2020.03.10 Council Meeting Packet
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: March 6, 2020
City Council Meeting Schedule
Tuesday, March 10, 2020
Time Type of meeting Location
6:30 p.m.
City Council Work Session to discuss:
2020 utility reconstruction project update.
Constituent issues.
New business.
Announcements.
Conference Room A
7:00 p.m. City Council Meeting Council Chambers
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at
(763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: March 6, 2020
City Council
First Work Session Agenda
March 10, 2020
6:30 p.m.
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the first work session of the Crystal City Council was held at ______ p.m. on March 10, 2020 in
Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota.
I. Attendance
Council Members Staff
____ Kiser ____ Norris
____ LaRoche ____ Therres
____ Parsons ____ Ray
____ Adams ____ Revering
____ Banks
____ Budziszewski
____ Deshler
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. 2020 utility reconstruction project update. *
2. Constituent issues update. *
3. New business.*
4. Announcements.*
III. Adjournment
The work session adjourned at ______ p.m.
*Denotes no supporting information included in the packet.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-
1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
Page 1 of 3
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
City Council Meeting Agenda
Tuesday, March 10, 2020
7 p.m.
Council Chambers
The city manager’s comments are bolded.
1. Call to Order, Roll Call and Pledge of Allegiance
2. Approval of Agenda
The Council will consider approval of the agenda.
3. Appearances
3.1. Chief Revering will present the following awards: *
a. Stork Award to Officer Gabe Storz.
b. Lifesaving Award to Sergeant Jon Kurtz and Officer Jordan Myhre.
c. Lifesaving Award to Officer Jessica Donahue.
4. Consent Agenda
The Council will consider the following items, which are routine and non-controversial in nature, in a
single motion:
4.1. Approval of the minutes from the following meetings:
a. The City Council work session on February 13, 2020.
b. The City Council meeting on February 18, 2020.
c. The City Council work session on February 18, 2020.
4.2. Approval of the list of license applications submitted by the city clerk to the City Council, a list
that is on file in the office of the city clerk.
4.3. Approval of a resolution accepting the following donations:
a. $500 from Lang-Nelson Associates, Inc., on behalf of Calibre Chase Apartments, for Becker
Park.
b. $500 from Lang-Nelson Associates, Inc., on behalf of Cedarwood Apartments, for Becker
Park.
c. $500 from Pizza Ranch for Becker Park.
d. $10,000 from VFW Post #494 for Becker Park playground.
Crystal City Council Meeting Agenda
March 10, 2020
Page 2 of 3
4.4. Approval of a resolution releasing a 1960 sanitary sewer agreement on the site of a proposed
assisted living and memory care facility at 3501 Douglas Drive North.
The original owner of 3501 Douglas Drive intended to build an apartment building on that site
but that never happened. The sanitary sewer agreement from 1960 is not needed for the
proposed assisted living facility at 3501 Douglas Drive.
4.5. Approval of a resolution authorizing the easement agreement with Hennepin County for storm
sewer access.
A resident inquired about the ability to install a drain in the front yard of 6427 42nd Ave and a
pipe connecting into the existing storm water catch basin in the northwest corner of the
Hennepin County Library property. Since the catch basin is on County property, City staff have
been working to find an arrangement between the City, County, and 6427 42nd Ave property
owner. This agreement will allow for the pipe to be installed into the existing catch basin.
5. Open Forum
(The City Council appreciates hearing from citizens about items of concern and desires to set aside
time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is
limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding
officer, extend the total time allowed for a topic. By rule, no action may be taken on any item
brought before the Council during Open Forum. The Council may place items discussed during Open
Forum onto subsequent council meeting agendas.)
6. Regular Agenda
6.1. The Council will consider approval of disbursements over $25,000 submitted by the finance
department to the city council, a list that is on file in the office of the finance department.
Recommend approval of disbursements over $25,000.
6.2. The Council will consider a resolution approving the plans and specifications for the 2020 Utility
Reconstruction project, and a resolution approving ordering the advertisement for bids for the
2020 Utility Reconstruction project.
As discussed at the work session before the meeting, the plans are complete for the utility
reconstruction project. Recommend approval of the plans and specifications for the 2020
Utility Reconstruction project and approval of ordering the advertisement for bids for the
2020 Utility Reconstruction project.
6.3. The Council will consider a resolution authorizing the purchase of water main gate valves and
hydrants.
In an effort to reduce the cost to all the projects involving water main gate valves and
hydrants, staff are proposing to order the parts in bulk at one time, then provide them to the
respective projects. Recommend approval of the resolution authorizing this purchase.
Crystal City Council Meeting Agenda
March 10, 2020
Page 3 of 3
6.4. The Council will consider a resolution authorizing the contract for the replacement of the high
service pump at the reservoir.
The long term capital replacement plan for the Joint Water Commission includes the
replacement of the high service pump at the Crystal reservoir. The project will be paid for by
the JWC and Crystal will be managing the project on behalf of the JWC. Recommend approval
of the resolution authorizing this project.
6.5. The Council will consider approval of a contract with the city manager.
The City Council conducted my annual performance evaluation on February 13. The contract
is consistent with the discussion at that meeting. Recommend approval of the contract.
