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1990 PRC MinutesCRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes January 3, 1990 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:04 p.m. by Chairperson Bill Gentry. Members present were: Mr. O'Reilly, Ms. Spaulding, Mr. Sochacki, Ms. Moucha, Mr. Theisen and Ms. Pitts. Also present were: Mr. Irving, council liaison, Mr. Grimes, councilmember, and Mr. Brandeen and Ms. Hackett from the department staff. Mr. Irving was welcomed as the new City Council liaison member. The minutes were approved as sent. Ms. Hackett reviewed the monthly report highlighting major activities. The winterfest evaluation was reviewed. More holiday decorations at Becker Park was discussed. Ms. Hackett reviewed the plans for Lions Sno Fun Day. The following members offered to help: Ms. Saunders, Mr. Gentry, Ms. Pitts, Mr. O'Reilly and Mr. Sochacki. The 1990 committee assignments were discussed: Long Range Planning: Gentry, O'Reilly, Theisen, Moucha, and Spaulding Special Events/Promotions: Reid, Saunders, Sochacki and Pitts. Committee meetings will be held at next month's meeting from 7-7:30 p.m. Mr. Brandeen reviewed the 1989 Swimming Pool Report. Season ticket rates will be discussed at the February meeting. The department will conduct a survey of neighboring communities' season ticket rates for 1990. The Community Center dedication program was discussed. The sub -committee will meet January 10. The donation letter was reviewed. Mr. Brandeen will attend the January 11 business association meeting to discuss grand opening plans and donation opportunities. Mr. Brandeen reviewed plans for the water slide. Bid specs will be available in mid-January with the award decided in mid-February. Mr. Brandeen reviewed the slide rates. The Commission discussed a resolution honoring Mark Hoffmann for his service to the commission and the city. Moved by Mr. O'Reilly and seconded by Ms. Moucha to recommend to the Council the resolution honoring Mark Hoffmann. Motion carried -unanimous. Mr. Sochacki informed the Commission of a walking program he organized for residents of his building. Mr. Brandeen suggested that his program be adapted to the Community Center. Mr. Theisen discussed the possibility of holding a fund- raising race in Crystal for Dick Beardsley. Several organi- zations are investigating the possibility of having these races as fundraisers to assist the Beardsley family with medical expenses. The race would be separate from the Frolics. The organizers are still investigating possible sites. Mr. Theisen will update the Commission if Crystal is considered as a site. The Commission will discuss 1990 summer meeting locations at the next meeting. The meeting was adjourned at 8:30 p.m. Respectfully submitted, Gene Hackett Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes February 7, 1990 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:08 p.m. by Chairperson Bill Gentry. Members present were: Ms. Reid, Ms. Moucha, Ms. Pitts, Ms. Spaulding, Ms. Saunders, Mr. Irving, council liaison; Mr. Monk, city engineer; Mr. Brandeen, Ms. Hackett and Ms. Hinz from the department staff. Ms. Hinz was introduced as the new department Program Supervisor - a permanent part-time position. The minutes were approved as sent. Ms. Hackett reviewed the January monthly report, highlighting major activities. The 4th quarter report was also reviewed. Ms. Hackett distributed copies of the year end report. Mr. Theisen commended the staff on the overall recreation program. Mr. Monk made a presentation regarding the Yunker Park drainage system. He reviewed the problems that had occurred and the possible solutions that were discussed. At this time Mr. Monk recommends to construct a 2 -foot berm along the southern park boundary with a swale to the street to hold water within park boundaries. New Hope residents (3) along the southern boundary attended this meeting and felt that this may help the flooding problem with the exception of the 11100 year rain". Moved by Ms. Reid and seconded by Mr. Theisen to recommend to the Council the acceptance of the Yunker Park drainage construction plan as presented by Mr. Monk. Motion carried -unanimous. Mr. Brandeen reviewed results of Mr. Brandeen recommended raising help cover the expected increases The proposed new rates are: Resident family Resident single Non-resident family Non-resident single Daily admission a swim pool rate survey. season tickets