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1994 PRC MinutesCRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes January 5, 1994 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:02 p.m. at the Crystal Community Center by Chairperson Bill Gentry. Members present were: Mr. Ertz, Mr. Jungroth, Mr. O'Reilly, and Ms. Saunders. Absent members were: Ms. Moucha and Ms. Reid. Also present were: Ms. Hackett, Mr. Monk, and Ms. Montzka from the City staff and Mr. Brandeen, retired Director of Parks and Recreation. The minutes of the December 1, 1993 meeting were approved. Ms. Hackett reviewed the Vandalism Report, the Community Center Usage Report and the Monthly Activity Report. Ms. Hackett requested that the Commissioners look over the forms to see if there is any information that should be included in the 1994 reports. Mr. Monk presented information regarding the flood control project for TH 100. When Highway 100 is upgraded it will create problems with the flood control of the Bassett Creek Park area. This project which is being coordinated between MNDOT, the U.S. Army Corps of Engineers, and the Bassett Creek Water Management Commisssion will involve the construction of ponding areas within Bassett Creek Park and surrounding areas. The following concerns were expressed: Would we be losing any green space? Will we be able to maintain the park atmosphere? What effect will this project have on the disc golf course? How safe will these ponding areas be? What effect will this have on the hiking trails? The Golf Committee has decided to suspend activities until after the survey has been completed. The Crystal Frolics will begin meeting to plan 1994 activities on the fourth Wednesday of the month. The Commissioners decided to keep the committee assignments the same as 1993. The Public Relations Committee and the Planning Committee will meet at 6:30 p.m. on Wednesday, February 2. The Marketing Committee will meet at 6:30 p.m. on Wednesday, March 2. The Planning Committee will discuss the Five Year Plan. The Public Relations Committee will plan Arbor Day and the Bassett Creek playground dedication. The Marketing Committee will discuss pool advertising and promotion plans. An article in the Post reports that the Bassett Creek playground equipment won an award at the Gametime International Design Competition for the largest total accessible play structure. Ms. Hackett reviewed the Winterfest event in December. Mr. Jungroth wondered if there could be more publicity about the arrival of Santa in a helicopter if this is repeated next year.. Part of the problem is that publicity through the schools cannot use "Santa Claus." Ms. Hackett reported that she has talked with Mr. Dulgar about the Foundation, but that he has not yet discussed the proposal with the Mayor. We are currently short Commission members and the Commission discussed ways of recruiting new members. One suggestion was an article in the Newsletter pointing out the fun things Commissioners do. A letter went to Twin Lake area residents regarding the status of the Twin Lake Trail Project. The letter informed residents that Crystal had decided to prepare a City-wide trail plan before proceeding with the Twin Lake Trail Project. Ms. Hackett will include a copy of the letter in the next mailing to the Commissioners. Information is currently being gathered regarding the Municipal Swimming Pool. Mr. Jungroth suggested that we might go to the Lion's Club for funds to keep the Forest and Twin Oak pools open for longer periods. The Commissioners discussed using proceeds from the Crystal Frolics Dunk Tank for this and for items other than scholarships. The meeting adjourned at 8:17. Respectfully submitted, Jean Montzka Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes February 2, 1994 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:27 p.m. at the Crystal Community Center by Chairperson Bill Gentry. Members present were: Mr. Ertz, Mr. Jungroth, Ms. Moucha, Mr. O'Reilly, Ms. Reid and Ms. Saunders. Also present were: Ms. Hackett, Mr. Monk, and Ms. Montzka from the City staff and Mr. Krueger from the City Council. The minutes of the January 5, 1994 meeting were approved. Ms. Hackett reviewed the Vandalism Report, the Community Center Usage Report and the Monthly Activity Report. Wrestling enrollment is down and we are considering combining with New Hope's program for next year. Approximately one-half of those who attended the Tai Chai information seminar indicated that they would be interested in attending a class so we will be starting a class next month. Mr. Gentry reported that he would be attending the MRPA Conference and encouraged others to sign up. Mr. Monk reviewed the City Trail Plan which is a preliminary plan at this point and will undergo many revisions before it is finally adopted. Next month we will look at the surrounding cities to see where we want to connect with their parks and facilities. The Commission indicated that they were pleased with the preliminary plan. Mr. Monk has recommended that the City hire a full-time forester to handle diseased trees, weed control, Arbor Fest, the City's tree program and other public works areas. Once the forester is hired we can begin setting objectives for the Tree Board. Ms. Hackett reviewed the 1993 Joint Pool Pass Program with New Hope and reviewed the discussions with New Hope for the continuance of the program for 1994. The Crystal City Council had increased the fees for the pool by 3 percent when they had passed the 1994 Fee Schedule. However, New Hope felt they could increase pool sales by maintaining last years fees and were unwilling to increase their fees. If the fees are not same for both cities the program cannot work. Both cities feel that the Joint Pool Pass Program is beneficial to residents of both cities and wish to continue the program. To address this issue the following motion was passed unanimously: The Crystal Park and Recreation Advisory commission recommends that the City of Crystal continue its participation in the Joint Pool Pass Program and requests the city council to change the 1994 Fee Schedule so that pool fees remain the same as 1993. The consultant has looked at the City pools and made recommendations regarding rehabilitation. Mr. Monk may set up a joint meeting with the City Council to go over the report. Committee reports were given: The Special Events and Marketing Committees met jointly. Renee Opat reviewed