2002.02.11 PC Meeting PacketCRYSTAL PLANNING COMMISSION AGENDA SUMMARY
February 11, 2002
7:00 p.m.
Crystal City Hall - Council Chambers
4141 Douglas Dr N
A. CALL TO ORDER
B. APPROVAL OF MINUTES
• January 14, 2002 meeting
• January 28, 2002 work session
C. PUBLIC HEARINGS
1. Consider Application 2002-01 for Lot Combination and Division for the
purpose of re -aligning an existing lot line between 5826 West Broadway
(P.I.D. 05-118-21-13-0009) and 5820 West Broadway (P.I.D. 05-118-21-13-
0010). Application submitted Carl A. Swenson, Jr. (applicant and owner of
5826 West Broadway) and Betty J. Foster (owner of 5820 West Broadway).
D. OLD BUSINESS
E. NEW BUSINESS
1. Consider proposed changes to Planning Commission bylaws.
2. Election of Officers for 2002.
3. Select possible dates for next Planning Commission work session and a
joint work session with the City Council.
4. Review land uses along Douglas Drive south of 36th Avenue and consider
whether to initiate a Comprehensive Plan amendment application for a
public hearing in March.
F. GENERAL INFORMATION
• City Council action on items previously reviewed by the Planning Commission
• Information on general Planning Commission issues
G. OPEN FORUM
H. ADJOURNMENT
• For additional information, contact John Sutter at 763-531-1142 •
\\CY_FS1 \SYS\GROU PS\COM DEVLP\PLANNING\PLANCOMM\2002\02-11 \agendasummary.doc
January 14, 2002
CRYSTAL PLANNING COMMISSION MINUTES
The regular meeting of the Crystal Planning Commission convened at 7:00 p.m.
with the following present: Elsen, T. Graham, Krueger, Nystrom, Magnuson,
K. Graham, Koss, and VonRueden. Also present were the following: Planner
Sutter and Community Development Assistant Dietsche. Absent (excused) was
Kamp.
1. Moved by Commissioner Elsen and seconded by Commissioner Nystrom to
approve the minutes of the November 13, 2001 meeting and the December 10,
2001 work session with no exceptions.
Motion carried.
2. PUBLIC HEARING: Consider Application 2001-13 for a variance to reduce
the required setback from public streets for a fuel pump canopy at 6000 42°d
Avenue North (P.I.D. 16-118-21-23-0078). Application submitted by Big B's
Gas & Goods (applicant and property owner).
The applicant is requesting a variance to allow construction of a fuel pump
canopy to extend into the required 22' setback from the public streets
surrounding his property. The proposed canopy will require a setback of 3'
along 42°d Avenue North and 13' along Adair Avenue North.
The filling station was constructed in the early 1950's and has remained in
operation as the original use since that time. Although the B-3 district permits
the use of a canopy, a variance is being requested because the lot area is not
sufficient to allow a canopy on the site in compliance with the setback
requirements.
At the September 10`h meeting, the applicant submitted some preliminary
information for the Planning Commission to review and discuss. As a result of
the discussion, staff was directed to research the background of the property for
justification of a possible undue hardship. Based on these discussions, the
applicant has developed a proposal for the Planning Commission to consider.
Planner Sutter explained that due to the unique configuration of the lot, it is not
possible for the applicant to construct a canopy while complying with the
required setback. The property is zoned B-3 Auto -Oriented Commercial, but
the lot does not comply with the city's B-3 standards for min. depth (150') and
min. width (130'). However, the property was developed before these
requirements were in effect.
Planner Sutter stated that the applicant has agreed to make several improvements
to his property as conditions for approval of the variance, specifically: --
❑ remove existing freestanding sign and replace with a handicapped parking
spot;
❑ provide a 15' triangular landscaped area at the southeast corner of the site
❑ install tree and a hedge to provide screening on northeast side of property;
Staff opinion is that in order for the applicant to make reasonable use of the
property, approval of the variance request must be granted. Planner Sutter
stated that the property is a legal, non -conforming use because of the date of
construction and the fact that the original use has continued without interruption.
The site's B-3 zoning clearly anticipated that the filling station use would
continue. If the city's intent was for the site's use to change to a non auto -
oriented use, then the city would not have zoned it B-3. Planner Sutter also
mentioned that no negative impacts for the neighborhood are anticipated.
