2018.02.05 Council Meeting Packet4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: Feb. 2, 2018
City Council Meeting Schedule
Feb. 5, 2018
Time Type of meeting Location
6:15 p.m.
First City Council work session to discuss:
•Finance update including capital funds and long
range planning.
Conference Room A
7 p.m. City Council meeting Council Chambers
Following the
City Council
meeting
Economic Development Authority (EDA) to consider:
•Public Hearing: Authorizing lot sale of 5573 Zane
Ave. N.
•Tentative acceptance of a proposal from Novak-
Fleck to purchase EDA lot at 5607 Zane Ave. N.
Council Chambers
Following the
EDA meeting
Second City Council work session to discuss:
•Accessory dwelling units, “tiny houses” and
temporary family health care dwellings.
•Potential lease agreement with Verizon Wireless
to place a telecommunications tower on city
property at 3200 Vera Cruz Ave. N.
•Review chapter 8 proposed changes.
•Constituent issues update.
•New business.*
•Announcements.*
Conference Room A
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at
(763)531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: Feb. 2, 2018
City Council
First Work Session Agenda
Feb. 5, 2018
6:15 p.m.
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the first work session of the Crystal City Council was held at ______ p.m. on Feb. 5, 2018 in
Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota.
I. Attendance
Council Members Staff
____ Dahl ____ Norris
____ Deshler ____ Therres
____ Kolb ____ Gilchrist
____ LaRoche ____ McGann
____ Parsons ____ Ray
____ Adams ____ Revering
____ Budziszewski ____ Sutter
____ Serres
II. Agenda
The purpose of the work session is to discuss the following agenda item:
1. Finance update including capital funds and long range planning.
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-
1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
Memorandum
DATE: February 5, 2018
TO: Mayor and City Council
Anne Norris, City Manager
FROM: Jean McGann, AEM Financial Solutions, LLC
SUBJECT: Finance Update
Background
There are many activities happening in the Finance Department and we would like to update the City Council and request
your input/guidance. Some of the projects are outcomes of the 2018 budget discussion and others are initiatives to
improve operational efficiencies and effectiveness.
Budget
Each year the City prepares an annual budget. As we move forward, we would like to introduce the idea of preparing a
two-year budget. With a two-year budget, the financial plan is laid out in year one for the next two years. During the
second year of the two-year budget, an overview of the second year budget is completed and adjustments are made only
if significantly material. These adjustments may be due to a legislative change or a substantial shift in Council priorities
and/or service levels.
Typically when a two-year budget is prepared, the second year is used to focus on Long-term planning. For many years
the City has prepared a 5-year CIP. As discussed during the 2018 budget process, the Council and staff would like to
have a more strategic approach taken to long-term planning and operations. During the budget process we discussed
implementing the following funds by segregating the PIR fund and consolidating street funds.
• IT Internal Service Fund
• Building Internal Service Fund
• Fleet Internal Service Fund
• Park Capital Improvement Fund
• Street Capital Project Fund (consolidation of the Street Construction Fund and Street Maintenance Fund)
By segregating these funds, long-term planning is simplified by the fact that reserve levels are more readily known and the
future cash flow needs are more apparent. An example of what a long-term plan looks like is included in your packet.
Biennial budgeting
Biennial budgeting is beneficial in that it allows the City to plan towards the future and connect the long-term plan with the
budget. It can have the added benefit of leveling out any projected tax increases by planning for more than one year at a
time. The risk a City takes when doing biannual budgeting is there may be legislative changes such as levy limits or
reductions in local government aid. There are other risks as well such as increases in employer PERA contributions that
are not anticipated at the time the first year of the two year budget is developed. These risks can be reduced by having a
clear policy as to how the biennial budget process works. For example, it is a requirement, regardless if a one or two year
budget is prepared, that the property tax levy is approved and certified on an annual basis. If there is a legislative or
priority change, the Council still has the ability to modify the first or second year budget.
A list of Biennial budget considerations is included in your packet.
Long-term planning
Establishing a long-term plan is different from creating a capital improvement program in that the long-term plan identifies
what is achievable within expected available resources and projects financing strategies with expected project
requirements all while sustaining the financial health of the city. When creating a long-term plan the following factors
should be considered;
• Focus on identifying long-term capital needs throughout the City
• Anticipate expected revenue and expenditure trends including their relationship to multi-year financial plans
and ongoing impacts to the operating budget due to the capital plan
• Prepare cash flow projections of the amount and timing of the capital financing
• Continue compliance with all established financial policies
• Recognize appropriate legal constraints
• Consider and estimate funding amounts from all appropriate funding alternatives
• Consider sources and uses for debt service
• Ensure reliability and stability of identified funding sources
• Evaluate the affordability of the financing strategy, including the impact on debt ratios, applicable tax rates,
and/or service fees
Establishment and Consolidation of Funds
As noted above, the Council has discussed the establishment of specific Internal Services Funds and Capital Project
Fund as well as the consolidation of the Street Maintenance and Street Construction Funds. If Council is in agreement, a
resolution will be brought to the City Council in March segregating the funds retroactive to January 1, 2018. The
segregation of the PIR fund will be presented as outlined below. In addition, the Street Construction and Street
Maintenance Funds will be combined.
Local Government Aid
In the final 2018 budget there was an allocation adjustment to remove Local Government Aid (LGA) from the General
Fund and place it in the PIR Capital Project Fund. As we move into the preparation of the 2019 budget we will continue
work towards non-reliance on state aids for general operations.
Financial Policies
As the City works towards planning for the future it is always a good idea to review financial policies. We are proposing to
do a review and update of the City Financial Policies and develop this into an overall Financial Management Plan by the
end of June. The policies we are proposing to review and/or either update/establish are as follows;
• Cash and Investments – addresses cash reserves, cash policies and procedures and investment policy
• Fund Reserves – outlines policies for each fund type and addresses fund balance reserve
• Operating Budget and Compensation Philosophy – outlines process and procedure, defines funds budgets that
will be established and addresses compensation components.
• Capital Improvement Plans/Capital Assets – defines what a capital improvement plan is and how the program is
managed as well as sets parameters and definitions for capital assets.
• Debt Management – outlines how and when debt will be used and what it will be used for. Puts in place a formal
mechanism for annual review of debt and capital needs.
• Special Assessment – outlines how and when local improvements will be charged to property owners.
• Conduit Debt – defines what conduit debt is, how it can be used, processes and procedures for use and when it
should not be used.
• Risk Management - provides for risk management policy
• Economic Development Authority – incorporates all economic development policies
• Revenue Management – outlines revenue sources, uses and objectives
• Accounting, Auditing, Budget and Financial Reporting – provides guidance in all areas
Electronic Workflow Implementation
During the first quarter of this year we are working on implementation of an electronic workflow for all invoices that are
paid by the City. By moving forward with this implementation the City will be scanning invoices received by mail and
distributing to the responsible parties electronically. If invoices are received by email, they will be integrated with the
electronic workflow system and also distributed electronically. The responsible approver will be providing both coding and
authorization electronically. This information is then electronically routed to finance, reviewed and updated into the
financial system. In addition, this allows the City to maintain electronic records rather than paper copies and will
eventually reduce the space necessary for records retention.
Lastly, as an added benefit, users of the financial system will be able drill down and see the actual invoice that was paid in
the financial system.
There are several phases to this project which we will work on in conjunction with LOGIS. We anticipate this system
going live by the end of April.
Initial Assessment
The first step to this project was to review and analyze data provided by the City. After this review, City Project Team
members, LOGIS and AEMFS met discuss overall anticipated project expectations, outcomes and timelines.
Purchasing Policy and Approval Levels
To have a successful implementation we have developed a purchasing policy that identifies purchasing authority and is
consistent throughout the City. In addition, it provides guidance based on Minnesota legal compliance as well as internal
policy. The workflow is then developed based on this policy. The draft policy is included with this packet. If the Council is
comfortable with the policy we will bring it forward for formal approval.
Testing, Implementation and Training
Testing of the workflow process will be completed before the final implementation and go live date. This is a collaborative
effort with LOGIS. We want to be certain the workflow system flow smoothly, processes are documented and
implementation is completed. Once testing is complete, there will be a series of training sessions to ensure all staff
responsible for using the system are comfortable, they have standard operating procedures and a resource to assist when
they have issues.
Purchasing Cards
We have been working with Wells Fargo to review all services currently being received and exploring additional service
options. While there are several service areas we are reviewing, we would like to move forward with securing purchasing
cards for appropriate city staff members.
The program offered through Wells Fargo allows for a rebate back to the City. Wells Fargo is estimating this amount to be
approximately $15,000 and of course, is based on the level of purchases made with the card. By moving to purchasing
cards, the City will be able to eliminate the use of credit cards, the majority of “house accounts” as well as other vendor
cards. The advantage of this is the ability to strengthen the internal controls of the city by controlling the type, amount and
location of purchases based on the individual user.
Sewer - Senior discounts
The City currently provides for a senior discount on utility rates. This senior discount is applied to both homeowners and
renters. In total, the senior rebate costs the city approximately $7,500 per year. Based on how the program works, city
staff must recertify renters on an annual basis. Once a homeowner is certified, there is no need to recertify unless there is
a change of ownership.
Homeowners are required to submit paperwork to apply for the discount. One challenge with homeowners is the city may
not know if the senior homeowner has moved or is deceased and the remaining homeowner is not a senior. For renters,
the city reviews the CRP and renters identification year to ensure renters are eligible for the senior discount. Overall, the
administration of this program is extremely time consuming. The rebate itself equates to about $35 per renter. Staff
would like to discuss the cost vs. benefit of this program.
AEM vs. In-House staffing analysis
AEM Financial Solutions has been working with the City of Crystal since the end of November 2016. Over this past year
the City has incurred costs associated with out-sourcing as well as several special projects due to staff changes and
process improvements. The comparative analysis below outlines the cost of AEM Financial Services to staffing the
Finance Department internally.
Conclusion
The City Council is requested to review and provide input/direction.