rates to in staffing and chemicals. $36.00 $23.00 $46.00 $28.00 $ 2.00 Moved by Ms. Pitts and seconded by Ms. Moucha to recommend to the Council the 1990 swimming pool rates as stated. Motion carried -unanimous. Ms. Reid reviewed the last Crystal Frolics meeting. All of last year's events will be held. A bike race will be an added event. The Frolics committee plans to ask the Council to support the parade as they have in the past. The Committee is discussing changing the Sunday schedule in regards to the Celebrity Softball game, coronation and championship games. The discussion concerning the Babe Ruth use of North Lions Park was postponed as a written request has not been received. The Commission discussed the Crystal -New Hope Swim Club request to use the pool for a swim meet July 27-29. Moved by Ms. Moucha and seconded by Mr. Theisen to recommend to the Council that the Crystal -New Hope Swim Club be allowed use of the Crystal Municipal Pool July 27-29. Motion carried -unanimous. The Commission set the summer meeting schedule: June 13 Welcome Park July 11 Crystal Highlands Park August 1 Iron Horse Park September 5 MAC Park The plans for the Community Center dedication were discussed. Ms. Hinz reviewed the progress made on planning events. The sub -committee will meet Tuesday, February 13. Dog problems in the park were discussed. Bassett Creek Park is heavily used by dog owners who do not follow ordinances. The Commission discussed doing more promotion on this problem. Flyers will be distributed through schools and articles submitted in the City Newsletter. Another suggestion is to ask Chief Mossey if the CSO's can patrol park areas and watch for dog violations. The Commission sub -committees will meet at the next meeting. The Sno Fun Day will be cancelled due to lack of snow. Mr. Brandeen informed Commission members of the MRPA Conference to be held Feb. 28 -Mar. 2 in Bloomington. Anyone wishing to attend should contact Mr. Brandeen. The bid opening for the waterslide is February 13 and the recommendation will be discussed at the February 20 Council meeting. Mr. Brandeen informed the Commission members of the $8,.200 donation to the department from Celebrity Bowl. The meeting was adjourned at 8:44 p.m. Respectfully submitted, Gene Hackett Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes March 7, 1990 Committee meetings were held 7-7:45 p.m. The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:45 p.m. by Chairperson Bill Gentry. Members present were: Mr. O'Reilly, Ms. Reid, Ms. Pitts, Ms. Saunders, Ms. Moucha and Mr. Theisen. Also present were: Mr. B_randeen and Ms. Hackett from the department staff. The minutes were approved as sent. Ms. Hackett reviewed the monthly report highlighting major activities. Mr. O'Reilly reviewed the February Crystal Frolics committee meeting. The 1989 event budget was reviewed and the proposed 1990 budget was discussed. The city may not be able to assist the Frolics Committee with funding as has been done in the past. The Committee discussed raising the queen sponsorship fee. The Commission sub -committee on the Grand Opening discussed their last meeting. The invitations and the program will be finalized. The next meeting is March 13. Ms. Moucha suggested the Commission sponsor a 1990 Park Awareness Week as was done last year. Local scout groups will be contacted. This event will be held in May possibly to tie in with Arbor Day. Mr. Brandeen will contact scout groups. The Commission will discuss this in detail at the April meeting. Mr. Gentry suggested that the following articles be incorporated into the Park & Recreation Spring/Summer newsletter: 1. Dog problems 2. Park Awareness Week 3. Vandalism costs Ms. Hackett updated the Commission on the progress of the _joint summer programs between the School District and the cities. Mr. Gentry informed the Commission of the proposal concerning outdoor phones in parks that was discussed at a neighborhood watch meeting. These phones would be useful to get emergency assistance when the park buildings are closed. Mr. Brandeen said the cost is $48 per month per phone. Only Becker Park has a year-round phone. Discussion centered around the costs involved and the possibility of vandalism. At the conclusion of discussion, the Commission decided that due to costs involved, this project would not be pursued. Mr. Brandeen reviewed ideas on marketing the Waterslide. A discount coupon will be offered in the summer