2019.05.07 Work Session Packet (2nd)
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: May 3, 2019
City Council
Work Session Agenda
May 7, 2019
Immediately following the City Council meeting
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held at ______ p.m. on May 7, 2019 in Conference
Room A, 4141 Douglas Dr. N., Crystal, Minnesota.
I. Attendance
Council Members Staff
____ Banks ____ Norris
____ Budziszewski ____ Therres
____ Deshler ____ Gilchrist
____ Kiser ____ Sutter
____ LaRoche ____ Ray
____ Parsons ____ Revering
____ Adams ____ Tassoni
II. Agenda of discussion items:
1. Potential modifications to owner‐occupancy requirements for lot sales.
2. Utilities/streets capital plan study.
3. August work session of West Metro Fire‐Rescue District Board and both city councils.
4. Review 2019 – 2021 City Council goals and objectives.
5. Constituent issues update.
6. New business.*
7. Announcements.*
* Denotes no supporting information included in the packet.
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531‐
1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1‐800‐627‐3529.
_____________________________________________________________________
FROM: John Sutter, Community Development Director
_____________________________________________________________________
DATE: May 2, 2019
TO: Anne Norris, City Manager (for May 7 Council work session)
SUBJECT: Discuss potential modifications to owner-occupancy requirements for lot
sales (both surplus land and EDA lots)
The city’s scattered site lot sale process includes a requirement that the property remain
owner-occupied for 30 years, which is the statutory time limit for such restrictions.
During the March 19 EDA work session, staff was asked to bring this item back for further
discussion. It has been placed on a Council work session agenda because the provision
applies to both city-owned (surplus land) and EDA-owned lots.
Staff has never received a complaint about a home built on a former city or EDA lot becoming
a rental property. For that reason, we have not been tracking these homes to see if any of
them became rentals over time. Also, no buyer, lender or title company has ever questioned
the provision.
In preparation for this discussion, staff checked the 149 homes built on city/EDA lots since
1998 and found three that are currently rental properties:
3513 Kyle (built 1999, became rental 2019)
5708 Oregon Ct (built 2010, became rental 2016)
5527 Xenia (built 2013, became rental nine months later in 2014)
Staff conclusions and recommendation:
Based on our experience during the last 20 years, market forces largely prevent recently
constructed homes from becoming rental properties
However, those market forces depend on the homes being initially built for the owner-
occupant market; new construction intended to be rented would be a different product and
would likely be perceived negatively by the neighborhood
The public expects some owner-occupancy requirement when the city/EDA sells lots; it is
one of the reasons these lot sales have been well-received in the community
The 30-year deed restriction is probably excessive and unnecessary
A 5-year deed restriction would be reasonable and effective
Council discussion is requested.
COUNCIL STAFF REPORT
Owner-Occupancy Requirement
for City or EDA Lot Sales
Memorandum
DATE: May 7, 2019
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
SUBJECT: Utility reconstruction – feasibility report for first area
Summary
Over the past year staff have been working on a long term plan for infrastructure replacement
including sanitary sewer and water. As previously discussed with the Council, we want to be very
intentional with all the investments we put into infrastructure reconstruction.
Overall guiding approach
All City infrastructure (water, sanitary sewer, storm water, and streets) is connected in one way or
another. In general, the approach staff took is to look at the sanitary sewer, which is generally the
deepest of all the infrastructure, and make a decision of whether it needed to be dug up or could be
lined in‐place. If it had to be dug up, then we knew that the water main and street would generally be
impacted. If the sanitary sewer could be lined, then we looked at the condition of the water main. Any
water main work will need to be dug up, so the focus then shifted to the relative urgency of the need
to replace or not. The southern portion of the City, that has clay soils, is a higher priority than the
northern area of the City, which is in sandy soils, due to the corrosive nature of some clay soils and the
history of water main breaks. After looking at the sanitary sewer and water, the condition of the street
was evaluated to see what maintenance it needed.
Staff also met with New Hope staff to coordinate project schedules, primarily around reconstruction.
