2018.11.20 Council Meeting Packet
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: Nov. 16, 2018
City Council Meeting Schedule
November 20, 2018
Time Type of meeting Location
6:00 p.m. Citizen Input Time Conference Room A
6:20 p.m.
City Council work session to discuss:
• Commission candidate interview.
• Winter operations check in.
• Constituent issues update.
• City manager monthly check in.
• New business.*
• Announcements.*
Conference Room A
7:00 p.m. City Council meeting Council Chambers
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at
(763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: Nov. 16, 2018
City Council
Work Session Agenda
Nov. 20, 2018
6:20 p.m.
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held at ______ p.m. on Nov. 20, 2018 in Conference
Room A, 4141 Douglas Dr. N., Crystal, Minnesota.
I. Attendance
Council Members Staff
____ Parsons ____ Norris
____ Adams ____ Therres
____ Budziszewski ____ Gilchrist
____ Dahl ____ Revering
____ Deshler ____ Ray
____ Kolb ____ Serres
____ LaRoche
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. Commission candidate interview (6:20 – 6:30 p.m.).
2. Winter operations check in.
3. Constituent issues.
4. City manager monthly check in.
5. New business.*
6. Announcements.*
* Denotes no supporting information included in the packet.
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-
1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
\Commissions, Boards, Task Forces\Applicants, Renewals, Openings\Application For Board, Commission, Task Force.Doc Page 1 of 3
Please check one: New Applicant Reappointment
Thank you for your interest in serving your community as a volunteer. Please indicate below the board,
commission or task force which you would like to be appointed to. (Note eligibility requirements - a
member of a board, commission or task force must be a lawful resident of Crystal and, if required, a resident
of the Council ward from which they are appointed.) Your application will be kept on file for one year.
Charter Commission
Community Outreach Task Force
Employee Review Board
Environmental Quality Commission
Parks & Recreation Commission (Ward____)
Planning Commission (Ward____)
Watershed Mgt Organization – Bassett Creek
Watershed Mgt Organization – Shingle Creek
West Metro Fire Board
PERSONAL INFORMATION (please print)
Name Length of residence in Crystal _______
First Middle Last
Street Address ___________________________ Zip _________________
Home Phone Work Phone __
Cell Email___________________________
Employer Occupation ____________________________
STATEMENT OF INTEREST
Why are you interested in serving on this City board, commission or task force?________________
________________________________________________________________________________
________________________________________________________________________________
IMPORTANT ISSUES FACING OUR COMMUNITY
What do you think are the most important issues facing our community over the next several
years? __________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Describe what issues and ideas you would like to see addressed by the board, commission or task
force you would like to serve on. _____________________________________________________
________________________________________________________________________________
________________________________________________________________________________
APPLICATION FOR CITY BOARDS, COMMISSIONS AND TASK FORCES
Return application to: 4141 Douglas Drive N, Crystal MN 55422
Fax: (763) 531-1188; Email: trudy.tassoni@crystalmn.gov.
I:\Commissions, Boards, Task Forces\Applicants, Renewals, Openings\Application For Board, Commission, Task Force.Doc Page 2 of 3
COMMUNITY, CIVIC OR VOLUNTEER EXPERIENCE
Please list your volunteer experience. _________________________________________________
________________________________________________________________________________
________________________________________________________________________________
ATTENDANCE AND CONFLICT OF INTEREST
Are you aware of the meeting schedule for this board, commission or task force, and are you able
to attend meetings regularly? Yes_______ No_______
For reappointments only: If you have not been able to attend meetings regularly, please explain:
________________________________________________________________________________
________________________________________________________________________________
A conflict of interest may arise by your participation in an activity, action or decision from which
you receive or could potentially receive direct or indirect personal financial gain. Do you have any
legal or equitable interest in any business which, in the course of your participation on this board,
commission or task force, could give rise to a conflict of interest? Yes_______ No_______
(If yes, please provide details on a separate sheet of paper.)
As a board, commission or task force member, what issue(s) might cause conflict between your
civic responsibility and personal or professional interests? How would you manage these conflicts?
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
NEW APPLICANTS ONLY:
Have you attended and observed a board, commission or task force meeting for which you’ve
made application?
Yes, on ____________________ Not yet, but I will attend a meeting on ___________________
(date of meeting) (date of meeting)
EDUCATION AND PROFESSIONAL EXPERIENCE
Describe your education and/or professional experience.__________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
REAPPOINTMENTS ONLY:
BOARD, COMMISSION OR TASK FORCE HIGHLIGHTS
Describe a highlight(s) or accomplishment(s) of the board , commission or task force during your
last term.________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
I:\Commissions, Boards, Task Forces\Applicants, Renewals, Openings\Application For Board, Commission, Task Force.Doc Page 3 of 3
IMPORTANT INFORMATION CONCERNING YOUR APPLICATION
DATA PRIVACY NOTICE: Minnesota law requires that you be informed of the purposes and
intended use of the information you are providing on this application. Pursuant to Minn. Stat.
§13.601, your name, address, length of residence, occupation, education, training, civic affiliations,
qualifications and experience are public data and is available to anyone who requests the
information.
The information you provide will be used to identify you as an applicant, enable us to contact yo u
when additional information is required, send you notices, and assess your qualifications for
appointment. This data is not legally required, but refusal to supply the information requested
may affect the City Council’s ability to accurately evaluate you r application.
Should you be appointed to a board, commission or task force, pursuant to Minn. Stat. §13.601,
your residential address will become public information. In addition, either a telephone number
or email address where you can be reached will become public. The purpose is to list contact
information for board, commission and task force members on a public roster.
Please select which of the following you will allow listed on a public roster (you must select either
email or one phone number):
EMAIL OR PHONE (may choose more than one): home work cell
ALL OF THE ABOVE
I have read the data privacy notice given above and authorize investigation into all statements
contained in this application. Furthermore, I authorize the City of Crystal to conduct a criminal
history background check, pursuant to Crystal City Code Section 311.01, Subd. 2, for purposes of
determining my eligibility for a volunteer position with the City.
MN Driver’s License or MN State ID Number:______________________________
If known by previous name, provide:__________________________________________________
__________________________
Applicant’s signature Date
Process
Step 1 Complete an application
Step 2 Return the completed application to the administrative services coordinator
Step 3 Participate in a 10-minute interview with the city council
Step 4 New applicants only: attend a council meeting to be formally appointed to the commission
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
For questions about Crystal snow plow operations, contact Streets Superintendent Bill Bowman
at bill.bowman@crystalmn.gov, 763‐531‐1164.
SNOW PLOWING FAQs
Q. My hill is icy. Can you send someone out to put salt/sand down?
A. Salt request locations will be checked as part of the normal checks of major roads and hills.
Q. My cul‐de‐sac is icy. Can you send someone to put salt/sand down?
A. Major roadways and hills are top priority for addressing ice conditions. The city has a limited
salt supply and budget available. Cul‐de‐sacs have very low traffic volumes and low speeds, and
are therefore a lower priority.
Q. The snow is piled so high it is creating a visibility issue. Can the city come out and remove
some of the snow mounds?
A. After large or multiple snow events, where the snow banks are quite high on streets
throughout the City, equipment is sent out to push back snow piles when needed.
Q. Is the city still plowing? If so, where are they? They have not come down my street yet.
A. When the city gets 1.5 inches of snow or more, it does a full plow of all city streets and
alleys. If there is less than 1.5 inches in accumulation, the city may send out trucks to salt main
roads and hills.
Q. The snowplow hit my garbage/recycling cart, and it’s now in the street.
A. When plowing, snow is pushed from the center of the road to the side of the road. It is
unlikely that a plow pushed it into the road. The city appreciates residents keeping their
garbage carts out of the roadways and a few feet behind the curb.
Q. The snowplow hit my garbage/recycling cart.
A. Trash and recycling carts need to be placed off the street and behind the curb on collection
day. The city is not responsible for damaged garbage/recycling carts. Call your hauler for a
replacement cart if needed.
Q. Can you tell me when the plow will come by my house? I need to leave for work by 7 a.m.
A. After a snowfall of 1.5 inches, all city streets are plowed curb to curb. Crews work
systematically to clear all the streets; however, routes may change due to a variety of factors
such as parked vehicles or traffic. When the weather cooperates, crews start very early in the
morning to clear main roads before the morning rush hour.
Q. If you don’t know when the plows will come by, can residents just plow the street?
A. Residents cannot plow city streets.
Q. Can plows drive slower?
A. Snowplow trucks generally operate below 20 miles per hour while plowing residential
streets. Due to the size of the truck and the noise of the engine, the trucks can appear to be
traveling faster than they are.
Q. Can you lift or turn your plow at my driveway?
A. Operators will not lift or turn their plow at the ends of driveways. Doing so would leave a
large pile of snow in the road, and turning the plow for every driveway is not feasible.
Q. Can you plow the snow away from (out of) the cul‐de‐sac, instead of around the cul‐de‐
sac, leaving all of the snow in my yard?
A. To effectively plow the cul‐de‐sac, snow is pushed to the nearest curb. Cul‐de‐sacs have
limited space for snow storage and it is a challenge to avoid driveways, mailboxes and fire
hydrants.
Q. Why has my street not been plowed all winter?
A. During snow events, the focus is on main roads and hills. After a snowfall of 1.5 inches, all
city streets will be plowed curb to curb. It is unlikely a road would be intentionally missed. If
you think your street has been missed, please contact the Streets Superintendent. With warmer
temperatures and melting snow pack, it may turn slushy. Some residents may see the slush and
think the road has not been plowed.
Q. Can you time plowing to give me time to remove the plow mound from my driveway early
in the morning? When I come home from work I cannot get in my driveway.
A. A full snow plowing cleanup operation typically starts as soon as the snowfall has ended.
When weather cooperates, crews will try and start early in the morning to complete most
streets by 8 am.
Q. Would the snowplow please leave less or no snow at the end of my driveway?
A. The street is plowed by pushing the snow from the street to the side. The operator has very
little control over how much snow is deposited at the end of driveways.
Q. The snowplow damaged my mailbox. Who will fix it?
A. The city will conduct a review of each mailbox incident to determine whether a snowplow
came into direct contact with it or its support structure. The city will only repair mailboxes
actually hit by a snowplow and install it to United States Postal Service Residential Mailbox
Standards. The city is not responsible for damage to mailboxes or support posts caused by snow
or ice contacting the mailbox.
Based on the city’s review, the city will repair the mailbox to an operational state. If the mailbox
cannot be adequately repaired, the city will replace it with a standard size, non‐decorative
metal mailbox. The city may also replace the support post as necessary with a 4” x 4” decay‐
resistant wood support post, if necessary. Dents, scratches, or other superficial damage that
does not prohibit normal use of the mailbox will be considered normal wear and tear and will
not be repaired or replaced by the city.
Q. The snowplow damaged my yard. Who will fix it?
A. The property will be added to a list of repairs. Crews will restore damaged turf in the spring
with dirt and seed. Property owners are responsible for watering, if needed.
Q. How many plows does the city have?
A. The city has six plow trucks, two sidewalk plows and six pieces of various equipment for
plowing cul‐de‐sacs, dead ends, parking lots and trails.