newsletter. Brochures will be printed. Group rates will be offered. A "Name the Waterslide" contest will be organized. Mr. Brandeen informed the Commission that Mr. Sochacki resigned from the Commission. The Commission discussed the city park map and the Grogan Park site. Currently the park is known as Grogan Park, site of the Crystal Municipal Pool. The Commission decided to expand the park and sign it: Grogan Park - site of the Crystal Community Center and Crystal Municipal Pool. Ms. Reid reviewed the MRPA Conference panel discussion that she and Councilmember Grimes were participants. The session was well received. She suggested that a topic of "Successful Bond Issues" be included in a future MRPA Conference. The meeting was adjourned at 9:15 p.m. Respectfully submitted, Gene Hackett Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes April 4, 1990 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:10 p.m. by Chairperson Bill Gentry. Members present were: Ms. Saunders, Ms. Pitts, Ms. Reid, Ms. Spaulding, Ms. Krogstad, Mr. Theisen, Mr. O'Reilly and Ms. Moucha. Also present were: Mr. Irving, council liaison, and Mr. Brandeen and Ms. Hackett from the department staff. Mary Krogstad was welcomed to the Commission. The newest Commission member, Rollie Smothers, was unable to attend. The Commission reviewed the Community Center Grand Opening Dedication Week plans. To date, $6,800 have been received in donations for the events. The sub -committee set their next meeting for April 17 at 7:30 p.m. at City Hall. Mr. Brandeen updated the Commission on the Community Center construction progress. The bathroom problem in the senior citizens meeting area has been resolved. Ms. Hackett reviewed summer recreation programs to be held at the Community Center. Mr. O'Reilly reported on the last Crystal Frolics Committee meeting. The events are finalized. The committee will sell ads for a tabloid. The prices have increased over last year's. The raffle tickets are ready to go, but the group now needs a license to distribute them. The carnival is confirmed. Doyle's Lanes will sponsor the sky divers. The K.C.'s may sell concessions at Welcome Park. The Crystal Frolics Committee treasury balance is $12,750 (approximate). The Commission discussed Park Awareness week. Mr. Brandeen has been in contact with several scout troops and cub packs interested in a park clean-up for April 22 - Earth Day. The Commission decided that the Earth Day clean-up would be in lieu of a Park Awareness week in May. Each Commission sub -committee summarized the results of their meetings held last month. Long Range Planning: Updated 5 -Year Plan. Year 1991 was revamped and several items were moved to 1995. Public Relations/Special Events: Discussion was held concerning upcoming events and ways to publicize them. Promotional items were also discussed. Mr. Brandeen informed the Commission of the City Council's decision regarding the 5 -Year Plan. There is a concern over money available since the State may cut additional city/ state aids money. The Council decided to fund the play- ground equipment at three parks as stated in the 1990 request. The other items are placed on hold at this time. The Commission discussed re -prioritizing the remaining items. Items #2 (Golf Course Feasibility Study) and #3 (Wildlife Intrepretive Study) are still considered priority items by the Commission. The Commission will wait until State aid funding is known to request these items. Items #4 (Bassett Creek Picnic Bldg.) and #5 (Bassett Creek Night Light) were deleted by the City Long Range Planning Commission. Mr. Irving suggested combining the night light with parking lot terracing in 1991. Mr. Brandeen will prepare a full explanation of requested items and present that to the Council. Metro -wide publicity for the waterslide was discussed. Ideas were brainstormed: Mpls.