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1989 EDA Meeting MinutesTRANSCRIPT OF PROCEEDINGS ORGANIZATIONAL MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL, MINNESOTA JULY 18, 1989 The organizational meeting of the Economic Development Authority of the City of Crystal, Minnesota (EDA) was called to order by the Mayor of the City of Crystal, Minnesota (City) at 8:10 p.m. on Tuesday, July 18, 1989. Announcements. The Mayor announced that; (i) the meeting had been convened by the Mayor at the regular meeting of the City Council on July 5, 1989; (ii) that each member of the City .�� Council had been informed personally in writing or by telephone of the date, time and place of the meeting; (iii) that notice of the meeting had been published in the City's official newspaper on July 13, 1989. Roll call. The Mayor then requested the City Clerk to call the roll of Commissioners. On roll call the following Commis- sioners were present: Herbes, Carlson, Grimes, Langsdorf, Moravec, Rygg and Smothers and the following Commissioners were absent: None Records: filing The Mayor then directed the City Clerk to file the following documents on record in the permanent records of the EDA: 1. Certified copy of minutes of City Council meeting setting public hearing on adoption of Resolution No. 89-35, the Enabling Resolution establishing the EDA (Enabling Resolution). 2. Affidavit of publication of notice of hearing on the Enabling Resolution. 3. Certified copy of the City Council minutes of June 20, 1989 showing record of public hearing and adoption of the Enabling Resolution. 4. Certified copy of Enabling Resolution. 5. Certified copy of Council resolution approving ap- pointment of Commissioners. 6. Affidavit of publication of notice of organizational meeting of the EDA. Oaths of office. The Mayor then directed the City Clerk to administer the oath of office to the Commissioners and directed the Clerk to file copies of the oaths of office in the permanent records of the EDA. President pro tem. Commissioner Smothers then moved that Commissioner Rygg be elected President pro tem of the EDA and that the City Clerk be appointed recording Secretary pro tem of the EDA. Motion seconded by Commissioner Grimes. Motion carried unanimously. By-laws. The President pro tem then presented proposed By-laws of the EDA to the Commissioners for consideration. After discussion, moved by Commissioner Herbes, seconded by Commis- sioner Smothers, that the By-laws as amended be adopted. Motion carried unanimously. Election of officers. The President pro tem then stated that the next order of business was election of. officers. Commissioner Smothers nominated Commissioner Rygg as President. There being no further nominations, upon vote being taken, Commissioner Rygg was elected President. The President thereupon assumed the office and presided over the meeting. Commissioner Herbes then nominated Commissioner Carlson as Vice President. There being no further nominations, upon vote being taken, Commissioner Carlson was elected Vice President. Commissioner Carlson then nominated Commissioner Grimes as Secretary. There being no further nominations, upon vote being taken, Commissioner Grimes was elected Secretary. Commissioner Moravec then nominated Commissioner Langsdorf as Treasurer. There being no further nominations, upon vote being taken, Commissioner Langsdorf was elected Treasurer. Commissioner Smothers then nominated the Treasurer of the City of Crystal, as Assistant Treasurer ex officio. There being no further nominations, upon vote being taken the City Treasurer was elected Assistant Treasurer ex officio. Transfer of authority. Commissioner Carlson then introduced the following written resolution and moved its adoption, seconded by Grimes: 1 AUGUST 1989 MINUTES OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL, MINNESOTA The regular meeting of the Crystal Economic Development Authority (EDA) was called to order by President Rygg at 9:41 p.m. Upon roll call those members present were: John Moravec, Garry Grimes, Adrian Rygg, Betty Herbes, Rollie Smothers, and Pauline Langsdorf. Staff members present were: David Kennedy, City Attorney; Jerry Dulgar, City Manager; and Julie Jones, Community Development Coordinator. The City Attorney suggested that it would be appropriate for the EDA to appoint Julie Jones as Designate Recording Secretary. He also suggested that the EDA set a policy to announce at 9:00 p.m. during the regular City Council meeting, that the EDA meeting will be delayed. Another issue which Mr. Kennedy stated that the EDA should make a decision on is the method of recording meetings. Commissioner Moravec moved to appoint Julie Jones as the Designated Recording Secretary and Garry Grimes seconded the motion. Motion Carried. Commissioner Smothers moved to continue the video cameras during the EDA Advisory meeting. Commissioner Moravec seconded the motion. Motion Carried. There was then a brief discussion on the method of advertising the new EDA Advisory Commission openings. It was suggested that appointments to the Commission could be made during the second council meeting in September. Commissioner Herbes moved that there be a Council liaison from the EDA to the EDA Advisory Commission. Commissioner Grimes seconded the motion. Motion Carried. The first agenda item was discussion of EDA goals. The president asked each member to state their desired goals of the EDA, and the following list of goals was compiled: 1. Maintain viability and stability of residential neighborhoods. 