2018.11.19 PC Meeting Packet
-1696
Tel: (763) 531--
Crystal Planning Commission Agenda Summary
Monday, November 19, 2018
7 p.m.
Crystal City Hall Council Chambers
1. Call to Order
2. Approval of Minutes*
a. Monday, October 8, 2018 meeting minutes
3. Public Hearing*
a. Variance request from Mike Gilbertson for a building addition at 5224 Hanson
Court North (Application Number 2018 -13)
4. Old Business - None
5. New Business - None
6. General Information
a. City Council actions on previous Planning Commission items: Site Plan
Review application for a new self-storage facility at 5702 West Broadway
b. Update from Council liaison
c. Staff preview of likely agenda items for Monday, December 10, 2018 meeting
7. Open Forum
8. Adjournment
* Items for which supporting materials are included in the meeting packet
Page 1 of 2
CRYSTAL PLANNING COMMISSION
DETAILED AGENDA
Monday, November 19, 2018 at 7:00 p.m.
Council Chambers, Crystal City Hall
Commissioners, please call 763.531.1142 or
email dan.olson@crystalmn.gov if unable to attend
* Items for which supporting materials are included in the meeting packet
1. CALL TO ORDER
The regular meeting of the Crystal Planning Commission convened at ______ p.m. with the
following members present:
Commissioner (Ward 1) Commissioner (Ward 2) Commissioner (Ward 4)
Sears Selton Einfeldt-Brown \[Secretary\]
Commissioner (Ward 1) Commissioner (Ward 3) Commissioner (Ward 4)
Heigel Maristany Johnson \[Chair\]
Commissioner (Ward 2) Commissioner (Ward 3) Commissioner (At-Large)
Strand Buck \[Vice Chair\] Daly
2. APPROVAL OF MINUTES *
Moved by _______________ and seconded by _______________ to approve the minutes of
the October 8, 2018 regular meeting with the following exceptions:
Motion carried.
3. PUBLIC HEARING*
a. Variance request from Mike Gilbertson for a building addition at 5224 Hanson Court North
(Application Number 2018-13)
Staff presented the following:
The following were heard:
Page 2 of 2
Planning Commission discussion:
Moved by _______________ and seconded by _______________ to recommend ______ to
the City Council of the variance application for a building addition at 5224 Hanson Court
North.
4. OLD BUSINESS - None
5. NEW BUSINESS - None
6. GENERAL INFORMATION
a. City Council actions on previous Planning Commission items: Site Plan Review
application for a new self-storage facility at 5702 West Broadway
b. Update from Council Liaison
c. Staff preview of likely agenda items for Monday, December 10, 2018 meeting
7. OPEN FORUM
8. ADJOURNMENT
Moved by _____ and seconded by ______ to adjourn.
Motion carried.
The meeting adjourned at ______ p.m.
Unapproved Planning Commission Minutes October 8, 2018
CRYSTAL PLANNING COMMISSION
MINUTES
Monday, October 8, 2018 at 7:00 p.m.
Council Chambers, Crystal City Hall
1. CALL TO ORDER
The regular meeting of the Crystal Planning Commission convened at 7 p.m. with the
following members present:
Commissioner (Ward 1) X Commissioner (Ward 2) X Commissioner (Ward 4)
Sears Selton Einfeldt-Brown \[Secretary\]
X Commissioner (Ward 1) X Commissioner (Ward 3) X Commissioner (Ward 4)
Heigel Maristany Johnson \[Chair\]
X Commissioner (Ward 2) X Commissioner (Ward 3) X Commissioner (At-Large)
Strand Buck \[Vice Chair\] Daly
Other attendees: City Planner Dan Olson, City Council Liaison John Budziszewski, and Nick
Stein, Max French and Steve Oliver, representing Adams French Property LLC.
2. APPROVAL OF MINUTES
Moved by Selton and seconded by Heigel to approve the minutes of the September 10, 2018
regular meeting. Ayes all.
Motion carried.
3. PUBLIC HEARING
a. Site plan review request from Adams French Property LLC for a new self-storage facility at
5702 West Broadway Avenue (Application Number 2018-08)
Planner Olson presented a brief summary of the staff report and noted that staff is
recommending approval of the site plan as submitted with one condition:
1. The development shall be constructed according to the site plan in attachment H.
Prior to disturbing the site, the applicant shall sign a site improvement agreement
with the city to guarantee installation of the parking lot and landscaping plan.