Staff recommended approval of Application 2001-13 for a variance to reduce the
required setback from public streets for a fuel pump canopy at 6000 42" Avenue
North, provided all conditions set forth in section B of the staff report are met.
The setbacks would be 3' from 42°d Avenue North and 13' from Adair Avenue
North.
Tom Loftus, 4217 Adair Ave N, expressed his support for the proposed canopy
and any improvements the filling station was willing to make. He stated that he
lives adjacent to the property, and feels that the extra light from the canopy
would be a benefit to the neighborhood. He also mentioned that several other
filling stations, such as the Super America located in north Crystal, have been
granted variances and feels Big B's is deserving of the same.
Greg Bruch, 4228 Adair Ave N, stated that he welcomed the addition of a
canopy, as well as any other improvements to the property. He mentioned that
Brad was an excellent neighbor and wanted to do whatever he could to support
his business.
Moved by Commissioner Krueger and seconded by Commissioner Nystrom to
close the public hearing.
Motion carried.
Commissioner Nystrom stated that she would be glad to see the canopy come.
The canopy is reasonable to improve the land and the city would not have zoned
the property B-3 if it did not intend this use.
Moved by Commissioner Nystrom and seconded by Commissioner Krueger to
recommend to the City Council to approve Application 2001-13 for a variance at
6000 42' Avenue North.
Findings of fact and conditions are as follows:
❑ As listed in section B of the staff memo.
Motion carried.
3. Consider approval of application deadlines and meeting dates for 2002
applications.
Planner Sutter noted the only major change to planning and zoning application
procedure is the elimination of preliminary discussion date before the applicant
has submitted an actual application. Planner Sutter explained that staff wanted
to eliminate any discussion that could lead to possible legal action by the
applicant. Beginning January 1, 2002, only staff, the Planning Commission, or
the City Council can request that discussion items be added to the regular
Planning Commission meeting agenda. Planner Sutter stated that if the Planning
Commission feels they need additional information to make a decision, besides
what the applicant has initially submitted, they are encouraged to continue the
public hearing to the following meeting.
Moved by Commissioner Koss and seconded by Commissioner Krueger to
approve the application deadlines and meeting dates for 2002 applications.
Motion carried.
At 7:25 p.m., the Planning Commission, staff, Community Development
Director Peters, and one member of the public relocated to Conference Room A
and reconvened for a work session.
4. Discussion item: Review land uses along Douglas Drive North, south of 32nd
Avenue, and discuss the potential for a Comprehensive Plan amendment to
address vacant parcels and redevelopment in the area.
Planner Sutter presented existing and proposed land use on Douglas Drive
North, between 36' Ave N and Medicine Lake Rd. He stated that staff has
looked at this specific corridor and developed some suggestions to consider for
changes in the Comprehensive Plan's Future Land Use Map.
Staff believes that there is a high demand by developers to acquire residential
property within the city. Several properties along this corridor are anticipated to
be developed or redeveloped in the future. Therefore, it makes sense to guide
this area to coincide with the city's vision of what sort of development would be
most beneficial in the future.
The proposed rezoning would include areas of High Density Residential,
Medium Density Residential, and Low Density Residential, and eliminate areas
zoned Neighborhood Commercial. Planner Sutter explained that one of the
goals of rezoning this area is to provide a transition between Douglas Drive
North and areas east and west along this corridor, guided Low Density
Residential. Planner Sutter advised that the Planning Commission should
consider what land use would be most beneficial for the city's future when
guiding this area.
A majority of the Planning Commission was in agreement that the corridor
definitely needed some direction and were open to staff's suggestions.
However, some commissioners were specifically concerned about the affects of
eliminating the land zoned Neighborhood Commercial and the concentration of
High Density Residential along Douglas Drive North.
Staff and the Planning Commission discussed several options for the corridor.
There was much debate about rezoning the area to Low Density Residential, but
Planner Sutter advised that the Planning Commission should look at guiding this
area for redevelopment over time. Low Density Residential does not really fit
with the anticipated development for this area, and any applicants looking to
construct multi -unit dwellings would then have to ask for the area to be rezoned.
When areas such as this have several pockets of land that have the potential of
being developed, the land should be uniformly zoned.
