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1992 PRC MinutesCRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes January 8, 1992 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:15 p.m. by Chairperson Bill Gentry. Members present were: Mr. Ertz, Ms. Reid, Ms. Saunders, Mr. Theisen, Mr. O'Reilly, Mr. Jungroth and Ms. Howard. Also present were: Mr. Moravec, council liaison; and, Mr. Brandeen and Ms. Hackett from the department staff. The minutes were approved as sent. Ms. Hackett reviewed the monthly activity report and the Community Center usage report. Mr. Gentry gave the Chairperson's report: 1. MRPA Board/Commission section will hold a workshop at the Community Center in February. The group is work- ing on a survey to members to find out what they want. Articles are being solicited for Keeping Up. 2. The Twin Lake Task Force elected Mr. Gentry as chair- person. The cities are splitting the cost for research of a MnDOT plan by Tim Erkkila. MnDOT has plans for the Hwy 81/100 intersection and if there is a concept plan in place, MnDOT may work around the plan. The group plans to submit a LAWCON grant at a later date for funding of the project. The Commission discussed the Golf Course Study Committee. Names will be solicited through the March city newsletter. Mr. Theisen offered to serve as liaison between the commit- tee and the Commission. It was suggested that a member of the Environmental Quality Commission be asked to be part of the committee. The Commission reviewed the plans for Lions Snow Fun Days. The following people offered to assist: Mr. Theisen, Mr. O'Reilly, Ms. Reid, Ms. Saunders, Mr. Jungroth, and perhaps Ms. Moucha. Mr. Gentry informed the Commission of the preliminary plan to build a major waterpark in Brooklyn Park. The Commission discussed the effect it would have on the waterslide. The waterpark would not probably affect our operation as it is going to be a commercial attraction with higher admission prices. People would go maybe one time per summer. Committee assignments were made: Public Relations: Howard, Reid, O'Reilly Marketing: Jungroth, Gentry, O'Reilly Long -Range Planning: Theisen, Ertz, Moucha, Gentry Mr. Brandeen informed the Commission that a new Commission member was appointed by the Council: Arne Johnson. Mr. Jungroth summarized the last Marketing Committee meet- ing. The pool/waterslide will be promoted as last year including: KLBB, Birthday Parties, Shopping Center days, etc. In addition, new areas include: WCCO Community News and Happening coupons (1993). Ms. Hackett summarized the sub -committee meeting on program ideas for Becker Park. Sound still is a problem. Mr. O'Reilly has some ideas for sound -proofing the building with a cost of about $1,000. Staff has planned spring sports clinics and plans are underway for a teen drop-in. Other suggestions include using the building for a drop-off for field trips and offering use of the building to school groups from Hosterman and Cooper to get them involved with some teen programming. Mr. Brandeen updated the Commission on the joint season pool tickets with New Hope. The finance departments are working on a workable way to split the income. Fee structure was also reviewed. Mr. O'Reilly suggested that instead of splitting income 50/50 that each city take the income for tickets purchased in that city. Mr. Jungroth was opposed to the idea of a base fee plus extra per person in each family. Ms. Reid thought that having to produce birth certificates would be a hassle. Mr. O'Reilly suggested a picture ID card be used. More discussion is to be held between the cities. The meeting was adjourned at 8:25 p.m. Respectfully submitted, Gene Hackett Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes Special Meeting January 29, 1992 A special meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:02pm by Chairperson Bill Gentry. Members present were Mr. Johnson, Mr. O'Reilly, Ms. Howard, Mr. Ertz, Ms. Reid, Mr. Jungroth, and Ms. Moucha. Also present were Mr. Brandeen and Ms. Hackett from the department staff. Mr. Johnson was introduced as the new Commission member. Mr. Brandeen outlined the purpose of this special meeting. The purpose is to discuss the Crystal -New Hope joint pool pass program and make a recommendation to the City Council. Mr. Brandeen reviewed the memo to Mr. Dulgar regarding the joint pool passes. The memo covers these areas: 1. Division of income between the 2 cities in regards to season ticket sales. 2. Season ticket fee structure 3. Stricter enforcement of eligibility. The Commission discussed the memo. Ms. Moucha asked about scholarship funds or a sliding fee availability. The Commission decided to discuss this at the next regular meeting. Discussion centered around asking civic groups for assistance. The Commission discussed the season ticket fee structure. Discussion centered around capping the fee at $50. Mr. Jungroth felt that some revenue might be lost because people won't buy a season ticket for the increased fee. Mr. Ertz thought that people might buy a season pass for 3 people but let other members of the family use it. Methods of enforcement were discussed. A computer list could be generated of all names on the ticket and this could be checked by the cashiers. Mr. Gentry wondered about public acceptance of this new fee structure. He also wondered about evaluation of the program. Evaluation will be done by income reports and by feedback from residents and pool user's. Moved by Mr. Ertz and seconded by Ms. Reid to recommend the acceptance of a one year trial basis of the Crystal -New Hope Joint Pool Pass program as outlined in the memo to Jerry Dulgar. Voting yes: Gentry, Johnson, Howard, Ertz, Reid, O,Reilly, Moucha. Voting no: Jungroth. Motion carried 7-1. The meeting was adjourned at 7:35pm. Respectfully submitted, Gene Hackett Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes February 5, 1992 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:07 p.m. by Chairperson Bill Gentry. Members present were: Mr. Jungroth, Ms. Moucha, Ms. Saunders, Ms. Reid, and Mr. John- son. Also present were: Mr. Moravec, council liaison; and, Mr. Brandeen and Ms. Hackett from the department staff. The minutes were approved as sent. to the Public Relations Committee. Mr. Gentry gave the Chairperson's 1. City appreciation dinner for 2/27. Please RSVP by 2/20. 