2. Teamwork. 3. Increase city tax base. 4. Improve the business community. 5. Set up new tax increment districts. 6. Establish new Crystal postal district office. 7. Communications. 8. Development and Redevelopment 9. Focus on 36th Avenue and Highway 100/Mielke Field. 10. Target. 11. Sinclair Station. 12. Suburban Motel. 13. Information on HRA -owned properties. 14. 5109 50th Avenue North Acquisition. 15. Steve O's - improve lay -out. 16. Elimination of slum and blight. 17. Proper use of remaining undeveloped land. 18. Dovetailing economic development with light rail transit. 19. Address problems with land locked properties. 20. Airport, hotel, and light rail development. 21. Commercial property development on Highway 81. The second agenda item was an update on the transfer procedure by David Kennedy. He presented a sample resolution, Resolution 89-2, A Resolution Confirming and Ratifying Certain Pledges and Covenants. This resolution would transfer all HRA projects into the EDA's authority. It was moved by Commissioner Moravec that staff compile a list of the documents required to be transferred and make the originals available for review if members wish to study them. There was no second on the motion. Commissioner Carlson moved to table the consideration of the resolution until the next EDA meeting. Commissioner Moravec seconded the motion. Motion Carried. The third agenda item was a discussion of per diem payments for the EDA members. Mr. Dulgar explained that one of the arguments in favor of creating an EDA was to cut City expenses. Therefore, he felt the EDA should not get a per diem payment but that if the Council feels that their work load has increased, that they should consider increasing Councils salaries in 1990. Mr. Kennedy stated that the law requires that the Council must set the EDA compensation amount. The EDA members may make a request to the City Council for a per diem, but that per diem amount must be approved by the Council. He also stated that the maximum allowable per diem is the same for an EDA as for an HRA -$35 per meeting. Under other business, Mr. Dulgar mentioned that he will be meeting with Roger Jensen regarding a shopping center development at 36th and Highway 100 in the near future. He also explained that previously certain members of the Council had asked about Tax Increment Financing to assist the Pizza Hut development at 36 Avenue North and Douglas Drive. He stated that staff had investigated this possibility and that there would not be enough increment in the project to support tax increment financing. Mr. Dulgar also mentioned that a local manufacturer wants to expand and staff is attempting to find some land to assist in their project. Also under other business, Julie Jones presented the EDA members with a memo regarding acquisition of the property at 5109 50th Avenue North. Ms. Jones explained that the City now has the name and address of the current owner and that the property is being offered for sale. She inquired as to the EDA members desire for the City to proceed in making an offer to FSLIC on purchasing new property. Commissioner Rygg moved to offer $30,000 for the property and Commissioner Carlson seconded the motion. After further discussion, Commissioner Smothers moved and Commissioner Carlson seconded a motion to offer $40,000 for the property. Commissioner Herbes called a question on the previous motion. Mr. Dulgar suggested that the EDA members direct staff to investigate a reasonable value of the property and then allow the staff to submit an offer on the property within certain price limits. Commissioner Smothers then modified his previous motion to direct staff to compute a justifiable value for the property and proceed on the offer to a maximum dollar value of $43,000. Motion Carried. Commissioner Smothers then moved Commissioner Herbes seconded the 10:49 p.m. creta y to adjourn the meeting and motion. The meeting adjourned,at 5 SEPTEMBER 1989 MINUTES OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL, MINNESOTA The regular meeting of the Crystal Economic Development Authority (EDA) was called to order by President Rygg at 10:15 p.m., asking the secretary to call the roll. All commissioners were present. Staff members present were: David Kennedy, City Attorney; Jerry Dulgar, Executive Director; John Olson, Assistant City Manager; and Julie Jones, Community Development Coordinator. The first agenda item was consideration of the July 18, 1989 transcript of minutes of the Crystal Economic Development Authority. Commissioner Smothers moved to approve the transcript of minutes for July 18, 1989, as read. Commissioner Herbes seconded the motion. Motion Carried. The