2019.04.16 Council Meeting Packet
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: April 12, 2019
City Council Meeting Schedule
Tuesday, April 16, 2019
Time Type of meeting Location
6:00 p.m. Citizen Input Time Conference Room A
6:30 p.m.
First City Council work session to discuss:
• Hennepin County Assessing update and preview
of Open Book.
• Commission interview.
Conference Room A
7 p.m. City Council meeting Council Chambers
Immediately
following the
City Council
meeting
Second City Council work session to discuss:
• West Metro Fire-Rescue District Update.
• Polystyrene containers.
• Constituent issues update.
• City manager monthly update.
• New business.
• Announcements.
Conference Room A
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at
(763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: April 12, 2019
City Council
Work Session Agenda
April 16, 2019
6:30 p.m.
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held at ______ p.m. on April 16, 2019 in Conference
Room A, 4141 Douglas Dr. N., Crystal, Minnesota.
I. Attendance
Council Members Staff
____ Parsons ____ Norris
____ Adams ____ Therres
____ Banks ____ Gilchrist
____ Budziszewski ____ Revering
____ Deshler ____ Ray
____ Kiser ____ Serres
____ LaRoche
II. Agenda of discussion items:
1. Hennepin County Assessing update and preview of Open Book.
2. Commission interview (6:45).
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-
1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
Hennepin County Assessor’s Office
300 South Sixth Street, Minneapolis, MN 55487
612-348-3046 | hennepin.us
To: City of Crystal, Mayor and Council
From: Residential Appraisers: Braden Johnson and Ashlei Munneke
Date: April 16, 2019
Re: 2019 Assessment and Board of Appeal and Equalization
______________________________________________________________________
The 2019 Open Book meeting is scheduled for Wednesday, April 24th, from 5:00 to 7:00 p.m.
Annual Revaluation, Sales, and New Construction Reviews
Each year, one fifth of the properties in the city are reviewed and the records are
updated. For the 2019 assessment we viewed all single family homes in the east central portion of the city (shaded in light blue). Included is the map of our revaluation area,
separated by color, and also the neighborhood map used to determine percentage of
growth.
The viewing, reviewing, and statistical analysis of all sales that sold between October 1, 2017
and September 30, 2018 in the City of Crystal were made.
Summary of the 2019 Assessment
Each year the estimated market values are analyzed along with sales data from the
market. A recalculation of land and building values were made to all property types.
The results of the adjustments for the following property types are:
Residential: +9.0%
Residential Lakeshore: +8.5%
Condos: +16%
Townhouses: +7%
Double Bungalows: +17.5%
Residential Zero Lot Line: +24%
Commercial: +8%
Industrial: +18%
Apartment: +15%
The City of Crystal has a total market value of approximately $2,102,507,100. This
value includes $9,547,000 in new construction improvements. The overall value increase
for all property types in the City of Crystal is 10.9%.
The Open Book Processes
Value notices are scheduled to be mailed March 20, 2019. Taxpayers with value
or classification concerns should contact the assessor’s office. During the initial
conversation the property owner may discuss their concerns and review sales
information with an appraiser. The majority of the callers are satisfied after a
conversation with an appraiser. If additional attention is necessary the appraiser will
review the property.
The City of Crystal has decided to use the alternative method to the formal Local Board of
Appeal and Equalization meeting held by the city council and mayor and hold an
informal open book meeting. During an open book meeting, the valuation and classification
issues are handled by the assessor’s staff on a one‐on‐one basis with the property
owner. The open book meeting allows property owners to address questions about their
property assessment directly to the assessing staff.
Homeowners should still call the number listed on their value notice in March to
address questions and set up interior inspections prior to the open book meeting. If
homeowners concerns are addressed prior to the open book meeting and the homeowner
is satisfied with the results, the homeowner would not need to attend the open
book meeting. If the homeowner is unsatisfied with the results of their property value
or classification after speaking with an assessor they can appeal their value to the
County Board of Appeal and Equalization.
The County Board of Appeal and Equalization will begin meeting on June 17, 2019. All
requests for appointments at the County Board must be received before May 22, 2019.
To make an appointment, taxpayers should call 612‐348‐7050.
If you have any questions or concerns, please contact Braden or Ashlei at 763.531.1116.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
City Council Meeting Agenda
April 16, 2019
7 p.m.
Council Chambers
The city manager’s comments are bolded.
1. Call to Order, Roll Call and Pledge of Allegiance.
2. Approval of Agenda
The Council will consider approval of the agenda.
3. Proclamations:
3.1. The Mayor will proclaim May 1 Arbor Day.
3.2. The Mayor will proclaim May 19 – 25 Public Works Week.
4 Consent Agenda
The Council will consider the following items, which are routine and non-controversial in nature, in a
single motion:
4.1 Approval of the minutes from the following meetings:
a. The City Council meeting on April 2, 2019.
b. The City Council work session on April 2, 2019.
c. The City Council work session on April 9, 2019
d. The City Council work session on April 11, 2019.
4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list
that is on file in the office of the city clerk.