2. MRPA Boards and Commissions the Community Center. Even 3. City Council Action: Ms. Saunders was added Report: Commission members is workshop to be held 2/15 at Event is free - RSVP by 2/12. a. Resolution passed endorsing the Twin Lake Task Force. b. Joint pool tickets with New Hope was endorsed. Ms. Hackett reviewed the monthly activity report and the Community Center usage report. Mr. Gentry reviewed the last Twin Lake Task Force Committee meeting. The group will meet with MNDOT Hiway 100 project leader. Funding sources are being investigated. The next meeting is 2/13/92. Ms. Reid reviewed the last Crystal Frolics meeting. The Committee is working on their 1991 financial statement. Budweiser has promised to support the 192 Frolics with sponsorship fees at least equal but maybe more than last year's levels. The Queen Committee has reorganized. There was no report from the Golf Course Advisory Committee. The Commission discussed sites for the 1992 summer meetings: June 3 - Bassett Creek Park/Park Tour July 8 - Forest Park August 5 - Twin Oak Park September 2 - Cavanagh Park Mr. Brandeen reviewed the Park Capital Improvement Plan. This was developed by the City Engineer by utilizing the 5 - Year Plan and was presented to the consultant who is compiling the city master plan. The Commission had these concerns: * Playground equipment at Bassett Creek Park has been delayed for several years already. Plan has this delayed until 1993. * Pool parking lot expansion is scheduled for 1994. Concern is that there will be increased use with joint pool tickets and increased marketing of the waterslides. * Widening of Bassett Creek pathways delayed until 1994. This is a current safety issue. * Wading pool renovation scheduled for 1994. Health Department regulations may force this to happen sooner. Presently, it would have to be renovated if any other renovation work is done at the pool. Mr. Gentry stressed that the main concerns in the develop- ment of the plan are: safety and maintenance. Because of this, some items should not be delayed. The Commission decided that they will attend the next Planning Commission meeting to voice their concerns. Mr. Brandeen will contact the group when arrangements have been made. Mr. Jungroth asked about fundraising by the Commission. Mr. Brandeen reported that he and Mr. Dulgar have discussed the possibility of a foundation to provide fundraising activit- ies for the city. Mr. Brandeen will contact the city attor- ney for more information. Mr. Gentry informed the Commission about MERSC, an employee recreation group. This may be a way of marketing the water - slides to other groups. Services are offered at a discount to member agencies. Mr. Brandeen will check to see if the city is already a member or if a membership can be pur- chased. The Commission discussed a letter from charitable gambling groups regarding discount or no -fee use of the Community Center. Mr. Gentry felt that a policy statement must be developed to address this issue. The Commission discussed the fact that it's hard to determine a dollar amount that would "buy" a group in to free/discounted usage. Also, other groups donate money and time to the city but do not have access to charitable gambling - what would be the status of those groups? The Commission discussed the fact there are some costs involved such as clean-up, garbage, etc. that must be covered. In addition, all permits, etc. would not be included. The Commission also felt that it was important to treat these groups the same. A suggestion was made to ask the city attorney to look into this matter. Mr. Gentry suggested that a one -year -only proposal granting some type of functions be written to show our appreciation and good faith and then that the Commission then have time to study the implications of this type of request. The Com- mission will discuss this further at their next meeting. _ The meeting was adjourned at 8:46 p.m. Respectfully submitted, Gene Hackett Next meeting is scheduled for March 4!! CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes March 4, 1992 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:04 p.m. by Chairperson Bill Gentry. Members present were: Mr. Ertz, Ms. Howard, Mr. O'Reilly, Mr. Jungroth, Mr. Johnson, Mr. Theisen and Ms. Moucha. Also present were: Mr. Brandeen and Ms. Hackett from the department staff. The minutes were approved as sent. Ms. Hackett reviewed the monthly activity report and the Community Center usage report. Mr. Gentry gave the Chairperson's report: 1. The MRPA Bcards/Commission workshop went well. More workshops are planned. 2. The 5 -Year Plan was reviewed with the City Planning Commission. 3. The city recognition dinner was very nice. The Commission discussed the request by the Crystal -New Hope -Plymouth Swim Club to use the pool for a meet in July. Discussion centered around financial and legal aspects. The Commission reviewed a memo from the park superintendent outlining possible unbudgeted costs for repairs to the waterslide. The swim club offered a $1,000 fee and 30 per cent of concessions. They would like to keep the meet in the community. In the past, the meet has rotated between the Crystal and New Hope pools. Approximately 500 swimmers attend. The Commission discussed possible alternatives: other locations and using only 6 lanes. The Swim Club felt that 6 lanes would not work; and at this time, no other locations had been explored. Mr. Brandeen offered to talk to the New Hope Park & Recreation Dept. concerning moving the meet there. The main concern the Commission had was that of additional costs for repairs and possible injuries resulting from dismantling and re -installing the end of the waterslide. Moved by Mr. O'Reilly and seconded by Mr. Jungroth to recommend the denial of the request by the CNHP Swim Club to use the Crystal Municipal Pool for their July swim meet based on information from the manufacturer that slide damage may occur and a potential safety hazard exists when the end section of the waterslide is removed and then replaced. Motion carried -unanimous. There was no report on the Crystal Frolics Committee meeting. Mr. Gentry reported on the Twin Lake Task Force meeting. The group met with MNDOT Highway 100 project leader and discussed MNDOT plans for the Highway 100 Interchange. The Task Force will next discuss projects, priorities and funding. Mr. Gentry was thanked for doing a good job of chairing the meeting. The Golf Advisory Committee was discussed. Mr. Theisen asked for some direction from the Commission on this project. Things to be discussed by the committee include: Revenues Staffing costs Land values Equipment costs Construction costs Financing possibilities: Enterprise