7. Announcements
a. The City Council will hold a work session on Thursday, March 12 at 6:30 p.m. in Conference Room
A.
b. The Bowling for K9 Officer Leo fundraiser is Sunday, March 15, 10:30 a.m. – 2 p.m. at New Hope
Bowl.
c. The Crystal Business Association meets Wednesday, March 18, 2020 at 8:30 a.m. in the
Community Room; Mayor Adams will present the State of the City.
d. The second annual Cheers to Crystal fundraiser is Friday, March 20, 6 – 9 p.m.at the Community
Center. Tickets are available at www.cheerstocrystal.com.
e. Coffee with a Cop will be held on Saturday, March 21 from noon to 2 p.m. at Egg House Café.
f. The next City Council meeting is Tuesday, March 24, at 7:00 p.m. in the Council Chambers at City
Hall.
g. Local organizations are invited to lead the pledge at City Council meetings; contact city staff for
information.
h. City Council meetings and work sessions are open to the public. Current and previous meetings
are available for viewing and listening at www.crystalmn.gov.
8. Adjournment
* Denotes no supporting information included in the packet.
Have a great weekend; see you at Tuesday’s meeting.
Crystal City Council work session minutes Feb. 13, 2020
Pursuant to due call and notice given in the manner prescribed by Sectio n 3.01 of the City
Charter, the work session of the Crystal City Council was held at 6:33 p.m. on February 13, 2020
in Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Pro Tem Deshler called
the meeting to order.
I.Attendance
The city manager recorded the attendance for City Council members and staff:
Council members present: Adams, Banks, Budziszewski, Deshler, Kiser, LaRoche and
Parsons.
City staff present: City Manager A. Norris.
Others present: Karen DeYoung of DeYoung Consulting Services, LLC.
II.Agenda
The Council and staff discussed the following agenda item:
1.Moved by Council Member Budziszewski and seconded by Council Member LaRoche to
close the meeting (pursuant to Minn. Stat. Sec. 13D.05, Subd. 3(a)) to discuss the city
manager’s evaluation.
Motion carried.
Moved by Council Member Banks and seconded by Council Member LaRoche to
re-open the meeting.
Motion carried.
III.Adjournment
The work session adjourned at 7:33 p.m.
________________________________
Julie Deshler, Mayor Pro Tem
ATTEST:
Anne Norris, City Manager
4.1(a)
Crystal City Council meeting minutes February 18, 2020
Page 1 of 3
1.Call to Order
Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on
February 18, 2020 at 7:00 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in Crystal,
Minnesota. Mayor Adams called the meeting to order.
Roll Call
Mayor Adams asked the assistant city manager to call the roll for elected officials. Upon roll call, the
following attendance was recorded:
Council members present: Kiser, LaRoche, Parsons, Adams, and Budziszewski.
Absent: Deshler and Banks.
City staff present: City Manager A. Norris, Assistant City Manager/Human Resources Manager K.
Therres, City Attorney T. Gilchrist, and Recreation Director John Elholm.
Pledge of Allegiance
Mayor Adams led the Council and audience in the Pledge of Allegiance.
2.Approval of Agenda
The Council considered approval of the agenda.
Moved by Council Member LaRoche and seconded by Council Member Kiser to approve the agenda.
Motion carried.
3.Proclamation and Appearances
3.1 Tiffany Kovaleski shared a presentation from Beyond the Yellow Ribbon and Mayor Adams read
a proclamation affirming Crystal’s commitment to the Quad Cities Beyond the Yellow Ribbon
initiative.
3.2 Police Chief Stephanie Revering presented the Medal of Merit to Sgt. Brandon Dorr and Officer
Rob Hodge and Medal of Valor to Officer Txheng Vang.
4.Consent Agenda
The Council considered the following items, which are routine and non-controversial in nature, in a
single motion:
4.1 Approval of the minutes from the following meetings:
a.The City Council meeting on February 4, 2020.
b.The City Council work session on February 4, 2020.
4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list
that is on file in the office of the city clerk.
4.3 Approval of Resolution No. 2020-25, accepting the following donations:
a.$1,000 from Affinity Plus Federal Credit Union for Becker Park playground.
b.$1,000 from the Kolb family for Becker Park playground.
4.4 Approval of the updated donation policy.
4.1(b)
Crystal City Council meeting minutes February 18, 2020
Page 2 of 3
4.5 Approval of Resolution No. 2020 - 26, authorizing a Community Development Block Grant
application to fund improvements to North Lions Park.
4.6 Approval of the summary of the closed City Council work session on February 13, 2020 for the
purpose of evaluating the performance of the city manager.
Moved by Council Member Budziszewski and seconded by Council Member Kiser to approve the
consent agenda.
Motion carried.
5. Open Forum
No public comment was given during open forum.
6. Regular Agenda
6.1 The Council considered approval of disbursements over $25,000 submitted by the finance
department to the city council, a list that is on file in the office of the finance department.
Moved by Council Member Budziszewski and seconded by Council Member Parsons to approve
the list of disbursements over $25,000.
Voting aye: Kiser, LaRoche, Parsons, Adams, and Budziszewski.
Absent, not voting: Deshler and Banks.
Motion carried.
6.2 The Council considered a resolution to purchase a picnic shelter from Minnesota-Wisconsin
Playground for Iron Horse Park.
Recreation Director John Elholm addressed the council.
Moved by Council Member Parsons and seconded by Council Member LaRoche to adopt the
following resolution:
RESOLUTION NO. 2020 – 27
RESOLUTION IN SUPPORT OF HIRING A CONTRACTOR TO BUILD
A 20’ x 20’ PICNIC SHELTER IN IRON HORSE PARK
Voting aye: Kiser, LaRoche, Parsons, Adams, and Budziszewski.
Absent, not voting: Deshler and Banks.
Motion carried, resolution declared adopted.
7. Announcements
The Council made several announcements about upcoming events.
4.1(b)
Crystal City Council meeting minutes February 18, 2020
Page 3 of 3
9. Adjournment
Moved by Council Member Budziszewski and seconded by Council Member LaRoche to adjourn the
meeting.