4.3 Approval of a resolution accepting the following donations:
a. $30 from Buffalo Wild Wings for Becker Park project.
b. $200 from TGK Automotive for the Becker Park project.
c. $5,000 from Crystal VFW for ASL assistance for recreation programs.
d. $5,000 from West Metro Fire-Rescue Firefighters Relief Association for Crystal K-9 Unit.
4.4 Approval of appointment of Jesse McCaffrey to the Parks and Recreation Commission and
David Cummings to the Environmental Quality Commission.
5 Open Forum
Crystal City Council Meeting Agenda
April 16, 2019
Page 2 of 3
(The City Council appreciates hearing from citizens about items of concern and desires to set aside
time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is
limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding
officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought
before the Council during Open Forum. The Council may place items discussed during Open Forum
onto subsequent council meeting agendas.)
6 Regular Agenda
6.1 The Council will consider approval of disbursements over $25,000 submitted by the finance
department to the city council, a list that is on file in the office of the finance department.
Recommend approval of disbursements over $25,000.
6.2 The Council will consider a resolution authorizing the purchase and execution of agreements
with St. Croix Recreation for the purchase of an amphitheater structure and a sail shade
system for Becker Park.
Although the Becker Park improvement project construction contract has been awarded
and work on the improvements has started, several structures in the park still need to be
purchased and ordered. The cost of these structures is included in the total project cost.
Recommend approval of the resolution authorizing the purchase and execution of
agreements with St. Croix Recreation for the purchase of the amphitheater structure and
sail shade structure at Becker Park.
6.3 The Council will consider a resolution to authorize the contract for the 2019 Concrete Repair
Project.
The 2019 street capital fund incudes funds for miscellaneous concrete repair projects.
Recommend approval of the resolution authorizing the contract for this work.
6.4 The Council will consider a resolution to authorize the purchase of sign truck equipment.
The 2019 fleet capital fund includes funds for the replacement of the sign vehicle.
Recommend approval of the resolution authorizing this purchase.
6.5 The Council will consider a resolution to authorize the purchase of a replacement sidewalk
machine.
The 2020 fleet capital fund includes funds for replacement of one of the sidewalk machines.
Due to the condition of the equipment to be replaced and the long lead time before the
new machine will be delivered, recommend approval of the resolution authorizing this
replacement purchase.
7 Announcements
a. Crystal Business Association meets on Wednesday, April 17 at 8:30 a.m. in the Community
Room at City Hall.
Crystal City Council Meeting Agenda
April 16, 2019
Page 3 of 3
b. The next meeting of the Environmental Quality Commission is Thursday, April 18 at 7 p.m. in
Conference Room A and will include a presentation of the annual National Pollutant
Discharge Elimination System/Stormwater Pollution Prevention Plans annual report
presentation.
c. The next City Council meeting is Tuesday, May 7 at 7 p.m. in the Council Chambers at City
Hall.
d. Local organizations are invited to lead the pledge at City Council meetings; contact city staff
for information.
e. City Council meetings and work sessions are open to the public. Current and previous
meetings are available for viewing and listening at www.crystalmn.gov.
8 Adjournment
9 April 16, 2019 Meeting Schedule
Time Type of meeting Location
6:00 p.m. Citizen Input Time Conference Room A
6:30 p.m.
First City Council work session to discuss:
• Hennepin County Assessing update and preview
of Open Book.
• Commission interview.
Conference Room A
7 p.m. City Council meeting Council Chambers
Immediately
following the
City Council
meeting
Second City Council work session to discuss:
• West Metro Fire-Rescue District Update.
• Polystyrene containers.
• Constituent issues update. *
• City manager monthly update.
• New business.*
• Announcements.*
Conference Room A
* Denotes no supporting information included in the packet.
Have a great weekend; see you at Tuesday’s meeting.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
PROCLAMATION
CRYSTAL 2019 ARBOR DAY CELEBRATION
MAY 1, 2019
WHEREAS, Crystal is a Tree City and has been a Tree City since 1998; and
WHEREAS, the Crystal Parks & Recreation Commission serves as Crystal’s
Tree Board; and
WHEREAS, as Crystal’s Tree Board, the Parks & Recreation Commission holds
an annual community event to recognize the importance of trees in our community, to
provide information to residents on the importance of trees for shade, wildlife habitat
and erosion prevention; and
WHEREAS, this year’s Crystal Arbor Day Celebration will be Wednesday, May 1
at 6 p.m. at Welcome Park at 5598 46th Avenue North; and
WHEREAS, the city of Crystal wishes to promote the Parks & Recreation
Commission, the Crystal Tree Board and the Arbor Day Celebration.
NOW, THEREFORE, I, Jim Adams, Mayor of the city of Crystal, do hereby
proclaim May 1, 2019, as ARBOR DAY and the month of May as Arbor Month in the city
of Crystal.
Dated this 16th day of April, 2019.
