Cortes & Erika M Arias Carranza (Conditional)
5127 Edgewood Ave. N. – David & Irene Moore (Conditional)
5944 Elmhurst Ave. N. – Patrick D Archer (Conditional)
6330 Fairview Ave. N. – Ken Olson
4749 Georgia Ave. N. – Clayton and Tammy Duggan (Conditional)
2942 Idaho Ave. N. – CRGV Properties LLC
4801 Kentucky Ave. N. – GL Enterprise LLC (Conditional)
3517 Lee Ave. N. – Peter Ralph (Conditional)
4840 Nevada Ave. N. – Brett C Hulett
5603 Orchard Ave. N. – Bao Tran
5816 Orchard Ave. N. – IH3 Property Minnesota LP (Conditional)
5731 Regent Ave. N. – Thomas Ruen (Conditional)
3347 Utah Ave. N. – IH2 Property Illinois LP (Conditional)
5023 Welcome Ave. N. – Rent City at Welcome LLC
5631 Welcome Ave. N. – Angela and Brian Hanf
3264 Xenia Ave. N. – C & N Wescoe Bauman (Conditional)
4242 Xenia Ave. N. – Verne Betlach
3319 Zane Ave. N. --- Zeeba Investments LLC
8049 34th Pl N – Ann Markus (Conditional)
5724 45th Ave. N. – Yeah LLC (Conditional)
6926 46th Ave. N. – Art and Kristi Harris
6817 47th Ave. N. – 47th LLC (Conditional)
4727 57th Ave. N. – BH Investments (Conditional)
5016 52nd Ave. N. – Iasis II LLC (Conditional)
7417 59th Ave. N. – Todd Long (Conditional)
Solicitor (1 year)
American Dream Home Improvement Inc – Andrea Estrada-Rosas 8053 Bloomington Frwy
Ste 200 Bloomington, MN 55420(pre-approved by Anne Norris on 3/10/2020)
American Dream Home Improvement Inc – Bryce Hane 8053 Bloomington Frwy Ste 200
Bloomington, MN 55420
Tobacco
Himalaya LLC dba 36th Ave Smoke Shop 5101 36th Ave N #104 Crystal, MN 55422
3.2
Page 2 of 2
Tree Trimmer
Holtz Firewood and Tree Service 11658 State Hwy 238 Royalton, MN 56373
Maximum Tree Service & Landscaping 106 Ridge Road New London, MN 56273
3.2
CITY OF CRYSTAL
RESOLUTION NO. 2020 –
RESOLUTION ACCEPTING DONATIONS FROM CRYSTAL LIONS,
DONATION BOXES AND WEST METRO FIRE-RESCUE RELIEF ASSOCIATION
WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution; and
WHEREAS, said donations must be accepted by a resolution adopted by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the
following donations:
Donor Purpose Amount
Crystal Lions Airport Open House $2,500
Donation Boxes Crystal Police Explorers $480.72
West Metro Fire-Rescue Relief Association 2020 Crystal Frolics $5,000
West Metro Fire-Rescue Relief Association Crystal Police Explorers $500
AND, BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks the above-
named for their generous donations.
Dated: March 24, 2020
By: __________________________
Jim Adams, Mayor
ATTEST:
______________________________
Chrissy Serres, City Clerk
3.3
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Memorandum
DATE: March 18, 2020
TO: Mayor and City Council
Anne Norris, City Manager
FROM: John Elholm, Recreation Director
SUBJECT: Grant Application to the Hennepin County Youth Sports Program
The City of Crystal developed a park and recreation system plan in 2017 that identifies park
improvement projects throughout the city. One area noted for improvement includes a new
play area at Fair School Park.
The play area at Fair School Park was built in 1999 and is in poor condition. It is one of the
oldest play areas in the city, and it is heavily used by the school for recess and by the
neighborhood when school is not in session. Since the play area will be used by the city
and the school, the City of Crystal and Robbinsdale Area School District have each
budgeted $125,000 for the project. The new play area will be installed closer to the school to
provide easier access for the students and the parking area.