Q. The street is getting narrow, can a plow come widen the road?
A. When plowing, the snow is simply being pushed to the side of the road. Over the course of
the winter, the streets will get narrower as the banks get higher. If necessary, city crews may
deploy equipment to push back snow banks.
Q. Can I push snow from my driveway into or across the street?
A. State Statute 169.42 prohibits snow from being pushed into or across the street.
Q. Can I park on the street after it has been plowed?
A. When a snow emergency is declared, no on‐street parking is allowed until the streets have
been plowed curb to curb. There is no on street parking city‐wide, 2 a.m. to 5 a.m. year round.
Q. How do I find out if a snow emergency has been declared?
A. Residents can find out if a snow emergency has been declared through the city’s social media
accounts, news outlets and the city website.
Q. I am remodeling my home and have a dumpster in my driveway, I am asking the
contractors to park on the street. Can you make sure they don’t get tickets?
A. During a snowfall of 1.5 inches or more, no on‐street parking is allowed until the street has
been plowed curb‐to‐curb. This includes contractors. The parking restriction is in effect to allow
plow operators to clear the entire street curb to curb of snow so the street can be returned to
normal winter conditions as quickly as possible. Vehicles parked on the street not only hinder
this process, they also reduce the efficiency of the plow trucks.
Q. What roads do Hennepin County and MnDOT plow?
A. MnDOT owns and maintains Hwy. 100. Hennepin County owns and maintains county
highways in Crystal: Douglas Dr., West Broadway, Bass Lake Rd., Medicine Lake Rd., Winnetka
Ave., and 42nd Ave.
Q. How is Crystal’s snow plow operation different than MnDOT’s?
A. Hwy. 100 serves nearly 100,000 vehicles per day that typically travel at highway speeds. The
expectations for the road conditions are at a higher level (bare pavement or getting back to
these conditions as quickly as feasible). MnDOT has the staff and equipment to run a 24‐hour
continuous operation, if needed, to get road conditions back to acceptable levels. In the City of
Crystal, the busiest city street is 36th Ave. between Douglas Dr. and Hwy. 100 serving nearly
20,000 vehicles per day. After 36th Ave., the next highest volume streets are less than 4,000
vehicles per day. Over 60% of all the city’s public works staff (across all public works divisions)
have an assignment during a full plow. The city simply does not have the staff to run a
continuous full plow operation. For more information on MnDOT’s plowing operations, please
visit: http://www.dot.state.mn.us/maintenance/faq.html
Q. What are public work’s goals for winter roadway conditions?
A. The city’s goal for the main streets is bare pavement in the wheel tracks. The exception is
36th Ave., where the goal is for bare pavement in each travel lane. For city streets with hills
(not main streets), the goal is a bare pavement strip down the middle of the road. As noted
previously, after 36th Ave., the next busiest streets have less than 4,000 vehicles per day. But
the vast majority of Crystal streets have under 1,000 vehicles per day. This translates to around
one vehicle per minute, even during busier times.
By providing a mostly bare pavement center strip on streets with hills (that are not main roads),
drivers are able to get some of their wheels on bare pavement the vast majority of the time. On
the flatter residential streets, there is not a bare pavement goal. Drivers are encouraged to
drive slower and use care. That said, when the weather gets closer to 30 degrees, city crews go
out and scrape the streets mechanically to remove the snow pack. This is more cost effective
and environmentally friendly than trying to do the same with salt. While the goal is for various
levels of bare pavement, weather conditions can significantly impact how quickly the goal can
be met. Salt is not effective below 15F degrees and extended snow events or ones with
significant accumulation will take longer to recover from.
SIDEWALKS
Q. Can you put salt/sand on the sidewalks?
A. The city does not salt/sand sidewalks. With the available resources it is just not feasible.
Q. Why does the sidewalk plow throw snow all over the steps to my house after I have
already cleaned them?
A. During the snow removal process, it is difficult to see all features along a route due to the
blowing snow. Sometimes the regular route driver is unavailable and another staff member
covers the route who is less familiar with it. Operators try to minimize the amount of snow
placed on already cleared driveways, walkways and stairs, but some snow will miss the target
due to the nature of the operation. If there is a specific concern or question, please contact the
streets superintendent.
OTHER
Q. Does the city clear snow away from fire hydrants?
A. The city does not have the resources to clear snow away from all city fire hydrants. It is
strongly encouraged that the home owner take responsibility for clearing the snow away from a
fire hydrant in their yard. The West Metro Fire Department has an Adopt a Hydrant program.
For more information, please visit: http://www.wmfrd.org/public‐education/adopt‐a‐hydrant.
Q. There is too much snow at the end of my driveway. Will the city plow it?
A. The city is not responsible for plowing privately‐owned parking lots and driveways, and does
not have the resources to do it.
Q. Why is salt bad for the environment?
A. When salt is applied to streets the salt cannot be re‐captured. According to the Minnesota
Pollution Control Agency, one teaspoon of salt contaminates five gallons of water
(https://www.pca.state.mn.us/water/salt‐and‐water‐quality). The salt can also be hard on the
plants and grass along the roadways. The previous link provides the best and most accurate
information regarding the concerns about salt impact on water quality. Some other resources
include this MPR story: https://www.mprnews.org/story/2017/12/06/road‐salt‐water‐pollution
and another MPCA article: https://www.pca.state.mn.us/water/salty‐water‐growing‐problem‐
minnesota
Q. Does salt have a negative impact on infrastructure like it does on vehicles?
A. Salt is corrosive to infrastructure and vehicles. The Minnesota Pollution Control Agency has a
website with some information on the impacts of chlorides (salt) on infrastructure:
http://tinyurl.com/y8zysjb2. Here is an article from Michigan as well:
http://tinyurl.com/yagpkf8p.
Q. What source does the city use for weather forecast information?
A. Crystal Public Works uses the information provided by the National Weather Service for all
winter operation decision making. This information is free and available to the public at
www.weather.gov/mpx.
Q. What is the most important thing drivers should be aware of when plows are out?
A. The drivers need room to work. This includes backing up. Stay back and do not crowd the
plow.
Q. What is one thing the public may not know about winter operations?
A. During the summer, the city receives various speeding and cut‐through traffic complaints
from residents. The goal of winter operations is to provide improved road conditions on main
roads. A side benefit is that drivers should drive slower on residential streets and stay on main
roads as close to their destination as possible rather than drive through a neighborhood. Snow
removal operations are a balancing act between making the roads operational, environmental
impacts, infrastructure impacts and cost considerations. We do expect drivers to drive slower
on residential streets in the winter, but they should be able to get to and from their home,
which is why the main roads and hills have varying levels of bare pavement goals.
November 20, 2018
Walk down memory lane (17-18)
78.3 inches of snow (54.5 inches is the average)
23.8 inches more
9th snowiest on record
April 2018
26.1 inches of snow (2.5 inches is the average)
11.1 inches on April 14th
#1 snowiest April on record
Seasonal Info
2017-2018 78.3”
2016-2017 32.0”
2015-2016 36.7”
2014-2015 32.4”
2013-2014 69.8”
2012-2013 67.7”
Presentation Goals
Show you there is a method to the madness
Information on equipment and routes
Teach you a bit about how decisions are made
What information we use
Prepare you to respond to resident complaints
Clarify expectations on outcomes
Snow Removal Fundamentals
This is the most visible thing we do for the City
Snow removal is a department-wide, coordinated effort
Input gathered from all staff
We expect minor tweaks to occur based on how things go
Decision Making Process
We do not operate in a vacuum
Consult with our peers
Neighboring Cities
Consult with other agencies
National Weather Service
Hennepin County Emergency Management
Communicate with police and fire
Let them know what our plan is
Let them know who to contact if things come up
Key question
What is it going to take to get the roadway system back
to winter normal?
Will mother nature take care of it?
Plowing needed?
Salt needed?
Future snow events/weather coming?
Give and take
We are not 24/7 like MnDOT
Do not have the staffing for it (and should not)
We do not get speed complaints in the winter
If drivers travel at 20mph, they will generally be fine
This is more effective than signs, speed bumps, and is
done to the City uniformly. For free.
Salt does get down to bare pavement
But the salt is showing up in the surface water, is hard on
concrete, metal items, and vehicles
Salt concerns
One teaspoon of road salt to permanently pollute five
gallons of water.
Chloride corrodes road surfaces and bridges and
damages reinforcing rods, increasing maintenance and
repair costs.
Deicing salt accelerates rusting, causing damage to
vehicle parts such as brake linings, frames, bumpers.
Excess salt can make soil more alkaline and compact,
and less permeable, making it more difficult to store
nutrients that plants need to grow.
Source:
https://www.pca.state.mn.us/water/chloride-salts
Snow Plow Theory
Start where driver is the most efficient
Not rotating starting locations each plow
Going to try salting more streets (but not curb to curb)
Higher volume roads (relative)
Only along the crown
Get a strip of pavement down the middle
Not just at intersections
Most streets only have one car at a time
Potential cost impacts
Environmental impacts
Snow Plow Theory
Not planting trees in the right of way
One of the reasons is to try and reduce shade on the street
in the winter
By getting an exposed asphalt strip down the middle, try
to get better melting
If most of the traffic uses the strip, that will help
Drivers can see some pavement, so it feels like there is
something
Snow Plow Operations
Start times (ideal)
2am main routes
3am pickups and loaders
6am sidewalks
8 hours to plow City streets and alleys
Snow Plow Operations
Six main routes
Six cul-de-sac, alley and parking lot routes
Two sidewalk routes
Operation takes 14 people, plus one supervisor
15/26 (58%) of all PW staff
Does not include ice rinks or sidewalks at City buildings
Remaining staff:
Supervisors
Admin, GIS, Project Manager
5 maintenance workers –utility checks, locates, ice rinks,
City sidewalks, backup operators
Three Truck De-icing Route
Used for smaller snow events
Minimize compaction
Focus on higher volume roads, hills
Intent is to get it done in 2 hours with 3 trucks
Tweak from last year (tried 2 trucks)
Resources
YouTube videos on snow operations
Six videos (none have gone viral)
On City’s channel
City website
Go to “public works”, then “snow plowing”
Frequently Asked Questions
City Code
Section 815 (sidewalks) and Chapter 13 (on street parking)
Snow plowing and ice control policy
Approved Summer 2018
Plow-alongs (public can do this)
Questions / Comments
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
CITY MANAGER WORK PLAN
MONTHLY CHECK IN – November 2018
Objectives:
- Strategic leadership for achievement of Council goals
o Thriving Business Climate
City Code update nearing completion
2018 EDA project – Bass Lake Road streetscape improvements
Updated fire suppression system financial assistance program
Open To Business assistance available
o Create Strong Neighborhoods
Code enforcement – on-going
Implementation of Master Parks System Plan – Welcome Park
improvements complete, Becker Park improvement project
scheduled for Council authorization for bids in December
Home improvement loans/rebates available through CEE
o Fiscally sound and stable policies and procedures – see Financial
Management below
- Financial Management
o Long term financial planning:
2019-2020 budget – 2019 preliminary budget approved 9/4; final
budget on 12/4/18 agenda
Assume no new debt in future
o Financial policies and plan approved 11/8/18
o Utility rate study, including overhauling utility rate structure, approved
11/8/18
o Space needs study in progress
- Service delivery
o Monthly check in with Council
o Constituent Issues – prompt response and resolution – on-going
o Closed constituent issues – monthly report
- Media Relations
o Police incidents – keep Council notified as information available (public
and non-public) – as incidents occur
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
City Council Meeting Agenda
Nov. 20, 2018
7 p.m.