________________________________
Jim Adams, Mayor
3.1
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • www.crystalmn.gov
CITY OF CRYSTAL
PROCLAMATION
PUBLIC WORKS WEEK
May 19 through May 25, 2019
WHEREAS, Public infrastructure in the City of Crystal is an integral
part of our citizens’ everyday lives; and
WHEREAS, the health, safety, and comfort of City of Crystal residents,
visitors and businesses is greatly dependent on public infrastructure and
services; and
WHEREAS, encouraging, understanding, and informed citizenry is vital
to the support of Public infrastructure including transportation, parks,
buildings, forestry, drinking water, sanitary sewers, and surface water; and
WHEREAS, support from the community is essential for the public works
department to obtain the resources and support that is essential to carrying
out the mission; and
WHEREAS, crystal’s public works department is committed to the
mission of design, construction, operation, and maintenance of the city’s
public infrastructure.
NOW, THEREFORE, I JIM ADAMS, MAYOR OF THE CITY OF CRYSTAL do
hereby proclaim the week of May 19 through May 25, 2019 as Public Works
Week and recognize the everyday commitment made by the public works
department to the city’s health, safety, comfort, and overall quality of life.
CRYSTAL CITY COUNCIL
Dated this 16th day of April, 2019.
By:_____________________________
Jim Adams, Mayor
3.2
Crystal City Council meeting minutes April 2, 2019
Page 1 of 4
1.Call to Order
Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on
April 2, 2019 at 7 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in Crystal,
Minnesota. Mayor Adams called the meeting to order.
Roll CallMayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the followingattendance was recorded:
Council members present: Parsons, Adams, Budziszewski, Deshler, Kiser and LaRoche.Absent: Banks.
City staff present: Assistant City Manager/Human Resources Manager K. Therres, City AttorneyJ. Hill, Community Development Director J. Sutter, Police Chief S. Revering and City Clerk C. Serres.
Pledge of Allegiance
Mayor Adams led the Council and audience in the Pledge of Allegiance.
2.Approval of Agenda
The Council considered approval of the agenda.
Moved by Council Member Parsons and seconded by Council Member LaRoche to approve the
agenda.
Motion carried.
3.Consent Agenda
The Council considered the following items, which are routine and non-controversial in nature, in a
single motion:
3.1 Approval of the minutes from the following meetings:
a.The City Council meeting on March 19, 2019.
b.The City Council work session on March 19, 2019.
3.2 Approval of the list of license applications submitted by the city clerk to the City Council, a
list that is on file in the office of the city clerk.
3.3 Approval of Resolution No. 2019-32, accepting the following donations:
a.$500 from Crystal Lions for Crystal Fund for Community Progress.
b.$150 from miscellaneous donors through RecTrac for Becker Park Project.
c.$500 from Westphal American Legion Post 251 for Becker Park Project.
3.4 Acceptance of resignation of Kayla Pascoe from the Community Outreach Task Force.
3.5 Approval of a resolution authorizing the first amendment to the cooperative agreement with
the Bassett Creek Watershed Management Commission for the Winnetka Pond Project.
3.6 Approval of Resolution No. 2019-34, authorizing the Natural Resources Grant Agreement for
the Becker Park Storm Water Project.
4.1(a)
Crystal City Council meeting minutes April 2, 2019
Page 2 of 4
Moved by Council Member Deshler and seconded by Mayor Adams to approve the consent agenda,
but move item #3.5 to the beginning of the regular agenda.
Motion carried.
4. Open Forum
The following person addressed the Council during open forum:
• Danny Hernandez of Serenity Village Community Church, 4100 Douglas Dr. N., to share
information about upcoming community events.
5. Regular Agenda
5.1 The Council considered approval of a resolution authorizing the first amendment to the
cooperative agreement with the Bassett Creek Watershed Management Commission for the
Winnetka Pond Project.
Moved by Council Member Budziszewski and seconded by Council Member Deshler to
approve the following resolution:
RESOLUTION NO. 2019 – 33
AUTHORIZING THE FIRST AMENDMENT TO THE COOPERATIVE AGREEMENT
WITH THE BASSETT CREEK WATERSHED MANAGEMENT COMMISSION
FOR THE WINNETKA POND PROJECT
Voting aye: Parsons, Adams, Budziszewski, Deshler, Kiser and LaRoche. Absent, not voting: Banks.
Motion carried, resolution declared adopted.
5.2 The Council considered approval of disbursements over $25,000 submitted by the finance
department to the City Council, a list that is on file in the office of the finance department.
Moved by Council Member Deshler and seconded by Council Member LaRoche to approve
the list of disbursements over $25,000.
Voting aye: Parsons, Adams, Deshler, Kiser and LaRoche. Absent, not voting: Banks. Abstention: Budziszewski.
Motion carried.
5.3 The Council considered the second reading and adoption of an ordinance for Planned
Development rezoning of properties for Rivertree School.
Community Development Director John Sutter addressed the Council.
Moved by Council Member Budziszewski and seconded by Council Member Deshler to adopt
the following ordinance, the reading of which was dispensed with by unanimous consent:
4.1(a)
Crystal City Council meeting minutes April 2, 2019
Page 3 of 4
ORDINANCE NO. 2019 – 01
AN ORDINANCE AMENDING THE ZONING MAP TO REZONE PROPERTY FOR
RIVERTREE SCHOOL LOCATED AT 3709 AND 3733 VERA CRUZ AVENUE NORTH
FROM LOW DENSITY RESIDENTIAL (R-1)
TO LOW DENSITY RESIDENTIAL (R-1) – PLANNED DEVELOPMENT
And further, that this is the second and final reading.