Schedule assumptions
Generally speaking, the water main in the City was installed in the 1960’s and has not been replaced
since (with the exception of a few small areas). Water mains have been patched when they break and
water valves have been exercised to try and keep them operational. The sanitary sewer pipe was put in
starting in the 1950’s. Unlike the water main, the City has replaced or lined around 26% (24.3 miles) of
the sanitary sewer mains in the City (primarily in the northern area).
With the water main still being original staff are assuming a 100 year life span, which puts the
anticipated end of service life around 2060’s. That said, we know the water main in the southern area
of the City is in much more challenging soil conditions that the northern part of the City and have more
water main breaks. So the first areas to get new water main will be in the southern area of the City.
Due to cost considerations, we knew that it was not feasible to replace all the water main by the
2060’s, but we did want to have a target end date. The 2075‐2080 time frame was selected as the
rough target end date range. In theory, this puts the oldest water main at roughly 15 to 20 years over
its anticipated life.
Staff feels comfortable in this 115 to 120 year assumption due to the good soil conditions, limited
break history, and general experience with water main in the northern part of the City. With the target
end date in mind, staff then started to work backwards trying to evenly balance out the replacement
construction cost per year which brought us to the 2020 start year.
Of important note is that this plan did not take into full consideration reconstruction of 36th Ave (City
street) or any of the County Highways in the City. The County will expect City cost contribution to any
reconstruction on the County system.
Schedule and map ‐ reconstruction
Attached to this memo is a map of the reconstruction long term plan. The City is broken down into
areas in a manner that tried to balance out the estimated construction cost, while not being
unreasonable in expectations for how long existing infrastructure will last. The legend shows the
scheduled year of work starting in that area and the duration of a given area (which can vary).
For example, the olive drab area (5.82 miles) starts in 2020 and is scheduled to end in 2025. The 2024
section of work was specifically called out as that is a section we have coordinated with New Hope. The
first areas will have both water and sanitary sewer being dug up and replaced.
The second area (peach color, Winnetka Heights, 5.1 miles) is anticipated to start in 2026 and last
through 2028.
Schedule and map – mill and overlays
Once the utility reconstruction schedule was framed out, staff then worked to correlate this to a street
maintenance schedule. The street maintenance methods that the City utilizes are crack sealing,
patching, small mill and overlay, and contracted out mill and overlay. The target date for the
contracted out mill and overlay (which includes spot concrete repairs) is in the 15‐20 year range
(dependent primarily on the volume of the street). Other maintenance activities are completed prior to
the mill and overlay.
The First M&O Map shows when each area will have its first mill and overlay. It should be noted that
the City does use a pavement condition index to rate streets and this will be how the final decision is
made on when do to what streets. But for planning purposes, this broader approach was used to at
least provide a framework and rough mileages per year. The Second M&O Map shows when the
second mill and overlay will approximately be completed but due to the wide variety of factors going
into this planning, the Second M&O Map will likely be revised as more updates are done in the earlier
phases.
Following up on the previous example of when an area will have the utilities reconstructed (around
Neill school and south of Bassett Creek Park), these streets would then be due for the first mill and
overlay starting in 2040 and extending to 2046. The second mill and overlay in the 2055 range.
Cost
To put the potential projects costs in context, the recently completed Street Reconstruction Program
cost over $69 million dollars during the 22 years ($3.1 million per year) with over $44 million dollars
($2 million per year) of that cost being special assessed to properties in the City.
Based only on linear footages and historical construction costs, the utility reconstruction program is
anticipated to cost (not adjusted for inflation) around $200 million dollars over 55 years or roughly
$3.6 million dollars per year. Because this utility reconstruction program is focused on water and
sanitary sewer, the current plan is for the vast majority of the cost to be paid for by those two utility
funds. The storm water utility fund is anticipated to contribute to projects where storm water
structures, pipes or other facilities need to be replaced as part of the project.
