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2018.07.17 Council Meeting Packet4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: July 13, 2018 City Council Meeting Schedule July 17, 2018 Time Type of meeting Location 6:30 p.m. First City Council work session to discuss: •Proposed Town Center amendments to Unified Development Code (UDC). Conference Room A 7 p.m. City Council meeting Council Chambers Immediately following the City Council meeting Second City Council work session to discuss: •Chapter 12 matrix of policy questions. •Review Chapter 9 changes. •Commission vacancies/recruitment. •7th member process – West Metro Fire-Rescue District Board. •Constituent issues update. •City manager monthly update. •New business. •Announcements. Conference Room A Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. Im 7 0 t I 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: July 13, 2018 City Council Work Session Agenda July 17, 2018 6:30 p.m. Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at ______ p.m. on July 17, 2018 in Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. I.Attendance Council Members ____ LaRoche ____ Parsons ____ Adams ____ Budziszewski Staff ____ Norris ____ Therres ____ Gilchrist ____ Ray ____ Revering ____ Olson ____ Sutter ____ Serres ____ Dahl ____ Deshler ____ Kolb II.Agenda The purpose of the work session is to discuss the following agenda items: 1.Proposed Town Center amendments to Unified Development Code (UDC). III.Adjournment The work session adjourned at ______ p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531- 1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. TOWN CENTER AMENDMENTS TO THE UDC PAGE 1 OF 5 ______________________________________________________________ FROM: Dan Olson, City Planner ____________________________________________________________________ TO: Anne Norris (for July 17 Meeting) DATE: July 12, 2018 RE: Discuss ordinance amendments for proposed town center districts A.BACKGROUND At the July 17, 2018 City Council work session the Council is being asked to discuss proposed amendments to the unified development code (UDC) to allow “Town Center” land use in the city’s main commercial area, as well as three other areas designated as redevelopment areas in the proposed 2040 comprehensive plan. Staff has been working with a consultant to write the proposed ordinance. This same consultant presented an introduction to the proposed town center concepts at a joint City Council/Planning Commission meeting on April 19, 2018. Attachment: A.Proposed zoning map B.PROPOSED TOWN CENTER AMENDMENTS The following are the notable proposed amendments to the UDC. 1. Two districts: Two new zoning districts are proposed: Town Center core district (TC): The requirements of this district are for the redevelopment of properties within the district boundaries shown on attachment A. The site development standards for this district would be mandatory if the property is redeveloped. Town center overlay district (TO): The requirements of this district are optional for the property owner when the property is redeveloped. If the owner decides not to opt into the overlay district standards, then the underlying zoning district would determine the required regulations. Those property owners who decide to opt into the overlay requirements, would follow the requirements of the town center core district, with a few exceptions. COUNCIL STAFF REPORT Proposed Town Center Districts TOWN CENTER AMENDMENTS TO THE UDC PAGE 2 OF 5 The following graphics explain how redevelop occurs in both districts: 2. Building placement and form: The new districts emphasize the building’s placement on the lot. The following are noteworthy requirements: Setbacks. The building would be setback at least 1’ from the front property line, but no more than 12’ from that same line. Current front setbacks in other commercial districts are 30’. Façade. The building would have a primary entryway. On that primary façade: o At least 50% of the façade would be required to have windows, while any upper floors would have at least 30% windows. o At least 30% of the windows are to remain free of signage o The building shall occupy at least 80% of the length along the property line. Building height. The height limits would be the same as the Commercial and Industrial districts: 5 stories or 60’, whichever is less. For those areas in the TO district near single or two family dwellings, buildings would have lower height limits. Encroachments. Certain building elements, such as awnings, would be allowed to encroach into the required setback. 3.Land Uses: TC district. The main objective in allowing specific land uses is to create a vibrant street scene. This is especially important considering that the TC district is relatively small in size. To create that street scene, uses would be limited to retail, restaurants, and offices. Multi-family residential uses TOWN CENTER AMENDMENTS TO THE UDC PAGE 3 OF 5 would also be allowed to m ix within the same building or on the same property.  TO district. Several uses would be allowed in the TO district, in addition to those allowed in the TC district: o Attached one-family dwellings (townhouses and row houses) o Hotels and motels o Industrial uses (with no outside storage) o Public buildings o Religious institutions o Schools o Day care centers 4. New street connections: Within the city’s main commercial area, there are opportunities to create better street connections if the properties are redeveloped. The approximate alignments of new public street connections are shown as highlighted on the graphic below, with affected properties outlined in red. TOWN CENTER AMENDMENTS TO THE UDC PAGE 4 OF 5 Upon redevelopment of one of these properties, the developer would be required to construct the respective street connections. The proposed ordinance will have width requirements for right-of-way, street pavement, and sidewalks. 5. Parking:  Current UDC requirements: The following are the current minimum requirements in the UDC: o Multi-family dwellings: 2 spaces per unit, one of which must be enclosed o Restaurants: 1 space per 100 square feet of gross floor area o Retail/office: 1 space per 500 square feet of gross floor area  TC district. Within the TC district, no off-street parking would be required. If a developer proposes to build a parking lot, the lot would be located behind the building.  TO district. Within the TO district, there are two options: one suggested by city staff and one suggested by the consultant: o Staff proposal: The developer provides 50% of the normal off- street parking requirement. o Consultant proposal: Multi-family buildings would provide ¾ or 1 parking space per unit; any commercial building would provide 1 space for each 500 square feet of gross floor area, with the ability to reduce this requirement through shared parking located within 2 blocks. The following are current examples of parking spaces for three properties in Crystal: 1. Inka dental office, 6209 – 42nd Ave N:  Provided on site: 13 spaces  Currently required by UDC: 6 spaces  Required under staff proposal: 3 spaces  Required under consultant proposal: 2 spaces 2. Lamplighter Square shopping center, 2700 Douglas Drive:  Provided on site: 116 spaces  Currently required by UDC: 36 spaces  Required under staff proposal: 18 spaces  Required under consultant proposal: 36 spaces 3. McDonald’s restaurant, 5400 West Broadway:  Provided on site: 62 spaces  Currently required by UDC: 51 spaces  Required under staff proposal: 26 spaces  Required under consultant proposal: 9 spaces 6. Approval of site plans:  The proposed ordinance requires City Council approval of a site plan after a Planning Commission public hearing and recommendation. TOWN CENTER AMENDMENTS TO THE UDC PAGE 5 OF 5  The consultant proposed that site plans be approved by city staff based on the principle that the regulations are precise enough that a developer does not have discretion in meeting the requirements.  Staff opinion is that the same site plan review and approval process should apply anywhere in the city.  Council direction is needed on consultant’s approach vs. staff’s approach. C. PROPOSED SCHEDULE FOR ADOPTION The following is the proposed schedule for adopting a new ordinance: August 13 Planning Commission public hearing August 21 Council considers first reading of ordinance September 4 Council considers second reading and adoption September 13 Summary of ordinance published October 13 Effective date of ordinance Because the affected areas exceed five acres, state law does not require the city to notify affected property owners of the new zoning districts. However , staff proposes to send a public hearing notice to all properties to be rezoned, as well as those property owners within 500 feet of those properties. D. REQUESTED ACTION Staff requests Council discussion and direction to staff regarding these proposed ordinance amendments. The next step would be a Planning Commission public hearing on the amendments and subsequent Council action. 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4741 47404731 472447214730 4765 4735 4761 4725 4720 5565 47554751 4734 4744 3530 3416 611961156129610562056215 6908 6900 6914 6920 6906 6918 6902 4121 54 5326 34213435 4800 6111 5836 61136211 6213 6121 6209 6109 6107 6127 7245 7279 7225 7235 7259 7265 7269 7289 7249 7239 7255 54 3423 3433 6402 5213 3429 3425 4808 54 4710 5616 6016 5334 4836 7007 4740 5524 3421 6113 7015 6812 6116 5421 5415 6050 6010 4455 5233 Proposed Zoning Map ® 0.25 0 0.25 0.50.125 Miles Base Districts ZONES: R-1 - LOW DENSITY RESIDENTIAL R-2 - MEDIUM DENSITY RESIDENTIAL R-3 - HIGH DENSITY RESIDENTIAL C - COMMERCIAL TC - TOWN CENTER CORE I - INDUSTRIAL AP - AIRPORT DISTRICT Planned Development Overlay District Town Center Overlay District Floodplain Overlay District Adath Chesed Shel Emes Cemetery Glen Haven Memorial Gardens Cemetery City of Crystal Community Development Department 4141 Douglas Drive North, Crystal, MN 55422-1696 763-531-1142, www.crystalmn.gov Crystal Airport Disclaimer: The Official Zoning Map is subject to change by action of the Crystal City Council. Any disagreement(s) or inconsistencies between this map and an ordinance adopted by the city council, the ordinance shall prevail. Official Zoning District Map, Crystal, Minnesota We the undersigned certify that this is the Official Zoning Map, adopted by Crystal City Council on MONTH DAY YEAR _____________ _____________________ Date Jim Adams, Mayor _____________ _____________________ Date Chrissy Serres, City Clerk Date: 7/12/2018 Overlay Districts: Attachment A 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov City Council Meeting Agenda July 17, 2018 7 p.m. Council Chambers The city manager’s comments are bolded. 1. Call to Order, Roll Call and Pledge of Allegiance. 2. Approval of Agenda The Council will consider approval of the agenda. 3. Consent Agenda The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 3.1 Approval of the minutes from the following meetings: a. The regular City Council meeting on June 19, 2018. b. The regular City Council work sessions on June 19, 2018. c. The City Council work session on July 10, 2018. d. The regular City Council work session on July 12, 2018. 3.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 3.3 Approval of a resolution accepting the following donations: a. $390.77 from Crystal Crime Prevention Board for Crystal Police Department. b. $1,322.50 from Crystal Fund for Community Progress for Arbor Day 2018. c. $2,000 from Crystal Lions for Crystal Airport Open House. d. $119.12 from donation boxes for Crystal Police K-9 Unit. e. $250 from Golden Valley VFW Post 7051 for Crystal Airport Open House. f. $1,000 from Minneapolis Elks Lodge 44 for Crystal Frolics. g. $1,000 from Target Corporation for Crystal Police Crime Prevention/Community Policing for Minnesota Night to Unite. h. $1,000 from Target Corporation for Crystal Police Crime Prevention/Community Policing for Shop with a Cop. i. $10,000 from VFW Post 494 for Crystal Frolics. j. $15,000 from West Metro-Fire Rescue District Firefighters Relief Association for Crystal Frolics. Crystal City Council Meeting Agenda July 17, 2018 Page 2 of 4 3.4 Approval of a solicitor license for Talisha Libra of Window Concepts of Minnesota, Inc. to go door-to-door in Crystal through Dec. 31, 2018, selling home improvement services. (This license was pre-approved by City Manager Anne Norris on 6/20/2018.) 3.5 Approval of solicitor licenses for Mackenzie Aurelius, Benjamin DuFresne, Dylan Held, Ricky Pietrus and Aaron Welter of Custom Remodelers, Inc. to go door-to-door in Crystal through Dec. 31, 2018, offering free estimates and scheduling appointments for home improvement services. (These licenses were pre-approved by City Manager Anne Norris on 6/20/2018.) 3.6 Approval of solicitor license for Robert Harrison of Comcast to go door-to-door in Crystal through Dec. 31, 2018, to sell telecommunications services. 3.7 Approval of a solicitor license for Treyvon Washington of American Dream Home Improvement to go door-to-door in Crystal through Dec. 31, 2018, to sell home improvement services. 3.8 Approval of a temporary on-sale liquor license at Welcome Park for July 27 – 29, 2018, submitted by West Metro Fire-Rescue Relief Association. 3.9 Authorizing a grant application for Becker Park Stormwater Infiltration Project to the Minnesota Pollution Control Agency. 3.10 Approval of the donation of the Becker Athletic Field lighting and bleacher to the Aitkin Public School district. 3.11 Approval of a resolution prohibiting parking on the east side of Hampshire Avenue from Medicine Lake Road extending 30 feet north. 3.12 Approval of a resolution prohibiting parking on the south side of 41st Avenue from Douglas Drive to Adair Avenue. 3.13 Approval of a resolution authorizing the installation of yield signs on Brunswick Avenue North at 41st Avenue North. 3.14 Approval of a resolution removing the stop signs at Sumter Avenue North and 58th Avenue North. 3.15 Approval of the Snow Plowing and Ice Control Policy. 3.16 Approval of the Sidewalk License and Maintenance Agreement. 4. Open Forum (The City Council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought before the Council during Open Forum. The Council may place items discussed during Open Forum onto subsequent council meeting agendas.) Crystal City Council Meeting Agenda July 17, 2018 Page 3 of 4 5. Public Hearings 5.1 The Mayor will open a public hearing to receive comment and consider the sale of 3856 Maryland Ave. N. to the Economic Development Authority of the City of New Hope. One of the properties in the surplus property study is a single family lot at 3856 Maryland in New Hope. Staff has negotiated the sale of this property to the New Hope EDA. After taking public comment, recommend approval of the sale of the property at 3856 Maryland Avenue to the New Hope Economic Development Authority. 5.2 The Mayor will open a public hearing to receive comment and consider a resolution vacating excess right-of-way for Georgia and Hampshire Avenues. Last month the City Council approved the vacation of excess right-of-way adjacent to four properties at 38th and Georgia/Hampshire. The Council requested that the excess right-of- way adjacent to the other four properties also be vacated. After taking public comment, recommend approval of the vacation of the excess right-of-way. 6. Regular Agenda 6.1 The Council will consider approval of disbursements over $25,000 submitted by the finance department to the city council, a list that is on file in the office of the finance department. Recommend approval of disbursements over $25,000. 