Commission member Strand asked about the traffic patterns on the site. Planner Olson
and Nick Stein explained the proposed traffic patterns on the site, including where
trucks will load and unload. One way traffic patterns are proposed in case the proof of
parking is constructed.
Unapproved Planning Commission Minutes October 8, 2018
Commission member Heigel asked if truck size or height is limited. Mr. Stein stated
that the doors will accommodate the typical trucks used by tenants to drop-off their
goods.
Commission member Maristany asked if drainage will impact the neighboring
residential properties. Steve Oliver explained that the location of catch basins along
the north curb line that will take water to the underground system. The current
infiltration basin at times spills over on to the neighboring properties.
Maristany asked if the interior lights will be lit on off-hours. Mr. Stein stated that the
lights will be dimmed during those times when the facility is closed. Olson stated that
there are not windows on the north side of the building.
Commission member Strand asked about operating hours. Mr. Stein stated that
tenants will be able to access the building from 7 AM until 7 PM, with more limited
office hours. Some businesses who use the facility, such as electrical contractors, will
be able to have additional access.
Maristany asked if the exterior lighting will create light pollution, including vehicle
headlights. Olson stated that the city does not regulate vehicle lights. Mr. Stein stated
that light poles will be dimmed when the site is not open.
Chair Johnson asked if anyone from the public wanted to speak. Seeing no one, the
public hearing was closed.
Moved by Daly and seconded by Buck to recommend that the City Council approve the
site plan for a self-storage facility at 5702 West Broadway by Adams French Property
LLC. Ayes: Heigel, Selton, Buck, Daly, and Johnson. Nays: Maristany, Strand, and
Einfeldt-Brown.
Motion carried.
4. OLD BUSINESS - None
5. NEW BUSINESS - None
6. GENERAL INFORMATION
a. City Council actions on previous Planning Commission items: None
b. Update from Council Liaison: City Council Liaison John Budziszewski indicated that
Council is working on updating the fee schedule. The League of Women Voters is holding
a Council candidate forum Tuesday night.
c. Staff preview of likely agenda items for Monday, November 19, 2018 meeting.
Mr. Olson indicated that he has not received any applications, but the deadline is not for a
couple of weeks.
7. OPEN FORUM
8. ADJOURNMENT
Moved by Selton and seconded by Daly to adjourn.
Motion carried.
The meeting adjourned at 7:50 p.m.
PLANNING COMMISSION STAFF REPORT
Variance for 5224 Hanson Court North
_______________________________________________________________
FROM: Dan Olson, City Planner
____________________________________________________________________
TO: Planning Commission (for November 19 Meeting)
DATE: November 13, 2018
RE: PUBLIC HEARING - Variance request from Mike Gilbertson for a building
addition at 5224 Hanson Court North (Application Number 2018-13)
A. BACKGROUND
Mike Gilbertson, owner of the commercial property at 5224 Hanson Court, is requesting a
variance to the setback requirements to construct an addition to his existing building. The
property is zoned Industrial (I). Notice of the November 19 public hearing was published in the
Sun Post on November 8 and mailed to owners within 500 feet (see attachment A). To date
staff has not received any comments on this proposal.
Attachments:
A. Site location map showing public hearing notification area
B. Existing zoning map
C. Photos of existing property
D. Project Narrative
E. Site plan (2 sheets)
B. VARIANCE REQUEST
The existing building was constructed in 1959 and does not meet front and (north) side setback
requirements. Therefore the building is considered legally nonconforming. The applicant is
requesting a variance to the required (south) side setback to construct a 330 square feet addition
to the existing building. The addition would be used as a loading area for the business, which
manufactures various soap products. The addition does not meet the required 10 foot setback,
being 3 feet to the property line.
If approved the building addition would restrict access to the rear of the property as a potential
parking area. Currently the property has adequate parking in front of the building for use by the
5224 HANSON COURT NORTH VARIANCE APPLICATION
PAGE 1 OF 3
-time and one part-time employees. According to the applicant, customers
do not come to the property. There is a concern that if the business expands to include more
employees or if the property is sold, parking in the front would not be adequate. Therefore staff
recommends a condition of approval for the variance that if parking is needed, the property
owner will provide permanent access to the rear parking area by either removing the addition or
leaving the overhead doors open and unlocked during business hours and leave an unobstructed
pathway for vehicles. This parking area would be paved according to the requirements found in
the unified development code (UDC).
The following are the relevant approval criteria for this variance as outlined in city code section
510.33, followed by staff response:
a) Variances shall only be permitted when they are in harmony with the general
purposes and intent of the official control and when the terms of the variances
are consistent with the comprehensive plan.