Council Chambers
The city manager’s comments are bolded.
1.Call to Order, Roll Call and Pledge of Allegiance.
2.Approval of Agenda
The Council will consider approval of the agenda.
3. Appearances
3.1 A representative from American Water Works Association (AWWA) will recognize Utilities
Superintendent Randy Kloepper for his receipt of the Minnesota Section Operator’s
Meritorious Service Award. *
4.Consent Agenda
The Council will consider the following items, which are routine and non-controversial in nature, in a
single motion:
4.1 Approval of the minutes from the following meetings:
a.The City Council meeting on Nov. 8, 2018.
b.The City Council work sessions on Nov. 8, 2018.
c.The City Council special meeting on Nov. 15, 2018.
d.The City Council work session on Nov. 15, 2018.
4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list
that is on file in the office of the city clerk.
4.3 Approval of a resolution authorizing an application to the Minnesota Pollution Control
Agency for the Becker Park Stormwater Project.
Crystal City Council Meeting Agenda
Nov. 20, 2018
Page 2 of 3
5. Open Forum
(The City Council appreciates hearing from citizens about items of concern and desires to set aside
time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is
limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding
officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought
before the Council during Open Forum. The Council may place items discussed during Open Forum
onto subsequent council meeting agendas.)
6. Regular Agenda
6.1 The Council will consider approval of disbursements over $25,000 submitted by the finance
department to the city council, a list that is on file in the office of the finance department.
Recommend approval of disbursements over $25,000.
6.2 The Council will consider a resolution authorizing the purchase of a tandem axle dump truck.
The 2019 capital plan includes replacement of a tandem axle dump truck. Due to long lead
times, staff is requesting approval of this purchase in order to submit the order now for
delivery sometime in the first half of 2019. Recommend approval of this purchase.
6.3 The Council will consider a resolution awarding the contract for Winnetka Pond Sediment
Removal Project.
The City Council has received periodic updates regarding the BCWMO’s Winnetka Pond
Sediment Removal project. Ten bids were received on November 14; recommend awarding
the contract to the low bidder, Veit, to complete this project.
6.4 The Council will consider a resolution authorizing the easement agreement with the
Winnetka Village Apartments.
In order to complete the work for the Winnetka Pond Sediment Removal project, an
easement agreement with the property owner is necessary. Recommend approval of the
resolution authorizing execution of the easement agreement for this project.
6.5 The Council will consider a resolution awarding the contract for mowing services for 2019.
The city currently contracts with Whippersnapper Lawn Services of MN for various lawn
mowing services. Staff is recommending continuing with this vendor for 2019; the contract
has the option of being extended for two additional years beyond 2019. Recommend
approval of the resolution awarding this contract.
6.6 The Council will consider a contract for 2019 with the city of Brooklyn Park for environmental
health services.
This annual agreement with Brooklyn Park provides for environmental health services if
they are needed (garbage or mold properties, etc.) Recommend authorizing execution of
the contract for 2019.
Crystal City Council Meeting Agenda
Nov. 20, 2018
Page 3 of 3
7. Announcements
a. Crystal Business Association meeting is Wednesday, Nov. 21, at 8:30 a.m. at Christina’s Child
Care, 5510 West Broadway.
b. City offices will be closed Thursday, Nov. 22 and Friday, Nov. 23 in observance of the
Thanksgiving Day holiday.
c. The next City Council meeting will be Tuesday, Dec. 4, at 7 p.m. in the Council Chambers at
Crystal City Hall.
d. Girl and Boy Scout troops are invited to lead the pledge at City Council meetings. Troops who
are interested may contact city staff for information.
e. City Council meetings and work sessions are open to the public. Current and previous
meetings are available for viewing and listening at www.crystalmn.gov.
8. Adjournment
9. Nov. 20, 2018 Meeting Schedule
Time Type of meeting Location
6 p.m. Citizen Input Time Conference Room A
6:20 p.m.
City Council work session to discuss:
• Commission candidate interview.
• Winter operations check in.
• Constituent issues update.
• City manager monthly check in.
• New business.*
• Announcements.*
Conference Room A
7 p.m. City Council meeting Council Chambers
* Denotes no supporting information included in the packet.
Have a great weekend; see you at Tuesday’s meeting.
Crystal City Council meeting minutes Nov. 8, 2018
Page 1 of 6
1.Call to Order
Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on
Nov. 8, 2018 at 7 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in Crystal,
Minnesota. Mayor Adams called the meeting to order.
Roll Call
Mayor Adams asked the assistant city manager to call the roll for elected officials. Upon roll call, the
following attendance was recorded:
Council members present: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler.Absent: Dahl.
City staff present: City Manager A. Norris, Assistant City Manager/Human Resources ManagerK. Therres, City Attorney T. Gilchrist, Finance Director J. McGann, Recreation Director J. Elholm andPolice Chief S. Revering.
Pledge of Allegiance
Mayor Adams led the Council and audience in the Pledge of Allegiance.
2.Approval of Agenda
The Council considered approval of the agenda.
Moved by Council Member Deshler and seconded by Council Member Parsons to approve the
agenda.
Motion carried.
3.Consent Agenda
The Council considered the following items, which are routine and non-controversial in nature, in a
single motion:
3.1 Approval of the minutes from the following meetings:
a.The City Council work session on Oct. 11, 2018.
b.The City Council meeting on Oct. 16, 2018.
c.The City Council work sessions on Oct. 16, 2018.
3.2 Approval of the list of license applications submitted by the city clerk to the City Council, a
list that is on file in the office of the city clerk.
3.3 Approval of Resolution No. 2018-130, accepting the following donation:
a.$217.83 from donation boxes for Crystal Police K-9 Unit.
3.4 Approval of Resolution No. 2018-131, donating Becker Park playground equipment to Kids
Around the World.
3.5 Approval of Resolution No. 2018-132, amending the 2018 delinquent assessment roll for the
property at 5203 Angeline Ave. N.
3.6 Approval of Resolution No. 2018-133, adopting the Financial Management Plan.
4.1(a)
Crystal City Council meeting minutes Nov. 8, 2018
Page 2 of 6
3.7 Approval of updated Parks and Recreation Commission meeting bylaws.
3.8 Accept the resignation of Shelley Appel from Community Outreach Task Force.
Moved by Council Member LaRoche and seconded by Council Member Deshler to approve the
consent agenda.
Motion carried.
4. Open Forum
No public comment was given during open forum.
5. Regular Agenda
5.1 The Council considered approval of disbursements over $25,000 submitted by the finance
department to the City Council, a list that is on file in the office of the finance department.
Moved by Council Member Deshler and seconded by Council Member Parsons to approve
the list of disbursements over $25,000.
Voting aye: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler.
Absent, not voting: Dahl.
Motion carried.
5.2 The Council considered resolutions declaring diseased trees a public nuisance at 6911 Dudley
Ave. N., 3245 Florida Ave. N. and 4818 Xenia Ave. N.
City Manager Anne Norris addressed the Council.
Moved by Council Member LaRoche and seconded by Council Member Budziszewski to adopt
the following resolution, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. 2018 – 134
DECLARING THE DISEASED TREE A PUBLIC NUISANCE
AND ORDERING IT ABATED AT 6911 DUDLEY AVE. N.
Voting aye: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler.
Absent, not voting: Dahl.
Motion carried, resolution declared adopted.
Moved by Council Member LaRoche and seconded by Council Member Budziszewski to adopt
the following resolution, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. 2018 – 135
DECLARING THE DISEASED TREE A PUBLIC NUISANCE
AND ORDERING IT ABATED AT 3245 FLORIDA AVE. N.
Voting aye: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler.
Absent, not voting: Dahl.
Motion carried, resolution declared adopted.
4.1(a)
Crystal City Council meeting minutes Nov. 8, 2018
Page 3 of 6
Moved by Council Member LaRoche and seconded by Council Member Budziszewski to adopt
the following resolution, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. 2018 – 136
DECLARING THE DISEASED TREE A PUBLIC NUISANCE
AND ORDERING IT ABATED AT 4818 XENIA AVE. N.
Voting aye: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler.
Absent, not voting: Dahl.
Motion carried, resolution declared adopted.
5.3 The Council considered a resolution awarding the contract for demolition of the Becker Park
building.
Recreation Director John Elholm addressed the Council.
Moved by Council Member Budziszewski and seconded by Council Member LaRoche to adopt
the following resolution, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. 2018 – 137
AWARD CONTRACT FOR DEMOLITION OF
THE PERFORMING ARTS BUILDING IN BECKER PARK
Voting aye: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler.
Absent, not voting: Dahl.
Motion carried, resolution declared adopted.
5.4 The Council considered the Utility Rate study.
Finance Director Jean McGann addressed the Council.
Moved by Council Member LaRoche and seconded by Council Member Parsons to approve
the Utility Rate study.
Voting aye: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler.
Absent, not voting: Dahl.
Motion carried.
5.5 The Council considered a resolution approving the 2019 utility fee schedule.
Finance Director Jean McGann addressed the Council.
Moved by Council Member Deshler and seconded by Council Member LaRoche to adopt the
following resolution, the reading of which was dispensed with by unanimous consent:
4.1(a)
Crystal City Council meeting minutes Nov. 8, 2018
Page 4 of 6
RESOLUTION NO. 2018 – 138
RESOLUTION APPROVING THE
2019 UTILITY FEE SCHEDULE
Voting aye: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler.
Absent, not voting: Dahl.
Motion carried, resolution declared adopted.
5.6 The Council considered the first reading of an ordinance amending Chapter 12 of the City
Code relating to alcohol.
City Attorney Troy Gilchrist addressed the Council.
Moved by Council Member Budziszewski and seconded by Council Member LaRoche to adopt
the following ordinance, the reading of which was dispensed with by unanimous consent:
ORDINANCE NO. 2018 – 06
AN ORDINANCE AMENDING CHAPTER XII OF THE
CRYSTAL CITY CODE RELATED TO ALCOHOL
And further, that the second and final reading will be held on Dec. 4, 2018.
Voting aye: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler.
Absent, not voting: Dahl.
Motion carried.
5.7 The Council considered the first reading of an ordinance amending Chapter 13 of the City
Code relating to Traffic, Motor and Other Vehicles.
City Attorney Troy Gilchrist addressed the Council.
Moved by Council Member Kolb and seconded by Council Member LaRoche to amend the
ordinance by striking section 1345.07 (b) and to re-letter the remaining bullet points that
follow.
Voting aye: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler.
Absent, not voting: Dahl.
Motion carried.
Moved by Council Member Kolb and seconded by Council Member Parsons to adopt the
following ordinance, as amended, the reading of which was dispensed with by unanimous
consent:
ORDINANCE NO. 2018 – 07
AN ORDINANCE AMENDING CHAPTER XIII OF THE
CRYSTAL CITY CODE RELATED TO TRAFFIC, MOTOR AND OTHER VEHICLES
4.1(a)
Crystal City Council meeting minutes Nov. 8, 2018
Page 5 of 6
And further, that the second and final reading will be held on Dec. 4, 2018.