7. Announcements a. The Crystal Business Association meets on Wednesday, July 18, at 8:30 a.m. in the Council Chambers at City Hall. b. Crystal Frolics is July 26 – 29. More information is available at www.crystalfrolics.org c. The City Council will hold budget work sessions on Aug. 2 and 16 at 6:30 p.m. in the Community Room. d. Night to Unite is Tuesday, Aug. 7. The Police Open House is 5:30 – 7:30 p.m. and register Neighborhood Block parties - forms are available at City Hall or on line at www.crystalmn.gov e. The Primary Election is Tuesday, Aug. 14. Polls are open from 7 a.m. to 8 p.m. To find out where to vote, check the Secretary of State’s website at https://pollfinder.sos.state.mn.us f. The next City Council meeting is on Tuesday, Aug. 21, at 7 p.m. in the Council Chambers at City Hall. g. Girl and Boy Scout troops are invited to lead the pledge at City Council meetings. Troops who are interested may contact city staff for information. h. City Council meetings and work sessions are open to the public. Current and previous meetings are available for viewing and listening at www.crystalmn.gov. Crystal City Council Meeting Agenda July 17, 2018 Page 4 of 4 8. Adjournment 9. July 17, 2018 Meeting Schedule Time Type of meeting Location 6:30 p.m. First City Council work session to discuss: • Proposed Town Center amendments to Unified Development Code (UDC). Conference Room A 7 p.m. City Council meeting Council Chambers Immediately following the City Council meeting Second City Council work session to discuss: • Chapter 12 matrix of policy questions. • Review Chapter 9 changes. • Commission vacancies/recruitment. • 7th member process – West Metro Fire-Rescue District Board. • Constituent issues update. • City manager monthly update. • New business.* • Announcements.* Conference Room A * Denotes no supporting information included in the packet. Have a great weekend. See you at Tuesday’s meeting. Crystal City Council meeting minutes June 19, 2018 Page 1 of 4 1.Call to Order Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on June 19, 2018 at 7:00 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in Crystal, Minnesota. Mayor Adams called the meeting to order. Roll Call Mayor Adams asked the assistant city manager/human resources manager to call the roll for elected officials. Upon roll call, the following attendance was recorded: Council members present: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler. Absent: Dahl. City staff present: City Manager A. Norris, Assistant City Manager/Human Resources Manager K. Therres, City Attorney T. Gilchrist, City Planner D. Olson, Public Works Director/City Engineer M. Ray, Recreation Director J. Elholm and Police Chief S. Revering. Pledge of Allegiance Mayor Adams led the Council and audience in the Pledge of Allegiance. 2.Approval of Agenda The Council considered approval of the agenda. Moved by Council Member Kolb and seconded by Council Member LaRoche to approve the agenda. Motion carried. 3.Appearances 3.1 Police Chief Stephanie Revering presented the Chief’s Award to Joann Leser for her lifesaving efforts in the community. 3.2 Recreation Director John Elholm addressed the Council. Alyssa Fram presented the City Council with the Minnesota Recreation and Park Association Award of Excellence for Crystal Park and Recreation System Master Plan. 4.Consent Agenda The Council considered the following items, which are routine and non-controversial in nature, in a single motion: 4.1 Approval of the minutes from the following meetings: a.The regular City Council meeting on June 5, 2018. b.The regular City Council work session on June 5, 2018. 4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 4.3 Approval of Resolution No. 2018-73, accepting the following donations: a.$242.66 from donation boxes for Crystal Police K-9 Unit. b.$3,000 from VFW Post 494 for Crystal American Little League. 3.1(a) Crystal City Council meeting minutes June 19, 2018 Page 2 of 4 4.4 Approval of solicitor licenses for Rick Brambrink, Lori Northrop and Roxanne Seib of Window Concepts of Minnesota, Inc. to go door-to-door in Crystal through Dec. 31, 2018, selling home improvement services. (These licenses were pre-approved by City Manager Anne Norris on 6/6/2018.) 4.5 Approval of Resolution No. 2018-74, authorizing summary publication of an ordinance amending Chapters 8 and 12, and establishing a new Chapter 21 of the Crystal City Code. 4.6 Approval of the following items for Crystal Frolics: a.A permit application for a fireworks display on Friday, July 27 and Saturday, July 28, 2018, submitted by Hollywood Pyrotechnics, Inc. and Crystal Frolics Committee. b.A temporary on-sale liquor license at Becker Park on July 26 - 29, 2018, submitted by West Metro Fire-Rescue Relief Association. c.Resolution No. 2018-75, for lawful gambling at Becker Park on July 26 - 29, 2018, submitted by Crystal Lions. Moved by Council Member Parsons and seconded by Council Member Deshler to approve the consent agenda. Motion carried. 5.Open Forum No public comment was given during open forum. 6.Regular Agenda 6.1 The Council considered approval of disbursements over $25,000 submitted by the finance department to the City Council, a list that is on file in the office of the finance department. Moved by Council Member Deshler and seconded by Council Member LaRoche to approve the list of disbursements over $25,000. Voting aye: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler. Absent, not voting: Dahl. Motion carried. 6.2 The Council considered approval of a private kennel license at 4901 Vera Cruz Ave. N., submitted by Tracey and Mike Videen. Assistant City Manager Kim Therres addressed the Council. Applicants Tracey and Mike Videen answered questions. Kathryn Forberg and Kris Schroder, representatives of the neighboring 18-unit apartment building, also addressed the Council. Moved by Council Member Parsons and seconded by Council Member Deshler to approve the private kennel license at 4901 Vera Cruz Ave. N. Voting aye: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler. Absent, not voting: Dahl. Motion carried. 3.1(a) Crystal City Council meeting minutes June 19, 2018 Page 3 of 4 6.3 The Council considered a resolution vacating excess right-of-way on Georgia and Hampshire Avenues. City Planner Dan Olson addressed the Council. Moved by Council Member Budziszewski and seconded by Council Member LaRoche to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2018 – 76 RESOLUTION VACATING PORTIONS OF CITY STREETS WITHIN THE COLONIAL ACRES SUBDIVISION Voting aye: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler. Absent, not voting: Dahl. Motion carried, resolution declared adopted. Moved by Council Member Budziszewski and seconded by Council Member Parsons to begin the vacation public process for the four other properties that are also on cul-de-sac easements. Voting aye: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler. Absent, not voting: Dahl. Motion carried. 6.4 The Council considered approval of a site plan for Taco Bell at 5547 West Broadway. City Planner Dan Olson addressed the Council. Moved by Council Member Deshler and seconded by Council Member LaRoche to approve the site plan for Taco Bell at 5547 West Broadway. Voting aye: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler. Absent, not voting: Dahl. Motion carried. 6.5 The Council considered a resolution awarding the contract for 2018 pedestrian curb ramp replacement and concrete repairs project. Public Works Director/City Engineer Mark Ray addressed the Council. Moved by Council Member LaRoche and seconded by Council Member Budziszewski to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2018 – 77 AWARDING THE CONTRACT FOR 2018 PEDESTRIAN CURB RAMP REPLACEMENT AND CONCRETE REPAIRS PROJECT 3.1(a) Crystal City Council meeting minutes June 19, 2018 Page 4 of 4 Voting aye: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler. Absent, not voting: Dahl. Motion carried, resolution declared adopted. 7.Announcements The Council made several announcements about upcoming events. 8.Adjournment Moved by Council Member Budziszewski and seconded by Council Member LaRoche to adjourn the meeting. Motion carried. The meeting adjourned at 7:50 p.m. __________________________________ Jim Adams, Mayor ATTEST: _________________________________________ Kimberly Therres Assistant City Manager/Human Resources Manager 3.1(a) Crystal City Council first work session minutes June 19, 2018 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at 6:30 p.m. on June 19, 2018 in Conference Room A and the Council Chambers, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the meeting to order. I.Attendance The city manager recorded the attendance for City Council members and staff: Council members present: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler. Absent: Dahl. City staff present: City Manager A. Norris, Assistant City Manager/Human Resources Manager K. Therres and City Attorney T. Gilchrist. Others present: Labor Relations Attorneys Frank Madden and Susan Hansen. II.Agenda Mayor Adams announced that the meeting will be closed pursuant to Minn. Stat. Sec. 13D.03 to discuss strategic labor negotiations. Moved by Council Member LaRoche and seconded by Council Member Budziszewski to close the meeting. Motion carried. Moved by Council Member Kolb and seconded by Council Member LaRoche to re-open the meeting. Motion carried. III.Adjournment The work session adjourned at 6:57 p.m. ________________________________ Jim Adams, Mayor ATTEST: Anne Norris, City Manager 3.1(b) Crystal City Council second work session minutes June 19, 2018 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the second work session of the Crystal City Council was held at 7:55 p.m. on June 19, 2018 in Conference Room A and the Council Chambers, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the meeting to order. I.Attendance The city manager recorded the attendance for City Council members and staff: Council members present: Kolb, LaRoche, Parsons, Adams, Budziszewski and Deshler. Absent: Dahl. City staff present: City Manager A. Norris, Assistant City Manager/Human Resources Manager K. Therres, City Attorney T. Gilchrist, Communications Coordinator M. Peterson, Fire Chief S. Larson, Recreation Director J. Elholm, Public Works Director/City Engineer M. Ray and Police Chief S. Revering. II.Agenda The Council and staff discussed the following agenda items: 1.Review of new website. 2.West Metro Fire-Rescue District 2019 budget review and other updates. 3.Becker Park project update. 4.3856 Maryland Ave. N. surplus property update. 5.Snow/ice policy, including sidewalks. 6.Constituent issues update. 7.City manager monthly update. 8.New business. 9.Announcements. III.Adjournment The work session adjourned at 9:57 p.m. ________________________________ Jim Adams, Mayor ATTEST: Anne Norris, City Manager 3.1(b) Crystal City Council Work Session Minutes July 10, 2018 Page 1 of 1 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the Crystal City Council participated in a tour of the Andover Community Center, 15200 Hanson Boulevard on Tuesday, July 10, departing from Crystal City Hall, 4141 Douglas Drive North, at 6:00 p.m. I.Attendance Council Present:Adams, Budziszewski, Dahl, Kolb, LaRoche and Parsons. Absent:Deshler. Staff Present: City Manager A. Norris, Recreation Director J. Elholm. II.Agenda The purpose of the work session was to tour the Andover Community Center. III.Adjournment The work session adjourned at 8:35 a.m. upon return to Crystal City Hall. ______________________________ Jim Adams, Mayor ATTEST: ___________________________ Anne Norris, City Manager 3.1(c) Crystal City Council work session minutes July 12, 2018 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at 6:33 p.m. on July 12, 2018 in Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the meeting to order. I.Attendance The city manager recorded the attendance for City Council members and staff: Council members present: Budziszewski, Dahl, LaRoche, Parsons and Adams. Absent: Deshler and Kolb. City staff present: City Manager A. Norris, Assistant City Manager/Human Resources Manager K. Therres, Police Chief S. Revering, Public Works Director Mark Ray, Community Development Director John Sutter and Finance Director J. McGann. Others present: Joel Dunning and Melissa Stein of Wold Architects. II.Agenda The Council and staff discussed the Space Needs Study. III.Adjournment The work session adjourned at 8:05 p.m. ________________________________ Jim Adams, Mayor ATTEST: Anne Norris, City Manager 3.1(d) Page 1 of 2 City of Crystal Council Meeting July 17, 2018 Applications for City License Carnival with Games Brunswick United Methodist Church 6122 42nd Ave. N. Crystal, MN 55422 - 9/15/18 Serenity Village Community Church 4100 Douglas Dr. N. Crystal, MN 55427 – 8/11/18 Rental – New 6600 Cloverdale Ave. N. – ADS LLC (Conditional) 5704 Orchard Ave. N. – Sobocinski M&T LLC (Conditional) 6812 44th Ave. N. – J & J Rental Properties LLC (Conditional) Rental – Renewal 5327 Angeline Ave. N. – Robert Read (Conditional) 5417 Angeline Ave. N. – Xuyan Janet Lang 3130 Aquila Ave. N. – Tom Durkin (Conditional) 4237 Douglas Dr. N. – Drew & Terri Kabanuk 4640-4646 Douglas Dr. N. – Richard C Wilson 5126 Edgewood Ave. N. – Wally Anderson (Conditional) 5150 Florida Ave. N. – Gina Kilgore 3117 Georgia Ave. N. – Reill Properties LLC 2717-2719 Hampshire Ave. N. – Ebielador Itie (Conditional) 2925 Hampshire Ave. N. – Michael Kaldor 4825-4827 Idaho Ave. N. – Philip & Constance Andrzejek (Conditional) 2959 Jersey Ave. N. – Roxanne Elfering (Conditional) 5827 Jersey Ave. N. – Harold Creek (Conditional) 2702 Kentucky Ave. N. – Larry Emond 3018 Kentucky Ave. N. – Elizabeth & Israel Velasco (Conditional) 6920 Lombardy La. N. – Tamara K Miller (Conditional) 4601 Louisiana Ave. N. – Reill Properties LLC 5419 Louisiana Ave. N. – Debra & Duane Sanovia (Conditional) 3415 Major Ave. N. – IH3 Property Minnesota, LP (Conditional) 3537 Major Ave. N. – Armand Safarian 4616 Maryland Ave. N. – Godiva Properties LLC (Conditional) 5644 Maryland Ave. N. – IH2 Property Illinois, LP (Conditional) 3220-3226 Nevada Ave. N. – Andrey & Tatiana Ryvlin (Conditional) 3406 Noble Ave. N. – Susan Kowaliw (Conditional) 8332 Northern Dr. – Vincent Martin 5610 Perry Ave. N. – Thanasak Sueblinvong 5640 Perry Ave. N. – IH2 Property Illinois, LP (Conditional) 5641-5643 Perry Ave. N. – Park Ave Homes LLC (Conditional) 5807 Perry Ave. N. – Rachel Khan (Conditional) 3548 Quail Ave. N. – Vincent Martin (Conditional) 3217 Utah Ave. N. – Jason Flaa 4725 Welcome Ave. N. – Wally Anderson (Conditional) 5035 Welcome Ave. N. – Kayla Robertson (Conditional) 3709 Yates Ave. N. – Jeremy Hemsworth 3.2 Page 2 of 2 6324 31st Ave. N. – SV R E Holding (Conditional) 6511 31st Ave. N. – Larry Emond 8316 32nd Pl. N. – Christopher Narins (Conditional) 6806 34th Ave. N. – James & Lindsay Darrah (Conditional) 5708 36th Ave. N. – Eugene Bryskin (Conditional) 5910 36th Ave. N. – Michael Fruen (Conditional) 6602 36th Ave. N. – IH2 Property Illinois, LP (Conditional) 6723 50th Ave. N. – Matthew Selden 6729 52nd Ave. N. – Chris & Christina Jensen 5701 56th Ave. N. – Harold Creek 6901 58th Ave. N. – VW Properties LLC (Conditional) 3.2 CITY OF CRYSTAL RESOLUTION NO. 2018 - RESOLUTION ACCEPTING DONATIONS FROM CRYSTAL CRIME PREVENTION BOARD, CRYSTAL FUND FOR COMMUNITY PROGRESS, CRYSTAL LIONS, DONATION BOXES, GOLDEN VALLEY VFW POST 7051, MINNEAPOLIS ELKS LODGE 44, TARGET CORPORATION, VFW POST 494 AND WEST METRO FIRE-RESCUE DISTRICT FIREFIGHTERS RELIEF ASSOCIATION WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution; and WHEREAS, said donations must be accepted by a resolution adopted by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the following donations: Donor Purpose Amount Crystal Crime Prevention Board Crystal Police Department $390.77 Crystal Fund for Community Progress Arbor Day 2018 $1,322.50 Crystal Lions Crystal Airport Open House $2,000 Donation boxes Crys tal Police K-9 Unit $119.12 Golden Valley VFW Post 7051 Crystal Airport Open House $250 Minneapolis Elks Lodge 44 Crystal Frolics $1,000 Target Corporation Crystal Police Department $1,000 Target Corporation Crystal Police Department $1,000 VFW Post 494 Crystal American Little League $3,000 West Metro-Fire Rescue District Crystal Frolics $15,000 Firefighters Relief Association AND, BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks the above- named for their generous donations. Dated: July 17, 2018 By: __________________________ Jim Adams, Mayor ATTEST: ______________________________ Chrissy Serres, City Clerk 3.3 _____________________________________________________________________ DATE: June 20, 2018 TO: Crystal City Council City Manager Anne Norris FROM: Administrative Services Coordinator Trudy Tassoni SUBJECT: Solicitor license for Window Concepts of Minnesota, Inc. Window Concepts of Minnesota, Inc., is requesting a solicitor license for Talisha Libra to go door-to-door in Crystal through December 31, 2018, selling home improvement services. Ms. Libra passed a criminal history background