2019.05.07 Council Meeting Packet
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: May 3, 2019
City Council Meeting Schedule
Tuesday, May 7, 2019
Time Type of meeting Time
6:30 p.m. First City Council work session to discuss:
Sidewalk snow removal check‐in 6:30 p.m.
7 p.m. City Council meeting 7 p.m.
Immediately
following the
City Council
meeting
Second City Council work session to discuss:
Potential modifications to owner‐occupancy
requirements for lot sales.
Utilities/streets capital plan study.
August work session of West Metro Fire‐Rescue
District Board and both city councils.
Review 2019 – 2021 Council goals and objectives.
Constituent issues update.
New business.*
Announcements.*
Immediately
following the City
Council meeting
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at
(763) 531‐1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1‐800‐627‐3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: May 3, 2019
City Council
Work Session Agenda
May 7, 2019
6:30 p.m.
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held at ______ p.m. on May 7, 2019 in Conference
Room A, 4141 Douglas Dr. N., Crystal, Minnesota.
I. Attendance
Council Members Staff
____ Banks ____ Norris
____ Budziszewski ____ Therres
____ Deshler ____ Gilchrist
____ Kiser ____ Ray
____ LaRoche ____ Revering
____ Parsons
____ Adams
II. Agenda of discussion items:
1. Sidewalk snow removal check‐in.
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531‐
1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1‐800‐627‐3529.
Memorandum
DATE: May 7, 2019
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
SUBJECT: Sidewalk snow removal check in
Summary
This past winter was the first winter where the City plowed all connected sidewalks in the City.
Assuming there is no more snow this spring, MSP will have received 77.1 inches of snow this winter.
This is slightly less than the 78.3 of winter 2017‐2018 and still above the average around 50 inches of
snow per winter.
Factors
The following is a list of factors that impact snow removal operations on sidewalks. The intent of this
list is to provide a context for discussion about how to prioritize routes. It is sorted alphabetically.
Bus routes – Providing a clear route on sidewalks to and from the bus stop for riders is seen as a
priority, especially during the work week.
Busy roads – Keeping pedestrians off (and on the sidewalks) of 36th Ave and County Highways is
probably the top priority for us. This is due to the winter having longer/darker days, higher
roadway traffic volumes, higher vehicle traveling speeds, and quantity of snow on the sidewalks
due to them being directly adjacent to the wider streets.
County roads – After the County plows the streets once, the County plows go back and clean up
the streets over the next day or two. This means that even if the City clears the sidewalk along
the County road on the first day, most likely the County will at least partially fill it in again. A
question that goes with this is if we clear a sidewalk and the County partially fills it, do we go
back and clear it again (because we do not want pedestrians in the street) or do we try and
finish the remaining sidewalks and then go back?
Downtown area – We know we have higher pedestrian traffic in this area, plus there is also the
desire to make the businesses accessible after a snow event. Finally, trying to return this area to
the “winter normal” is seen as adding value from an appearance standpoint.
Efficiency – We would prefer not to waste time having equipment driving around between
“priority” locations and passing by sidewalks that are not yet done. Not only does this waste
time, fuel, and wear and tear on the equipment, but the potential negative public perception is
also a consideration.
Higher pedestrian volumes – Areas with known higher pedestrian volumes are important but
we do not consider this a single factor for making an area a priority. It has to be coupled with
something else. For example, if it is a higher pedestrian volume on a County Highway, then it
would be bumped up.
Multiple snow events – This past February was a great example of the impact of multiple,
significant snow events. Some of the questions we struggled with were:
o Do we go back and re‐clear priority areas to get them back to winter normal or do we
just stay on wherever we had left off?
o Should we try to be clearing sidewalks during the snow?
o Since some of our sidewalks are separated from the curb by a grass boulevard and along
streets the City plows, should we start in these areas first and start earlier in the
morning? While these are not priority routes, they would be getting done and hopefully
we would not need to go back.
Places of worship – This is seen as important primarily on the weekends. That said, it appears
that most people drive (do not walk or take mass transit) to the locations.
School – Getting sidewalks around schools open for kids that walk to school is seen as one of
the top priorities on school days.
Slow speed – After larger snow events, if we are using the blowers, we average 1‐2 miles per
hour. If they are ice banks along the road after multiple snowfalls, it is slower still. With 30+
miles of sidewalk to clear (not including drive distance between locations), it takes over 2 days
when using the snow blowers just to get the first clearing done.
Trash/recycling carts – On trash/recycling days, if the carts are out on the sidewalks the
efficiency is further reduced. One idea is to just skip a given area on trash/recycling day. That
said, if it is along a county roadway, then potentially pedestrians will be walking in the street
which is not desired.
Attachment
North sidewalk route map
South sidewalk route map
Council action
No formal Council action is needed.
Staff is looking for guidance on what routes we should make a priority for clearing.
As demonstrated in February, we likely have too much “priority” route currently
REGENT AVEQUAIL AVEPERRY AVEORCHARD AVE59TH AVE
60TH AVE
60TH AVE
LAKELAND
AVE
NVERA CRUZ AVEWELCOME AVEXENIA AVEZANE PL
(BASS LAKE RD)BRUNSWICK AVEADAIR AVEZANE AVEYATES AVE57TH AVE
CLOVERDALE AVE NCOLORADO AVE N58TH AVE
XENIAWELCOMEVERA CRUZ AVEUNITY AVETOLEDO AVESCOTT AVE N54TH AVE
WILSHIRE BLVD ORCHARD AVEPERRY AVEQUAILAVEREGENT AVETOLEDO AVEUNITY AVE56THAVE PERRY AVE56TH PLQUAIL AVE58TH AVE
57TH AVE
AVETWIN LAKE TERTWIN LAKE TER57TH AVE N
56TH AVE N
WILSHIRE BLVD REGENT AVEORCHARD AVEDOUGLAS DRDOUGLAS DRPERRYDUDLEY AVE
59TH AVEKENTUCKY AVEIDAHO AVEELMHURST AVE60TH AVE 60TH AVE
LOMBARDY LA LOMBARDY LA
61ST AVE N 61ST AVEHAMPS
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FLORIDA AVE NLAKELAND
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NJERSEY AVEHAMPSHIRE AVELAKELAND AVEWEST BROADWAY58TH PL
QUEBECRHODE ISLAND AVE NAVE59TH AVE
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PENNSYLVANIA AVEOREGON AVENEVADA AVES H I R L E Y P L
59TH
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52ND AVE LOUISIANA AVELOUISIANA AVE NMARYLAND AVE47TH AVE
48TH AVE
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47TH AVE
46TH PL VERA CRUZ AVE54TH AVE
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BERNARD AVESCOTT53RD AVE
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52ND AVE REGENTPERRY CR
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47TH AVEZANE AVECOLORADOFAIRVIEW AVE
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49TH AVE
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REGENTAVEQUAILAVEPERRYAVEQUAIL AVE NTOLEDO AVE NORCHARD AVE NLAKELAND AVELAKELAND AVELOUISIANA AVE N47TH AVE
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ST
BROADWAYWEST BROADWAY0 0.25 0.5
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Sidewalks S1 North
Legend
Sidewalks
PRIORITY
Normal
High
Trail
81
COLORADO AVEBRUNSWICK AVEADAIR AVEXENIA AVE41ST AVE
43RD AVE
44TH AVE YATES AVE NZANE AVEADAIR AVECOLORADO AVEBRUNSWICK AVEWELCOME AVECOLORADO AVEBRUNSWICK AVEADAIR AVEZANE AVEYATES AVEXENIA AVEWELCOME AVEVERA CRUZ AVE38TH AVE
39TH AVE ADAIR AVEDOUGLAS DRDOUGLAS DRDOUGLAS DRDOUGLAS DR45TH AVE
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MARKWOOD DRGEORGIA
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34TH AV E N
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VALLEY PL
35TH AVE
MARYLAND AVE NLOUISIANA AVENEVADA AVENEVADA AVELOUISIANA AVEQUEBEC AVE NWINNETKA AVE N30THAVE
30TH AVE N
SUMTER AVE32ND AVE
31ST AVE
LOUISIANA AVE32ND AVE
WINNETKA AVE31ST
KENTUCKY AVEKENTUCKY AVEJERSEY AVEJERSEY AVE2 9 T H A V E
IDAHONHAMPSHIRE AVEGEORGIA AVE30TH AVE
29TH AVE EDGEWOOD AVEAVE31ST AVE
32ND AVE
IDAHO AVEFLORIDA AVE27TH AVEAVE HAMPSHIRE AVEGEORGIA AVEDOUGLAS DRDOUGLAS DRDOUGLAS DR34TH AVEZANE AVE36TH AVE
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34TH AVE N
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34TH PL
46TH AVE
47TH AVE 47TH AVE
HAMPSHIRE AVE46TH PL
46TH AVE
45TH PLN 45TH PL
FLORIDA AVEJERSEYAVEDOUGLAS DRWELCOME AVE45TH AVECOLORADO AVEXENIA AVE47TH AVE
ZANE AVEADAIR AVE46TH AVE
BRUNSWICK AVECOLORADO45TH AVE
47TH AVE
BYRON AVE RQUAILPERRYAVEORCHARD AVE NAQUILA AVE NYUKON AVE NXYLON AVE NWISCONSIN UTAH AVE3 3 R EV
29TH AVE WISCONSIN AVEVIRGINIA32ND AVE WINNETKA AVEWINPARK DRPENNSYLVANIA AVE(ROCKFORD RD)REGENT AVE QUAIL AVE PERRY AVE NORCHARD AVE NMAJORAVE LEEAVE AVE KYLEJUNE AVENOBLE AVE 47TH AVE VERA CRUZ AVELOUISIANA AVELOUISIANA AVE36TH AVENEVADA AVE45TH AVE LOUISIANA AVEMARYLAND AVEADAIR AVE NADAIR CT N
HWY 100HWY 100HWY 100LAMPLIGHTER LNWEST BROADWAY41ST AVE N
Bridge
0 0.25 0.5
Miles N
Sidewalks S2 South
Legend
Sidewalks
PRIORITY
Normal
High
Trail
81
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
City Council Meeting Agenda
May 7, 2019
7 p.m.
Council Chambers
The city manager’s comments are bolded.
1. Call to Order, Roll Call and Pledge of Allegiance led by FAIR SAIL Leadership Group.
2. Approval of Agenda
The Council will consider approval of the agenda.
3. Appearances
3.1 FAIR SAIL Leadership Group students will update the Council on academic activities.*
3.2 Jennifer Lewin of Paul’s Pals for contribution to the Becker Park play area.
4. Proclamations
4.1 The Mayor will proclaim May 12 – 18 Police Week and May 15 Peace Officer Memorial Day.
5. Consent Agenda
The Council will consider the following items, which are routine and non‐controversial in nature, in a
single motion:
5.1 Approval of the minutes from the following meetings:
a. The City Council meeting on April 16, 2019.
b. The City Council work sessions on April 16, 2019.
5.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list
that is on file in the office of the city clerk.
5.3 Approval of a resolution accepting the following donations:
a. $1,000 from Minneapolis Elks Lodge #44 for Crystal Frolics.
b. $250 from Minneapolis Elks Lodge #44 for Crystal Frolics.
c. $3,840.87 from VFW Post #494 for Welcome Park Flagpole.
d. $175 from VFW Post #494 for K9 Leo.
5.4 Approval of a resolution for lawful gambling at Welcome Park during the Crystal Frolics from
July 25 – 28, 2019, submitted by Minneapolis Elks Lodge #44.