Hennepin County offers Playground Grants through their Youth Sports Program to help
develop facilities such as this. The maximum grant amount through this program is
$25,000. The proposed budget for this project is $125,000 from the city, $125,000 from the
school district and $25,000 from the county for a $275,000 project.
The grant application’s typical March due date has now been extended to May 11, 2020.
The application requires a resolution of support from the Crystal City Council.
3.4
RESOLUTION NO. 2020 - ______
AUTHORIZING A HENNEPIN YOUTH SPORTS PROGRAM PLAYGROUND GRANT
APPLICATION TO HELP FUND IMPROVEMENTS AT FAIR SCHOOL PARK
WHEREAS, the Hennepin County Board of Commissioners, via the Hennepin Youth Sports
Program, provides for capital funds to assist local government units of Hennepin County for the
development of sports or recreational facilities, and
WHEREAS, the City of Crystal, hereinafter LGU desires to develop a playground in FAIR
School Park.
NOW, THEREFORE BE IT RESOLVED BY THE City Council of the LGU:
I. The estimate of the total cost of developing PROJECT shall be $275,000. The LGU is
requesting $25,000 from the Hennepin Youth Sports Program and will assume responsibility for
providing matching funds of $250,000; 50% from LGU and 50% from Independent School
District 281 (school district).
II. The school district owns the property where the PROJECT is located, but the property is
operated jointly and cooperatively by the LGU and the school district. The LGU will manage the
property with the school district where PROJECT is located for at least the functional life of the
facility, which is estimated to be 20 years. The PROJECT may not be converted to a non-public
or non-recreational uses within this time period without the approval of Hennepin County.
III. LGU agrees to work with the school district to provide one hundred (100) percent of
operational and maintenance costs for PROJECT. The LGU and school district will operate
PROJECT for its intended purpose as stated in the PROJECT application for the functional life
of the facility.
IV. LGU agrees to enter into necessary and required agreements with Hennepin County for the
specific purpose of developing PROJECT and managing its long-term operation.
V. That John Elholm, Recreation Director, is authorized and directed to execute the application
for the Hennepin Youth Sports Program grant.
CERTIFICATION
I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented
to and adopted by the Crystal City Council at a duly authorized meeting thereof held on the 24th
day of March, 2020, as shown by the minutes of said meeting in my possession.
Jim Adams, Mayor
ATTEST:
____________________________
Christina Serres, City Clerk
3.4
3.5
3.6
PAGE 1 OF 8
___________________________________________________________________________
FROM: John Sutter, Community Development Director
___________________________________________________________________________
DATE: March 19, 2020
TO: Anne Norris, City Manager (for March 24 Council meeting)
SUBJECT: Consider a resolution authorizing an application for Hennepin County
Business District Initiative funds for a façade improvement program
In its 2020 Work Program the EDA directed staff to develop a façade improvement program
and seek funding from Hennepin County. The application is due April 1 and a resolution of
support from the City Council would help ensure the most competitive application possible.
The proposed façade improvement program would operate as follows:
•The application seeks $50,000 from the Hennepin County Business District Initiative to
finance a new Façade Improvement Program.
•The program would be available in three areas with older commercial buildings along
county road corridors. This targeted approach is necessary to secure county funding.
Eligibility is limited to the parcels listed in Exhibit A to the attached resolution on pages 2-3,
illustrated in the map and aerial photos on pages 4-7 and described in detail on page 8.
•County funds may not be used for administrative expenses or other “soft” costs. Such
expenses would be paid out of existing EDA budget line items such as legal services (to
develop the loan documents) and professional services (architects or drafters to ensure the
design quality of the improvements). This is the same approach used by the City of
Hopkins for their very successful façade improvement program.
•The façade improvement assistance would be provided in the form of a forgivable, no
interest loan for 50% of the project cost on a cost reimbursement basis (after the property
owner has paid the invoice in full).
•The loan would have a 10-year term and the loan balance would be reduced by 10% each
year. If the property is sold during the 10-year term, full repayment of the remaining loan
balance would be required. Any repayments would be used to capitalize a revolving loan
fund for Crystal to continue the program after the county funding is exhausted.