a rough draft of a letter for fundraising for special events. Commission input was sought. Springfest was discussed. This event will expand the annual Egg Hunt. Preliminary plans for Arborfest were made. Ms. Reid reported that the Crystal Frolics Committee has sent out applications to parade participants. The Bike Races will not be an event this year. Mr. Theisen will be contacted to see if he will conduct the Fun Run. The Park and Recreation Advisory Commission will again run the Dunk Tank to raise funds for the Activity Scholarship Program. The Recreation Department is planning to run a Family Olympics Program --a new event. Ms. Hackett requested Commission assistance to run a concession stand at the Housing Fair on March 19 and to run a concession stand and help out with other events at the Spring Festival on March 20. Most Commissioners felt they could work only one day, preferably March 20. However, Mr. O'Reilly volunteered to work for,two hours on March 19. Ms. Hackett will bring a sign-up sheet to the next meeting. Ann Hoffineister is a new Commission member. She is out of town so was unable to join us for this meeting, but will be joining us next month. Mr. Gentry shared an advertisement idea for new Commissioners and asked for input. The Commission Appreciation Dinner will be March 3. Ms. Moucha will introduce members of the Commission as Mr. Gentry will be unable to attend. Please let Joan Schmidt know if you plan to attend. Ms. Hackett shared a request from the City of Minnetonka asking for a resolution supporting a golf course at Glen Lake. The Commission decided not to support this request. The meeting adjourned at 8:30. Respectfully submitted, Jean Montzka Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes March 2, 1994 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:03 p.m. at the Crystal Community Center by Chairperson Bill Gentry. Members present were: Mr. Ertz, Ms. Hoffineister, Mr. Jungroth, Ms. Moucha, and Ms. Reid. Absent members were: Ms. Saunders and Mr. O'Reilly. Also present were: Ms. Hackett, Mr. Monk, and Ms. Montzka from the City staff and Mr. Krueger from the City Council. Ann Hoffineister, a new Commissioner, was introduced to the group. She also volunteered to be a member of the Public Relations Subcommittee. The minutes of the February 2, 1994 meeting were approved. Ms. Hackett reviewed the Vandalism Report, the Community Center Usage Report and the Monthly Activity Report. The number of persons using the warming houses increased over last year even though the extremely cold temperatures resulted in the warming houses being closed and then the warm weather in February caused the rinks to be closed earlier than planned. Mr. Gentry reported that the MRPA Conference was interesting as he was able to see what other cities were doing. He recommended that we consider using the Amazing Jeffo (a blind magician) for some of our programs. He also throught the forester might be interested in the computerized tree inventory. Mr. Monk reported that he is still in the process of getting maps of surrounding cities to show how our City Trail Plan would connect with their facilities and trails. He will have this information for next month's meeting. Mr. Monk reported that the Engineering Department is in the process of preparing a City facility inventory in order to come up with a capital improvement plan. He would like Commission input on the parks portion of the plan. This would involve scheduling the upgrade of existing facilities (playground equipment, building, tennis courts, fences, etc.) and does not include any new facilities. He hopes to have this inventory done within the next 90 days. The Commission discussed the MRPA letter concerning Metro Regional Parks funding and decided that lobbying the State Legislature for county parks was beyond the scope of the Commission. The summer outdoor meetings were scheduled as follows: June 1 Crystal Highlands July 6 Sunnyview August 3 Iron Horse September 7 Welcome Mr. Monk reported that the Pool Assessment Report should be completed by next month. He would like to have a joint meeting with the Commission and the City Council in May at the pool so that he could show what needs to be done. Arborfest will be held from 1:00-3:00 on Saturday, May 7, 1994 at Bassett Creek Park. In case of inclement weather, the event will have to be cancelled because all the rooms at the Community Center are rented for that day. The Flyers will be providing the entertainment. We will be giving away 150 seedlings. There will be booths for leaf printing, bark rubbing, a nature collage, tree identification board, and an "Ask the Forester" information table. The dedication of the Bassett Creek playground equipment will take place at 1:45 and there will be a ceremonial tree planting. After reviewing the "Criteria for Establishing the Name of Park Facilities in the City of Crystal," the Commission decided to name the playground at a later date, possibly next year's Arborfest. The Marketing Committee will be sending a brochure to businesses, churches and civic groups in Crystal. Among ideas to be included in the brochure are: $250 company sponsorship of free waterslide rides as advertising promotion for the company, gift certificates for employees or customers. Ms. Reid reported that the Crystal Frolics Committee has sent out letters to parade participants. The Commission decided not to participate in the parade as they are usually working at other events. It was suggested that Tennant Company be contacted for use of their cleaning machine to follow the horses. The bands have been booked for the Frolics. There will be no music on Saturday afternoon as there were complaints that it created too much noise for other events. Commissioners will be asked to help with the Family Olympics, the kiddy parade and the Dunk Tank. The Golf Committee is still suspended. Ms. Hackett distributed a sign up sheet for the Commissioners to volunteer to work the concession stand and for crowd control for the March 20 Springfest. Ms. Hackett reported that there was a miscommunication between the City of New Hope and the City of Crystal with regard to the joint swimming pool program. At the last meeting it was moved to change our rates on the 1994 Season Ticket rates to match New Hope's which did not change their season ticket rates. However, they did raise the daily admission rates by $0.25. This information was somehow