5.5 Accept the resignation of David Pascoe from the Parks & Recreation Commission.
Crystal City Council Meeting Agenda
May 7, 2019
Page 2 of 3
5.6 Authorize execution of an agreement with Hennepin County for County Road 81 landscaping.
5.7 Accept the resignation of Patrick Rosenquist from the Parks & Recreation Commission.
6. Open Forum
(The City Council appreciates hearing from citizens about items of concern and desires to set aside
time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is
limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding
officer, extend the total time allowed for a topic. By rule, no action may be taken on any item
brought before the Council during Open Forum. The Council may place items discussed during Open
Forum onto subsequent council meeting agendas.)
7. Regular Agenda
7.1 The Council will consider approval of disbursements over $25,000 submitted by the finance
department to the city council, a list that is on file in the office of the finance department.
Recommend approval of disbursements over $25,000.
7.2 The Council will consider a resolution approving the purchase and authorizing execution of an
agreement with Landscape Structures for the play area at Becker Park.
A major component of the new Becker Park is an inclusive play area. Recommend approval of
the resolution approving this purchase and authorizing execution of the agreement with
Landscape Structures.
7.3 The Council will consider a resolution authorizing the purchase of two 2019 Ford Fusions to
replace Community Development staff cars (#57 and #27).
The Fleet fund includes funds for replacement of these staff vehicles in Community
Development; recommend approval of the resolution authorizing this replacement purchase.
8. Announcements
a. Crystal Business Association meets on Wednesday, May 15 at 8:30 a.m. at the Community
Center.
b. The Crystal Fund Plant Sale is Saturday, May 18, from 9 a.m. to 1 p.m. at the Community Center.
c. The Community Outreach Task Force is hosting its Bee Friendly Planting Event at 9:30 a.m. at City
Hall, followed by a Pollinator Talk at 11 a.m. at the Community Center.
d. The next City Council meeting is Tuesday, May 21 at 7 p.m. in the Council Chambers at City Hall.
e. The Crystal Airport Open House and Fly‐In will be held on Sunday, June 16, from 8 a.m. – 3 p.m.
f. Local organizations are invited to lead the pledge at City Council meetings; contact city staff for
information.
g. City Council meetings and work sessions are open to the public. Current and previous meetings
are available for viewing and listening at www.crystalmn.gov.
Crystal City Council Meeting Agenda
May 7, 2019
Page 3 of 3
9. Adjournment
10. May 7, 2019 Meeting Schedule
Time Type of meeting Location
6:30 p.m. First City Council work session to discuss:
Sidewalk snow removal check‐in Conference Room A
7 p.m. City Council meeting Council Chambers
Immediately
following the
City Council
meeting
Second City Council work session to discuss:
Potential modifications to owner‐occupancy
requirements for lot sales.
Utilities/streets capital plan study.
August work session of West Metro Fire‐Rescue
District Board and both city councils.
Review 2019 – 2021 Council goals and objectives.
Constituent issues update.
New business.*
Announcements.*
Conference Room A
* Denotes no supporting information included in the packet.
Have a great weekend; see you at Tuesday’s meeting.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Memorandum
DATE: May 1, 2019
TO: Mayor and City Council
Anne Norris, City Manager
FROM: John Elholm, Recreation Director
SUBJECT: Paul’s Pals Grant Funding
Paul’s Pals is a local non-profit organization that improves the lives of children with disabilities.
The group raises funds, then partners with trusted organizations to make their best adaptive
projects happen. These collaborations help thousands of kids and families across Minnesota
live fuller lives and enrich their communities.
The City of Crystal’s Becker Park project is one such partner. Paul’s Pals has agreed to grant
the Becker Park Inclusive Play Area project $50,000 to make our central gathering place truly
special for kids in our community. Jennifer Lewin, Executive Director of Paul’s Pals, will be
present to let us know more about their organization and our partnership.
3.2
3.2
WHEREAS, the week of May 12 to 18, 2019, is National Police Week in the United States.
WHEREAS, there are approximately 900,000 law enforcement officers serving in
communities across the United States, including the dedicated members of the Crystal
Police Department.
WHEREAS, over 58,000 assaults against law enforcement officers are reported each year,
resulting in approximately 17,000 injuries.
WHEREAS, since the first recorded death in 1791, a total of 23,713 law enforcement
officers in the United States have made the ultimate sacrifice and been killed in the line
of duty.
WHEREAS, the names of these dedicated public servants are engraved on the walls of
the National Law Enforcement Memorial in Washington, D.C.
WHEREAS, 371 new names of fallen heroes are being added to the National Law
Enforcement Memorial this spring, including 158 officers killed in 2018 and 213 officers
who died in previous years but whose stories of sacrifice had been lost to history until
now.
WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored
during the National Law Enforcement Officer Memorial Fund’s 31st Annual Candlelight
Vigil on May 13, 2019 in Washington, D.C.
WHEREAS, May 15 is designated as Peace Officer Memorial Day, in honor of all the fallen
officers and their families and U.S. Flags should be flown at half-staff.
NOW, THEREFORE, I, Jim Adams, Mayor of the City of Crystal, do hereby recognize
May 12 to 18, 2019 as NATIONAL POLICE WEEK and May 15, 2019 as PEACE OFFICER
MEMORIAL DAY in the City of Crystal, MN and call upon the people of Crystal to observe
this week in honor of the men and women whose diligence and professionalism keep the
residents and City of Crystal safe.
Dated this 7th day of May 2019. ______________________________
Jim Adams, Mayor
CITY OF CRYSTAL PROCLAMATION
“NATIONAL POLICE WEEK”
MAY 12-18, 2019
“PEACE OFFICER MEMORIAL DAY”
MAY 15, 2019
4.1
Crystal City Council meeting minutes April 16, 2019
Page 1 of 4
1.Call to Order
Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on
April 16, 2019 at 7 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in Crystal,
Minnesota. Mayor Adams called the meeting to order.
Roll Call
Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the following
attendance was recorded:
Council members present: Adams, Banks, Budziszewski, Deshler, Kiser and LaRoche.
Absent: Parsons.
City staff present: City Manager A. Norris, Assistant City Manager/Human Resources Manager
K. Therres, City Attorney T. Gilchrist, Recreation Director J. Elholm, Public Works Director/City
Engineer M. Ray and City Clerk C. Serres.
Pledge of Allegiance
Mayor Adams led the Council and audience in the Pledge of Allegiance.
2.Approval of Agenda
The Council considered approval of the agenda.
Moved by Council Member LaRoche and seconded by Council Member Banks to approve the
agenda.
Motion carried.
3.Proclamations
3.1 The Mayor proclaimed May 1 as Arbor Day.
3.2 The Mayor proclaimed May 19 – 25 as Public Works Week.
4.Consent Agenda
The Council considered the following items, which are routine and non-controversial in nature, in a
single motion:
4.1 Approval of the minutes from the following meetings:
a.The City Council meeting on April 2, 2019.
b.The City Council work session on April 2, 2019.
c.The City Council work session on April 9, 2019
d.The City Council work session on April 11, 2019.
4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a
list that is on file in the office of the city clerk.
4.3 Approval of Resolution No. 2019-36, accepting the following donations:
a.$30 from Buffalo Wild Wings for Becker Park project.
b.$200 from TGK Automotive for the Becker Park project.
c.$5,000 from Crystal VFW for ASL assistance for recreation programs.
d.$5,000 from West Metro Fire-Rescue Firefighters Relief Association for Crystal K-9 Unit.
5.1 a
Crystal City Council meeting minutes April 16, 2019
Page 2 of 4
4.4 Approval of the appointments of Jesse McCaffrey to the Parks and Recreation Commission
and David Cummings to the Environmental Quality Commission.
Moved by Council Member Deshler and seconded by Council Member Budziszewski to approve the
consent agenda.
Motion carried.
5.Open Forum
No public comment was given during open forum.
6.Regular Agenda
6.1 The Council considered approval of disbursements over $25,000 submitted by the finance
department to the City Council, a list that is on file in the office of the finance department.
Moved by Council Member Deshler and seconded by Council Member Budziszewski to
approve the list of disbursements over $25,000.
Voting aye: Adams, Banks, Budziszewski, Deshler, Kiser and LaRoche.
Absent, not voting: Parsons.
Motion carried.
6.2 The Council considered a resolution authorizing the purchase and execution of agreements
with St. Croix Recreation for the purchase of an amphitheater structure and a sail shade
system for Becker Park.
Recreation Director John Elholm addressed the Council.
Moved by Council Member LaRoche and seconded by Council Member Budziszewski to
adopt the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2019 – 37
RESOLUTION IN SUPPORT OF PURCHASING SHADE
STRUCTURES FOR BECKER PARK
Voting aye: Adams, Banks, Budziszewski, Deshler, Kiser and LaRoche.
Absent, not voting: Parsons.
Motion carried, resolution declared adopted.
6.3 The Council considered a resolution authorizing the contract for the 2019 Concrete Repair
Project.
Public Works Director/City Engineer Mark Ray addressed the Council.
Moved by Council Member Banks and seconded by Council Member Deshler to adopt the
following resolution, the reading of which was dispensed with by unanimous consent:
5.1 a
Crystal City Council meeting minutes April 16, 2019
Page 3 of 4
RESOLUTION NO. 2019 – 38
RESOLUTION AUTHORIZING THE CONTRACT
FOR 2019 CONCRETE REPAIR PROJECT
Voting aye: Adams, Banks, Budziszewski, Deshler, Kiser and LaRoche.
Absent, not voting: Parsons.
Motion carried, resolution declared adopted.
6.4 The Council considered a resolution authorizing the purchase of sign truck equipment.
Public Works Director/City Engineer Mark Ray addressed the Council.
Moved by Council Member Banks and seconded by Council Member LaRoche to adopt the
following resolution, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. 2019 – 39
RESOLUTION APPROVING THE PURCHASE OF A
REPLACEMENT SIGN TRUCK EQUIPMENT
Voting aye: Adams, Banks, Budziszewski, Deshler, Kiser and LaRoche.
Absent, not voting: Parsons.
Motion carried, resolution declared adopted.
6.5 The Council considered a resolution authorizing the purchase of a replacement sidewalk
machine.
Public Works Director/City Engineer Mark Ray addressed the Council.
Moved by Council Member LaRoche and seconded by Council Member Banks to adopt the
following resolution, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. 2019 – 40
RESOLUTION APPROVING THE PURCHASE OF A
REPLACEMENT SIDEWALK MACHINE
Voting aye: Adams, Banks, Budziszewski, Deshler, Kiser and LaRoche.
Absent, not voting: Parsons.
Motion carried, resolution declared adopted.
7.Announcements
The Council made several announcements about upcoming events.
8.Adjournment
Moved by Council Member Budziszewski and seconded by Council Member Deshler to adjourn the
meeting.
Motion carried.
5.1 a
Crystal City Council meeting minutes April 16, 2019
Page 4 of 4
The meeting adjourned at 7:25 p.m.
_____________________________________
Jim Adams, Mayor
ATTEST:
_________________________________________
Chrissy Serres, City Clerk
5.1 a
Crystal City Council first work session minutes April 16, 2019
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the first work session of the Crystal City Council was held at 6:36 p.m. on April 16, 2019 in
Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the meeting to
order.
I.Attendance
The city manager recorded the attendance.
Council members present: Adams, Budziszewski, Deshler, Kiser and LaRoche.
Absent: Parsons and Banks.
City staff present: City Manager A. Norris, Assistant City Manager/Human Resources Manager
K. Therres and City Attorney T. Gilchrist.
Others present: Hennepin County Assessors Ashlei Munneke and Braden Johnson.
II.Agenda
The Council and staff discussed the following agenda items:
1.Hennepin County Assessing update and preview of Open Book.
2.Commission interview (6:45).