check conducted by the Police Department. City Manager Anne Norris pre-approved this license on June 20, 2018. Council Action Requested As part of the Consent Agenda, approve the above-mentioned solicitor license. Her application is available for review in the city clerk’s office. COUNCIL STAFF REPORT Consent Agenda: Solicitor License July 17, 2018 Council Meeting 3.4 _____________________________________________________________________ DATE: June 20, 2018 TO: Crystal City Council City Manager Anne Norris FROM: Administrative Services Coordinator Trudy Tassoni SUBJECT: Solicitor licenses for Custom Remodelers, Inc. Custom Remodelers, Inc. is requesting solicitor licenses for the following individuals to go door- to-door in Crystal through December 31, 2018, offering free estimates and scheduling appointments for home improvement services: Mackenzie Aurelius Benjamin DuFresne Dylan Held Ricky Pietrus Aaron Welter All applicants passed a criminal history background check conducted by the Police Department. City Manager Anne Norris pre-approved these licenses on June 20, 2018. Council Action Requested As part of the Consent Agenda, approve the above-mentioned solicitor licenses. Their applications are available for review in the city clerk’s office. COUNCIL STAFF REPORT Consent Agenda: Solicitor Licenses July 17, 2018 Council Meeting 3.5 _____________________________________________________________________ DATE: July 12, 2018 TO: Crystal City Council City Manager Anne Norris FROM: Administrative Services Coordinator Trudy Tassoni SUBJECT: Solicitor license for Comcast Comcast is requesting a solicitor license for Robert Harrison to go door-to-door in Crystal through December 31, 2018, selling telecommunications services. He passed a criminal history background check conducted by the Police Department. Council Action Requested As part of the Consent Agenda, approve the above-mentioned solicitor license. His application is available for review in the city clerk’s office. COUNCIL STAFF REPORT Consent Agenda: Solicitor License July 17, 2018 Council Meeting 3.6 _____________________________________________________________________ DATE: July 12, 2018 TO: Crystal City Council City Manager Anne Norris FROM: Administrative Services Coordinator Trudy Tassoni SUBJECT: Solicitor license for American Dream Home Improvement American Dream Home Improvement is requesting a solicitor license for Treyvon Washington to go door-to-door in Crystal through December 31, 2018, selling home improvement services. He passed a criminal history background check conducted by the Police Department. Council Action Requested As part of the Consent Agenda, approve the above-mentioned solicitor license. His application is available for review in the city clerk’s office. COUNCIL STAFF REPORT Consent Agenda: Solicitor License July 17, 2018 Council Meeting 3.7 3.8 Memorandum DATE: July 17, 2018 TO: City Council FROM: Mark Ray, PE, Director of Public Works SUBJECT: Becker Park storm water grant application to MPCA Summary Progress with design the Becker Park storm water infiltration continues to move forward. The current estimate of the Becker Park Storm water project is $2,700,190 million which includes a 15% ($311,960) contingency. Staff is continually looking for outside funding opportunities. The Minnesota Pollution Control Agency has an Environmental Assistance Grant Program for Fiscal Year 2018-2019 that has up to $30,000 available for a single project. Project funding Secured ($1,325,000): •Minnesota Board of Water and Soil Resources, Clean Water Fund Projects and Practices $725,000 •2017 Metropolitan Council Storm Water Grant Program $150,000 •Shingle Creek Watershed $250,000 •Metropolitan Council Green Infrastructure Pilot Program Grant $200,000 Applied for ($80,000): •Shingle Creek Watershed Public Cost-Share Program (2018) $50,000 •Minnesota Pollution Control Agency Environmental Assistance Grant Program $30,000 Other potential sources ($1,300,000): •Hennepin County Natural Resources Opportunity Grant $100,000 •Minnesota Pollution Control Agency Clean Water Partnership Loan (0% over 10 years) $1,200,000 Attachment •MPCA application Recommended Action Motion to approve the resolution authorizing the Becker Park storm water project grant application to the Minnesota Pollution Control Agency Fiscal Year 2018-2019 Grant Program. 3.9 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27c-fy18 • 4/27/18 Page 1 of 5 EA grant application Environmental Assistance (EA) Grant Program FY 2018-19 Focus Areas Doc Type: Grant Application Instructions: Read the complete Request for Proposal (RFP) and other associated documents before submitting this application. Check the Minnesota Pollution Control Agency (MPCA) EA Grant Program webpage at https://www.pca.state.mn.us/about- mpca/environmental-assistance-grants for the most recent updates on questions and answers to this solicitation. Applications are due no later than 2:00 p.m. Central Time on Tuesday, June 26, 2018. Submit application (as Microsoft Word and Excel documents) to: grants-loans.pca@state.mn.us with the subject line, EA application. I Applicant information Applicant: City of Crystal, Minnesota Address: 4141 Douglas Drive City: Crystal State: MN Zip code: 55422 County: Hennepin Mailing address (if different): City: State: Zip code: County: Project contact: Mark Ray Title: Public Works Director Email: mark.ray@crystalmn.gov Applicant’s website: https://www.crystalmn.gov/ Phone: 763-531-1160 Fax: MN House Dist: 45A Grant requested: $ 30,000 + Matching funds/value of In-kind: $ 2,470,000 = Total project cost: $ 2,500,000 Yes No 1. Is applicant the sole source of matching funds for this project? If no, is supporting documentation of secured matching funds attached? 2. Is applicant governed by a Board? If yes, does this submittal include necessary board resolution(s)? 3. Has applicant ever received MPCA EA grant funding before? 4. Is applicant in compliance with Minnesota’s tax and environmental regulatory requirements? If no, explain: Project title: Becker Park Stormwater Infiltration Project Brief project description (250 word description of problem and anticipated environmental outcomes): This project is the Installation of a 72,000 sf underground infiltration gallery in Becker Park in the City of Crystal to reduce pollutant loading to a downstream nutrient- impaired lake, to recharge groundwater, and to help alleviate city steet flooding along a county road corridor. The gallery is designed to infiltrate the first 0.5” of stormwater runoff from a 147 acre mixed use subwatershed with 51% impervious surface that is currently almost entirely untreated. The project will reduce total phosphorus to Impaired Water Upper Twin Lake by an estimated 161 pounds annually, and infiltrate an estimated 329 acre-feet per year. The project will also help relieve localized street flooding along the Bass Lake Road (Hennepin County Road 10) corridor. The trunk storm sewer on Bass Lake Road is undersized, and street flooding occurs during and after rain events greater than the 3-year event. Given increasing intensities of rainfall and more frequent large events, the project will reduce localized flooding and increase resiliency by decreasing the rate and volume of runoff discharged into an overloaded trunk storm sewer system. 3.9 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27c-fy18 • 4/27/18 Page 2 of 5 2 Project details (Provide clear and complete responses.) The application is representative of the following preferred projects (only submit one preferred project per application): Focus area 1. Communities adapting to climate change and extreme weather: 1.1 1.2 1.3 1.4 Other (Specify): Focus area 2. Environmental education: 2.1 2.2 Other (Specify): Focus area 3. Expansion of capacity to collect and/or transport source-separated organics: 3.1 3.2 3.3 Other (Specify): Focus area 4. Market development – Increase use of compost: 4.1 4.2 4.3 Other (Specify): Focus area 5. Prevention of wasted food: 5.1 5.2 5.3 Other (Specify): Focus area 6. S Reduce/reuse/repair: 6.1 6.2 6.3 Other (Specify): Focus area 7. Toxicity reduction: 7.1 7.2 Other (Specify): 2a. What is the environmental need/purpose: Upper Twin Lake in Crystal and Brooklyn Center is an Impaired Water due to excess nutrient concentrations. The TMDL Implementation Plan recommends that cities in the lakeshed look for opportunities to install Best Management Practices (BMPs) to reduce nutrient and sediment loading to the lake and to increase infiltration to recharge groundwater. The City and the Shingle Creek Watershed Management Commission, a joint powers watershed management organization of which Crystal is a member, researched opportunities for BMPs for the commercial node at Bass Lake Road/Bottineau Boulevard/West Broadway. The 2015 Crystal Shopping Center Area Stormwater Management Plan identified 34 potential BMP retrofits, and ranked them by cost-effectiveness. The proposed Becker Park Stormwater Infiltration Project was the highest-ranking project, achieving the largest load reduction at the lowest life cycle cost per pound. Becker Park is a publicly- owned park on the downstream edge of the commercial district, and is ideally located as a regional BMP retrofit site. The project addresses the root cause of pollution to Upper Twin Lake by infiltrating 0.5 inches of impervious runoff, thus removing TP, TSS, and runoff volume from the drainage system and increasing groundwater recharge. The City of Crystal currently experiences periodic flooding along the connecting streets to the Bass Lake Road corridor, a county road that carries about 16,400 average daily traffic.The proposed infiltration gallery addresses this flooding by reducing runoff volume discharge rate, freeing up capacity in the Bass Lake Road trunk storm sewer and reducing on-street flooding. 2b. What assets and resources are available to implement this project, including project readiness: The project has been 50% designed, with final design and construction documents expected by September 2018. Phase 1 and Phase 2 Environmental Site Assessments (ESAs) have been completed, revealing no environmental concerns. The City and the Shingle Creek Watershed Management Commission have been assembling funding from grants from the Clean Water Fund, Hennepin County, and the Metropolitan Council and from Commission funds, and the City has committed to funding the project balance. The project is located in a City-owned park, so no lands or easements are required. 2c. What are the anticipated environmental outcomes: HydroCAD and P8 modeling suggests the project as designed will reduce annual TP load to Upper Twin Lake by 161 pounds and TSS by 51,450 pounds and will infiltrate an estimated 329 acre-feet. The Upper Twin Lake TMDL required a 741 pound annual TP load reduction, of which an estimated 538 pounds has been achieved, leaving an additional 203 pounds required. This project will achieve a high percentage of that remaining reduction. 2d. What are the potential barriers or challenges and how will they be addressed: There are no barriers or challenges preventing the completion of this project. 2e. How will progress and success of this project be measured: Piezometers are currently being used on site to monitor the pre-project groundwater dynamics. Post-construction data will be used to estimate the actual amount of infiltration and groundwater recharge. Samples of material removed during routine maintenance will be tested for particle size and TP content to estimate the actual TP and TSS removals. Ultimately, success will be measured by seeing improvements in water quality in Upper Twin Lake, which is routinely monitored by the Shingle Creek Watershed Management Commission. 3.9 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27c-fy18 • 4/27/18 Page 3 of 5 2f. How will you share the results of your project: The City of Crystal and the Shingle Creek Watershed Management Commission will highlight the project on their web sites and social media. The City will also highlight the project, its purpose and expected outcomes in outreach and media coverage of the larger Becker Park improvements. 2g. How will this project utilize new or innovative strategies/technologies/methods/techniques: The scale of this project is what makes it unique. Underground storage galleries are typically used on the individual site level, while the drainage area to this project includes a shopping center, a regional commercial area, and large area of single family residential homes. The City of Crystal has also developed and is implementing a new Master Plan for Becker Park, presenting an opportunity to construct this proposed project at the same time as the park facilities are being reconstructed to minimize disruption to the public use and enjoyment of the park. 2h. Is this project located in an MPCA identified environmental justice area of concern? Yes No If yes, describe: Project location and the area draining to it are located within an area where at least 40% of people reported income less than 185% of the federal poverty level Will this project serve communities with higher concentrations of low-income residents and/or people of color, including tribal communities? Yes No If yes, describe: Project location and the area draining to it are located within an area where at least 40% of people reported income less than 185% of the federal poverty level The MPCA’s criteria and interactive mapping tool are on the MPCA website at http://mpca.maps.arcgis.com/apps/MapSeries/index.html?appid=f5bf57c8dac24404b7f8ef1717f57d00 . Applicants of relevant projects are asked to evaluate and describe how the proposed project activities benefit these areas. 3 Experience and qualifications 3a. Describe applicant’s experience and qualifications related to implementing and completing proposed project: The City of Crystal routinely undertakes capital improvement projects to repair, replace, and expand its streets, utilities, parks, facilities, and other city infrastructure. The City's Director of Public Works is a professional engineer who has experience with project design, construction, and project management and working with consultants, overseeing $4-6 million in construction each year. 3b. Will anyone outside your organization be responsible for work performed? Yes No If yes, provide experience and qualifications related to proposed project: The City has hired a consultant, Wenck Associates, a Minnesota engineering firm, to design and provide construction observation services. Project engineers from Wenck include: Joel Toso, PE, PhD, PH, with more than 25 years of experience specializing in water resources engineering and hydraulics; and Ed Matthiesen, PE, with 30 years of extensive experience in water resources and environmental engineering. 4 Project workplan and budget (Complete project workplan and budget templates separately) 4a. Is project workplan attached? Yes No If no, explain: (Template can be found on the MPCA website at https://www.pca.state.mn.us/about-mpca/environmental-assistance-grants, and should be submitted in Microsoft Word.) 4b. Is anticipated measurable environmental outcomes table completed in the project workplan? Yes No (Sample template can be found and completed in project workplan.) If no, explain: 4c. Is budget and expenditures table attached? Yes No If no, explain: (Template spreadsheet can be found on the MPCA website at https://www.pca.state.mn.us/about-mpca/environmental- assistance-grants, and should be submitted in Microsoft Excel.) 