It is important to note that this utility reconstruction cost does not include the street mill and overlay
maintenance program. The street mill and overlay maintenance program is anticipated to average out
to around $700,000 per year (not adjusted for inflation) based on the 2019 project cost of $200,000
per mile. Since this effort is entirely street maintenance, the current intent is that this program cost
come entirely from the Street Maintenance Fund. Currently, the contribution to the Street
Maintenance Fund from property tax is less than $150,000 annually. That said, due to the State Aid
advance taken (to collect on monies due from previous street reconstruction projects), there is a
healthy balance in the Street Maintenance Fund currently that will provide for a couple of years of
projects.
Funding
Per the Council’s direction, the City funding for these projects will come from property taxes for the
street maintenance work and the utility funds for the utility reconstruction projects. No special
assessments, franchise fees, or bonding will be utilized. Considerable rate increases will likely be
needed to implement this nearly 60 year plan paying for it as we go along.
Next action
Regardless of how much tweaking is needed to the long term plan, the most critical areas still need to
be moved forward for reconstruction. The City requested a proposal from SEH, Inc. to complete a
feasibility report of the area around Neill School and south of Bassett Creek Park. The point of the
feasibility report is to look at the next 6 years (2020‐2025) of utility reconstruction areas, get detailed
cost estimates, and help the City to prioritize the sequencing of the yearly projects. The cost for this
feasibility study is $132,994 and will be paid for out of the water and sanitary sewer utility funds. This
study will allow each yearly project to go right into final design thus making the design process more
efficient and costing less.
Attachment
Reconstruction Long Term Plan map
Mill and Overlay Long Term Plan maps (1st and 2nd times)
SEH Letter of Agreement
Council action
No formal Council action is needed.
If the Council is comfortable with proceeding, this will be on the May 21st Agenda
Schedule
Local Streets
Recon Year, Miles
NA, .48
2019 (NH), .075
2020, 5.82
2024, .50
2026, 5.1
2029, 6.08
2032, 4.40
2034, 4.23
2037, 4.41
2040, 12.21
2047, 5.90
2050, 7.26
2055, 4.37
2058, 6.21
2062, 5.41
2065, 4.94
2068, 5.44
2072, 6.98
´0 0.25 0.5 0.75 1Miles
Street Reconstruction Schedule
Reconstruction Year
Schedule
Local Streets
M&O 1, Miles
2019, 2.99
2020, 7.39
2021, 6.38
2022, 4.23
2023, 4.41
2024, 5.60
2030, 6.15
2032, 7.42
2033, 4.37
2034, 6.05
2035, 5.41
2036, 4.94
2037, 5.44
2038, 6.98
2040, 6.67
2047, 5.37
´0 0.25 0.5 0.75 1Miles
Street Reconstruction Schedule
First M&O
Schedule
Local Streets
M&O 2, Miles
2049, 4.07
2050, 5.41
2051, 4.94
2052, 6.48
2053, 5.44
2054, 6.98
2055, 6.32
2056, 4.23
2059, 4.41
2062, 5.58
2065, 12.21
2067, 5.90
2070, 7.42
2075, 4.37
2078, 6.05
´0 0.25 0.5 0.75 1Miles
Street Reconstruction Schedule
Second M&O
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 10901 Red Circle Drive, Suite 300, Minnetonka, MN 55343-9302
SEH is 100% employee-owned | sehinc.com | 952.912.2600 | 800.734.6757 | 888.908.8166 fax
Supplemental Letter of Agreement
to Agreement for Professional Services
Dated January 15, 2019
April 26, 2019 RE: Crystal, MN
2020-2025 - Utility Reconstruction
Feasibility Study
SEH No. P-CRYST 150021 10.00
Mark Ray, PE
Director of Public Works / City Engineer
City of Crystal
4141 Douglas Drive North
Crystal, MN 55422-1696
Dear Mark:
Short Elliott Hendrickson Inc. (SEH®) is pleased to submit our Supplemental Letter Agreement (SLA) for
the 2020-2025 Utility Reconstruction Feasibility Study (Study). If accepted, this SLA describes how we will
provide these services for a not-to-exceed fee of $132,994.00. This amount is detailed in the attached
Task Hour Budget (THB) and includes our reimbursable expenses and subconsultant costs. We will bill
the City monthly for reimbursable expenses and on an hourly basis for labor. We will provide these
services in accordance with our Agreement for Professional Services dated January 15, 2019
(Agreement).