fund? Maintenance costs Off-season uses Demographics Preference for residents over non-residents A screening process may be needed for interested people as -the committee will be limited in size and a variety of expertise required. The Commission continued their discussion from February regard- ing Community Center use by charitable gambling organizations. A policy statement is needed to cover requests of these groups for Community Center facilities. Discussion centered about including all civic groups or just charitable gambling groups. Several possibilities were discussed. After discussion, the following motion was made. Moved by Mr. Jungroth and seconded by Mr. O'Reilly to recommend that the following policy for Community Center rentals for Crystal charitable gambling groups be adopted: *Groups must be a bonafide Crystal charitable gambling organization. *Request be made 6 months in advance for a 6 -month period. *A limit of 3 events per year per organization be established. *Events must be for a special function rather than regular meetings. *Groups must pay direct costs of their building use including: custodian, supervision and rubbish removal. *A damage deposit is required for all events. Motion carried -unanimous. The Commission Marketing Committee will meet next month at 6:30 p.m. The Commission reviewed material from Edina regarding the Edina Foundation. Mr. Brandeen reported that he had talked to the City Attorney who said that setting up a foundation is relatively easy. By-laws and a Board of Directors would have to be developed. It would have to be decided whether the Foundation would be for parks only or for city-wide projects. Mr. Gentry was concerned that if the Foundation was for parks only, the city may limit funding for park projects. More discussion and information is needed. The meeting was adjourned at 9:05 p.m. Respectfully submitted, Gene Hackett Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes April 1, 1992 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:07 p.m. by Chairperson Bill Gentry. Members present were: Mr. Theisen, Ms. Reid, Ms. Saunders, Mr. O'Reilly, Mr. Jungroth, Mr. Ertz, and Ms. Moucha. Also present were: Mr. Moravec, council liaison; and Mr. Brandeen and Ms. Hackett from the department staff. Christine Mann representing Twin Lake Association also attended. The minutes were approved with the following addition: Mr Ertz will assist Mr. Theisen with the Golf Committee. Ms. Hackett reviewed the monthly activity report and the Community Center usage report. Mr. Gentry gave the Chairperson's report: 1. MRPA Boards/Commissions: Upcoming Events 8/14 Lakeville: Picnic and Network 9/19 Shoreview: Workshop 11/18-11/21 Rochester: MRPA Conference 2. Discussed setting up a Foundation with Clif French. Christine Mann from the Twin Lake Association made a pre- sentation regarding standardizing the snowmobiling/ATV ordinances between the three cities surrounding Twin Lake. She felt that Robbinsdale's ordinance was the most specific and the most desirable ordinance for the association. Mr. Gentry suggested that this topic be discussed at the Twin Lake Task Force meeting since all three communities are represented. He added that the individual city commissions should discuss this also. A sub -committee from our Commis- sion could be formed to review the Crystal ordinance. This will be put on the May agenda. Ms. Mann said she would put the Commission on the association newsletter. Their next meeting is April 6. Ms. Reid reviewed the last Crystal Frolics meeting. Events are being planned. This year some groups will be charged to be in the parade. E. J. Cooper will be asked to be the Grand Marshall. The Frolics Committee will pay $1,500 for Becker entertainment and $6,000 for softball tourney prize money. The Crystal Lions have donated $30,000 to the Com- mittee. The Commission discussed getting a business to sponsor free waterslides or admission to the pool during the Frolics. Mr. Gentry reviewed the last Twin Lake Task Force meeting. A grant application for funding will be submitted. The group plans to start with a marked trail under the Hwy 100 bridge to reinforce the concept of a trail - this will help with discussions with MNDOT. The more trail in place, the stronger the position of the group in discussions with MNDOT. Mr. Gentry thanked Mr. Moravec and Mr. Krueger for attending the last meeting. The Commission discussed the Golf Course study committee. The letter and questionnaire were reviewed. This will be sent to the 50 people that responded with an interest in the project. Mr. Theisen informed the Commission that he informally approached the Lions Club regarding funding some portion of construction costs and/or special events. He said that the reception was positive and could be pursued later when a plan is in place and specific requests known. The Commission was informed about a Wetland Replacement Bill in discussion which may affect this project. The Commission discussed a non -fee use of the Community Center for specific groups. The Council wants to establish an all-encompassing policy for all city fees and facilities for non-profit groups as well as standardize the process for these groups. Mr. Gentry explained that a written policy is needed and the groups must be defined. Mr. Moravec said that the city staff has been directed to discuss this matter. Ms. Hackett informed the Commission that she is on the staff committee. The committee meets later in April and she will keep the Commission informed. Mr. Gentry suggested a joint meeting to review staff recommendations. The Commission discussed the organization of a Foundation. Mr. Gentry reported he talked with MRPA Executive Director Clif French who gave him some other agencies to contact. The Commission discussed the purpose of the Foundation - whether it would be for parks only or citywide. Mr. Moravec suggested that parks be the primary function but also include other possible projects. The name could be the Crystal Betterment Foundation. Mr. O'Reilly felt that if the Foundation was not primarily for parks, it would be best to pass it on to another group. One concern was discussed regarding Department Capital Improvement money being cut because Foundation money could be applied. The Commission discussed making Foundation grants a matching fund situation. Also discussed was funding off the interest or using the principal. Ideas were discussed to solicit donations. Mr. Moravec suggested checking into becoming a charitable gambling organization. Mr. Brandeen will check with other cities that have Foundations and report at the May meeting. Mr. Brandeen reported on the Comprehensive Plan review by the City Council. Parks discussion centered around increasing park land where possible. The request for fund- ing the Park Improvement 5 -Year Plan was referred to the Planning Commission. Mr. Jungroth reviewed the Marketing Sub -Committee meeting. Pool concession prices were discussed as well as KLBB radio promotions and asking shopping centers to sponsor pool days. Other business was discussed: 1. Mr. Jungroth suggested Halloween Window Painting for area businesses. 