Voting aye: Parsons, Adams, Budziszewski, Deshler, Kiser and LaRoche. Absent, not voting: Banks.
Motion carried.
5.4 The Council considered the second reading and adoption of an ordinance amending Chapters
1 – 9 of the City Code and adopting the resolution approving summary publication of the
ordinance.
City Attorney Jason Hill addressed the Council.
Moved by Council Member Deshler and seconded by Council Member Parsons to adopt the
following ordinance, the reading of which was dispensed with by unanimous consent:
ORDINANCE NO. 2019 – 02
AN ORDINANCE REVISING CHAPTERS I THROUGH IX
OF THE CRYSTAL CITY CODE
And further, that this is the second and final reading.
Voting aye: Parsons, Adams, Budziszewski, Deshler, Kiser and LaRoche. Absent, not voting: Banks.
Motion carried.
Moved by Council Member Parsons and seconded by Council Member Deshler to adopt the
following resolution, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. 2019 – 35
RESOLUTION APPROVING SUMMARY LANGUAGE
FOR PUBLICATION OF ORDINANCE NO. 2019-02
Voting aye: Parsons, Adams, Budziszewski, Deshler, Kiser and LaRoche. Absent, not voting: Banks.
Motion carried, resolution declared adopted.
6. Announcements
The Council made several announcements about upcoming events.
7. Adjournment
4.1(a)
Crystal City Council meeting minutes April 2, 2019
Page 4 of 4
Moved by Council Member LaRoche and seconded by Council Member Budziszewski to adjourn the
meeting.
Motion carried.
The meeting adjourned at 7:18 p.m.
_____________________________________
Jim Adams, Mayor
ATTEST:
_________________________________________ Chrissy Serres, City Clerk
4.1(a)
Crystal City Council work session minutes April 2, 2019
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held at 6:45 p.m. on April 2, 2019 in Conference
Room A, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the meeting to order.
I.Attendance
The city clerk recorded the attendance for City Council members and staff:
Council members present: Parsons, Adams, Budziszewski, Deshler, Kiser and LaRoche.Absent: Banks.
City staff present: Assistant City Manager/Human Resources Manager K. Therres, City Attorney
J. Hill, Police Chief S. Revering and City Clerk C. Serres.
II.Agenda
1.No commission interview was held as the candidate did not attend the meeting.
2.Constituent issues update.
3.New business.
4.Announcements.
III.Adjournment
The work session adjourned at 6:49 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Chrissy Serres, City Clerk
4.1(b)
Crystal City Council work session minutes April 9, 2019
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held at 6:33 p.m. on April 9, 2019 in Conference
Room A, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the meeting to order.
I.Attendance
The city manager recorded the attendance.
Council members present: Adams, Banks, Budziszewski, Deshler, Kiser, LaRoche and Parsons.
Also present: City Manager A. Norris and Facilitator K. DeYoung.
II.Agenda
The Council and staff continued discussion of the following agenda item:
1.2019 Council Vision and Goals.
III.Adjournment
The work session adjourned at 8:40 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Anne Norris, City Manager
4.1(c)
Crystal City Council work session minutes April 11, 2019
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held at 6:34 p.m. on April 11, 2019 starting at the
Public Works Facility, 5001 West Broadway and continuing to Conference Room A, 4141 Douglas
Dr. N., Crystal, Minnesota. Mayor Adams called the meeting to order.
I.Attendance
The city manager recorded the attendance.
Council members present: Adams, Banks, Budziszewski, Deshler, Kiser, LaRoche and Parsons.
City staff present: City Manager A. Norris, Police Chief S. Revering, Deputy Chief B. Hubbard
and Sergeant A. Harrer.
II.Agenda
The Council and staff continued discussion of the following agenda item:
1.Public Safety Update.