Motion carried.
The meeting adjourned at 7:34 p.m.
_____________________________________
Jim Adams, Mayor
ATTEST:
__________________________________
Kim Therres, Assistant City Manager
4.1(b)
Crystal City Council work session minutes February 18, 2020
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held at 6:32 p.m. on February 18, 2020 in
Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the meeting to
order.
I.Attendance
The assistant city manager recorded the attendance for City Council members and staff:
Council members present: Budziszewski, Kiser, LaRoche, Parsons, and Adams.Absent: Deshler and Banks.
City staff present: City Manager A. Norris, Assistant City Manager/Human Resources Manager
K. Therres, City Attorney T. Gilchrist and Communications Coordination M. Peterson.
II.Agenda
The Council and staff discussed the following items:
1.Annual communications update.
2.Donation policy.
3.City manager monthly check-in.
4.New business.
5.Announcements.
III.Adjournment
The work session adjourned at 6:58 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Kim Therres, Assistant City Manager
4.1(c)
Page 1 of 1
City of Crystal Council Meeting
March 10, 2020
Applications for City License
Rental – New
2817 Hampshire Ave. N. – Jose Bernal (Conditional)
4700 Maryland Ave. N. – LSF9 Master Participation (Conditional)
5809 Oregon Ave. N. – Sarah Kimbal (Conditional)
Rental – Renewal
4353 Adair Ave. N. – James Richards (Conditional)
4500 Adair Ave. N. – Reill Properties LLC
4337 Colorado Ave. N. – Stephanie Lafave (Conditional)
5123 Corvallis Ave. N. – Nancy and Jerad Soule
2736 Jersey Ave. N. – Dennis and Barb Arel (Conditional)
3540 Regent Ave. N. – Larry Brockel (Conditional)
3010 Sumter Ave. N. – Central Crystal Village LLC (Conditional)
5718 Sumter Ave. N. – Juniper Land Trust LLC (Conditional)
4719 Welcome Ave. N. – Julie Zhu
3000 Winnetka Ave. N. – Central Crystal Village LLC (Conditional)
4512 Yates Ave. N. – Drew and Terri Kabanuk
7909 – 30th Ave. N. – IH3 Minnesota LP (Conditional)
7601 32nd Ave. N. – F & G Corporation (Conditional)
5808-5812 36th Ave. N. – Thielen Management LLC
6716 43rd Ave. N. – Bobbie Morlock (Conditional)
5625 45th Ave. N. – John Morey (Conditional)
5206 49th Ave. N. – John Pepera
7105 52nd Ave. N. – Steve and Karen Grotting
4924 53rd Ave. N. – Cherry Holdings LLC
7717 59th Pl. N. – Mark and Jodi Heiden (Conditional)
Solicitor (1 year)
Ace Solid Waste – William Petka 6601 McKinley St NE Ramsey, MN 55303
American Dream Home Improvement Inc – Chris Zwart 8053 Bloomington Frwy Ste 200
Bloomington, MN 55420
Tree Trimmer
Crystal Tree Service P O Box 28315 Crystal, MN 55428
Jeff Hoheisel Professional Tree Services Inc 34214 Hwy 27 Hillman, MN 56338
4.2
CITY OF CRYSTAL
RESOLUTION NO. 2020 –
RESOLUTION ACCEPTING DONATIONS FROM
LANG -NELSON ASSOCIATES, INC. (CALIBRE CHASE AND CEDARWOOD APARTMENTS),
PIZZA RANCH AND VFW POST #494
WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution; and
WHEREAS, said donations must be accepted by a resolution adopted by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the
following donations:
Donor Purpose Amount
Lang-Nelson Associates, Inc. Becker Park $500
(Calibre Chase Apartments)
Lang-Nelson Associates, Inc. Becker Park $500
(Cedarwood Apartments)
Pizza Ranch Becker Park $500
VFW Post #494 Becker Park playground $10,000
AND, BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks the above-
named for their generous donations.
Dated: March 10, 2020
By: __________________________
Jim Adams, Mayor
ATTEST:
______________________________
Kim Therres, Assistant City Manager
4.3
3501 DOUGLAS DRIVE NORTH – RELEASE 1960 AGREEMENT
PAGE 1 OF 3
___________________________________________________________________________
FROM: Dan Olson, City Planner
___________________________________________________________________________
TO: Anne Norris, City Manager (for March 10 City Council Meeting)
DATE: March 5, 2020
RE: Consider a resolution releasing and terminating a 1960 sanitary sewer
agreement on the site of the proposed assisted living and memory care
facility at 3501 Douglas Drive North
This item is a follow-up to the recently-approved rezoning of property at 3501 Douglas Drive
North for construction of a new 32-unit assisted living and memory care facility, “Suite Living of
Crystal”, to be developed by Hampton Companies.
In 1960 there were two houses on the northwesterly portion of the site with sanitary sewer
service from Douglas Drive. One house (3500 Edgewood Ave. N.) was subsequently demolished
for parking lot expansion but the other house (3505 Douglas Dr. N.) is still present on the site.
The 1960 property owner was planning to construct an apartment building between the houses
and Douglas Drive. This would necessitate construction of sanitary sewer infrastructure in the
Edgewood Avenue right-of-way. To that end, the city entered into the attached sanitary sewer
agreement whereby the owner agreed to be assessed for the installation of that sewer
infrastructure. However, the apartment building was never constructed and the sewer
infrastructure in the Edgewood Avenue right-of-way was never installed.