overlooked. It was hoped that by raising the daily admission rate more people would buy season tickets. The Commission therefore passed the following motion unanimously: The Crystal Park and Recreation Advisory Commission recommends that the City of Crystal continue its participation in the Joint Pool Pass Program and requests the City Council to change the 1994 Fee Schedule as follows: Daily $ 3.00 Economy Booklets (10 swims) $25.00 The meeting adjourned at 7:52. Respectfully submitted, Jean Montzka Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes May 4, 1994 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:05 p.m. at the Crystal Community Center by Vice Chairperson Mary Moucha. Members present were: Mr. Ertz, Ms. Hoffineister, Mr. Jungroth, Ms. Moucha, Mr. O'Reilly, and Ms. Reid. Absent members were: Mr. Gentry and Ms. Saunders. Also present were: Ms. Hackett, Ms. Holmberg, and Ms. Montzka from the City staff, Councilperson Krueger, liaison from the City Council and Councilperson Anderson. The minutes of the April 6, 1994 meeting were approved. Ms. Hackett reviewed the Community Center Usage Report and the Monthly Activity Report. There were several special events for seniors during April. There was no vandalism report for this month. Any vandalism occurring in April will be incorporated in next month's report. Ms. Hackett announced that Mr. Gentry resigned from the Commission effective May 4, 1994 due to extra pressures from his employment for the next several months. If there is an opening and if there is a let up in the 12 -hour days, he will reapply in January. The Commission reluctantly accepted his resignation. Ms. Moucha, as Vice Chairperson, was moved up the Chairperson position. Mr. Jungroth was elected Vice Chairperson of the Advisory Commission and Chairperson of the Tree Board. Mr. Ron Heiligman, 2747 Brookridge Avenue North, expressed several concerns regarding disc golf at Bassett Creek Park --increased bottle breakage, increased amount of trash laying around and in garbage cans, noise (hooting and hollering) from morning to evening, and increased alcohol consumption. He also reported hearing gun shots from the park. He felt that increased monitoring of the park was needed. He reported that other areas of the park --the volleyball courts, for example --are not as messy and that the new playground equipment for the kids is just great. Mr. Heiligman was encouraged to call 911 whenever he noticed alcohol consumption and when the noise was excessive or alarming. Ms. Hackett and Mr. Monk will meet with Police Chief Mossey to discuss increased monitoring of the park. It was suggested that perhaps the Commission could take a walk around the disc golf area either at Arborfest or before the Crystal Highlands meeting in June. Signage and additional trash barrels may also help to alleviate some of the problems. The Disc Golf Association was initially policing themselves and a discussion with them may be beneficial. Ms. Moucha introduced Dave Anderson, City Councilperson, who wanted to become familiar with what the Commission does and to encourage Commissioners to contact him as needed. Marcia Holmberg, the City Forester, was introduced to the Commission and she talked about her background and the goals she hoped to obtair here at Crystal. She encouraged the Commission to call her with any of their tree concerns. She will be present at the Arborfest celebration to answer questions. Ms. Hackett updated the Commission on the plans for Arborfest and distributed a sheet for Commissioners to sign up to help out. Ms. Hackett updated the Commission on the repairs which will be made to the pool. $20,000 will be spent to upgrade and repair the pool and $8,000 to improve the concession stand before the pool opens in 1994. Ms. Reid reported on the work of the Frolics Committee. The Committee is looking for bands to march in the parade. They also are looking for queen candidates and will be advertising in the Post and on the Becker Park and Community Center signs. She also requested more information regarding the Family Olympics. Outdoor Commission meetings will be starting next month. The first meeting will be at Crystal Highlands. There is a building so if there is inclement weather we will still meet there. The Commissioners are invited to the City Hall Open House on May 18 from 4 to 8 p.m. MRPA will be offering a workshop on playground safety. If Commissioners are interested they should contact Ms. Hackett. The Commission is still looking for members. The "want ad" flyer was distributed at registration and will be distributed at outdoor meetings. We need one member from Ward 3 and the other members can be at large. We have received several donations as a result of a mailing to Crystal businesses. Ms. Hackett distributed a list of gold, silver and bronze sponsors. In addition, several merchandise donations have been received which will be used as prizes the Family Olympics or other such events. The meeting adjourned at 8:04. Respectfully submitted, Jean Montzka Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes June 1, 1994 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:04 p.m. at Crystal Highlands Park by Chairperson Mary Moucha. Members present were: Mr. Ertz, Ms. Hoffineister, Mr. Jungroth, Mr. O'Reilly, Ms. Reid and Ms. Saunders. Also present were: Ms. Hackett, Mr. Tostenson, and Ms. Montzka from the City staff, Councilperson Krueger, liason from the City Council and Councilperson Anderson. The minutes of the May 4, 1994 meeting were approved. Ms. Hackett reviewed and distributed the Vandalism Report, the Community Center Usage Report and the Monthly Activity Report. She pointed out that usage of the Community Center gyms is down because the volleyball league is finished for the season. There had been some vandalism in the Crystal Highlands Park in late March. Ms. Moucha reported that she had become Chairman due to the resignation of Mr. Gentry. The meeting was then opened up for the residents to express their concerns. Among the concerns expressed were the following: There is currently a lot of foul language being used at the basketball court later in the evenings by young adults who live in apartment buildings nearby. Residents were encouraged to call 911 whenever this occurs. Foul language may be a violation of either the noise ordinance or the public disturbance ordinance. Sometimes the police are unable to respond, but the problem