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2018.03.20 Work Session Packet (1st) 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: March 16, 2018 City Council First Work Session Agenda March 20, 2018 6:30 p.m. Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at ______ p.m. on March 20, 2018 in Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. I. Attendance Council Members Staff ____ LaRoche ____ Therres ____ Parsons ____ Gilchrist ____ Adams ____ Ray ____ Budziszewski ____ Leslin ____ Dahl ____ Serres ____ Deshler ____ Kolb II. Agenda The purpose of the work session is to discuss the following agenda item: 1. Sidewalk check in. III. Adjournment The work session adjourned at ______ p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531- 1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. Memorandum DATE: March 20, 2018 TO: City Council FROM: Mark Ray, PE, Director of Public Works SUBJECT: Snow removal on sidewalks check in Summary At a previous work session the Council discussed the City Code provision requiring adjacent property owners to remove snow from the sidewalk adjacent to their property within 12 hours of the snow ending. Staff had made the comment that the current Code does not reference that the City currently removes snow from some sidewalks in the City and the fact that the City does not clear all sidewalks within 12 hours like Code specifies. This lead to a larger discussion about the responsibility for snow removal on sidewalks that are located within the public right of way and have a role in the transportation system in the City. Fast facts • City currently clears just under 30 miles of sidewalks • Adjacent property owners are responsible for clearing about 5 miles of sidewalks • It costs $46 dollars per hour to operate the sidewalk machine (regular labor time and fuel only) while running the snow blower. • When using the snow blowers, the equipment averages about 2 miles per hour when clearing snow (as compared to driving between locations). • The equipment and attachments cost around $150,000. We anticipate a 10 year life which then makes the cost $15,000 per year per sidewalk machine. Our current oldest trackless is 12 years old and has had some significant repairs (radiator and exhaust replaced) this year. • Maintenance costs average around $1,200 per year per sidewalk machine. • The City has two sidewalk machines that clear the snow from the sidewalks. Depending on the snow event and amount of snow on the ground there are two attachments (a V-plow or a snow blower) that are used to remove the snow. • Snow removal on the primary sidewalk routes (along County Highways) starts 5 hours after the main plows start. • Depending on when it is in the winter and how much snow we get, it can take from 1 to 4 days to clear all the sidewalks. • For the snow event the evening of March 5th (4 inches) it took us two days to finish clearing all the sidewalks. The snow event on February 25th (6 inches) took us three and a half days. Clarification on cost Staff is not proposing adding additional staff or equipment, just a shift in priorities. If we do clear additional sidewalks we are not planning on using overtime to do the work and it will be after the current routes are done. The added cost will really come in the added wear and tear on the equipment from clearing more miles of sidewalk. If the equipment significantly damages a sidewalk panel, the panel will need to be replaced. That said, replacing significantly heaved or damaged panels is normal maintenance anyway and is done based on which panels are the worst and how much funding is allocated for replacement in a given year. The City may get some complaints about scratches or dings on the sidewalk panels, but from an operational standpoint this is not a concern as it is really an aesthetic issue. Finally, damage to turf along the sidewalk is repaird with sod or dirt and seed. So the more miles the City clears, the more damage that could occur with costs and time associated to repair it. That said, we do not see this being a significant cost in the overall picture of street maintenance operations. As far as what other tasks will be shifted to accommodate the sidewalk clearing, this would be things like hauling the snow from parking lots or other locations where the available snow storage space is limited, repairs to signs that may have been hit by vehicles during the snow event, post-plow maintenance on the equipment. General responses to some common comments • While the snow removal attachments have blades along the bottom that wear with time, they are not intended to perfectly scrape all the sidewalk surfaces. Due to the uneven surfaces, various metal items in the sidewalks, and edges between panels the blades wear unevenly and bounce as the equipment travels down the sidewalk. Hand shoveling the sidewalks will produce better results than removal by City equipment as our focus is on bulk removal and speed (relative). • Due to the size and weight of the equipment, along with the inability to tell exactly where the sidewalk edges are, damage will be done to the grass along the sidewalk as well as potential items along the sidewalk hidden by snow. The City will repair turf, but items (irrigation heads, yard gnomes, etc.) along the sidewalk are considered private items in the right of way and are the responsibility of the property owner to repair. • It will take us days to get to all the sidewalks. If there are multiple events back to back, it most likely will be over a week. We currently get a few complaints about how long it takes us to get the sidewalks done. Actions taken by staff In late January the City sent out a letter to properties (36) adjacent to sidewalk segments that were not connected on both ends to gather their input. A letter was sent out in early March to an additional property that was identified later. Of the 38 letters sent out, we have received 10 responses in support of removal and 5 in support of keeping it. A comparison of the letters sent to the responses received is not a good one because some segments of sidewalk have only one adjacent property, others have up to six adjacent properties. The total mileage of these sidewalks is around 0.75 miles. Staff have also done field visits to a few of the sidewalks that are not currently plowed and confirmed that the snow removal equipment will fit (albeit with a small, about 4 inches per side, margin of error). That said, it should be noted the broom will not fit. We need to inspect the sidewalks when the snow has melted to see if there are any hidden potential hazards or obstructions along the sidewalks. We will also be checking for adequate space to store snow in the yards along the sidewalks. Media attention CCX, Star Tribune, KSTP radio, City Pages, KSTP (TV), Sun Post, Quick Country 96.5 (radio/website out of Rochester) are all known to have all carried stories on this topic. Attachments • Map of current snow removal responsibilities • Map of potential sidewalk removals Discussion topics Snow removal 1) What information do you need to make a decision regarding keeping the practice as it currently is or changing it so the City removes snow on all City sidewalks? 2) How would you like us to reach out to the community to get input? 3) If we move forward with clearing all sidewalks, should residents be responsible for marking the sidewalks (posts) or just risk damage? Sidewalk removal 1) What are the Council’s feelings towards removing some sidewalks? 2) If we move forward with removing some sidewalks, if the adjacent property owner wants to keep their sidewalk, should the City still do snow removal? What about other maintenance? 3) What additional information do you need to help in this decision making process? Recommended Action No formal action is needed. Staff just wants to make sure everyone (Council and staff) are on the same page with regards to the overall process and future direction. 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