The recently-approved Hampton Companies project will demolish the office building and
remaining house. The new Suite Living of Crystal building will utilize the entire site and its
sanitary sewer will connect to the main under Douglas Drive. For this reason, the site has no
need for sanitary sewer infrastructure in the Edgewood Avenue right-of-way. Hampton
Companies is requesting that the city release and terminate the 1960 sanitary sewer agreement.
City staff concurs with that request and the City Attorney has prepared the attached resolution
to release and terminate the 1960 sanitary sewer agreement.
City Council approval of the attached resolution is requested.
Attachments:
A.1960 sanitary sewer agreement
B.Resolution terminating the 1960 agreement
COUNCIL STAFF REPORT
3501 Douglas Dr. N. (Hampton Companies)
Terminate 1960 Sewer Agreement
4.4
3501 DOUGLAS DRIVE NORTH – RELEASE 1960 AGREEMENT
PAGE 2 OF 3
▲
2018 Aerial Photo - Existing Conditions: NORTH
4.4
3501 DOUGLAS DRIVE NORTH – RELEASE 1960 AGREEMENT
PAGE 3 OF 3
Approved Utility Plan - Hampton Companies (Suite Living of Crystal):
4.4
Attachment A
4.4
4.4
CITY OF CRYSTAL
MINNESOTA
RESOLUTION NO. 2020-________
RESOLUTION AGREEING TO RELEASE AND
TERMINATE A SANITARY SEWER LATERAL AGREEMENT
WHEREAS, the City of Crystal, when it was still the Village of Crystal, entered into an
agreement with Edwin E. Kauffman Jr. and Patricia J. Kauffman, husband and wife, and Richard
C. Kauffman and Janet C. Kauffman, husband and wife, regarding sanitary sewer laterals
affecting Lots 1, 2, and 3, Block 1, Douglas Plaza Addition (“Agreement”);
WHEREAS, the Agreement was filed with Hennepin County on September 12, 1960 and
recorded as Document No. 636688; and
WHEREAS, the Agreement no longer serves any purpose as the homes it applied to no
longer exist and the purchaser of the one or more of the affected lots has requested the City to
agree to execute a release and termination of the Agreement in substantially the form as attached
hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Crystal as
follows:
1.The City Council hereby agrees to release and terminate the Agreement as requested.
2.The Mayor and City Manager are authorized and directed to execute the release and
termination once it is in a form acceptable to the City Attorney and to take such other
actions as may be needed to carry out the intent of this Resolution.
Adopted by the Crystal City Council this 10th day of March 2020.
____________________________
Jim Adams, Mayor
ATTEST:
___________________________
Chrissy Serres, City Clerk
Attachment B
4.4
EXHIBIT A
Form of Release and Termination
(attached hereto)
4.4
RELEASE AND TERMINATION OF AGREEMENT
THE UNDERSIGNED hereby releases and terminates the Agreement by and between Village of
Crystal, a municipal corporation of the State of Minnesota, Edwin E. Kauffman Jr. and Patricia
J. Kauffman, husband and wife, and Richard C. Kauffman and Janet C. Kauffman, husband and
wife, in regard to sanitary sewer laterals, filed September 12, 1960, as Document No. 636688.
City of Crystal
By:
Its: Mayor
By:
Its: City Manager
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me the _____ day of March 2020, by Jim Adams
and Anne Norris, the Mayor and City Manager respectively of the City of Crystal, a municipal
corporation under the laws of Minnesota, on behalf of the municipal corporation.
Notary Public
This instrument was drafted by:
Custom Home Builders Title, LLC
10850 Old County Road 15
Plymouth, MN 55441
HB-40766
4.4
EXHIBIT B
Legal Description of the Property
Lot 1, Block 1, Douglas Medical Plaza, Lots 1, 2, and 3, Block 1, Douglas Medical Plaza
Addition, and Lots 1 and 2, Andersons Gardendale Acres, all properties in Hennepin County,
Minnesota.
4.4
EXHIBIT C
Planner’s Report
(attached hereto)
4.4
Memorandum
DATE: March 10, 2020
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
SUBJECT: Easement agreement with Hennepin County
Summary
After the very wet spring last year, the City
was contacted by a resident inquiring about
the ability to install a drain in the front yard
of 6427 42nd Ave and a pipe connecting into
the existing storm water catch basin in the
northwest corner of the Hennepin County
Library property. Currently, the front yard of
6427 42nd Ave holds water because it is a
low spot and the driveway acts like a levee
and keeps the water from getting to the
catch basin.
Since the catch basin is on County property,
City staff have been working to find an
arrangement between the City, County, and
6427 42nd Ave property owner.
The proposed solution involves the following:
1) The County will grant a no-cost permanent easement to the City for a new pipe extension from the
catch basin to the west (towards 6427 42nd). The County will also prepare the legal description, exhibit,
and perform all the recording.
2) The City will install the new pipe extension (from the existing catch basin) to the west towards the
private property.
3) The private property owner will be responsible for installing the drain in their yard and running new
pipe underneath their driveway to connect to the pipe the City installed into the catch basin.
Before preparing the agreement exhibits, the County has requested the City Council authorize the
main body of the agreement. Staff, including the City Attorney, will then work with County staff to
finalize the exhibits for the agreement.
Figure 1: Aerial view showing the topography. The driveway along
the east property line of 6427 42nd Ave acts like a levee and keeps the
water from draining from that yard.
4.5
There is no to cost to the City for anything related to this easement agreement other than staff time.