Biennual budgeting considerations
Rationale for Biennual budgeting
• Greater emphasis on management and service delivery
• Greater emphasis on program evaluation and monitoring
• Improved long-term planning;
• Redeployment of human resources to activities other than budget preparation
• Reduction in staff time spent on budget development
Why consider Biennual
• Improve financial management
• Improve long-range and strategic planning
• Improve program monitoring and evaluation
• Link operating and capital activities and spending
• Reallocate and redeploy staff to other functions and activities
• Reduce ‘‘opportunism’’ to increase department, division, and/or unit budget appropriations from
year to year
• Reduce staff time dedicated to budget development
Disadvantages
• Unstable local economy may present difficulties in forecasting revenues and expenditures
• Projecting expenditures and revenues may be difficult for some departments/divisions
• Budget process may need to incorporate new policies and processes
• The multi-year budget may not take into account ongoing economic and environmental changes
How to be successful with Biennual budgeting
• Amend existing financial and budget policies and procedures
• Assess the local economic environment by examining key economic and fiscal indicators
• Conduct an analysis of the existing revenue structure
• Update the budget manual to reflect the changes in the budget processes
• Document and specify the underlying economic assumptions
• Effectively communicate the need for a multi-year budget with key stakeholders
• Establish a budget review process for ensuring compliance with budget polices, processes, and
targets
• Link the multi-year budget with the strategic plan, long-range financial plan and revenue forecast,
and financial and budgetary policies
City of Crystal, Minnesota
Purchasing Policy
Adopted by City Council on: __________________________
1. Policy
The budget allocates funds for the purchase of personnel, supplies, other services and capital. Requests cannot be made
for items outside the budget except under special circumstances. These special circumstances will have to be approved
by the City Manager. The Purchasing Agent is the City Manager. Purchases less than $500 may be purchased by
authorized staff members; $2,500 may be purchased by Supervisors; $15,000 may be purchased by Department
Directors; purchases up to $25,000 may be approved by the City Manager (without Council approval); and purchases
exceeding $25,000 must be approved by the City Council with the following exceptions;
Professional services – the City is not required to use the competitive bidding process when contracting for professional
services, such as those of engineers, lawyers, architects, and accountants as well as other services requiring technical or
professional training like refuse hauling and janitorial services.
Insurance contracts – the City is not required to use the competitive bidding process for insurance contracts however; the
City must seek requests for proposals for group insurance.
2. Organization Affected
All Departments
City of Crystal, Minnesota
3. Procedure
A. Purchase & Bidding Requirements:
Amount of
Purchase:
Type of quote
required:
Approval
required
by:
Written bid
specifications:
Sealed
bids
required:
Contract
required:
Purchase order
required:
Purchases under
$500
None None not required no no no
Purchases under
$2,500
two telephone
quotes are
preferred
Supervisor not required no no no
Purchases
between $2,500-
$15,000
two written
quotes required
unless special
circumstances
are noted
Dept.
Director
as required
based on type
of purchase
no no no
Purchases over
$15,000 up to
$25,000
three written
quotes required
unless special
circumstances
are noted
City
Manager
as required
based on type
of purchase
no no no
Purchases over
$25,000 up to
$100,000
three written
quotes required
unless special
circumstances
are noted;
consult
cooperative
purchasing
programs
City
Council
as required
based on type
of purchase
no construction
projects yes;
commodities
at discretion
of City
Manager
no
Purchases
greater than
$100,000
City Clerk must
advertise in City’s
legal newspaper
City
Council
required yes yes no
Capital Improvement Program (CIP) Purchases – see next page
City of Crystal, Minnesota
B. Guaranteed Energy Savings Agreements:
State Statues authorize the City to enter into a guaranteed energy savings agreement with a qualified provider for
the purpose of implementing comprehensive utility cost-saving measures to improve the energy efficiency of
various municipal facilities within the City so long as the implementation costs will not exceed the amount to be
saved in utility and maintenance costs over a twenty year period with said utility and maintenance cost savings
guaranteed in writing by the qualified provider. The City shall follow all requirements as prescribed in Statute
related to this authority to enter into Guaranteed Energy Savings Agreements.
C. Responsible Contractor Compliance:
A contractor responding to a solicitation document of a contracting authority shall submit to the contracting
authority a signed statement under oath by an owner or officer verifying compliance with each of the minimum
criteria in subdivision 3 of Minnesota Statute 16C.285, with the exception of clause (7), at the time that it responds
to the solicitation document. A contracting authority may accept a signed statement under oath as sufficient to
demonstrate that a contractor is a responsible contractor and shall not be held liable for awarding a contract in
reasonable reliance on that statement. A prime contractor, subcontractor, or motor carrier that fails to verify
compliance with any one of the required minimum criteria or makes a false statement under oath in a verification
of compliance shall be ineligible to be awarded a construction contract on the project for which the verification
was submitted. A false statement under oath verifying compliance with any of the minimum criteria may result in
termination of a construction contract that has already been awarded to a prime contractor or subcontractor or
motor carrier that submits a false statement. A contracting authority shall not be liable for declining to award a
contract or terminating a contract based on a reasonable determination that contractor failed to verify compliance
with the minimum criteria or falsely stated that it meets the minimum criteria. A verification of compliance need not
be notarized. An electronic verification of compliance made and submitted as part of an electronic bid shall be an
acceptable verification of compliance under this section, provided that it contains an electronic signature as
defined in section 325L.02, paragraph (h) of Minnesota Statues 16C.285.
D. Cooperative Purchasing Contracts:
For contracts estimated to exceed $25,000, a city must consider the availability, price, and quality of supplies,
materials, or equipment available through the state cooperative purchasing venture before buying through
another source.
If the City is not utilizing the state's cooperative purchasing venture, the City may consider another national
municipal association's purchasing alliance or cooperative created by a joint powers agreement that purchases
items from more than one source on the basis of competitive bids or competitive quotations.
City of Crystal, Minnesota
E. Bidding Requirements:
When supplies or equipment are competitive in nature, specifications cannot exclude all but one type of
equipment or supplies. Proposals and specifications must allow free and full competition. Bidding requirements
cannot be avoided by splitting a contract into several contracts, each of which is below the minimum amount
requiring sealed bids. For example, the City cannot purchase $200,000 of lumber in several transactions, each
involving an expenditure of less than $100,000. However, if materials or work logically fall into two separate
contracts because they involve separate transactions, as for the service of contractors specializing in different
kinds of work, there is no reason why the City cannot negotiate the contracts individually without sealed bids if the
bids do not exceed the $100,000 minimum.
o Capital Improvement Program (CIP) purchases – the CIP is not an adopted budget document,
therefore, the expenditure has not been formally authorized. A resolution should be adopted listing the
funding source to give the formal authorization to expend the funds for the equipment purchase.
o Sales tax – Beginning January 1, 2015 purchases made by the City of Crystal are generally exempt. The
general exemption for cities, however, does not apply to purchases made by the City to provide the
following goods and services: golf courses, solid waste, and cafes. Certain other exclusions are listed in
Statute and should be reviewed on a regular basis. Bidders should specify whether their bid includes
sales tax or not. After the work is completed and a purchase order is processed, if the invoice does not
itemize sales tax you must obtain a corrected invoice from the vendor if sales tax is applicable on the item
purchased. The City is not subject to the Hennepin County Sales and Use Tax of 0.15% that went into
effect January 1, 2007.
o Consultant services – state law does not require cities to competitively bid contracts for professional
services (i.e. attorney, architect, engineer, accountant, cleaning company, or other person with technical,
scientific, or professional training such as refuse hauling).
o Sealed bids are required for purchases exceeding $100,000, and bids must be advertised by the City
Clerk in the City's legal newspaper (Notice to Bidders) and publicly opened and approved by Council
resolution. In addition to the legal notice, the City must prepare instructions to bidders and general
specifications for sealed bids. Attaching a copy of the proposed contract to the instructions to bidders is
required. Sealed bids, including the number of bids received prior to bid opening, are nonpublic. Once
opened, the name of the bidder and the dollar amount of the bid are public (all other data is private until
completion of the selection process).
o Bids vs. Quotes terminology – always use term quotation unless referring to a sealed bid.
City of Crystal, Minnesota
o Bid security (for sealed bids for purchases over $100,000) in the amount of five percent (5%) of the bid
shall be submitted to the City Clerk. The bid security guarantees that in the event the bidder’s offer is
accepted, the bidder will enter into a contract in accordance with the proposal. Bid security of the
successful bidder will be returned upon execution of the contract documents. Bid securities of
unsuccessful bidders will be returned within a reasonable time period (Minnesota Statute §574.27).
Failure of the successful bidder to execute the Contract and furnish applicable bonds within ten (10) days
after receiving written notice of the award shall cause the bid security to be forfeited as liquidated
damages to the City. The City Council at this time may award the contract to the next lower competent
bidder unless the Council determines that public interest will be better served by accepting a higher bid,
or the contract may be re-advertised.
As a statutory City, contracts and bids must be awarded to the lowest responsible bidder. It should be
noted that the bidder who submits the lowest bid in dollars is not necessarily the "lowest responsible
bidder" and the quoted phrase gives the Council reasonable discretion in choosing among bidders.
Responsibility, in bid statutes, means not only financial responsibility but also integrity, skill, and the
likelihood that the bidder will perform faithful and satisfactory work.
o Rejecting Bids (and related Data Practices laws) - the City has the right to reject any and all bids
(requests for proposals, requests for bids, sealed bids). All data submitted in response to bid requests are
private until bids are opened. If bids are rejected prior to the completion of the evaluation or selection
process, all data, other than that made public at the bid opening, remain private until a re-solicitation of
bids results in completion of the selection process. If the rejection occurs after the completion of the
selection process, the data remain public. If a re-solicitation of bids does not occur within one year of the
bid opening date, the remaining data become public
F. Use of Requisition/Purchase Order Form:
o A purchase order shall not be required by the City. If the vendor requires a purchase order, City staff
may request a purchase order from Finance to provide to the vendor. No additional tracking of the
purchase order throughout the accounts payable transaction cycle is required.
CITY OF SAMPLE, MINNESOTA
2015 - 2020 FINANCIAL PLAN
DATE
Prepared by AEM Financial Solutions, LLP
CLIENT
LOGO
City Of Sample
City of XX, Minnesota
2015 - 2020 Financial Plan
Table Of Contents
Page No.
Introductory Section
Transmittal Letter 4
Financial Section
Schedule of Property Tax Levied and Tax Rates 8
Schedule of Annual Fund Cash Balances 9
Outstanding Debt Schedule 10
Schedule of Debt Transfer by Year and Fund 11
Capital Improvement Plan
Capital Outlay Reserve Fund 275
Schedule of Planned Capital Outlay 2014 to 2020 12
Schedule of Projected Revenue, Expenditures and Debt 2014 to 2020 13
Capital Equipment Pan - Enterprise Funds
Schedule of Planned Capital Outlay 2014 to 2020 14
Selected Graphical Data from Projections 15
INTRODUCTORY SECTION
CITY OF SAMPLE OF, MINNESOTA
2015 - 2020 FINANCIAL PLAN
3
DATE
Honorable Mayor and City Council
City of Sample
Address
City, MN Zip
Introduction
We have prepared the attached 2015 -2020 Financial Plan for the City of Sample (the City) that is intended to give a big
picture view of the status now and through year 2020. We have scheduled projected tax levy, cash balances, planned
capital and debt for the City based on assumptions by management. We have not examined the projection and do not
express an opinion or any other form of assurance on the accompanying schedules or assumptions. Furthermore, there
will usually be differences between the forecasted and actual results, because events and circumstances frequently do
not occur as expected and those differences may be material. We have no responsibility to update this report for events
and circumstances occurring after the date of this report. The City’s assumptions made are as follows:
Assumptions
1.Normal operating expenses will increase by a three percent inflation rate.
2.Housing growth is assumed at five units per year each with an average market value of $142,700 increasing by 1
percent per year starting in 2015. The City is expected to receive approximately $101,000 from Trunk fees in 2015
related to The Haven assisted living project.
3.Equipment has been identified in the capital plan and is to be expended in the capital fund (275).