5 Supporting and signature documentation Attached Mailed Faxed Not applicable 5a. Letter(s) of support: Comments: 3.9 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27c-fy18 • 4/27/18 Page 4 of 5 5b. Letter(s)/resolution(s) of matching funds: Comments: Will be acted on July 17, draft attached 5c. Authorizing board resolution(s): Comments: Will be acted on July 17, draft attached If any of the above are answered “Not applicable,” provide statement of why it does not apply: 3.9 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27c-fy18 • 4/27/18 Page 5 of 5 Please use the following format and specific language for your Authorizing Resolution: Minnesota Pollution Control Agency Fiscal Year 2018 -2019 Grant Program Authorization Resolution WHEREAS, (name of your organization) has applied for a grant from the Minnesota Pollution Control Agency (MPCA), under its FY18-19 Environmental Assistance Grant Program; and WHEREAS, if MPCA funding is received, (name of your organization) is committed to implementing the proposed project as described in the grant application; and WHEREAS, MPCA requires that (name of your organization) enter into a grant agreement with the MPCA that identifies the terms and conditions of the funding award; BE IT RESOLVED THAT the (name of governing body) hereby agrees to enter into and sign a grant agreement with the MPCA to carry out the project specified therein and to comply with all of the terms, conditions, and matching provisions of the grant agreement and authorizes and directs (name of a position) to sign the grant agreement on its behalf. (Print name of signing officer) (Title) (Signature of an officer with your governing body) (Date your governing body agreed to this resolution) 3.9 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2018 - ______ AUTHORIZING THE BECKER PARK STORMWATER PROJECT GRANT APPLICATION TO THE MINNESOTA POLLUTION CONTROL AGENCY FISCAL YEAR 2018-2019 GRANT PROGRAM WHEREAS, the City of Crystal has applied for a grant for the Becker Park Storm water Infiltration Project (“proposed project”) from the Minnesota Pollution Control Agency (MPCA), under its FY 18-19 Environmental Assistance Grant Program; and WHEREAS, if MPCA funding is received, the City of Crystal is committed to implementing the proposed project as described in the grant application; and WHEREAS, MPCA requires that the City of Crystal enter into a grant agreement with the MPCA that identifies the terms and conditions of the grant award. NOW, THEREFORE, BE IT RESOLVED that the City of Crystal hereby agrees to enter into and sign a grant agreement with the MPCA to carry out the Becker Park Storm water Infiltration Project specified therein and to comply with all of the terms, conditions, and matching provisions of the grant agreement and authorizes and directs the City Manager to sign the grant agreement on the city’s behalf. Adopted by the Crystal City Council this 17th day of July, 2018. Jim Adams, Mayor ATTEST: ____________________________ Christina Serres, City Clerk 3.9 Memorandum DATE: July 17, 2018 TO: City Council FROM: Mark Ray, PE, Director of Public Works SUBJECT: Donation of Becker Park athletic field lighting and bleacher Summary In an effort to try and reduce as much cost as possible with the Becker Park project, City staff will be doing a significant portion of the removals of the existing features in the park. Earlier this year staff reached out through professional associations to see if any organization was interested in the athletic field lighting at Becker. The Aitkin school district responded that they would like it. State Statute 471.85 allows for Cities to donate surplus equipment to another local government organization. The Aitkin School District has already signed the donation agreement. Terms of the agreement •Aitkin school district is responsible for hiring and paying all costs for a contractor to come remove, load, and transport the athletic field lighting and bleacher from Becker Park. •Aitkin is responsible for any damage to City facilities during the work. •All work must be done by November 30, 2018. Cost The City will have no cost in this, other than staff time coordinating all this. The City will be saving thousands of dollars (estimated to be around $10,000) as compared to if the City had had to contract for removal of the lights. Attachment •Agreement with Aitkin School District Recommended Action Motion to approve the resolution approving the donation agreement with the Aitkin Public School District (ISD #1). 3.10 3.10 3.10 3.10 3.10 3.10 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2018 - ______ DONATING THE BECKER PARK ATHLETIC LIGHTS AND BLEACHER TO AITKIN SCHOOL DISTRICT (ISD #1) WHEREAS, the City Council has the power and authority, pursuant to State Statute Chapter 471.85, to transfer personal property without consideration to another public corporation for public use if authorized by its governing body; and WHEREAS, the Becker Park athletic field lighting and one bleacher will be removed as part of the Becker Park reconstruction project in 2019; and WHEREAS, the Becker Park athletic field lighting and one bleacher will no longer have a functional need in the City; and WHEREAS, the Aitkin School District (ISD #1) has expressed their desire for the lights and bleacher for the public use in at their facilities; and WHEREAS, the Aitkin School District (ISD #1) has signed the Donation Agreement; NOW, THEREFORE, BE IT RESOLVED that the City approves the donation of the Becker Park athletic field lighting and bleacher to the Aikin School District per the terms of the Donation Agreement. BE IT FURTHER RESOLVED that the Mayor and City Manager are authorized to sign said agreement. Adopted by the Crystal City Council this 17th day of July, 2018. Jim Adams, Mayor ATTEST: ____________________________ Christina Serres, City Clerk 3.10 Memorandum DATE: July 17, 2018 TO: City Council FROM: Mark Ray, PE, Director of Public Works SUBJECT: Permanent no parking on the east side of Hampshire Ave N Summary Last summer the City posted a no parking zone on the east side of Hampshire Ave N from Medicine Lake Road to approximately 30 feet north of the intersection. This intersection has marked school crosswalks as it is in the southwest corner of Neill Elementary School. The restriction was put in place in order to improve corner visibility at the intersection as vehicles had been parking on the Hampshire Ave N right up to the intersection. Additionally, the parking restriction helped larger vehicles navigate the corner by providing a bit more space to make the turn. The 30 feet was used as State Statute prohibits parking within 30 feet of a stop sign. So this distance was selected from a consistency/uniform appearance standpoint and has been used elsewhere in the City. The parking restriction has been in place for approximately a year and is meeting the operational goals. No complaints have been received. It is recommended to now make these restrictions permanent. No Parking Summary No parking will be permitted at any time on the east side of Hampshire Avenue North from Medicine Lake Road to a point 30 feet north of the end of the curb radius. Recommended Action Motion to approve the resolution establishing no parking restriction on Hampshire Avenue North from Medicine Lake Road to a point 30 feet north of the end of the curb radius. 3.11 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2018 - ______ PROHIBITING PARKING ON THE EAST SIDE OF HAMPSHIRE AVE N FROM MEDICINE LAKE ROAD TO THE NORTH 30 FEET WHEREAS, the City Council has the power and authority, pursuant to State Statute Chapter 169.06, Subd. 3., to place and maintain traffic control devices on City streets to regulate traffic; and WHEREAS, all traffic control shall conform to the state manual and specifications for traffic control devices; and WHEREAS, the City has completed an engineering study of the corridor which recommended the creation of the parking prohibition; NOW, THEREFORE, BE IT RESOLVED that the City hereby prohibits the parking of any vehicles or equipment at all times on the east side of Hampshire Avenue North from Medicine Lake Road to a point 30 feet north of the end of the curb radius. Adopted by the Crystal City Council this 17th day of July, 2018. Jim Adams, Mayor ATTEST: ____________________________ Christina Serres, City Clerk 3.11 Memorandum DATE: July 17, 2018 TO: City Council FROM: Mark Ray, PE, Director of Public Works SUBJECT: Permanent no parking on the south side of 41st Ave from Douglas Dr N to Adair Ave N Summary Due to regular, heavier parking demands (and associated traffic) on 41st Ave N between Douglas Dr N and Adair Ave N it is proposed that the south side of 41st Ave be posted no parking. This will provide for reliable emergency vehicle access, reliable access to the public works facility where water main break- response equipment is stored, and more efficient movement of vehicles during the peak parking times. That said, restricting parking on one side of 41st Ave will likely push the parking on street further into the neighborhood. Follow up monitoring will be needed to see if additional issues are identified. This item was discussed at a previous Council Work Session. No Parking Summary No parking will be permitted at any time on the south side of 41st Ave from Douglas Dr N to Adair Ave N. Recommended Action Motion to approve the resolution establishing no parking restriction on 41st Avenue North from Douglas Dr N to Adair Ave N. 3.12 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2018 - ______ PROHIBITING PARKING ON THE SOUTH SIDE OF 41ST AVE FROM DOUGLAS DR N TO ADAIR AVE N WHEREAS, the City Council has the power and authority, pursuant to State Statute Chapter 169.06, Subd. 3., to place and maintain traffic control devices on City streets to regulate traffic; and WHEREAS, all traffic control shall conform to the state manual and specifications for traffic control devices; and WHEREAS, the City has completed an engineering study of the corridor which recommended the creation of the parking prohibition; NOW, THEREFORE, BE IT RESOLVED that the City hereby prohibits the parking of any vehicles or equipment at all times on the south side of 41st Avenue North from Douglas Drive North to Adair Avenue North. Adopted by the Crystal City Council this 17th day of July, 2018. Jim Adams, Mayor ATTEST: ____________________________ Christina Serres, City Clerk 3.12 Memorandum DATE: July 17, 2018 TO: City Council FROM: Mark Ray, PE, Director of Public Works SUBJECT: Installation of Yield Signs on Brunswick Ave N at 41st Ave N This spring a resident contacted the City with concerns about the safety of the intersection of Brunswick Avenue North and 41st Avenue North. All traffic-related concerns are reviewed by staff from both Public Works and the Police Department. When reviewing and responding to requests, the group takes into consideration crash reports, vehicle speeds, vehicle volumes, field observations, and other information. The have been no reported crashes at the intersection in the MnDOT-available crash tool. Based on familiarity with the area, traffic volumes would not meet stop sign warrants. The existing intersection is uncontrolled and 41st is a hill when approaching from the west. Additionally, 41st does carry more traffic than Brunswick as south of the intersection Brunswick is a dead end. In order to clarify right of way and give priority to traffic coming up the hill (especially for the winter), it is recommended that yield signs be installed on Brunswick Ave N at 41st Ave N. Recommended Action Motion authorizing the installation of the yield signs on Brunswick Avenue North at 41st Avenue North. 3.13 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2018- ___ ESTABLISH TWO-WAY YIELD CONTROL ON BRUNSWICK AVE N AT 41ST AVE N WHEREAS, the City Council has the power and authority, pursuant to State Statute Chapter 169.06, Subd. 3., to place and maintain traffic control devices on City streets to regulate traffic; and WHEREAS, all traffic control shall conform to the state manual and specifications for traffic control devices; and WHEREAS, the City has completed an engineering study of the intersection which recommended the installation of the yield signs; NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby establishes two-way yield control on Brunswick Ave N at 41st Ave N. Adopted by the Crystal City Council this 17th day of July, 2018. _____________________________ Jim Adams, Mayor ATTEST: _____________________________ Christina Serres, City Clerk 3.13 Memorandum DATE: July 17, 2018 TO: City Council FROM: Mark Ray, PE, Director of Public Works SUBJECT: Removal of Stop Signs at Sumter Ave N and Ave N at 58th Ave N In 2015 the City conducted an online survey and written survey as part of the Traffic Symposium. One of the questions was should the City review all existing signage to make sure it complies with the five functions (fulfill a need, command attention, convent a simple meaning, command respect, give adequate time for response) of traffic control devices. Two thirds (66%) of the respondents said yes. While only a cursory review has been completed of the stop signs in the City at this time, the stop signs at the intersection of Sumter Ave N and 58th Ave N corner should clearly be considered for removal. The intersection of Sumter Ave N and at 58th Ave N is more of an actual curve in the road as there is no north or west leg to the intersection (see aerial photo). If drivers stay on the proper side of the road, there should be no conflict between vehicles traveling through the corner (unlike an intersection). Additionally, the corner has curve warning signs posted (advising of the sharp corner) and a double solid yellow stripe through the curve (which prohibits drivers from driving on the wrong side of the road) reinforcing the curve. The stop signs serve no function because there is no operational conflict between vehicles traveling through the corner. Recommended Action Motion authorizing the removal of the stop signs at Sumter Ave N and 48th Ave N. 3.14 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2018- ___ REMOVAL OF THE TWO-WAY STOP CONTROL AT SUMTER AVE N AND 58TH AVE N WHEREAS, the City Council has the power and authority, pursuant to State Statute Chapter 169.06, Subd. 3., to place and maintain traffic control devices on City streets to regulate traffic; and WHEREAS, all traffic control shall conform to the state manual and specifications for traffic control devices; and WHEREAS, the City has completed an engineering study of the curve which recommended the removal of the stop signs; NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby removes two-way stop control at Sumter Ave N and 58th Ave N. Adopted by the Crystal City Council this 17th day of July, 2018. _____________________________ Jim Adams, Mayor ATTEST: _____________________________ Christina Serres, City Clerk 3.14 Memorandum DATE: July 17, 2018 TO: City Council FROM: Mark Ray, PE, Director of Public Works SUBJECT: Snow plowing and ice control policy Background With the revisions to Chapter 8 of the City Code, Section 815 now states “Sidewalks; snow and ice removal. The city will provide for snow removal from sidewalks of the city in accordance with a policy adopted by the city council that takes into account the amount of available personnel, equipment, and funds the city reasonably has available for such activities”. The policy being referenced in Code is what is being brought to the Council for consideration. Snow plowing/Ice Control Policy The proposed Snow plowing/Ice Control Policy (included as an attachment to this memo) covers the main topics/issues associated with snow/ice removal operations. Some key points: 1)Still have the 1.5” snow threshold (on the street) for a full plow 2)Main routes are top priority, followed by Hill routes, and then everything else 3)City will primarily use salt for icy conditions. Some details are included regarding pavement goals post-snow event (no bare pavement goal on flatter residential streets). 4)City will maintain most of the City sidewalks a.Priority routes will be done on overtime (mainly along County Roads), other routes will not b.Non-connected sidewalks will not be maintained in the winter i.The sidewalks are scheduled to be removed by the City at some point in the future 5)Damaged mailboxes (only those that come into direct contact with City equipment) will be repaired to an operational state or replaced (if it cannot be made operational) with basic mailbox. Permanent replacement (if it involves a new post) may not be done until spring when the frost is out of the ground. 6)Turf damage will be repaired with dirt/seed. On a case by case basis the City may use sod. Repairs will be done in the spring once growing season has started. Attachment •Snow plowing and Ice Control Policy Recommended Action Motion to approve the resolution adopting the Snow plowing and Ice Control Policy. 