Attachments:
• Proposed easement agreement
• Sketch of proposed easements
Recommended Action
Motion to approve the resolution authorizing the Easement Agreement with Hennepin County
4.5
Contract No. A199730
______________________________________________________________________________
RECORDING INFORMATION ABOVE
EASEMENT AGREEMENT
HENNEPIN COUNTY, MINNESOTA EASEMENT
THIS AGREEMENT, made and entered into this ____ day of ______________, 2020, by
and between the County of Hennepin, a political subdivision of the State of Minnesota,
hereinafter referred to as “COUNTY”, and the City of Crystal, a municipal corporation under
Minnesota law, hereinafter referred to as “CITY”.
WITNESSETH:
WHEREAS, COUNTY is the fee owner of that certain real property legally described on
Exhibit A attached, located in the City of Crystal, County of Hennepin, State of Minnesota,
hereinafter referred to as the “Property”;
WHEREAS, COUNTY is using the Property for library purposes upon which there is
located an existing storm sewer line, hereinafter referred to as “Existing Storm Sewer Line”;
WHEREAS, CITY has requested a permanent easement over a portion of the Property for
drainage purposes, hereinafter referred to as the “Permanent Drainage Easement Area”, legally
described in the attached Exhibit B and depicted in the attached Exhibit C, upon which the CITY
plans to construct a new storm sewer line, hereinafter referred to as “New Storm Sewer Line”, to
connect with the Existing Storm Sewer Line; and
WHEREAS, CITY has requested a temporary easement over a portion of the Property for
purposes of constructing the New Storm Sewer Line, hereinafter referred to as the “Temporary
Easement Area”, legally described in the attached Exhibit B and depicted in the attached Exhibit
C, upon which the CITY plans to construct the New Storm Sewer Line and connect it to the
Existing Storm Sewer Line that lies within the Permanent Drainage Easement Area; and
4.5
2
WHEREAS, COUNTY is willing, upon the proper terms and conditions, to grant a
permanent easement to CITY over the Permanent Drainage Easement Area covering both the
Existing Storm Sewer Line and the New Storm Sewer Line, collectively hereinafter referred to as
“Storm Sewer Lines”; and
WHEREAS, COUNTY is willing, upon the proper terms and conditions, to grant a
temporary construction easement to CITY over the Temporary Easement Area depicted in the
attached Exhibit C, which temporary easement shall expire on December 31, 2020; and
NOW, THEREFORE, in consideration of the foregoing and other good and valuable
consideration, the receipt of which is hereby acknowledged, COUNTY and CITY hereby agree
as follows:
AGREEMENT
1. COUNTY hereby grants to CITY a perpetual nonexclusive permanent drainage
easement to construct, modify, add to, maintain, and repair Storm Sewer Lines from time to
time, as CITY may require upon, over, under and across the Permanent Drainage Easement Area.
2. COUNTY hereby grants to CITY a temporary construction easement upon, over,
under and across the Temporary Easement Area to construct the New Storm Sewer Line and
connect it to the Existing Storm Sewer Line.
3. The permanent easement herein shall terminate if the Permanent Drainage
Easement Area is no longer used for storm sewer drainage purposes with both parties agreeing to
execute a termination of easement agreement that will be recorded.
4. The temporary easement herein shall terminate on December 31, 2020 or earlier if
the Temporary Easement Area is no longer needed for construction purposes with both parties
agreeing to execute a termination of easement agreement that will be recorded.
5. The provisions hereof shall be deemed covenants running with the land, and shall
be binding upon and inure to the benefit of the parties hereto and their respective successors and
assigns.
6. CITY shall be solely responsible for the construction and installation of the New
Storm Sewer Line that CITY plans to install that will enter the Property from the adjacent parcel
to the west located at 6427 42nd Ave. N., Crystal, MN 55427 (PID No. 1711821140023) and will
connect to the Existing Storm Sewer Line. CITY shall be responsible for keeping the Storm
Sewer Lines in a good, safe, and operating condition.
7. Maintenance and Repair. CITY shall be responsible for any construction, repair,
maintenance, or replacement of the Storm Sewer Lines. In the event that there is any damage to
the Permanent Drainage Easement Area or to the Temporary Easement Area, then CITY shall
promptly restore the Permanent Drainage Easement Area and/or Temporary Easement Area to its
original or better condition. CITY shall also be responsible for the cost of removing any
4.5
3
damaged or lost vegetation on the Property that is directly due to the CITY’s installation, repair,
or maintenance of the Storm Sewer Lines or related work that is performed by CITY within two
years prior to the damage or loss being identified. COUNTY shall remain responsible for regular
maintenance of the above ground Permanent Drainage Easement Area and Temporary Easement
Area including, but not limited to mowing and lawn care.
8. CITY shall defend, indemnify and hold harmless COUNTY, its officials,
officers, agents, volunteers and employees from any liability, claims, causes of action,
judgments, damages, losses, costs, or expenses, including reasonable attorney’s fees, resulting
directly or indirectly from any act or omission of CITY, its contractors, anyone directly or
indirectly employed by them, and/or anyone for whose acts or omissions they may be liable in
connection with the construction, maintenance, repair, and use of the Permanent Drainage
Easement Area and Temporary Easement Area.
9. CITY shall not interfere with the COUNTY’S use and enjoyment of the
Permanent Drainage Easement Area or the Temporary Easement Area.
10. Except for the right of access, the permanent easement is limited to storm sewer
drainage and appurtenances limited to ground level or below of the Permanent Drainage
Easement Area. No equipment or structures shall be constructed by City above ground on the
Permanent Drainage Easement Area.
11. Except for the right of access, the temporary easement is limited to construction
and maintenance purposes for the installation of the Storm Sewer Lines limited to ground level
or below of the Temporary Easement Area. No equipment or structures shall be constructed by
City above ground on the Temporary Easement Area.