4.The general fund tax levy increases to balance the increase in the budget and to sustain a 50 percent reserve
compared to the following years budget.
5.No new debt or new projects are included in the plan through 2020.
6.The 2010B G.O. refunding bond fund has sufficient resources to allow the City to reduce the scheduled levies in
future years. The projection currently has a levy reduction of approximately $145,000 for the 2015 Levy, a
$42,000 reduction for the 2016 levy, and $20,000 reductions the remaining years.
4
Assumptions with Future Action
1.Fund 520 (2013B Bond Fund) - the 2013 levy collectable in 2014 was not certified to the County. Future levies
have been adjusted by an increase of $11K per year to ensure the City has adequate reserves to bond maturity.
2.The City will strive to reduce its reliance on the State’s Local Government Aid (LGA) program, by reducing the
budget for LGA over a 15 year period beginning in year 2016 budget.
3.The first two bonds to mature are the 2013B Infrastructure bonds and the 2008 bonds both of which mature in the
2024. Council will need to decide how to utilize remaining cash in the funds if there is any. Options for the
remaining cash reserves could be transferred to other debt service funds or any other fund.
4. Fund 320 - 2013 Infrastructure fund. There currently is approximately $160K of cash in the fund. Council has
discussed utilizing these funds for future qualifying projects or transferring the remaining funds into the related
debt service fund 520 - 2013B Infrastructure fund.
5. The Special Capital Projects fund has been used to keep the General Fund’s fund balance at 35 percent of the
following year’s budget. The fund was established to provide resources to help offset infrastructure projects.
Management proposes to close the fund and transfer the funds to pay off the interfund loan to the W ater fund and
transfer remaining balance to the General fund. This will help build the General Fund’s cash balance reserve
percentage compared to the following year’s budget. The entire sale proceeds of the industrial park land would
then be used to pay back the General fund.
6.Annually the plan will be updated with actual amounts adjusted to agree to the annual audited financial
statements. The updated plan will be utilized as part of preparing the annual budget.
Key Highlights
1.The General fund builds on the reserve throughout the life of the projection with the assumptions of increasing levy
to build the General fund balance reserve, while decreasing the City’s reliance on local government aid. The City
will also maintain debt service reserve balances to meet the required principal and interest payments.
2.The General fund proposed operating tax levy increases approximately 4.3 percent in 2015 from 2014. The debt
service levy increases 1.1 percent from 2014 and the City increased the capital levy to $110,056. The overall
proposed levy increase is 8.7 percent. The projection incorporates these proposed amounts.
3.The Storm Water special revenue fund is currently at a $200K cash deficit that is not projected to correct itself in
the six year period.
4.Fund 275 - Capital Fund - the capital fund currently is funded by transfers in from the General fund through levies.
Staff has proposed a tax levy for 2015 of $110,056 to fund future capital purchases. The projection includes future
levies to continue to this fund. The fund cash increases over the 6 year projection period. This fund will be
analyzed each year as part of the budget process.
5.Fund 401 - Special Capital Projects fund has approximately $330K of cash reserves in it. As mentioned above,
this fund was established to provide a source of funding for infrastructure improvements. Management has
recommended this fund be closed as noted above in the assumptions section.
6.The Sewer and Storm Water funds currently do not have funds set aside to pay for capital related purchases.
Using the current increases included in the rate study, neither of the funds will have funds set aside throughout the
projection period. This is based on first meeting the operating cash reserve goal and determining the amount in
excess of that balance. The financial goal is shown as the third bullet in the financial goals
section.
5
Financial Goals
•Reach a 50 percent cash reserve in the General fund. The 50 percent balance will fund half of the budget
through June of each year until the 1st half tax settlement is received from the County.
•Maintain positive resources in the City’s debt service funds throughout the life of the bonds.
•Ensure enterprise funds (Water & Sewer) reach an operating cash balance that is equal or above 50 percent of
the annual operating expenses plus 100 percent of debt service requirements. In addition to the operating cash
balance, a cash balance established to fund future capital purchases based on the capital needs of the fund.
•Build and maintain capital resources to fund the capital improvement/equipment replacement plan.
•Reduce the City reliance on local government aid over a 15 year period.
•Build and maintain positive cash balances in all City funds.
•Annually determine whether or not there are available resources in the Water fund that can be used to improve
the cash position of the Sewer fund.
•Incorporate an infrastructure improvement plan into the long range plan focusing on planning projects to fit the
debt management goals of the City. Council has created the following list of important projects that will be
addressed in future years:
•Street/Infrastructure improvements
a.Main and Oak Streets Reconstruction
b.2nd Avenue Improvements/relocate main lift station
c.Mill and overlay project, phase II
•Capital Equipment Fund
a.Proactive vs. Reactive budgeting
•Pavilion
a.Structural integrity improvements
•Image and Appearance of the City
a.Public Facilities/Property - clean-up
b.New community entrance signs, Faxon road banners & decorative lighting poles
•Replace South Fire Station
6
FINANCIAL SECTION
CITY OF SAMPLE OF , MINNESOTA
2015 - 2020 FINANCIAL PLAN
7
City of Sample, Minnesota
Schedule of Property Taxes Levied and Tax Rates
For the Years Ended December 31, 2013-2014 Actual and 2015 To 2020 Estimated
2013 2014 2015 2016 2017 2018 2019 2020
Actual Actual Preliminary Estimated Estimated Estimated Estimated Estimated
Amounts Amounts Amounts Amounts Amounts Amounts Amounts Amounts
Property Taxes Levied for General Purposes
101 General Fund 836,694$ 891,741$ 930,445$ 1,051,248$ 1,103,335$ 1,156,562$ 1,225,971$ 1,312,978$
Additional levy for General fund to increase reserve balance - - - 65,000 65,000 65,000 50,000 50,000
Total General Fund operating levy 836,694 891,741 930,445 1,116,248 1,168,335 1,221,562 1,275,971 1,362,978
Property Taxes Levied for Debt Service
501 35,035 34,578 33,910 33,003 37,466 36,327 35,187 34,048
515 36,762 - - - - - - -
516 86,527 89,099 91,325 88,112 89,792 91,262 95,522 88,322
517 206,899 199,793 197,905 196,013 199,373 202,628 200,528 198,428
518 217,354 315,360 161,102 257,262 318,357 316,729 314,787 317,778
519 73,383 104,901 103,792 103,777 105,758 102,654 103,587 110,030
520 - - 164,121 160,971 163,071 159,816 161,811 156,771
601 18,600 19,215 19,215 18,427 17,955 17,482 22,260 21,630
- - - - 13,800 27,600 27,600 27,600
N/A - - - - - - - -
2010 infrastructure Debt Service
Industrial Park Debt Service
2008 Debt Service
2012 Debt Service
G.O refunding Debt Service
2011A G.O refunding Debt Service
2013B infrastructure Debt Service
Water fund 2010B G.O. refunding
Potential levies for equipment certificate
Matured bond series
Subtotal 674,560 762,946 771,370 857,565 945,572 954,497 961,282 954,607
Property Taxes Levied for Capital Replacement Fund
275 Capital outlay reserve fund - 11,695 110,056 75,000 110,000 152,000 175,000 200,000
Total taxes levied 1,511,254$ 1,666,382$ 1,811,871$ 2,048,813$ 2,223,906$ 2,328,059$ 2,412,253$ 2,517,585$
Operational percent increase (decrease in levy)6.6%4.3%20.0%4.7%4.6%4.5%6.8%
Debt percent increase (decrease in levy)13.1%1.1%11.2%10.3%0.9%0.7%-0.7%
Capital percent increase (decrease in levy)100.0%841.1%-31.9%46.7%38.2%15.1%14.3%
Total percent increase (decrease in levy)10.3%8.7%13.1%8.5%4.7%3.6%4.4%
Tax Capacity
Personal and real estate - Carver County 2,131,874 2,131,874 2,586,759 2,664,361 2,744,292 2,826,621 2,911,419 2,998,762
Total tax capacity from the county 2,131,874 2,131,874 2,536,987 2,664,361 2,744,292 2,826,621 2,911,419 2,998,762
Assumed new growth (5 homes each year)14,484 21,835 29,333 36,981 44,782
Assumed commercial growth ($1m MV = $10K in TC)16,000 5,000 5,000 5,000 5,000
Less: contribution to fiscal disparities (286,240) (286,240) (290,521) (299,237) (308,214) (317,460) (326,984) (336,793)
Less: tax increment (36,357) (36,357) (51,138) (52,672) (54,252) (55,880) (57,556) (59,283)
Adjusted tax capacity used for local rate 1,809,277 1,809,277 2,195,328 2,342,936 2,408,661 2,487,614 2,568,860 2,652,468
Add: distribution from fiscal disparities 337,300 337,300 430,356 430,356 430,356 430,356 430,356 430,356