second agenda item was consideration of the EDA minutes of the August 1, 1989 meeting. Commissioner Smothers moved to approve the minutes of the August 1, 1989 EDA meeting as read. Commissioner Herbes seconded the motion. Motion Carried. The third agenda item as a staff update on the CDBG Scattered Site Acquisition Program, Minnesota Communities, and the CDBG Home Improvement Deferred Loan Program by Julie Jones. Agenda item four was consideration of Resolution 89-2, a Resolution Confirming and Ratifying Certain Pledges and Covenants. Various HRA agreements and contracts were discussed. Commissioner Smothers moved to approve EDA Resolution 89-2. Commissioner Grimes seconded the motion. Motion Carried. The fifth agenda item was consideration of Resolution 89-3, A Resolution Concurring with the City Council's Action Relating to the Scattered Site Acquisition Program. Commissioner Smothers moved to approve EDA Resolution 89-3. Commissioner Moravec seconded the motion. Motion Carried. The sixth agenda item was consideration of EDA Resolution 89-4, A Resolution Authorizing the Community Development Block Grant Third Party Agreement with the City of Crystal. Commissioner Herbes moved to approve EDA Resolution 89-4. Commissioner Moravec seconded the motion. Motion Carried. The seventh agenda item was discussion of the By -Laws of the Economic Development Advisory Commission. Commissioners asked various questions of the City Attorney. Mr. Dulgar suggested that the EDA accept the By -Laws and pass them on to the new Commission for their review. Commissioner Langsdorf regarding a task force. After section, it was unchanged. It forward the By -Laws for review commission. questions the purpose of the section clarification on the intent of that was the consensus of the commission to to the newly formed advisory The eighth agenda item as consideration of advertising for bids for the demolition of the house at 3432 Welcome Avenue North. Mr. Dulgar explained the HRA's original intent to rehabilitate the existing house, and explained that after further evaluation, it appeared to be consensus of the City Council and the HRA that the property should be demolished rather than rehabilitated. Commissioner Smothers moved to give staff the authority to go out for bids for the demolition of the property at 3432 Welcome Avenue North. Commissioner Herbes seconded the motion. Motion Carried. The ninth agenda item was consideration of changing the regular November EDA meeting date since it conflicts with election night. Commissioner Smothers requested that the Commission consider changing the regular EDA meeting to a night other than Council nights since the meetings were lasting until late in the evening. No change was made to the regular EDA meeting time since most members of the Commission felt that they should continue to meet on the first Tuesday of each month for a while longer. Commissioner Herbes moved to change the regular November meeting date from November 7 to November 8. Commissioner Carlson seconded the motion. Motion Carried. Under other business the following items were discussed: 1. Mr. Dulgar reported that there are no new developments on the 36th and Highway 100 intersection shopping center proposal. To his knowledge no agreements had been reached with Nicklows. 2. Mr. Dulgar mentioned that the Northern Lights Magazine has asked for potential development sites to photograph to include in a future issue in their magazine and that staff has been compiling information for them. 3. Julie Jones handed out information on the Calibre Chase project expenses upon request. The summary was discussed briefly. Since there was no other business on the agenda Commissioner Herbes moved to adjourn the meeting. Commissioner Smothers seconded the motion to adjourn. The meeting adjourned at 10,t-51 p.m. r ident 0 ,gEftret 3 OCTOBER 1989 MINUTES OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL, MINNESOTA The regular meeting of the Crystal Economic Development Authority (EDA) was called to order by President Rygg at 10:40 p.m. While the recording secretary prepared to take the roll, the President requested all Commissioners to encourage interested parties to apply to the EDA Advisory Commission. Upon calling the roll, the following Commissioners were present: Elmer Carlson, Garry Grimes, Betty Herbes, Pauline Langsdorf, John Moravec, Adrian Rygg, and Rollie Smothers. Staff members present were: Dave Kennedy, City Attorney; John Olson, Assistant City Manager; and Julie Jones, Community Development Coordinator. The first agenda item was consideration of the September, 1989 minutes of the Crystal Economic Development Authority. Commissioner Smothers moved to approve the September 5, 1989 EDA meeting minutes as written. Commissioner Herbes seconded the motion. Motion Carried. The second agenda item was an update by Matt Reiger of Lincoln Properties regarding the tenant situation at Crystal Gallery Shopping Center. Mr. Reiger reported that presently the shopping center is 94% leased in the retail sections, however, the office rental has been slow. Mr. Reiger attributed some