We understand the City recently completed its 20+ year Local Street Reconstruction Program (program).
As part of the program, groups of neighborhood streets were reconstructed annually with generally new
concrete curb and gutter and storm sewer where feasible and practical. However, the City’s water and
sanitary sewer trunk and service pipes were generally not included. Now the City has developed a long-
term plan for reconstructing these utilities and miscellaneous storm sewer infrastructure on a regular
basis. Reconstruction of these City utilities will require the City to also reconstruct the street. The City has
prioritized areas where historically the most utility challenges have occurred and the pavement condition
is due for rehabilitation.
The Study area limits are mainly bounded on the west by Louisiana Avenue, the south by Medicine Lake
Road (CSAH 70)(not included), the east by Douglas Drive (CSAH 102)(not included), and the north by
32nd Avenue (not included). This area and other miscellaneous areas are shown in Figure 1 attached.
We propose the following key activities in order to complete the Study:
1. Prepare a “kick-off” newsletter that will include the resident survey on sump pumps, sanitary sewer
service repair, and presence of private underground lawn irrigation and pet containment systems.
2. Study the existing storm sewer system for opportunities to mitigate existing drainage problem areas.
3. Study the impact of construction on existing trees, retaining walls and other features in the boulevard
area due to water and sewer service pipe reconstruction. This includes a tree species inventory of all
trees within the City’s right of way.
Mark Ray, PE
April 26, 2019
Page 2
4. Coordinate replacement of private sanitary sewer service lateral pipes within the City’s right-of-way.
5. Assist the City in coordinating with CenterPoint Energy, Centurylink and other private utilities for
potential system wide upgrades.
6. Complete soil investigation work with our sub-consultant Northern Technologies, Inc.
7. Obtain topographic survey data and condition surveys of all sanitary sewer manholes and storm
sewer manholes/catch basins.
8. Complete Engineer’s Opinion of Probable Cost to determine 2020 Street Reconstruction project limits
using historical bid unit prices and average inflation rates of previous Crystal neighborhood street
reconstruction projects.
9. Prepare for the following meetings:
a. Three (3) with Engineering and Public Works Staff
b. One (1) City Council meeting to present report findings
We will deliver two (2) final paper copies and one (1) electronic portable document format (pdf) file of the
Study for your use.
The entire Study area street length is approximately 6.63 miles. In general, the City plans to reconstruct
specific sections of these areas each year starting in 2020 and ending in 2025. The City understands
efficiencies will be gained and costs lowered by studying the entire area now. Since the City is completing
this work now, subsequent future reconstruction project years 2021-2025 will be able to move directly into
final design since all design data will be collected now.
We will start our services promptly after receipt of your authorization of this Agreement. We anticipate
fitting our work to match the following key City milestones. Italicized text lists anticipated milestones
should the 2020 project be authorized.
Item Milestone Date
Authorization to Proceed May 21, 2019
Begin Topographic Survey May 27, 2019
Submit Draft Study to the City July 2019
Submit Final Study to the City August 2019
Present Final Study to the City Council and
Seek Authorization to Proceed with Final
Design for 2020 Street Reconstruction Area
September 2019
Neighborhood Open House No. 1 October 2019
Neighborhood Open House No. 2 November 2019
Final Bid Documents Complete January 2020
Bid Opening February 2020
Begin Construction May 2020
This Supplemental Letter Agreement and the Agreement represent the entire understanding between
you and us in respect to the project and may only be modified in writing signed by both of us. If it
satisfactorily sets forth your understanding of our agreement, please sign the enclosed copy of this
letter in the space provided below and return it to us.
Thank you for our continued working relationship with the City. Please contact me at 952.912.2616 or
tmuse@sehinc.com with questions regarding this proposal.
