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2018.04.17 Work Session Packet (1st) 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: April 13, 2018 City Council First Work Session Agenda April 17, 2018 6:30 p.m. Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at ______ p.m. on April 17, 2018 in Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. I. Attendance Council Members Staff ____ Adams ____ Norris ____ Budziszewski ____ Therres ____ Dahl ____ Gilchrist ____ Deshler ____ Larson ____ Kolb ____ Ray ____ LaRoche ____ Revering ____ Parsons ____ Serres II. Agenda The purpose of the work session is to discuss the following agenda items: 1. West Metro Fire-Rescue District quarterly update. 2. 2019 reconstruction of WinPark Drive (joint with New Hope). III. Adjournment The work session adjourned at ______ p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531- 1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 1 West Metro Fire-Rescue District April 17, 2018 Crystal Council Update ADMINISTRATION/OPERATIONS REPORT Sarah Larson, Fire Chief *All-Calls include out of district response (Auto-Aid/Mutual Aid) CALLS FOR SERVICE REPORT All # Calls %# Calls %# Calls % WMFRD Incidents 2018 Fire 51 26 51%18 35%7 14% Overpressure Rupture, Explosion, Overheat (No Fire 0 0 0%0 0%0 0% Rescue & Emergency Medical Service 215 121 56%87 40%7 3% Hazardous Condition (No Fire)27 11 41%15 56%1 4% Service Call 16 6 38%9 56%1 6% Good Intent Call 53 23 43%27 51%3 6% False Alarm & False Call 57 33 58%24 42%0 0% Severe Weather 0 0 0%0 0%0 0% Special Incident Type 0 0 0%0 0%0 0% Total 419 220 53%180 43%19 5% New Hope Crystal Other (AA/MA) Fire 51 EMS and Rescue 215 Hazardous Condition 27 Service Call 16 Good Intent 53 Fire Alarm 57 West Metro Fire Quarter 1 Incidents 2 January 1 – March 31, 2018 Total Calls for Service 419 Estimated fire loss $164,274 January 1 – December 31, 2017 Total Calls for Service 1922 Estimated fire loss $588,517 January 1 – December 31, 2016 Total Calls for Service 1573 Estimated fire loss $1,637,094 January 1 – December 31, 2015 Total Calls for Service 1514 Estimated fire loss $657,914 January 1 – December 31, 2014 Total Calls for Service 1663 Estimated fire loss $1,861,162 January 1 – December 31, 2013 Total Calls for Service 1448 Estimated fire loss $357,182 January 1 – December 31, 2012 Total Calls for Service 1349 Estimated fire loss $169,900 January 1 – December 31, 2011 Total Calls for Service 1638 Estimated fire loss $318,749 2017 Audit The auditors were out the week of March 12 to work on the 2017 audit. They issued an unmodified opinion, reported no deficiencies, and disclosed no instances of noncompliance. O fficer Promotional Process We held a promotional process for our paid, on-call assistant chiefs that started in January and finished in March. We had 5 applicants for the 3 positions; Jon Tate was re-appointed as the assistant chief of administration, Tim Herlofsky was re-appointed as the assistant chief of logistics and Matt Rowedder was appointed as the assistant chief of training (this is a promotion for Matt, he has been the station captain at station 2 for the last 4 years). These are four year terms that will run through March of 2022. Our captain and lieutenant terms end June 30th, we have posted for these positions and we are in the process of collecting applications for these positions. This captain and lieutenant promotional process is expected to be completed in June and these new four year terms will start on July 1st. Retirement / Resignation We have had 2 retirements and a leave of absence (LOA) in March. On March 11th, Firefighter Glen Beske retired after 25 ½ years with West Metro and New Hope Fire Departments and on March 31st, Assistant Chief Dave Neuenfeldt retired with 25 ½ years with West Metro and New Hope Fire Departments. On March 29th Firefighter Jared Carlson went on a LOA for 1 year, the Carlson family has moved to Dallas, TX due to a job change; he chose an LOA for 1 year to leave open the possibility of returning to West Metro. Public Events Here is a list of the events we have participated in the last two months: - Multiple birthday parties and tours - Multiple Home Safety Surveys - Blood Drive at both cities on February 15th - The “Firefighters Fighting Hunger” Food Drive was March 17th Food Drive We are very proud to announce that we had another very successful food drive! We collected $6,514 (a new record – every year we have beaten the previous year for cash collected) and 1,973 pounds of food for The Food Group in New Hope. According to The Food Group, this will provide 14,672 meals to those in need! In 8 years of West metro food drives, we have collected 18,029 pounds of food and $29,476 for the food group, this equates to 73,976 meals to those in need! 3 Another fun side note, in 2017 there were 55 community hosted food and cash drives for The Food Group. West Metro Fire-Rescue was the largest cash collector of donations by over $1,000 – we raised $6,512.66 in 2017. Here is an excerpt from her email: Out of the 55 community hosted food & cash drives (not including concert/event fundraisers or the grocery store round ups), yours was #1 in cash fundraising! I knew it was more than usual but was excited to find out you are #1. Here is a breakdown of the cash drive numbers if