is recorded and may result in increased patrolling. Also, Ms. Hackett will discuss the situation with the Police Chief. Ms. Hackett may also contact apartment managers in the area and ask for their help with this. It was also suggested that perhaps a sign saying "no foul language" might serve as a reminder. There was some discussion about the removal or relocation of the basketball court, but many of the residents felt that the basketball court should remain. There was a discussion about an earlier closing time for the park since the park is so close to homes. The park ordinance states 11 p.m. as closing time. There was a discussion about curfew enforcement as there have been some problems with vandalism of cars as well as in the park. The current curfew is 10:00 for 15 years and younger; midnight for 16 to 18 year olds. Residents would like more police patrolling of the area. Residents also commented on missing the 9:00 curfew siren as a time for their own children to come home. One resident expressed her disappointment with the warming house hours. She felt they were closed more than they were open. She suggested having lights on the rink even though the warming house was closed. Ms. Hackett thought that next year it may be necessary to have fewer rinks with regular hours at the rinks they do have. There was concern expressed about the number of dogs being walked in the park without the owners cleaning up after them. It was suggested that the Park Department post the new clean up after your dog signs. One resident expressed her appreciation on the response of the Park Department to a request for extra picnic tables and other services for the Neighborhood Watch picnic. Another resident wondered if there were opportunities for community service projects for older children or teenagers in the parks. It was suggested that anyone interested contact either Ms. Hackett or Mr. Tostenson. Mr. Tostenson requested that residents call either the Park Department or the Recreation Department if they notice broken equipment. The residents were thanked for their attendance and input. Mr. Tostenson reported that the required improvements to the pool have been made. The Health Department will inspect the pool on June 8. Other upgrades have been put off and will be scheduled in on the Five Year Plan. Ms. Hackett reported that preparations for the 1995 budget request begin this month. The goal is to maintain the current budget and not to make any major changes. The Commission was advised to let Ms. Hackett know if they had any new activities they would like to see pursued. Requests for capital improvement projects will be at a later date. Ms. Hackett reported that the letter sent to businesses asking them to sponsor programs has brought in several donations. We have received 12 donations at the $100 sponsorship level. Many of the donations (80 percent) were made without specifying a particular activity. Of those that specified, the Becker Park concerts and the Frolics Family Olympics were most frequently named. The Commissions expressed an interest in pursuing the idea of an Adopt -a -Park program. Ms. Hackett requested the Commission's to review the proposed ordinance regarding golf play on private and public property. It was pointed out that we do not have any designated areas within the parks or the City at this time. Ms. Reid updated the Commission on the activities of the Frolics Committee. There are currently seven queen candidates. The queen candidates will present a fashion show on June 25 at Nicklow's with admission being $8.50. They will also have a car wash fund-raiser at Rapid Oil at Bass Lake Road (County Road 10) and County Road 81 on July 11 from 9:00-2:00. The parade is organized and Ed Brandeen is the Grand Marshall. Buttons will be sold by the Frolics Committee. Mr. Theisen will be arranging the Fun Run. Ms. Hackett reported that Arborfest went well. The entertainment was great and the kids loved the crafts and little trees. Richard Anderson's tree board was also a big hit. Over 100 people were in attendance. Two or three trash barrels have been placed along the Bassett Creek disc golf course at places where trash was being left. The Park Department will watch to see if this alleviates part of the problem. Mr. Tostenson reported that an automatic sump pump has been installed to drain the excess water in the Bassett Creek playground area. Bill O'Reilly reported the need for temporary no parking signs at Bassett Creek near the Babe Ruth playing field. During league play the streets are dangerous for through traffic. This information will be forwarded to Bill Monk. He also reported that the lights at the tennis courts are on at all times. Mr. Tostenson will check the light timer. The meeting was adjourned at 8:20 p.m. Respectfully submitted, Jean Montzka Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes July 6, 1994 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:09 p.m. at Sunnyview Park by Vice Chairperson Jungroth. Members present were: Mr. Froom, Ms. Hoffineister, Ms. Reid and Ms. Saunders. Absent members were: Mr. Ertz, Ms. Moucha, and Mr. O'Reilly. Also present were: Ms. Hackett, Mr. Tostenson, and Ms. Montzka from the City staff, Officer Santrizos from the City Police Department, and Councilperson Anderson from the City Council. Commissioners and City employees introduced themselves to the public and the new Commission member, Mr. Froom, was welcomed to the Commission. The minutes of the June 1, 1994 meeting were approved. Ms. Hackett reviewed the Vandalism Report, the Community Center Usage Report and the Monthly Activity Report. The new tennis clinics are being well received. The Tiny Tot program was changed to a format similar to the Youth Playground program and has doubled in enrollment. Ms. Hackett also reviewed the June Pool Report which indicates that pool attendance has doubled from last year. Ms. Reid and Ms. Hackett discussed the follow-up meeting at Crystal Highlands Park. Since several safety issues were raised at the June Park and Recreation Advisory Commission meeting, a meeting was set up between residents and Officer Tradewell, Crime Prevention Officer from the City Police Department. Officer Tradewell showed a film and discussed with residents measures that could be taken to ensure their safety. Residents were encouraged to contact the Police whenever they have any safety concerns regarding the neighborhood or the