3.15 PUBLIC WORKS DEPARTMENT POLICIES AND PROCEDURES MANUAL G:\Council Executive Summaries\2018\7.17.18\Snow plowing and ice control final.docx TITLE: Snow plowing and ice control NUMBER: EFFECTIVE DATE: July 17, 2018 NUMBER OF PAGES: 5 Purpose statement The City of Crystal, Minnesota (“City”) finds that it is in the best interest of the residents of the City to assume basic responsibility for control of snow and ice on City streets, sidewalks, and public property. Reasonable ice and snow control is necessary for access, routine travel and emergency services. The City will attempt to provide such control in a safe and cost effective manner, keeping in mind user safety, budget, personnel, and environmental concerns. The City will use City employees, equipment and/or private contractors to provide this service. This policy does not relieve the operator of private vehicles, pedestrians, property owners, residents and all others that may be using public streets, sidewalks, or public property of their responsibility to act in a reasonable, prudent and cautious manner, given the prevailing street, sidewalk, or trail conditions. Policy application This policy applies to all Public Works Department staff and adherence to it is a condition of employment with the City. When Will the City Start Snow or Ice Control Operations? Snow and ice control operations can be costly, can have negative impacts on the environment and infrastructure, and potentially involve nearly all of the public works department personnel. When significant resources are shifted to snow/ice removal operations, other City needs and priorities are put off while snow/ice removal operations are underway. As such, it is necessary to identify the circumstances and conditions under which the City can utilize its limited resources to engage in snow and ice control operations. The Street Superintendent, in consultation with the Director of Public Works, will decide when to begin snow or ice control operations. The criteria for that decision are: A.Street snow accumulation a.Accumulation of one and a half (1.5) inches or more will trigger a full plow; B.Drifting of snow that causes problems for travel; C.Icy conditions which seriously affect travel; and D.Time of snowfall in relationship to heavy use of streets. How Snow will be Plowed Snow will be plowed in an efficient manner as to minimize traffic obstructions. The snow will generally be pushed from left to right on two-way streets. On one-way streets or where 3.15 Page 2 of 5 there is a center boulevard, snow may be pushed in either direction. Snow on cul-de-sacs will normally be plowed to any available space in the right-of-way as to minimize obstructions of mailboxes, fire hydrants, and driveways. When a plow goes across a bridge, the driver shall slow down so as to minimize the risk of snow going over the bridge, if possible. In times of extreme snowfall, main roads and streets with hills will be prioritized to try and maintain emergency access. Once the snowfall ends or begins to taper off, a full plow of the City will be started as soon as reasonably possible. Boulevards along streets and other public right-of-ways are intended for snow storage. Snow plow operations will be conducted so as to efficiently relocate snow from the street onto the intended storage areas. Unless there are reasonable needs (such as to minimize obstructed sight lines, avoid mailboxes, avoid fire hydrants, or similar) for specific placement of snow in the boulevards, the snow will be placed in a manner served by the most efficient clearing of the street. Plow operators will attempt, within reason, to evenly balance the amount of snow being pushed to each side of the street. However, their primary goal is to remove the snow from the street as safely and efficiently as possible under the circumstances. Plow operators will not pick up their plow blades at driveways or respond to other requests for specific snow placement. Reasonable requests in not-typical conditions (dead ends, cul-de-sacs, etc) will be considered by the Streets Superintendent. Snow Removal (Hauling) The Street Superintendent will determine if and when snow will be removed from an area by truck. Such snow removal will occur in areas where there is limited room on the boulevard for snow storage or in areas where accumulated piles of snow create potentially hazardous conditions, such as limited sight distance. Snow removal operations will not commence until other snowplowing operations have been completed. Snow removal operations may also be delayed depending on weather conditions, available staffing/equipment, or other City infrastructure priorities. The snow will be removed and hauled to a snow storage area. The snow storage area will be located so as to minimize the impact to other City operations and with an awareness of potential environmental considerations. Priorities and Schedule of Streets to be Plowed The City has classified City streets based on the street function and importance to the welfare of the community. Those streets classified as “Main Routes” will be plowed first. These are generally higher volume routes, which connect major sections of the City and provide access for emergency fire, police, and medical services. The second priority streets are those classified as “Hill Routes” because they contain significant hills which may have access issues due to snow/ice accumulation. The third priority routes are every other street in the City, including alleys and parking lots. During significant and severe storms, the City must be prepared to move personnel and equipment to maintain first and then second priority routes before working on third priority routes. In fulfilling the intent to have all priority streets as safe and passable as can reasonably be achieved considering the conditions, when resources are limited, plowing of third priority routes may be stopped at any time so resources can be shifted to priority routes. 3.15 Page 3 of 5 Unforeseeable circumstances may cause delays in completing assigned plow routes. Such circumstances may include weather conditions that endanger the safety of snowplow operators and/or safe and effective operation of equipment, commuter traffic, disabled vehicles, poor visibility conditions, parked cars along streets, assistance to emergency response vehicles, equipment breakdown, equipment getting stuck, and personnel shortages. Work Schedule for Snowplow Operators Snowplow operators will be expected to work their assigned shifts. In severe snow conditions, operators sometimes have to work longer shifts pursuant to any collective bargaining contract language. The intent is to give operators at least 8 hours off between shifts, with it being desirable for 10 hours off between shifts when feasible. Traffic Regulations The City recognizes that snowplow operators are exempt from traffic regulations set forth in Minnesota Statutes, Chapter 169 while actually engaged in work on streets, except for regulations related to driving while impaired and the safety of school children. Pursuant to this authority, snowplow operators engaged in snow removal or ice control on City streets have discretion to disregard traffic laws set forth in Chapter 169, except for laws relating to impaired driving and school children safety, when in their judgment, it is safe to disregard such laws. The privileges granted herein to operators of snow removal and ice control vehicles shall apply only if the vehicle is equipped with at least one lighted lamp displaying a flashing, oscillating, or rotating amber light placed in such a position on the vehicle as to be visible throughout an arc of 360 degrees. Weather Conditions Snow and ice control operations will be conducted only when weather conditions do not unreasonably endanger the safety of snowplow operators and equipment. Factors that may delay snow and ice control operations could include severe cold, significant winds, severe ice conditions, or limited visibility. Use of Sand, Salt, and Other Chemicals The City will primarily use salt when there is hazardous ice or slippery conditions. The City is concerned about the effect of such chemicals on the environment, infrastructure, and vehicles and will limit its use for that reason. Sand and other chemicals may be used on a case-by-case basis, as available. When the weather gets closer to 30°F, City crews will scrape the streets mechanically to remove the snow pack. This is more cost effective and environmentally friendly than trying to do the same with salt. While the goal is for various levels of bare pavement, weather conditions can significantly impact how quickly the goal can be met. Salt is not effective below 15°F degrees and extended snow events or ones with significant accumulation will take longer to recover from. The City’s goal for the main streets is bare pavement in the wheel tracks. The exception is 36th Ave., where the goal is for bare pavement in each travel lane. For City streets with hills (not main streets), the goal is a bare pavement strip down the middle of the street. On the 3.15 Page 4 of 5 flatter residential streets, there is not a bare pavement goal. Drivers are always encouraged to drive slower and use care. After 36th Ave., the next busiest streets have less than 4,000 vehicles per day. The vast majority of Crystal streets have under 1,000 vehicles per day. This translates to around one vehicle per minute, even during busier times. By providing a mostly bare pavement center strip on streets with hills (that are not main roads), drivers are able to get some of their wheels on bare pavement the vast majority of the time. Sidewalks/Trails The City will maintain most of the sidewalks and/or trails in the City. The map of the sidewalks/trails the City maintains, including priority routes, is available by contacting the City. As there are a limited number of personnel and equipment available, snow removal of the sidewalks/trails will generally begin no sooner than four hours after full plow operations have started. During multiple snow events, or other non-typical conditions, sidewalk/trail snow removal may not start until all street and alley plowing operations have finished. Staff overtime for snow removal on sidewalks will be limited to priority routes as feasible. Since the City has a limited amount of equipment that can remove snow from sidewalks, sidewalk snow removal operation will take days, if not over a week depending on the conditions, to complete removal on all segments. The City does not apply salt, sand, or other chemicals to sidewalks and trails. The City has identified a number of sidewalks to be removed in the future (date to be determined). Because these sidewalks are not connected to other sidewalks on both ends, thus terminating at a point where a pedestrian would have to either enter the street or walk on the boulevard, they are considered non-connected sidewalks. The non-connected sidewalks are not part of the City’s transportation system and will not be maintained by the City in the winter. The adjacent property owner/resident may choose to remove all accumulated snow from the sidewalk adjacent to their property, but would do so at their own cost and liability. Mailboxes Encountering mailboxes is one of the many potential hazards that snowplow operators must be aware of during winter plowing operations. The City will conduct a review of each mailbox damage claim to determine whether the City has any legal responsibility for the damage. The City will only repair mailboxes actually hit by a snowplow and installed to United States Postal Service Residential Mailbox Standards. The City is not responsible for damage to mailboxes or support posts caused by snow or ice contacting the mailbox. Dents, scratches, or other superficial damage that does not prohibit normal use of the mailbox will be considered normal wear and tear and will not be repaired or replaced by the City. If the City, in its discretion, determines that replacement is appropriate, the City will replace the mailbox with a standard size, non-decorative metal mailbox and replace the support post as necessary with a 4” x 4”, decay resistance wood support post, both which will be installed by the City. Replacement of the mailbox will occur as scheduling and conditions 3.15 Page 5 of 5 allow, which may mean a replacement is not installed until the spring when all the frost is out of the ground. Turf Damage Turf can sometimes be impacted during snow removal operations, especially sidewalk snow removal. If the City, in its discretion, determines that the turf damaged was caused during snow removal operations, the City will repair the damaged turf area with dirt and seed. On a case by case basis the City may install sod. Restoration work will be done by the City and will occur as scheduling and conditions allow in the spring once the growing season has started. The adjacent property owner is responsible for all watering of the new seed and/or sod. Complaint Procedure Complaints will be logged. Calls requiring service will be forwarded to the appropriate supervisor for scheduling. Emergency concerns (as determined by the Streets Superintendent or Director of Public Works) will be handled in an expeditious manner as resources are available. Deviation from Policy The Superintendent of Streets may deviate from this policy when in his or her judgment it is in the best interest of the City or is necessary because of budget needs or other circumstances. Changes in priorities will be documented as to what caused such actions and why the change was necessary. Review and Modification of Policy The policy will be reviewed periodically and may be revised by the City Council as needed. 3.15 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2018 - ______ RESOLUTION ADOPTING A SNOW PLOWING AND ICE CONTROL POLICY WHEREAS, the Crystal City Council is committed to providing and maintaining quality infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities in the City; and WHEREAS, snow plowing and ice control for public streets, sidewalks, trails, and other public facilities is an essential function the City provides; and WHEREAS, the City has limited resources available to perform snow plowing and ice control activities and so it must consider and balance a number of financial and policy factors in determining how best to deliver these services; and WHEREAS, the City has developed a Snow Plowing and Ice Control Policy that reflects the City Council’s policy decisions on how best to carry out snow plowing and ice control activities. NOW, THEREFORE, BE IT RESOLVED that the City hereby adopts the Snow Plowing and Ice Control Policy, dated July 17, 2018, as presented. Adopted by the Crystal City Council this 17th day of July, 2018. Jim Adams, Mayor ATTEST: ____________________________ Christina Serres, City Clerk 3.15 Memorandum DATE: July 17, 2018 TO: City Council FROM: Mark Ray, PE, Director of Public Works SUBJECT: Sidewalk License and Maintenance Agreement Sidewalk long term planning In an effort to balance maintenance needs with available funding, staff has reviewed the City sidewalk system looking for potential additions as well as removals. The removals considered are segments that are not connected to the larger system on both ends and there are no current plans or current perceived need to connect them. Attached to this memo is a map showing the non-networked sidewalks and their approximate length that are under consideration. The only currently proposed addition to the sidewalk system is a portion of W. Broadway Avenue in the Broadway Park area that does not have any sidewalks on it or has a sidewalk only on one side. This is the only segment of County Highway in the City without sidewalks on both sides of the road. Since W. Broadway Ave is a County Highway, it is important to provide pedestrians with off-street facilities for walking. Resident input gathered In late January 2018 the City sent letters to all the properties that abutted the sidewalks that were being considered for removal (non-networked). Feedback was requested by early March 2018. A second letter was then sent in late March 2018 to those properties that did not respond to the first request. Of the 37 Properties contacted, 22 (59%) responses were received. Sidewalk license and maintenance agreement For the non-connected sidewalks that the adjacent property owner wants to keep in place, they will need to sign a sidewalk license and maintenance agreement. Attached to this memo is the agreement. This agreement will do the following: •City retains ownership of the sidewalk and the public may continue to use it. •The term of the agreement is 10 years, but it automatically renews. •The property owner is required to complete all maintenance to keep the sidewalk safe and serviceable. •If the property owner fails to maintain or repair the sidewalk, then the City can do the work and assess the property. In short, either the adjacent property owner signs the sidewalk license and maintenance agreement, or the sidewalk is slated for removal at some point in the future. 