III.Adjournment
The work session adjourned at 6:56 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Anne Norris, City Manager
5.1 b
Crystal City Council second work session minutes April 16, 2019
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the second work session of the Crystal City Council was held at 7:32 p.m. on April 16, 2019 in
Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the meeting to
order.
I.Attendance
The city manager recorded the attendance.
Council members present: Adams, Banks, Budziszewski, Deshler, Kiser and LaRoche.
Absent: Parsons.
City staff present: City Manager A. Norris, Assistant City Manager/Human Resources Manager
K. Therres, City Attorney T. Gilchrist, Fire Chief S. Larson and Public Works Director/City
Engineer M. Ray.
II.Agenda
The Council and staff discussed the following agenda items:
1.West Metro Fire-Rescue District update.
2.Polystyrene containers.
3.Constituent issues update.
4.City manager monthly update.
5.New business.
6.Announcements.
III.Adjournment
The work session adjourned at 8:08 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Anne Norris, City Manager
5.1 b
Page 1 of 1
City of Crystal Council Meeting
May 7, 2019
Applications for City License
Multiple Animal – Private
Geraldine Rimas 6527 46th Ave N Crystal, MN 55428
Rental – New
4526 Adair Ave. N. – Craig Dienger (Conditional)
6910 Jersey Cir. N. – Justin Peterson (Conditional)
7917 33rd Pl. N. – Nasir Pur (Conditional)
5109 48th Ave. N. – James Properties LLC (Conditional)
Rental – Renewal
3612 Adair Ave. N. – IH3 Property Minnesota LP (Conditional)
5725 Adair Ave. N. – JDA Group LLC (Conditional)
4306 Brunswick Ave. N. – Pro Operam Sub IV LLC
2755 Douglas Dr. N. – Reese Pfeiffer
2761 Douglas Dr. N. – Reese Pfeiffer
4051 Douglas Dr. N. – Reill Properties LLC
4357 Douglas Dr. N. – Andrew and Janet Prest (Conditional)
4559-4563 Douglas Dr. N. – Donald Brasch (Conditional)
6330 Fairview Ave. N. – Ken Olson (Conditional)
4841 Florida Ave. N. – Jason Flaa
4155 Hampshire Ave. N. – Stephen Kraemer ET AL
4807 Hampshire Ave. N. – Tim and Leah Austin
4818 Hampshire Ave. N. – Fruen & Pfeiffer LLP (Conditional)
5301 Hampshire Ave. N. – Flowers Estate Trust
5324-5340 Hanson Ct. N. – TMC Equities LLC (Conditional)
4057 Idaho Ave. N. – IH3 Property Minnesota LP
2718-2720 Jersey Ave. N. – Brian Cook (Conditional)
2948 Kentucky Ave. N. – Wending Bao and K. Norman Ho (Conditional)
4849 Louisiana Ave. N. – Pradeep Khakural (Conditional)
4848 Maryland Ave. N. – Fruen & Pfeiffer LLP (Conditional)
5603 Orchard Ave. N. – Bao Tran
3424 Perry Ave. N. – Susan M and George T Robinson (Conditional)
3548 Perry Ave. N. – Keith Simmerman
5557 Unity Ave. N. – Community Involvement Programs
5229 Unity Ct. N. – RTO Investments LLC (Conditional)
4730 Xenia Ave. N. – Ryan McArton
4408 Yates Ave. N. – Ryan and Mandy Hardy (Conditional)
4227 Zane Ave. N. – MNSF (Conditional)
4242 Zane Ave. N. – Herman Capital Partners 3 (Conditional)
6125 32nd Ave. N. – Marie Ahlers (Conditional)
6307 34th Ave. N. – Wally Anderson (Conditional)
6424 45th Ave. N. – Kathryn Blaul (Conditional)
6926 46th Ave. N. – Art and Kristi Harris (Conditional)
5022 49th Ave. N. – MNSF (Conditional)
6001 56th Ave. N. – WFC Properties LLC (Conditional)
6017 56th Ave. N. – WFC Properties LLC (Conditional)
5.2
CITY OF CRYSTAL
RESOLUTION NO. 2019 -
RESOLUTION ACCEPTING DONATIONS FROM
MINNEAPOLIS ELKS LODGE #44 AND VFW POST #494
WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution; and
WHEREAS, said donations must be accepted by a resolution adopted by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the
following donations:
Donors Purpose Amount
Minneapolis Elks Lodge #44 Crystal Frolics $1,000
Minneapolis Elks Lodge #44 Crystal Frolics $250
VFW Post #494 Welcome Park Flagpole $3,840.87
VFW Post #494 K9 Leo $175.00
AND, BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks the above-
named for their generous donations.
Dated: May 7, 2019
By: __________________________
Jim Adams, Mayor
ATTEST:
______________________________
Trudy Tassoni
Administrative Services Coordinator
5.3
5.4
5.4
CITY OF CRYSTAL
RESOLUTION NO. 2019 -
APPROVING LAWFUL GAMBLING AT
WELCOME PARK, 5598 46TH AVE. N.
JULY 25 - 28, 2019
WHEREAS, Minnesota Statutes Chapter 349 provides that organizations licensed by the
Minnesota Gambling Control Board (Board) must also obtain from the Board a premises permit
for the conduct of lawful gambling at a specific location. The Statute also provides that the
premises permit will not be issued by the Board unless the organization submits a resolution of
the City Council approving the premises permit; and
WHEREAS, Minneapolis Elks Lodge #44 has submitted an application for an off-site
gambling event to be held at Welcome Park, between 46th and 47th Ave. N., in Crystal,
Minnesota on July 25 - 28, 2019.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves such
premises permit.
BE IT FURTHER RESOLVED that the Administrative Services Coordinator, acting as
Deputy City Clerk, is authorized and directed to supply a certified copy of this resolution to the
applicant listed above.
Adopted by the Crystal City Council this 7th day of May, 2019.
________________________________
Jim Adams, Mayor
ATTEST:
_______________________________
Trudy Tassoni
Administrative Services Coordinator
5.4
5.5
Memorandum
DATE: May 7, 2019
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
SUBJECT: Hennepin County Hwy 81 landscape maintenance agreement
Summary
On March 19, 2019 Hennepin County staff attended a Council work session to discuss the landscaping
project along the Hwy 81 Corridor through Crystal. The agreement has been updated based on the
discussion between County staff and the Council. As discussed at the work session, the item is being
placed on the consent agenda as there are no City costs involved with the construction of the project.
The City Attorney has reviewed the final agreement.
Attachment
Highway 81 Landscape Maintenance Agreement with Hennepin County
Council action
Motion to approve the resolution authorizing the Highway 81 Landscape Maintenance
Agreement with Hennepin County
5.6
1 | Page
Agreement No. A188825
County Project No. 1006427
County Road 81
City of Crystal
County of Hennepin, Environment & Energy
COUNTY STATE AID HIGHWAY 81
LANDSCAPE MAINTENANCE AGREEMENT
BETWEEN COUNTY OF HENNEPIN AND
THE CITY OF CRYSTAL
THIS AGREEMENT is between the County of Hennepin, State of Minnesota, A-2300 Government
Center, Minneapolis, Minnesota 55487 (“COUNTY”), on behalf of the Environment and Energy
Department, 701 4th Avenue South, Suite 700, Minneapolis, MN 55415-1843, (“DEPARTMENT”), and the
City of Crystal, 4141 Douglas Drive North, Crystal, MN 55422 (“CITY”).
RECITALS
WHEREAS, the COUNTY is preparing to landscape the portion of County Road 81 between the eastern
boundary of Robbinsdale to Interstate 694/94 in the Cities of Robbinsdale, Crystal and Brooklyn Park as
shown on the CSAH 81 Landscape Rehabilitation plans for County Project No. 1002318: on file with
Hennepin County (the “Project”); and
WHEREAS, the COUNTY will undertake, as a part of the Project, the installation of irrigation and the
planting of trees, shrubs, and perennials; and
WHEREAS, the COUNTY will fund and oversee the landscape and irrigation installation; and
WHEREAS, the COUNTY will fund and install boulevard trees; and
WHEREAS, the CITY agrees to assume ongoing responsibility for the care, operation and maintenance of
irrigation and new landscape trees, shrubs, perennials, and grass within the County Road 81 right-of-way
from mid-2022 through June 2027; and
WHEREAS, the CITY agrees to assume ongoing responsibility for the care of CSAH 81 boulevard trees
beginning one year after planting; and
NOW, THEREFORE, in consideration of these mutual undertakings and agreements, the COUNTY and the
CITY agree as follows:
1. Project Procurement and Installation of Landscape Materials and Irrigation
a. The COUNTY will acquire landscape materials and perform landscaping according to the CSAH 81
Landscape Rehabilitation Plans: on file with Hennepin County (the “Project”).
b. The COUNTY will obtain all necessary construction permits required in connection with the
installation of the landscape materials.
c. The COUNTY, through its installation contractor, shall be responsible for all maintenance during the
plant establishment period, a 3 year time period from July 1, 2019 until July 1, 2022(“Three Year
5.6
2 | Page
Period”). This includes the maintenance of the irrigation system and other maintenance as
described in Attachment A, attached and incorporated by this reference.
d. The COUNTY will notify the CITY when the work to blow out the irrigation system in the fall and the
work to turn on the water in the spring will occur so the CITY can be present during such work
during the Three Year Period.
e. The COUNTY anticipates installation of the landscape during the 2019 construction season.
f. During the Three Year Period, Hennepin County will be responsible for trash pick-up in the newly
landscaped medians two times per year.
g. The COUNTY’s forestry staff will install trees in the CSAH 81 boulevards and will be responsible for
their maintenance and watering during the two year time period following installation.
h. The COUNTY’s forestry staff will supply and plant a gravel bed tree to replace any boulevard tree
that dies or is damaged by a vehicle.
i. During the Three Year Period, Hennepin County will pay for the irrigation related water charges.
j. Prior to the conclusion of the Three Year Period, and before the maintenance responsibility transfers
to the CITY, the COUNTY and the CITY shall conduct a walkthrough of the area and develop a punch
list of items that must be corrected. All of the identified punch list items must be corrected and the
irrigation system must be fully operational before the CITY assume the maintenance responsibility
for the system.
2. Project Maintenance
a. The CITY shall be responsible for the maintenance of the landscaping upon completion of the plant
establishment period and for five years following this period until July 1, 2027. Maintenance
includes, but is not limited to, general categories of weeding, pruning, irrigation, and removal and
replacement of trees, shrubs, perennials and grasses that fail to survive including those damaged by
vehicles. See Attachment A for a complete maintenance schedule.
b. The CITY shall provide, at its sole expense, all electrical power and batteries to operate the irrigation
system.
c. The CITY shall provide, at its sole expense, all water to operate the irrigation system.
d. The CITY shall furnish all labor, materials, supplies, tools and other items necessary to provide the
needed maintenance or repair during the city maintenance period from July 1, 2022 to July 1, 2027.
e. The CITY shall be responsible for the County Forestry installed boulevard trees for the life of the
trees beginning two years after planting. This includes, but is not limited to, pruning, watering, and
removal of dead trees.
3. Project Term
Agreement is effective upon signing and terminates on July 1, 2027.
4. Project Representatives
Each party’s Authorized Representative is responsible for administering this Agreement and is
authorized to give and receive any notice or demand required by this Agreement:
The CITY’s Authorized Representative is:
Mark Ray, Public Works Director (or successor)
4141 Douglas Drive North
Crystal, MN 55422
763-432-1160 or 763-531-1000
mark.ray@crystalmn.gov
5.6
3 | Page
The COUNTY’s Authorized Representative is:
John Evans, Assistant Director Department of Environment and Energy (or successor)
701 4th Avenue South, Suite 700 | Minneapolis, MN 55415-1843
612-348-4046
John.Evans@hennepin.us
5. Signage
No advertising signs or devices of any form or size will constructed or permitted to be constructed or
placed upon COUNTY right-of-way. This Agreement does not grant any interest whatsoever in land, nor
does it establish a permanent park or natural area.