park. Ms. Hackett announced that the National Recreation and Park Association meetings will be held in Minneapolis in October of this year. The last time the meeting was in Minneapolis was 12 years ago so Ms. Hackett encouraged the Commissioners to attend and pointed out the workshops specifically designed for commissioners. Commissioners will be asked to indicate their interest in attending at the August meeting. Mr. Jungroth explained the purpose of the public meetings in the park and solicited comments from the public. Among the concerns expressed by the public were the following: Residents recalled instances where there was foul language on the basketball court, lighting of fire crackers in the park, and cars driving on the ice rink, but expressed a satisfaction with the police response to their concerns. Residents expressed disgust with the dog messes which owners are not cleaning up. One resident requested that the walking program at Sandburg be started again. The program was discontinued because school activities which interfered with the walking program were scheduled without notifying the Recreation Department. Ms. Hackett will discuss the possibility of running the program with Jeannie Fackler, the program supervisor. One resident had noticed that the street light had gone out during a recent storm, but was unsure whether it had come back on. He will call Mr. Tostenson if it is still out. Residents were encouraged to call 911 with any reports of misbehavior in the park and to call the Park Department regarding any equipment breakage. Ms. Reid updated the Commissioners on Frolics activities. There are 11 candidate for Miss Crystal. The deadline for any items to be included in the Frolics publicity publication is Tuesday, July 12. The parade is organized although people can still get in. The following people volunteered to help out with Frolics events: Fun Run - Saturday from 7:00-9:00 a.m. Liz Reid Janell Saunders Family Olympics - Saturday from 9:00-1:00 John Froom Janell Saunders Dunk Tank - Saturday from 1:00-6:00 Tom Jungroth Liz Reid Janell Saunders Kiddie Parade - Judging is Sunday Noon Ann Hoffineister Liz Reid Janell Saunders Celebrity Softball Game Sunday afternoon We have not received information as yet, but Commissioners were encouraged to be available. Ms. Hackett updated the Commission on the promotional packages for the pool. Ms. Hackett distributed information on the Recreation Sponsorship Program which has received $5,575.00 thus far. Twenty-three companies have contributed $100 or more. Ms. Hackett showed the Commission the "Resident Parking Only" sign which Mr. Monk has suggested using during league play at the parks. Since the season is almost over, it was decided to put off use of these signs until next year. The Twin Lake Use Task Force would like a representative from the Park Commission. Mr. Jungroth and Ms. Hoffineister both indicated an interest depending on how meetings would fit into their schedule. The meeting adjourned at 8:10. Respectfully submitted, Jean Montzka Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes August 3, 1994 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:02 p.m. at Iron Horse Park by Vice Chairperson Jungroth. Members present were: Mr. Ertz, Ms. Hoffineister, Mr. O'Reilly, and Ms. Saunders. Absent members were: Mr. Froom, Ms. Moucha, and Ms. Reid. Also present were: Ms. Hackett, and Ms. Montzka from the City staff and Councilperson Krueger, liason from the City Council. Commissioners and City employees introduced themselves to the public. The minutes of the July 6, 1994 meeting were approved. Ms. Hackett reviewed the Vandalism Report and the Community Center Usage Report. Rentals for July are down from other months ($2,800 while average is $3,000) since many organizations do not meet during July or plan to have outdoor activities. July is fix up month at the Center. Ms. Hackett also reviewed the Monthly Activity Report and the Pool Report. Attendance at the pool and swim pass ticket sales are up from last year. Wading pool attendance is down from last year. Possibly they are using the wading pool at the Municipal Pool or the New Hope Pool. Mr. Jungroth explained the purpose of the public meetings in the park and solicited comments from the public. Among the concerns expressed by the public were the following: There was some concern expressed about the hours the skating rink would be open. The resident felt that the rink was used weekdays from 5:00-8:30, but use was lower on the weekends depending on the weather. Ms. Hackett reported that the Recreation Department was considering only opening the more popular warming houses for the 1994-95 season. She thought Iron Horse would be one that would be open. It was pointed out that the hockey boards were in need of repair. Ms. Hackett was uncertain as to when they were scheduled for repair on the Replacement Program. Early in the season there were some problems with the satellite toilet being turned over frequently, but since it has been screwed down this has stopped. The lights have not been coming on in the park and some of the lights are broken so it is pitch black in the evening. Ms. Hackett will have the Park Superintendent look into the matter. In the past there had been drug trafficking in the park, but there have been no incidents this year. There is still some hot rodding in the alley next to the park. Ms. Hackett reported on Frolics events. The Dunk Tank made about $400 for the Activity Assistance Fund. Palace Inn won the contest. Ms. Hoffineister wondered if there weren't some way to devise tally sheets for the judging of the Kiddie Parade on the basis of points. The Family Olympics were cancelled. The fireworks were fantastic. Some disappointment was expressed about the lack of bands in the Frolics Parade. Eight people were arrested on Thursday night and then the rest of the weekend went smoothly. There was one complaint received about the mess left after the fireworks (but that may have been about the Fourth of July). Ms. Hackett reported that the City Council has approved Crystal's participation in the Twin Lake Task Force. Ms. Hackett requested that Commission members who were interested in attending the NRPA Congress contact her before the September 2 deadline. Mr. O'Reilly asked what had been done regarding the parking problem on 32nd Avenue North. In July the Commission had decided to begin posting signs in the 1995 season