III.Adjournment
The work session adjourned at 8:49 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Anne Norris, City Manager
4.1(d)
Page 1 of 1
City of Crystal Council Meeting
April 16, 2019
Applications for City License
Multiple Animal – Commercial
Anna Lindstrom/Canine Comforts, 5500 Welcome Ave, N., Crystal, MN 55429
Emily Pallnow, 3035 Hampshire Ave. N., Crystal, MN 55427
P & C Enterprises LLC/Pet Supplies Plus, 345 Willow Bend, Crystal, MN 55428
Multiple Animal – Private
Bonnie Pechtel, 4702 Douglas Dr. N., Crystal, MN 55429
Jessica Segner 5225 34th Pl. N., Crystal, MN 55422
Tim and Amy Wodarski 5101 Corvallis Ave. N. Crystal, MN 55429
Rental – New
8000 Northern Dr. – Hongtao Zhu (Conditional)
5631 Welcome Ave. N. – Angela and Brian Hanf (Conditional)
Rental – Renewal
5108 Angeline Ave. N. – Cosco Property IV LLC (Conditional)
5205 Angeline Ave. N. – Austin Lutz (Conditional)
4547 Colorado Ave. N. – Maria Basurto (Conditional)
6707 Corvallis Ave. N. – Newland Property (Conditional)
5141 Edgewood Ave. N. – Dennis J O’Keefe (Conditional)
5101 Fairview Ave. N. – Todd and Andrea Zimmermann
2826 Idaho Ave. N. – Jeff Reiser
4812-4814 Idaho Ave. N. – Equitron Holdings (Conditional)
4518 Jersey Ave. N. – IH3 Property Minnesota LP (Conditional)
6048 Jersey Ave. N. – IH3 Property Minnesota LP
5132 Lakeside Ave. N. – Luisa Wiegand
3436 Major Ave. N. – Judy DuPaul (Conditional)
3240-3246 Nevada Ave. N. – Gabe Richards
5724 Orchard Ave. N. – Cosco Property IV LLC (Conditional)
5716 Pennsylvania Ave. N. – R Truelson (Conditional)
5621 Perry Ave. N. – Lance and Juliet Nordin
5616 Wilshire Blvd. – Daniel A Andresen
4246 Xenia Ave. N. – RTO Investments (Conditional)
3832 Yates Ave. N. – Cindy Nelson Brausen
4518 Yates Ave. N. – Stephen and Janet Olson
7909 30th Ave. N. – IH3 Minnesota LP (Conditional)
7224 33rd Ave. N. – Mark Berthelsen
6028 36th Ave. N. – R Truelson (Conditional)
7013 47th Ave. N. – JDA Group LLC
6919 52nd Ave. N. – Brent Juusola
7825 58th Pl. N. – Lori Terrell
6418 61st Ave. N. – Godiva Properties LLC (Conditional)
Tree Trimmer
Holtz Firewood and Tree Service, 11658 State Hwy 238, Royalton, MN 56373
Jeff Hoheisel Tree Service, 34214 Hwy 27, Hillman, MN 56338
4.2
CITY OF CRYSTAL
RESOLUTION NO. 2019 -
RESOLUTION ACCEPTING DONATIONS FROM
BUFFALO WILD WINGS, TGK AUTOMOTIVE, CRYSTAL VFW AND
WEST METRO FIRE-RESCUE FIREFIGHTERS RELIEF ASSOCIATION
WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution; and
WHEREAS, said donations must be accepted by a resolution adopted by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the
following donations:
Donors Purpose Amount
Buffalo Wild Wings Becker Park Project $30
TGK Automotive Becker Park Project $200
Crystal VFW ASL – Recreation $5,000
West Metro Fire-Rescue Firefighters Relief Assoc. Crystal K-9 Unit $5,000
AND, BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks the above-
named for their generous donations.
Dated: April 16, 2019
By: __________________________
Jim Adams, Mayor
ATTEST:
______________________________
Christina Serres, City Clerk
4.3
4.4
4.4
4.4
4.4
4.4
4.4
4.4
DATE:April 10, 2019
TO:Anne Norris, City Manager
City of Crystal City Council
FROM:Jean McGann, Contracted Finance Director
RE:Expenditures over $25,000
Payee Amount
Waste Management (HRG)February recycling costs for Hennepin Recycling Group $50,421.83
Golden Valley JWC March water costs $121,246.75
MN PERA Employee and city required contributions for 4/5/19 pay date $56,555.39
$228,223.97
Description
C:\Users\anorris\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\IVUNW1LB\Checks over $25000 Memo (002)
6.1
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Memorandum
DATE: April 10, 2019
TO: Mayor and City Council
Anne Norris, City Manager
FROM: John Elholm, Recreation Director
SUBJECT: Becker Park Shade Structures
The Becker Park improvement project is underway. A general contractor has been hired for
construction of the park, however, the shade structures are to be purchased separately.
Purchasing structures directly is more cost effective than including them in the
construction contract. However, shade structure installation is in the construction contract.
The two shade structures recommended for purchase include a Shade Systems ‘Sail
Shade’ between the play area containers, and a Coverworx ‘Amphitheater Shelter’ for the
performance area. These items can be purchased from St. Croix Recreation under state
contract #119803. The order will be placed by the city, but will be installed by the general
contractor as part of their existing contract.
The cost of the Shade Systems ‘Sail Shade’ structure is $43,850
The cost of the Coverworx ‘Stage Shelter’ structure is $54,939
The purchase of these structures is included in the Becker Park improvement project budget; with
funds coming from the parks capital fund.
Staff recommends approval of the attached resolution to enter into agreements with St. Croix
Recreation for the purchase of these two shade structures.
6.2
CITY OF CRYSTAL
RESOLUTION 2019 -
RESOLUTION IN SUPPORT OF PURCHASING SHADE STRUCTURES FOR
BECKER PARK
WHEREAS, the City of Crystal owns and operates Becker Park, and
WHEREAS, plans for an improved Becker Park include a ‘Sail Shade’ structure near the play area and a
‘Amphitheater Shelter’ structure for the performance area, and
WHEREAS, a general contractor has been hired to construct the park, including shelter installation, and
WHEREAS, the city is responsible to order the ‘Sail Shade’ and ‘Amphitheater Shelter’ structures for the
general contractor to install, and
WHEREAS, the purchase of these structures is included in the Becker Park improvement project budget;
with funds coming from the parks capital fund, and
WHEREAS, the structures can be purchased directly from St. Croix Recreation under state contract
#119803;
THEREFORE, BE IT RESOLVED:
A. That the Crystal City Council wishes to enter into an agreement with St. Croix Recreation, in the
amount of $43,850, to furnish a Shade Systems ‘Sail Shade’ structure for Becker Park.