6. Amendments
Any amendment to this Agreement must be in writing and will not be effective until it has been
executed and approved by the same parties who executed and approved the original Agreement, or
their successors in office.
7. Assignment
Neither party may assign or transfer any rights or obligations under this Agreement without the prior
consent of the other party and a written assignment agreement, executed and approved by the same
parties who executed and approved this Agreement, or their successors in office.
8. Force Majeure
Neither party will be responsible to the other for a failure to perform under this Agreement (or a delay
in performance), if such a failure or delay is due to a force majeure event. A force majeure event is an
event beyond a party’s reasonable control, including but not limited to, unusually severe weather, fire,
floods, other acts of God, labor disputes, acts of war or terrorism, or public health emergencies.
9. Traffic Control and Notice of Lane Closures
During maintenance activities by the CITY, the CITY shall be responsible for compliance with applicable
provisions of the current version of the Minnesota Temporary Traffic Control Field Manual and
Minnesota Manual on Uniform Traffic Control Devices.
The CITY shall apply for an annual Transportation Right-of-Way Permit from the COUNTY if it is
necessary to partially block CSAH 81 within its corporate limits while conducting the maintenance. The
CITY shall contact the COUNTY’s permit office at 612-596-0339 for information and use the web-based
e-permitting system at roadpermits.co.hennepin.mn.us to apply for a permit. The COUNTY will waive all
fees associated with the permit for the CITY.
This Agreement does not prohibit the COUNTY from closing a road if such closing is authorized by law
and is necessary for public safety.
10. Landscape Installation Areas
The following areas within the City, County Road 81 right-of-way will have new landscape plants and
irrigation installed:
• 47th Avenue to 51st Avenue median
• 51st Avenue to Canadian Pacific Rail Corridor median
• Canadian Pacific Rail Corridor to Wilshire Boulevard median
5.6
4 | Page
• Wilshire Boulevard to Bass Lake Road median
• Bass Lake Road intersection including median on Bass Lake Road
• Bass Lake Road to 58th Avenue intersection
12. Annual Maintenance Review
Once per year during the summer, CITY and COUNTY staff or representatives will analyze the new
plantings and together determine any changes needed to the maintenance schedule, amending
attachment A as needed.
13. Independent Contractor
The CITY shall select the means, method, and manner of performing the services. Nothing is intended or
should be construed as creating or establishing the relationship of a partnership or a joint venture
between the parties or as constituting the CITY as the agent, representative, or employee of the
COUNTY for any purpose. The CITY is and shall remain independent contractors for all services
performed under this Agreement. The CITY shall secure all personnel required in performing services
under this Agreement. Any personnel of the CITY or other persons while engaged in the performance of
any work or services required by the CITY will have no contractual relationship with the COUNTY and will
not be considered employees of the COUNTY. The COUNTY shall not be responsible for any claims that
arise out of employment or alleged employment under the Minnesota Economic Security Law or the
Workers’ Compensation Act of the State of Minnesota on behalf of any personnel, including, without
limitation, claims of discrimination against the CITY, its officers, agents, contractors, or employees. The
CITY shall defend, indemnify, and hold harmless Hennepin County, their officials, officers, agents,
volunteers, and employees from all such claims irrespective of any determination of any pertinent
tribunal, agency, board, commission, or court. Such personnel or other persons shall neither require nor
be entitled to any compensation, rights, or benefits of any kind from the COUNTY, including, without
limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers’ Compensation, Re-
employment Compensation, disability, severance pay, and retirement benefits.
14. Indemnification
Each party agrees that it will be responsible and agrees to defend, indemnify, and hold harmless the
other party, its officials, officers, agents, and employees for its own errors, acts, and omissions and the
results thereof to the extent authorized by the law and shall not be responsible for the errors, acts, and
omissions of the other party and the results thereof. Each party’s liability shall be governed by and
limited in accordance with Minnesota Statutes, Chapter 466. It is the express intention of the parties
hereto that they be treated as a single governmental entity for purposes of liability as outlined in
Minnesota Statutes, Section 471.59, subdivision 1a.
15. Merger, Modification and Severability
A. The entire Agreement between the parties is contained herein and supersedes all oral agreements
and negotiations between the parties relating to the subject matter. All items that are referenced
or that are attached are incorporated and made a part of this Agreement. If there is any conflict
between the terms of this Agreement and referenced or attached items, the terms of this
Agreement shall prevail.
B. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be
valid when they have been reduced to writing as an amendment to this Agreement signed by the
parties.
5.6
5 | Page
C. If any provision of this Agreement is held invalid, illegal or unenforceable, the remaining provisions
will not be affected.
16. Cancellation
Upon written notice, the COUNTY may immediately suspend or cancel this Agreement in the event that
(i) the landscape rehabilitation project does not move to construction; (ii) funding for landscape
rehabilitation project is withdrawn or is otherwise made unavailable; or (iii) COUNTY determines, in its
sole discretion, that funding is, or has become, insufficient to proceed with the landscape rehabilitation
project.
17. Notices
Any notice or demand which must be given or made by a party under the terms of this Agreement or
any statute or ordinance shall be in writing. Notices to the COUNTY shall be sent to the representative
identified in Section 4 of this agreement with a copy to the County Administrator at the address given in
the opening paragraph of the Agreement. Notice to the CITY shall be sent to the representative
identified in Section 4 of this agreement with a copy to the City Administrator or City Manager at the
address stated in the opening paragraph of the Agreement.
18. Survival of Provisions
Provisions that by their nature are intended to survive the term, cancellation or termination of this
Agreement include but are not limited to: INDEPENDENT CONTRACTOR; INDEMNIFICATION; DEFAULT
AND CANCELLATION; and MINNESOTA LAW GOVERNS.
19. Media Outreach for Landscape Project and On-Going Maintenance
City shall notify COUNTY, prior to publication, release or occurrence of any Outreach (as defined below)
for this project. The parties shall coordinate to produce collaborative and mutually acceptable
Outreach. For clarification and not limitation, all Outreach shall be approved by COUNTY, by and
through the Public Relations Officer or his/her designee(s), prior to publication or release. As used
herein, the term “Outreach” shall mean all media, social media, news releases, external facing
communications, advertising, marketing, promotions, client lists, civic/community events or
opportunities and/or other forms of outreach created by, or on behalf of, City (i) that reference or
otherwise use the term “Hennepin County,” or any derivative thereof; or (ii) that directly or indirectly
relate to, reference or concern the County of Hennepin, this Agreement, the services performed
hereunder or COUNTY personnel, including but not limited to COUNTY employees and elected officials.
20. Minnesota Laws Govern.
The Laws of the State of Minnesota shall govern all questions and interpretations concerning the validity
and construction of this Agreement and the legal relations between the parties and their performance.
The appropriate venue and jurisdiction for any litigation will be those courts located within the County
of Hennepin, State of Minnesota. Litigation, however, in the federal courts involving the parties will be
in the appropriate federal court within the State of Minnesota.
5.6
6 | Page
COUNTY BOARD AUTHORIZATION
Reviewed by the County Attorney’s COUNTY OF HENNEPIN
Office STATE OF MINNESOTA
______________________________ By: ______________________________________
Assistant County Attorney Chair of Its County Board
Date: ________________________ ATTEST: ___________________________________
Deputy/Clerk of County Board
Date: _____________________________________
By: _______________________________________
County Administrator
Date: _____________________________________
By: ______________________________________
Assistant County Administrator
- Public Works
Date: _____________________________________
Recommended for Approval
By: _______________________________
Director,
Environment and Energy Department
Date: _____________________________
CITY OF CRYSTAL
By: ____________________________________ By: ____________________________________
Mayor, Jim Adams City Manager, Anne Norris
Date: __________________________________ Date: ___________________________________
5.6
Attachment A: County Road 81 Suggested Landscape Maintenance Schedule
Activity Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Pruning of deciduous
trees
Training and corrective.x x x x x
Pruning of deciduous
shrubs
Corrective and renewal.x x x x x
Pruning of evergreen
trees & shrubs
Corrective and
deadwood removal.x x x
Pruning for disease
removal
Prune after diagnosis.x x x x x x x x x x x x
Remove dead trees,
shrubs, ornamental
grasses and perennials.
x x x x x x x
Replacement of dead,
damaged or diseased
trees, perennials, shrubs,
ornamental grasses.
Follow MnDOT planting
dates.x x x x
Reseed grass as needed Reseed grass May 1 to
mid-June or mid-August
to mid-September.
x x x x
WaterWater as needed Supplemental water will
be needed even after
plant establishment.
x x x x x x x
FertilizingFertilize shrubs and
perennials, if needed.
Test the soil and apply
fertilizer per
recommendations.x
Remulch planting beds
for weed control
Maintain a minimum 3"
MnDOT Type 6 wood
mulch in a weed free
condition.
x x
Pull weeds in planting
beds
Hand pull weeds and
dispose of off site.x x x x x x x
Control broadleaf weeds
in ornamental grass and
low mow fescue areas.
Use a pre-emergent
herbicide in the spring
and/or post-emergent
herbicide in fall. Must be
applied by a licensed
Pesticide Applicator.
x x x
Winter ProtectionBark Protection Tree tubes are placed on
young trees at time of
planting. Remove the
tubes when the trees
outgrow them.
x xReplantPruningWeed Control5.6
Activity Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Insect DiseaseInsect and disease
control
Time of control depends
on the type of insect or
disease and when it is
detected. Spring MaintenanceCut back perennials and
ornamental/native
grasses after winter.
Remove prior year's
growth, retaining 4
inches at base of plant.
Complete before new
growth appears in spring.
Remove material.
x
Irrigation spring start-up.After danger of freezing
has passed.x
Irrigation repair, as
needed.
During spring start-up
check for leaks and
repair. Repair irrigation
throughout the growing
season as needed.
x x x x x x
Irrigation winterization Prior to first frost,
winterize the irrigation
sytem.
x
Types of Pruning Description
Disease Removal Removal of fungal bacterial growths. Sterilize pruners between cuts.
Deadwood removal Removal of dead branches, normally from the interiors portion of the crown.
Training Maintaining the central leaders and acceptable symmetry. Removal of suckers and
water sprouts.
Corrective Removal of storm-damaged, vehicle-damaged or vandalized limbs.
Renewal Removing all top growth at or near the ground line. Or removal of 1/3 of the oldest stems
at the ground line. Only for decidous shrubs.
MnDOT Type 6 Mulch: Raw wood material from hard or soft timber and that is the product of a mechanical
chipper, hammermill, or tub grinder.Irrigation5.6
RESOLUTION NO. 2019- _____
AUTHORIZING THE HWY 81 LANDSCAPE MAINTENANCE AGREEMENT
WITH HENNEPIN COUNTY
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities
in the City; and
WHEREAS, Hennepin County is conducting a landscape maintenance project along the Highway
81 corridor through Crystal; and
WHEREAS, the City will have long term maintenance requirements as part of the agreement;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby authorizing the
Hwy 81 landscape maintenance agreement with Hennepin County.
Adopted by the Crystal City Council this 7th day of May 2019.
Jim Adams, Mayor
ATTEST:
Trudy Tassoni
Administrative Services Coordinator
5.6
To: Anne Norris
Subject: FW: Next Week's Park and Recreation Commission Meeting
From: Patrick Rosenquist [mailto:psrosenquist@gmail.com]
Sent: Wednesday, May 1, 2019 10:39 AM
Subject: Re: Next Week's Park and Recreation Commission Meeting
Greetings:
Unfortunately, life circumstances have required that I move to North Dakota in the next few weeks. It is for that
reason I must resign my position as a commissioner on the City of Crystal's Parks and Recreation Committee
effective immediately.