of Lincoln Properties success to an active tenant association. He also stated that the skateboard ordinance has helped the shopping center tremendously. The problem with the lack of interest in office rental in the area was briefly discussed. The next agenda item was discussion of business parking and design problems within the City of Crystal. The President asked Commissioners to bring forth names of businesses that should be addressed. John Olson reported that he has compiled redevelopment ideas and will present them at the next EDA meeting for the Commissioners review. Commissioner Grimes suggested that the EDA discuss the upgrade plans for West Broadway, particularly north of Bass Lake Road. Mr. Olson suggested that the Commissioners contact staff if they have other locations which they wish to have investigated before the next meeting. The next agenda item discussed was redevelopment at 3432 Welcome Avenue North. The President mentioned that it may be possible that this property would be affected by the widening of Highway 100 near the 36th Avenue intersection. Staff reported that it would be unlikely for the City to have any additional information on the DOT's plans within the next nine months. Julie Jones reminded the EDA Commissioners that a proposal sent to MHFA last July for $160,000 in First Time Home Buyer Mortgage funds has been accepted for the purpose of building two new homes on the double lot at 3432 Welcome. She explained that due to the time constraints for the use of funds within 90 days of acceptance, the City of Crystal would need to reapply for these funds this fall or winter. She reported that she would place the proposal on the November meeting agenda. The next agenda item was discussion of EDA Advisory Commission openings. The President once again asked the Commissioners to encourage interested parties to apply for the openings. Mayor Herbes expressed her intent to appoint members to the EDA Advisory Commission at the next council meeting, however, other Commissioners expressed interest in delaying the appointments until after the advertisement for openings was released in the City newsletter. The last agenda item was discussion of a local post office distribution center in Crystal. The Commissioners requested Ms. Jones to contact local postal authorities regarding their intent to locate a distribution center within Crystal. Since there was no other business Commissioner Smothers moved to adjourn the meeting. Commissioner Carlson seconded the motion. Motion Carried. The meeting adjourned at 11:11 p.m. S retar ---• 8 NOVEMBER 1989 MINUTES OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL, MINNESOTA The regular meeting of the Crystal Economic Development Authority (EDA) was called to order by President Rygg at 9:20 p.m. Upon call of the roll the following Commissioners were present: Elmer Carlson, Garry Grimes, Betty Herbes, Pauline Langsdorf, John Moravec, Adrian Rygg, and Rollie Smothers. No members were absent. Staff members present were: Dave Kennedy, City Attorney; Jerry Dulgar, Executive Director; and Julie Jones, Community Development Coordinator. The first agenda item was consideration of the October 3, 1989 minutes of the Crystal Economic Development Authority. Commissioner Smothers moved to approve the minutes as written. Commissioner Herbes seconded the motion. Motion Carried. The next order of business was consideration of Resolution 89-5, a Resolution Authorizing Sale of Real Property. After an update on the current status of the Minnesota Communities Program by Julie Jones, Commissioner Langsdorf moved to approve EDA Resolution 89-5. Commissioner Smothers seconded the motion. Motion Carried. The next agenda item was consideration of Resolution 89-6, A Resolution Awarding Demolition Bid. Julie Jones explained that the City Council had considered all bids for the demolition of building at 3432 Welcome Avenue North on October 17, 1989 and that the Resolution under consideration was designed to concur with the City Council's action. Commission Herbes moved to approve EDA Resolution 89-6 and Commissioner Moravec seconded the motion. Motion Carried. The EDA members than considered EDA Resolution 89-7, A Resolution Authorizing Requests for Mortgage Funds for Housing Development at 3432 Welcome Avenue North. Julie Jones explained that the proposal had been previously submitted to the Minnesota Housing Finance Agency in July of 1989 as the second phase of a two-part construction project. Since the second phase of the project was proposed to be constructed by a different developer than the first phase, Ms. Jones explained that the Minnesota Housing Finance Agency staff requested that a new proposal be submitted for the second phase separately. Preliminary building plans with the Hennepin Technical Institute (HTI) were discussed. The EDA members requested that staff obtain price information and a preliminary time table from HTI for the construction of two homes at 3432 Welcome Avenue North. Commissioner Moravec moved to approve EDA Resolution 89-7 and Commissioner Herbes seconded the motion. Motion Carried. The