Mark Ray, PE
April 26, 2019
Page 3
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
Toby Muse, PE
Project Manager
City of Crystal, Minnesota
Accepted this _____ day of _________________, 2019
By: _____________________________
Title: _____________________________
By: _____________________________
Title: _____________________________
Enclosures
p:\ae\c\cryst\150021\1-genl\10-setup-cont\03-proposal\2020-2025 street reconstruction feasibility report proposal rev1 04 26 19.docx
CSM/PM PE Grad Eng Sr Tech PE GIS AnalystSurvey Crew Chief Survey TechAccounting Rep Admin TechSubconsultant & Expenses (32) Total1.1111124422224103N/A13$1,880.84$321.79 $2,202.621.2441966122212 101N/A 23$2,257.01 $1,402.56$107.26 $3,766.8322 1031N/A 36$4,137.84 $1,402.56$321.79 $107.26 $108.00 $6,077.452.1221111112211442242210 5 3 N/A 18$998.98 $699.16 $321.79 $2,019.932.234799313N/A 16$420.77 $1,883.09$2,303.86CRYST 150021April 26, 2019Billing TitleTask #1 - Project ManagementKick-off meeting with City staffCity Staff and City Council MeetingsSubtotal HoursSubtotal FeesTask Hours SummaryTask Fee SummaryTask #2 - Preliminary EngineeringClosed Circuit Television (CCTV) Tapes/Disks and Logs (1)Sanitary sewer manhole structure survey data (3)2020-2025 Street Reconstruction Feasibility StudyCity of Crystal, MinnesotaMeetings (Notice, Agenda, Materials, Minutes)Project schedule and fee reviewInvoice managementSubtotal HoursSubtotal FeesContract and GeneralDevelop contract & subconsultant agreementsCreate project in accounting systemCoordinate subconsultant services/invoicesSubtotal HoursSubtotal FeesData CollectionCollect Data from CityUtility Coordination ProcessConduct Utility One Call & Collect Utility MapsList of property owner information (2)Aerial mapping (Photograph)Utility and street as-builts from CityDigital parcel mapping from CityEmail Private Utilities (25)Coordinate Subsurface Investigation (4)Evaluate Geotechnical Investigation Data (5)Subtotal HoursSubtotal FeesGeotechnical InvestigationMeetings with City Staff (26)Attend City Council meeting where report is presented by City staffGIS databases for utilities, parcel mapping, base map with ROW and easement lineworkPage 1 of 4
CSM/PM PE Grad Eng Sr Tech PE GIS AnalystSurvey Crew Chief Survey TechAccounting Rep Admin TechSubconsultant & Expenses (32) TotalCRYST 150021April 26, 2019Billing Title2020-2025 Street Reconstruction Feasibility StudyCity of Crystal, Minnesota2.314 381343327 3 3 N/A 15$376.17 $981.79 $419.50 $321.79 $2,099.242.493 146 222616641 418215 1530103 103206448662020105 166 22 163 163 N/A 619$10,489.31 $15,251.06 $3,076.31 $17,962.02 $16,968.26 $63,746.962.511214 242913413432511011112221012Print newsletter, questionnaire and mailing labels (8)Prepare draft questionnaires text (9)Tabulate Kick-off Questionnaire Results Prepare kickoff newsletter text and map (7)Field Investigation Inspect sanitary sewer manholes, storm sewer manholes, and storm sewer catch basins (10)(11)(12)Conduct field review of study area (30)Subtotal HoursSubtotal FeesKick-off Newsletter & QuestionnaireSubtotal HoursSubtotal FeesPreliminary Street and Utility DesignEvaluate impact of construction on existing trees, retaining walls, and other boulevard featuresTopographic SurveyHorizontal & Vertical Survey ControlLocate MonumentsTopographic and Tree Survey (6)Locate Soil BoringsProcess SurveyStreet/Pavement Design (13)Develop street pavement sections (14) (15)Analyze areas identified by the City/Residents as having drainage issues for possible improvements (30)(31)Street Lighting (20)Replace Fire Hydrant (18)Service pipe reconstruction plan (19)Identify existing manholes needing reconstruction in the project area (27)Water Main Design (16)Preliminary Review of Staging Plan (17)Sump drain pipe network preliminary layoutSanitary Sewer DesignService pipe reconstruction plan (29)Coordinate SurveyDrainage/Storm Sewer DesignPage 2 of 4