It has been an honor and a pleasure to serve the City of Crystal in some small capacity, and I greatly appreciate
the opportunity and experience I had serving with all of you. Thank you.
Patrick S. Rosenquist
1
5.7
DATE: May 2, 2019
TO: Anne Norris, City Manager
City of Crystal City Council
FROM: Jean McGann, Contracted Finance Director
RE: Expenditures over $25,000
Payee Amount
Insituform Technologies USA Inc 2019 CIPP lining contractual services $177,368.05
LOGIS April 2019 support & service $50,901.10
Metropolitan Council Environ Serv May 2019 waste water service costs $130,159.55
Palda & Sons Inc Phase 16 street reconstruction $68,155.91
West Metro Fire Rescue District April 2019 fire budget allocation $100,522.40
Golden Valley JWC April water costs $125,276.53
HealthPartners Inc May health insurance premiums $105,682.50
$758,066.04
Description
C:\Users\kolek\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\V37B1SNB\Checks over $25000 Memo
7.1
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Memorandum
DATE: May 1, 2019
TO: Mayor and City Council
Anne Norris, City Manager
FROM: John Elholm, Recreation Director
SUBJECT: Becker Park Inclusive Play Area
The Becker Park improvement project is underway. A general contractor has been hired for
construction of the park, however, the inclusive play area needs to be purchased separately.
The inclusive play area recommended here has been designed by Landscape Structures over
the course of the past 12 months – with both public and Park & Recreation Advisory
Commission review. The equipment and installation can be purchased from
Landscape Structures under state contract #119795, in the amount of $627,805.24.
The purchase of the inclusive play area is included in the Becker Park improvement project
budget; with funds coming from the parks capital fund, grants and donations.
Staff recommends approval of the attached resolution to enter into an agreement with Landscape
Structures; for the purchase and installation of an inclusive play area in Becker Park.
7.2
CITY OF CRYSTAL
RESOLUTION 2019 -
RESOLUTION IN SUPPORT OF PURCHASINGAN INCLUSIVE PLAY AREA FOR BECKER PARK
WHEREAS, the City of Crystal owns and operates Becker Park, and
WHEREAS, plans for an improved Becker Park include an inclusive play area, and
WHEREAS, designs for an inclusive play area were part of the park planning and review process, and
WHEREAS, a general contractor has been hired to construct much of the park, including a concrete
perimeter around the play area location, and
WHEREAS, the city is responsible to purchase the play area and have it installed inside this concrete
perimeter, and
WHEREAS, the structures can be purchased and installed directly from Landscape Structures under state
contract #119795;
THEREFORE, BE IT RESOLVED:
A.That the Crystal City Council wishes to enter into an agreement with Landscape Structures, in the
amount of $627,805.24, to furnish and install an inclusive play area for Becker Park.
B.That the Crystal City Council hereby authorizes the City Manager to sign the agreements with
Landscape Structures for these purchases.
Adopted by the Crystal City Council this 7th day of May, 2019.
________________________
Jim Adams, Mayor
ATTEST:
___________________________
Trudy Tassoni
Administrative Services Coordinator
7.2
1
PLAYGROUND EQUIPMENT AND INSTALLATION AGREEMENT
THIS PLAYGROUND EQUIPMENT AND INSTALLATION AGREEMENT
(“Agreement”) is made and entered into this ___ day of ____________, 2019, by and between the
City of Crystal, a Minnesota municipal corporation, located at 4141 Douglas Drive North, Crystal,
Minnesota 55422 (“City”), and Landscape Structures Inc., a Minnesota business corporation, located
at 601 7th Street South, Delano, MN 55328 (“Contractor”).
TERMS AND CONDITIONS
1.Scope of Work.
a. The Contractor, for and in consideration of the payment or payments herein specified and to
be made by the City, covenants and agrees to furnish all materials, all necessary tools and
equipment, and to do and perform all the work and labor necessary in the installation of certain
playground equipment (hereinafter the “Project”), all in strict conformity with the
Contractor’s quote and scope of work contained in the attached Exhibit A and the equipment
detail contained in the attached Exhibit B (all work, materials and equipment set forth in this
paragraph and contained in Exhibits A and B are hereinafter collectively referred to as the
“Specifications”). Said Specifications are hereby fully incorporated as part of this
Agreement.
b.The Contractor also agrees that all work and labor shall be done in the best and most diligent
manner and that all materials and labor shall be in entire and strict conformity in every respect
with the said Specifications and shall be subject to the inspection and approval by the proper
authorities of the City for the supervision of the work, and in case any of said material or labor
shall be rejected by the City as defective or unsuitable, then the materials shall be removed
and replaced with other approved materials and the labor shall be done anew to the satisfaction
and approval of the City at the cost and expense of the Contractor.
c. The Contractor further agrees to make good, replace, and renew at the Contractor’s own cost
and expense any loss or damage to the work and Project occurring during the installation or
prior to the final acceptance thereof by the City, by reason of fire, tornado, theft, or any cause
whatsoever, and to be wholly responsible for the installation, completion and delivery of the
Project in its entirety for the final acceptance by the City; and any payment or payments made
to the Contractor hereunder, shall not be construed as operating to relieve the Contractor from
responsibility for the construction and delivery of the Project as provided and agreed through
this Agreement.
2.Schedule; Liquidated Damages.
a. The Contractor agrees to commence the work at the earliest practicable date and to prosecute
the same diligently and without delay and to have the work entirely completed in every respect
to the satisfaction and approval of the City on or before November 30, 2019. In case of the
failure on the part of the Contractor, for any reason except with the written consent of the
council of the City, to complete the work on or before said date, the City shall have the right
to deduct from any money due or which may become due to the Contractor, the amount of
7.2
2
two hundred dollars ($200.00) per day for each and every day elapsing between the time
stipulated for the completion and the actual date of completion, in accordance with the terms
thereof; or if no moneys shall be due the Contractor, the City shall have the right to recover
such sum; such deduction to be made or such sum to be recovered not as a penalty, but as
liquidated damages. The Contractor agrees that it will be difficult for the City to determine
the amount of all damages that the City would incur as a result of delay and that the liquidated
damages set forth in this paragraph are reasonable.
b.The Contractor agrees to notify the City in writing of any and all causes of delay of such work
or any part thereof, within 24 hours after such cause of delay shall arise, and in case of the
failure of the Contractor to perform this Agreement and complete the work at the time
hereinafter specified, the City may immediately, or at any time thereafter, proceed to complete
the work at the cost and expense of the Contractor. Upon receipt of written notice from the
Contractor of the existence of causes over which the Contractor has no control and which
must delay the completion of the work, including without limitation, fire, flood, epidemic,
strikes, wars, acts of God, acts of public authorities, or delays or defaults caused by public
carriers, the City shall reasonably extend the date previously specified for the completion of
the work and in such case the Contractor shall only become liable for such liquidated damages
for failure to perform during any delay after the time is so extended.
3. Compensation.
a.The City agrees to pay the Contractor the sum mentioned in the Contractor’s quote, which is
attached hereto as Exhibit A. If the Contractor properly performs the work, the City shall,
from month to month before completion of the work and pursuant to invoices from the
Contractor, pay the Contractor up to 95 percent of the amount already earned under the
Agreement. When the work is 95 percent or more completed, upon the sole determination of
City staff, such portions of the retained price shall be released only as the City determines it
need not be retained to protect the interest of the City in the satisfactory completion of the
Agreement. The balance shall be retained by the City until the final performance and
completion of this Agreement by the Contractor to the satisfaction, approval, and acceptance
of the City including provision by the Contractor of Minn. Dept. of Revenue Form IC-134 or
other authorized proof of the Contractor’s compliance with applicable state laws.
b.No claim for extra work done or materials furnished by the Contractor will be made by the
Contractor or allowed by the City, nor shall the Contractor do any work or furnish any
materials not covered by the Specifications, unless such work or materials is ordered in writing
by the City. Any such work or materials which may be done or furnished by the Contractor
without such written order first being given, shall be at the Contractor's own risk and expense.
4.Wage Standards. The Contractor further agrees to pay all laborers employed, and all
subcontractors furnishing material to the Contractor in and about the performance of this Agreement,
and for all labor and material by them so performed and furnished. The parties agree that the Davis-
Bacon Wage Determination MN ________________ Modification #____, dated ________________
_____, 2019 of the heavy wage rated, as provided by Hennepin County and attached hereto as Exhibit
7.2
3
C, along with the Federal Labor Standards Provisions HUD-4010, attached hereto as Exhibit D, shall
be considered part of this Agreement.
5.Non-Discrimination. The Contractor agrees that in the hiring of common or skilled labor for
the performance of any work under this Agreement or any subcontract hereunder, no contractor,
material supplier, or vendor, shall, by reason of race, color, sex, creed, national origin, disability, age,
sexual orientation, status with regard to public assistance, or religion, discriminate against any person
or persons who are qualified and available to perform the work to which such employment relates;
that neither the Contractor nor any subcontractor, material supplier, or vendor, shall in any manner
discriminate against, or intimidate, or prevent the employment of any such person or persons from
the performance of work under this Agreement or any subcontract hereunder on account of race,
color, sex, creed, national origin, disability, age, sexual orientation, status with regard to public
assistance, or religion.
6.Insurance. The Contractor shall maintain commercial general liability coverage for all work
covered under the Agreement in at least the amounts of $1,500,000.00 per occurrence for combined
bodily injury and property damage, and $2,000,000 in the general aggregate, and commercial
automobile liability insurance in at least the amount of $1,000,000 per occurrence for combined
bodily injury and property damage covering owned, non-owned, and hired automobiles. The
Contractor shall provide the City with a current certificate of insurance listing the City as an additional
insured with respect to the aforementioned policies. To meet the requirements herein, the Contractor
may use a combination of excess and umbrella coverage. The Contractor also agrees to keep in force
during the entire term of this Agreement statutory workers’ compensation insurance.
7.Bonds. The Contractor agrees to make, execute and deliver to the City separate performance
and payment bonds executed by a surety company authorized to do business in the state of Minnesota
in the sum of no less than $621,589.34 for the use of the City and of all persons doing work or
furnishing skill, tools, machinery, materials, or insurance premiums under or for the purpose of this
Agreement, to secure the faithful performance of this Agreement by the Contractor and to be
conditioned as required by Minn. Stat. § 574.26, et. seq. All bonds shall be furnished by the
Contractor in a form and with a surety satisfactory to the City attorney.
8.Indemnification. The Contractor hereby agrees to protect, defend and hold the City and its
officers, elected and appointed officials, employees, administrators, commissioners, agents, and
representatives harmless from and indemnified against any and all loss, costs, fines, charges, damage
and expenses, including, without limitation, reasonable attorneys’ fees, consultants’ and expert
witness fees, and travel associated therewith, due to claims or demands of any kind whatsoever
(including those based on strict liability) only to the extent caused by and arising out of (i) the activities
contemplated by this Agreement, (ii) including, without limitation, any claims for any lien imposed
by law for services, labor or materials, or (iii) by reason of the execution of this Agreement or the
performance of this Agreement. The Contractor, and the Contractor’s successors or assigns, agree to
protect, defend and save the City, and its officers, agents, and employees, harmless from all such
claims, demands, damages, and causes of action and the costs, disbursements, and expenses of
defending the same, including but not limited to, attorneys’ fees, consulting engineering services, and
other technical, administrative or professional assistance. The Contractor further agrees to indemnify
the City and hold it harmless from and against any and all claims, suits, and actions against, and all
7.2
4
loss, damage, costs, or expense to the City occasioned by or arising from any infringement or claim
of infringement of any letters patent, or patent rights upon or covering any patented article or articles
furnished or installed by the Contractor under this Agreement for the City, of from or by reason of
the use by the City of any patented article or articles furnished or installed by the Contractor for the
City under this Agreement. The indemnity contained in this paragraph shall be continuing and shall
survive the performance or cancellation of this Agreement. Nothing in this Agreement shall be
construed as a limitation of or waiver by the City of any immunities, defenses, or other limitations on
liability to which the City is entitled by law, including but not limited to the maximum monetary
limits on liability established by Minnesota Statutes, Chapter 466, or otherwise.