Several Planning Commissioners stated that there is a greater demand and
potential for residential, rather than commercial, in this area. Planner Sutter
was in agreement and stated it is important to rezone the area to let potential
developers know what the city's intentions are. It was noted that except for a
few remaining neighborhood businesses, most of the commercial is concentrated
in the north end of Crystal. For this reason, Planner Sutter stated that it was
unlikely the corridor would attract commercial developers.
After much discussion, staff stated that it will prepare a proposal to guide a
majority of the area to Medium Density Residential. It would provide a good
transition, as well as a reasonable signal to developers for the pockets of land
that have the potential for development. Medium Density Residential would
allow townhomes as a conditional use. Planner Sutter also suggested that it
might be a good idea to include the Planning Commission's intention of
developing the land for multi -unit dwellings / townhomes in the Comprehensive
Plan text.
5. Facilitated discussion with Craig Rapp of DSU Consulting
Due to the longevity of the meeting, it was decided that the discussion be
postponed. A special meeting was scheduled for Monday, January 28, 2002.
6. Informational items:
❑ City Council actions on Planning Commission items
7. Moved by Commissioner Nystrom and seconded by Commissioner Elsen to
adjourn.
Motion carried.
The meeting adjourned at 9:00 p.m.
Chair Magnuson
Secretary Nystrom
January 28, 2002
CRYSTAL PLANNING COMMISSION MINUTES
The Crystal Planning Commission convened at 6:00 p.m. for a work session
with the following present: Elsen, K. Graham, T. Graham, Koss, Krueger,
Magnuson, Nystrom, and Von Rueden. Also present were the following:
Community Development Director Peters and Community Development
Assistant Dietsche. Absent (excused) was Kamp.
Craig Rapp, DSU Consulting, facilitated the work session with the Planning
Commission. The following is an outline of topics presented and discussed:
1. Review of the December 10, 2001 work session
❑ Decision making
❑ Commitment
❑ Training
❑ Dialogue vs. testimony
❑ Relationships
2. Group exercise
❑ Personal strengths and areas in need of improvement
❑ Feedback and input
❑ Reflection
3. Goals of the Planning Commission
❑ No barriers
❑ Mutual respect
❑ Defined role and values
❑ Open communication
❑ Improved decision making process
4. Role of the Planning Commission
❑ Devote necessary time
❑ Be objective
❑ Limit focus
❑ Listen to the public
❑ Provide political cover
5. Values of the Planning Commission
❑ Be open-minded
❑ Consider best interest of the city
❑ Display patience, empathy, honesty, courtesy, and integrity
❑ Attack the problem, not the person
❑ Share responsibility
❑ Listen and show respect for others
❑ Treat everyone equally
❑ Accept constructive criticism
6. Options/models/ideas
❑ Rules of decorum
❑ Personal growth and development
❑ Leadership rotation
❑ Yearly meeting with council
❑ Public service commitment
Staff will organize the role and values of the Planning Commission into a "mission
statement" and develop a proposed modification to the Planning Commission
Bylaws for consideration at the February 11, 2002 meeting.
The meeting adjourned at 9:05 p.m.
Chair Magnuson
Secretary Nystrom
M E M O R A N D U M
DATE: February 8, 2002
TO: Plan . ing Commission (February 11th meeting)
FROM: 0 John Sutter, Planner and Redevelopment Coordinator
SUBJECT: PUBLIC HEARING: Application 2002-01 for Lot Combination and Division
for the purpose of re -aligning an existing lot line between 5826 West
Broadway (P.I.D. 05-118-21-13-0009) and 5820 West Broadway (P.I.D. 05-
118-21-13-0010). Application submitted Carl A. Swenson, Jr. (owner of
5826 West Broadway) with endorsement by Betty J. Foster (owner of 5820
West Broadway).
A. BACKGROUND
Carl A. Swenson, Jr. owns the property at 5826 West Broadway. Betty J. Foster
(formerly Nourse) owns the property at 5820 West Broadway. In October 1997, when
Mr. Swenson moved a garage onto the property, he assumed that the fence line was
also the property line and placed the garage so that it complied with the minimum
setback as measured from the fence. Both the applicant and the adjacent owner are in
agreement that they have always considered the fence to be right on the property line,
although Ms. Foster and previous owners of her property appear to have generally been
the ones maintaining the fence. Because the property line does not actually follow the
fence line, the recently moved -in garage does not comply with the minimum setback for
an accessory structure. This did not become known to the applicant or the city until the
location of the garage was field verified during the inspection process.