•The minimum project would $10,000 (meaning a $5,000 forgivable loan). There would be
no maximum project but the maximum forgivable loan would be $25,000.
•The county board expects to make its funding awards in June.
•If the county funds our application, then staff would bring the specific grant agreement and
program details to the EDA for consideration of final approval of the program.
Council adoption of the attached resolution of support is requested.
COUNCIL STAFF REPORT
Hennepin County Business
District Initiative Application for
Façade Improvement Program
3.7
PAGE 2 OF 8
Proposed Resolution
3.7
PAGE 3 OF 8
3.7
PAGE 4 OF 8
Location Map
▲
NORTH
3.7
PAGE 5 OF 8
(A) 6200-6600 56th Ave. N. (Bass Lake Road) / CSAH 10
2018 Aerial Photo showing Business District Boundary
2019 Street Views
3.7
PAGE 6 OF 8
(B) 6000-6304 42nd Ave. N. (Rockford Road) / CSAH 9
2018 Aerial Photo showing Business District Boundary
2019 Street Views
3.7
PAGE 7 OF 8
(C) 3528-3600 Douglas Dr. N. / CSAH 102
2018 Aerial Photo showing Business District Boundary
2019 Street Views
3.7
PAGE 8 OF 8
Eligible Parcel Information
3.7
DATE:March 18, 2020
TO:Anne Norris, City Manager
City of Crystal City Council
FROM:Jean McGann, Contracted Finance Director
RE:Expenditures over $25,000
Payee Amount
LOGIS March application support & hardware replacement costs $89,644.27
MN PERA Employee and city required contributions for 3/6/20 pay date $61,647.85
$151,292.12
Description
5.1
Memorandum
DATE: March 24, 2020
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
Mick Cyert, Engineering Project Manager
SUBJECT: Award construction contract for 2020 Street Resurfacing and Reconstruction Project
On January 21, 2020 the Council approved the plans and specs and ordered the advertisement for bids
for the 2020 Street Resurfacing and Reconstruction Project. Bids for the project were opened on March
17, 2020. Ten bids were received and listed below:
1)Park Construction Co.$1,324,404.80
2)North Valley, Inc.$1,339,698.47
3)Valley Paving, Inc.$1,342,644.27
4)SM Hentges & Sons, Inc.$1,357,213.70
5)Northwest Asphalt, Inc.$1,358,159.66
6)Astech Surface Tech. Corp.$1,373,881.35
7)GMH Asphalt Corp.$1,401,012.39
8)C.S. McCrossan Const., Inc.$1,507,783.60
9)TA Schifsky & Sons, Inc.$1,520,052.25
10)Bituminous Roadways, Inc.$1,653,240.50
Staff has reviewed the bids and found them to be accurate and in order. Park Construction Co. has
done similar projects in the City before including the resurfacing of streets in the Winnetka Hills
Neighborhood.
Project Cost
The estimated project construction cost was $1,371,000 and the budget is $1,519,000. To maximize the
available project funding, public works maintenance staff will be performing some minor miscellaneous
concrete removals, tree removals, and subgrade corrections as part of the project. There will be no
special assessment for this project.
Project Communication
After staff has met with the contractor and the schedule has been determined, a mailing will be sent to
all the properties in the project area providing an update.
Schedule
•The work is scheduled to be completed by October 16, 2020
5.2
Attachments
• Project Location Map
• Construction Contract
Recommended Action
Motion authorizing the contract with Park Construction Company for the 2020 Street Resurfacing and
Street Reconstruction Project.