9.Independent Contractor. The Contractor and its employees are not employees of the City.
Nothing in the Agreement is intended or should be construed in any manner as creating or establishing
the relationship as employer/employee, co-partners, or a joint venture between the City and the
Contractor. It is agreed that the Contractor and its employees will act as an independent contractor
and acquire no rights to tenure, workers’ compensation benefits, unemployment compensation
benefits, medical and hospital benefits, sick and vacation leave, severance pay, pension benefits or
other rights or benefits offered to employees of the City. The manner in which the Project is to be
performed shall be controlled by the Contractor; however, the nature of the services and the results to
be achieved shall be specified by the City.
10.Termination. The City may terminate this Agreement upon 30 days’ written notice, except
that if the Contractor is in default and fails to cure the default within ten days following written notice
by the City, the City has the right to terminate this Agreement immediately upon written notice of
termination. The Contractor will be paid for services properly rendered and equipment property
installed prior to the effective date of termination. The following provisions of this Agreement shall
survive expiration, termination, or cancellation of this Agreement: Indemnification; Insurance;
Governing Law; Data Practices; and Audit.
11.Amendments. Any amendment to this Agreement must be in writing and signed by both
parties.
12.Assignment. No assignment or attempted assignment of this Agreement or of any rights
hereunder shall be effective without the prior written consent of the City.
13.Authority. Each of the undersigned parties warrants it has the full authority to execute this
Agreement.
14.No Personal Liability. No officer, agent or employee of the City shall be personally liable
to the Contractor, or any successor in interest, in the event of any default or breach by the City on any
obligation or term of this Agreement.
15.Notices. Any notice, demand, or other communication under this Agreement by either party
to the other shall be sufficiently given or delivered if it is dispatched by registered or certified mail,
postage prepaid, return receipt requested, or delivered personally to the addresses listed in the
preamble to this Agreement, or at such other address with respect to either such party as that party
may, from time to time, designate in writing and forward to the other as provided in this section.
7.2
5
16.No Agency. The Contractor acknowledges that nothing contained in this Agreement nor any
act by the City or the Contractor shall be deemed or construed by the Contractor or by any third person
to create any relationship of third-party beneficiary, principal and agent, limited or general partner, or
joint venture between the City and the Contractor.
17.Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall constitute one and the same instrument.
18.Governing Law. This Agreement shall be governed by and construed in accordance with the
laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement
shall be heard in the state or federal courts of Minnesota, and all parties to this Agreement waive any
objection to the jurisdiction of these courts, whether based on convenience or otherwise.
19.Compliance with Laws. The Contractor warrants that all work performed pursuant to this
Agreement shall be in compliance with all federal, state and local laws, ordinances, regulations, rules,
and standards.
20.Entire Agreement. This Agreement, any attached exhibits and any addenda or amendments
signed by the parties shall constitute the entire Agreement between the City and Contractor, and
supersedes any other written or oral agreements between and City and Contractor.
21.Severability. In the event that any one or more of the provisions of this Agreement, or any
application thereof, shall be found to be invalid, illegal or otherwise unenforceable, the validity,
legality, and enforceability of the remaining provisions in any application thereof shall not in any way
be affected or impaired thereby.
22. Waivers. No failure by any party to insist upon the strict performance of any covenant, duty,
agreement, or condition of this Agreement or to exercise any right or remedy consequent upon a
breach thereof, shall constitute a waiver of any such breach of any other covenant, agreement, term,
or condition, nor does it imply that such covenant, agreement, term or condition may be waived again.
23.Data Practices. Any and all data created, collected, received, stored, used, maintained, or
disseminated by the parties pursuant to this Agreement shall be administered in accordance with, and
is subject to the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes,
Chapter 13.
24.Audit. The Contractor agrees that the City, the Minnesota State Auditor, and Minnesota
Legislative Auditor, or any of their duly authorized representatives, at any time during normal
business hours and as often as they may reasonably deem necessary, shall have access to and the right
to examine, audit, excerpt and transcribe any books, documents, papers, and records that are relevant
and involve transactions relating to this Agreement for six years following termination of this
Agreement.
IN WITNESS THEREOF, the parties hereto have executed this Agreement as of the day
and year written above.
7.2
6
CITY: CONTRACTOR:
By: _____________________________ By: ___________________________
Jim Adams
Its: Mayor
By: ______________________________ Its: ___________________________
Anne Norris
Its: City Manager
7.2
A-1
EXHIBIT A
Contractor’s Quote
7.2
A-2
7.2
B-1
EXHIBIT B
Equipment Detail
7.2
B-2
7.2
B-3
7.2
B-4
7.2
C-1
EXHIBIT C
Wage Determination
7.2
C-2
7.2
C-3
7.2
C-4
7.2
C-5
7.2
C-6
7.2
D-1
EXHIBIT D
Federal Labor Standards Provisions (HUD-4010)
7.2
D-2
7.2
D-3
7.2
D-4
7.2
D-5
7.2
PAGE 1 OF 4
_____________________________________________________________________
FROM: John Sutter, Community Development Director
_____________________________________________________________________
DATE: May 2, 2019
TO: Anne Norris, City Manager (for May 7 Council meeting)
SUBJECT: Consider a resolution authorizing the purchase of two 2019 Ford Fusions
to replace Community Development staff cars
The Community Development Department currently has three staff cars for primary use by our
field inspectors (building, housing and code enforcement) and secondary use by other
department staff.
Due to a number of problems with our two oldest vehicles, and consistent with the city’s fleet
management process, Street Superintendent Bill Bowman completed the Vehicle Condition
Inspection (VCI) for each Community Development vehicle:
# Year Make & Model Mileage VCI*
57 2006 Chevrolet Malibu 76,674 33
27 2007 Chevrolet Malibu 63,098 28
56 2014 Ford Focus 33,287 14
*Vehicles with a VCI score of 28 points or higher should be considered for replacement
Staff reviewed potential replacement vehicles on state bid and identified the Ford Fusion S
(base model) as the lowest price vehicle comparable to the 2006-2007 Chevrolet Malibu. The
Fusion is a very good value in that its state bid price is approximately $5,500 less than its
average sale price on the open market. Stock photos of the Fusion are attached.
The total cost would be $18,397 per vehicle on the state bid contract through Midway Ford in
Roseville (attached). There is $20,000 in the Fleet fund for replacement of each of the Malibus.
Proceeds from the auction of the Malibus will be applied to the Fleet fund.
Council approval of the attached resolution is requested.
COUNCIL STAFF REPORT
Replacement of 2006-2007 Chevrolet
Malibus with 2019 Ford Fusions
7.3
PAGE 2 OF 4
2019 Ford Fusion S (base model) in Oxford White
7.3
PAGE 3 OF 4
7.3
PAGE 4 OF 4
7.3
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: May 3, 2019
City Council
Work Session Agenda
May 7, 2019
Immediately following the City Council meeting
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held at ______ p.m. on May 7, 2019 in Conference
Room A, 4141 Douglas Dr. N., Crystal, Minnesota.
I. Attendance
Council Members Staff
____ Banks ____ Norris
____ Budziszewski ____ Therres
____ Deshler ____ Gilchrist
____ Kiser ____ Sutter
____ LaRoche ____ Ray
____ Parsons ____ Revering
____ Adams ____ Tassoni
II. Agenda of discussion items:
1. Potential modifications to owner‐occupancy requirements for lot sales.
2. Utilities/streets capital plan study.
3. August work session of West Metro Fire‐Rescue District Board and both city councils.
4. Review 2019 – 2021 City Council goals and objectives.
5. Constituent issues update.
6. New business.*
7. Announcements.*
* Denotes no supporting information included in the packet.
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531‐
1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1‐800‐627‐3529.
_____________________________________________________________________
FROM: John Sutter, Community Development Director
_____________________________________________________________________
DATE: May 2, 2019
TO: Anne Norris, City Manager (for May 7 Council work session)
SUBJECT: Discuss potential modifications to owner-occupancy requirements for lot
sales (both surplus land and EDA lots)
The city’s scattered site lot sale process includes a requirement that the property remain
owner-occupied for 30 years, which is the statutory time limit for such restrictions.
During the March 19 EDA work session, staff was asked to bring this item back for further
discussion. It has been placed on a Council work session agenda because the provision
applies to both city-owned (surplus land) and EDA-owned lots.
Staff has never received a complaint about a home built on a former city or EDA lot becoming
a rental property. For that reason, we have not been tracking these homes to see if any of
them became rentals over time. Also, no buyer, lender or title company has ever questioned
the provision.
In preparation for this discussion, staff checked the 149 homes built on city/EDA lots since
1998 and found three that are currently rental properties:
3513 Kyle (built 1999, became rental 2019)
5708 Oregon Ct (built 2010, became rental 2016)
5527 Xenia (built 2013, became rental nine months later in 2014)
Staff conclusions and recommendation:
Based on our experience during the last 20 years, market forces largely prevent recently
constructed homes from becoming rental properties
However, those market forces depend on the homes being initially built for the owner-
occupant market; new construction intended to be rented would be a different product and
would likely be perceived negatively by the neighborhood
The public expects some owner-occupancy requirement when the city/EDA sells lots; it is
one of the reasons these lot sales have been well-received in the community
The 30-year deed restriction is probably excessive and unnecessary
A 5-year deed restriction would be reasonable and effective
Council discussion is requested.
COUNCIL STAFF REPORT
Owner-Occupancy Requirement
for City or EDA Lot Sales
Memorandum
DATE: May 7, 2019
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
SUBJECT: Utility reconstruction – feasibility report for first area
Summary
Over the past year staff have been working on a long term plan for infrastructure replacement
including sanitary sewer and water. As previously discussed with the Council, we want to be very
intentional with all the investments we put into infrastructure reconstruction.
Overall guiding approach
All City infrastructure (water, sanitary sewer, storm water, and streets) is connected in one way or
another. In general, the approach staff took is to look at the sanitary sewer, which is generally the
deepest of all the infrastructure, and make a decision of whether it needed to be dug up or could be
lined in‐place. If it had to be dug up, then we knew that the water main and street would generally be
impacted. If the sanitary sewer could be lined, then we looked at the condition of the water main. Any
water main work will need to be dug up, so the focus then shifted to the relative urgency of the need
to replace or not. The southern portion of the City, that has clay soils, is a higher priority than the
northern area of the City, which is in sandy soils, due to the corrosive nature of some clay soils and the
history of water main breaks. After looking at the sanitary sewer and water, the condition of the street
was evaluated to see what maintenance it needed.
Staff also met with New Hope staff to coordinate project schedules, primarily around reconstruction.
Schedule assumptions
Generally speaking, the water main in the City was installed in the 1960’s and has not been replaced
since (with the exception of a few small areas). Water mains have been patched when they break and
water valves have been exercised to try and keep them operational. The sanitary sewer pipe was put in
starting in the 1950’s. Unlike the water main, the City has replaced or lined around 26% (24.3 miles) of
the sanitary sewer mains in the City (primarily in the northern area).