2. Mr. O'Reilly announced that grants are available for women's bike races. 3. Mr. Ertz asked if the School District swim lessons and the city lessons were comparable as far as skills taught. 4. Commissioners were reminded of the Easter Egg Hunt this Saturday. The meeting was adjourned at 9:10 p.m. Respectfully submitted, Gene Hackett Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes May 6, 1992 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:04 p.m. by Chairperson Bill Gentry. Members present were: Mr. Ertz, Mr. Jungroth, Ms. Reid, Mr. O'Reilly, Mr. Theisen, and Ms. Moucha. The minutes were approved as sent. Ms. Hackett reviewed the monthly activity report and the Community Center usage report. Mr. Gentry gave the Chairperson's report: -MRPA Board/Commission section activities were reviewed. The Commission discussed Crystal's snowmobile/ATV ordinance in relation to Robbinsdale's ordinance which is supported by the Twin Lake Homeowner's Association. There does not appear to be too many differences between Robbinsdale's and Crystal's ordinances. Staff will review both ordinances and rewrite a suggested ordinance for Crystal for review by the Commission. Moved by Mr. Jungroth and seconded by Mr. O'Reilly to recommend that the Crystal city ordinance pertaining to ATV's and Snowmobiles be amended to be similarly worded as the City of Robbinsdale ordinance pertaining to same. Motion carried - unanimous. Mr. Reid reviewed the last Crystal Frolics meeting: -The Firemen donated $4,000 for the softball tourney. The total prize money is now $10,000. -Parade entries were reviewed. -Bike race will be held the weekend before - there will be two races and a fun ride. -Becker stage entertainment will be sponsored by the Crystal Frolics Committee. -There will be a celebrity softball game Sunday. -An all-star softball game is planned for Thursday evening. -The committee is working on the publicity tabloid. Mr. Gentry reviewed the last Twin Lake Trail meeting: -Some residents are concerned over the path of the trailway. -A preliminary project grant application has been filed. -There may be some state DNR trail money available. Mr. Theisen reviewed the status of the Golf Course Study Committee: -A group of seven will be chosen from the 12-15 who returned the second form. -The wetlands bill may kill the project. Mr. Theisen will check with the DNR to get an official ruling on how the project relates to the wetland bill. The June regular meeting (June 3) will be at Bassett Creek Park. A park tour will be held June 17 - 6:30 p.m. Meet at Bassett Creek Park for dinner. The Commission discussed the Park & Recreation Capital Improvement Plan as submitted to the Planning Commission. Discussion centered around: -Playground equipment - Bassett Creek - This has been put off for two years. This is the last park to be completed. The Commmission would like to finish this project. -Repair and Widen Pathway - Bassett Creek - These path- ways are highly used. There is a major concern for safety. -Repair Tennis Courts: Bassett Creek & Lions Valley P1. There is a potential safety hazard involved that could result in a lawsuit. The Commission discussed the first priority of the CIP should be maintenance items, then construction items. Moved by Mr. Jungroth and seconded by Ms. Moucha at recommend the original 1992 Park and Recreation eight - item CIP program be submitted to the City Council for their consideration. 1. 2. 3. 4. 5. 6. 7. 8. Year 1992 Playground Equipment Bassett Creek Repair and Widen Pathway - Bassett Cr. Backstops (2) Forest Enlarge Parking Lot at Pool MAC Park/Twin Lake Trailway Master Plan/Study Repair Tennis Courts - Valley Repair Tennis Courts - Bassett Picnic Building - Bassett Cr. $66,000 42,350 2,500 42,350 7,000 P1./Maint. 20,000 Cr./Maint. 5,000 86,500 $271,700 Motion carried - unamimous. The Commission discussed the Foundation concept. There are several formats or structures that a Crystal Foundation could take. Commission members are asked to think about the structure and discuss it at the next meeting. After the Foundation is defined, then a Board of Directors be selected and by-laws written. Ms. Hackett reviewed the work of the staff committee on city fees and fee waivers. Ms. Hackett distributed flyers on the annual Bass Lake Road flower planting. Mr. O'Reilly requested that Mr. Brandeen write a letter of support for the women's division of the bike race. This will enable him to received a grant for additional prize money. Mr. Jungroth announced that Channel 23 will also sell pool ticket certificates, etc. Mr. Brandeen officially informed the Commission of his retirement effective May 29. He thanked the Commission for their work and dedication. Mr. Ertz thanked Mr. Brandeen for throwing out the first pitch for Little League. The meeting was adjourned at 8:50 p.m. Respectfully submitted, Gene Hackett Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes June 3, 1992 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:05 p.m. by Chairperson Bill Gentry at Bassett Creek Park. Members present were: Mr. Gentry, Mr. Jungroth, Ms. Moucha, Mr. O'Reilly, Ms. Reid, Ms. Saunders, and Mr. Theisen. Also present were Ms. Langsdorf from the City Council, Ms. Hackett, Mr. Tostenson, and Ms. Montzka from the department staff, and Doug Wagner from the Police Department. The minutes of the May 6 meeting were approved. Ms. Hackett reviewed the monthly activity report and the Community Center usage report. Mr. Gentry gave the Chairperson's report: - MRPA meeting will be next Tuesday after which he will have a report. - Twin Lake Task Force is suspended until September. They are waiting to hear from the State about grant applications. At last meeting one resident expressed his concerns about cost to taxpayers, effect on property values, and the safety of the trails. The meeting was then opened to the public for their concerns: - Security, vandalism, and "flashers": Officer Wagner of the Police Department reported on the steps taken by the Police Department --frequent patrols by officers while on duty and patrols by Community Service Officers, stressing the point that reports by residents is the most effective. He also discussed the bike patrol program. - Traffic Problems: People are not stopping for the stop signs on 32nd at Adair and Xenia. Officer Wagner suggested that residents report at which times this most like to occur so that officers could be there to give out tickets. A resident suggested that perhaps the stop sign on Adair could be better marked, for example pedestrian crossing lines or flashing yellow lights since he thought people just did not see the stop sign. Parking Problems: Parking on both sides of the street during softball games makes driving hazardous. Some residents felt that one side of the street should be marked "no parking." Others felt that there was inadequate parking space available, that the problem was only once in a while, and that a no parking area might create more problems than it solved. - Problems Between Bikes and Walkers on the Trail: Walkers at the meeting felt that this was not a problem although there had been an accident this year. - Mess from the Geese: Mr. Tostenson reported that it is swept everyday when the geese are here. However, in early spring and fall the maintenance crew can barely keep up. Some geese have been picked up and sent down to Rochester. - Removal of Wood Playground Equipment and Replacement of Playground Equipment: The wood equipment was taken out because of liability issues (slivers, etc.). The purchase of playground equipment has been put off for two years because of budget cuts and is scheduled for 1993. However, if there are more budget cuts, replacement may again be delayed. Mr. Theisen reported on the Golf Advisory Committee. He has received the rules and regulations regarding wetlands and plans to set up a meeting of the Committee sometime within the next ten days. He stressed that a golf course would have to be self-sustaining financially and must not in any way harm the wetlands environment. Ms. Reid updated the Commission on the activities of the Frolics Committee, the dunk tank, the parade, queen candidates, fireworks, buttons, and the ad brochure. The cut-off date for the brochure will be June 29 and they will be delivered on the Wednesday before the Frolics. Ms. Hackett presented a report comparing the differences between Robbinsdale's and Crystal's Snowmobile/ATV Ordinance. Crystal's ordinance should be changed to include off-road recreation vehicles (ATV's). However, in some instances the Commission thought Crystal's ordinance was better. Also, Brooklyn Center's ordinance should be in agreement. It was decided that the ordinance should be referred back to the Twin Lake Association for them to work on. It was moved by Mr. O'Reilly and seconded by Jungroth that last months motion regarding the Crystal city ordinance pertaining to ATV's and snowmobiles be rescinded. Motion carried - unanimous. The staff committee on City fees and fee waivers is still working and will be making recommendations. Ms. Hackett reported that she had a document from the City of Minnetonka which described a structure which would be a good starting point for the development of a structure for a Crystal Foundation. A subcommittee composed of Ms. Moucha, Mr. O'Reilly, Mr. Gentry, and Mr. Jungroth was formed to set up the structure and bring it back to the group. Other Business: There will be a supper followed by a tour of the parks conducted by Ed Brandeen at Bassett Creek Park at 6:30 on June 17. The City Council and Park and Recreation staff will also be invited. A reminder will be sent. Ms. Reid will pick up the flowers for the Bass Lake Road flower planting on June 6 and will set up a time for the planting to take place. Mr. Jungroth reported that Channel 23 is doing well selling pool ticket certificates, birthday parties, etc. The meeting was adjourned at 8:15. Respectfully submitted, Jean Montzka Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes September 4, 1992 Cavanagh Park The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:07 p.m. by Chairperson Bill Gentry. Members present were: Mr. Theisen, Mr. Ertz and Mr. Jungroth. Also present were Officers Drake and Wagner of the Police Department; and, Mr. Tostenson and Ms. Hackett from the department staff. Minutes of the August 5 meeting were approved. Ms. Hackett reviewed the Monthly Activity Report, the Commu- nity Center Usage Report, the Shade Tree Disease Program Status, and the Report on Vandalism in City Parks. Mr. Gentry gave the Chairperson's report: - MRPA picnic was held with eight cities being represented. - MNDOT is planning to meet with our Twin Lake Task Force later this fall. The meeting was then opened to the public for their concerns: - Hitting golf balls in the park was the major complaint. - A lot of horseplay goes on near Toledo Ave. - jumping on and loud noise from cars. - Vandalism near Cavanagh School. Discussion followed with Officer Drake stating that the only way the Police Department can solve problems is for resi- dents to notify them. He suggested to call the Police Department even if the residents think it is a small matter; the call will be on record and the Police Department will get back to them when they can. He suggested that the Neighborhood Watch would be a good way for the residents to network to keep the neighborhood safe. Most crimes are solved by calling the Police Department as well as 911. Officer Drake urged the residents to get a Neighborhood Watch started and said he would be glad to meet with them to get it going and/or to help with specific problems - there is strength with the Police Department and residents working together. Officer Wagner stated that the Bike Patrol will be starting up next week and that also should help in keeping the parks safe. The "Adopt -A -Park" program was discussed. Ms. Hackett said there is concern about the recent vandalism at Bassett Creek Park. Mr. Tostenson stated that the vandalism usually takes place at dark with groups meeting at the park at that time. Ways to stop vandalism were then suggested: Retired persons monitoring the parks during the day is a good resource. Also, Officer Drake suggested saturating the area from 34th Av. south with letters regarding the Neighborhood Watch. Maybe this could attract people of different interests and get them involved that way. North Lions