12. The parties acknowledge that the legal description set forth in Exhibit B and the
depiction in Exhibit C may need to be modified after the exact location of the Storm Sewer Lines
is determined. The parties agree that they will execute and record an amended easement
agreement with a corrected legal description and depiction if requested by either party.
County Contract No. A199730
4.5
4
City of Crystal
By: ________________________________
Jim Adams
Its Mayor
By:________________________________
Anne Norris
Its City Manager
CITY OF CRYSTAL ACKNOWLEDGEMENT
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
This instrument was acknowledged before me this ____ day of ________________
__________________, 2020, by Jim Adams, Mayor, and by Anne Norris, City Manager of the
City of Crystal, on behalf of the City.
______________________________
Notary Public
My Commission Expires ________
4.5
5
COUNTY BOARD AUTHORIZATION
CITY, having signed this agreement, and the Hennepin County Board of Commissioners
having duly approved this agreement on the ____ day of ________________, 2020, and pursuant
to such approval, the proper County officials having signed this agreement, the parties hereto
agree to be bound by the provisions herein set forth.
COUNTY OF HENNEPIN
Reviewed by the County STATE OF MINNESOTA
Attorney’s Office:
By:
______________________________ Chair of Its County Board
Date: ________________________
ATTEST:
Deputy/Clerk of County Board
Date:
By:
County Administrator
Date:
Recommended for Approval:
______________________________________
Assistant County Administrator, Public Works
Date:
Director, Community Works
Date:
4.5
6
HENNEPIN COUNTY ACKNOWLEDGEMENT
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this _____ day of ______________,
2020, by _____________________________, the Chair of the County Board, and
_________________________, the Deputy/Clerk of the County Board, and
__________________________ the County Administrator, of the County of Hennepin, State of
Minnesota on behalf of the County.
This Instrument Drafted By:
Hennepin County
Department of Community Works
701 4th Ave S – Suite 400
Minneapolis, MN 55415
4.5
4.5
CITY OF CRYSTAL
MINNESOTA
RESOLUTION NO. 2020 - ______
AUTHORZING THE EASEMENT AGREEMENT WITH HENNEPIN COUNTY
FOR STORM SEWER ACCESS
WHEREAS, in order to provide for storm water drainage from 6427 42nd Ave N a
permanent pipe needs to be installed that connects to Hennepin County property (6401 42nd Ave
N); and
WHEREAS, in conjunction with the pipe being installed, a permanent easement over the
pipe will also be required; and
WHEREAS, Hennepin County has consented to providing a permanent easement for the
pipe to the City; and
WHEREAS, Hennepin County requested Council approval of the body of the easement
agreement prior to finalizing the exhibits;
NOW, THEREFORE, BE IT RESOLVED that the City hereby approves the agreement
and authorizes staff to finalize the easement agreement exhibits with Hennepin County for the
storm water improvement work in the northwest corner of 6401 42nd Ave N.
BE, IT FURTHER RESOLVED that the Mayor and City Manager are authorized to sign
the easement agreement after the exhibits have been finalized to the City Attorney’s satisfaction.
Adopted by the Crystal City Council this 10th day of March, 2020.
Jim Adams, Mayor
ATTEST:
____________________________
Christina Serres, City Clerk
4.5
DATE:March 4, 2020
TO:Anne Norris, City Manager
City of Crystal City Council
FROM:Jean McGann, Contracted Finance Director
RE:Expenditures over $25,000
Payee Amount
LMC Insurance Trust First quarter of 2020 Workers Compensation insurance $99,407.00
Metropolitan Council Environ Svs Wastewater service for March $137,128.09
LOGIS Monthly application support & server hosting, Becker Park fiber $38,239.05
MTI Distributing Replacement mower #123 Toro Groundmaster, net of trade in $53,954.77
West Metro Fire Rescue District February contribution to West Metro Fire $106,380.00
Golden Valley JWC January water costs plus 2020 capital improvement funding $481,929.88
MN PERA Employee and city required contributions for 2/21/20 pay date $63,213.34
HealthPartners Inc March health insurance premiums $119,014.50
$1,099,266.63
Description
6.1
Memorandum
DATE: March 10, 2020
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
Mick Cyert, Engineering Project Manager
SUBJECT: Approve Plans and Specifications, Order Ad for Bids
2020 Utility Reconstruction Project 2020-01
Summary
Based on the long term infrastructure management plan and the Feasibility Report for the area
identified for reconstruction in the 2020-2029 timeframe, Kentucky Avenue N. ( 27th Avenue N. to 30th
Avenue N.) and Jersey Avenue N. (30th Avenue N. to 32nd Avenue N.) were identified as the priority for
the 2020 construction year. The utility reconstruction work will consist of removal and replacement of
the existing water main and sanitary sewer main, as well as new fire hydrants and water service
laterals from the mains to the city-owned curb stop. The work will also include some storm sewer
modifications and replacement. New concrete curb and gutters and street pavement will be installed
after the utility work is complete.
Project Budget
The 2020 Water, Sewer, Storm Water Utility Capital Funds and Street Maintenance Capital Fund
allocated a combined $2,150,000 for the utility reconstruction project.
There will be no special assessment for this project.
Project Cost
The engineers estimated construction cost is $1,800,000. The professional services, construction
testing, and other miscellaneous costs are approximately $300,000. This brings the total project cost to
an estimated $2,100,000. This is in-line with the project budget.