Adjusted net tax capacity 2,146,577$ 2,146,577$ 2,625,684$ 2,773,292$ 2,839,017$ 2,917,970$ 2,999,216$ 3,082,824$
Tax Rates
General 35.27%34.76%32.32%37.64%39.12%40.03%40.81%44.61%
Scheduled debt levies 27.05%29.35%26.79%28.91%31.20%30.37%29.86%30.34%
Scheduled capital levies 0.00%0.00%3.82%2.53%3.68%4.98%5.60%6.55%
Proposed additional debt levies 0.00%0.00%0.00%0.00%0.46%0.90%0.88%0.90%
Total direct tax rate (factors fiscal disparities not reflected in tax capacity)62.31%64.11%62.93%69.08%74.46%76.29%77.15%82.40%
Population 3,608 3,608 3,621 3,633 3,646 3,658 3,671 3,683
Taxes per capita 419$ 462$ 500$ 564$ 610$ 636$ 657$ 684$
Median home value (Jan 2)142,700$ 142,700$ 144,127$ 145,568$ 147,024$ 149,964$ 152,963$ 156,022$
Median home taxes (from city)737 758 754 839 916 963 999 1,094
Percent change from prior year dollars 2.88%-0.55%11.21%9.20%5.12%3.75%9.55%
Tax capacity growth rates 0.00%21.34%3.00%3.00%3.00%3.00%3.00%
8
City of Sample, Minnesota
Schedule of Annual Fund Cash Balances
For the Years Ended December 31, 2013 Actual and 2014 To 2020 Projected
2013 2014 2015 2016 2017 2018 2019 2020
Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated
Amounts Amounts Amounts Amounts Amounts Amounts Amounts Amounts Trend
Government-Type
General Operations
101 General 598,979$ 693,264$ 698,270$ 763,270$ 828,270$ 893,270$ 943,270$ 993,270$ 3$
Cash balance as a percent of the following years budget 35%40%41%44%47%48%49%
Special Revenue
201 Park Dedication 87,024$ 87,894$ 88,773$ 89,661$ 90,558$ 91,463$ 92,378$ 93,302$ 2$
Prev 603 Storm Sewer N/A (233,726) (262,010) (254,099) (242,235) (226,172) (206,194) (182,006) 1$
Subtotal 87,024 (145,832) (173,237) (164,438) (151,677) (134,709) (113,817) (88,705)
Debt Service
53,787$ 54,374$ 54,266$ 54,714$ 60,373$ 60,860$ 61,290$ 61,663$ 2$
310,656 313,034 313,034 310,134 312,115 314,085 319,036 315,735 2$
218,081 269,866 275,721 288,323 306,211 324,383 337,587 350,823 2$
987,308 942,065 835,498 769,248 765,155 756,510 748,342 745,906 2$
313,611 324,765 335,522 346,757 358,024 369,317 380,627 402,448 2$
501 2010 Infrastructure Debt Service
516 2008 Debt Service
517 2012 Debt Service
518 G.O Refunding Debt Service
519 2011A G.O Refunding Debt Service
520 2013B Infrastructure Debt Service 48,732 53,444 78,865 94,516 115,424 131,336 152,501 167,789 2$
Subtotal 1,932,175 1,957,547 1,892,905 1,863,692 1,917,303 1,956,491 1,999,384 2,044,364
Capital Projects
225 Economic Recovery 133,233$ 134,565$ 135,911$ 137,270$ 138,643$ 140,029$ 141,430$ 142,844$ 3$
275 Capital Fund 435,846 435,956 410,512 261,718 161,335 314,948 466,098 471,349 2$
320 2013 Infrastructure 230,129 160,000 160,000 161,600 163,216 164,848 166,497 168,162 2$
401 Special Capital Projects 329,085 - - - - - - - 2$
420 TIF 2-1 5,369 4,990 4,607 4,220 3,829 3,434 3,035 2,633 2$
421 TIF 3-1 240 (142) 7,659 8,375 8,612 8,356 7,591 6,303 2$
422 TIF 3-2 7,761 9,352 8,086 8,718 9,067 9,125 8,882 8,331 2$
423 TIF 3-3 - - 7,900 7,979 8,059 8,139 8,221 8,303 2$
424 TIF 3-4 - - - - - - - - 2$
425 TIF 1-5 - - - - - - - - 2$
Subtotal 1,141,663 744,722 734,675 589,879 492,760 648,880 801,754 807,924
Total - Governmental-type Funds 3,759,841$ 3,249,700$ 3,152,613$ 3,052,402$ 3,086,655$ 3,363,932$ 3,630,590$ 3,756,853$
Business-Type
Enterprise Funds
601 Water 596,257$ 787,447$ 756,540$ 757,511$ 836,285$ 945,044$ 1,070,158$ 1,236,812$ 3 $
602 Sewer 41,404 90,238 76,284 73,440 121,063 198,900 227,321 235,027 1$
679,221 761,479 856,793 971,121 1,100,499 1,246,041 1,413,993 1,600,414 3$ 251 Assisted Living
603 Storm Water (233,726) - - - - - - -
Total - Business-type Funds 637,661$ 877,685$ 832,824$ 830,952$ 957,348$ 1,143,944$ 1,297,479$ 1,471,839$
Total Cash Reserves - All City Funds 4,397,502$ 4,127,385$ 3,985,437$ 3,883,354$ 4,044,004$ 4,507,876$ 4,928,069$ 5,228,692$
- Cash balance trending positively
- Cash balance trending at break even
- Cash balance trending negatively and should be addressed
9
City of Sample, Minnesota
Outstanding Debt Schedule
For the Years Ended December 31, 2013 Actual and 2014 To 2020 Projected
2013 2014 2015 2016 2017 2018 2019 2020
Original Issue Maturity Call Interest Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated
Fund Issue Issue Date Date Date Rate Balance Balance Balance Balance Balance Balance Balance Balance
Enterprise Fund Debt
Water Fund
601 Water 2012A (refunded 2003A bonds)1,430,625$ 3/14/2012 2/1/2024 2/1/2021 .40 - 2.00 %1,430,625$ 1,312,500$ 1,194,375$ 1,072,500$ 948,750$ 823,125$ 695,625$ 566,250$
601 General Obligation Bonds, Series 2011A 245,000 9/15/2011 2/1/2032 2/1/2020 3.00 - 3.75 235,000 220,000 205,000 190,000 175,000 160,000 145,000 130,000
601 GO Water Revenue Bonds 2008B 2,715,000 10/30/2008 2/1/2029 2/1/2018 3.75 - 5.00 2,495,000 2,380,000 2,260,000 2,135,000 2,010,000 1,880,000 1,745,000 1,600,000
601 General Obligation Bonds, Series 2010A 120,000 8/4/2010 2/1/2026 2/1/2018 1.45 - 3.65 115,000 110,000 105,000 100,000 90,000 80,000 70,000 60,000
601 General Obligation Refunding Bonds, Series 2010B 255,000 12/7/2010 2/1/2021 2/1/2019 2.00 - 3.00 225,000 200,000 175,000 150,000 125,000 100,000 70,000 35,000
601 (PFA) GO Water Revenue Note, Series 2010 1,966,604 11/24/2010 8/20/2039 2.461 1,816,000 1,765,000 1,713,000 1,660,000 1,606,000 1,550,000 1,493,000 1,434,000
6,316,625 5,987,500 5,652,375 5,307,500 4,954,750 4,593,125 4,218,625 3,825,250
Sewer Fund
602 Sewer 2012A (refunded 2003A bonds)2,384,375$ 3/14/2012 2/1/2024 2/1/2021 .40 - 2.0 %2,384,375$ 2,187,500$ 1,990,625$ 1,787,500$ 1,581,250$ 1,371,875$ 1,159,375$ 943,750$
602 General Obligation Bonds, Series 2011A 110,000 9/15/2011 2/1/2032 2/1/2020 3.00 - 3.75 105,000 100,000 95,000 90,000 85,000 80,000 75,000 70,000
602 GO Bonds 2013B 130,000 9/12/2013 2/1/2024 2/1/2021 2.0 - 3.0 130,000 130,000 120,000 110,000 100,000 90,000 75,000 60,000
2,619,375 2,417,500 2,205,625 1,987,500 1,766,250 1,541,875 1,309,375 1,073,750
Assisted Living Debt
251 2012A Housing Gross Revenue Refunding Bonds 3,090,000$ 12/01/2012 8/1/2031 8/1/2021 2.70 - 3.10 %3,015,000$ 2,870,000$ 2,720,000$ 2,570,000$ 2,415,000$ 2,255,000$ 2,095,000$ 1,930,000$
251 2012B G.O Housing Revenue Refunding Bonds 3,000,000 12/01/2012 8/1/2040 8/1/2021 1.00 - 4.30 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000
6,015,000 5,870,000 5,720,000 5,570,000 5,415,000 5,255,000 5,095,000 4,930,000
TOTAL ENTERPRISE FUND DEBT 14,951,000 14,275,000 13,578,000 12,865,000 12,136,000 11,390,000 10,623,000 9,829,000
Government-Type
G.O. Improvement Bonds
535,000$ 08/04/2010 2/1/2026 2/1/2018 1.45 - 3.65 %475,000$ 445,000$ 415,000$ 385,000$ 355,000$ 320,000$ 285,000$ 250,000$
65,000 8/4/2010 2/1/2026 2/1/2018 1.45 - 3.65 65,000 60,000 55,000 50,000 45,000 40,000 35,000 30,000
1,325,000 07/02/2008 2/1/2024 2/1/2017 3.00 - 4.10 1,040,000 965,000 885,000 800,000 715,000 625,000 530,000 430,000
1,420,000 11/05/2009 2/1/2039 2/1/2020 6.00 - 6.15 1,420,000 1,420,000 1,420,000 1,420,000 1,420,000 1,420,000 1,420,000 1,420,000
1,920,000 06/20/2013 2/1/2031 2/1/2022 2.0 - 3.25 1,920,000 1,875,000 1,785,000 1,695,000 1,605,000 1,510,000 1,410,000 1,310,000
5,560,000 12/07/2010 2/1/2027 2/1/2019 2.00 - 3.63 5,560,000 5,215,000 4,865,000 4,505,000 4,135,000 3,750,000 3,355,000 2,950,000
2,770,000 09/15/2011 2/1/2032 2/1/2020 3.00 - 3.75 2,630,000 2,480,000 2,325,000 2,165,000 2,000,000 1,830,000 1,655,000 1,475,000
125,000 9/15/2011 2/1/2032 2/1/2020 3.00 - 3.75 120,000 115,000 110,000 105,000 100,000 95,000 90,000 85,000
501 2010 Infrastructure Debt Service
501 2010 Infrastructure Debt Service (Storm portion)
516 2008 Debt Service
517 2012 Debt Service
517 G.O. Improvement Bonds 2013A
518 G.O Refunding Debt Service, series 2010B
519 2011A G.O Refunding Debt Service
519 2011A G.O Refunding Debt Service (Storm Portion
520 G.O. Bonds 2013B 1,575,000 9/12/2013 2/1/2024 2/1/2021 2.0 - 3.0 1,575,000 1,575,000 1,440,000 1,290,000 1,140,000 985,000 830,000 670,000
Total G.O. Improvement Bonds 15,295,000 14,805,000 14,150,000 13,300,000 12,415,000 11,515,000 10,575,000 9,610,000 8,620,000
Total Governmental-type Debt 14,805,000$ 14,150,000$ 13,300,000$ 12,415,000$ 11,515,000$ 10,575,000$ 9,610,000$ 8,620,000$
Debt Per Capita - governmental total 4,172$ 3,987$ 3,748$ 3,498$ 3,245$ 2,980$ 2,708$ 2,429$
Debt Per Capita - enterprise funds 4,144 3,956 3,750 3,541 3,329 3,114 2,894 2,669
Total Debt per capita 8,315$ 7,944$ 7,498$ 7,039$ 6,574$ 6,093$ 5,602$ 5,098$
10
City of Sample, Minnesota
Schedule of Debt Transfers By Year and Fund
For the Years Ended December 31, 2014 To 2020 Estimated
Fund 2014 2015 2016 2017 2018 2019 2020
2010 Infrastructure Debt Service Fund (501)
Transfer in from fund 603 (Storm Water)7,273$ 7,169$ 7,038$ 6,906$ 6,759$ 6,597$ 6,434$
7,273 7,169 7,038 6,906 6,759 6,597 6,434
2008 Debt Service fund (516)
Transfer in from fund 602 (Sewer)11,810$ 11,810$ 11,810$ 11,810$ 11,810$ 11,810$ 11,810$
Transfer in from fund 601 (Water)683 683 683 683 683 683 683