The city has initiated enforcement action against the applicant to ensure that the
required setback is complied with and the required hard surfaced driveway is installed.
This application is intended to resolve the setback issue. The enforcement action
regarding the hard surfaced driveway will continue with or without approval of this
application.
To correct the problem with the newly moved -in garage, and to relocate the property
line to the fence which both owners have always considered their property line, the
applicant is requesting Lot Combination and Division.
The following informational items are attached:
❑ plat map showing the subject properties and surrounding properties;
❑ reduced (not to scale) survey showing the proposed realignment of the lot line
between the two parcels;
❑ enlargement (to scale) of the area around the older garage and the recently moved -
in garage.
LOT COMBINATION AND REDIVISION - 5826 & 5820 WEST BROADWAY
PAGE 1 OF 2
B. STAFF COMMENTS
The modifications to the width and area of each parcel would be quite minimal and
would not affect either property's compliance with the lot and setback requirements of
the Zoning Ordinance.
Staff can foresee no negative impacts resulting from the request. The dimensions of
both parcels would appear to allow their use with or without approval of the request.
The main effect of this request would be to make conforming the recently moved -in
garage at 5826 West Broadway. It would also reduce (but not eliminate) the
nonconformity of the existing garage on the same property.
One concern of staff is that the required hard surfaced driveway has not yet been
installed, even though the garage was moved onto the site in October 1997.
Completion of the hard surfacing is long overdue. However, because it is currently
winter, staff recommends giving the applicant until July 1, 2002 to complete the required
hard surfaced driveway.
Another concern staff does have is that fences should be on one property or the other,
not directly on the line. This is to ensure that, years down the road after one or both
properties have changed hands, it is clear who has ownership of and responsibility for a
fence. However, we can find no such requirement in the Zoning Ordinance or
Subdivision Ordinance, and as a result staff opinion is that, assuming the request is
approved, we include in the approval letter a paragraph explaining that (1) the city
would prefer but cannot require that the property line be on one side of the fence
instead of exactly along the fence; (2) it is up to the two current property owners to
determine ownership of and responsibility for the fence, and to record such legal
documents as may be necessary to make said ownership and responsibility clear for
future owners of the properties; and (3) if there is a disagreement between the owners
of the two properties in the future, it shall be a purely private matter between the two
owners and the city accepts no responsibility in the matter.
C. RECOMMENDATION
Staff recommends approval of Application 2002-01 for Lot Combination and Division at
5826 West Broadway and 5820 West Broadway, subject to the following conditions:
No later than July 1, 2002, the applicant shall complete the required hard surfaced
driveway as shown in the Building Official's notes attached to Building Permit
#13156 issued October 2, 1997.
2. Staff shall include language in the approval letter that puts both property owners on
notice that they and any subsequent owners are responsible for ownership and
maintenance issues related to the existing fence and the city has no role to play
regarding those issues.
The Planning Commission is asked to make a recommendation on the request for City Council
consideration. The City Council will consider the request at their February 19th meeting.
LOT COMBINATION AND REDIVISION - 5826 & 5820 WEST BROADWAY
PAGE 2OF2
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ME M OR AND U M
DATE: February 8, 2002
TO: Planning Commission (February 11th meeting)
FROM:John Sutter, Planner and Redevelopment Coordinator
SUBJECT: Consider proposed changes to Planning Commission Bylaws
Based on some of the ideas discussed in recent Planning Commission work sessions, staff
has developed some potential modifications to the bylaws for the Planning Commission to
consider. These changes are described below, with deletions indicated with smoke ;hen and
addition indicated with underlining. Attached are copies of the current bylaws and applicant
sections of Crystal City Code.
ARTICLE I. MISSION STATEMENT
The role of the Crystal Planning Commission is to serve the City Council and citizens of Crystal by
formulating recommendations in land use matters and by devoting the time necessary to listen to fact to
consider public input and to render decisions in an objective manner. To be successful in this role
Planning Commissioners acknowledge and honor these values:
• _Open-mindedness: Decisions are made free from prejudice or bias; Commissioners are receptive of
new ideas and to reason.