Voting aye: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler.
Absent, not voting: Dahl.
Motion carried.
5.8 The Council considered the first reading of an ordinance amending Chapter 20 of the City of
Crystal Code relating to Misdemeanors.
City Attorney Troy Gilchrist addressed the Council.
Moved by Council Member Deshler and seconded by Council Member LaRoche to adopt the
following ordinance, the reading of which was dispensed with by unanimous consent:
ORDINANCE NO. 2018 – 08
AN ORDINANCE AMENDING CHAPTER XX OF THE
CRYSTAL CITY CODE RELATED TO MISDEMEANORS
And further, that the second and final reading will be held on Dec. 4, 2018.
Voting aye: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler.
Absent, not voting: Dahl.
Motion carried.
5.9 The Council considered the 2019 – 2020 labor agreement with the Law Enforcement Labor
Services (LELS), Local 44 (Police Officers).
Assistant City Manager Kim Therres addressed the Council.
Moved by Council Member Budziszewski and seconded by Council Member Deshler to
approve the authorization of executing the 2019-20 labor agreement with LELS, Local 44.
Voting aye: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler.
Absent, not voting: Dahl.
Motion carried.
6. Announcements
The Council made several announcements about upcoming events.
7. Adjournment
Moved by Council Member LaRoche and seconded by Council Member Budziszewski to adjourn the
meeting.
Motion carried.
4.1(a)
Crystal City Council meeting minutes Nov. 8, 2018
Page 6 of 6
The meeting adjourned at 7:54 p.m.
_____________________________________
Jim Adams, Mayor
ATTEST: _________________________________________ Kimberly Therres, Assistant City Manager
4.1(a)
Crystal City Council first work session minutes Nov. 8, 2018
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the first work session of the Crystal City Council was held at 6:34 p.m. on Nov. 8, 2018
in Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the
meeting to order.
I.Attendance
The assistant city manager recorded the attendance for City Council members and staff:
Council members present: Deshler, Kolb, LaRoche, Parsons, Adams and Budziszewski.Absent: Dahl.
City staff present: City Manager A. Norris, Assistant City Manager/Human Resources
Manager K. Therres, City Attorney T. Gilchrist, Recreation Director J. Elholm and Police
Chief S. Revering.
II.Agenda
The Council and staff discussed the following agenda item:
1.Chapter 13 of the City Code.
The work session adjourned at 6:59 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Kim Therres, Assistant City Manager
4.1(b)
Crystal City Council second work session minutes Nov. 8, 2018
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the second work session of the Crystal City Council was held at 8:06 p.m. on Nov. 8,
2018 in Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the
meeting to order.
I.Attendance
The assistant city manager recorded the attendance for City Council members and staff:
Council members present: Deshler, Kolb, LaRoche, Parsons, Adams and Budziszewski.Absent: Dahl.
City staff present: City Manager A. Norris, Assistant City Manager/Human Resources
Manager K. Therres, Finance Director J. McGann and Police Chief S. Revering.
II.Agenda
The Council and staff discussed the following agenda items:
1. 2019 – 2020 Budget review.
2.Constituent issues.
3.New business.
4.Announcements.
The work session adjourned at 8:51 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Kim Therres, Assistant City Manager
4.1(b)
Crystal City Council special meeting minutes Nov. 15, 2018
Page 1 of 1
1.Call to Order
Pursuant to due call and notice thereof, the special meeting of the Crystal City Council was held on
Nov. 15, 2018 at 6:30 p.m. in Conference Room A at City Hall, 4141 Douglas Dr. N. in Crystal,
Minnesota. Mayor Adams called the meeting to order.
Roll Call
Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the following
attendance was recorded:
Council members present: LaRoche, Parsons, Adams, Budziszewski and Kolb.Absent: Dahl and Deshler.
City staff present: City Manager A. Norris and City Clerk C. Serres.
2.Regular Agenda
The Council considered a resolution canvassing the election returns and declaring the results of the
general municipal election for the offices of Council Member Section II, Council Member Ward 1 and
Council Member Ward 2.
City Clerk C. Serres addressed the Council.
Moved by Council Member LaRoche and seconded by Council Member Budziszewski to adopt the
following resolution, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. 2018 – 139
DECLARING THE RESULTS OF THE
2018 GENERAL MUNICIPAL ELECTION
Voting aye: LaRoche, Parsons, Adams, Budziszewski and Kolb.
Absent, not voting: Dahl and Deshler.
Motion carried, resolution declared adopted.
3.Adjournment
Moved by Council Member LaRoche and seconded by Council Member Budziszewski to adjourn the
meeting.
Motion carried.
The meeting adjourned at 6:36 p.m.
_____________________________________
Jim Adams, Mayor
ATTEST:
_________________________________________ Chrissy Serres, City Clerk
4.1(c)
Crystal City Council work session minutes Nov. 15, 2018
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the work session of the Crystal City Council was held at 6:37 p.m. on Nov. 15, 2018 in
Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the
meeting to order.
I.Attendance
The city clerk recorded the attendance for City Council members and staff:
Council members present: LaRoche, Parsons, Adams, Budziszewski and Kolb.
Absent: Dahl and Deshler.
City staff present: City Manager A. Norris and City Clerk C. Serres.
II.Agenda
The Council and staff discussed the following agenda items:
1.2019 City Council meeting calendar.
2.Advisory commission candidate interviews.
The work session adjourned at 9:27 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Chrissy Serres, City Clerk
4.1(d)
Page 1 of 1
City of Crystal Council Meeting
Nov. 20, 2018
Applications for City License
Rental – New
5630 Rode Island Ave. N. – Todd Hanson (Conditional)
5332 52nd Ave. N. – Raymond Zettel (Conditional)
Rental – Renewal
4401 Brunswick Ave. N. – Rebekah and Jim Archer (Conditional)
4652 Brunswick Ave. N. – Building Ventures LLC
5313 Corvallis Ave. N. – Jeff Smith (Conditional)
3616-3618 Douglas Dr. N. – Reginald and Mark Orth (Conditional)
3940 Douglas Dr. N. – Eric and Amanda Dagenhardt
3932 Edgewood Ave. N. – Philip Stegora (Conditional)
5136 Edgewood Ave. N. – Tom and Carrie McAuley (Conditional)
5830 Elmhurst Ave. N. – John Sexter
6812 Fairview Ave. N. – Lowell Saumweber
5102-5104 Hampshire Ave. N. – Brian and Sharon Cody
4065 Jersey Ave. N. – Joshua Kruse
6701 Lombardy La. – Steve and Amy Harrison (Conditional)
3524 Quail Ave. N. – Iasis IV, LLC (Conditional)
5856 Quebec Ave. N. – Loren George
5233 Unity Ct. N. – Senco Investments LLC
5738 West Broadway – Tim Drew
3727 Yates Ave. N. – Matthew Eastman (Conditional)
5109 49th Ave. N. – Peter Zedler
7019 50th Ave. N. – A C Reger
7206 58th Ave. N. – C & N Wescoe Bauman (Conditional)
4.2
Memorandum
DATE: November 20, 2018
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
SUBJECT: MPCA Clean Water Partnership Loan Program
Background
From the program website: “The Minnesota Legislature authorized the creation and funding of the Clean
Water Partnership program (CWP) to focus on control of nonpoint sources of pollution through
watershed management to protect and improve surface and ground water in Minnesota. The CWP
program provides financial assistance through loans to local units of government to lead pollution
control projects…. The Clean Water Partnership (CWP) Program is currently offering zero percent interest
loans .... The loans are available to local units of government sponsoring CWP projects. A local
government can use the funds itself … to implement BMPs...”
The loan terms are 0% interest over a 10 year period. The City is proposing to submit for a loan of
$1,250,000. This amount is almost all of the portion of the Becker Park storm water infiltration project
that is not covered by already secured funding. The Storm Water Utility fund will dwindle in cash
balance due to the Becker Park storm water infiltration project in 2019. Leveraging this 0% interest loan
will significantly reduce the sudden impact on the cash balance of the City’s storm water utility fund by
allowing it to be spread out over 10 years. Based on the current cost estimate and funding scheme, the
City would have to front $75,000 from the storm water utility fund.
Project funding ($2,750,000 current estimate project cost)
Secured ($1,375,000):
•Minnesota Board of Water and Soil Resources, Clean Water Fund Projects and Practices $725,000
•Shingle Creek Watershed CIP $250,000
•Metropolitan Council Green Infrastructure Pilot Program Grant $200,000
•2017 Metropolitan Council Storm Water Grant Program $150,000
•Shingle Creek Watershed Public Cost-Share Program (2018) $50,000
Applied for (hear back in early 2019):
•Hennepin County Natural Resources Opportunity Grant $100,000
Proposed application:
•Minnesota Pollution Control Agency Clean Water Partnership Loan (0% over 10 years) $1,200,000
Recommended Action
Motion to approve the resolution authorizing the application to the Minnesota Pollution Control Agency
for the Becker Park Stormwater Project.
4.3
RESOLUTION NO. 2018 - ______
AUTHORIZING THE APPLICATION
TO THE MINNESOTA POLLUTION CONTROL AGENCY
FOR THE BECKER PARK STORMWATER PROJECT
WHEREAS, the 2019 Storm Water Capital Improvement Program includes the
construction of the Becker Park storm water infiltration project; and
WHEREAS, the Minnesota Pollution Control Agency (MPCA) has Clean Water
Partnership Loan Program (CWPLP); and
WHEREAS, the CWPLP provides up to $2 million dollar loan at zero percent interest for
a period up to 10 years; and
WHEREAS, the Becker Park storm water infiltration project is at 99% design and
planned to go out to bid later this year; and
WHEREAS, the Becker Park storm water infiltration project will have a significant
impact on the fund balance in the storm water utility fund.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby
authorizes the proposal submission with the Minnesota Pollution Control Agency (MPCA) to
conduct the following Project: Becker Park Storm Water Infiltration
BE IT FURTHER RESOLVED that City Engineer Mark Ray be authorized to submit the
proposal for the above-mentioned Project and shall have the authority to represent this body in all
matters that do not specifically require the action of this body.
BE IT FURTHER RESOLVED that submittal of a proposal does not obligate this body to
accept a grant and/or a loan if so offered.
Adopted by the Crystal City Council this 20th day of November, 2018.
Jim Adams, Mayor
ATTEST:
____________________________
Chrissy Serres, City Clerk
4.3
DATE:November 13, 2018
TO:Anne Norris, City Manager
City of Crystal City Council
FROM:Jean McGann, Acting Finance Director
RE:Expenditures over $25,000
Payee Amount
AEM Financial Solutions Finance - professional services $25,350.00
Metropolitan Council Env. Services October waste water fees $127,413.34
West Metro Fire-Rescue District November Fire Protection Services $95,305.71
$248,069.05
Description
U:\Brenda\Accts Payable\Checks over $25,000\Checks over $25,000 Memo
6.1
Memorandum
DATE: November 20, 2018
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
Bill Bowman, Streets Superintendent
SUBJECT: Purchase of replacement tandem axle dump truck
Background
The 2019 Fleet Maintenance Fund includes the replacement purchase of a dump truck. The proposed dump
truck will be replacing an existing 2006 Freightliner truck (#315) in the public works fleet. The Fleet
Maintenance Fund has $265,000 allocated for this purchase. In 2018 Public Works started implantation of
Vehicle Condition Index (VCI) to rate all major public works equipment to provide better guidance on
replacement priority for planning purposes. The 2006 truck scored near the top of the replacement priority.