5.2
Winnetka Ave N34thAveN36th Ave NDouglas Dr N32nd Ave NHampshire Ave N33rdPlN35th Ave NEdgewood Ave NGeorgia Ave N32ndPlNQuebec Ave NLouisiana Ave N30th Ave NSumter Ave NWelcomeAveNUtah Ave NUtahAveNMarkwood Dr N29th Ave N33rd Ave NLilacDrNViewcrest Ln35th Ave N31st Ave NNevada Ave NJersey Ave NBrunswick Ave NVeraCruzAveNMaryland Ave NV alleVisFlorida Ave N31st Ave N29th Ave N28th Ave NWinparkDrStateHighway100Edgewood Ave NJersey Ave NLilac Dr NCP RailroadIdaho Ave NMaryland Ave NKentucky Ave NColorado Ave NBrunswick Ave NAdair Ave NZane Ave NYates Ave NXenia Ave NValley Pl N35th Pl NHill Pl NIdaho Ave NGeorgia Ave N30thAveNAdair Ave NWelcome Ave NPennsylvania Ave NXeniaAveNVeraCruzAveNYatesAveN´00.250.5MilesHighway 100City of Crystal 2020 Mill, Overlay and Street Work Area - 6.25 MilesProject Area2020 Bituminous Street Resurfacing and Street ReconstructionCrystalHwy 10042nd Ave58th Ave27th Ave36th AveWinnetka AveDouglas DriveBass Lake Road-56th Ave42nd Ave36th AveW est B roadw ayB o ttin e a u /8 1
Louisiana Ave0¼½¾1Miles__________ Mill and Overlay Street__________ Rebuild Street (Florida Ave)5.2
CONSTRUCTION CONTRACT
City of Crystal
2020 Bituminous Street Resurfacing and Street Reconstruction
Project No. ___2020-20___
This Construction Contract (“Contract”) is made and entered into this _____ day of
______________, 2020, by and between the City of Crystal, a Minnesota municipal corporation,
4141 Douglas Drive North, Crystal, MN 55422 (“City”) and Park Construction Company, a
________________ _______________ (“Contractor”).
RECITALS
A. The City desires to hire a contractor to provide all equipment, materials, and personnel as
may be needed to provide the services described in the attached Exhibit G (“Project”);
B. The City undertook the sealed bid procedure and awarded the contract for the Project (the
“Contract”) to the Contractor; and
C. The Contractor is agreeable to and desirous of the work as needed to complete the Project in
accordance with the terms and conditions of the contract documents.
AGREEMENT
In consideration of the mutual promises and agreements contained herein, and intending
to be legally bound, the City and the Contractor hereby agree as follows:
1. Contract Documents. The following, together with this Construction Contract document,
constitute the contract documents for this Project and are incorporated in and made part of
the Contract:
(a) Advertisement for Bids (attached as Exhibit A);
(b) Project Location Map (attached as Exhibit B);
(c) Instructions to Bidders (attached as Exhibit C);
(d) Contractors Bid (attached as Exhibit D);
(e) General Contract Provisions (attached as Exhibit E);
(f) General Requirements and Covenants (attached as Exhibit F);
(g) Special Contract Provisions (attached as Exhibit G);
(h) Plan Sheets (attached as (Exhibit H);
(i) Contractor’s Bid Bond, Performance Bond and Payment Bond;
(j) Contractor’s Certificates of Insurance; and
2. Work. The Contractor agrees to provide all equipment, materials, and personnel as needed to
complete the Project in accordance with standards, specifications, and plans adopted by the
5.2
City for the Project and the terms and conditions of the Contract, which incorporates all of
the identified contract documents attached hereto as Exhibits A-H (collectively the “Work”)
3. Contract Price. City agrees to pay Contractor consistent with the General Contract
Provisions in Exhibit E for the satisfactory completion of the Work in accordance with the
Contractor’s bid, attached as Exhibit D, and the actual quantities of the unit price items used
to complete the Work.
4. Insurance Requirements. The Contractor shall maintain during the entire term of this
Contract at least the following insurances with at least the following coverage amounts, all of
which shall comply with applicable provisions of the General Contract Provisions:
(a) Workers’ Compensation:
(1) State: Statutory
Amounts
(2) Applicable Federal: Statutory
Amounts
(3) Employer’s Liability:
i. Bodily Injury by Accident $100,000 Each Accident
ii. Bodily Injury by Disease $100,000 Each Accident
iii. Bodily Injury by Disease $500,000 Policy Limit
(b) Commercial General Liability:
(1) General Aggregate $2,000,000
(2) Each Occurrence (Bodily Injury/Property Damage) $1,500,000
(3) Excess or Umbrella Liability
i. General Aggregate $5,000,000
ii. Each Occurrence $5,000,000
(c) Automobile Liability:
(1) Bodily Injury:
i. Each Person $1,000,000
ii. Each Accident $1,000,000
(2) Property Damage:
i. Each Accident $1,000,000
ii. Each Accident $1,000,000
(3) Combined Single Limit: $1,000,000
5. Project Timing. The Work shall be completed in accordance with the following schedule:
(a) Substantial completion on or before October 2, 2020.