• Respect: Commissioners listen to and show respect for the opinions and positions of fellow
Commissioners as well as those who come before the Commission.
• Equal treatment: Everyone appearing before the Commission has the same privileges, status and
rghts.
• Striving for excellence: Qualities such as patience empathy, honesty, courtesy, and integrity are to
be embraced and practiced.
• Attack the problem not the person • Personal attacks are not tolerated but honest and informed
debate is encouraged.
• _Offer and accept constructive criticism: Constructive comments are to be encouraged and
welcomed; unfavorable judgments that find fault and fix responsibility are not
• Responsibility to the City of Crystal • The best interests of the city of Crystal are paramount and rise
above parochial interests.
PROPOSED BYLAW CHANGES - 02/08/02
PAGE 1 OF 3
• Shared responsibility: The Commission as a whole bears the responsibility for decisions and
recommendations that are made.
ARTICLE III. ORGANIZATION
A. Election of Officers
The officers of the Commission shall be elected by the members of the Commission at the
January meeting each year. Officers shall serve for a period of one year, commencing with the
first meeting of each year. No officer shall serve for more than three consecutive years in the
same position.
Staff notes: The three-year maximum could, of course; be set at any other number. The purpose
of this term limitation would be to help the Commission improve the opportunity for all of its
members to serve in a leadership role.
C. Duties
The Secretary shall be responsible for administrative work necessary for the operations of
the Planning Commission, unless city staff has been directed by the City Manager to
assume these administrative duties. In the absence of the Secretary, a temporary
Secretary may be appointed by the presiding officer to fulfill the duties of Secretary at
that meeting. , in ,
shall preside a*d perform all duties of the Chairper-son in the eveR4 of the Chair -per -saw -s
I.ppyyrIe�+� a • alif ,.a, ion or- di .,bilin
.Tllll�.e, lI1JllU
The Secretary shall keep the minutes of all meetings and all records of the Commission.
Minutes of the meetings shall be mailed or delivered to all Commission members and
shall include the notice and the agenda for the next regular meeting. The Secretary shall
notify all members of any special meeting of the Commission. 1„ the .,,. wore of the
duties of Seer -et fy at that meeting. Approved minutes shall be referred provided to the
U
City Council at its next -egg , r meefing in the next available meeting packet or
newsbrief.
In addition to these administrative duties, The Seer-etaf. in the absence of the
Chairperson and Vice Chairperson, the Secretary shall preside and perform all duties of
the Chairperson in the event of the Chairperson's absence, disqualification or disability.
ARTICLE II III. MEETINGS
A. The Commission shall hold a minimum of twelve regular monthly meetings on the second
Monday of each month at 738 7:00 p.m. The date and time for any one monthly meeting may
be changed by a majority vote of the quorum.
B. Quorum, consisting of a majority of the members aetive i of the Commission, shall be sufficient
to transact the business of the Commission.
PROPOSED BYLAW CHANGES - 02/08/02
PAGE 2 OF 3
D. The roll shall be called at each meeting and a record made of those members present, absent a
e3eused present or absent shall also be recorded in the minutes of such meeting.
E. The order of business will be as follows:
Call to Order
Approval of Minutes
Public Hearings
Old Business
New Business
Opp Forum and General Information
Open Forum
Adjournment
ARTICLE IV. ATTENDANCE
Attendance is required at all meetings. Unexeused absenees In the event that a Commissioner is absent
from three eenseetitive regular ^ speMisi meetings, o *'� L 'f f the meetings in one calendar
u
year, r-equife feeemmendation ' this- the Chairperson shall notify the
Mayor of such absences and shall also request the removal of said Commissioner and appointment of a
new Commissioner in their1p ace
Chairr , Viee Chairpersonas rei --. ,
ARTICLE V. GENERAL PROVISIONS
STAFF NOTES: This entire item should be eliminated because (1) the bylaws are rules of
conduct for the Planning Commission, (2) the Planning Commission has no power to determine
how membership is apportioned amongst the various wards and sections of the city, and (3) the
Planning Commission members are reminded of each member's "area" in the roster which is
distributed at least once a year.