3.16 Attachments • Non-Network Sidewalks, potential removal map • Sidewalk license and maintenance agreement Recommended Action Motion to approve the resolution adopting the Sidewalk License and Maintenance Agreement. 3.16 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! !! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 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!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!! !!! !!! !!!!!!!46th Ave 666' 45th Ave 188' 44th Ave 477' 44th Ave 376' 43rd Ave 561' 43rd Ave 366' Adair Ave 776'Zane Ave 429' 34th Ave 106' Noble Ave 39' 35th Ave 319' 34th Ave 259'10036th Zane8142nd AdairBNSFDouglasRegentNoble45th 35th Major43rdHampshire38th 44th 40th Orchard41st 47th Colorado37th ToledoIdahoBrunswickWe s t Br o a d wa y Florida46th UnityQuailScottHill YatesJersey34th PerryGeorgiaMarkwood Rai l r oadXeniaL a k e 45 1 /2 Valley Drake La ke l andHubbar d39th EdgewoodWelcomeVera CruzT wi n Oa k 33rd44 1/2 Lilac40 1/2 39 1/2ParkerMemory47th Idaho45th Parker41stQuail45th 38th 35thIdaho 34th 39th 40th YatesScot t Florida46th 35th YatesWelcome35th XeniaQuailMaj orJersey JerseyPerryJersey41st41st PerryFlorida40th GeorgiaVera Cruz45thJersey JerseyXeniaAdair40thGeorgia 39th FloridaBrunswickWelcome39th 39th Toledo46th 41s t HampshireXeniaLakel and41st FloridaOrchard37th 43rd Xenia¹Date: 3/14/2018 0 1,000 2,000 3,000500 Feet Non-Network Sidewalks, Potential Removals 3.16 1 521049v5 DTA CR205-30 SIDEWALK LICENSE AND MAINTENANCE AGREEMENT THIS SIDEWALK LICENSE AND MAINTENANCE AGREEMENT (“Agreement”) is made and entered into this ____ day of ________________, 2018, by and between the city of Crystal, a Minnesota municipal corporation (“City”), and ________________________ (collectively, the “Owner”). The City and the Owner may be referred to herein individually as a “party” or collectively as the “parties.” RECITALS A. The Owner is fee owner of the real property legally described in the attached Exhibit A (“Property”); B. The Property abuts a public sidewalk as depicted on the map attached hereto as Exhibit B (“Sidewalk”); C. The City has the authority and the desire to remove the Sidewalk, but the Owner has requested that the Sidewalk remain for its use; and D. The City is willing to forego its present plans to remove the Sidewalk in exchange for the Owner’s willingness to adhere to the terms and conditions contained in this Agreement. AGREEMENT On the basis of the foregoing, and upon the mutual undertakings and promises contained herein, the parties hereto hereby agree as follows: 1. Incorporation of Recitals and Exhibits. The recitals set forth above and the exhibits attached hereto are incorporated herein and made part of this Agreement. 2. Non-Removal; Grant of License. In consideration of the covenants and agreements herein to be performed by the Owner, and further subject to the limitations contained herein, the City agrees to forego its present intent to remove the Sidewalk and hereby grants to the Owner a nonexclusive license to retain and use the Sidewalk in accordance with the terms and conditions contained herein. The Owner understands and agrees that the Sidewalk will remain 3.16 2 521049v5 DTA CR205-30 open for use by the public during the entire term of this Agreement. For the purposes of this Agreement, the term “Sidewalk” is limited to the portion of sidewalk directly adjacent to the Property as identified by extending the Property lines into the right-of-way in which the Sidewalk is located. The City makes no agreement with the Owner with respect to the other portions of sidewalk in the area and the Owner understand the City may remove the portions sidewalk on one or both side of the Owner’s Sidewalk if those owners do not enter into a license agreement with the City. 3. Term and Termination. The term of this Agreement shall be for 10 years from the date it is executed by both parties unless it is terminated earlier as provided in this section. At the end of the initial term this Agreement shall automatically renew for subsequent 10 years terms unless terminated as provided herein. Either party may terminate this Agreement by providing the other party 90 days written notice of termination. The City may terminate this Agreement immediately if it determines the Owner has violated any material term or condition of this Agreement including, but not limited to, failing to comply with the requirements in Sections 4 and 5, by providing the Owner written notice of termination. The City may, but is not required to, allow the Owner an opportunity to cure the breach by setting out in the notice what must be done by a date certain in order to correct the situation. If such an opportunity to cure is provided and the Owner fails to take the corrective steps by the date indicated, the City may notify the Owner of the immediately termination of this Agreement. Upon termination of this Agreement by any method the City may remove the Sidewalk at its discretion. 4. Maintenance and Repair; Snow Removal. During the term of this Agreement the Owner shall be required to, at its own cost, keep and maintain the Sidewalk in a safe and serviceable condition. As such, the Owner shall be responsible for any improvements or repairs necessary to the Sidewalk to ensure its suitability for pedestrian traffic. All construction, reconstruction, or repairs of the Sidewalk shall be done in strict accordance with the City’s standards. The Owner shall also be solely responsible for the removal of all ice and snow from the Sidewalk. 5. Permits. The Owner agrees to properly apply for and retain any and all permits necessary to carry out any maintenance or repairs that are required under this Agreement. The Owner shall be solely responsible for determining and adhering to the proper boundaries of the Sidewalk and shall be liable to any other property owners for trespass onto their property. 6. City’s Right to Maintain and Repair. If the Owner fails to maintain or repair the Sidewalk in accordance with this Agreement, the City may provide the Owner written notice of the failure to maintain or repair that identifies the work needing to be done and the date by which such work must be completed. If the Owner does not complete maintenance or repair by the date indicated in the notice, the City may perform the required work and invoice the Owner for all costs it incurs, including contractor costs and all reasonable staff time, engineering and legal costs, and other reasonable costs and expenses incurred by the City. If the Owner, or its successors or assigns, fail to reimburse the City for its costs and expenses in maintaining the Sidewalk within 30 days of receipt of an invoice for such costs, the City shall have the right to assess the full cost thereof against the Property and collect the same in single or multiple payments as in the case of special assessments for public improvements pursuant to Minnesota 3.16 3 521049v5 DTA CR205-30 Statutes, Chapter 429. The assessments shall bear interest at the rate determined by the City. The Owner, on behalf of itself and its successors and assigns, acknowledges that the maintenance work performed by the City regarding the Sidewalk benefits the Property in an amount which exceeds the assessment and hereby waives any right to hearing or notice and the right to appeal the assessments otherwise provided by Minnesota Statutes, Chapter 429. The City has the right but not a contractual obligation to perform maintenance or repair of the Sidewalk. The City intends to exercise this authority only if the condition of the Sidewalk is so poor, in the reasonable exercise of the City’s discretion, as to pose a hazard to the health, safety and welfare to those using the Sidewalk. 7. Right of Entry. In addition to any rights expressly afforded to the City under this Agreement, the City shall retain all rights that it is otherwise entitled to under state and local right-of-way laws. Nothing in this Agreement shall create liability on behalf of the City for future removal or alteration of the Sidewalk, and the Owner shall have no right to recover any damages, in money or equity, for the removal or alteration of same or the exercise of any other rights afforded to the City. 8. Liens and Encumbrances. The Owner agrees that during the term of this Agreement it shall not permit or suffer any liens or encumbrances to be placed against the Sidewalk, nor shall it during such term engage in any activity that would cause or result in the placement of any liens or encumbrances against the Sidewalk. 9. Liability; Indemnification. Notwithstanding anything to the contrary in this Agreement, the City, its officers, agents, and employees shall not be liable or responsible in any manner to the Owner, the Owner’s successors or assigns, or to any other person or persons for any claim, demand, damage, or cause of action of any kind or character arising out of or by reason of the execution of this Agreement or the performance of this Agreement, nor will the Owner make any claim against the City for or on account of any injury, loss or damage resulting from the Sidewalk or use thereof. The Owner shall indemnify, hold harmless and defend the City, its officials, employees, contractors and agents from and against any and all liability, loss, costs, damages, expenses, claims, actions or judgments, including reasonable attorneys’ fees which the Owner, its officers, employees, agents or contractors may hereinafter sustain, incur, or be required to pay, arising out of by reason of any act or failure to act by the Owner, its employees, agents or contractors or arising out of or by reason of this Agreement. Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation on liability to which the City is entitled under Minnesota Statutes, Chapter 466, or otherwise. 10. Agreement to Run with the Land. This Agreement shall be recorded among the land records of Hennepin County, Minnesota. The provisions of this Agreement shall run with the Property and be binding upon the Owner, its successors and assigns. 11. No Damages; No Relocation Benefits. The Owner understands and acknowledges that the City is willing to enter into this Agreement and carry out its obligations hereunder only because the Owner has agreed that it will make no claim for damages or relocation benefits 3.16 4 521049v5 DTA CR205-30 upon termination of this Agreement or pursuant to any other agreement with the City. Specifically, and without limitation of the foregoing, the Owner understands that upon termination of this Agreement, the City has no obligation to provide the Owner with any compensation or any other rights or privileges. 12. No Property Interest. This instrument is not an easement or a lease, creates no landlord-tenant relationship, and nothing in this Agreement will be deemed to create any property interest other than as expressed in this Agreement. 13. Waiver. The waiver by either party of any breach of any term of this Agreement shall not be deemed a waiver of any prior or subsequent breach of the same term or any other term of this Agreement. 14. Entire Agreement; Modification. This Agreement constitutes the complete and exclusive statement of all mutual understandings between the parties with respect to this Agreement, superseding all prior or contemporaneous proposals, communications, and understandings, whether oral or written, concerning this Agreement. This Agreement may be modified or amended only by court order or by a writing executed by all the parties hereto under the provisions of this Agreement. 15. Headings. Any headings appearing at the beginning of the several sections contained in this Agreement have been inserted for convenience only and shall not be used in the construction and interpretation of this Agreement. 16. Severability. If any part of this Agreement shall be held invalid, it shall not affect the validity of the remaining parts of this Agreement, provided that such invalidity does not materially prejudice either party under the remaining parts of this Agreement and this Agreement shall be construed as if the unlawful or unenforceable provision or application had never been contained herein or prescribed hereby. 17. Choice of Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. 18. Public Data. This Agreement and the information related to it are subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, which presumes that data collected and maintained by the City is public data unless classified otherwise by law. 19. Relationship of Parties. Nothing contained in this Agreement shall be deemed to create a partnership, association or joint venture between the City and the Owner. 20. Compliance with Laws. The Owner agrees to abide by and conform to all laws, rules, and regulations, including future amendments, while performing any obligations under this Agreement. 21. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. 3.16 5 521049v5 DTA CR205-30 IN TESTIMONY WHEREOF, the parties hereto have set their hands as of the day and year first above written. THE OWNER(S): By: ____________________________________ By: ____________________________________ STATE OF MINNESOTA ) ) SS. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ____ day of __________________, 2018, by _______________________. Notary Public 3.16 6 521049v5 DTA CR205-30 CITY OF CRYSTAL By: ____________________________________ Its: Mayor By: ____________________________________ Its: City Clerk STATE OF MINNESOTA ) ) SS. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ____ day of _______________, 2017, by Jim Adams and Chrissy Serres, the Mayor and City Clerk of the City of Crystal, Minnesota, on behalf of the City. Notary Public THIS DOCUMENT DRAFTED BY: Kennedy & Graven, Chartered 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9300 3.16 A-1 521049v5 DTA CR205-30 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY [Insert] 3.16 B-1 521049v5 DTA CR205-30 EXHIBIT B DEPICTION OF THE SIDEWALK [Insert] 3.16 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2018 - ______ A RESOLUTION APPROVING THE SIDEWALK LICENSE AND MAINTENANCE AGREEMENT WHEREAS, the Crystal City Council is committed to providing and maintaining quality infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities in the City; and WHEREAS, the City must balance maintenance needs with available funding for sidewalks; and WHEREAS, the City has identified sidewalk segments that are not connected to the larger system on both ends and there are no current plans or current perceived need to connect the sidewalk segment; and WHEREAS, the City has the authority and the desire to remove these segments of sidewalk, but in certain cases the adjacent property owner has requested that the sidewalk remain for their own use; and WHEREAS; the City is willing to forego its present plans to remove these segments of sidewalk in exchange for the adjacent property owner’s willingness to adhere to the terms and conditions of a sidewalk license and maintenance agreement. NOW, THEREFORE, BE IT RESOLVED that the City Council as follows: 1. The form of the Sidewalk License and Maintenance Agreement as presented is hereby approved, including any amendments City staff may determine are needed to carry out the intent of this Resolution. 