With the water main still being original staff are assuming a 100 year life span, which puts the
anticipated end of service life around 2060’s. That said, we know the water main in the southern area
of the City is in much more challenging soil conditions that the northern part of the City and have more
water main breaks. So the first areas to get new water main will be in the southern area of the City.
Due to cost considerations, we knew that it was not feasible to replace all the water main by the
2060’s, but we did want to have a target end date. The 2075‐2080 time frame was selected as the
rough target end date range. In theory, this puts the oldest water main at roughly 15 to 20 years over
its anticipated life.
Staff feels comfortable in this 115 to 120 year assumption due to the good soil conditions, limited
break history, and general experience with water main in the northern part of the City. With the target
end date in mind, staff then started to work backwards trying to evenly balance out the replacement
construction cost per year which brought us to the 2020 start year.
Of important note is that this plan did not take into full consideration reconstruction of 36th Ave (City
street) or any of the County Highways in the City. The County will expect City cost contribution to any
reconstruction on the County system.
Schedule and map ‐ reconstruction
Attached to this memo is a map of the reconstruction long term plan. The City is broken down into
areas in a manner that tried to balance out the estimated construction cost, while not being
unreasonable in expectations for how long existing infrastructure will last. The legend shows the
scheduled year of work starting in that area and the duration of a given area (which can vary).
For example, the olive drab area (5.82 miles) starts in 2020 and is scheduled to end in 2025. The 2024
section of work was specifically called out as that is a section we have coordinated with New Hope. The
first areas will have both water and sanitary sewer being dug up and replaced.
The second area (peach color, Winnetka Heights, 5.1 miles) is anticipated to start in 2026 and last
through 2028.
Schedule and map – mill and overlays
Once the utility reconstruction schedule was framed out, staff then worked to correlate this to a street
maintenance schedule. The street maintenance methods that the City utilizes are crack sealing,
patching, small mill and overlay, and contracted out mill and overlay. The target date for the
contracted out mill and overlay (which includes spot concrete repairs) is in the 15‐20 year range
(dependent primarily on the volume of the street). Other maintenance activities are completed prior to
the mill and overlay.
The First M&O Map shows when each area will have its first mill and overlay. It should be noted that
the City does use a pavement condition index to rate streets and this will be how the final decision is
made on when do to what streets. But for planning purposes, this broader approach was used to at
least provide a framework and rough mileages per year. The Second M&O Map shows when the
second mill and overlay will approximately be completed but due to the wide variety of factors going
into this planning, the Second M&O Map will likely be revised as more updates are done in the earlier
phases.
Following up on the previous example of when an area will have the utilities reconstructed (around
Neill school and south of Bassett Creek Park), these streets would then be due for the first mill and
overlay starting in 2040 and extending to 2046. The second mill and overlay in the 2055 range.
Cost
To put the potential projects costs in context, the recently completed Street Reconstruction Program
cost over $69 million dollars during the 22 years ($3.1 million per year) with over $44 million dollars
($2 million per year) of that cost being special assessed to properties in the City.
Based only on linear footages and historical construction costs, the utility reconstruction program is
anticipated to cost (not adjusted for inflation) around $200 million dollars over 55 years or roughly
$3.6 million dollars per year. Because this utility reconstruction program is focused on water and
sanitary sewer, the current plan is for the vast majority of the cost to be paid for by those two utility
funds. The storm water utility fund is anticipated to contribute to projects where storm water
structures, pipes or other facilities need to be replaced as part of the project.
It is important to note that this utility reconstruction cost does not include the street mill and overlay
maintenance program. The street mill and overlay maintenance program is anticipated to average out
to around $700,000 per year (not adjusted for inflation) based on the 2019 project cost of $200,000
per mile. Since this effort is entirely street maintenance, the current intent is that this program cost
come entirely from the Street Maintenance Fund. Currently, the contribution to the Street
Maintenance Fund from property tax is less than $150,000 annually. That said, due to the State Aid
advance taken (to collect on monies due from previous street reconstruction projects), there is a
healthy balance in the Street Maintenance Fund currently that will provide for a couple of years of
projects.
Funding
Per the Council’s direction, the City funding for these projects will come from property taxes for the
street maintenance work and the utility funds for the utility reconstruction projects. No special
assessments, franchise fees, or bonding will be utilized. Considerable rate increases will likely be
needed to implement this nearly 60 year plan paying for it as we go along.
Next action
Regardless of how much tweaking is needed to the long term plan, the most critical areas still need to
be moved forward for reconstruction. The City requested a proposal from SEH, Inc. to complete a
feasibility report of the area around Neill School and south of Bassett Creek Park. The point of the
feasibility report is to look at the next 6 years (2020‐2025) of utility reconstruction areas, get detailed
cost estimates, and help the City to prioritize the sequencing of the yearly projects. The cost for this
feasibility study is $132,994 and will be paid for out of the water and sanitary sewer utility funds. This
study will allow each yearly project to go right into final design thus making the design process more
efficient and costing less.
Attachment
Reconstruction Long Term Plan map
Mill and Overlay Long Term Plan maps (1st and 2nd times)
SEH Letter of Agreement
Council action
No formal Council action is needed.
If the Council is comfortable with proceeding, this will be on the May 21st Agenda
Schedule
Local Streets
Recon Year, Miles
NA, .48
2019 (NH), .075
2020, 5.82
2024, .50
2026, 5.1
2029, 6.08
2032, 4.40
2034, 4.23
2037, 4.41
2040, 12.21
2047, 5.90
2050, 7.26
2055, 4.37
2058, 6.21
2062, 5.41
2065, 4.94
2068, 5.44
2072, 6.98
´0 0.25 0.5 0.75 1Miles
Street Reconstruction Schedule
Reconstruction Year
Schedule
Local Streets
M&O 1, Miles
2019, 2.99
2020, 7.39
2021, 6.38
2022, 4.23
2023, 4.41
2024, 5.60
2030, 6.15
2032, 7.42
2033, 4.37
2034, 6.05
2035, 5.41
2036, 4.94
2037, 5.44
2038, 6.98
2040, 6.67
2047, 5.37
´0 0.25 0.5 0.75 1Miles
Street Reconstruction Schedule
First M&O
Schedule
Local Streets
M&O 2, Miles
2049, 4.07
2050, 5.41
2051, 4.94
2052, 6.48
2053, 5.44
2054, 6.98
2055, 6.32
2056, 4.23
2059, 4.41
2062, 5.58
2065, 12.21
2067, 5.90
2070, 7.42
2075, 4.37
2078, 6.05
´0 0.25 0.5 0.75 1Miles
Street Reconstruction Schedule
Second M&O
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 10901 Red Circle Drive, Suite 300, Minnetonka, MN 55343-9302
SEH is 100% employee-owned | sehinc.com | 952.912.2600 | 800.734.6757 | 888.908.8166 fax
Supplemental Letter of Agreement
to Agreement for Professional Services
Dated January 15, 2019
April 26, 2019 RE: Crystal, MN
2020-2025 - Utility Reconstruction
Feasibility Study
SEH No. P-CRYST 150021 10.00
Mark Ray, PE
Director of Public Works / City Engineer
City of Crystal
4141 Douglas Drive North
Crystal, MN 55422-1696
Dear Mark:
Short Elliott Hendrickson Inc. (SEH®) is pleased to submit our Supplemental Letter Agreement (SLA) for
the 2020-2025 Utility Reconstruction Feasibility Study (Study). If accepted, this SLA describes how we will
provide these services for a not-to-exceed fee of $132,994.00. This amount is detailed in the attached
Task Hour Budget (THB) and includes our reimbursable expenses and subconsultant costs. We will bill
the City monthly for reimbursable expenses and on an hourly basis for labor. We will provide these
services in accordance with our Agreement for Professional Services dated January 15, 2019
(Agreement).
We understand the City recently completed its 20+ year Local Street Reconstruction Program (program).
As part of the program, groups of neighborhood streets were reconstructed annually with generally new
concrete curb and gutter and storm sewer where feasible and practical. However, the City’s water and
sanitary sewer trunk and service pipes were generally not included. Now the City has developed a long-
term plan for reconstructing these utilities and miscellaneous storm sewer infrastructure on a regular
basis. Reconstruction of these City utilities will require the City to also reconstruct the street. The City has
prioritized areas where historically the most utility challenges have occurred and the pavement condition
is due for rehabilitation.
The Study area limits are mainly bounded on the west by Louisiana Avenue, the south by Medicine Lake
Road (CSAH 70)(not included), the east by Douglas Drive (CSAH 102)(not included), and the north by
32nd Avenue (not included). This area and other miscellaneous areas are shown in Figure 1 attached.
We propose the following key activities in order to complete the Study:
1. Prepare a “kick-off” newsletter that will include the resident survey on sump pumps, sanitary sewer
service repair, and presence of private underground lawn irrigation and pet containment systems.
2. Study the existing storm sewer system for opportunities to mitigate existing drainage problem areas.
3. Study the impact of construction on existing trees, retaining walls and other features in the boulevard
area due to water and sewer service pipe reconstruction. This includes a tree species inventory of all
trees within the City’s right of way.
Mark Ray, PE
April 26, 2019
Page 2
4. Coordinate replacement of private sanitary sewer service lateral pipes within the City’s right-of-way.
5. Assist the City in coordinating with CenterPoint Energy, Centurylink and other private utilities for
potential system wide upgrades.
6. Complete soil investigation work with our sub-consultant Northern Technologies, Inc.
7. Obtain topographic survey data and condition surveys of all sanitary sewer manholes and storm
sewer manholes/catch basins.
8. Complete Engineer’s Opinion of Probable Cost to determine 2020 Street Reconstruction project limits
using historical bid unit prices and average inflation rates of previous Crystal neighborhood street
reconstruction projects.
9. Prepare for the following meetings:
a. Three (3) with Engineering and Public Works Staff
b. One (1) City Council meeting to present report findings
We will deliver two (2) final paper copies and one (1) electronic portable document format (pdf) file of the
Study for your use.
The entire Study area street length is approximately 6.63 miles. In general, the City plans to reconstruct
specific sections of these areas each year starting in 2020 and ending in 2025. The City understands
efficiencies will be gained and costs lowered by studying the entire area now. Since the City is completing
this work now, subsequent future reconstruction project years 2021-2025 will be able to move directly into
final design since all design data will be collected now.
We will start our services promptly after receipt of your authorization of this Agreement. We anticipate
fitting our work to match the following key City milestones. Italicized text lists anticipated milestones
should the 2020 project be authorized.
Item Milestone Date
Authorization to Proceed May 21, 2019
Begin Topographic Survey May 27, 2019
Submit Draft Study to the City July 2019
Submit Final Study to the City August 2019
Present Final Study to the City Council and
Seek Authorization to Proceed with Final
Design for 2020 Street Reconstruction Area
September 2019
Neighborhood Open House No. 1 October 2019
Neighborhood Open House No. 2 November 2019
Final Bid Documents Complete January 2020
Bid Opening February 2020
Begin Construction May 2020
This Supplemental Letter Agreement and the Agreement represent the entire understanding between
you and us in respect to the project and may only be modified in writing signed by both of us. If it
satisfactorily sets forth your understanding of our agreement, please sign the enclosed copy of this
letter in the space provided below and return it to us.
Thank you for our continued working relationship with the City. Please contact me at 952.912.2616 or
tmuse@sehinc.com with questions regarding this proposal.