Response: The intent of the czoning ordinance is to provide for
regulations to promote orderly development that allows for adequate
access to light, air, and convenient access to property. The approval of a
building addition that is closer to the south property line will not impede
access to adequate light or air for adjacent properties or for the existing
building. If the variance is approved, the building will continue to be in
Industrial future land use
designation.
b) Variances shall only be permitted when the City Council finds that strict
enforcement of specific provisions of this section would create practical
difficulties due to circumstances unique to a particular property under
consideration. Practical difficulties, as used in connection with the granting of a
variance, means that the property owner:
1) proposes to use the property in a reasonable manner not permitted
by an official control; and
2) the plight of the landowner is due to circumstances unique to the
property not created by the landowner; and
3) the variance, if granted, will not alter the essential character of the
locality.
Response:
The use of the subject property to include a loading area for the business
is a reasonable use permitted by the czoning regulations. Because of
the loading facility could be constructed the south side of the building.
The setback variance is necessary to ensure that the loading area addition
can be placed on the lot in a way which provides the best possible
5224 HANSON COURT NORTH VARIANCE APPLICATION
PAGE 2 OF 3
commercial use of the property without negatively impacting other
properties.
The essential character of this area will not change if the variance is
approved since the proposed addition will be set back approximately 52
feet from the front of the building.
c) Economic considerations alone do not constitute practical difficulties.
Response: The applicant has indicated that a loading dock area is
needed for deliveries to the property. Currently deliveries are conducted
in front of the building, which can create situations where the delivery
truck infringes upon the public street. Therefore economic
considerations alone are not the sole reason for requesting this variance.
C.REQUESTED ACTION
The Planning Commission is being asked to make a recommendation to the City
Council to either deny or approve the variance application to establish a minimum
setback of 3 feet from the south property line for a building addition at 5224 Hanson
Court North. This recommendation should include findings of fact either for or against
the proposal. The Commission may reference the findings for approval in Section B,
above.
Staff recommends approval of the variance request with the following condition:
1. If city staff determines that the parking area behind the building is needed to
a. Provide permanent access to the rear parking area along the south
side of the property. The following are acceptable means of meeting
this requirement:
i. Remove the loading area addition; or
ii. Open and unlock the front and rear overhead doors during
business hours and leave an unobstructed pathway for vehicles
to the rear parking area.
b. Pave the rear parking area and install curb and gutter according to the
requirements of city code section 520.15.
City Council action is anticipated on December 4, 2018.
5224 HANSON COURT NORTH VARIANCE APPLICATION
PAGE 3 OF 3
Hennepin County Locate & Notify Map
Date: 10/26/2018
060120240ft
Buffer Size:
500 feet
Map Comments:
5224 Hanson Ct.
This data (i) is furnished 'AS IS' with no representation as to
completeness or accuracy; (ii) is furnished with no warranty of any
kind; and (iii) is notsuitable for legal, engineering or surveying
purposes. Hennepin County shall not be liable for any damage, injury
or loss resulting from this data.
For more information, contact Hennepin County GIS Office
300 6th Street South, Minneapolis, MN 55487 / gis.info@hennepin.us
Gilby Products
5224 Hanson CT N, Crystal, MN 55429
612-263-7170
sales@gilbyproducts.com
10/17/18
To whom it may concern,
The project we wish to build is an enclosed landing on the south side of our building. It
would be used for shipping and receiving. This area would make it so semi-trailer
trucks that come to our business will be kept off of Hanson Court and not blocking
traffic.
The new shipping area will have a garage door on each end so that cars and small
trucks can park or service the back yard.
Shipping and receiving hours are 8:00am to 3:30pm Mon-Fri. Our company has three
have been in business for 35 years. Business will continue for another generation with
my two sons who are taking over the business. We have approximately two sales
people that call on our business every month. The number of semi-trailer trucks that
come for shipping or receiving is about four per week. Garage doors at shipping area
will be unlocked during business hours for access to the rear parking if needed.
The following items address the criteria for a variance:
Improve safety of shipping and receiving by getting trucks off of Hanson CT
Continue to conform to the comprehensive plan
Limited area for safe loading and unloading of large trucks
Front garage door is too close to the street and would block traffic
New addition will be 50 feet back from the street and will not change the
appearance of the building from Hanson CT
The angle of elevation of the driveway makes it unsafe for drivers to unload their
trucks
The new location will be level for shipping and receiving
Sincerely,
Michael Gilbertson
Owner of Gilby Products
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