since the 1994 season had ended. The meeting next month will be at Welcome Park. The meeting adjourned at 7:40 p.m. Respectfully submitted, Jean Montzka Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes September 7, 1994 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:02 p.m. at Welcome Park by Chairperson Mary Moucha. Members present were: Mr. Ertz, Mr. Froom, Ms. Hoffineister, Mr. Jungroth, Ms. Lasky, Ms. Reid and Ms. Saunders. Absent members were: Mr. O'Reilly. Also present were: Ms. Hackett and Ms. Montzka from the City staff and Councilperson Krueger, liason from the City Council. Sherry Lasky, a new commissioner from Ward 2, was introduced to the group. The Commissioners and City staff introduced themselves to the residents. The minutes of the August 3, 1994 meeting were approved. Ms. Hackett presented the Monthly Activities Report. She noted that enrollment in swimming lessons was down from August of last year. However, total enrollment is up as this year we ran four sessions while in 1993 we ran only three sessions. She also pointed out that interest in tennis has declined but appears to have stabilized. Ms. Hackett also reviewed the Community Center Usage Report, the Vandalism Report and the Pool Pass Sales Report. Mr. Jungroth announced that Mr. Monk has resigned as Public Works Director and the group expressed their dismay. The meeting was then turned over to the residents who expressed the following concerns: Residents were concerned about the number of people bringing dogs into the park without carrying scoopers. Children run and roll around on the ground in the park in the same areas. There are also dogs running loose in the park. If dogs are running loose in the park, they should call 911 and request that the animal control officer come out. The Commission felt that we should post signs and inform owners of the dog ordinance. One resident reported that the city of Fond du Lac tags dog owners for violations. It may be necessary to have the Police Reserve at Welcome and next spring may be an appropriate time. Residents also expressed concern about litter in the park, especially broken glass and cigarette butts in the children's sandbox. An anchor stake from the hamburger stand was also left in the ground from the Frolics. They were encouraged to call the Park Maintenance Department --531-1158. One resident reported that her children found pornographic cards left lying in the park. One resident wondered what was being done about vandalism and crime in the area. She was encouraged to call the Police Department Crime Prevention Officer to see about setting up a Neighborhood Crime Watch group. Residents complained about loud music late at night in the park, some of the noise coming from cars cruising the area. One resident inquired about the curfew in Crystal. Curfew is 10:00 p.m. for 15 year olds and under and midnight for 16 and 17 year olds. The park closes at 11:00. Residents wished they still had the 9:00 siren so they could tell their children to come home when the siren went off. There was an inquiry regarding the rules about drinking in the park. Drinking is forbidden in the parks unless a permit is issued by the City Council. To get around this rule ball players are drinking in neighboring front yards and leaving behind empty six packs. Residents were encouraged to call 911. During the games there is a lot of vehicle and pedestrian traffic down the alley at 45th and Vera Cruz. The resident was concerned about a pedestrian being hit by a car racing down the alley. The resident was wondering if the alley could be made one-way. He was encouraged to contact the Public Works Director to discuss the problem and possible solutions. Residents also express concern about cars driving 40 miles per hour through the stop sign. This probably happens more at night but does occur during the day. Another resident felt it occurred between 2:00 and 4:00 in the afternoon. They felt it was time to start ticketing people for this violation. One resident expressed the opinion that the park is in best condition it has ever been, probably due to the nice summer with the appropriate amount of rain but also because of the maintenance the park has received. The residents were thanked for their comments. Since the City Council will be holding hearings on the budget on December 7 and Ms. Hackett and the Public Works Director will be attending that meeting, the following was moved by Mr. Jungroth and seconded by Ms. Hoffineister: The Park and Recreation Advisory Commission will hold its December meeting on December 14 rather than December 7 as regularly scheduled. Motion passed, unanimously. Ms. Hackett reviewed the PIR/CIP Requests pointing out that the requests were for maintaining what we have rather than to finance new things. Ms. Hoffineister wondered about the replacement of the hockey boards at Iron Horse Park and Ms. Hackett explained that the broken boards would be replaced through the regular park maintenance budget before the skating season begins. A concern was expressed that the widening of the pavement at Bassett Creek could not wait until 1996. However, Ms. Hackett pointed out that this might be done as part of the Highway 100 project which will be financed by MNDOT. Next month we will be meeting at the Crystal Community Center and we will have committee meetings. Ms. Hackett will inform people of which committee they are on. Mr. Froom volunteered to be on the Marketing Committee and Ms. Lasky will be on the Special Events Committee. Ms. Reid reported on the Frolics. She felt it was best we ever had --and there is more money coming in. The secretary is contacting all the high schools in the state to try to get more bands in next year's parade. The new royalty have appeared at several functions already. The fireworks were awesome and well received. _ Ms. Hackett announced that at the next council meeting Bill Monk will be asking for funds for pool upgrading for 1995. They will also be considering membership for the Lake Use Task Force (Twin Lake). It was suggested that we print business cards with the telephone numbers which we frequently give out at the public meetings --Park, Recreation, Police, and Public Works, for example. Meeting adjourned at 7:53. Respectfully submitted, Jean Montzka Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes October 5, 1994 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:10 p.m. at the Crystal