and Broadway parks already have groups meeting; contacting them to hear of their operation might be helpful. Officer Drake said he would have squads patrolling the area more often. Other suggestions were to use community television, and continue using the POST and the city newsletter for announcements regarding park safety and vandalism. Mr. Gentry asked what the overall concept of the program should be? Basically, it should be thought of as an extension of one's backyard. Mr. Theisen reported that the Golf Course Committee would be meeting on September 5 with the purpose of resetting an agenda and reorganizing. He will have more information at the next meeting. The City Council approved the application for Crystal to become a Tree City. Julie Jones applied for a grant for the Arbor Fest which is to be held on October 3 and has asked for the commissioners' help along with that of the Environmental Quality Commission. Chairman Gentry and Mr. Ertz volunteered to help at this fest. Their sub -committee will finalize plans this week. The agenda goes as follows: 10-1 PM Speakers - Tree Seminars 1 PM Welcome Park - Tree Planting Ceremony They are hoping to have evergreen seedlings and $50 coupons as door prizes. Statements will be made by the mayor, city manager, city forester and Park & Recreation Advisory Commission chairman, etc. A rough draft of the tree ordin- ance was distributed. The commission then reviewed and prioritized the 5 -Year Capital Improvements projects. Ms. Hackett said the finance director wants the five year plan requests to his office by next week. Since there isn't enough time to review the entire plan, the Commission will make a recommendation for 1993 and 1994 at this meeting. The 1994 projects will be discussed at the next meeting. Two items in the PIR Fund to be delayed until 1996 are: (1) Widening the pathway at Bassett Creek Park. Will hold off until the plans for Highway 100 & Corps of Engineers are finalized. (2) Fence replacement at Becker. Fence is showing wear and will take too much money to fix it. Safety is the major concern here. A staff committee of Mr. Monk, Ms. George, and Ms. Hackett have been working on setting new rental rates for civic and community service groups at the Community Center. The result was basically cutting out #3 and putting youth and adult groups together. The new category would be called Civic/Community Service Groups. Mr. Tostenson discussed the storage building need at Becker Park. He feels it would be much more convenient to have a metal building to store the benches and mower at the park instead of constantly hauling them back and forth to the shop. The benches are very awkward to load and unload as are the fiberglas picnic tables used at the park. Question was asked as to where and how well it would blend in with the environment. It was suggested that a drawing would be helpful to envision this. Mr. Tostenson said he could come up with a drawing in the near future. Meeting adjourned at 8:07 p.m. Respectfully submitted, Marlene Simonson Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes July 8, 1992 Forest Park The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:10 p.m. by Chairperson Bill Gentry at Forest Park. Members present were: Mr. Ertz, Mr. Gentry, Mr. Jungroth, Mr. O'Reilly, Ms. Reid, and Ms. Saunders. Also present were Mr. Grimes and Mr. Moravec from the City Council, Ms. Hackett, Mr. Tostenson, Mr. Mortenson, and Ms. Montzka from the department staff, and Officer Wagner from the Police Department. The minutes of the June 3 meeting were approved. Ms. Hackett reviewed the Monthly Activity Report, the Community Center Usage Report, the Shade Tree Disease Program Status, and the Report on Vandalism in City Parks. The meeting was opened to the public for their concerns: - Residents reported their frustration at having the vandals gone by the time police responded to their complaints of vandalism. - Residents were also concerned about speeding along 48th Avenue. Officer Wagner suggested that they get license numbers, particularly for those regular offenders. Ms. Reid reported on the progress of the Frolics Committee. Volunteers from the Commission were sought to judge the Kiddie Parade (Ms. Saunders, Mr. Gentry, possibly Ms. Reid, and Ms. Moucha was volunteered), to man the Dunk Tank (Ms. Saunders, Mr. O'Reilly, and Mr. Jungroth), and to ride in the parade (Ms. Saunders, Ms. Reid and possibly others). Mr. Ertz reported that the Golf Committee is at a standstill as the land may have been dedicated to specific use when the LAWCON Grant was received for the development of the park. The Committee is checking with LAWCON on the situation. Mr. Gentry reported on the progress of the Foundation Committee. Mr. Gentry, Ms. Moucha, and Ms. Hackett have begun work on a document which they hope to present to the Commission at the September meeting. They will want feedback from the Commission as they move along. Ms. Hackett brought up several questions for the Commission to discuss regarding subsidies for swimming pool passes. Among items for consideration was should there be a subsidy, should there be income guidelines, would the subsidy be for the whole family or only for the children, and what are possible sources for funding. The Commission then moved on to discuss park and recreation ordinance changes and additions. - Ms. Hackett reported that the Forester received several complaints about trees that are dead but do not have Dutch Elm Disease. The Forester thinks there should be a nuisance tree ordinance as these trees are dangerous during storms with limbs and trees falling down in storms, etc. - Mr. Gentry reported that he is again receiving complaints about dog feces in the parks. Perhaps the ordinance should be changed to say no dogs allowed in the park. The Commission also discussed ways in which the current ordinance could be enforced suggesting that Ms. Hackett discuss the situation with Chief Mossey as a possible project for either the Community Service Officers or the Police Reserve. The MRPA picnic for commission members and their families is August 14. September 12 there will be a three-day event about grants and grantsmanship. The Annual meeting is in Rochester November 18-21 with Saturday geared to commission members. Third Annual Barbecue at Bill Gentry's will be next Wednesday, July 15. July 9 is Park and Recreation Day at the Crystal Shopping Center. There will be craft projects and games. The Park and Recreation Department is working on in the 1993 budget