The new dump truck chassis will be purchased off of the state contract from Nuss Truck and Equipment for
$124,209. The accessories for the truck (such as warning lights, plowing equipment, etc) will be purchased off
of the state contract from Towmaster Truck Equipment for $154,821.
Once the new dump truck arrives, the existing truck will be sold at auction. It is anticipated that the current
truck will sell for around $15,000 which is the difference between the budgeted funds and actual costs.
The new dump truck will have a swap loader feature similar to the two pickup trucks that were purchased in
2017 with this capability. Utilizing the swap loader will allow the Streets Division to be more efficient with
street sweeping as dumpsters can be placed and picked up closer to where the sweepers are operating (i.e.
less driving time to dump for the sweepers). Additionally, the contracted dumpster for random bulky items to
be disposed of (generally illegal dumping) will able to be done by City staff at a notable cost savings.
Attachments
•Quote from Nuss Truck and Equipment
•Quote from Towmaster Truck Equipment
Recommended Action
Motion to approve the resolution authorizing the purchase of the new dump truck and attachments.
6.2
EVENT G0210-2000006496 VENDOR INSTRUCTIONS 1 of 4
Print Date & Time 10/18/2018 11:28
VENDOR NAME
YEAR, MAKE AND MODEL
This section for use when ordering
WB 190"
CA 125"Grand Total 124,209.00$
AF 62"
Rear Ratio 4.19 CONTRACT # 124649
Cab Color WHITE
Wheel
Color ALUM
Note
Spec #Description Qty Price Subtotal
1.0 Price for Base Unit:1 87,174.00$ 87,174.00$
1.9 1
2.0 FRAME OPTIONS 1
2.1 1 886.00$ 886.00$
2.4 Frame fastener option (bolt or huck spun)1 STD
2.17 2.820,000 23.5 120,000 113 - 133 CA 1 585.00$ 585.00$
2.73 TRIPLE FRAME - FULL IC REINFORCEMENT
2.86 Extended swept back painted steel 1 STD
2.99 1
3.0 FRONT AXLE/SUSPENSION/BRAKE/OPTION 1
3.1 Set back front axle option 1 STD
3.2 12,000 front axle & matching suspension - Mack FXL12 STD
3.6 20,000 front axle and matching suspension - Mack FXL20 1 2,147.00$ 2,147.00$
3.8 Heavy duty front axle shocks 1 STD
3.13 Front brake dust shields 1 18.00$ 18.00$
3.27
Haldex front slack adjustors - Need same slack adjustor on rear
axle STD
3.99 1
4.0 4.0 TANDEM REAR AXLE/SUSPENSION/BRAKE/OPTIONS 1
4.6 Dash mounted air dump system - With air ride suspension STD
4.8 Driver activated differential lock on both front and rear axles 1 968.00$ 968.00$
4.12 ½ round universal joints 1 STD
4.14 Rear Dust Shields 1 34.00$ 34.00$
4.16 Meritor 18 MXL extended lube 1 31.00$ 31.00$
4.22 Mack S38R fabricated steel housing STD
4.25 Mack S402 40,000 # cast iron housing 1 450.00$ 450.00$
4.37 Mack SS38 multileaf camelback spring with anti-sway springs STD
4.47 Mack M-Ride 40 parabolic 3-leaf, 40,000# stiffer than normal 1 959.00$ 959.00$
4.63 Haldex automatic rear slack adjustor STD
4.64 Haldex automatic rear slack adjustor with stainless steel pins 1 96.00$ 96.00$
4.99 1
5.99 1
6.0 TIRES/RIMS OPTIONS:
6.1 Nylon wafers or wheel guards on all wheels (10 ea.)1 44.00$ 44.00$
6.2 Heavier 7500 lb. 22.5 x 8.25 Steel rims in lieu of standard 7300#
rims (10 ea.) STD
6.7 10,000 lb. 22.5 9” front steel rims, 315/80R 22.5 J front tires 1 407.00$ 407.00$
6.28 Aluminum front wheel - 22.5 x 9.0 1 329.00$ 329.00$
6.33 Aluminum rear wheels - 22.5 x 8.25 1 492.00$ 492.00$
NUSS TRUCK & EQUIPMENT
2019 MACK AB GRANITE 64BR (T) TA
Tandem Axle Cab & Chassis
CITY OF CRYSTAL
AMENDMENT #1 FOR 2019 MODELS TA
6.2
EVENT G0210-2000006496 VENDOR INSTRUCTIONS 2 of 4
Spec #Description Qty Price Subtotal
6.99 1
7.0 BRAKE SYSTEM OPTIONS:1
7.1 Wabco System Saver 1200 E heated air dryer 1 STD
7.4 Auto drain valves on air tanks 1 31.00$ 31.00$
7.14 Aluminum air reservoirs 1 192.00$ 192.00$
7.19 Bendix ABS system with traction control 1 270.00$ 270.00$
7.24 Haldex "Life Seal" brake chamber STD
7.99 1
8.0 ENGINE/EXHAUST AND FUEL TANKS OPTIONS:1
(List Make & Model, H.P., torque of engine and exhaust and
fuel tank options)
8.1 Mack MP7-325M 325HP@1400-1900 RPM (Peak) 2100 RPM Gov
1250 LB-FT Torque STD
8.4 Mack MP7-425M 425HP@1500-1800 RPM (Peak) 2100 RPM Gov
1560 LB-FT Torque 1 1,508.00$ 1,508.00$
8.15 Clear Back of Cab - DPF & SCR Frame Mounted , RH Side under
Cab 1 114.00$ 114.00$
8.19 No Muffler, Single (R/S) Vertical Exhaust Cab Mounted, Lower
Ventura Diffuser, Turned End 1 318.00$ 318.00$
8.22 Single (R/S) Vertical Straight Exhaust Stack Turned Out 1 STD
8.30 Single, Bright finish heat shield & stack 1 65.00$ 65.00$
8.65 66 Gallon LH Aluminum D-Shape with Integral DEF Tank STD
8.67 88 Gallon LH Aluminum D-Shape with Integral DEF Tank 1 240.00$ 240.00$
8.96 Bright Finish Fuel Tank Straps - Single Tank 1 32.00$ 32.00$
8.99 1
9.0 ENGINE RELATED OPTIONS:1
9.2 Delco 35 SI Brushless Alternator, 135 AMP 1 102.00$ 102.00$
9.3 Delco 24 SI Alternator, 130 AMP STD
9.7 Donaldson Single Stage Air cleaner per spec 12.1 1 278.00$ 278.00$
9.11 Non-heated fuel/water separator, Mack w/manual drain valve
(integral w/primary fuel filter 1 STD
9.12 Coolant spin on filter/conditioner 1 47.00$ 47.00$
9.16 Viscous fan drive - Behr Electronically modulated 1 STD
9.17 Radiator hose package (Silicone) per Spec 12.2 240.00$ -$
9.18 Curved exhaust pipe end 1 STD
9.19 Fuel tank per specification 12.7 -$
9.20 Engine block heater 1 65.00$ 65.00$
9.24 Radiator bug screen 1 STD
9.27 Extended life anti-freeze 1 20.00$ 20.00$
9.29 Starter motor options - Delco 39MT-MXT 1 STD
9.50 Stainless steel oil pan 1 1,950.00$ 1,950.00$
9.51 Davco 382 heated fuel-water separator 1 387.00$ 387.00$
9.54 Electric preheater 1 53.00$ 53.00$
9.999 1
TRANSMISSION OPTIONS:1
10.0 (After the first Six listed options, list manual and automatic
transmission options. List make and model, # of speeds, type
of shifting and whether or not transmission includes PTO
gear(s) or not). Example: Allison 3000 HS, 5 speed, push
button, no PTO.
10.5 Synthetic (TranSynd) lubrication for Automatic Transmission 1 301.00$ 301.00$
10.6 Synthetic lubrication for manual transmission STD
10.15 Allison 4500-RDS 6 speed push button, PTO 1 13,776.00$ 13,776.00$
10.23 Mack T309, 9 speed transmission, PTO STDAMENDMENT #1 FOR 2019 MODELS TA
6.2
EVENT G0210-2000006496 VENDOR INSTRUCTIONS 3 of 4
Spec #Description Qty Price Subtotal
10.50 Transmission oil cooler 1 STD
10.54 Allison shift to neutral when park brake engaged 1 STD
10.56 Stainless steel transmission coolant pipes 1 175.00$ 175.00$
10.57 Allison fill tune and dip stick under hood 1 138.00$ 138.00$
10.999 1
11.0 ELECTRICAL OPTIONS:1
11.8 OEM daytime running lights 1 STD
11.9 3000 CCA batteries in lieu of 1950CCA 1 66.00$ 66.00$
11.10 3 each 650/1950 CCA batteries in lieu of 2 each batteries STD
11.15
Switch for snowplow lights mounted on instrumental panel. Includes
wiring terminated near headlights, for customer mounted auxiliary
snowplow lights.1 80.00$ 80.00$
11.18 Vehicle speed sensor with speed signal at fuse panel for sander
ground speed control system.1 20.00$ 20.00$
11.21 Dash mounted indicator body/hoist up body builder lamp 1 71.00$ 71.00$
11.23 Polished aluminum battery box cover 1 52.00$ 52.00$
11.27 Battery shock pad 1 4.00$ 4.00$
11.29 Body Link w/o cab floor pass thru hole/rubber boot 1 STD
11.34 Eight switches - front strobe, rear strobes, wing light, wing strobe,
sander light, tail gate lock, and vibrator 1 237.00$ 237.00$
11.37 Ecco back-up alarm SA917 ambient noise sensitive 1 98.00$ 98.00$
11.44 LED type tail lights 1 199.00$ 199.00$
11.999 1
12.0 CAB EXTERIOR OPTIONS:1
12.7 Remote control for dual mirrors & heated - Bulldog stylized mirrors
with integral convex mirror 1 474.00$ 474.00$
12.12 Imron paint option STD
12.13 Imron and clear coat paint option 1 STD
12.15 Cab Air Ride Suspension 1 STD
12.16 Tilting hood per Spec 12.8 1 STD
12.17 Butterfly option on hood 1 413.00$ 413.00$
12.20 Cab visor, external, painted to match cab color 1 184.00$ 184.00$
12.21 Front fender extensions 1 105.00$ 105.00$
12.22 Front fender mud flaps 1 STD
12.23 Arctic winter wiper blades 1 19.00$ 19.00$
12.28 Front tow hooks 1 STD
12.29 Rear tow hooks 1 22.00$ 22.00$
12.42 Heated windshield 1 425.00$ 425.00$
12.45 Bright finish hood intake 1 16.00$ 16.00$
12.46 Bright finish bars with surround grille 1 240.00$ 240.00$
12.48 Bullet type chrome marker & clearance lights 1 75.00$ 75.00$
12.57 10" round bright finish heated fender mirrors 1 234.00$ 234.00$
13.0 CAB INTERIOR OPTIONS:1
13.6
Premium grade interior trim package includes
power window and locks in package
13.10 Slate Gray Color with brushed metallic instrument panel 1 1,087.00$ 1,087.00$
13.11 Round universal gauge package 1 STD
13.14 O.E.M factory installed, AM/FM Premium stereo, CD-Player,
Weatherboard, Handfree interface, Bluetooth 1 STD
13.18 O.E.M factory installed, air conditioning 1 STD
13.20 Dash mounted air cleaner air restriction gauge - (Display in Co-Pilot
only)1 STDAMENDMENT #1 FOR 2019 MODELS TA
6.2
EVENT G0210-2000006496 VENDOR INSTRUCTIONS 4 of 4
Spec #Description Qty Price Subtotal
13.21 Transmission temp gauges 1 STD
13.24 Transmission oil sensor (check & fill)1 STD
13.26 Tilt & telescope steering wheel 1 STD
13.28 Self canceling turn signals 1 STD
13.34 Air-Sears Atlas 80 hi-back driver seat 4 chamber air lumbar 1 374.00$ 374.00$
13.47 National 2000 hi-back air rider seat 1 250.00$ 250.00$
13.55 Orange driver & rider seat belt 1 76.00$ 76.00$
13.56 Light & buzzer for seat belt 1 35.00$ 35.00$
13.58 Diagonal grab handle on inside of driver door 1 35.00$ 35.00$
13.59
Co-pilot driver display (enhanced 4.5" diagonal graphic LCD display
w/4-button stalk control - includes guard dog routine maintenance
monitoring 1 STD
13.63 5lb fire extinguisher between LH seat base and door with valve
aimed rearward 1 66.00$ 66.00$
13.64 Reflector kit parallel to inside of rider base seat 1 27.00$ 27.00$
13.66 Air conditioning blend air HVAC with ATC temp regulation & APADS 1 226.00$ 226.00$
13.68 Cab cleanout - includes in cab pneumatic line 1 46.00$ 46.00$
13.75 Exhaust pyrometer & transmission oil temperature gauges 1 STD
18.9 1
19.0 Quantity Discounts:1
Enter the number of units that must be purchased and the
corresponding discount offered to the purchaser. More than one
quantity discount may be entered.