Community Center by Chairperson Mary Moucha. Members present were: Mr. Ertz, Mr. Froom, Ms. Lasky, Mr. O'Reilly, Ms. Reid and Ms. Saunders. Absent members were: Ms. Hoffineister and Mr. Jungroth. Also present were: Ms. Hackett and Ms. Montzka from the City staff. The minutes of the September 7, 1994 meeting were approved. Ms. Hackett reviewed the Community Center Usage Report. Rentals are up from August because organizations have started meeting again. $2,800 in rental revenues is about average. There are a few times when there are no activities and at those times the building is closed. Usage is expected to increase in October when the Volleyball Program begins. Ms. Hackett also reviewed the Monthly Activities Report. Enrollment in the soccer program is up from last year. This is a combined program with the Robbinsdale Park and Recreation Department and St. Raphael's and other area schools. Attendance at the Arts in the Park program was down from the previous year --probably due to the hot weather. The program continues to be a popular program, costing the City $3,000 with the remaining $5,000 being paid for by donations. There was no Vandalism Report as Mr. Tostenson was injured in a car accident and has been unable to return to work. Crystal -New Hope -Plymouth Swim Club has requested the use of the Crystal Municipal Pool for a swim meet in 1995. The last time this swim meet was at Crystal, we removed portions of the waterslide and the waterslide suffered structural damage. Mr. Tostenson was researching the problem to prepare a report to present to the Commission. Several members of the Commission felt that we should accommodate this request if possible. There was concern that $1,100 was not an adequate rental fee for this event particularly because of the possibility of damage to the waterslide. The Club my be willing to pay more. It was suggested that the Club buy insurance to cover damage to the waterslide. This meet is the weekend of the Frolics and could bring in lots of business. The following motion was made by Mr. O'Reilly and seconded by Ms. Reid: Action on the request from the Crystal -New Hope - Plymouth Swim Club for use of the Crystal Municipal Pool for the swim meet in July of 1995 should be tabled until the staff report has been completed. Motion passed, unanimously. Ms. Hackett summarized the issues and comments made at the outdoor meetings. She also separated the comments into areas of supervision. Ms. Hackett will write a letter to the Police Chief outlining those comments which are the concern of the Police Department. Those concerns which involve the Park Department will be brought to the attention of the Park Superintendent when he returns to work and those involving the Public Works Department will be discussed with the new Public Works Director when that person is hired. At the next meeting the Commission will look into park closing time and a possible ordinance change. One alternative is to change all park closing times to 9:00 p.m. and make an exception for Becker being open until 11:00 p.m. Mr. O'Reilly pointed out that every park commented on dog problems and wondered if it wasn't time to become more strict on the enforcement of the dog laws. It was felt that the "sting" at Bassett Creek Park had done some good and that more "stings" were needed. Another opinion was that it was time to give tickets instead of just warnings. Another possibility was to send a questionnaire to residents thereby getting the message across that if there were no immprovement the City might do something about the problem. Mr. Ertz said that Plymouth had looked into changing their signs using the public health approach --for example, "Dog waste is unhealthy for children." Sign should also say that this is against the law and have number to call (911) if they see violations. In addition to dog signs, other signs are also needed in the parks. Park rules and regulations should be posted. The number to call (531-1158) for maintenance and repairs should also be posted. When there is vandalism, a sign should be posted telling that vandalism has occurred, the cost of repair, and an offer of a reward for information leading to the apprehension of the person(s) responsible for the vandalism. The dog sign and other signs should be discussed with Mr. Tostenson and the new Public Works Director. Ms. Hackett reviewed the memo from Ms. Opat regarding the 1994-95 Warming House Season. The following parks would have warming house facilities with hours from 4:00-8:00 Monday -Thursday, 4:00-8:30 Friday, 10:00-8:30 Saturday, and 1:00-5:00 Sunday: Lions Valley Place, Bassett Creek, Welcome, Forest, Iron Horse, Broadway and Twin Oak. The following parks would have rinks: Crystal Highlands, Yunkers, Skyway, North Bass Lake, Lee and Cavanagh. The following rinks would be eliminated: Sunnyview, North Lions, Fair and 38th and Florida. The recommendation for closure was based on safety, another rink close by or if the park is considered a passive park. This will be reviewed every year as needs change as neighborhoods change. Next year it might be different parks. The Commission discussed the goals of an "Adopt a Park" program. Should this be for park clean up and maintenance or for monetary donations for purchases of equipment? As there were so many ideas and different approaches, it was decided to set up a Committee to make recommendations. Ms. Hackett will do some research on other "Adopt a Park" programs and report back to the group. Mr. Ertz reported on the Long Range Planning Committee meeting. They reviewed the 1995-99 PIR Plan. The Committee felt that we owe a responsposibility to take care of what we already have and that is the priority. As far as the wish list, they felt the Golf course could be removed from the list as, based on the findings of the Golf Committee thus far, it appears that the land doesn't exist to have a golf course. Also, the update of the frisbee golf course may be held up by the Highway 100 project. Mr. O'Reilly reported on the Marketing Comittee meeting. They are looking into revision of the sponsorship program. The Committee would also like to have individual and family memberships. They also discussed Recognition Night for donators. They will have another meeting and report to the Commission next month. Ms. Reid reported on the Special Events Committee meeting. They had met with Ms. Opat of the Recreation Department who reported on the special