12,493 12,493 12,493 12,493 12,493 12,493 12,493
2010B G.O. Refunding Debt Service fund (518)
Transfer in from fund 603 (Storm Water)7,281$ 7,281$ 7,281$ 7,281$ 7,281$ 7,281$ 7,281$
Transfer in from fund 602 (Sewer)75,312 75,312 75,312 75,312 75,312 75,312 75,312
Transfer in from fund 601 (Water)42,573 42,573 42,573 42,573 42,573 42,573 42,573
125,166 125,166 125,166 125,166 125,166 125,166 125,166
2011A Debt Service fund (519)
Transfer in from fund 603 (Storm Water)32,510$ 32,369$ 32,190$ 31,987$ 31,763$ 32,054$ 32,278$
Transfer in from fund 602 (Sewer)64,980 66,423 66,691 64,849 67,977 65,916 68,818
Transfer in from fund 601 (Water)21,439 21,455 21,434 21,393 21,331 21,747 22,101
118,929 120,247 120,315 118,229 121,071 119,717 123,197
Water enterprise fund (601)
Transfer out to fund 516 (2008 Bonds)(683)$ (683)$ (683)$ (683)$ (683)$ (683)$ (683)$
Transfer out to fund 518 (2010B bonds)(42,573) (42,573) (42,573) (42,573) (42,573) (42,573) (42,573)
Transfer out to fund 519 (2011A bonds)(21,439) (21,455) (21,434) (21,393) (21,331) (21,747) (22,101)
(64,695) (64,711) (64,690) (64,649) (64,587) (65,003) (65,357)
Sewer enterprise fund (602)
Transfer out to fund 516 (2008 Bonds)(11,810)$ (11,810)$ (11,810)$ (11,810)$ (11,810)$ (11,810)$ (11,810)$
Transfer out to fund 518 (2010B bonds)(75,312) (75,312) (75,312) (75,312) (75,312) (75,312) (75,312)
Transfer out to fund 519 (2011A bonds)(64,980) (66,423) (66,691) (64,849) (67,977) (65,916) (68,818)
(152,102) (153,545) (153,813) (151,971) (155,099) (153,038) (155,940)
Storm Water special revenue fund (603)
Transfer out to fund 518 (2010B bonds)(7,281)$ (7,281)$ (7,281)$ (7,281)$ (7,281)$ (7,281)$ (7,281)$
Transfer out to fund 519 (2011A bonds)(32,510) (32,369) (32,190) (31,987) (31,763) (32,054) (32,278)
Transfer out to fund 501 (2010 infrastructure bonds)(7,273) (7,169) (7,038) (6,906) (6,759) (6,597) (6,434)
(47,063) (46,819) (46,508) (46,174) (45,803) (45,932) (45,992)
11
City of Sample, Minnesota
Capital Equipment Plan - Capital Outlay Reserve Fund 275
Schedule of Planned Capital Outlay 2014 To 2020
2014 2015 2016 2017 2018 2019 2020
Department
Year
Purchased
Year to
replace Item Cost
Estimated
Amounts
Estimated
Amounts
Estimated
Amounts
Estimated
Amounts
Estimated
Amounts
Estimated
Amounts
Estimated
Amounts
Administration 2019 Update City Code 7,000$ -$ -$ -$ -$ -$ 7,000$ -$
Fire department (equipment)2017 Civil Defense Equipment 25,000 - - - 25,000 - - -
Fire department (equipment)2017 SCBA's 75,000 - - - 75,000 - - -
Fire department (vehicles)2020 Tanker Chasis (1995 & 1996)50,000 - - - - - - 50,000
Fire department (vehicles)2017 Pumper Truck 225,000 - - - 225,000 - - -
Fire department (vehicles)2020 Ladder Truck 600,000 - - - - - - 600,000
Streets 2016 Bush Hog Mower 18,500 - - 18,500 - - - -
Streets 2015 Club car (replace the 2003)4,000 - 4,000 - - - - -
Streets 2017 Club car (replace the 2004)4,000 - - - 4,000 - - -
Streets 2014 Speed Alert Sign Board 5,825 5,825 - - - - - -
Streets 2016 Pole Painting Faxon-212, Reform-212 25,000 - - 25,000 - - - -
Streets 2015 Replace P-4 Ford F-450 60,000 - 60,000 - - - - -
Streets 2016 Dump Truck (Replace 2003 Sterling)150,000 - - 150,000 - - - -
Streets 2019 Plow & Hitch (V-Plow)20,000 - - - - - 20,000 -
Streets 2015 Sidewalk Snow Rem Equip (blower)6,000 - 6,000 - - - - -
Streets 2016 Bobcat replace 24,000 - - 24,000 - - - -
Streets 2015 Milling Machine (put on bobcat)15,000 - 15,000 - - - - -
Streets 2015 Hot Mix Trailer (replace 1988)30,000 - 30,000 - - - - -
Streets 2017 Bucket Truck 80,000 - - - 80,000 - - -
Streets 2021 Dump Truck (Replace T7) 150,000 - - - - - - -
Streets 2023 Loader 110,000 - - - - - - -
Streets 2017 Pickup F150, replace 2007 (P2)25,000 - - - 25,000 - - -
Parks 2014 Sidewalks/Trails/Trees 7,833 7,833 - - - - - -
Parks 2015 Club car (replace the 2003)4,000 - 4,000 - - - - -
Parks 2017 Club car (replace the 2004)4,000 - - - 4,000 - - -
Parks 2020 Ball Field Fence 54,410 - - - - - - 54,410
Parks 2020 Park Bathroom 90,000 - - - - - - 90,000
Parks 2020 Hockey/Skating rink 5,000 - - - - - - 5,000
Parks 2014 Storage Shed 2,285 2,285 - - - - - -
Parks 2016 Paint ball field light towers 5,000 - - 5,000 - - - -
Parks 2016 Pool Turtles 5,400 - - 5,400 - - - -
Parks 2015 Pool Heaters (2)8,000 - 8,000 - - - - -
Parks 2015 Lawn Mower 8,500 - 8,500 - - - - -
Total 15,943$ 135,500$ 227,900$ 438,000$ -$ 27,000$ 799,410$
2014 2015 2016 2017 2018 2019 2020
General government -$ -$ -$ -$ -$ -$ -$
Administration - - - - - 7,000 -
Streets 5,825 115,000 217,500 109,000 - 20,000 -
Industrial Park Marketing - - - - - - -
Fire department (equipment)- - - 100,000 - - -
Fire department (vehicles)- - - 225,000 - - 650,000
Emergency management - - - - - - -
Parks 10,118 20,500 10,400 4,000 - - 149,410
Total 15,943$ 135,500$ 227,900$ 438,000$ -$ 27,000$ 799,410$
City of Sample, Minnesota
Capital Improvement Plan - Capital Outlay Reserve Fund 275
Schedule of Projected Revenue, Expenditures and Debt 2014 To 2020
2014 2015 2016 2017 2018 2019 2020
Revenue
Capital Levy 11,695$ 208,056$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000 $
Potential reduction of levy - (98,000) (175,000) (140,000) (98,000) (75,000) (50,000)
Net Capital Levy 11,695 110,056 75,000 110,000 152,000 175,000 200,000
Equipment Certificates (potential)- - - 225,000 - - 600,000
Interest 4,358 - 4,105 2,617 1,613 3,149 4,661
Total Revenue 16,053 110,056 79,105 337,617 153,613 178,149 804,661
Total Expenditures (15,943) (135,500) (227,900) (438,000) - (27,000) (799,410)
Net Change in cash balance 110 (25,444) (148,795) (100,383) 153,613 151,149 5,251
Beginning balance 435,846 435,956 410,512 261,718 161,335 314,948 466,098
Ending balance 435,956$ 410,512$ 261,718$ 161,335$ 314,948$ 466,098$ 471,349 $
Capital Projects Fund Projected Activity
13
City of Sample, Minnesota
Capital Equipment Plan - Enterprise Funds
Schedule of Planned Capital Outlay 2014 To 2020
2014 2015 2016 2017 2018 2019 2020
Fund Item Cost Estimated Estimated Estimated Estimated Estimated Estimated Estimated
Water Mower W/S 25,000$ -$ -$ -$ -$ -$ -$ -$
Water Replace 1984 Chevy (T-6) PW & PU 20,000 - - - - 20,000 - -
Water Replace Box on Pickup 20,000 20,000 - - - - - -
Water Shed 150,000 - - - - - - -
Sewer Replace manholes - - - - - - -
Sewer Upgrade Camera equipment 15,000 - - - - - - -
Sewer Replace Jetter 175,000 - - - - - - -
Sewer Replace Vac Trailer 120,000 - - 15,000 15,000 - - 120,000
Sewer Purchase/Upgrade building 150,000 - - - - - - -
Sewer Portable Generator 27,000 - - - - - - -
Sewer W W TP generator 70,000 - - - - - 70,000 -
Sewer New Camera 30,000 - - 15,000 - - - -
Sewer Replace 1984 Chevy (T-6) PW & PU 20,000 - - - - 20,000 - -
Sewer Replace Box on Pickup 20,000 - - - - - - -
Sewer Pump Trailer 30,000 - - - - - - -
- - - - - - - -
20,000$ -$ 30,000$ 15,000$ 40,000$ 70,000$ 120,000$
Summary by Fund
Water 20,000$ -$ -$ -$ 20,000$ -$ -$
Sewer - - 30,000 15,000 20,000 70,000 120,000
20,000$ -$ 30,000$ 15,000$ 40,000$ 70,000$ 120,000$
14
Tax Rates
Tax Rates:
Tax rates are a function of the levy and total tax base. The city tax rate is computed by dividing the city levy by the taxable tax capacity.
Comparable communities are provided for reference. The increase in levy and the tax rate in 2015 relates primarily with the transfer to the Capital fund (275).
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
2013 2014 2015 2016 2017 2018 2019 2020
City of Sample Tax Rates -
2013 -2014 (Actual), 2015-2020 (Projected)
Proposed additional debt levies Scheduled capital levies
Scheduled debt levies General
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
City Name City Name City Name City Name City Name
City of Sample Tax Capacity Rates -
2010 -2014, 2015
2010 2011 2012 2013 2014 2015 Estimated
15
General Fund Operations and All Funds Cash Balances
General Fund Balance as a Percent of Revenue:Cash Balance by Planned Use (000's):
The General fund fund balance should be maintained at a level to provide for
adequate working capital reserves. The City has established a 50 percent target
to sustain.
The balances represented in this graph are categorized by the planned
use and/or limitations determined by statute.
$(1,000,000)
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
2013 2014 2015 2016 2017 2018 2019 2020
Cash Balance by Planned Use (000's)
Special revenue limited to specific purpose
TIF
Enterprise capital and working capital
Capital projects
Debt service
General fund working capital
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Fund Balance Budget Target Fund Balance
General Fund Balance as a Percent of Expenditures
16
Property Taxes by Type
Percent of Property Taxes - General Levy and Bonds
This graph highlights the percent of levy by planned use. It is notable that 46
percent of the levy is allocated to debt in 2014 and is scheduled to decrease. The
overall city tax burden for a $142,700 house in 2014 is shown in the graph on the
right.
The overall property tax levy for a median valued house is
highlighted above.