-St. Paul Magazine Posters in local businesses Advertise on the inside of buses Flyers to other cities, churches, daycare centers, etc. Promotions thru radio, TV, CATV Newspaper ads Flyers at summer school registration Use the Miracle video tape on CATV Talk radio Waterslide construction begins May 1. Mr. Gentry asked about the status of the facility use requests by the Babe Ruth and the Lions Club. Mr. Brandeen informed the Commission that a written request has not been received from the Babe Ruth and that the Lions have not supplied the additional information requested by the Commis- sion. The meeting was adjourned at 8:40 p.m. Respectfully submitted, Gene Hackett Recorder Crystal Park and Recreation Advisory Commission Grand Opening Sub -Committee Minutes April 17th, 1990 The Grand Opening Committee met on Tuesday, April 17th, 1990 to discuss the Grand Opening schedule of events. Members present were: Ms. Moucha, Mr. Gentry, Ms. Saunders, Mr. O'Reilly, Mr. Theisen, Ms. Reid, Ms. Pitts and Mr. Brandeen, Ms. Hackett, Ms. Hinz from the department staff. Ms. Hinz reviewed the finalized events. The Sub-Committe reviewed the list of non-profit agencies to be invited to the Community Information Fair during the Open House. Mr. O'Reilly and Mr. Theisen will co-chair the responsibility of finding a celebrity basketball team to play the Minnesota Viking Basketball Team on Family Night. Council members, civic groups and the City Manager will be invited to play. The team will be made up of players who want to have fun and don't get too serious. We will need 20 people to fill the team. Committee reviewed the updated donation list and the expenditures during the Grand Opening. Projected expenditures $9360.00. Projected income $10,700.00 The decoration proposal from Big Top Balloon was reviewed. The projected decoration expenditures is $1500.00. The Committee discussed and approved the black and white color scheme for the Grand Opening events. Gene and Renee to meet with Big Top Balloon to finalize decorations for the Grand Opening. Committee reviewed and discussed the Pepsi Grand Opening Proposal. Refreshments were discussed. Popcorn and pop will be available during the Open House for $.25 and pop will be available during the rest of the Grand Opening week for $.25. Pepsi will provide 500 logo cups. We will be purchasing additional logo cups. Pepsi will donate doorprizes for the Grand Opening. The prizes will be distributed during the Waterslide Dedication, The Open House, and Teen Night. Committee approved the copy for the giveaway ma:net. The start and end times will be added to the d_-nner ticket. Gene will check to see if the printing on the :=cke:. can be done in script form. The finalized dinner menu was reviewed. The cc-st for the dinner will be $9.89 per person. The Grand Opening invitation was reviewed and iinalzed. Printing on the invitation will be done in script. The invitation will be ready on May 1st, 1990. The committee discussed the possibility of going wi `h Complete Beverage Service. The company would provide bartenders, insurance, beverages and delivery. Gene and Renee will meet with Complete Beverage Service :o receive further details on what their service provides. The sub -committee discussed and approved Paddle Tennis for Adult Recreation Night and the CrossTrailors fcr the open House. The next topics of discussion will be the duty roster and the dinner giveaway. The next Sub -Committee meeting will be May 1st,. 1990 at Becker Park. Please bring helpers to address envelopes. CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes May 1990 The regular meeting of the C Advisory Commission was call Chairperson Bill Gentry. Me Ms. Moucha, Ms. Saunders, Mr Theisen, Mr. O'Reilly and Ms Mr. Irving, council liaison, Hackett from the department rystal Park and Recreation ed to order at 7:10 p.m. by tubers present were: Ms. Reid, . Smothers, Ms. Pitts, Mr. . Krogstad. Also present were: and Mr. Brandeen and Ms. staff. The minutes were approved as sent. Ms. Hackett reviewed the monthly report highlighting major activities. The Commission reviewed the Community Center dedication plans. The invitations are ready. Events are finalized. The magnet giveaway has been ordered. A decision will be made later in regards to beverages for the dedication din- ner. The sub -committee set their next meeting. The Commission"discussed the concept of "Parties in the Park" as suggested by Yunker Park resident, John Post. The concept involves selecting a liaison at each park location who would plan a neighborhood get together to take place at the park. The neighborhood group would decide what type of event would be planned. Events could include anything from an informal coffee to a block party. Mr. Brandeen said that this had been done before in 1976 during the Bicentennial and was successful. Mr. Gentry felt that this program would would bring about better park awareness and resident involvement. The greatest task would be to find the liaison for each park. Mr. Brandeen suggested scheduling an