Staff recommends adoptions of these changes. Planning Commission action is requested.
PROPOSED BYLAW CHANGES - 02/08/02
PAGE 3 OF 3
May, 1989
BYLAWS
of the
PLANNING COMMISSION
CITY OF CRYSTAL
Pursuant to City Code Section .305.67 relating to and providing for
the establishment, appointment, organization, and responsibilities of
the Crystal Planning Commission, the said Commission does hereby
adopt the following bylaws and rules for the conduct of its affairs:
ARTICLE I. ORGANIZATION
A. Election of Officers:
The officers of the Commission shall be elected by the members
of the Commission at the January meeting each year. Officers
shall serve for a period of one year, commencing with the
first meeting of each year.
B. Officers•
The officers of the Commission shall be a Chairperson and Vice
Chairperson and Secretary. In addition, there shall be an
official administrative secretary who need not be a member of
the Commission.
C. Duties•
1. The Chairperson shall preside at all meetings of the Com-
mission, shall have such powers of the supervision and
management as may pertain to the office of Chairperson.
2. The Vice Chairperson shall preside and perform all duties
of the Chairperson in the event of the Chairperson's
absence, disqualification or disability.
3. The Secretary, in the absence of the Chairperson and Vice
Chairperson, shall preside and perform all duties of the
Chairperson and Vice Chairperson.
The Secretary shall keep the minutes of all meetings and
all records of the Commission. Minutes of the meetings
shall be mailed to all Commission members and shall
include the notice and the agenda for the next regular
meeting. The Secretary shall notify all members of any
special meeting of the Commission. In the absenc4 of the
Secretary, a temporary Secretary may be appointed by the
1
PLANNING COMMISSION BYLAWS Cont'd
presiding officer to fulfill the duties of Secretary at
that meeting. Approved minutes shall be referred to the
City Council at its next regular meeting.
4. It shall be the duty of each member to notify the adminis-
trative secretary if such meeting cannot be attended.
D. Task Force:
Task Forces shall be formed when deemed necessary by the
Chairperson. Such Task Forces shall consist of a leader, who
shall be a member of the Commission, and any number of people,
members or non-members, the -leader deems necessary to success-
fully complete the task. The Chairperson shall appoint the
leader of any Task Force, keeping in mind the interests of
individual members. The Chairperson and vice Chairperson
shall be ex officio members of any Task Force formed.
ARTICLE II. MEETINGS
%.vJ
A. The Commission shall hold a minimum of twelve re ular monthly
meetings on the second Monday of each month at p.m. The
date and time for any one monthly meeting may be changed by a
majority vote of the quorum.
B. Quorum, consisting of a majority of the members active in the
Commission, shall be sufficient to transact the business of
the Commission.
C. The Commission may hold special meetings to complete or initi-
ate business at the call of the Chairperson, or upon the re-
quest of three members of the Commission.
D. The roll shall be called at each meeting and a record made of
those members present, absent and excused, shall also be
recorded in the minutes of such meeting.
E. The order of business will be as follows:
Call to Order
Approval of Minutes
Public Hearings
Old Business
New Business
Open Forum and General Information
Adjournment. -
2
PLANNING COMMISSION BYLAWS Cont'd
ARTICLE IV. ATTENDANCE
Attendance is required at all meetings. Unexcused absences from
three consecutive regular or special meetings, or more than half
of the meetings in one calendar year, require recommendation for
removal from this Commission. Absences shall be deemed excused or
inexcusable by the Chairperson, Vice Chairperson or Chairperson
Pro Tem.
ARTICLE V. GENERAL PROVISIONS
A. No member of the Commission shall be authorized to speakon
behalf of the Commission publicly until the Commission has
first considered and approved such statements. The City Coun-
cil or City Manager shall be notified in advance of the nature
of any public statement of official policy concerning the
Commission.
�B.r0 eno e me s e�om'm'ssia
rf ha be
v - -t ou'ci fo an0e w' hpro o
so io y hic Lsr" shed d ma a pa
Of e Ca ion' ylaw �, �fIS ;..
ARTICLE VI. AMENDMENTS
These rules and procedures may be amended by a majority of the
membership at a regular or special meeting. Notice of the
Proposed amendments shall be mailed to all members of the
Commission -by the Secretary prior to the meeting at which the
amendments are to be voted upon. Any member of the Commission
may, in writing, propose amendments to these rules and procedures.