19.1 Material surcharge 1 1,500.00$ 1,500.00$
19.2 2.25% model increase 1 2,714.00$ 2,714.00$
19.99 1
Total Cost:124,209.00$
AMENDMENT #1 FOR 2019 MODELS TA
6.2
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6.2
6.2
RESOLUTION NO. 2018- _____
APPROVING THE PURCHASE OF A
REPLACEMENT DUMP TRUCK AND ATTACHMENTS
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities
in the City; and
WHEREAS, a dump truck is used year round for various public works-related activities; and
WHEREAS, the existing dump truck scored high on the vehicle condition index and is due for
replacement; and
WHEREAS, funds are allocated in the Fleet Maintenance Fund for this replacement purchase;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the
purchase of a replacement dump truck and attachments from Nuss Truck and Equipment for $124,209
and Towmaster Truck Equipment for $154,821.
BE IT FURTHER RESOLVED that the Crystal City Council hereby authorizes the sale of the
existing dump truck at auction once the new truck has arrived.
Adopted by the Crystal City Council this 20th day of November 2018.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
6.2
Memorandum
DATE: November 20, 2018
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
Mick Cyert, Engineering Project Manager
SUBJECT: Award construction contract for Winnetka Pond Dredging Project (Project #2018-04)
Summary
This item was discussed at the August 21, 2018 work session and on October 2, 2018 the Council
approved the plans and specs and ordered the advertisement for bids for the Winnetka Pond Dredging
Project.
Bids received
Bids for the project were opened on November 14, 2018. Ten bids were received and listed below:
1) Veit & Company, Inc. $525,617.50
2) Schneider Excavating $647,874.00
3) NewLook Contracting, Inc. $665,250.00
4) Rachel Contracting, Inc. $674,585.00
5) Peterson Companies, Inc. $741,400.00
6) Meyer Contracting, Inc. $860,229.75
7) US SiteWork, Inc. $892,900.50
8) Frattalone Companies, Inc. $1,000,695.25
9) North Pine Aggregate, Inc. $1,175,135.00
10) Minger Construction Co., Inc. $1,272,104.60
Staff has reviewed the bids and found them to be accurate and in order. The low bid, Veit & Company,
Inc. has done work in the City before and is a local and reputable contractor in the industry. The
engineers estimate for this project was $609,075 (not including the contingency).
Schedule
Staff will be working with the contractor to identify the construction schedule and notify the Winnetka
Village apartments.
Recommended Action
Motion authorizing the contract with Veit & Company, Inc. in the amount of $525,617.50 for the
construction of the Winnetka Pond Dredging Project.
6.3
RESOLUTION NO. 2018- ___
AWARD CONTRACT FOR
WINNETKA POND DREDGING
PROJECT # 2018-04
WHEREAS, the Bassett Creek Watershed Management Commission allocated
funds for the sediment removal from Winnetka Pond; and
WHEREAS, the City has entered into an agreement with the Bassett Creek
Watershed Management Commission for the City to design and construct this project;
and
WHEREAS, the Crystal City Council approved the Winnetka Pond Dredging
construction plans and specifications; and
WHEREAS, the Crystal City Council authorized solicitation of public bids; and
WHEREAS, ten bids were received and publicly opened on November 14, 2018;
and
WHEREAS, Veit & Company, Inc. was the lowest qualified bidder; and
WHEREAS, Veit & Company, Inc. has successfully completed work in the City
before and is a local and reputable contractor in the industry.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby
awards the contract for Winnetka Pond Dredging Project (Project #2018-04) to Veit &
Company, Inc. in the amount of $525,617.50.
BE IT FURTHER RESOLVED that the Mayor and/or City Manager are hereby
authorized to sign such contract.
Adopted by the Crystal City Council this 20th day of November, 2018.
Jim Adams, Mayor
ATTEST:
_________________________________________
Christina Serres, City Clerk
6.3
Memorandum
DATE: November 20, 2018
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
Mick Cyert, Engineering Project Manager
SUBJECT: Winnetka Pond Easement and Buffer Maintenance Agreement
Summary
Through the design process of the Winnetka Pond dredging project it was identified that a larger
easement area was needed in order to complete the needed dredging work and native buffer. The City
has been communicating with the Winnetka Village apartment management company for months
working out the details of the pond easement and buffer maintenance of the new native buffer.
The Winnetka Village Apartments agree to pay 90% of the contractor cost for the entire native buffer
maintenance. In addition to the 10% of the contractor cost, the City will manage the contract and
contractor at no cost to Winnetka Village Apartments.
Attachment
•Pond Easement and Buffer Maintenance Agreement document
Recommended Action
Motion authorizing the Pond Easement and Buffer Maintenance agreement with the Smith-Strum
Investment Company, Winnetka Village Apartments LP.
6.4
1
523412v7 DTA CR225-453
POND EASEMENT AND BUFFER
MAINTENANCE AGREEMENT
This Pond Easement and Buffer Maintenance Agreement (“Agreement”) is made and
entered into this ___ day of ___________, 2018, by and between Smith-Strum Investment
Company, Winnetka Village Apartments, a Minnesota limited Partnership, located at 3500
Emerson Ave. S., #105, Minneapolis, Minnesota 55408 (“Landowner”), and City of Crystal, a
Minnesota municipal corporation (“City”).
Recitals
A. Landowner is the fee owner of the property located at 7710 36th Avenue North and legally
described as Lot 3, Block 1, Winnetka Village, Hennepin County, Minnesota (“Property”):
B. Landowner desires to grant to City a pond easement for a stormwater drainage pond identified
as Winnetka Pond (“Pond”) that is located primarily on Outlot A, Winnetka Village, Hennepin
County, Minnesota (“Outlot A”), but which is also partially located on the Property.
C. Landowner further agrees to pay 90% of the costs City incurs to maintain the buffer area
around the Pond, in accordance with the terms and conditions contained herein, as said maintenance
will directly benefit the Property. The parties understand the work, and the resulting costs, to maintain
the buffer area will vary from year to year and that the City will follow the process established herein
for communicating with the Landowner regarding the work needing to be performed and the
estimated costs.
Terms of Easement
1. Grant of Easement. For good and valuable consideration, receipt of which is acknowledged
by Landowner, Landowner hereby grants and conveys to City a permanent, nonexclusive, pond
easement over, under, across and through the premises described and depicted in the attached
Exhibit A (“Pond Easement Area”). The duration of this easement is perpetual, subject to
Minnesota law governing granting of easements to governmental bodies, and shall bind and inure
to the benefit of the parties, their successors and assigns.
2. Scope of Easement. The permanent pond easement granted herein includes the right of
City, its agents, employees, and contractors to enter upon the Property at reasonable times for the
purposes of locating, constructing, reconstructing, operating, maintaining, inspecting, altering and
6.4
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523412v7 DTA CR225-453
repairing Pond, the adjacent vegetative buffer area, and related facilities in the described Pond
Easement Area. Specifically, but without limitation, the easement includes the right to excavate
and remove earthen materials from the described Pond Easement Area, to grade slopes, maintain
a vegetated buffer, to manage wildlife, and to dredge materials from the Pond within the Pond
Easement Area.
The easement granted herein also include the right to cut, trim, or remove from the Pond Easement
Area any trees, shrubs, or other vegetation that, in City’s judgment, unreasonably interfere with
the easement or facilities of City, its successors or assigns.
3. Buffer Maintenance.
(a) Costs Share. In order to protect the quality of the water within the Pond, City is
installing or improving a vegetative buffer (“Buffer”) around the Pond within the Pond Easement
Area and on Outlot A. City shall also install a storm pipe system (“Storm Pipe System”), which
shall be comprise of two catch basins and associated pipes to convey water under Landowner’s
driveway, within the Pond Easement Area. Landowner recognizes the benefits of the Pond to its
Property and agrees to pay 90% of the costs City incurs, excluding City staff costs, to have a
contractor maintain the buffer around the entire Pond and the Storm Pipe System once they are
installed by City. City shall hire a contractor to preserve and maintain the Buffer and the Storm
Pipe System in accordance with best management practices, applicable laws, and on a regular
schedule to ensure the proper functioning of the Buffer and Storm Pipe System (collectively, the
“Maintenance Activities”). The Maintenance Activities shall not include any dredging or other
maintenance activities City may undertake on the Pond itself or any wildlife management activities
around the Pond. Prior to letting a contract for the Maintenance Activities, City shall seek at least
two quotes for the work and provide copies of the quotes received to Landowner. City shall select
the contractor and enter into a contract for the Maintenance Activities in accordance with the
statutory requirements of the uniform municipal contracting law and other applicable laws.
Landowner agrees to reimburse City for 90% of the costs City pays the contractor to perform the
Maintenance Activities. City shall invoice Landowner for its share of the costs for the
Maintenance Activities and shall include a copy of the contractor’s invoice. Landowner shall pay
City’s invoice in full within 90 days. If Landowner fails to pay the invoice, City shall have the
right to collect the full cost thereof by assessing it on the Property as a special charge under
Minnesota Statutes, section 429.101, a service charge under Minnesota Statutes, section 366.012,
a lien under Minnesota Statutes, section 514.67, or to otherwise collect the amount pursuant to any
other method available to City under law. Landowner, on behalf of itself and its successor and
assigns, acknowledges that the costs to provide the Maintenance Activities constitute a special
charge and a service charge under law that may be imposed on and collected from the Property,
and hereby waives any right to hearing or notice and the right to appeal the collection of the charge
under Minnesota Statutes, Chapter 429 or other law.