Project Schedule
In order to try and get the best pricing, the City is flexible on the construction schedule in terms of start
time. Bids will be opened April 9, 2020. Assuming there are no issues, the Council will be asked to
consider awarding the contract at the Council Meeting on April 21, 2020. The date for project
completion is late fall 2020. The final layer of pavement is planned to be completed by the end of this
year (as opposed to previous Street Reconstruction projects where it occurred in the following year).
Communication
Direct mailings have been sent to all the properties (66) in the project area notifying them of the
potential project and inviting them to two project open houses. The first open house was November
6.2
19, 2019 with 14 properties (21%) attending. The second open house was February 18, 2020 with 15
properties (22%) represented. Additional information will be mailed once the project is awarded and a
construction timeline is known.
CenterPoint Energy
In advance of the City project, CenterPoint Energy will be replacing some gas mains, service laterals,
and moving gas meters from inside homes to outside of the home. CenterPoint will be communicating
with the properties directly related to any specific needs (like access to the home).
Optional Sanitary Sewer Service Program
Eighteen properties (27%) have expressed interest in participating in the private sanitary sewer service
lining program. Staff have been working with these property owners to conduct tv inspections of their
sanitary sewer service laterals to confirm the pipe can be lined.
Attachment
• Project Location Map
Recommended Action
• Motion to approve resolution approving the plans and specifications for the 2020 Utility
Reconstruction project
• Motion to approve resolution ordering advertisement for bids for the 2020 Utility
Reconstruction project
6.2
32nd Ave N
31st Ave N
Louisiana Ave NHampshire Ave N30th Ave N
29th Ave N
27th Ave N
N
e
v
a
d
a
AveN29th Ave N
31st Ave N
Georgia Ave NJersey Ave NIdahoAveNGeorgia Ave NKentucky Ave N2037 2037
2026
2027
2026
2037
2026
2037
2022
2037
2024
2026
2026
2025
2020
2024
2023 2026
2025
2020 20262023
2021
2021
2025
2025
2026
20202024
´0 500 1,000Feet
Proposed 2020 Utilities Reconstruction
Document Path: G:\Street Maintenance\Planning\Recon Scheduling.mxd
6.2
RESOLUTION NO. 2020 - ______
APPROVING PLANS AND SPECIFICATIONS FOR THE
2020 UTILITY RECONSTRUCTION PROJECT
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational
activities in the City; and
WHEREAS, the City has developed a long term plan for reconstruction of the City’s
water, sanitary sewer, storm water, and street infrastructure; and
WHEREAS, various 2020 capital funds have been allocated funds for the utility
reconstruction project; and
WHEREAS, the firm of Short, Elliot Hendrickson (SEH) has prepared the plans and
specifications plans for the proposed 2020 Utility Reconstruction project; and
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves
the plans and specifications for the 2020 Utility Reconstruction Project.
Adopted by the Crystal City Council this 10th day of March, 2020.
Jim Adams, Mayor
ATTEST:
____________________________
Christina Serres, City Clerk
6.2
RESOLUTION NO. 2020 - ______
ORDERING ADVERTISEMENT FOR BIDS FOR THE
2020 UTILITY RECONSTRUCTION PROJECT
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational
activities in the City; and
WHEREAS, the City has developed a long term plan for reconstruction of the City’s
water, sanitary sewer, storm water, and street infrastructure; and
WHEREAS, various 2020 capital funds have allocated for the utility reconstruction
project; and
WHEREAS, the firm of Short, Elliot Hendrickson (SEH) has prepared the plans and
specifications plans for the proposed 2020 Utility Reconstruction project; and
WHEREAS, the City Council approved the plans and specifications on March 10, 2020.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby orders the
advertisement for bids for the 2020 Utility Reconstruction Project.
Adopted by the Crystal City Council this 10th day of March, 2020.
Jim Adams, Mayor
ATTEST:
____________________________
Christina Serres, City Clerk
6.2
Memorandum
DATE: March 10, 2020
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
Patrick Sele Utility Superintendent
SUBJECT: Purchase of water main gate valves and hydrants
____________________________________________________________________
Background
In 2020, the City has a number of projects and developments that will involve the construction
of new public water main and associated parts. These projects include the 2020 Utility
Reconstruction Project, 6023 42nd Ave (Tumble Fresh Laundry), and the 2020 Street Mill and
Overlay Project. In an effort to reduce the cost of these projects, the City will be providing the
gate valves (used to control water flow in the water main) and fire hydrants for all these
projects and ordering them in bulk at one time. Another benefit of the City purchasing these
items is that they are then exempt from sales tax, which further reduces the cost.
In all, it is proposed that the City purchase 21 gate valves and 8 hydrants.
Funding
The funding for this purchase will come from a number of City sources which include the water
utility fund-capital budget, the water utility fund-operating budget (for some spares), and the
street maintenance fund-capital budget (for work in the mill and overlay area). Additionally, the
City will be reimbursed for a number of the gate valves and hydrants that will be installed on
new public water main as part of the proposed Tumble Fresh Laundry development.
Costs
The City solicited quotes from three different vendors for the purchase of the gate valves and
hydrants.