3
Crystal City Code 305.09, Subd. 3
Subd. 3. Reappointment. A member of an advisory commission desiring
reappointment upon expiration of a term must notify the city council of such
intention at least 30 days prior to the expiration date of the term.
Subd. 4. Notification. The city council must cause to be publicized in the
official newspaper and by posting in the city hall lobby a verification of vacancies
and impending expiration of terms of members of various advisory commissions
together with an invitation to interested citizens to apply for appointment. The
notice must be published no less than once each month as long as a vacancy on an
advisory commission exists. The council may not make such appointments until at
least one week has elapsed from the date of the initial publication and posting.
305.11. Meetings. Subdivision 1. Regular meetings. Meetings of advisory
commissions are held at such date, time and places as are set forth in their
respective by-laws, and they meet as necessary to fulfill the objectives of the board
or commission. The procedure at meetings is governed by the by-laws of the board
or commission and Robert's Rules of Order, Revised.
Subd. 2. Open meetings. Meetings of advisory commissions are open to the
public. Dates, time and place of meetings must be published quarterly each calendar
year in the official newspaper and in such other publications as the board or
commission may direct. Notice of regular and special meetings of advisory
commissions must be posted in a prominent place at the Crystal city hall.
305.13. Attendance vacancies; resignations; removal from office. Subdivision 1.
Attendance. Members of the advisory commissions are expected to faithfully
participate in the meetings or other activities of the commission to which they have
been appointed.
Subd. 2. Vacancies. Vacancies in the advisory commissions are filled by the
city council for the remainder of the unexpired term.
Subd. 3. Removal from office. Commission members may be removed from
office by a maiority vote of the city council.
305.15. Organization; by-laws. Subdivision 1. Organization. Within 30 days after
the first appointment of its members, an advisory commission must meet to adopt by-
laws for the conduct of its affairs.
Subd. 2. By-laws. Commission by-laws must provide for the election from its
membership of a chairperson, vice -chairperson, secretary, and such other officers
as it deems necessary. The by-laws must specify the month of the election of
officers, term of office, duties of the officers, composition of task forces and
committees, date and time of meetings, number of members to constitute a quorum,
the order of business, attendance requirements, and other matters necessary for the
conduct of the business of the advisory commissions. The by-laws of each
commission are not effective until approved by the city council. The advisory
commissions must endeavor to adopt uniform by-laws.
Subd. 3. Recorder. The commission secretary is appointed by the chair;
provided however, that the city manager may assign members of the city
administrative staff to serve as secretary to a commission as deemed necessary. The
secretary performs the clerical duties of the commission.
Crystal City Code
305.17
Rev. 1994
305.17. Minutes; reports; liaison. Subdivision 1. Minutes. The proceedings of
advisory commission meetings must be recorded in minute form and transmitted to the
city clerk, who must furnish copies to each member of the commission, the mayor and
city council members. A commission may make copies of its minutes available to other
advisory commissions and individuals as it deems necessary. The commission must
keep a record of all resolutions, transactions, and findings.. These records and
minutes are public records.
Subd. 2. Reports. Advisory commissions must make an annual report to the
city council containing the commission's summary of the commission's activities,
conclusions and recommendations. The annual report may include a proposed budget
for the commission for the ensuing year. The report must be submitted prior to
August 1 of each year. Other commission reports, conclusions, and recommendations
must be made from time to time to the city council as may be requested by the council
or as the commission deems appropriate in light of the matter being considered.
Subd. 3. Requests for expenditure of funds. Advisory commission activities
requiring the expenditure of funds from the commission's budget must be submitted
to the city manager with estimated cost figures prior to any commitment of the
expenditures.
Subd. 4. Liaison. The city council must annually appoint one councilmember
as an ex -officio member without voting rights to each advisory commission to provide
a liaison between the city council and the commissions.
305.19. Application. Subsections 305.07, 305.11, 305.13, 305.15 and 305.17, do not
apply to the board of adjustments and appeals.
305.21. Park and recreation advisory commission. Subdivision 1. Policy and
purpose. The park and recreation advisory commission is established to promote the
systematic, comprehensive development of park facilities and recreational activities
necessary for the physical, mental, emotional, and moral health and well-being of the
residents of the city of Crystal.