Projected City Tax Impact - 2014 $142,700 home
$-
$1,000,000
$2,000,000
$3,000,000
2013 2014 2015 2016 2017 2018 2019 2020
Property Taxes -General Levy, Bonds and Potential Levies to Balance Projects
General Bonds Capital Funds Potential to fund projects
0%
20%
40%
60%
80%
100%
120%
2013 2014 2015 2016 2017 2018 2019 2020
55%54%51%54%53%52%53%54%
45%46%43%42%43%41%40%38%
Percent of Property Taxes -General Levy, Bonds
and Potential Levies to Balance Projects
General Bonds Capital Funds Potential to fund projects
$737 $758 $754 $839
$916
$963 $999
$1,094
$-
$200
$400
$600
$800
$1,000
$1,200
2013 2014 2015 2016 2017 2018 2019 2020
Projected City Tax Impact on an Median Valued
Residential Property
17
Debt
The above assumes no new debt. From 2013 to 2020, as presented above,The above assumes no new debt. From 2013 to 2020, as presented abov
total governmental type debt is reduced from $14.8 million to $9.2 million.total enterprise fund debt is reduced from $14.9 million to $9.8 million.
A reduction of approximately $5.6 million.A reduction of approximately $5.1 million.
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
2013 2014 2015 2016 2017 2018 2019 2020
Projected Governmental Debt Balances Based on
Current Amortizations
GO Revenue
GO Potential Debt - Assumed based on CIP
GO Equipment Certificates
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
2013 2014 2015 2016 2017 2018 2019 2020
Enterprise Funds Outstanding Debt Balances
Water fund Sewer fund Assisted Living fund
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Total Debt per Capita
City Name City Name City Name City Name City Name
18
Annual Debt Service Requirements
Beginning in 2015, the City has approximately $1.3 million in governmental debt service requirements that are paid with tax levy, special assessments
and, as shown above, transfer in from enterprise and special revenue funds. Transfers in approximate $260 thousand each year to assist in the debt service
requirements.
Enterprise funds pay approximately $1.1 million each year for debt service requirements for bonds recorded in the Water, Sewer, and Assisted Living
funds. The Water and Sewer funds transfer approximately $220K of funds to debt service funds for their share of the bonds recorded in the Debt Service funds.
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
20
1
4
20
1
5
20
1
6
20
1
7
20
1
8
20
1
9
20
2
0
20
2
1
20
2
2
20
2
3
20
2
4
20
2
5
20
2
6
20
2
7
20
2
8
20
2
9
20
3
0
20
3
1
20
3
2
20
3
3
20
3
4
20
3
5
20
3
6
20
3
7
20
3
8
20
3
9
Governmental Debt Service Requirements
Principal Interest Transfers in
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
20
1
4
20
1
5
20
1
6
20
1
7
20
1
8
20
1
9
20
2
0
20
2
1
20
2
2
20
2
3
20
2
4
20
2
5
20
2
6
20
2
7
20
2
8
20
2
9
20
3
0
20
3
1
20
3
2
20
3
3
20
3
4
20
3
5
20
3
6
20
3
7
20
3
8
20
3
9
20
4
0
Enterprise Debt Service Requirements
Principal Interest Transfers out
19
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
City Council Meeting Agenda
Feb. 5, 2018
7 p.m.
Council Chambers
The city manager’s comments are bolded.
1. Call to Order, Roll Call and Pledge of Allegiance.
2. Approval of Agenda
The Council will consider approval of the agenda.
3. Appearance
3.1 Presentation regarding Certificate of Achievement for Excellence in Financial Reporting for
2016 awarded by the Government Finance Officers Association.
4. Consent Agenda
The Council will consider the following items, which are routine and non-controversial in nature, in a
single motion:
4.1 Approval of the minutes from the following meetings:
a. The regular City Council meeting on Jan. 16, 2018.
b. The regular City Council work sessions on Jan. 16, 2018.
4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list
that is on file in the office of the city clerk.
4.3 Approval of a resolution accepting the following donations:
a. $100 from Bonnie Bolash for the Crystal Ball.
b. $200 from Crystal Business Association for the Crystal Ball.
4.4 Approval of a resolution for Northwest Metro Drug Task Force Joint Powers Agreement.
5. Open Forum
(The City Council appreciates hearing from citizens about items of concern and desires to set aside
time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is
limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding
officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought
before the Council during Open Forum. The Council may place items discussed during Open Forum
onto subsequent council meeting agendas.)
Crystal City Council Meeting Agenda
Feb. 5, 2018
Page 2 of 4
6. Regular Agenda
6.1 The Council will consider approval of disbursements over $25,000 submitted by the finance
department to the city council, a list that is on file in the office of the finance department.
Recommend approval of disbursements over $25,000.
6.2 The Council will consider civil penalties for violation of tobacco license regulations by
Walgreens #5883 located at 6800 56th Ave. N.
In November last year, the Police conducted a tobacco compliance check at the Walgreens
at 6800 56th Avenue North. Walgreens didn’t pass the check and the employee involved
pled guilty in court to sale of tobacco to a minor. This is a first violation and Section
1137.11 of the Crystal City Code provides for a civil fine in an amount up to $750 and a one
day license suspension. Before imposing penalties, the Council should hear any comments
from the vendor, including admission or denial of the violation.
6.3 The Council will consider civil penalties for violation of tobacco license regulations by
Binge Time Marketing Corp. d/b/a Lube Liquor located at 5924 West Broadway.
In November last year, the Police conducted a tobacco compliance check at Lube Liquor at
5924 West Broadway. Lube Liquor didn’t pass the check and the employee involved pled
guilty in court to sale of tobacco to a minor. This is a first violation and Section 1137.11 of
the Crystal City Code provides for a civil fine in an amount up to $750 and a one day license
suspension. Before imposing penalties, the Council should hear any comments from the
vendor, including admission or denial of the violation.
6.4 The Council will acknowledge Guy Mueller’s resignation from the Parks and Recreation
Commission and consider a resolution of appreciation for his service.
Parks and Recreation Commissioner Guy Mueller has submitted his resignation from the
Commission, effective immediately. However, he intends to continue serving as Crystal’s
representative on the Bassett Creek Watershed Management Commission and stay
involved in the Crystal Fund. Because of his extensive community involvement,
recommend approval of the resolution of appreciation of his service.
6.5 The Council will consider a resolution authorizing a financing program for installation of fire
suppression systems.
Late last year the City Council asked staff to research ways to assist or encourage building
owners to install fire suppression systems in older commercial buildings. Staff is proposing
a modification of the existing program that allows financing such improvements as a
special assessment by eliminating the interest and shortening the term to 5 years.
Recommend approval of the resolution authorizing this financing program.
6.6 The Council will consider a resolution approving the plans and specifications and authorizing
the bid advertisement for the Bass Lake Road streetscape project.
Crystal City Council Meeting Agenda
Feb. 5, 2018
Page 3 of 4
Updating and reconstructing the Bass Lake Road streetscape west of Bottineau Boulevard is
one project to address the Council’s priority regarding a thriving business community. The
City Council has reviewed the plans for this project and final plans and specifications are
now ready for bidding. Recommend approval of the plans and specifications and
authorizing advertising for bids for this project.
7. Announcements
a. The City Council will hold a work session with the Planning Commission on Thursday, Feb. 8 at
6:30 p.m. in Conference Room A at City Hall.
b. City offices will be closed on Monday, Feb.19 for the Presidents’ Day holiday.
c. The next Citizen Input Time is Tuesday, Feb. 20 at 6 p.m. in Conference Room A at City Hall.
d. The next City Council meeting is Tuesday, Feb. 20 at 7 p.m. in the Council Chambers at City
Hall.
e. Crystal Business Association meets on Wednesday, Feb. 21 at 8:30 a.m. at St. Therese, 8000
Bass Lake Road, New Hope.
f. Neighbors Recognizing Neighbors nominations are being accepted until Wednesday, Feb. 14.
Forms are available on the city website and at the Crystal Community Center. Selected
neighbors will be recognized at the Crystal Ball on Saturday, March 24 at the Crystal
Community Center.
g. The Crystal Ball will be held Saturday, March 24, 2018 at Crystal Community Center. Tickets
are available at the Crystal Community Center and city’s website at www.crystalmn.gov.
h. Girl and Boy Scout troops are invited to lead the pledge at City Council meetings. Troops who
are interested may contact city staff for information.
i. City Council meetings and work sessions are open to the public. Current and previous
meetings are available for viewing and listening at www.crystalmn.gov.
8. Adjournment
9. Feb. 5, 2018 Meeting Schedule
Time Type of meeting Location
6:15 p.m.
First City Council work session to discuss:
• Finance update including capital funds and long
range planning.
Conference Room A
7 p.m. City Council meeting Council Chambers
Crystal City Council Meeting Agenda
Feb. 5, 2018
Page 4 of 4
Following the
City Council
meeting
Economic Development Authority (EDA) to consider:
• Public Hearing: Authorizing lot sale of 5573 Zane
Ave. N.
• Tentative acceptance of a proposal from Novak-
Fleck to purchase EDA lot at 5607 Zane Ave. N.
Council Chambers
Following the
EDA meeting
Second City Council work session to discuss:
• Accessory dwelling units, “tiny houses” and
temporary family health care dwellings.
• Potential lease agreement with Verizon Wireless
to place a telecommunications tower on city
property at 3200 Vera Cruz Ave. N.
• Review chapter 8 proposed changes.
• Constituent issues update.
• New business.*
• Announcements.*
Conference Room A
* Denotes no supporting information included in the packet.
Have a great weekend. Remember the meeting is on Monday due to precinct caucuses on Tuesday.
See you Monday evening.
Memorandum
DATE: February 5, 2018
TO: Mayor and City Council
Anne Norris, City Manager
FROM: Jean McGann, AEM Financial Solutions, LLC
SUBJECT: 2016 Government Finance Officers Certificate of Excellence in Financial
Reporting Award
Background
After completion of the 2016 annual audit, the City of Crystal submitted a Comprehensive
Annual Financial Report (CAFR) to the Government Finance Officers Association of the United
States and Canada (GFOA). The City has since been notified they are the recipient of the
Certificate of Achievement for Excellence in Financial Reporting Award.
This Certificate of Achievement is the highest form of recognition in the area of governmental
accounting and financial reporting and its attainment represents a significant accomplishment
by the City and its management.
The CAFR has been judged by an impartial panel to meet the high standards of the program,
which includes demonstrating a constructive “spirit of full disclosure” to clearly communicate
its financial story and motivate potential users and use groups to read the CAFR.
Conclusion
The City Council is requested to accept the Certificate of Achievement for Excellence in
Financial Reporting for 2016 and recognize members of the Finance staff responsible for the
content of this document.
3.1
3.1
3.1
3
.
1
Crystal City Council meeting minutes Jan. 16, 2018
Page 1 of 3
1.Call to Order
Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on
Jan. 16, 2018 at 7 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in Crystal, Minnesota.
Mayor Adams called the meeting to order.
Roll Call
Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the following
attendance was recorded:
Council members present: Budziszewski, Dahl, Deshler, Kolb, LaRoche, Parsons and Adams.
City staff present: Assistant City Manager/Human Resources Manager K. Therres, City Attorney T.
Gilchrist, Police Chief S. Revering, City Engineer/Public Works Director M. Ray, Recreation Director J.
Elholm and City Clerk C. Serres.
Pledge of Allegiance
Cub Scout Pack 751 conducted a flag ceremony and led the Pledge of Allegiance.
2.Approval of Agenda
The Council considered approval of the agenda.