(b) Final completion on or before October 16, 2020
(c) Ready for final payment on or before December 4, 2020
6. Required Submittals. The Contractor agrees to provide the City all of the following before
commencing any of the Work on the Project:
5.2
(a) Certificates of insurance showing the types and amounts of insurance required by this
Contract and naming the City as an additional insured on the Contractor’s commercial
general liability policy;
(b) Performance bond and payment bond each for the total amount of the Contractor’s bid;
(c) List of all subcontractors;
(d) Responsible Contractor Statements from the Contractor and all subcontractors; and
(e) Affidavit of Non-Collusion.
7. Notices. Any notices provided under this Contract shall be delivered or mailed to the
following:
(a) To the City at: Mark Ray
City Engineer
City of Crystal
4141 Douglas Drive North
Crystal, MN 55422
(b) To the Contractor at: _________________
_________________
_________________
8. Controlling Provisions. The provisions of the documents constituting the Contract shall be
read together and reconciled to the greatest extent reasonably possible. To the extent there
are any conflicting provisions that cannot be reconciled, the more specific provision shall
generally be controlling. To the extent the conflicting provision is contained in the Special
Contract Provisions (Exhibit G) or in the General Requirements and Covenants (Exhibit F),
the provisions contained in such documents shall be controlling.
IN WITNESS WHEREOF, the parties have executed this Contract as of the date and year
first written above.
CONTRACTOR
By:
Print Name
Its:
Title
Signature
Date:
5.2
CITY OF CRYSTAL
By:
Its Mayor
Signature
By:
Its Manager
Signature
Date:
5.2
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5.2
5.2
RESOLUTION NO. 2020- ___
AWARD CONTRACT FOR
2020 STREET RESURFACING AND RECONSTRUCTION PROJECT
WHEREAS, the Crystal City Council approved the 2020 Street Resurfacing and
Reconstruction plans and specifications on January 21, 2020; and
WHEREAS, the Crystal City Council authorized solicitation of public bids on
January 21, 2020; and
WHEREAS, adequate funds are available in the Street Maintenance Fund and
have been budgeted by the Council; and
WHEREAS, ten bids were received and publicly opened on March 17, 2020; and
WHEREAS, Park Construction Company was the lowest qualified bidder.
WHEREAS, Park Construction Company has completed the same type of work in
the City previously.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby
awards the contract for 2020 Street Resurfacing and Reconstruction Project (Project
#2020-02) to Park Construction Company in the amount of $1,324,404.80.
BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby
authorized to sign said contract.
Adopted by the Crystal City Council this 24th day of March, 2020.
Jim Adams, Mayor
ATTEST:
_________________________________________
Christina Serres, City Clerk
5.2
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Memorandum
DATE: March 18, 2020
TO: Mayor and City Council
Anne Norris, City Manager
FROM: John Elholm, Recreation Director
SUBJECT: Community Center HVAC Control Improvements
The Crystal Community Center opened to the public nearly 30 years ago, and many of the
pneumatic HVAC controls from that time are still being used in the building today. Changing
these controls to an electronic version will allow slower starts to save wear and tear on air
handlers, and will allow the controls to be partially open – instead of fully open or closed like the
current ones. With the addition of occupancy sensors to the scope, this project will save energy
and provide for greater dependability for the community center’s HVAC system.
UHL has a service contract for City of Crystal HVAC systems, and we use their building
automation system to view HVAC operation via computer, which they also program for us. The
HVAC improvements proposed here will integrate well with the automation system we currently
have in place with them. Other types of systems would likely not integrate well. UHL has
provided a quote of $32,880 to complete the improvements described above.