(b) Noninterference. Landowner agrees to not change or alter the condition of the
Buffer or to interfere with or damage drainage, water conservation, erosion control, soil
conservation, or fish habitat of the Pond. No trees, shrubs, or other vegetation shall be destroyed,
cut, or removed from the Buffer Area except as is necessary to remove storm damage, diseased or
non-native vegetation, or as authorized by the prior written consent of City. No earth, peat, gravel
or soil, sand, or any other natural material or substance shall be moved or removed from the Buffer
6.4
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523412v7 DTA CR225-453
Area and there shall be no dredging or excavation of any nature whatsoever or any change of the
topography of the Buffer Area without the prior written consent of City. No soil, sand, gravel or
other substance or material as landfill shall be placed, dumped or stored upon the Buffer, and no
waste, trash, yard waste, manure or other materials shall be placed, dumped or stored upon the
Buffer Area without the prior written consent of City. No structures, hardcover or other
improvements shall be constructed, erected, or placed upon, above or beneath the Buffer Area.
5. Warranty of Title. Landowner warrants it is the owner of the Property and has the right,
title and capacity to convey to City the easement described herein.
6. Environmental Matters. City shall not be responsible for any costs, expenses, damages,
demands, obligations, including penalties and reasonable attorney's fees, or losses resulting from
any claims, actions, suits or proceedings based upon a release or threat of release of any hazardous
substances, pollutants, or contaminants that may have existed on, or that relate to, the Easement
Area or Property prior to the date of this instrument.
7. Binding Effect. The terms and conditions of this instrument shall run with the land and be
binding on Landowner, its successors and assigns.
STATE DEED TAX DUE HEREON: NONE
Dated this _____ day of ______________, 20__.
LANDOWNER
By
Its
By
Its
STATE OF MINNESOTA )
) SS.
COUNTY OF _________ )
The foregoing instrument was acknowledged before me this _____ day of ____________,
20__ by ________________________ and _________________________ , the
______________________ and __________________________ of the _________, a ________
organized under the laws of the State of ______________, on behalf of the corporation.
______________________________
Notary Public
NOTARY STAMP OR SEAL
6.4
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523412v7 DTA CR225-453
CITY
By: __________________________________
Its Mayor
By: __________________________________
Its Manager
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this ___ day of __________, 2018,
by Jim Adams and Anne Norris, the mayor and city manager, respectively, of City of Crystal, a
Minnesota municipal corporation, on behalf of the municipal corporation.
____________________________________
Notary Public
THIS INSTRUMENT DRAFTED BY AND SHOULD BE RETURNED TO:
Kennedy & Graven, Chartered
470 US Bank Plaza
200 South Sixth Street
Minneapolis, MN 55402
6.4
A-1
523412v7 DTA CR225-453
EXHIBIT A
Legal Description and Depiction of the Pond Easement
(attached hereto)
6.4
S0°07'00"E64.22'N90°00'00"W
121.88'S0°00'53"W211.71'S89°58'39"E
231.12'N0°01'21"E265.00'S89°58'39"E
172.00'
N58°19'36"E
345.68'
S81°44'53"W
55.78'
S53°05'48"W
233.48'
S77°45'24"W
104.78'
N90°00'00"W
231.30'
REVISION DESCRIPTIONDATEAPP.BYNO. CHK.
TO/FOR
RELEASED
DATE RELEASED Approved
Designed
Drawn
Checked
Date
Scale
DWG. No.
BARR PROJECT No.
CLIENT PROJECT No.
REV. No.Minneapolis, Minnesota
Ph: 1-800-632-2277
Corporate Headquarters:
DATE LICENSE #
SIGNATURE
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR
REPORT WAS PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE
STATE OF MINNESOTA.
Suite 200
4300 MARKETPOINTE DRIVE
BARR ENGINEERING CO.
Fax: (952) 832-2601
www.barr.com
Ph: 1-800-632-2277
Project Office:
PRINTED NAME MINNEAPOLIS, MN 55435
AS SHOWN
05/24/2018
PRT
PRT
PRT
PEB
CITY OF CRYSTAL
CRYSTAL, MINNESOTA
WINNETKA POND
DREDGING PROJECT
EXHIBIT A
PERMANENT EASEMENT
23/27-1622.00
2018-04
V-01 C
.45025
PAUL R. TOKARCZYK
CADD USER: PATRICK E. BROCKAMP FILE: M:\DESIGN\23271622.00\2327162200_V-01 REVC.DWG PLOT SCALE: 1:2 PLOT DATE: 7/17/2018 5:24 PMCLIENT
BID
CONSTRUCTION
5/31/187/12/187/17/18----
-------
-------
-------
-------
A B C 0 1 2 3
N
SCALE IN FEET
60300
EXHIBIT A
POND EASEMENT
PART OF LOT 3, BLOCK 1
WINNETKA VILLAGE
SW1/4, SECTION 17, T118, R21
HENNEPIN COUNTY, MINNESOTA
Not a boundary survey. Subdivision lines are
approximate based on GIS parcel data and record
plats and do not reflect a field survey or
subdivision.
POINT OF BEGINNING
SOUTHWEST CORNER
LOT 3, BLOCK 1
WINNETKA VILLAGE
LOT 3 BLOCK1
WINNETKA VILLAGE
Pond Easement Legal Description:
A pond easement over, under, and across part of Lot 3, Block 1, WINNETKA VILLAGE in Section 17, Township
118, Range 21, Hennepin County, Minnesota, further described as follows:
Beginning at the southwest corner of said Lot 3, thence North 00 degrees 01 minutes 21 seconds East, assigned
bearing, along the east line of said Lot 3, 265.00 feet to an east corner of said Lot 3; thence South 89 degrees 58
minutes 39 seconds East, along said east line, 172.00 feet to an east corner of said Lot 3; thence North 58
degrees 19 minutes 36 seconds East, along said east line, 345.68 feet; thence South 81 degrees 44 minutes 53
seconds West 55.78 feet; thence South 53 degrees 05 minutes 48 seconds West 233.48 feet; thence South 77
degrees 45 minutes 24 seconds West 104.78 feet; thence West 231.30 feet; thence South 00 degrees 07
minutes 00 seconds East 64.22 feet; thence West 121.88 feet; thence South 00 degrees 00 minutes 53 seconds
West 211.71 feet to the south line of said Lot 3; thence South 89 degrees 58 minutes 39 seconds East 231.12
feet to the point of beginning.
OUTLOT A
WINNETKA
VILLAGE
SOUTH LINE WINNETKA VILLAGE/SOUTH LINE SECTION 17
APPROXIMATE
TOP OF PONDEXISTING DRIVEWAYAPPROXIMATE
VEGETATED BUFFER
LIMITS
POND EASEMENT
POND
EASEMENT
APPROXIMATE
BUFFER
APPROXIMATE
BUFFER
6.4
RESOLUTION NO. 2018- ___
AUTHORIZING THE POND EASEMENT AND BUFFER MAINTENANCE
AGREEMENT FOR WINNETKA POND
WHEREAS, the Bassett Creek Watershed Management Commission allocated
funds for the sediment removal from Winnetka Pond; and
WHEREAS, the City has entered into an agreement with the Bassett Creek
Watershed Management Commission for the City to design and construct this project;
and
WHEREAS, the Crystal City Council approved the Winnetka Pond Dredging
construction plans and specifications; and
WHEREAS, the Crystal City Council authorized solicitation of public bids; and
WHEREAS, ten bids were received and publicly opened on November 14, 2018;
and
WHEREAS, the Crystal City Council awarded the contract for construction on
November 20, 2018; and
WHEREAS, a permanent pond easement and buffer maintenance agreement with
the property owner is needed to complete this project.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby
authorizes the Pond Easement and Buffer Maintenance agreement with the Smith-Strum
Investment Company, Winnetka Village Apartments a Minnesota Limited Partnership.
BE IT FURTHER RESOLVED that the Mayor and/or City Manager are hereby
authorized to sign such contract.
Adopted by the Crystal City Council this 20th day of November, 2018.
Jim Adams, Mayor
ATTEST:
_________________________________________
Christina Serres, City Clerk
6.4
Memorandum
DATE: November 20, 2018
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
SUBJECT: Lawn mowing services contract
Background
The City contracts out lawn mowing services for long grass violation properties, EDA properties,
the Highway 81 corridor, and some other minor landscaping tasks as needed. The proposed
contract will end December 31, 2019 and may be extended by one year increments up to two
additional years.
In 2018 the City solicited quotes for lawn mowing services. Whippersnapper Lawn Service
Minnesota, LLC was the best value quote obtained. The costs for mowing violation properties is
passed on to the property owner. EDA property mowing is paid for by the EDA funds. The
Highway 81 corridor costs and other minor landscaping tasks, as needed, are paid for out of the
Park Maintenance Fund with money allocated for this purpose.
Actual mowing costs vary year to year depending on growing conditions. In 2018 the total
Whippersnapper Lawn Service Minnesota, LLC costs were around $15,000 through October.
While the yearly cost is below the threshold to come before Council, the total contract with
extensions will exceed the $20,000 threshold.
Contractor experience
Whippersnapper Lawn Service Minnesota, LLC was the City’s lawn mowing contractor for 2018
and is a local contractor. The City was very happy with the customer service and quality
provided this year.
Attachment
•Lawn mowing services contract
Recommended Action
Motion to approve the resolution awarding the contract for lawn mowing services to
Whippersnapper Lawn Service Minnesota, LLC.
6.5
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6.5
6.5
RESOLUTION NO. 2018- _____
AWARDING THE CONTRACT FOR LAWN MOWING SERVICES
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities
in the City; and
WHEREAS, the City does not have the equipment or personnel to provide all the needed lawn
mowing services in-house; and
WHEREAS, the City has consistently used a contractor to provide such services; and
WHEREAS, a quote was received for the lawn mowing services contract;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the
contract with Whippersnapper Lawn Service Minnesota, LLC for lawn mowing services through
December 31, 2019.
BE IT FURTHER RESOLVED that the Mayor and/or City Manager are authorized to sign said
contract.
Adopted by the Crystal City Council this 20th day of November 2018.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
6.5
_____________________________________________________________________
FROM: John Sutter, Community Development Director
_____________________________________________________________________
DATE: November 15, 2018
TO: Anne Norris, City Manager (for November 20 Council meeting)
SUBJECT: Consider authorizing a contract with the City of Brooklyn Park for
environmental health services in 2019
The city of Brooklyn Park’s Code Enforcement and Public Health Division (“BPEH”) has
provided environmental health inspections and related services on a contract basis to
the city of Crystal since 2006. Over that time there have been dramatic reductions in the
scope of contracted health services due to the MN Departments of Agriculture and
Health and/or Hennepin County assuming responsibility for inspection and licensing of
grocery and convenience stores, bakeries, pre-packaged food sales, perishable and
non-perishable vending operations, retail food establishments, lodging establishments,
public swimming pools, and tattoo and body piercing establishments.