B. That the Crystal City Council wishes to enter into an agreement with St. Croix Recreation, in the
amount of $54,939, to furnish a Coverworx ‘Amphitheater Shelter’ structure for Becker Park.
C. That the Crystal City Council hereby authorizes the City Manager to sign the agreements with St.
Croix Recreation for these purchases.
Adopted by the Crystal City Council this 16th day of April, 2019.
________________________
Jim Adams, Mayor
ATTEST:
___________________________
Christina Serres, City Clerk
6.2
4/11/2019
1
Contract to prepare construction documents was
approved on January 2, 2018
Contract to remove art center building was
approved on November 6, 2018
Contract for construction of new park facilities was
approved on February 2, 2019
Plans for the ‘Sun Sail’ and ‘Amphitheater Shelter’
structures have been reviewed by the Park and
Recreation Commission.
6.2
4/11/2019
2
Item Amount Status
Construction Plans $197,000 Approved
Old Building Removal $55,100 Approved
Construction (including 10% contingency)$1,897,800 Approved
Sail Shade & Amphitheater Shelter $98,789 Today’s Request
Play Area (est.) $622,000 Future Request
Amenities & Technology (est.) $128,000 Future Request
Total $2,998,689
Budget $3,000,000
Vendor Amount
City of Crystal Parks Fund $1,255,000
City of Crystal EDA $1,200,000
County / Regional / State Grants $467,000
Paul’s Pals $50,000
Donations $7,000
Auction / Recycling $21,000
Total $3,000,000
Budget $3,000,000
Budget - $1,300,000
6.2
6.2
6.2
Memorandum
DATE: April 16, 2019
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
Mick Cyert, Engineering Project Manager
SUBJECT: 2019 miscellaneous concrete repair project
Summary
Each year the City has miscellaneous concrete work done throughout the City. This year’s
project will include:
1)Replacement of some concrete alley pavement in the Welcome Park Neighborhood
2)Miscellaneous sidewalk panel replacements
3)Miscellaneous curb replacement work
Cost
The budget for the miscellaneous concrete work is $55,000. The work scope can be adjusted as
needed to fit within the budget. Funding comes from the Street Improvement Fund.
Quotes
The City solicited quotes from eight contractors, including those already doing work in the City.
Two quotes for the project were received and open opened on April 10, 2019. The two quotes
received are listed below:
1)Create Construction LLC $55,485.00
2)Pember Companies, Inc.$106,532.00
Staff did follow up with some of the contractors and they said they were too busy to take on
additional work. That said, Create Construction’s unit prices were in line with the engineering
estimate. Create Construction has done similar projects, including last year’s miscallenous
concrete project, and is a reputable contractor in the concrete industry.
Attachment
•Project location map
Recommended Action
Motion authorizing the contract with Create Construction for the 2019 miscellaneous concrete
repair project.
6.3
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Date: 2/25/2019
0200400
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Repair Locations-Alleys Exhibit B
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Repair Locations Are Shown in RED
City of Crystal
Improvement Project #2019-05
Concrete Alley Repairs
G:\Projects\2019\2019-05 Conc. Repairs (Alley)\Plan & Spec\Locations.mxd
Welcome Park
6.3
CONSTRUCTION CONTRACT
City of Crystal
2019 Concrete Repairs
Project No. ___2019-05___
This Construction Contract (“Contract”) is made and entered into this _____ day of
______________, 2019, by and between the City of Crystal, a Minnesota municipal corporation,
4141 Douglas Drive North, Crystal, MN 55422 (“City”) and Create Construction LLC,
(“Contractor”).
RECITALS
A. The City desires to hire a contractor to provide all equipment, materials, and personnel as
may be needed to provide the services described in the attached Exhibit G (“Project”);
B. The City undertook the request for proposal procedure and awarded the contract for the
Project (the “Contract”) to the Contractor; and
C. The Contractor is agreeable to and desirous of the work as needed to complete the Project in
accordance with the terms and conditions of the contract documents.
AGREEMENT
In consideration of the mutual promises and agreements contained herein, and intending to be
legally bound, the City and the Contractor hereby agree as follows:
1. Contract Documents. The following, together with this Construction Contract document,
constitute the contract documents for this Project and are incorporated in and made part of
the Contract:
(a) Invitation to Quote (attached as Exhibit A);
(b) Project Location Map (attached as Exhibit B);
(c) Instructions to Bidders (attached as Exhibit C);
(d) Contractors Quote (attached as Exhibit D);
(e) General Contract Provisions (attached as Exhibit E);
(f) General Requirements and Covenants (attached as Exhibit F);
(g) Special Contract Provisions (attached as Exhibit G);
(h) Contractor’s Certificates of Insurance; and
2. Work. The Contractor agrees to provide all equipment, materials, and personnel as needed to
complete the Project in accordance with standards, specifications, and plans adopted by the
City for the Project and the terms and conditions of the Contract, which incorporates all of
the identified contract documents attached hereto as Exhibits A-G (collectively the “Work”)
6.3
3. Contract Price. City agrees to pay Contractor consistent with the General Contract
Provisions in Exhibit E for the satisfactory completion of the Work in accordance with the
Contractor’s quote, attached as Exhibit D, and the actual quantities of the unit price items
used to complete the Work.