Mark Ray, PE
April 26, 2019
Page 3
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
Toby Muse, PE
Project Manager
City of Crystal, Minnesota
Accepted this _____ day of _________________, 2019
By: _____________________________
Title: _____________________________
By: _____________________________
Title: _____________________________
Enclosures
p:\ae\c\cryst\150021\1-genl\10-setup-cont\03-proposal\2020-2025 street reconstruction feasibility report proposal rev1 04 26 19.docx
CSM/PM PE Grad Eng Sr Tech PE GIS AnalystSurvey Crew Chief Survey TechAccounting Rep Admin TechSubconsultant & Expenses (32) Total1.1111124422224103N/A13$1,880.84$321.79 $2,202.621.2441966122212 101N/A 23$2,257.01 $1,402.56$107.26 $3,766.8322 1031N/A 36$4,137.84 $1,402.56$321.79 $107.26 $108.00 $6,077.452.1221111112211442242210 5 3 N/A 18$998.98 $699.16 $321.79 $2,019.932.234799313N/A 16$420.77 $1,883.09$2,303.86CRYST 150021April 26, 2019Billing TitleTask #1 - Project ManagementKick-off meeting with City staffCity Staff and City Council MeetingsSubtotal HoursSubtotal FeesTask Hours SummaryTask Fee SummaryTask #2 - Preliminary EngineeringClosed Circuit Television (CCTV) Tapes/Disks and Logs (1)Sanitary sewer manhole structure survey data (3)2020-2025 Street Reconstruction Feasibility StudyCity of Crystal, MinnesotaMeetings (Notice, Agenda, Materials, Minutes)Project schedule and fee reviewInvoice managementSubtotal HoursSubtotal FeesContract and GeneralDevelop contract & subconsultant agreementsCreate project in accounting systemCoordinate subconsultant services/invoicesSubtotal HoursSubtotal FeesData CollectionCollect Data from CityUtility Coordination ProcessConduct Utility One Call & Collect Utility MapsList of property owner information (2)Aerial mapping (Photograph)Utility and street as-builts from CityDigital parcel mapping from CityEmail Private Utilities (25)Coordinate Subsurface Investigation (4)Evaluate Geotechnical Investigation Data (5)Subtotal HoursSubtotal FeesGeotechnical InvestigationMeetings with City Staff (26)Attend City Council meeting where report is presented by City staffGIS databases for utilities, parcel mapping, base map with ROW and easement lineworkPage 1 of 4
CSM/PM PE Grad Eng Sr Tech PE GIS AnalystSurvey Crew Chief Survey TechAccounting Rep Admin TechSubconsultant & Expenses (32) TotalCRYST 150021April 26, 2019Billing Title2020-2025 Street Reconstruction Feasibility StudyCity of Crystal, Minnesota2.314 381343327 3 3 N/A 15$376.17 $981.79 $419.50 $321.79 $2,099.242.493 146 222616641 418215 1530103 103206448662020105 166 22 163 163 N/A 619$10,489.31 $15,251.06 $3,076.31 $17,962.02 $16,968.26 $63,746.962.511214 242913413432511011112221012Print newsletter, questionnaire and mailing labels (8)Prepare draft questionnaires text (9)Tabulate Kick-off Questionnaire Results Prepare kickoff newsletter text and map (7)Field Investigation Inspect sanitary sewer manholes, storm sewer manholes, and storm sewer catch basins (10)(11)(12)Conduct field review of study area (30)Subtotal HoursSubtotal FeesKick-off Newsletter & QuestionnaireSubtotal HoursSubtotal FeesPreliminary Street and Utility DesignEvaluate impact of construction on existing trees, retaining walls, and other boulevard featuresTopographic SurveyHorizontal & Vertical Survey ControlLocate MonumentsTopographic and Tree Survey (6)Locate Soil BoringsProcess SurveyStreet/Pavement Design (13)Develop street pavement sections (14) (15)Analyze areas identified by the City/Residents as having drainage issues for possible improvements (30)(31)Street Lighting (20)Replace Fire Hydrant (18)Service pipe reconstruction plan (19)Identify existing manholes needing reconstruction in the project area (27)Water Main Design (16)Preliminary Review of Staging Plan (17)Sump drain pipe network preliminary layoutSanitary Sewer DesignService pipe reconstruction plan (29)Coordinate SurveyDrainage/Storm Sewer DesignPage 2 of 4
CSM/PM PE Grad Eng Sr Tech PE GIS AnalystSurvey Crew Chief Survey TechAccounting Rep Admin TechSubconsultant & Expenses (32) TotalCRYST 150021April 26, 2019Billing Title2020-2025 Street Reconstruction Feasibility StudyCity of Crystal, Minnesota1671671671676 6 10 20427 162394N/A 140$1,316.59 $2,244.10 $2,297.66 $8,636.14$14,494.482.612021410144445 41334734712 22 24 8 N/A 66$2,257.01 $3,085.63 $3,355.97 $858.10 $9,556.7121 48 138 260 13 54 163 163 14 N/A 874$3,949.76 $6,732.29 $13,785.95 $23,887.20 $1,883.09 $7,550.93 $17,962.02 $16,968.26 $1,501.67 $32,695.38 $126,916.5522 1031N/A 36$4,137.84 $1,402.56$321.79 $107.26 $108.00 $6,077.4521 48 138 260 13 54 163 163 14 N/A 874$3,949.76 $6,732.29 $13,785.95 $23,887.20 $1,883.09 $7,550.93 $17,962.02 $16,968.26 $1,501.67 $32,695.38 $126,916.5543 58 138 260 13 54 163 163 3 15 N/A 910$8,087.60 $8,134.85 $13,785.95 $23,887.20 $1,883.09 $7,550.93$17,962.02 $16,968.26 $321.79 $1,608.93 $32,803.38 $132,994.00Notes1 To be completed by the City and submitted to SEH. Data will assist in evaluating the condition of the trunk sanitary sewer pipes in the project area.2 List will be an XLSX file containing at a minimum property address, property owner name, property owner address, and PID number.3 City will provide data as either a XLSX, DOCX or PDF file. 45 Includes a evaluation of roadway subgrades, analysis of soil corrections, recommendation for pavement section based on traffic loads, evaluation of utility excavations and evaluation of site drainage.6 Tree species inventory will be completed during topographic survey.7 Includes submitting draft copies to the City and effecting City edits.8 Assumes task is completed by City staff including stuffing envelopes and mailing.Includes contracting with Northern Technologies, Inc. to obtain 23 soil borings. Task includes staking borings, coordinating drilling & surveying, reviewing draft boring logs, reviewing soil samples, assigning laboratory tests, and coordination of final boring locations and final boring factual report. Water MainCost Estimating (21) (24)Prepare Engineer's Opinion of Probable Cost (22) (23)Calculate QuantitiesStreetsStorm SewerSanitary SewerReview draft study with City staff Prepare final studyPrepare and submit hard copies of the studyPrepare and submit PDF file of the studyPrepare Feasibility StudyWrite draft feasibility studySubtotal HoursSubtotal FeesPrepare study exhibits (28)Subtotal HoursSubtotal FeesTask Hours SummaryTask Fee SummaryTask Fee SummaryTask #1 - Project ManagementProject Hours SummaryProject Fee SummaryProject SummaryTask Hours SummaryTask Fee SummaryTask #2 - Preliminary EngineeringTask Hours SummaryPage 3 of 4
CSM/PM PE Grad Eng Sr Tech PE GIS AnalystSurvey Crew Chief Survey TechAccounting Rep Admin TechSubconsultant & Expenses (32) TotalCRYST 150021April 26, 2019Billing Title2020-2025 Street Reconstruction Feasibility StudyCity of Crystal, Minnesota9101112 Deliverable includes portable hard drive with 3D digital images and video of structures and detailed structure inventory reports.13 Street/Pavement design limited only to degree needed to calculate project quantities. Assumes proposed street widths will match current City standard of 28-feet wide face to face; except where existing storm sewer catch basins are located. 14 Typical sections and subcut locations will be per the geotechnical memorandum prepared for the engineering study.15 Includes evaluating the feasibility of producing reclaim aggregate base and reincorporating it into the proposed street section as base or subgrade backfill.16 Based on preliminary discussions with the City, we understand the entire water main system within the study area is intended to be replaced.17 Includes evaluation of water main reconstruction and its staging plan since this may drive the overall phasing of the project.18 All existing fire hydrants in the project area will be removed and replaced. Fire hydrants will be inserted to keep the spacing between fire hydrants under 400-feet.19 Includes evaluation of impacts caused by removing and replacing existing water service pipes from the trunk water main pipe up to and including the existing curb stop.20 We assume street lighting will not be included in the scope of this project. 21 Includes unit price estimates during development of engineer's opinion of probable cost.22 Costs will feature a 25% contingency factor and be computed in construction year dollars.23 Cost estimate will be developed using historical bid unit prices and average inflation rates of previous neighborhood reconstruction projects24 Includes analysis of preliminary cost estimates for street segments that fits within the City's 2020 reconstruction budget.2526 Includes two meetings with City staff to discuss field investigation and report27 Sanitary sewer manhole reconstruction will be based on information gathered from the manhole inspection program.2829 Includes evaluation of impacts caused by removing and replacing existing sanitary service pipes from the main to at least behind the proposed back of curb, but no farther than the right-of-way.30 Includes site photos, review of drainage patterns, and inspection of potential stormwater BMP locations31 Assumes analyzing minor issues, such as adding an additional catch basin at a low point.32 Includes reimbursable expenses including soil borings, survey and structure inspection equipment, survey vehicles, reproductions, mileage and computer charges.Anticipated exhibits include study area location map, typical sections, Center Point Energy gas main replacement locations (if applicable), project area utility map, map(s) showing drain tile, rain garden, sump pump, pet containment system, and lawn irrigation system locations.Task will notify CenterPoint Energy, Xcel Energy, Comcast, CenturyLink, and other private utilities of the potential project and inquire whether or not they have any facilities in need of updating. If so, the private utility companies will be instructed to coordinate with the City the timing of this work prior to the start of the project. Task includes assisting the City in coordinating potential projects.Questionnaires will be for residents to complete and return to City for tabulation of results. Questionnaire will be sent to all residents of the project area and will cover presence of local drainage problems, sump pumps, sanitary sewer services, pet containment systems, and underground lawn irrigation systems.Assumes evaluation of each structure to be limited to the general component assessment and repair priority. Level 2 MACP Inspections are not included. Includes basic GIS web application for data entry. Data will be compiled in electronic inspection sheets that will show condition/depths of casting, rings, cone, and barrel sections. Inspection data to be available for import back into City's GIS geodatabase. SEH will complete inspection of 88 sanitary sewer manholes, 70 storm sewer manholes and 125 catch basins located within the project area using Rapid View Panoramo SI camera inspection method. Includes communication and traffic control planning with City staff. Does not include gate valve inspections.Page 4 of 4
Memorandum
DATE: May 1, 2019
TO: Mayor and City Council
FROM: Anne Norris, City Manager
SUBJECT: August Work Session of West Metro Fire-Rescue District Board and Both
City Councils
____________________________________________________________________
BACKGROUND:
During the joint city council work sessions in 2012 to discuss the future of West Metro
Fire-Rescue District (WMFRD), it was agreed the two city councils should meet with the
WMFRD Board annually to keep the lines of communication open. Due to lack of
agenda items, low attendance at these meetings and improved communication with the
Chief’s quarterly updates, this work session has been cancelled in recent years.
During the last monthly staff meeting of the city managers with Chief Larson there was
discussion about the 2019 meeting schedule. The joint work session of the WMFRD
Board and two city councils is tentatively scheduled for Wednesday, August 16 at 6:30
p.m.
As this is the time of year many are planning their summer schedules, the managers
are asking both city councils if a joint session is necessary. The city managers and
Chief do not think a joint session is needed, but will be glad to coordinate if the councils
want to meet with the Fire Board.