preparation. There is concern that the State Legislature will again reduce state aids. Ms. Hackett introduced Chad Mortenson who is an intern in the Department. Commissioners were reminded that they should let Gene Hackett or Bill Gentry know if they are unable to attend the Commission meetings. Councilperson Grimes announced that Honeywell has funds for community development projects. He thought the Twin Lake Trail system would be a project which they might fund. At this point the Trail is still at the planning stage. However, after much discussion it was thought that such grant money could be used for upgrading and signage of the part of the trail that already exists. Gene was directed to talk to the park directors at the other cities involved in the project whether they would be interested. Meeting adjourned at 8:55 p.m. Respectfully submitted, Jean Montzka Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes October 7, 1992 Crystal Community Center The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:10 p.m. by Chairperson Bill Gentry at the Crystal Community Center. Members present were: Ms. Barrett, Mr. Ertz, Mr. Gentry, Mr. Jungroth, Ms. Moucha, Mr. O'Reilly, Ms. Reid, Ms. Saunders, and Mr. Theisen. Also present were Ms. Hackett, Mr. Tostenson, and Ms. Montzka from the department staff. The minutes of the September meeting were approved. Jody Barrett, the new member of the Commission, was introduced. The Commission is still looking for one more member. The central and Broadway Park areas are underrepresented. Ms. Hackett reviewed the Monthly Activity Report, the Community Center Usage Report, 4_-e Shade Tree Disease Program Status, and the Report on Vandalism in :pity Parks. She also distributed a letter to the editor which appeared in the Post praising the MAC nature area and trails. Mr. Theisen reported on the progress of the Golf Committee. Currently they are having trouble getting in touch with the owner of a large portion of land west of Brunswick Avenue. Since this land is designated as wetlands, we may not want to use this land for the golf course anyway. At this point the Committee is still looking into the feasibility of a golf course and there are many matters (such as impact on the usage of the rest of the park and whether a golf course would be cost effective) which still need to be investigated. Several Commission members expressed the opinion that if the area between Brunswick and Douglas was not used for the golf course it should be cleaned up and alternative uses found. Mr. Tostenson reported that the Corps of Engineers will be dredging the area and their plans may impact the golf course design. Ms. Reid brought the Commission up to date on the Crystal Frolics. Bills have not all come in and several groups still owe money to the Frolics Committee. The Commission discussed the summer meetings at the individual parks. The Commission felt that they were worthwhile, but felt there should be some incentive for residents to attend --refreshments, tee shirts, or a drawing --to see if the number attending would increase. Ms. Moucha represented the Tree Board (another function of the Park and Recreation Advisory Commission) at the Arborfest and reported that the activities were very nicely organized and executed. Coupons to purchase trees were given out and several were left so those people who had removed diseased trees this year were sent letters to participate in a drawing for these coupons. Mr. Tostenson shared the plans for a Becker Park storage building to be used for storage of benches as well other items used at Becker Park events. Ed Thonander is approaching several groups for the financing of this project. Ms. Hackett reviewed the 1993 Budget Request. The following were brought to the Commission's attention: Commission dues to MRPA were recommended to be eliminated. Commission members thought this was an excellent opportunity for the Commission to become informed as to how other departments were functioning, and that this was one of the few fringe benefits of being a volunteer. It was also pointed out that if the City were to get an agency membership the cost would be only $120.00 more than by getting individual memberships for the three professional staff. Park Maintenance lost a new mower and a clothing allowance. Recreation lost a full-time Park and Recreation Director position, but were able to increase a Recreation Supervisor from part-time to full-time. In response to a question regarding the director position, Ms. Hackett reported that several options are still being discussed. She indicated that Park Maintenance would be going to the Public Works Department. Mr. Ertz stated that in the instances he knew of where Park Maintenance became part of Public Works, the parks suffered. It was moved by Mr. Ertz and seconded by all that the Park and Recreation Department remain together as a department and not become a division of another department. Motion carried - unanimous It was moved by Mr. Theisen and seconded by Mr. Jungroth that the logical individual to fill the directorship of the Park and Recreation Department was Gene Hackett. Motion carried - unanimous The Health Department has been recommended to be eliminated and the City will use the services of Hennepin County. The Department will have to pay for pool inspections and food licences. This will also affect the Frolics Committee. Expenses for a tree sale were recommended to be eliminated from the Forestry budget. Community Center budget was left at status quo. An Enterprise Fund was established which would include swimming lesson fees, pool admissions, and waterslide fees so that the pool would become self-sustaining. Ms. Hackett distributed "Park and Recreation Policies Relating to Facility Use and Fees Charged" which will be discussed and voted on next month. Ms. Hackett pointed out some of the changes and new policies (park facilities and use of Becker Park stage). In the discussion which followed the following issues were raised by Commission members: Should recreation be tax supported or fee supported? We should not raise Community Center fees to the point where we price ourselves out of business. Why not list the Community Center in the yellow pages under "Halls" as this is an excellent advertisement. When membership fees for the Senior Program were increased for 1992, membership dropped 25 percent. The followiflg was brought up under "Other Business": i The next meeting of the Foundation Subcommittee (Mr. Gentry, Ms. Hackett, Ms. Moucha, Mr. Jungroth, and