2. The Mayor and City Clerk are hereby authorized to sign and execute such agreements on behalf of the City as may be needed. Adopted by the Crystal City Council this 17th day of July, 2018. Jim Adams, Mayor ATTEST: ____________________________ Christina Serres, City Clerk 3.16 PAGE 1 OF 2 _____________________________________________________________________ FROM: John Sutter, Community Development Director _____________________________________________________________________ DATE: July 12, 2018 TO: Anne Norris, City Manager (for July City Council meeting) SUBJECT: Public hearing to consider a resolution approving the sale of 3856 Maryland Avenue North to the Economic Development Authority of the City of New Hope BACKGROUND Located in the City of New HopeCity of Crystal acquired in 1970 (tax forfeited land but with no deed restriction)No history of active park uses, except for walking between Crystal’s Kentucky Parkand New Hope’s Lions Park On March 20, 2018, Crystal City Council identified it as one of several parcels ofpotentially surplus land that could be sold to raise funds for park improvements On June 5, 2018, Crystal City Council declared the property to be surplus anddirected staff to proceed with sale At that time, the estimated net proceeds were $54,073 ($75,000 lot price less$20,827 expenses) Since that time, Crystal and New Hope staff have reached agreement on a dealbetween the two cities PROPOSED SALE TO NEW HOPE EDA (sketch and draft agreement attached) Crystal and New Hope staff have reached tentative agreement of the following:Crystal sells the lot to New Hope EDA for $65,000New Hope EDA sells the lot to a builderNew Hope builds the drainage inlet & pipeCrystal builds the bituminous pathThe estimated net proceeds with this scenario are $52,768 ($65,000 lot price less$12,232 expenses) COUNCIL STAFF REPORT 3856 Maryland Avenue North Proposed Sale to New Hope EDA Bass Lake Road Streetscape 5.1 PAGE 2 OF 2 CONSIDERATIONS Reasons to proceed:  Drainage concerns will be addressed with new inlet & pipe connected to New Hope’s storm sewer system  Public access between the two parks and adjacent neighborhoods will be preserved and formalized with a bituminous trail and ADA ramps at each street  New Hope gets site control over a lot in their city  Crystal gets almost as much in sale proceeds as it would selling the lot directly Reasons not to Proceed: - Crystal’s estimated net proceeds are $1,305 less than if we sold the lot directly to a builder REQUESTED COUNCIL ACTION After holding the public hearing, adopt the attached resolution authorizing the sale of 3856 Maryland to the Economic Development Authority of the City of New Hope ANTICIPATED NEXT STEPS  New Hope EDA would consider approval of its purchase from Crystal on August 13  Closing would occur by September 4 and New Hope EDA could sell the lot to a builder anytime thereafter  New Hope would install the drainage inlet & pipe by October 4  Crystal would install the bituminous path by November 4 5.1 2015 Aerial Photo 5.1 5.1 PURCHASE AGREEMENT Between City of Crystal And Economic Development Authority of the City of New Hope For the property located at 3856 Maryland Avenue North This document drafted by: City of Crystal 4141 Douglas Drive North Crystal, MN 55422 5.1 Page 2 of 9 PURCHASE AGREEMENT For 3856 Maryland Avenue North 1. Parties. This Purchase Agreement (“this Agreement”) is made on ____________ ____, 2018 between the City of Crystal, a municipal corporation under the laws of Minnesota having its office located at 4141 Douglas Drive North, Crystal, Minnesota, 55422 (“Seller”), and Economic Development Authority of the City of New Hope, a public body corporate and politic under the laws of Minnesota having its office located at 4401 Xylon Avenue North, New Hope, Minnesota, 55428 (“Buyer”). 2. Offer/Acceptance. Buyer offers to purchase and Seller agrees to sell real property legally described as follows (“the Property”): Lot 9, Block 4 “Gwynnco Second Addition”, Hennepin County, Minnesota. 3. Acceptance Deadline. This offer to purchase, unless accepted sooner, shall be null and void at 4:30 p.m. on August 15, 2018 and in such event all earnest money shall be refunded to Buyer. 4. Price and Terms. Purchase Price. The total purchase price for the Property shall be $65,000.00 (“Purchase Price”) which shall be payable with earnest money in the amount of $2,000, receipt of which is hereby acknowledged, and the balance payable by check on the Date of Closing. The “Date of Closing” shall be no later than September 4, 2018. 5. Personal Property Included in Sale. There are no items of personal property or fixtures owned by Seller and currently located on the Property for purposes of this sale. 6. Deed. Upon performance by Buyer, Seller shall deliver a Quit Claim Deed conveying title to the Property to Buyer, in substantially the form attached hereto as Exhibit A (the “Deed”). 7. Real Estate Taxes and Special Assessments. A. Seller shall pay, at or before closing all real estate taxes due and payable in all years prior to the year of closing. Real estate taxes due and payable in the year of closing, if any, shall be pro-rated to Seller and Buyer based on the Date of Closing. B. Seller shall pay on Date of Closing all special assessments levied against the Property as of the date of this Agreement, including those certified for payment in the year of closing. Seller represents that there are no special assessments pending as of the date of this Agreement. If a special assessment becomes pending after the date of this Agreement and before the Date of Closing, Buyer may, as Buyer’s option: 5.1 Page 3 of 9 1. Assume payment of the pending special assessment without adjustment to the price of the Property; or 2. Require Seller to pay the pending special assessment and Buyer shall pay a commensurate increase in the purchase price of the Property, which increase shall be the same as the estimated amount of the assessment; or 3. Declare this Agreement null and void by notice to Seller, and earnest money shall be refunded to Buyer. 8. Closing Costs and Related Items. Buyer will pay: (a) the closing fees charged by the title insurance or other closing agent, if any, utilized to close the transaction contemplated by this Agreement; (b) fees for title evidence obtained by Buyer; and (c) the recording fees for this Agreement and the deed transferring title to Buyer. Seller will pay (a) any transfer taxes and Well Disclosure fees required to enable Buyer to record its deed from Seller under this Agreement (b) fees and charges related to the filing of any instrument required to make title marketable; and (c) any recording fees for the Easements referenced in Section 14 of this Agreement. Each party shall pay its own attorney fees. 9. Condition of Property. Seller makes no warranties as to the condition of the Property. Buyer and Seller understand and agree that the Purchase Price is the fair market value of the Property in as-is condition. Buyer acknowledges that they have inspected or have had the opportunity to inspect the Property and agree to accept the Property “AS IS.” Buyer has the right, at its own expense to take soil samples for the purpose of determining if the soil is suitable for construction of the dwelling described in Section 15 of this Agreement. If the soil is determined to be unacceptable the Buyer may rescind this Agreement by written notice to the Seller, in which case the Agreement shall be null and void and all earnest money paid hereunder shall be refunded to the Buyer. 10. Marketability of Title. As soon as reasonably practicable after the execution of this Agreement by both parties, Buyer shall obtain the title evidence determined necessary or desirable by Buyer. The Buyer shall have ten (10) days from the date it receives such title evidence to raise any objections to title. Objections not made within such time will be deemed waived. The Seller may affect a cure satisfactory to Buyer or may give written notice to Buyer that Seller elects not to cure. The Buyer may then elect to close notwithstanding the uncured objections, or may declare this Agreement null and void and the parties will thereby be released from any further obligation hereunder. 11. Title Clearance and Remedies. In the event that title to the Property cannot be made marketable or is not made marketable by the Seller by the Date of Closing, then, at the option of the Buyer: this Agreement shall be null and void; neither party shall be liable for damages hereunder to the other; the Earnest Money shall be refunded to the Buyer; and Buyer and Seller agree to sign a cancellation of this Agreement. 5.1 Page 4 of 9 If title is marketable, or is made marketable as provided herein, and Buyer defaults in any of the agreements herein, Seller may elect either of the following options, as permitted by law: A. Cancel this contract as provided by statute and retain all payments made hereunder as liquidated damages. The parties acknowledge their intention that any note given pursuant to this contract is a down payment note, and may be presented for payment notwithstanding cancellation; B. Seek specific performance within six months after such right of action arises, including costs and reasonable attorney's fees, as permitted by law. If title is marketable, or is made marketable as provided herein, and Seller defaults in any of the agreements herein, Buyer may, as permitted by law: A. Seek damages from Seller including costs and reasonable attorney's fees; B. Seek specific performance within six months after such right of action arises. 12. Well Disclosure.  The Seller certifies that the Seller does not know of any wells on the described real property. A well disclosure certificate accompanies this document.  I am familiar with the property described in this instrument and I certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. 13. Individual Sewage Treatment System Disclosure. Seller has no knowledge of any individual sewage treatment system on or serving the Property. 14. Easements to be granted by Seller. Immediately prior to recording of the Quit Claim Deed conveying title to the Property, Seller will record instruments granting to the City of New Hope the following easements on the Property: a. Public Trail Easement across the northerly 20 feet of the Property b. Drainage and Utility Easement across the northerly 20 feet, southerly 5 feet, easterly 15 feet and westerly 10 feet of the Property 15. Drainage Improvements by Buyer Subsequent to Closing. Buyer agrees that, no later than October 4, 2018, it will construct, within the Drainage and Utility Easement described in Section 14 of this Agreement, a drainage inlet in the northeasterly portion of the Property and a drainage pipe connecting the inlet to the existing storm sewer on Maryland Avenue (collectively, “Drainage Improvements”). The City of New Hope shall own and maintain the Drainage Improvements. 5.1 Page 5 of 9 16. Public Trail Improvements by Seller Subsequent to Closing. Seller agrees that, afterBuyer’s completion of the Drainage Improvements but no later than November 4, 2018, itwill construct, within the Public Trail Easement described in Section 14 of this Agreement, a bituminous trail approximately 8 feet wide, said trail to also extend to Kentucky Avenue in the City of Crystal and to Maryland Avenue in the City of NewHope, with pedestrian ramps at each street (collectively, “Public Trail Improvements”). Upon completion of the Public Trail Improvements by Seller, each respective city willown and maintain the portion of the trail within its municipal boundary. 17. Time is of the essence for all provisions of this contract. 18. Notices. All notices required herein shall be in writing and delivered personally ormailed to the address shown at paragraph 1 above and, if mailed, are effective as of thedate of mailing. 19. Minnesota Law. This contract shall be governed by the laws of the State of Minnesota. 20. No Broker Involved. The Seller and Buyer represent and warrant to each other that there isno broker involved in this transaction with whom it has negotiated or to whom it has agreed to pay a broker commission. Buyer agrees to indemnify Seller for any and all claims forbrokerage commissions or finders' fees in connection with negotiations for purchase of theProperty arising out of any alleged agreement or commitment or negotiation by Buyer, andSeller agrees to indemnify Buyer for any and all claims for brokerage commissions orfinders' fees in connection with negotiations for purchase of the Property arising out of anyalleged agreement or commitment or negotiation bySeller. 21. Specific Performance. This Agreement may be specifically enforced by the parties,provided that an action is brought within one year of the date of alleged breach of thisAgreement. 22. No Remedy Exclusive. No remedy herein conferred upon or reserved to the Seller orBuyer is intended to be exclusive of any other available remedy or remedies, but each andevery such remedy shall be cumulative and shall be in addition to every other remedy givenunder this Agreement or now or hereafter existing at law or in equity or by statute. Nodelay or omission to exercise any right or power accruing upon any default shall impair anysuch right or power or shall be construed to be a waiver thereof, but any such right andpower maybe exercised from time to time and as often as maybe deemed expedient. 23. No Merger of Representations, Warranties. All representations and warranties containedin this Agreement shall not be merged into any instruments or conveyance delivered atclosing, and the parties shall be bound accordingly. 24. Recording. This Agreement shall be filed of record with the property office of theHennepin County Registrar of Titles and/or Office of County Recorder, as pertains to theProperty. 5.1 Page 6 of 9 In witness of the foregoing, the parties have executed this Agreement on the year and date written above. SELLER: City of Crystal By: _____________________________ By: _____________________________ Its Mayor, Jim Adams Its City Manager, Anne Norris STATE OF MINNESOTA } ss. COUNTY OF HENNEPIN The foregoing was acknowledged before me this _______ day of ______________ 2018, by Jim Adams and Anne Norris, the Mayor and City Manager of the City of Crystal, municipal corporation under the laws of Minnesota, on behalf of the corporation. ________________________________ NOTARY STAMP SIGNATURE OF PERSON TAKING ACKNOWLEDGMENT 5.1 Page 7 of 9 BUYER: Economic Development Authority of the City of New Hope By: _________________________ By: _________________________ Its President, _________________ Its Executive Director, _________________ STATE OF MINNESOTA } ss. COUNTY OF HENNEPIN The foregoing was acknowledged before me this _______ day of ______________ 2018, by ____________________ and ____________________, the President and Executive Director of Economic Development Authority of the City of New Hope, a public body corporate and politic under the laws of Minnesota, on behalf of the public body corporate and politic. ________________________________ NOTARY STAMP SIGNATURE OF PERSON TAKING ACKNOWLEDGMENT 5.1 Page 8 of 9 Exhibit A to Purchase and Redevelopment Agreement QUIT CLAIM DEED Quit Claim Deed Deed Tax Due: $___________ ECRV: ___________________ Date: _________ __, 201_ FOR VALUABLE CONSIDERATION, City of Crystal, a municipal corporation under the laws of the State of Minnesota, Grantor, hereby conveys and quitclaims to Economic Development Authority of the City of New Hope, a public body corporate and politic under the laws of the State of Minnesota, Grantee, real property in Hennepin County, Minnesota, described as follows: Lot 9, Block 4 “Gwynnco Second Addition” Check here if part or all of the land is Registered (Torrens)  together with all hereditaments and appurtenances, and subject to easements of record.  The Seller certifies that the Seller does not know of any wells on the described real property.  A well disclosure certificate accompanies this document or has been electronically filed. (If electronically filed, insert WDC number: __________________).  