infor- mational meeting and try to target a few park areas as :a pilot project. Mr. Gentry suggested having this as an agenda item at the outdoor park meetings and trying those locations as pilot projects. The outdoor meetings will be held at: Welcome, Iron Horse, Crystal Highlands and MAC parks. A theme for the project was suggested: "The Parks are Yours... Celebrate Parks." Mr. Brandeen reviewed the plans for the new playground equipment at North Bass Lake, Skyway and North Lions parks. Bids will be awarded in late May and construction will begin later this summer. Mr. Brandeen distributed booklets describing in detail the 1990 request for 5 -Year Plan items. The Council decided to wait with funding decision until the state legislature decides on aids to cities. The Commission reviewed the booklets. Mr. Brandeen and the Commission will make the presentation of this information to the Council at a later date. Mr. Brandeen updated the Commission on the Community Center construction. The department moved today. Several areas of the building are still under construction and are not ready for occupancy. Mr. O'Reilly reviewed the last Crystal Frolics meeting. Several items were discussed: - Queen candidate fee was raised to $150. - $4,500 in softball prize money will be awarded. - The parade has 51 applications - no marching bands. - The raffle is in doubt as there is licensing problems so other alternatives are being considered. - Events planning is going well. - Ads for the brochure will be sold - help is needed. Promotional items for the waterslide and Community Center were discussed. T-shirts and hats are being considered. Department staff will gather information on design. Some costs were discussed. Mr. Smothers informed the Commission that the Lions Club may provide transportation for seniors from Calibre Chase to attend the Senior Day for the Community Center Grand Opening. The next meeting will be June 13 at Welcome Park. Mr. Gentry informed the Commission that Hennepin Parks closed the French Park playground because of safety concerns. The meeting was adjourned at 8:28 p.m. Respectfully submitted, Gene Hackett Recorder CRYSTAL PARK AND RECREATION Minutes September 5, ADVISORY COMMISSION 1990 Commissioners toured MAC Park prior to the meeting. The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 8:05 p.m. by Chairperson Bill Gentry. Members present were: Mr. O'Reilly, Ms. Moucha, Ms. Spaulding and Mr. Theisen. Also present were Mr. Grimes, city councilmember, and Mr. Brandeen and Ms. Hackett from the department staff. The minutes were approved as sent. Ms. Hackett reviewed the monthly report, highlighting major activities. Mr. Brandeen reviewed the Swimming Pool preliminary financial report. The report will be updated as expenses are updated with current billings. Commission members discussed the informational document con- cerning our Commission. Mr. Dulgar suggested that other " commissions may use this as a format to prepare a similar type. Moved by Ms. Spaulding and seconded by Mr. O'Reilly to recommend to approve the concept of an informational document concerning the Park and Recreation Commission and to approve the specific document as presented and forward it to the City Manager to be included with Park and Recreation applica"t"ions. Motion carried -unanimous. The Commission discussed the 5 -Year Plan presentation made to the City Council. Mr. Grimes informed the Commission that opportunities for discussion of the city comprehensive plan will be scheduled in October. Commissions will be invited. A discussion and review of the 5 -Year Plan will be placed on the October agenda. Mr. O'Reilly updated Commission members on the Human Rights Day event. Ms. Hackett informed the Commission of department -sponsored Halloween events and asked for assistance at these events. Publicizing city events was discussed. A variety of types of signs, banners, etc. was mentioned. Mr. O'Reilly suggested that the city needs a publicist who could co- ordinate publicity for all civic functions. Twin West Chamber was suggested as a contact for publicity. This item will be further explored at a future meeting. Mr. Gentry read a thank -you from the Crystal Frolics commit- tee. Mr. Brandeen informed commissioners of the bid opening for playground equipment for three areas: North Lions, North Bass Lake and Skyway parks. The meeting was adjourned at 9:02 p.m. Respectfully submitted, Gene