Moved by Council Member Dahl and seconded by Council Member Parsons to approve the agenda.
Motion carried.
3.Consent Agenda
The Council considered the following items, which are routine and non-controversial in nature, in a
single motion:
3.1 Approval of the minutes from the following meetings:
a.The regular City Council meeting on Jan. 2, 2018.
b.The regular City Council work sessions on Jan. 2, 2018.
c.The regular City Council work session on Jan. 11, 2018.
3.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list
that is on file in the office of the city clerk.
3.3 Approval of Resolution No. 2018-21, accepting the following donations:
a.$1,000 from Crystal Lions Club for Crystal Recreation (performing arts).
b.$165.75 from donation boxes for Crystal Police (K9 Unit).
c.$250 from North Ridge Operator, LLC for Crystal Recreation (senior holiday luncheon).
d.$1,000 from West Metro Fire-Rescue District for Crystal Recreation (Becker Park concerts).
e.$5,000 from West Metro Fire-Rescue District for Crystal Frolics.
3.4 Approval of Resolution No. 2018-22, adopting the Council rules.
4.1(a)
Crystal City Council meeting minutes Jan. 16, 2018
Page 2 of 3
3.5 Approval of Resolution No. 2018-23, for a Master Subscriber Agreement for MN Court Data
Services for Government Agencies for city prosecutor, MacMillan, Wallace & Athanases, PLLC.
Moved by Council Member Deshler and seconded by Council Member Parsons to approve the consent
agenda.
Motion carried.
4. Open Forum
The following residents addressed the Council during open forum:
• Carla Herling of 4831 Xenia Ave. N., concerns regarding the closure of Welcome Ave. N.
• Burt Orred of 6700 60th Ave. N., regarding the Twin Lakes carp fishing event
5. Regular Agenda
5.1 The Council considered approval of disbursements over $25,000 submitted by the finance
department to the City Council, a list that is on file in the office of the finance department.
Moved by Council Member LaRoche and seconded by Council Member Budziszewski to approve
the list of disbursements over $25,000.
Voting aye: Budziszewski, Dahl, Deshler, Kolb, LaRoche, Parsons and Adams.
Motion carried.
5.2 The Council considered a commercial animal kennel license at 6225 42nd Ave. N., submitted by
Gregory Frahm-Gilles for Access Veterinary Care.
City Clerk C. Serres and applicant Gregory Frahm-Gilles addressed the Council.
Moved by Council Member Budziszewski and seconded by Council Member LaRoche to approve
the commercial kennel license at 6225 42nd Ave. N., submitted by Gregory Frahm-Gilles for
Access Veterinary Care.
Voting aye: Budziszewski, Dahl, Deshler, Kolb, LaRoche, Parsons and Adams.
Motion carried.
5.3 The Council considered a resolution to authorize purchase of three squad cars.
Police Chief S. Revering addressed the Council.
Moved by Council Member Deshler and seconded by Council Member Budziszewski to adopt
the following resolution, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. 2018 – 24
RESOLUTION APPROVING POLICE EQUIPMENT REVOLVING FUND EXPENDITURE
FOR PURCHASE OF THREE POLICE PATROL UTILITY VEHICLES
(Squad #’s: 211, 215, & 216)
4.1(a)
Crystal City Council meeting minutes Jan. 16, 2018
Page 3 of 3
Voting aye: Budziszewski, Dahl, Deshler, Kolb, LaRoche, Parsons and Adams.
Motion carried, resolution declared adopted.
5.4 The Council considered a resolution to authorize purchase of 16 body cameras.
Police Chief S. Revering addressed the Council.
Moved by Council Member Budziszewski and seconded by Council Member LaRoche to adopt
the following resolution, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. 2018 – 25
RESOLUTION APPROVING POLICE EQUIPMENT REVOLVING FUND EXPENDITURE
FOR PURCHASE OF 16 BODY CAMERAS AND OTHER NECESSARY EQUIPEMENT
FOR INSTALLATION PURPOSES
Voting aye: Budziszewski, Dahl, Deshler, Kolb, LaRoche, Parsons and Adams.
Motion carried, resolution declared adopted.
5.5 The Council considered approval of a contract with the city manager.
Assistant City Manager K. Therres addressed the Council.
Moved by Council Member Deshler and seconded by Council Member Parsons to approve the
contract with city manager.
Voting aye: Budziszewski, Dahl, Deshler, Kolb, LaRoche, Parsons and Adams.
Motion carried.
6. Announcements
The Council made several announcements about upcoming events.
7. Adjournment
Moved by Council Member Budziszewski and seconded by Council Member Deshler to adjourn the
meeting.
Motion carried.
The meeting adjourned at 7:35 p.m. __________________________________ Jim Adams, Mayor ATTEST: _________________________________________ Chrissy Serres, City Clerk
4.1(a)
Crystal City Council first work session minutes Jan. 16, 2018
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the first work session of the Crystal City Council was held at 6:32 p.m. on
Jan. 16, 2018 in Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams
called the meeting to order.
I.Attendance
The city clerk recorded the attendance for City Council members and staff:
Council members present: Budziszewski, Dahl, Deshler, Kolb, LaRoche, Parsons and Adams.
City staff present: Assistant City Manager/Human Resources Manager K. Therres, City
Attorney T. Gilchrist, Communications Coordinator M. Peterson, City Engineer/Public Works
Director M. Ray, Community Development Director J. Sutter, Police Chief S. Revering,
Recreation Director J. Elholm and City Clerk C. Serres.
II.Agenda
The Council and staff discussed the following agenda item:
1.Communications update
III.Adjournment
The work session adjourned at 6:52 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Chrissy Serres, City Clerk
4.1(b)
Crystal City Council second work session minutes Jan. 16, 2018
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the second work session of the Crystal City Council was held at 7:42 p.m. on
Jan. 16, 2018 in Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams
called the meeting to order.
I.Attendance
The city clerk recorded the attendance for City Council members and staff:
Council members present: Budziszewski, Dahl, Deshler, Kolb, LaRoche, Parsons and Adams.
City staff present: Assistant City Manager/Human Resources Manager K. Therres, City
Attorney T. Gilchrist, City Engineer/Public Works Director M. Ray, Community Development
Director J. Sutter, Police Chief S. Revering and City Clerk C. Serres.
II.Agenda
The Council and staff discussed the following agenda items:
1.Review chapter 9 proposed changes
2.Financing for fire suppression systems
3.Blue Line quarterly update
4.City manager monthly update
5.Constituent issues update
6.New business
7.Announcements
III.Adjournment
The work session adjourned at 8:59 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Chrissy Serres, City Clerk
4.1(b)
Page 1 of 2
City of Crystal Council Meeting
February 5, 2018
Applications for City License
Rental – New
5203 Angeline Ave N – Abdirahman Adam (Conditional)
4609 Hampshire Ave N – Maggie Archer (Conditional)
3317 Welcome Ave N – Daniel & Angelica Gil (Conditional)
Rental – Renewal
5756 Brunswick Ave N – Michael Mohinani (Conditional)
4321 Colorado Ave N – James & Alice Baker
4337 Colorado Ave N – Stephanie LaFave
3000 Douglas Dr N – Minnesota Senior Living (Conditional)
6609 Dudley Ave N – Kent McKinnon (Conditional)
5644 Elmhurst Ave N – Gene Posthumus
6504-6510 Fairview Ave N – Leo T Begin
5009 Florida Ave N – Toby & Claudia Carrillo
6160 Florida Ave N – Clint & Jennifer Schumann (Conditional)
5306 Hampshire Ave N – Kim Frye (Conditional)
2726-2728 Jersey Ave N – Thomas & Alice Conover
5249 Jersey Ave N – Adesah LLC
6034 Jersey Ave N – JMW Investments
5228 Kentucky Ave N – Michael Mills (Conditional)
3404 Lee Ave N – Delavon LaMoore (Conditional)
5413 Maryland Ave N – Ling Feng (Conditional)
5640 Nevada Ave N – R & B Management II LLC (Conditional)
5430 Orchard Ave N – Joseph & Joan McCusker
5816 Orchard Ave N – IH3 Property Minnesota LP (Conditional)
3533 Quail Ave N – Adrian & Veronica Jimenez (Conditional)
3432 Regent Ave N – Bin Wang
5607 Rhode Island Ave N – Anthony Otis (Conditional)
5424 Toledo Ave N – JDA Group LLC
5557 Unity Ave N – Community Involvement Programs (Conditional)
3519 Welcome Ave N – Stephen Burson
5762 West Broadway – A M Conter & P Dahle
4856 Yates Ave N – JDA Group LLC
3149 Yukon Ave N – Home Share (Conditional)
6012-6016 36th Ave N – Stephan Good (Conditional)
7009 36th Ave N – Kathryn Hammerseng et al (Conditional)
5016 52nd Ave N – Iasis II LLC (Conditional)
Sign Hanger
Spectrum Sign Systems 5680 Flint Trail Wyoming, MN 55092
Tobacco
Times Tobacco, LLC (Mohamed Saleh, owner) – 6016 42nd Ave N (pre-approved by Assistant City
Manager Kim Therres on 1/17/2018)
4.2
Page 2 of 2
Tree Trimmer
A to Z Tree Care 37880 Skyview Rd Hillman, MN 56338
Elijah’s Tree Care LLC 745 Orchard Park Dr Orono, MN 55356
Midwest Tree Experts P O Box 61 Chaska, MN 55318
Northeast Tree Inc 2124 Marshall St NE Ste #3 Minneapolis, MN 55418
4.2
CITY OF CRYSTAL
RESOLUTION NO. 2018 -
RESOLUTION ACCEPTING DONATIONS FROM
BONNIE BOLASH AND CRYSTAL BUSINESS ASSOCIATION
WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution; and
WHEREAS, said donations must be accepted by a resolution adopted by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the
following donations:
Donor Purpose Amount
Bonnie Bolash Crystal Ball $100
Crystal Business Association Crystal Ball $200
And BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks the above-named
for their generous donations.
Dated: Feb. 5, 2018
By: __________________________
Jim Adams, Mayor
ATTEST:
__________________________
Chrissy Serres, City Clerk
4.3
CCCRRRYYYSSSTTTAAALLL PPPOOOLLLIIICCCEEE DDDEEEPPPAAARRRTTTMMMEEENNNTTT
“Service with Compassion and Integrity”
TO: Mayor and Council Members
FROM: Stephanie K. Revering, Chief of Police
CC: Anne Norris, City Manager
DATE: January 31, 2018
SUBJECT: Northwest Metro Drug Task Force JPA
___________________________________________________________________________
MMEEMMOORRAANNDDUUMM
As you are aware, the Crystal Police Department has partnered with the Northwest Metro
Drug Task Force (NWMDTF) for the last several years.
Recently, the City of Golden Valley decided to no longer participate in the NWMDTF which
means we had to update the Joint Powers Agreement.
Attached is the updated Joint Powers Agreement and the Resolution.
As always, please let me know if you have any questions. Thanks.