Mr. O'Reilly) will be Tuesday, October 13, at 7:00 at the Community Center. The Public Relations, Marketing, and Bassett Creek Water Management subcommittees reported on their discussions. Ms. Hackett reported on the 1993 PIR request which was submitted to the City Council. Ms. Barrett inquired as to the status of playground equipment for Memory Lane Park. At this point there needs to be a feasibility study by the City Engineer because of the sloping land. Mr. Jungroth reported that Hostermann is following the new Red Cross guidelines and that their swimming lessons are excellent. Meeting adjourned at 9:07 p.m. Respectfully submitted, Jean Montzka Recorder CRYSTAL PARK AND RECREATION ADVISORY COMMISSION Minutes December 2, 1992 The regular meeting of the Crystal Park and Recreation Advisory Commission was called to order at 7:04p.m. by Chairperson Bill Gentry. Members present were: Ms. Moucha, Ms. Reid, Mr. Ertz, and Mr. Jungroth. Absent members were: Ms. Saunders, Ms. Barrett, and Mr. O'Reilly. Also present from city staff were Mr. Tostenson, Mr. Monk and Ms. Hackett. Minutes of the November meeting were approved as sent. Ms. Hackett reviewed the Monthly Activity Report, the Community Center Usage Report, and the Report on Vandalism in City Parks. The Vandalism reports will be sent to the Post newspapers. Mr. Gentry gave the Chairperson's report: He and Ms. Moucha discussed the highlights of the MRPA Board & Commission workshop that was held in November. The MRPA annual conference will be held in Minneapolis next year. A grant from Honeywell for the Twin Lake Trail System was acknowledged. Ms. Hackett reported on Memory Lane playground equipment. The resident expected to attend this meeting on behalf of the neighborhood was not present. Playground equipment cost estimates were received and presented to the Commission. Discussion was opened regarding the safety of the area. Concerns were voiced regarding the water levels, and also access to the park/pond area. Other discussion centered on designating certain parks as passive areas only. Ms. Hackett will look into the history of the land dedication of Memory Lane - if it is "Park", "Pond" or "Pond/Park". This area will not be listed as a designated sliding area this year and will not be lit. Moved by Ms. Moucha and seconded by Ms. Reid to recommend that if Memory Lane land area was dedicated as a park, it then be re -designated as a passive, open space rather than a designated park area. Motion carried - unanimous. The commission discussed Ms. Hackett and Mr. Monk's memo regarding division of responsibilities between the departments of parks, public works, and recreation. At this time the changes are administrative only. Services will not be affected. Concerns were voiced that at this time, the right personalities are working together, but will this plan still work farther down the road if there are other personalities involved. Other concerns were voiced as to how long it may be before the parks and recreation programs will suffer due to finances. Concerns were also brought up as to the combined shift of power and cost efficiency - are there really any fiscal advantages? The City Manager has been asked to the next meeting to discuss the long term plan and to address the Commission's questions and concerns. The Commission discussed the Twin Lake Trail System. Mr. Monk presented maps that will be used to define the core trail system. Exactly how the costs will be divided is still unsettled. One idea is to.split the cost equally between the three cities. This seems to be the least ideal plan since Brooklyn Center's portion of the Trail System covers a much larger area than Crystal's. Crystal doesn't want to pay more than what will actually benefit their own city. Since the project didn't qualify for the LAWCON grant, applying for the ISTEA grant was discussed. The project does fit their criteria for receiving a grant. Discussion took place as to the concept plan as it relates to the Metro Council's master plan, and Metro Council funding sources. Ms. Hackett reviewed the tree ordinance and her correspondence from Ann Norris, Community Development Director. The Commission was correct - the proposed ordinance does not cover hazardous trees. If this situation should come up, portions of the City Code regarding nuisances would be used. The latest ordinance does not include a replanting list, but probably should. This will be discussed at a later meeting. A structure for the Tree Board will be discussed at the January meeting. The Commission discussed Arbor Day and Arborfest. The State Dept. of Natural Resources sponsors the "Tree City USA" Program and has grant money available. The grant is a 50/50 matching grant and Crystal could apply since we have tree City Status. Hackett will have 3 or 4 options at the January meeting. The election of officers was held. The officers for 1993 are as follows: Chairperson: Bill Gentry Vice -Chairperson: Mary Moucha Secretary: Liz Reid Activity Assistance was discussed. Ms. Hackett would like more formal guidelines set. Other City's policies and applications were discussed as possible guidelines to use. Tentative guidelines discussed were as follows: -Crystal residents will be asked to pay what they can -Non-residents will be asked to pay 50% if financially able -Assistance will be available to adults and children -Limited to one activity per person/per quarter -If no financial guidelines are used to determine eligibility, ask if they receive free or reduced school lunches Ms. Hackett will have an application made up to review at the January meeting. Winterfest was discussed. Sign up sheets were passed around for the committee to volunteer their time. All events are free. Popcorn, cider, pop and coffee will be sold. Ms. Reid gave a Crystal Frolics update. The dunk tank was so popular that it will be used again this year. The same person who organized the parade last year will do it again this year. Putting a beer stand closer to the music was discussed. This might not be possible due to power usage. All contracts have been signed for fireworks, etc. The next Frolics meeting will be held the 4th Monday of January. The Golf Committee had no report. Bill Gentry and Charley Tostenson went Scout pack meeting to present a plaque cleaned up Bassett Creek Park. While dens volunteered their help for other projects. Meeting adjourned at 8:42p.m. Respectfully submitted, Julie Noor Recorder to St. Raphael's Cub to the Den who they were there, other cleanup or similar