I am familiar with the property described in this instrument and I certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. CITY OF CRYSTAL By________________________________ Jim Adams, its Mayor By________________________________ Anne Norris, its City Manager 5.1 Page 9 of 9 STATE OF MINNESOTA COUNTY OF HENNEPIN } ss.: The foregoing was acknowledged before me this ______ day of ___________________, 2018, by Jim Adams and Anne Norris, the Mayor and City Manager of the City of Crystal, a municipal corporation under the laws of Minnesota, on behalf of the corporation, Grantor. ________________________________ NOTARY STAMP SIGNATURE OF PERSON TAKING ACKNOWLEDGMENT 5.1 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2018-_____ RESOLUTION AUTHORIZING THE SALE OF 3856 MARYLAND AVENUE NORTH WHEREAS, the City of Crystal (the “City”) is the owner of 3856 Maryland Avenue North, legally described as Lot 9, Block 4 “Gwynnco Second Addition”, Hennepin County, Minnesota (“the Property”); and WHEREAS, on June 5, 2018 the Crystal City Council determined that it is in the public interest for the Property to be sold to raise funds for park system capital improvements. NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council authorizes the sale of the Property to the Economic Development Authority of the City of New Hope; and BE IT FURTHER RESOLVED that the sale shall be completed in accordance with the terms of the Purchase Agreement in substantially the form on file in City Hall, and that the Mayor and City Manager are hereby authorized to sign said Agreement and other documents required to complete the sale of the Property. Adopted this 17th day of July, 2018. ____________________________ Jim Adams, Mayor ATTEST: ___________________________ Anne Norris, City Manager 5.1 _______________________________________________________ FROM: Dan Olson, City Planner ____________________________________________________________________ TO: Anne Norris, City Manager (for July 17 City Council Meeting) DATE: July 12, 2018 RE: PUBLIC HEARING: Consider adoption of a resolution approving a vacation of a portion of street easements A.BACKGROUND The City Council is being asked to adopt a resolution to vacate a portion of city-owned street easements within the Colonial Acres subdivision. Previously on June 19, 2018 the City Council adopted a resolution vacating easements on four properties in the same area of the city. At that time the City Council directed staff to start the public process to vacate the street easement on these four additional properties. Attachments: A.Location of properties B.Resolution (legal description will be completed and provided at meeting) B.PROPOSED EASEMENT VACATION Colonial Acres was platted in 1948 with two dead-end streets extending 366 feet north from 38th Avenue, including right-of-way for cul-de-sacs at each of these dead ends. Historic aerial photos show that these cul-de-sacs were never built and the right-of-way is unnecessary because the streets were continued north with subsequent plats. Three of the homes were built in the 1950s and one was built in the 1990s adjacent to these platted cul-de-sacs: - 3817 Georgia Avenue North - 3821 Georgia Avenue North - 3816 Hampshire Avenue North - 3820 Hampshire Avenue North To correct this error and also to reflect the actual roadway configuration, the city proposes to vacate the cul-de-sac portion of the right-of-way adjacent to these four properties. The illustration on the next page shows the areas to be vacated. No physical change to the street configuration is proposed. COUNCIL STAFF REPORT Vacate Street Easements 5.2 Notice of the July 17 public hearing was published in the Sun Post on July 5, and mailed to four utility companies: Comcast, CenterPoint Energy, Xcel Energy, and CenturyLink. All four companies have responded by saying they have no objection to the easements being vacated. C. REQUESTED ACTION City staff recommends that a portion of the street easements located at 3817 and 3821 Georgia Avenues North and at 3816 and 3820 Hampshire Avenues North be vacated. City Council motion to approve the proposed resolution is requested. 5.2 3817,21 Georgia & 3816,20 Hampshire 0 100 200 300 Feet Site Location Map N HWY 100 CR 10 CR 10 CR 102 CR 9 CR 8 CR 81 CR 70 CR 156 CR 102 CR 8 CR 156 CR 156 HWY 100 HWY 100 HWY 100 CR 81 CRYSTAL AIRPORT CRYSTAL AIRPORT ROBBINSDALEROBBINSDALE GOLDEN VALLEYGOLDEN VALLEY NEW HOPENEW HOPE BROOKLYN PARKBROOKLYN PARK BROOKLYN CENTERBROOKLYN CENTER CR 9 CR 10 Site Location HAMD A H O A VENI D A H O C I R 39TH AVE E 38TH AVEIDAHO AVE NFLORIDAGEORGIA AVE NHAMPSHIRE AVE N39103901 3909 75 3900 3900390139013900390039003901 39013896 38923874 38523839385338523853385238533852 3868 3878 3844 862 384538443845384538443844 3890 3833 3882 38363837 3886 38363837383638373836 38283829382938283828382938293828 382138203821382038213824 3818 6800 6808 6816 6824 900 3816381738163817 3808 3812 3812381338123813 3812 3811 6809 6817 6825 01 3808380938083809 3 6328 64126424 642838063804 6504 38053804 6500 6420 3801 6808 6816 6824 00 3801 33800380038013800 630 6317 6325 6401 6409 6417 6425 6501 6509 6517 3716 3715 6609 6617 6625 6701 6709 6717 6801 6809 6817 3732 631 6318 6326 6402 6410 6418 6426 6502 6510 6518 3702 3703 6610 6618 6626 6702 6710 6718 68026810 3722 3820 38123813 Aerial Image Hennepin County 2015 City of Crystal 4141 Douglas Drive N. Crystal, MN 55422 City of Crystal 4141 Douglas Drive N. Crystal, MN 55422 0 0.5 1 Miles Attachment A5.2 1 525276v2 DTA CR205-30 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2018-_____ RESOLUTION VACATING PORTIONS OF CITY STREETS WITHIN THE COLONIAL ACRES SUBDIVISION WHEREAS, the City of Crystal (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, pursuant to Minn. Stat. § 412.851, the City scheduled a public hearing on July 17, 2018 to consider vacating two portions of platted streets that are legally described in the attached Exhibit A (the “Street Portions”); and WHEREAS, notice of the public hearing was posted, published in the City’s official newspaper, and mailed to any and all owners of affected properties, as required by state statute; and WHEREAS, on July 17, 2018, the City held the public hearing on the proposed vacation during which all interested parties were heard; and WHEREAS, the City has the authority, pursuant to Minn. Stat. § 412.851, to vacate city streets or any portion thereof if it appears in the interest of the public to do so; and WHEREAS, following the public hearing, the City determined that there is no continuing public need for the Street Portions and that vacating said Street Portions is in the public interest. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Crystal as follows: 1. The City hereby declares that the Street Portions legally described on Exhibit A attached hereto are vacated. 2. The City Clerk, or her designee, is hereby authorized and directed to prepare and present to the Hennepin County Auditor a notice that the City has completed these vacation proceedings and record said notice with the Hennepin County Recorder. 3. City staff is hereby authorized and directed to take any additional steps necessary to effectuate the intent of this resolution. 5.2 2 525276v2 DTA CR205-30 Adopted by the Crystal City Council this 17th day of July, 2018. ____________________________ Jim Adams, Mayor ATTEST: ___________________________ Kim Therres, Assistant City Manager 5.2 A-1 525276v2 DTA CR205-30 EXHIBIT A Legal Descriptions of Street Portions *****TO BE PROVIDED AT THE JULY 17, 2018 CITY COUNCIL MEETING***** 5.2 G:\Brenda\Accts Payable\Check over $25,000\Checks over $25,000 Memo.xls DATE:July 11, 2018 TO:Anne Norris, City Manager City of Crystal City Council FROM:Jean McGann, Acting Finance Director RE:Expenditures over $25,000 Payee Amount City of New Hope 36th Ave N mill and overlay joint project $91,239.84 Commercial Asphalt Co 760.37 tons of asphalt for mill and overlay of streets $38,778.87 Golden Valley JWC May water costs $179,524.51 HealthPartners Inc.July health insurance premiums $96,087.50 IRS - EFTPS Federal & FICA withholding taxes for 6/15/2018 pay date $57,113.78 IRS - EFTPS Federal & FICA withholding taxes for 6/29/2018 pay date $62,804.35 LOGIS May support and services $28,856.00 Palda & Sons Inc.Phase 16 Skyway Park street reconstruction for May 2018 $94,432.81 Pember Companies Inc.Bass Lake Road Streetscape for May 2018 $119,200.78 PERA Employee and city required contributions for 6/15/2018 pay date $52,936.96 PERA Employee and city required contributions for 6/29/2018 pay date $51,216.40 Triple E Water and Sewer LLC Install sewer/water at 5612 and 5618 Adair Ave N $30,769.00 US Bank Debt service payments $290,658.69 $1,193,619.49 Description 6.1 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: July 13, 2018 City Council Second Work Session Agenda July 17, 2018 Immediately Following the Council Meeting Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was immediately following the City Council meeting on July 17, 2018 in Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. I.Attendance Council Members ____ LaRoche ____ Parsons ____ Adams ____ Budziszewski ____ Dahl ____ Deshler ____ Kolb II.Agenda The purpose of the work session is to discuss the following agenda items: 1.Chapter 12 matrix of policy questions. 2.Review Chapter 9 changes. 3.Commission vacancies/recruitment. 4.7th member process for the WMFRD Board. 5.Constituent issues update. 6.City manager check in. 7.New business. * 8.Announcements. * * Denotes no supporting information included in the packet. III.Adjournment The work session adjourned at ______ p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531- 1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. Staff ____ Norris ____ Therres ____ Gilchrist ____ Ray ____ Revering ____ Olson ____ Sutter ____ Serres M E M O R A N D U M DATE: May 31, 2018 TO: New Hope City Council Crystal City Council FROM: Kirk McDonald, New Hope City Manager Anne Norris, Crystal City Manager RE: Recommendations for Recruitment and Interview Process for Seventh Member of West Metro Fire-Rescue District Board of Directors The mayors of Crystal and New Hope have agreed that the cities should establish a recruitment and interview process for the seventh member position on the W est Metro Fire-Rescue District board of directors before there is a vacancy in the position. The city managers and human resources staff from both cities were requested to meet and develop recommendations for the process and present the recommendations for consideration. The recommendations and background information are provided in this memorandum. BACKGROUND: The current Joint Powers Agreement states that the district will be governed by a board of directors consisting of seven members selected as follows: •Two members representing the city of Crystal appointed by Council resolution. At least one of the two members shall be a current member of the city council of the city of Crystal; •Two members representing the city of New Hope appointed by Council resolution. At least one of the two members shall be a current member of the city council of the city of New Hope; •The city manager of Crystal •The city manager of New Hope •One member, not an employee of the district or of the police department of either city, appointed by joint resolution of the city councils of the city of New Hope and the city of Crystal. This member need not be a resident of New Hope or Crystal. Members may not be an employee of the district or of the police department of either city. The current seventh member on the board was appointed by resolution by each city council and has served on the board in this capacity for a number of years. The current seventh member is not a resident of either city and currently serves as the president of the board. The position is currently not vacant. Earlier this year, the mayors exchanged correspondence regarding developing a mutually agreeable process to fill the seventh board member position in the future should a vacancy occur. On February 21, Mayor Adams sent correspondence stating that there is no application process for the seventh board member position and recommended that a process be developed for soliciting and recommending candidates for the position. On March 30, Mayor Hemken responded that New Hope was agreeable to work with Crystal on the issue for such time as the seventh position becomes vacant and recommended that the city managers and human resources staff from both cities collaborate and present recommendation to the respective city councils. On April 30, Mayor Adams acknowledged receipt of the response to his letter stating appreciation for the agreement that there is a need to have a recruitment and interview process in place before there is a vacancy in the seventh member position. RECOMMENDATION/DISCUSSION POINTS: The city managers and human resources staff from both cities met and discussed an application and interview process for the seventh board member position and are presenting the following recommendations and/or discussion topics for the city councils consideration: 1.The city councils need to determine who is eligible to apply for the position The current Joint Powers Agreement states that the seventh member cannot be an employee of the district or of the police department of either city. It also states that the member need not be a resident of New Hope or Crystal. The current seventh member is not a resident of either city. The city managers and HR staff recommend that the councils consider amending the Joint Powers Agreement to state that the seventh member cannot be a resident of either city or a current or former employee of WMFRD. This would maintain an equitable balance and representation from both cities on the board. The original Joint Powers Agreement states that the “at-large representative” must be a “non-resident, non-employee” and would be representative of the needs of the communities served by the district, rather than the specific needs of either of the cities individually. Determining who is eligible to apply for the position impacts the application and recruitment process. 2.Recruitment Process It is recommended that the recruitment process for the seventh board member position be initiated when the position is vacated or the current incumbent informs the cities he is not interested in a re-appointment. Another option would be to keep the applications on file from persons interested in serving in the position in the future. It is recommended that both cities advertise that applications are being sought for the vacant position utilizing a variety of media sources, including city newsletters, city websites and other social media outlets. The open position could be discussed on Northwest Community TV/CCX through a “Mayor’s Minutes” or “Connection” segment. Lastly, the position could be advertised in the local Sun Post newspaper and in the local newspapers of surrounding cities. 3.Application Staff have developed the attached draft joint-city application form to be completed by persons interested in the position. The applications would be returned to the secretary of the fire board (Crystal City Hall). 4.Interview Process It is recommended that a joint committee consisting of representatives from both city councils to be formed to interview qualified candidates. The city councils can determine the number of representatives. Staff recommends a committee of six consisting of the mayor and two council members from each city. It is recommended that the committee reach a consensus on a preferred candidate that would be recommended to both city councils for appointment. The city managers and HR staff are open to feedback on these draft recommendations. Attachments: •Draft Application Form •Mayor’s Correspondence •Current JPA Excerpt •2005 Governance Study Excerpt Draft Application Form Mayor’s Correspondence Current JPA Excerpt 2005 Governance Study Excerpt 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov CITY MANAGER WORK PLAN MONTHLY CHECK IN – JULY 2018 Objectives: - Strategic leadership for achievement of Council goals o Thriving Business Climate  City Code update continues  2018 EDA project – Bass Lake Road streetscape improvement project well underway  Updated fire suppression system financial assistance program  Open To Business assistance available o Create Strong Neighborhoods  UDC amended to permit ADU’s  Disorderly properties ordinance approved  Code enforcement – on-going  Implementation of Master Parks System Plan – Welcome Park improvements groundbreaking/ribbon cutting – 6/6/18  Home improvement loans/rebates available through CEE o Fiscally sound and stable policies and procedures – see Financial Management below - Financial Management o Long term financial planning:  2019-2020 budget preparation in process o Updating financial policies - in progress o Surplus property feasibility complete and sales underway o Space needs study – PD and City Hall – presentation at 7/12 work session - Service delivery o Monthly check in with Council o Constituent Issues – prompt response and resolution – on-going o Closed constituent issues – monthly report - Media Relations o Website transition – complete and tweaking in process o Police incidents – keep Council notified as information available (public and non-public) – as incidents occur 0 N ',