Subd. 2. Duties of the commission. The park and recreation advisory
commission advises and makes recommendations to the city council in matters
pertaining to park and recreation programs in the city.
Subd. 3. Membership. The park and recreation advisory commission consists
of ten members. One member is appointed from each of the respective wards in the
city, and six members are appointed from the city at large. Two of the members
appointed at large may be students in a junior or senior high school at the time of
their appointment.
305.23. Environmental quality commission. (Repealed, Ord. No. 94-9, Sec. 2)
305.24. Environmental commission. Subdivision 1. Purpose. The environmental
commission is to stimulate interest in the proper use of, and care for, the natural
resources of the city; be informed about laws, policies and regulations of all levels
of government that may have environmental or ecological significance for the city;
advise the city council on matters relating to the conservation of environmental
resources, including the study and proposal of possible environmental policies; and
promote public education and awareness relating to such environmental issues.
Crystal City Code 305.29
thereafter, the commission must submit to the city council for approval a description
of the commission's proposed program containing program elements and procedures
and a proposed budget therefor. Expenditures by commission members and city
officers and employees for activities conducted under the program must be made only
in accordance with the program and budget as approved by the city council.
305.29. Planning commission. Subdivision 1. Policy and duties. The planning
commission has those powers and duties assigned to it by Minnesota Statutes, section
462.351 to 462.364, (the Municipal Planning Act) and by this code. The planning
commission is designated the planning agency of the city in accordance with
Minnesota Statutes, section 462.354.
Subd. 2. Membership. The planning commission consists of nine members.
Two members are appointed from each of the four wards of the city and one member
is appointed at large. The city manager, building inspector and public works
director act as consultants to the planning commission.
Subd. 3. Oath of office. Members of the planning commission must, before
entering upon the discharge of their duties, take an oath as prescribed by section
12.02 of the city charter that they will faithfully discharge the duties of their office.
305.31. Board of adjustments and appeals. Subdivision 1. Policy. Pursuant to
Minnesota Statutes, section 462.354, a board of adjustments and appeals is created
and continued. The board consists of the planning commission.
Subd . 2. Duties of the board.
a) The board hears and makes recommendations with respect to appeals
from any order, decision or determination made by an administrative
officer in the enforcement of the zoning code.
b) The board hears requests for variances from literal provisions of the
zoning code in accordance with the provisions of Minnesota Statutes,
section 462.357.
c) The board hears appeals from the denial of a building permit for
structures within the limits of a mapped street pursuant to Minnesota
Statutes, section 462.359.
Subd. 3. Rules; records. The board must adopt rules -governing its
procedure. The board must provide for a record of its proceedings including
minutes of its meetings, its findings, and its action.
Subd. 4. Hearings. A matter may not be heard by the board until the
applicant thereon has been given ten days' mailed notice in writing of the date and
place of the hearing. The notice is given by mailing to applicant at the applicant's
last known address.
Subd. 5. Review of decisions. Pursuant to Minnesota Statutes, section
462.354, subdivision 2, the decisions of the board are advisory to the city council.
_.. NEW.
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460* x 622' (approx.) = 6.6 acres total site area (after ROW dedications: Tfor Douglas & 10' for 34t")
160'x 622' (approx.) = 2.3 acres guided for Low Density Residential (max. 5 units per acre)
300'x 622' (approx.) = 4.3 acres guided for Low Density Residential (max. 12 units per acre)
10 low density units + 26 medium density units = 36 units total
Average density = 5.5 units per acre
Does it comply?
Yes: By weighted average: 9.6 units per acre maximum
By side of creek: East side: 20 units on approx, 4 acres = 5 units per acre
West side: 16 units on approx, 2.6 acres = 6 units per acre
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CITY COUNCIL ACTIONS ON PLANNING COMMISSION ITEMS
(since last Planning Commission meeting on January 14, 2002)
February 5, 2002:
1. APPROVED: Application 2001-13 for a variance to reduce the required setback
from public streets for a fuel pump canopy at 6000 42nd Avenue North (P.I.D. 16-
118-21-23-0078). Application submitted by Big B's Gas & Goods (applicant and
property owner).