events planned for the next three months. Twenty-one teens had signed up for the Haunted Halloween Scavenger Hunt by the third day registration and registration was still going on. The Halloween party for the elementary school children is a joint venture with the Robbinsdale Park and Recreation Department. In November there will be a fowl shooting contest. Winterfest will be held in December and the Commissioners will be asked at the November meeting to volunteer to help out with the program. Ms. Reid reported on the activities of the Crystal Frolics Committee. All the bills have been paid for the 1994 Frolics and they are still solvent. The dunk tank brought in $420 for the Activity Assistance Program. The Crystal Royalty will be in the University of Minnesota Homecoming Parade and the Anoka Halloween Parade. They are also scheduled to be at Winterfest and Ms. Hackett wondered if the Royalty could be at some of the other fall special activities. Ms. Hackett discussed the implications of the Data Privacy Act which went into effect on August 1. Participants must now sign a form giving permission to give out their name and address information. Without this permission, one problem has been that instructors and coaches do not have the phone numbers of participants and need to notify participants of cancellations due to bad weather or illness of instructors. Deven Bispala has been hired as Interim Recreation Supervisor during Renee Opat's maternity leave. She will start on October 17 and will come to the November meeting. The Minnesota Recreation and Parks Association will be having a workshop on "A 'Grass Roots' Look at Parks and Recreation" on November 16. Ms. Hackett asked that Commissioners let her know if they wished to attend so that she could request the $10 registration fee from the City. The Police Department is having a problem with people skating on the tennis courts. The ordinance says skateboards not in-line skates. These in-line skates also harm the surface of the tennis court. Also, the Department is considering designating a rink for roller hockey. Mr. Tostenson will present a recommendation at the next meeting. Applications for the Public Works Director position will be accepted until October 14. Ms. Hackett announced that she had tickets for the product displays at Exhibit Hall at the National Recreation and Park Association Conference on Saturday, October 15, for anyone who wanted them. The meeting adjourned at 8:30 p.m. Respectfully submitted, Jean Montzka Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes December 14, 1994 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:07 p.m. at the Crystal Community Center by Chairperson Mary Moucha. Members present were: Mr. Ertz, Ms. Hoffineister, Mr. Jungroth, and Mr. O'Reilly. Absent members were: Mr. Froom, Ms. Laskey, Ms. Reid and Ms. Saunders. Also present were: Mr. Krueger, Council Liaison, and Ms. Hackett, Mr. Tostenson and Ms. Rein from the City staff. The minutes of the November 2, 1994 meeting were approved as sent. Ms. Hackett reviewed the Monthly Activities Report and Community Center Report, highlighting major events. Mr. Tostenson reviewed the Monthly Vandalism Report. Mr. O'Reilly suggested the Commission work on a reward program for reporting vandalism. Ms. Hackett will investigate. Ms. Moucha informed the Commission of the Truth in Taxation meeting that was held December 7. Our Commission was represented by four members. The main concern from residents seemed to be that their property valuations rose dramatically which resulted in a major tax increase. These concerned residents were given options to try to resolve their situations. No one commented on city expenditures. The Commission discussed the Tree Board memo from Marcia Holmberg. It was suggested that the Park and Recreation Advisory Commission continue as the Tree Board and include the two interested people from the EQC. The Tree Board would meet quarterly prior to a Park and Recreation Advisory Commission meeting. Ms. Hackett will talk to Ms. Holmberg regarding this suggestion. The park closing hours were discussed. Ms. Hackett distributed a survey on neighboring cities park hours. There seemed to be a trend toward 10 p.m. closings except at special facilities. Moved by Mr. Jungroth and seconded by Ms. Moucha to recommend that park closing hours be changed to 10 p.m. except at Becker Park and by special permit. Motion passed unanimously. Ms. Hackett will check with the City Attorney on wording and the process. An In -Line Skate ordinance was discussed. Ms. Hackett distributed the Hennepin Parks ordinance. The Commision liked the wording in the definition. Discussion centered on prohibiting in-line skating everywhere except where designated. Mr. Ertz pointed out that there is probably more liability in having designated areas since they must be signed and properly maintained. The Commission then discussed signage of areas we do not want in-line skaters to use. Ms. Hackett will check with the City Attorney regarding proper wording for an ordinance and signs. The guidelines for Adopt -A -Park were reviewed. The Commission thought the working document was good and could be used to present the program to the Crystal Lions and VFW groups. Ms. Hackett will put this together for these two civic groups for presentation in January. Elections of officers was tabled until next meeting. There was not a Crystal Frolics Committee report. Ms. Hackett informed the Commission that Tom Mathison has accepted the position of Crystal Public Works Director. He was with the City of Coon Rapids. He will start January 3, 1995. Ms. Hackett reported that the 1995 pool fees have been submitted to the City Manager and should be sent to the City Council in January. Ms. Hackett informed the Commission that Mr. Froom has resigned from the Commission. Mr. Krueger told the Commission that there will be a new process in filling Commission openings. Mayor Meintsma has suggested a personal interview situation for Commission applicants. The format and specific details are still being worked out. Also unknown at this time is if the new process will apply to current Commission members as their term expires. The Winterfest event was reviewed. It was a huge success! Many favorable comments were heard from participants. Staff has made some suggested changes for next year. The meeting was adjourned at 8:25 p.m. Respectfully Submitted, Beth Rein Recorder