2018.08.21 Work Session Packet
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: Aug. 17, 2018
City Council
Work Session Agenda
August 21, 2018
6:20 p.m.
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held at ______ p.m. on Aug. 21, 2018 in Conference
Room A, 4141 Douglas Dr. N., Crystal, Minnesota.
I. Attendance
Council Members Staff
____ LaRoche ____ Norris
____ Parsons ____ Therres
____ Adams ____ Ray
____ Budziszewski ____ Sutter
____ Dahl ____ Revering
____ Deshler ____ Gilchrist
____ Kolb
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. Winnetka Pond Sediment Removal Project Update
2. City Code Chapter 20 Policy Matrix
3. City Code Chapter 9
4. Constituent Issues Update
5. City Manager monthly update
6. New business *
7. Announcements *
* Denotes no supporting information included in the packet.
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-
1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
Memorandum
DATE: August 21, 2018
TO: City Council
FROM: Mark Ray, PE, Director of Public Works
SUBJECT: Winnekta Pond Project update
Summary
Design – No substantial changes in the design since the March work session. Still mostly a sediment
removal project.
Environmental Assessment Worksheet (EAW) - The Minnesota Environmental Quality Board has
notified the City that an EAW is required for this project. This need had not been brought up
previously. While this is an administrative process, the project team is working to minimize the impact
on the overall project schedule. That said, due to the project having limited impact on residential
properties, schedule flexibility, within reason, is not a major concern.
Permitting - The United States Army Corps of Engineers (USACE) and Wetland Conservation Act (WCA)
permits have been approved. The Minnesota Department of Natural Resources (MDNR) Work in Public
Waters Permit is pending completion of the EAW and the City’s record of decision regarding the need
for an Environmental Impact Statement.
Easement – Staff has come to a verbal agreement with the property management staff of the adjacent
apartment complex where they have agreed to pay 90% of the maintenance cost for the entire buffer
area. City staff will administer the contract at no cost to the apartment complex. Both City and
apartment complex staff are working to determine the best way to budget/plan for the expense within
the agreement language.
Cost
• $771,705 (including engineering and 10% contingency) which is fully reimbursable by the
Bassett Creek Watershed Management Commission
• $25,000 for EAW-related activities which is fully reimbursable by the Bassett Creek Watershed
Management Commission
Schedule
• October 23 City Council meeting to approve plans and authorize ad for bid
• November 14 Bids due
• November 20 City Council award contract
• December 4 City Council meeting regarding Environmental Assessment Worksheet
Construction window has not been established (will be done prior to October 23), may be allowed to
occur winter 2019-2020 for better pricing. Number of construction days would be the controlling
factor.
Council Action
No formal action is needed at this time.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
CITY MANAGER WORK PLAN
MONTHLY CHECK IN – AUGUST 2018
Objectives:
- Strategic leadership for achievement of Council goals
o Thriving Business Climate
City Code update continues
2018 EDA project – Bass Lake Road streetscape improvement
project nearing completion (lights and landscaping 9/18)
Updated fire suppression system financial assistance program
Open To Business assistance available
o Create Strong Neighborhoods
UDC amended to permit ADU’s
Disorderly properties ordinance approved
Code enforcement – on-going
Implementation of Master Parks System Plan – Welcome Park
improvements in progress
Becker Park open house 8/15/18
Home improvement loans/rebates available through CEE
o Fiscally sound and stable policies and procedures – see Financial
Management below
- Financial Management
o Long term financial planning:
2019-2020 budget preparation in process – work session 8/16
Assume no new debt in future
o Updating financial policies - in progress
o Surplus property feasibility complete and proceeding with sales
o Space needs study – updating based on 7/12 Council feedback
- Service delivery
o Monthly check in with Council
o Constituent Issues – prompt response and resolution – on-going
o Closed constituent issues – monthly report
- Media Relations
o Website transition – complete and tweaking in process
o Police incidents – keep Council notified as information available (public
and non-public) – as incidents occur