you’re curious (this doesn’t include pounds of food collected): • <$1000: 40 • $1000-$2000: 7 • $2000-$3000: 2 • $3000-$4000: 3 • $4000-$5000: 2 • $5000-6000: 0 • $6000+: 1 (West Metro Fire-Rescue!) You’ve out-fundraised the rest by a couple thousand dollars. I can’t tell you enough how much that means to us. Thank you, thank you! Blood Drive At our February Blood Drive we collected 12 units at New Hope and 9 units at Crystal for a total of 21 units. The afternoon blood drive always gets more donors than the morning. We now hold 4 blood drives per year; February, May, August (Battle of the Badges) and November. Each time we do a blood drive we host one in New Hope at Station 3 and another in Crystal at Station 2. We are building up a list of dedicated donors that are coming out to donate at most of our drives. Memorial Blood Center is our partner with these blood drives and does a great job with our donors. Our next Blood Drive is May 24th, 9:30am – 12:30 pm at New Hope (station 3) and again from 3pm – 6pm at Crystal (station 2). Apprentice Firefighters The 2016 class of recruits began their initial engine operator training with an 8 hour defensive driving/emergency driving class in St. Cloud on March 3rd. The recruits will continue to work through an initial driver’s packet with qualified instructors over the next few months. Fire Apparatus Operator (FAO) training will begin on June 21st and will teach the recruits how to effectively operate the fire pumps on all of West Metro’s engines. The state certification exam for this class has been scheduled for September 8th. West Metro CERT In February, Captain Braun led West Metro CERT through hazardous materials identification and emergency preparedness training. The training focused on the initial steps that a CERT member could take to ensure community and neighborhood safety in the event of a hazardous materials incident. In March and again in April, CERT members attended Skywarn II training as part of CERT training day 2018. Our next CERT training is scheduled for April 25th and the topic is basic mass casualty triage. 4 FDIC 2018 On April 22nd five firefighters will attend FDIC in Indianapolis. Captain Bethany Brunsell is one of these firefighters and is attending this event with an expenses paid Honeywell and DuPont™ Kevlar® scholarship. The training for the other four firefighters is funded by the District and special funds donated by the Relief Association. Facilities The new overhead doors for station 2 are expected to arrive the middle of April and the vendor (IDC Automatic) has scheduled installation for the week of April 23. The contractor for the apparatus bay floor recoat at station 2 is expected to start the first week in May provided the overhead door project is complete. The new signs and logos have been installed at stations 1 and 3. The lighting for the logos will be installed mid-April. At this time we will only be lighting the logos. New inferred heaters have been installed in the station 1 apparatus bay by the City of Crystal. Fire Prevention Education 1/24/2018 Kindness Tunnel at Neil Elementary School 2/28/2018 New Hope Church Pre School Fire Safety Program (40 kids) 3/1/2018 New Hope Church Pre School Fire Safety Program (40 kids) 3/8/2018 St. Therese Fire Safety/Emergency Preparedness Program for residents (50 seniors) 3/21/2018 Beacon Academy School Fire Safety Program K-2nd Grade (4 programs/400-500 kids) Fire Investigations 2/12/2018 5555 Zealand Ave (Bedroom/Electrical Fire) 2/22/2018 5406 Zealand Ave North (Kitchen Fire) 2/24/2018 5014 56th Ave North (Detached garage fire) 3/18/2018 4425 Rhode Island Ave (Car/ multi stall garage fire) 3/20/2018 7621 49th Ave (Detached Garage fire) West Metro Fire-Rescue Food/Cash Drive Results March 2018 1,973 lbs + $6,514 14,672 408 We are so grateful for your YEARS of support! West Metro Fire-Rescue Food/Cash Drive Results 2011-2018 18,029 lbs + $29,476 73,976 2055 Memorandum DATE: April 17, 2018 TO: City Council FROM: Mark Ray, PE, Director of Public Works SUBJECT: 2019 reconstruction of Winpark Drive (joint with New Hope) Summary Along with the joint mill and overlay of 36th Avenue, city staff from New Hope and Crystal have been discussing the reconstruction of Winpark Drive for 2019. Approximately 450’ of the east half of Winpark Drive, north of 32nd Avenue is in the City of Crystal. This street was not reconstructed as part of the street reconstruction program. The proposed project within Crystal is the reconstruction of the street and potential storm water pipe/catch basin replacements. The total estimated cost at this time is $350,000, but New Hope is just starting the Feasibility Study which will develop the first preliminary estimate. There are only two Crystal properties that have frontage directly on Winpark Drive. A third property does have driveway access to Winpark Drive but where the road is entirely in New Hope. Project funding The cost for this project is planned for in the Street Improvement fund. Similar to the mill and overlay on 36th Avenue, the Crystal City Council will need to consider a Cooperative Agreement with New Hope for the project in the future. Project communication New Hope will include these properties in their construction communication activities. Council action No formal Council action is needed.