The project budget includes the following:
•City capital budget $ 22,000
•Remainder of basketball hoop project $ 2,471
•Past Rebate for LED light project in gym $ 6,480
•Past Rebate for HVAC upgrades in gym $ 4,054
Total Budget $ 35,005
Staff recommends approval of the attached resolution entering into an agreement with UHL in the
amount of $32,880 for HVAC improvements at the Crystal Community Center.
5.3
CITY OF CRYSTAL
RESOLUTION 2020 -
RESOLUTION IN SUPPORT OF REPLACING HVAC CONTROLS AT THE
CRYSTAL COMMUNITY CENTER
WHEREAS, the City of Crystal owns and operates the Crystal Community Center, and
WHEREAS, improvements are proposed for HVAC controls at the community center, and
WHEREAS, improvements include replacement of old pneumatic controls with digital controls, and
WHEREAS, the project is included in the 2020 capital budget, and
WHEREAS, the project is able to utilize rebates from past projects to reduce the overall cost, and
WHEREAS, UHL has a service contract for City of Crystal HVAC systems and we use their building
automation system to view HVAC operation via computer, and
WHEREAS, UHL has provided a quote to complete indicated HVAC improvements at the Crystal
Community Center that will integrate well with our current automation system,
THEREFORE, BE IT RESOLVED:
A. That the Crystal City Council wishes to enter into an agreement with UHL in the amount of
$32,880 to furnish and install updated HVAC controls at the Crystal Community Center.
B. That the Crystal City Council hereby authorizes the City Manager to sign the agreement with
UHL to complete the work.
Adopted by the Crystal City Council this 24th day of March, 2020.
________________________
Jim Adams, Mayor
ATTEST:
______________________
Christina Serres, City Clerk
5.3
Proposal #:
Date:
To: Project:
Attention:
All material is guaranteed to be as specified, and the above work to be completed in a substantial workmanlike
manner for the sum of:
Any alteration or deviation from above specifications involving extra cost will be executed only upon written
order and will become an extra charge over and above the estimate. This proposal is valid for days.
Respectfully submitted:
ACCEPTANCE OF PROPOSAL
The prices, specifications and additional Terms and Conditions set forth on the next page of this proposal are
satisfactory and are hereby accepted. You are authorized to do work as specified. Payment will be made as
outlined herein.
Accepted by: Name (print):
Title: Company Name:
Date:
9065 Zachary Lane N. PROPOSAL
Maple Grove, MN 55369
JT19129
10/21/2019
City of Crystal Community Center
4141 Douglas Dr N VAV Controllers
Crystal, MN 55422
Jason Minnick
We propose to furnish the material and/or perform the labor necessary to:
Demo (19) pneumatic VAV controllers.
Provide and install DDC controls for (15) Cooling only VAV boxes.
Provide and install DDC controls for (4) fan powered VAV boxes.
Provide and replace (2) 3 way reheat valves.
Provide new floor plan graphics.
As-built control drawings.
Not Included:
Radiation valves
Overtime labor
Controls not listed above.
$32,880
30
Jim Tichy
Account Manager
Page 1 of 2
5.3
Uhl Company, Inc. – Terms and Conditions of Service
1.Uhl Company will use competent personnel and state of the art equipment to perform its work in a timely and professional
manner.
2.Uhl Company warrants it is covered by Worker’s Compensation insurance, general liability insurance, automobile liability
insurance, and excess liability policies. Certificates for all such insurance policies will be provided to you upon written
request. You will carry Builder’s Risk with full owner and contractor coverage’s and other necessary insurance for the project.
3.Payment is due within 30 days of Uhl Company’s invoice date. Interest shall accrue on any unpaid balance at a rate of 1.5%
per month. Acceptance by Uhl Company of partial payments shall not constitute any release of collection or lien rights.
4.In the event of your default, Uhl Company will give 10 days notice to cure. If you remain in default, Uhl Company may
terminate this agreement and recover the balance due. You will pay all expenses, damages and cost, including reasonable
attorney’s fees, incurred by Uhl Company in collecting the outstanding debt.
5.If, for any reason, you direct a cessation of the work on all or any part of the project, Uhl Company shall be paid at least for
the portion of its work completed at the time of cancellation, including all expenses incurred by Uhl Company.