The proposed 2018 agreement covers those health services necessitated by certain
provisions of the Crystal City Code, including:
•Chapter 4, Section 425 (Property Maintenance Code) - as needed to investigate
unsanitary conditions
•Chapter 6 Public Health - as needed to investigate public health nuisances
•Chapter 11, Section 1195 - annual Therapeutic Massage License inspections
As with prior agreements, this would be an hourly contract with a not-to-exceed amount:
•The hourly rate of $72 would be unchanged from 2018.
•The not-to-exceed amount of $2,000 would be unchanged from 2018. Year-to-date
2018 billings are $357. The three-year annualized average is $622.
Staff requests approval of the attached 2019 Environmental Health Services Agreement
with the city of Brooklyn Park for environmental health services.
COUNCIL STAFF REPORT
2018 Environmental Health
Contract with Brooklyn Park
6.6
Page 1 of 6
ENVIRONMENTAL HEALTH SERVICES AGREEMENT
This Environmental Health Services Agreement (“Agreement”) is made on this ____ day
of ____________, 20__, by and between the City of Crystal, a Minnesota municipal corporation
(“Crystal”) and the City of Brooklyn Park, a Minnesota municipal corporation (“Brooklyn Park”).
WHEREAS, Crystal is authorized and empowered to provide for environmental health
services to ensure the public health, safety and welfare; and
WHEREAS, environmental health services have been provided to Crystal by Brooklyn
Park since November 21, 2006; and
WHEREAS, Brooklyn Park currently has employees performing environmental health
services; and
WHEREAS, Brooklyn Park has determined that, in addition to providing environmental
health services for itself, its employees can continue to provide these services to Crystal; and
WHEREAS, both parties can benefit from Brooklyn Park continuing to provide these
services to Crystal; and
WHEREAS, the parties desire to enter into this Agreement setting forth the terms by which
Brooklyn Park will perform the services on behalf of Crystal; and
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth
below, the parties agree as follows:
1. Environmental Health Services.
A. Hourly Services. Brooklyn Park shall provide the following environmental health
services to Crystal upon the request of Crystal (“Hourly Services”):
1. Respond to any environmental health emergencies, such as illness outbreaks
or pollution investigations. If Brooklyn Park first becomes aware of an
environmental health emergency in Crystal, it shall reasonably attempt to
notify Crystal before responding.
2. Perform routine inspections of existing establishments and facilities, as
required by applicable Codes. Crystal shall be responsible for prosecuting
any Code violations; and
3. Perform complaint investigations for complaints received pursuant to the
applicable Codes. Crystal shall be responsible for forwarding the complaint
to Brooklyn Park’s Code Enforcement & Public Health Manager for
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investigation. Crystal shall also be responsible for prosecuting any Code
violations; and
4. Respond to any public health nuisances such as clandestine drug lab sites,
unsanitary housing, air quality, and water pollution. Crystal shall be
responsible for informing Brooklyn Park’s Code Enforcement & Public
Health Manager of any public health nuisance and prosecuting any Code
violations. If Brooklyn Park first becomes aware of a public health nuisance
in Crystal, it shall reasonably attempt to notify Crystal before responding;
and
5. Provide assistance to Crystal in providing general information from the
Codes related to environmental health to citizens and businesses; and
6. Respond to any complaints related to violation of the noise standards as
defined by Minnesota Rules Chapter 7030. Crystal shall be responsible for
forwarding any noise complaints to Brooklyn Park’s Code Enforcement &
Public Health Manager for response. Crystal shall also be responsible for
prosecuting any Code violations; and
7. Provide other inspection services or technical recommendations related to
Code matters as may from time to time be requested by Crystal; and
8. Assist Crystal in its prosecutions of any Code violations by providing
information and testifying in court.
B. Crystal at all times shall be responsible for administering and enforcing any of its
zoning requirements, including but not limited to, approval of site plans, building
size, building location and building use and any other applicable performance
standards. Crystal shall be responsible for administering and issuing all licenses
and permits and collecting any applicable fees. Crystal shall receive and retain any
applicable license or permit fees. Under no circumstances shall Brooklyn Park be
responsible for performing any services related to Fire Code or Zoning Code
enforcement or any other code compliance inspections that are not performed in
connection with issuance of an environmental health license or public health
investigation. Brooklyn Park shall not be responsible for prosecuting any Code
violations or violations of any other code provision, State statute or regulation.
C. The Hourly Services to be performed by Brooklyn Park may be performed by any
qualified member of the Brooklyn Park Code Enforcement and Public Health
Division and any qualified employee working under the direction and supervision
of Brooklyn Park’s Code Enforcement & Public Health Manager.
2. Fees and Expenses.
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A. Fees. For any Hourly Services provided by Brooklyn Park, Crystal shall pay an
hourly rate of $72.00/hour (“Hourly Fee”) and shall not exceed a cumulative total
of $2,000 over any calendar year. If the Hourly Services consist of responding to
an environmental health emergency, Crystal shall also pay Brooklyn Park any
overtime pay incurred by Brooklyn Park for its responding personnel, any
equipment rental costs (including equipment that is owned by Brooklyn Park),
supply costs, outside vendor services costs and costs for any other services used by
Brooklyn Park during the environmental health emergency. Brooklyn Park’s Code
Enforcement and Public Health Manager or his or her designee shall have the
exclusive authority in determining the need for any of these resources.
B. Adjustment of Fees. The Hourly Fee listed above may increase on January 1st of
each year. Prior to January 1st, representatives from Brooklyn Park and Crystal shall
meet to determine the amount of the increases. The increases shall be approved by
the Crystal City Council.
C. Payment of Fees. Brooklyn Park shall submit to Crystal by the 15th of each month
a detailed statement of the Hourly Services rendered in the month prior along with
an invoice that includes the amount due, in such form and detail as Crystal may
reasonably require, as well as periodic suggestions regarding other matters relating
to the inspection service. Crystal shall pay the invoice no later than thirty days from
the date of the invoice.
3. Records. Brooklyn Park shall maintain any original records related to the Hourly Services
for Crystal. These records shall be kept on file by Brooklyn Park pursuant to State law.
They shall be accessible to Crystal. In the event this Agreement is terminated, all original
records shall be returned to Crystal.
4. Administrative Responsibility. The Brooklyn Park Code Enforcement & Public Health
Manager and his or her designees are hereby provided specific authority by Crystal to
administer and enforce the Codes as provided by this Agreement. The daily administration
of the Hourly Services rendered pursuant to this Agreement shall be under the sole direction
of Brooklyn Park. The degree of Hourly Services rendered, the standards of performance
and other matters relating to regulations and policies shall remain under the control of
Brooklyn Park. The Hourly Services rendered under this Agreement shall be performed at
the City offices of Brooklyn Park, except for required on-site inspections or as otherwise
specifically noted in this Agreement.
5. Personnel, Employees of Brooklyn Park. Any employee assigned by Brooklyn Park to
perform the Hourly Services pursuant to this Agreement shall remain the exclusive
employee of Brooklyn Park. Crystal shall not assume any liability and shall not be
responsible for the direct payment of any salary, wage, workers’ compensation, income tax
withholding, PERA withholding tax and health insurance or any other type of compensation
to any Brooklyn Park employee for performing the Hourly Services pursuant to this
Agreement.
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6. Communications, Equipment and Supplies. With the exception of environmental health
emergency services, Brooklyn Park shall be responsible for the costs of providing any
necessary supplies, equipment and vehicles for the Brooklyn Park Code Enforcement &
Public Health Manager and his or her designees in performance of the Hourly Services. In
the event that there are any supplies that must be specially printed for Crystal such as
permits, licenses, forms, etc., Crystal shall be responsible for purchasing these supplies.
7. Indemnification. Brooklyn Park agrees to defend, indemnify and hold harmless Crystal and
its officials, agents and employees from and against all claims, actions, damages, losses,
liabilities or expenses, including attorneys’ fees arising out of or resulting from Brooklyn
Park’s performance of the Hourly Services pursuant to this Agreement. Crystal agrees to
defend, indemnify and hold harmless Brooklyn Park and its officials, agents and employees
from and against all claims, actions, damages, losses, liabilities or expenses, including
attorneys’ fees arising out of or resulting from Crystal’s performance of its duties required
under this Agreement. Nothing herein shall be deemed a waiver by either party of the
limitations on liability set forth in Minnesota Statutes Chapter 466.
8. Insurance. During the entire term of this Agreement, Crystal shall maintain comprehensive
general liability insurance in amounts sufficient to cover the maximum liability limits
provided by state law, in order to protect Crystal and Brooklyn Park from liability, which
arises directly or indirectly from the provision of the Hourly Services pursuant to this
Agreement. This insurance shall include coverage of Crystal’s indemnification obligation
in paragraph 7 above.
9. Severability. In the case any one or more of the provisions contained in this Agreement
shall be declared invalid, illegal or unenforceable in any respect, the validity, legality and
enforceability of the remaining provisions contained in this Agreement and any other
application of this Agreement shall not in any way be affected or impaired.
10. Notices. All notices required by this Agreement shall be in written form and shall be
delivered to the respective City Manager. Notice may be made by personal delivery,
facsimile or U.S. Mail.
11. No Partnership. It is agreed that nothing herein contained is intended or should be construed
in any manner as creating or establishing the relationship of co-partners between the parties
hereto or as constituting the persons employed by Brooklyn Park as the agent,
representative or employee of Crystal for any purpose or in any manner whatsoever.
Brooklyn Park is to be and shall remain an independent contractor with respect to all
services performed under this Agreement.
12. Entire Agreement. This Agreement represents the entire Agreement between Crystal and
Brooklyn Park and supersedes and cancels any and all prior agreements or proposals,
written or oral, between the parties relating to the subject matter hereof, any amendments,
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addenda, alterations, or modifications to the terms and conditions of this Agreement shall
be in writing and signed by both parties.
13. Term of Agreement. Notwithstanding the date of execution, this Agreement shall be
effective on January 1, 2019 and shall terminate on December 31, 2019. This Agreement
may be renewed for additional one year terms by mutual agreement of the parties. Either
party may terminate this Agreement without cause upon 180 days’ prior written notice to
the other party. In the event of termination of the Agreement by either party, Crystal shall
be responsible for payment of a prorated amount of the quarterly Annual Fee for any
Hourly Services rendered by Brooklyn Park after the termination date which are
necessarily incurred in order to complete work begun prior to the termination date.
14. Counterparts. This Agreement may be simultaneously executed in any number of
counterparts, all of which shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties have set forth their hands on the day and year first
written above.
CITY OF BROOKLYN PARK
By: _________________________
Jeffrey Lunde
Its: Mayor
By: _________________________
Jay Stroebel
Its: City Manager
CITY OF CRYSTAL
By: __________________________
Jim Adams
Its: Mayor
By:__________________________
Anne Norris
Its: City Manager
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EXHIBIT A
The following Crystal City Code provisions shall be applicable to the Hourly Services being
provided by Brooklyn Park pursuant to this Agreement:
Chapter 4, Section 425 – Property Maintenance Code (applicable sections; e.g., unsanitary
conditions)
Chapter 6 – Public Health, including but not limited to Public Nuisances, Garbage and Refuse, and
Noise Control
Chapter 11, Section 1140 – Therapeutic Massage
6.6
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