Hackett Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes October 3, 1990 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:10 p.m. by Chairperson Bill Gentry. Members present were: Mr. O'Reilly, Ms. Spaulding, Ms. Pitts, Mr. Smothers, Ms. Saunders and Mr. Theisen. Also present were: Mayor Herbes; Mr. Irving, council liaison; Ms. Warner and Ms. Museus from the City Human Relations Commission; and, Mr. Brandeen and Ms. Hackett from the department staff. The minutes were approved as sent. Ms. Warner and Ms:--Mus-eus-reviewed plans for the October 20 Human Rights Day. The Park and Recreation Commission will assist with this event. Entertainment, crafts and food are planned. Ms. Hackett reviewed the monthly report highlighting major activities. The Commission discussed the organization of a marketing sub -committee for park and recreation events. This group will be a committee of the whole and will meet at 6:30 p.m. every other month. Further discussion focused on the need for a publicist for the entire city. Someone who would work with city events, community and business groups to publicize the city. Mr. Irving suggested that this concept should be defined more clearly and then brought to the City Council for discussion. The sub -committee will meet at 6:15 p.m. on November 7 to discuss these items: 1. Marketing the pool/waterslide facility for 1991 2. Role of a publicist for city functions Mr. O'Reilly reviewed the last Crystal Frolics meeting. Events were reviewed and suggestions made. Areas of con- cern included Budweiser publicity and the problem of some residents not able to get into their homes during the parade. These matters will be handled differently for 1991. The Lions plan to sponsor the fireworks next year. Ride tickets will be pre -sold. The Commission discussed neighborhood meetings. Many posi- tive comments were heard this year. A police officer should attend each meeting since many comments concern police matters. The Adopt -A -Park concept needs to be marketed and publicized more. It was suggested that the Commission meet at Becker Park for one of the meetings in 1991. The 5 -Year Plan was discussed. The changes made by the sub- committee were reviewed. The Commission discussed "Frisbee Golf." Mr. Brandeen pre- sented a site plan for a practice course at Bassett Creek Park. This course would have nine "holes" and cost around $400 to construct. If this practice course was constructed and proved to be heavily used, then a regulation course may be constructed. Mr. Gentry reported that he has been to the course at Lone Oak and has seen 20-30 people on the course at various times during the day. This type of activity increases the number of people in the park and cuts down vandalism. The Commission felt that this may make a good pilot project. Mr. Brandeen will get more information on specific details such as equipment and design. Mr. Brandeen informed the Commission of the Council's action regarding the concrete slab dance floor at Becker Park. The Council has referred this matter back to the Commission for a recommendation. Moved by Mr. Smothers and seconded by Ms. Saunders to recommend to the Council the acceptance of the $3,000 donation from the Lions Club to be used for a concrete slab dance floor at Becker Park. Motion carried - unanimous. Mr. Irving felt the Council had some concerns about the construction of the dance floor. The concerns include: safety factors, location of the slab, effect on park use, specs and drawing of the slab. Mr. Brandeen will prepare a drawing for the Commission to review at their next meeting. Mr. Brandeen will prepare a drawing for the Commission to review at their next meeting. Moved by Mr. Smothers and seconded by Mr. Theisen to recommend that the Park & Recreation Director prepare a sketch of the dance floor area for the next meeting; and, if accepted, send it along with a recommendation and a copy of the previous motion to the Council. Motion carried - unanimous. Mr. Smothers informed the Commission that the Crystal Lions Club will discuss sponsorship of the hayrides for Winter - fest. The meeting was adjourned at 9:15 p.m. Respectfully submitted, Gene Hackett Recorder CRYSTAL PARK AND RECREATION Minutes November 7, ADVISORY COMMISSION 1990 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:09 p.m. by Chairperson Bill Gentry. Members present were: Mr. O'Reilly, Ms. Pitts, Mr. Smothers, Ms. Reid, Ms. Saunders, Ms. Spaulding and Mr. Theisen. Also present