next agenda item was consideration of 89-8, A Resolution Approving Negotiations Agreement with the Anthony Center Partnership. The agreement had been approved by the City Council earlier that evening. Commissioner Smothers moved to approve EDA Resolution 89-8. Commissioner Grimes seconded the motion. Motion Carried. Next on the agenda was discussion of locating a local post office distribution center in Crystal. Julie Jones explained her memo dated October 6, 1989, which stated that the Manager of Support Services at the Main Post Office indicated that the post office had no intentions of either moving or expanding the Crystal post office. Commissioner Carlson moved that staff contact Crystal's representatives and congressmen, voicing Crystal's desire to have their own postal distribution center. Commissioner Herbes seconded the motion. Motion Carried. The last agenda item was confirmation of mayoral EDA Advisory Commission Appointments. Commissioner Herbes moved to confirm the appointments made at the earlier Council meeting and Commissioner Smothers seconded the motion. Motion Carried. President Rygg charged all Commission members to become involved with the EDA Advisory Commission and attend their meetings. Since there was no other business Commissioner Grimes moved to adjourn the meeting. Commissioner Smothers seconded the motion. Motion Carried— The arried— The meeting adjourned at 9:42 p.m. .1 D 17�" Sec tary 5 DECEMBER 1989 MINUTES OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL, MINNESOTA The regular meeting of the Crystal Economic Development Authority (EDA) was called to order by President Rygg at 10:28 p.m. Upon roll call, all members were present. Staff members present were: Dave Kennedy, City Attorney; Jerry Dulgar, Executive Director; John Olson, Assistant City Manager; and Julie Jones, Community Development Coordinator. The first agenda item was consideration of the November 8, 1989 minutes of the Crystal Economic Development Authority. Commissioner Smothers moved to approve the minutes, as written. Commissioner Herbes seconded the motion. Motion Carried. The next agenda item was consideration of construction proposals by Hennepin Technical College to build two homes at 3426-32 Welcome Avenue North. Julie Jones explained the general idea proposed in the contracts, which were included in the Commissioners packets. Ed Bodey from the Building Trades Department of Hennepin Technical College appeared to explain the proposals and answer questions. Commissioner Herbes moved to approve both construction proposals presented by Hennepin Technical College and Commissioner Langsdorf seconded the motion. Motion Carried. Commissioner Herbes then suggested moving the last two agenda items to another meeting time due to the late hour. It was the consensus of the Authority to continue the meeting on December 19, when the City Council is scheduled for a regular meeting. Commissioner Smothers then moved to adjourn the meeting and Commissioner Moravec seconded the motion. Motion Carried. The meeting adjourned until 9 p.m. on December 19, 1989. T �'Acretary 19 DECEMBER 1989 MINUTES OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL, MINNESOTA The regular meeting of the Crystal Economic Development Authority (EDA) was called to order by President Rygg at 10:17 p.m. Upon roll call, all members were present. Staff members present were: Dave Kennedy, City Attorney; Jerry Dulgar, Executive Director; John Olson, Assistant City Manager; and Julie Jones, Community Development Coordinator. The first agenda item was consideration of the December 5, 1989 minutes of the Crystal Economic Development Authority. Mr. Kennedy recommended changing the last sentence of the minutes to read "The meeting adjourned until 9:00 p.m. on December 19, 1989." The minutes as amended were approved by unanimous consent. The next agenda item was consideration of EDA Resolution 89-9, A Resolution Authorizing Execution of Contracts between the EDA and Intermediate District #287: Home Construction. Commissioner Herbes and Mr. Kennedy noted spelling corrections to Resolution 89-9. Commissioner Smothers moved to approve EDA Resolution 89-9, with corrections. Commissioner Moravec seconded the motion. Motion Carried. The order of business was discussion of housing problems in the City of Crystal. John Olson spoke to the members regarding the release of recent Metropolitan Council housing statistics. Funding sources for future housing projects were also discussed. The last agenda item was discussion of redevelopment ideas for the City of Crystal. John Olson presented redevelopment ideas for various potential sites in the City of Crystal. Under other business Commissioner Grimes mentioned that the City of Crystal does not have representation on the RTB. Commissioner Herbes mentioned that the Northern Mayors Association is working on that matter. Discussion of the need to promote the Northwest LRT Corridor followed. Commissioner Herbes moved to adjourn the meeting. Commissioner Smothers seconded the motion. Motion Carried. The meeting adjourned until 10:42 p.m. P s t '� ��cretary