6.Unless otherwise specified in the proposal, Uhl Company will not furnish any performance or material payment bond.
7.All repair labor is guaranteed for 90 days (except in the case of compressor replacements which carry a thirty day warranty),
while materials and parts are warranted per manufacturer specifications. Warranties do not apply where failure is a result of
faulty installation or abuse, or incorrect electrical connections or alterations made by others, or use under abnormal operating
conditions or misapplication of the products and parts. Uhl Company makes no other warranty expressed or implied; and any
implied warranty of merchantability or fitness for a particular purpose which exceeds the foregoing is hereby disclaimed by
Uhl Company and excluded from any agreement made by acceptance of an order pursuant to this proposal. Under no
circumstance shall Uhl Company be liable for prospective or speculative profits, or special, indirect, incidental, consequential,
or punitive damages and/or physical injuries. Under no circumstances will Uhl Company’s liability exceed the dollar amount
of this proposal and shall terminate one year after the completion of Uhl Company’s work, and Uhl Company may, at its
option, provide a repair or replacement remedy.
8.All material and equipment furnished and installed by Uhl Company will carry the manufacturer’s standard warranty. In many
cases, this warranty will include an allowance for the cost of labor and related costs such as crane rental, refrigerant, etc., for
correcting defects in material and workmanship, for a period of 90 days after installation. However, if the standard
manufacturer’s warranty does not provide for this additional coverage, the owner will be responsible for payment of these
repairs. THIS WARRANTY SPECIFICALLY EXCLUDES COVERAGE FOR ENVIRONMENTAL CONDITIONS, SUCH
AS MOLD. UHL COMPANY HAS MADE NO INSPECTION FOR, NOR REPRESENTATION REGARDING THE
EXISTENCE OR NON-EXISTENCE OF MOLD ON THE OWNER’S PREMISES. UHL COMPANY HAS FURTHER
MADE NO PROMISE OR AFFIRMATION THAT THE MATERIALS AND LABOR PROVIDED WILL ASSIST IN THE
PREVENTION OR REMEDIATION OF MOLD OR OTHER ENVIRONMENTAL CONCERNS.
9.Everyone is concerned over the potential threat to our environment by the release of chlorofluorocarbon refrigerants (C.F.C.’s)
into the atmosphere. Uhl Company has for many years had a “no pollution, we care” policy with contaminants including
refrigerants and refrigerant oil. Our technicians are trained to reclaim, filter, and re-use these refrigerants or, if badly
contaminated, recycle them for re-use. All used refrigerant oils are disposed of through a licensed disposal organization. Many
contractors are talking about doing something about pollutants – Uhl Company IS DOING IT.
10.Our pricing does not cover any cost that may be incurred due to hazardous material or its removal or disposal, unless
specifically provided for in the attached proposal. If such costs are incurred by Uhl Company, they will be passed on to you at
Uhl Company’s actual cost without the need for written approval.
11.All estimated labor is to be performed during Uhl Company’s normal working hours unless specified elsewhere in this
proposal.
12.For compressor replacements, Uhl Company will perform an acid test after the drier change (testing for any unsafe acidic oil
levels). If more drier and oil changes are needed, you will be informed, and the cost of these additional changes will be added
to the contract price.
13.This contract constitutes the entire agreement and complete understanding between the parties. No verbal representations shall
be binding on either party and you have not relied on any representation made by Uhl Company that is not contained herein.
14.These Terms may in some instances conflict with some of the terms and conditions or other document issued by you. In such
case, the Terms contained herein shall govern and acceptance of this Proposal is conditioned upon your acceptance of the
Terms herein.
15.Uhl Company shall not be liable for any penalty or damage, delay or injury, or for failure to give notice of delay, or to
perform, when such damage, delay, injury or failure is due to the elements, acts of god, acts of the owner, act of civil or
military authority, war, riots, terrorism, concerted labor action, strikes, shortages of materials, accidents or any cause beyond
the reasonable control of Uhl Company. The completion date shall be deemed extended for a period of time equal to the time
lost due to any delay excusable under this provision.
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