CSM/PM PE Grad Eng Sr Tech PE GIS AnalystSurvey Crew Chief Survey TechAccounting Rep Admin TechSubconsultant & Expenses (32) TotalCRYST 150021April 26, 2019Billing Title2020-2025 Street Reconstruction Feasibility StudyCity of Crystal, Minnesota1671671671676 6 10 20427 162394N/A 140$1,316.59 $2,244.10 $2,297.66 $8,636.14$14,494.482.612021410144445 41334734712 22 24 8 N/A 66$2,257.01 $3,085.63 $3,355.97 $858.10 $9,556.7121 48 138 260 13 54 163 163 14 N/A 874$3,949.76 $6,732.29 $13,785.95 $23,887.20 $1,883.09 $7,550.93 $17,962.02 $16,968.26 $1,501.67 $32,695.38 $126,916.5522 1031N/A 36$4,137.84 $1,402.56$321.79 $107.26 $108.00 $6,077.4521 48 138 260 13 54 163 163 14 N/A 874$3,949.76 $6,732.29 $13,785.95 $23,887.20 $1,883.09 $7,550.93 $17,962.02 $16,968.26 $1,501.67 $32,695.38 $126,916.5543 58 138 260 13 54 163 163 3 15 N/A 910$8,087.60 $8,134.85 $13,785.95 $23,887.20 $1,883.09 $7,550.93$17,962.02 $16,968.26 $321.79 $1,608.93 $32,803.38 $132,994.00Notes1 To be completed by the City and submitted to SEH. Data will assist in evaluating the condition of the trunk sanitary sewer pipes in the project area.2 List will be an XLSX file containing at a minimum property address, property owner name, property owner address, and PID number.3 City will provide data as either a XLSX, DOCX or PDF file. 45 Includes a evaluation of roadway subgrades, analysis of soil corrections, recommendation for pavement section based on traffic loads, evaluation of utility excavations and evaluation of site drainage.6 Tree species inventory will be completed during topographic survey.7 Includes submitting draft copies to the City and effecting City edits.8 Assumes task is completed by City staff including stuffing envelopes and mailing.Includes contracting with Northern Technologies, Inc. to obtain 23 soil borings. Task includes staking borings, coordinating drilling & surveying, reviewing draft boring logs, reviewing soil samples, assigning laboratory tests, and coordination of final boring locations and final boring factual report. Water MainCost Estimating (21) (24)Prepare Engineer's Opinion of Probable Cost (22) (23)Calculate QuantitiesStreetsStorm SewerSanitary SewerReview draft study with City staff Prepare final studyPrepare and submit hard copies of the studyPrepare and submit PDF file of the studyPrepare Feasibility StudyWrite draft feasibility studySubtotal HoursSubtotal FeesPrepare study exhibits (28)Subtotal HoursSubtotal FeesTask Hours SummaryTask Fee SummaryTask Fee SummaryTask #1 - Project ManagementProject Hours SummaryProject Fee SummaryProject SummaryTask Hours SummaryTask Fee SummaryTask #2 - Preliminary EngineeringTask Hours SummaryPage 3 of 4
CSM/PM PE Grad Eng Sr Tech PE GIS AnalystSurvey Crew Chief Survey TechAccounting Rep Admin TechSubconsultant & Expenses (32) TotalCRYST 150021April 26, 2019Billing Title2020-2025 Street Reconstruction Feasibility StudyCity of Crystal, Minnesota9101112 Deliverable includes portable hard drive with 3D digital images and video of structures and detailed structure inventory reports.13 Street/Pavement design limited only to degree needed to calculate project quantities. Assumes proposed street widths will match current City standard of 28-feet wide face to face; except where existing storm sewer catch basins are located. 14 Typical sections and subcut locations will be per the geotechnical memorandum prepared for the engineering study.15 Includes evaluating the feasibility of producing reclaim aggregate base and reincorporating it into the proposed street section as base or subgrade backfill.16 Based on preliminary discussions with the City, we understand the entire water main system within the study area is intended to be replaced.17 Includes evaluation of water main reconstruction and its staging plan since this may drive the overall phasing of the project.18 All existing fire hydrants in the project area will be removed and replaced. Fire hydrants will be inserted to keep the spacing between fire hydrants under 400-feet.19 Includes evaluation of impacts caused by removing and replacing existing water service pipes from the trunk water main pipe up to and including the existing curb stop.20 We assume street lighting will not be included in the scope of this project. 