•Boys Water Products $37,076.94
•Core and Main $38,990.00
•Ferguson $41,324.18
Attachment
•Quote from Boys Water Products
Recommended Action
Motion to approve the purchase of water main gate valves and hydrants
6.3
Quote
Date:2/5/2020
Quote #3928
Quest Project #
Location
Bid Date/Time
Rep:James
Job Name AVK Items
Engineer
Signature
Total
Phone: 952-583-5028 or 507-665-5119
1109 Stagecoach Rd., Shakopee, MN 55379
34876 US Hwy 169, Le Sueur, MN 56058
www.boyswaterproducts.com
Certified DBE in MN, SD, ND, IA, Hennepin County, and Mpls, TGB, and WBE (CERT)
"Your Project is Our Project"
DescriptionItem #Qty U/M Rate Total
6" MJ R/S Gate Valve OL w/2" Nut-AVK20 EA 617.44 12,348.80
8" MJ R/S Gate Valve OL w/2" Nut-AVK0 EA 982.53 0.00
12" MJ R/S Gate Valve OL w/2" Nut-AVK1 EA 1,938.22 1,938.22
8'0" Bury 16" B/O 6" MJ PHH 5" STORZ/NST 304 SS Lower
Stem #5 OP Nut w/Chain-RED
8 EA 2,848.74 22,789.92
8'0" Bury 16" B/O 6" HYMAX PHH 5" STORZ/NST 304 SS
Lower Stem #5 OP Nut w/Chain-RED
0 EA 2,972.94 0.00
_____________________________________
Quotation on named goods only, FOB Boys Water Products unless otherwise noted. Acceptance of this quotation is
acceptance of company Terms and Conditions. Prices do not reflect local, state, or federal taxes. All quantities to be
verified before shipment. All pipe is sold in full lengths only. All fabric is sold in full rolls only. Quote to be accepted
within 30 days to hold pricing.
$37,076.94
6.3
RESOLUTION NO. 2020- _____
APPROVING THE PURCHASE OF
WATER MAIN GATE VALVES AND HYDRANTS
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities
in the City; and
WHEREAS, the City has a number of projects in 2020 that involve construction of new public
water main and associated parts; and
WHEREAS, purchasing all of the gate valves and hydrants at one time will lead to overall cost
savings; and
WHEREAS, the City solicited three quotes for the water main gate valves and hydrants; and
WHEREAS, funds are allocated in various budgets and private projects for this purchase;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the
purchase of the water main gate valves and hydrants from Boys Water Products for $37,076.94.
Adopted by the Crystal City Council this 10th day of March 2020.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
6.3
Memorandum
DATE: March 10, 2020
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
Pat Sele, Utilities Superintendent
SUBJECT: High service pump replacement at the JWC Crystal-reservoir
Summary
The Joint Water Commission (JWC) has planned and allocated for the replacement of the high
service pump at the Crystal reservoir. Bids for the project were originally opened Tuesday,
August 13, 2019. However, soon after bids were opened a potential issue was identified with
one of the subcontractors and concerns were raised about the subcontractor’s ability to
complete the work. The challenge was that this subcontractor was a subcontractor to both of
the prime bidders that submitted, so the City could not just contract with the other prime
bidder.
After trying to work with the contractor and sub-contractor to get firm commitments on their
ability to complete the project, the sub-contractor withdrew their part of the bid. The prime
contractor then reached out to other sub-contractors and found another subcontractor (Taylor
Electric) that was able to do the work for the same price as in the original bid.
Bids
The City went through a public bidding process and received two bids. The two bids received
are listed below:
1)Keys Well Drilling Co.$218,000
2)E.H. Renner & Sons $225,649
Cost
The cost for the work is $218,000, is part of the JWC Capital plan, and will be paid entirely by
the JWC.
Attachment
•Bid tabulation
Recommended Action
Motion authorizing the contract for the replacement of the high service pump
6.4
H:\JWC_PR\R22116450\$0_CRYSTAL _HSP 4\6_PLANS-SPECS\B_BID TAB\BID TABULATION HSP4 CYRSTAL_REV1.DOCX
BID TABULATION
Project
Location:
Joint Water Commission (JWC)/City of Crystal Bid Day/Date: Tuesday,
August 13, 2019
Project Title: High Service Pump No. 4 Replacement Bid Time: 11:00 a.m.
Project No.: R22.116450
Addendum(s): No. 1 8/8/2019
BIDDERS
LUMP SUM
BASE BID
PRICE
TOTAL
PROJECT
BID PRICE
ALTERNATE
BID
PRICE (ADD)
TOTAL BID
PRICE W/
ALTERNATE
ADDENDA
(A) (A+Allowance) (Alt) (A+Allow+Alt) (Y/N)
1. E.H. Renner & Sons $195,349 $215,349 $10,300 $225,649 Y
2. Keys Well Drilling Co. $193,000 $213,000 $5,000 $218,000 Y
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
6.4
RESOLUTION NO. 2020- ___
AUTHORIZING THE CONTRACT FOR THE REPLACEMENT
OF THE HIGH SERVICE PUMP
WHEREAS, the Crystal City Council is committed to providing and maintaining
quality infrastructure that is essential for everyday residential, commercial, industrial, and
recreational activities in the City; and
WHEREAS, the Joint Water Commission’s (JWC) Capital Improvement Project
list includes the replacement of the high service pump at the Crystal reservoir; and
WHEREAS, the City is acting on behalf of the JWC in administering this
contract; and
WHEREAS, bids were publically opened on August 13, 2019; and
WHEREAS, Keys Well Drilling Co provided the lowest qualified bid for the
project.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby
awards the contract for the replacement of the high service pump at the Crystal Reservoir
to Keys Well Drilling Co. in the amount of $218,000.
BE IT FURTHER RESOLVED that the Mayor and/or City Manager are hereby
authorized to sign said contract.
Adopted by the Crystal City Council this 10th day of March, 2020.
_____________________________
Jim Adams, Mayor
ATTEST:
_____________________________
Christina Serres, City Clerk
6.4
6.5
6.5
6.5
6.5
6.5
6.5
6.5
6.5
6.5