were: Mr. Brandeen and Ms. Hackett from the department staff. The minutes were approved as sent. Ms. Hackett reviewed the monthly report, highlighting major activities. A new agenda item, "Chairperson's Report", was added to the agenda. Mr. Gentry thanked Commission members and staff for their help with Human Rights Day. The Park and Recreation Commission will continue its involvement with the Human Relations Commission for future events of this type. Mr. Gentry also asked for Commission input regarding making a recommendation to the Council about having the Park and Recreation Commission provide concession stands for various Community Center events and then using the profits to estab- lish a fund for park and recreation or other projects that are not budgetted. The Commission discussed this concept and decided to table further discussion until an opinion from the city finance director can be obtained. Mr. Brandeen distributed copies of the revised 5 -Year Plan. The Commission discussed the Lions Club donation of a con- crete slab for a dance floor at Becker Park. Mr. Brandeen distributed drawings of the area with the slab drawn in. The Commission discussed the diagram. The concrete will be 4" thick and could be tinted green; the benches will not be affected. Moved by Mr. Smothers and seconded by Mr. Theisen to recommend that the drawing of the concrete slab dance floor for Becker Park be submitted to the Council for action. Motion carried - Unanimous. Mr. O'Reilly reviewed the last Crystal Frolics committee meeting. The Commission discussed assisting with the Honored Seniors program for the Frolics. The funding will come from the Frolics Committee. The Commission agreed to take on this event. A sub -committee will be formed and Jeanne Fackler from staff will assist. The Crystal Frolics Committee discussed solutions for some of the problems that occurred during last year's event and are confident their solutions will rectify the problems. Other events were discussed by the Frolics Committee.' Mr. Brandeen discussed highlights of the 1991 budget for all divisions of the Park and Recreation budget. Mr. Brandeen distributed the final report on the swimming pool/water slide income and expenses. The Commission discussed the construction of a marquee at the Community Center. The estimated cost is $15,000. It was suggested to write a letter to various local groups soliciting donations. Moved by Mr. Smothers and seconded by Ms. Reid to recommend soliciting of private funds from local civic groups for the construction of an events marquee to be located at the Community Center. Motion carried -unanimous. The Commission was informed that the current city sign ordinance states that one address is allowed only three temporary sign permits per year. The Commission felt that since both public and private groups are using the Center for their events and may want to advertise these events, the ordinance is restrictive. Moved by Mr. Smothers and seconded by Mr. O'Reilly to recommend the sign ordinance be revised to make pro- visions for portable signs announcing Community Center events in excess of three times per year and that the revision would be in effect until a marquee is con- structed at the Community Center. Motion carried -unanimous. Mr. Brandeen informed the Commission that the approved play- ground equipment is being installed at North Lions, North Bass Lake and Skyway parks. Mr. Gentry asked about the "job description" for Park'Com- mission positions. Mr. Brandeen reported that the City Manager has reviewed it, and it will go to the Council for review - then be available for applicants. The Commission was reminded of elections to be held in December. The Commission discussed the possibility of hosting an annual community dinner dance at the Community Center. After discussion, the Commission decided if the Council would fund an event of this type or if all costs were paid by the events participants, then the Commission would org- anize the dinner dance. Mr. O'Reilly suggested that the annual Commission recognition dinner be held at the Center and it could be combined with a dance. If this was successful, then it could be opened to the community. Mr. Brandeen distributed a golf article for informational purposes. Ms. Hackett informed the Commission of a bowlathon to benefit West Hennepin Community Center. Commissioners are invited to get pledges and bowl. Mr. Brandeen distributed a graph of the incidence