21 Includes unit price estimates during development of engineer's opinion of probable cost.22 Costs will feature a 25% contingency factor and be computed in construction year dollars.23 Cost estimate will be developed using historical bid unit prices and average inflation rates of previous neighborhood reconstruction projects24 Includes analysis of preliminary cost estimates for street segments that fits within the City's 2020 reconstruction budget.2526 Includes two meetings with City staff to discuss field investigation and report27 Sanitary sewer manhole reconstruction will be based on information gathered from the manhole inspection program.2829 Includes evaluation of impacts caused by removing and replacing existing sanitary service pipes from the main to at least behind the proposed back of curb, but no farther than the right-of-way.30 Includes site photos, review of drainage patterns, and inspection of potential stormwater BMP locations31 Assumes analyzing minor issues, such as adding an additional catch basin at a low point.32 Includes reimbursable expenses including soil borings, survey and structure inspection equipment, survey vehicles, reproductions, mileage and computer charges.Anticipated exhibits include study area location map, typical sections, Center Point Energy gas main replacement locations (if applicable), project area utility map, map(s) showing drain tile, rain garden, sump pump, pet containment system, and lawn irrigation system locations.Task will notify CenterPoint Energy, Xcel Energy, Comcast, CenturyLink, and other private utilities of the potential project and inquire whether or not they have any facilities in need of updating. If so, the private utility companies will be instructed to coordinate with the City the timing of this work prior to the start of the project. Task includes assisting the City in coordinating potential projects.Questionnaires will be for residents to complete and return to City for tabulation of results. Questionnaire will be sent to all residents of the project area and will cover presence of local drainage problems, sump pumps, sanitary sewer services, pet containment systems, and underground lawn irrigation systems.Assumes evaluation of each structure to be limited to the general component assessment and repair priority. Level 2 MACP Inspections are not included. Includes basic GIS web application for data entry. Data will be compiled in electronic inspection sheets that will show condition/depths of casting, rings, cone, and barrel sections. Inspection data to be available for import back into City's GIS geodatabase. SEH will complete inspection of 88 sanitary sewer manholes, 70 storm sewer manholes and 125 catch basins located within the project area using Rapid View Panoramo SI camera inspection method. Includes communication and traffic control planning with City staff. Does not include gate valve inspections.Page 4 of 4
Memorandum
DATE: May 1, 2019
TO: Mayor and City Council
FROM: Anne Norris, City Manager
SUBJECT: August Work Session of West Metro Fire-Rescue District Board and Both
City Councils
____________________________________________________________________
BACKGROUND:
During the joint city council work sessions in 2012 to discuss the future of West Metro
Fire-Rescue District (WMFRD), it was agreed the two city councils should meet with the
WMFRD Board annually to keep the lines of communication open. Due to lack of
agenda items, low attendance at these meetings and improved communication with the
Chief’s quarterly updates, this work session has been cancelled in recent years.
During the last monthly staff meeting of the city managers with Chief Larson there was
discussion about the 2019 meeting schedule. The joint work session of the WMFRD
Board and two city councils is tentatively scheduled for Wednesday, August 16 at 6:30
p.m.
As this is the time of year many are planning their summer schedules, the managers
are asking both city councils if a joint session is necessary. The city managers and
Chief do not think a joint session is needed, but will be glad to coordinate if the councils
want to meet with the Fire Board.