4. Insurance Requirements. The Contractor shall maintain during the entire term of this
Contract at least the following insurances with at least the following coverage amounts, all of
which shall comply with applicable provisions of the General Contract Provisions:
(a) Workers’ Compensation:
(1) State: Statutory
Amounts
(2) Applicable Federal: Statutory
Amounts
(3) Employer’s Liability:
i. Bodily Injury by Accident $100,000 Each Accident
ii. Bodily Injury by Disease $100,000 Each Accident
iii. Bodily Injury by Disease $500,000 Policy Limit
(b) Commercial General Liability:
(1) General Aggregate $2,000,000
(2) Each Occurrence(Bodily Injury/Property Damage) $1,500,000
(3) Excess or Umbrella Liability
i. General Aggregate $5,000,000
ii. Each Occurrence $5,000,000
(c) Automobile Liability:
(1) Bodily Injury:
i. Each Person $1,000,000
ii. Each Accident $1,000,000
(2) Property Damage:
i. Each Accident $1,000,000
ii. Each Accident $1,000,000
(3) Combined Single Limit: $1,000,000
5. Project Timing. The Work shall commence and be completed in accordance with the
following schedule:
(a) Work shall be substantially completed on or before September 13, 2019.
6.3
6. Required Submittals. The Contractor agrees to provide the City all of the following before
commencing any of the Work on the Project:
(a) Certificates of insurance showing the types and amounts of insurance required by this
Contract and naming the City as an additional insured on the Contractor’s commercial
general liability policy;
(b) List of all subcontractors;
(c) Responsible Contractor Statements from the Contractor and all subcontractors; and
(d) Affidavit of Non-Collusion.
7. Notices. Any notices provided under this Contract shall be delivered or mailed to the
following:
(a) To the City at: Mick Cyert
Engineering Project Manager
City of Crystal
4141 Douglas Drive North
Crystal, MN 55422
(b) To the Contractor at: _________________
_________________
_________________
8. Controlling Provisions. The provisions of the documents constituting the Contract shall be
read together and reconciled to the greatest extent reasonably possible. To the extent there
are any conflicting provisions that cannot be reconciled, the more specific provision shall
generally be controlling. To the extent the conflicting provision is contained in the Special
Contract Provisions (Exhibit G) or in the General Requirements and Covenants (Exhibit F),
the provisions contained in such documents shall be controlling.
IN WITNESS WHEREOF, the parties have executed this Contract as of the date and year
first written above.
CONTRACTOR
By:
Print Name
Its:
Title
Signature
Date:
6.3
CITY OF CRYSTAL
By:
It’s Mayor
Signature
By:
It’s Manager
Signature
Date: ______
6.3
RESOLUTION NO. 2019- ___
AUTHORIZING THE CONTRACT FOR 2019 CONCRETE REPAIR PROJECT
WHEREAS, the Crystal City Council is committed to providing and maintaining
quality infrastructure that is essential for everyday residential, commercial, industrial, and
recreational activities in the City; and
WHEREAS, the City routinely needs various types of concrete repairs completed
each year; and
WHEREAS, the City has allocated funding in the Street Improvement Fund for
such work; and
WHEREAS, eight contractors were invited to submit quotes and two quotes were
received and opened on April 10, 2019; and
WHEREAS, Create Construction LLC provided the lowest qualified quote for the
project.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby
awards the contract for the 2019 concrete repair project to Create Construction LLC.
BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby
authorized to sign said agreement.
Adopted by the Crystal City Council this 16th day of April, 2019.
_____________________________
Jim Adams, Mayor
ATTEST:
_____________________________
Christina Serres, City Clerk
6.3
Memorandum
DATE: April 16, 2019
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
Bill Bowman, Streets Superintendent
SUBJECT: Purchase of replacement sign truck equipment
Background
At the March 19, 2019 Council meeting, the Council approved the purchase of the chassis and cab of the
replacement sign truck. The Fleet Services budget had $90,000 allocated and $40,823 was used for the
purchase of the chassis and cab.
Staff have worked with a vendor to obtain a quote for the equipment for the truck. The proposed equipment
for the sign truck will be purchased off of the State Contract (150027) from ABM Equipment and Supply for
$47,066.
The total cost for the new joint sign/vehicle maintenance truck will be $87,889 ($90,000 was budgeted).
Attachment
•Quote from ABM Equipment and Supply
Recommended Action
Motion to approve the resolution authorizing the purchase of the replacement sign truck equipment.
6.4
6.4
6.4
6.4
6.4
6.4
RESOLUTION NO. 2019- _____
APPROVING THE PURCHASE OF A
REPLACEMENT SIGN TRUCK EQUIPMENT
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities
in the City; and
WHEREAS, the proposed sign/vehicle maintenance truck is used for street and vehicle
maintenance tasks; and
WHEREAS, the existing sign truck scored high on the vehicle condition index and is due for
replacement; and
WHEREAS, funds are allocated in the Fleet Maintenance Fund for this replacement purchase;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the
purchase of a replacement truck equipment from ABM Equipment and Supply for $47,066.