of tree .disease for informational purposes. Mr. Brandeen distributed a flyer on park vandalism that will be used by the police department. The meeting was adjourned at 8:55 p.m. Respectfully submitted, Gene Hackett Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes December 5, 1990 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:05pm by Chairperson Bill Gentry. Members present were: Ms. Reid, Mr. Smothers, Ms. Saunders, Mr. O'Reilly, and Mr. Jungroth. Also present were, Mr. Irving, council liaison; and Mr. Brandeen and Ms. Hackett from the department staff. Mr. Jungroth was introduced as the newest member to the Commission. The November minutes were approved as sent. There was no Chairperson's report. Ms. Hackett reviewed the monthly report highlighting major activities. Included was information regarding Community Center rental activity. Ms. Hackett will try some different formats regarding reporting of Community Center usage; then the Commission can decide which format reports the most information. Mr. Brandeen reported on his appearance before the City Council regarding: Becker dance floor: Council requested more detailed information. Community Center marquee: Council approved this purchase with the funds coming from charitable gambling. Sign variance for Community Center: Council waived the current restrictions of 3 signs per address until the marquee is constructed. Ms. Hackett presented a report on Community Center activity and proposed Community Center rental rate category changes and rate increases. The Commission will review this material and discuss it at the January meeting. Ms. Hackett reviewed the plans for Winterfest. Commission members will help with these events as well as the Holiday Lighting Contest judging. Ms. Hackett reviewed preliminary plans for the Lions Snow Fun Day. More detailed plans and a sign-up sheet for helping will be at the January meeting. Mr. Gentry and Mr. O'Reilly summarized the results of the Marketing Sub -Committee. Bill O'Reilly was selected as chair for the sub -committee. The focus of the committee will be on the pool/waterslide. Ideas include marketing birthday parties, co -sponsorships with local businesses and special events with radio stations. The sub -committee will also work on city-wide event publicity. The next sub- committee meeting will be at 6:15pm January 2. 1991 officers were selected: Chair Bill Gentry Vice Chair Bill O'Reilly Secretary Janell Saunders Frolics Committee Liaison: Bill O'Reilly and Marlyn Theisen. Mr. Smothers distributed a copy of the letter sent last year by the Lions Club president requesting free use of the Community Center for their donation of $40,000 to the kitchen. In December 1989, the Commission sent a letter back to the Lions asking for more detailed information and did not receive an answer. Mr. Smothers explained that the request would be for 5 days per year, but the dates are not set until the new President takes office. Mr. Smothers asked the Commission to consider this request at the January meeting. The Lions asked the Council to waive the fee for the November 1990 Lions Pancake breakfast, but would not make a change in the fee schedule. Mr. Irving informed the Commission of volunteer opportunities with the International Special Olympics to be held in the Twin Cities area in the summer of 1991. Crystal has been assigned to the Mexicican athletes (56 kids). Volunteer opportunities include: promotion of Special Olympics events and promotions to invite spectators to Special Olympic competitions. Mr. Irving will inform Commission members as more information is available. Mr. Gentry suggested that Mr. Irving also contact the Human Relations Commission for their assistance. Moved by Mr. Smothers and seconded by Mr. O'Reilly to recommend the formation of a joint committee with the Human Relations Commission to assist with the promotion of the Crystal assignments for the Special Olympics contingent on the Human Relations Commission interest and agreement. The Commission was informed that the Council will discuss changes in the limitation of terms for Commissioners at their next meeting. Mr. Smothers informed the Commission of the Adopt a Highway program. The Crystal Lions and their sponsored Scout group have adopted Hiway 81 from the Robbinsdale to the Brooklyn Park border. The next meeting will be January 7, 1991. The meeting was adjourned at 9:06pm. Respectfully Submitted, Gene Hackett Recorder