Adopted by the Crystal City Council this 16th day of April 2019.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
6.4
Memorandum
DATE: April 16, 2019
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
Bill Bowman, Streets Superintendent
SUBJECT: Purchase of replacement sidewalk machine
Background
The 2020 Fleet Services fund allocated $200,000 for the replacement of the 2006 sidewalk machine (#302).
This replacement timeline was based on the 2018 vehicle condition index (VCI) rating of a 28, which is the
minimum score for replacement consideration.
This past winter (February in particular) was very hard on the snow removal equipment. But especially the
sidewalk machines as they had to go through the mountains of snow and ice along the streets. Unit 302 was
down for a signification portion of the spring due to various breakdowns. It actually had to be towed back to
Vehicle Maintenance for repairs twice this past winter due to it breaking down and not being drivable.
Staff looked at two different models, one was a newer version of the existing unit the City has and the second
was a different manufacturer. The different manufacturer of sidewalk machine brought out a demo for staff to
test drive, as well as test the snow blower on a mountain of snow in the public works parking lot.
Quotes for both machines were obtained. The quotes also include a multi-position V plow and snow blower.
Since the lead time for obtaining the equipment could be up to 6 months, staff is proposing the purchase now
in order to receive the new machine in October before winter starts again.
On somewhat of a tangent, this was a good example of the benefit of using the VCI for fleet management
planning. Based on the score in 2018, the sidewalk machine was due for replacement but had not scored as
bad as some other equipment that is also heavily used (for which replacement was approved earlier this year).
Due to the record snow in February, the sidewalk machine’s demise was somewhat accelerated.
Quotes
•Multihog CX75 from Hardline Equipment $147,394
•MT Trackless7 from MacQueen Equipment $149,732
Attachment
•Quote from Hardline Equipment
Recommended Action
Motion to approve the resolution authorizing the purchase of the replacement sidewalk machine
6.5
6.5
6.5
RESOLUTION NO. 2019- _____
APPROVING THE PURCHASE OF A
REPLACEMENT SIDEWALK MACHINE
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities
in the City; and
WHEREAS, the existing sidewalk machine is used for sidewalk cleaning and snow removal; and
WHEREAS, the existing sidewalk machine scored high on the vehicle condition index and is due
for replacement; and
WHEREAS, funds are allocated in the 2020 Fleet Maintenance Fund for this replacement
purchase;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the
purchase of a replacement truck equipment from Hardline Equipment for $147,394.
Adopted by the Crystal City Council this 16th day of April 2019.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
6.5
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: April 12, 2019
City Council
Work Session Agenda
April 16, 2019
Immediately following the City Council meeting
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held at ______ p.m. on April 16, 2019 in Conference
Room A, 4141 Douglas Dr. N., Crystal, Minnesota.
I. Attendance
Council Members Staff
____ Parsons ____ Norris
____ Adams ____ Therres
____ Banks ____ Gilchrist
____ Budziszewski ____ Larson
____ Deshler ____ Ray
____ Kiser ____ Serres
____ LaRoche
II. Agenda of discussion items:
1. West Metro Fire-Rescue District update.
2. Polystyrene containers.
3. Constituent issues update. *
4. City manager monthly update.
5. New business.*
6. Announcements.*
* Denotes no supporting information included in the packet.
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-
1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
Memorandum
DATE: April 10, 2019
TO: Mayor and City Council
FROM: Anne Norris, City Manager
SUBJECT: Polystyrene Containers
____________________________________________________________________
Earlier this year several council members requested discussion of polystyrene
(Styrofoam) food containers/packaging. I believe the intent was to discuss limiting the
use of these food containers. Several cities in the metro area and across the country
have discussed limiting or banning the use of these containers as they are not usually
recyclable or compostable.
I am happy to do research to see what other cities may have done, talk with Tim Pratt at
the Hennepin Recycling group and see if he has any suggestions or experience, or
gather other information but I want to be sure it is the information the Council wants.
The Council should discuss what information they need in order to continue this
conversation.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
CITY MANAGER WORK PLAN
MONTHLY CHECK IN – APRIL 2019
Objectives:
- Operational planning for achievement of Council goals
o Thriving Business Climate
City Code update complete – now final review of Chapters 10 -
12 for any corrections before formatting
Open To Business assistance available
o Create Strong Neighborhoods
Code enforcement – on-going
Implementation of Master Parks System Plan – Becker Park
improvement project contracted awarded; ground breaking on
4/3/19; work underway
Home improvement loans/rebates available through CEE
o Fiscally sound and stable policies and procedures:
Long term financial planning:
2019-2020 budget – first two year budget approved
Assume no new debt
Capital plan updates underway for Council review in May
Space needs study in progress
o Monthly check in with Council
- Facilitative leadership and vision – update shared vision and common
goals
o 2/26/19 work session discussion regarding shared vision
o 4/9/19 Council work session to update goals and priorities – follow up
with Karen DeYoung week of April 15 for next steps; current three
goals close to final; still working on new goal regarding inclusion