4.4
4.4
4.4
4.4
4.4
4.4
4.4
4.4
4.4
NORTHWEST METRO DRUG TASK FORCE AGREEMENT
CITY OF CRYSTAL
The Crystal City Council duly approved this Agreement on the 5th day of February,
2018.
Approved as to form City of Crystal
And legality:
By:______________________
___________________________ Its Mayor
Crystal City Attorney
And:_____________________
Its City Manager
4.4
RESOLUTION NO. 2018-
RESOLUTION AUTHORIZING EXECUTION OF THE NORTHWEST METRO
DRUG TASK FORCE JOINT POWERS AGREEMENT
WHEREAS, the Crystal Police Department is part of the Northwest Metro
Drug Task Force (NWMDTF), which is comprised of the following cities: New
Hope, Crystal, Robbinsdale, Plymouth, Brooklyn Park, and Brooklyn Center AND
WHEREAS, the cities within the NWMDTF are entering into a Joint
Powers Agreement as directed by the State of Minnesota AND
WHEREAS, the Joint Powers Agreement requires a signed agreement
between the six cities prior to its enactment.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council
hereby authorizes the Crystal Police Department/City of Crystal to enter into a
Joint Powers Agreement between the Northwest Metro Drug Task Force
(NWMDTF)
Adopted by the Crystal City Council this 5th day of February 2018.
__________________________
Jim Adams, Mayor
ATTEST:
_________________________
Chrissy Serres, City Clerk
4.4
G:\Tanya\Accts Pay\Checks over $25,000 Memo.xls
DATE:January 31, 2018
TO:Anne Norris, City Manager
City of Crystal City Council
FROM:Jean McGann, Acting Finance Director
RE:Expenditures over $25,000
Payee Amount
Crystal Leased Housing Assn Feb 1, 2018 Cavanagh TIF Note payment $171,892.89
HealthPartners Inc Feb 2018 Health insurance premiums $96,895.00
Hennepin County Treasurer First 1/2 of 2018 Assessment fee $89,000.00
IRS - EFTPS Federal & FICA withholding taxes for 1/12/18 pay date $59,207.22
Metropolitan Council Enviro Serv Feb 2018 Wastewater cost $127,413.34
Motorola Solutions Inc 4 Mobile radios & 44 portable radios for Police $210,113.75
Palda & Sons Inc Nov 2017 Phase 15 Twin Oak Park street reconstruction $36,531.64
PERA Employee and city required contributions for 1/12/18 pay date $53,583.32
PERA Employee and city required contributions for 1/26/18 pay date $55,311.80
SEH Inc Nov 2017 Phase 16 Skyway street reconst & Sanitary/enviro monitor $38,459.42
SEH Inc Dec 2017 Bass Lake Road streetscape $25,666.74
Shingle Creak WMO 2018 Member assessment $27,741.22
West Metro Fire Rescue District Jan 2018 Fire budget allocation $95,305.71
$1,087,122.05
Description
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_____________________________________________________________________
FROM: John Sutter, Community Development Director _____________________________________________________________________
DATE: February 1, 2018
TO: Anne Norris, Executive Director (for February 5 Council meeting)
SUBJECT: Consider a resolution authorizing a financing program for installation of fire suppression systems
A. BACKGROUND
In 1996 the city adopted a policy enabling private parties to finance theinstallation of fire suppression systems as a special assessment. In 2005 thepolicy was broadened to include other types of fire protection equipment. The 1996 and 2005 policy resolutions are attached along with the petition form and aspecific project resolution.
In fall 2017 Councilmembers expressed an interest in the city doing more toencourage the installation of these systems, in part due to the number of oldbuildings in the city being passed over for new uses due to code-required sprinkler systems.
B. PROGRAM OUTLINE
Staff recommends a modification of the existing program that would eliminate theinterest for such special assessments but also shorten the term to 5 years.
Public PurposeTo reduce the potential for loss of life, not only for building occupants but alsofirst responders To preserve and enhance the value of real propertyTo prevent the emergence of blight in older buildingsTo improve the utilization of older buildings to create jobs and economicopportunities To counteract the combination of physical constraints, building age andmarket forces that make fire sprinklers infeasible for some properties
COUNCIL STAFF REPORT Financing for Fire Suppression
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PAGE 2 OF 5
Assumptions Estimated commercial building retrofit cost of $6,000 fixed costs plus $3.50 psf (it’s approx. $2 psf for new residential construction) Estimated cost to install new water service is $3,000 - $20,000 depending on type & location of water main, other utilities present, etc. Estimated road restoration cost is $2,000 - $15,000 depending on location of water main, type of road, etc. Proposed Parameters for City Financing Payback via a special assessment requested by the property owner No change from current program. 5 year payback term (10 semiannual payments due with property taxes) The current program has a 10 year term (20 semiannual payments). No interest charge The current program applies the same interest we charged for street or alley special assessments, most recently 4.5%. City financing would be limited to 25% of the parcel’s most recent Henn Co Estimated Market Value, or 25% of the parcel’s appraised value if the property is tax-exempt The current program has no limits based on the property’s value. The new program adds these limits to further reduce the already-low risk of default through tax forfeiture. City financing would also be capped at $100,000 per parcel The current program has no per-parcel maximum for city financing. Because the new program will be self-financed by the EDA fund, the $100,000 cap would limit city funds being locked up by any one project. Minimum project size is $10,000 The current program has no minimum project size, but there should be one to ensure efficient use of staff time which is not being paid for by users of the program. City self-finances out of EDA fund balance Assistance with installation of fire suppression systems is an eligible EDA expenditure under M.S. 469.002, Subd. 14, (5)(i) and (ii). Special assessment repayments will be credited to the EDA fund. City may deny an application or suspend the program (not accept new applications) if it determines that the fund balance is getting too low No change from current program. City may modify the program to charge interest for new applications if the interest rate environment changes The basic architecture of the special assessment process allows for interest to be charged, so if the interest rate environment changes, a future Council could amend the policy by resolution at that time. Applicant must provide $2,000 escrow ($5,000 if the property is tax exempt and we have to get an appraisal) to cover the city’s actual expenses (city attorney, recording fees, appraisal cost if applicable, etc.) The current program does not have an escrow requirement to ensure that city expenses will be paid by the applicant.
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C. HYPOTHETICAL PROJECTS Each property has important differences in building size, property value and other characteristics. These three hypothetical scenarios are merely intended to illustrate how the program might apply to different types of property. These scenarios are not intended to imply that any of these properties need to install fire suppression systems or use the city’s financing program to do so. 6404 56th (Top Hat Theater, includes basement) - Estimated cost $85,400 ($50,400 sprinklering + $20,000 water service + $15,000 road restoration) - Maximum city financing: $62,600 (25% of $248,000 EMV) - Owner cash portion: $22,800 (estimated cost less amount to be financed as a special assessment) - Owner semiannual payment: $6,260 (twice per year for 5 years)
6016 42nd (former Emerald Cleaners, currently vacant) - Estimated cost $49,400 ($14,400 sprinklering + $20,000 water service + $15,000 road restoration) - Maximum city financing: $47,750 (25% of $191,000 EMV) - Owner cash portion: $1,650 (estimated cost less amount to be financed as a special assessment) - Owner semiannual payment: $4,775 (twice per year for 5 years)
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3537 Douglas Dr (hypothetical expanded Milton’s) - Estimated cost $57,750 ($22,750 sprinklering + $20,000 water service + $15,000 road restoration) - Maximum city financing: $57,750 (25% of $862,000 EMV would be $215,500) - Owner cash portion: $0 (estimated cost less amount to be financed as a special assessment) - Owner semiannual payment: $5,775 (twice per year for 5 years)
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E. REQUESTED COUNCIL ACTION Staff recommends adoption of the attached resolution ATTACHMENTS - Proposed resolution for Council action - 1996 resolution - 2005 resolution - Current petition form - Example of a specific project resolution
6.5
516266v2 TJG CR205-30
CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2018-________ RESOLUTION ESTABLISHING A POLICY FOR SPECIAL ASSESSMENTS FOR FIRE PROTECTION SYSTEMS WHEREAS, the City of Crystal, pursuant to the joint powers agreement establishing the West Metro Fire-Rescue District, is required to adopt a fire protection system requirements, which it has done in Crystal City Code, Section 400.01, subdivision 3(b)(1); WHEREAS, the City Council recognizes that complying with the fire protection systems requirements can place a financial strain on a business desiring to expand its existing business or to establish a new business in the city; WHEREAS, Minnesota Statues, section 429.021 provides a method by which owners may petition the City for fire protection systems and to assess the costs of providing such systems; and WHEREAS, the City Council has previously acted by Resolution No. 96-68 and Resolution No. 2005-50 to establish a policy for assessing for fire protection systems and now desires to renew that process through the adoption of a new policy. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Crystal, Minnesota that it hereby adopts the following as its policy for special assessments for fire protection systems: 1. Petition. An owner may submit a petition to the City under Minnesota Statutes, section 429.031, subdivision 3 to construct, reconstruct, alter, extend, operate, maintain, and promote fire protection systems in existing buildings as provided in Minnesota Statutes, section 429.021, subdivision 1(15). The petition must comply with the requirements of the statute and include plans, specifications, and a cost estimate for the fire protection system. Petitions for projects estimated to cost less than $10,000 shall not be accepted. An escrow in the amount of $2,000 for a taxable parcel, or $5,000 for a non-taxable parcel, must be submitted with the petition. The purpose of the escrow is to reimburse the City for the costs it incurs to process and act on the petition. The City may draw upon the escrow as needed to reimburse itself for its costs and shall return any unused portion of the escrow to the petitioner without interest. 2. Construction. The petitioner shall be responsible for contracting for the actual installation of the fire protection system. However, the City shall have the final right to disapprove any contractor selected by the owner. 3. Assessment. The City shall assess the petitioner for the costs of the fire protection system in accordance with this section and all applicable laws. The City’s general assessment policy
6.5
516266v2 TJG CR205-30
shall apply to assessments made for fire protection systems, except that to the extent there are any inconsistencies the provisions of this policy shall be controlling. (a) The amount to be specially assessed for the project shall not exceed any of the following: (1) The amount of the construction estimate and any interest charges, if applicable; (2) No more than 25% of the parcel’s most recent estimated market value as determined by Hennepin County for taxable property, or 25% of the parcel’s appraised value for tax-exempt property; or (3) No more than $100,000 per parcel. The petitioner shall be responsible for any costs that exceed any of these limits. (b) The petitioner must waive all rights to a public hearing and any appeal of the special assessment adopted by the City Council. (c) No payment shall be made by the City for installation until the work is completed and finally approved by the City, and the assessment is adopted by the City Council. (d) No special assessment shall be made for a period of more than 5 years, except as otherwise determined by the City Council. (e) No interest will be charged on the amount assessed. (f) If the petitioner requests the abandonment of the special assessment project, all City costs incurred shall be reimbursed by the petitioner. (g) Unless warranted by special circumstances, all petitions for the special assessment of the project must be received and acted upon by the City Council prior to the start of any fire protection system installation. 4. Determination. Consideration of any petition made under this policy is subject to a determination by the City Council, in its sole discretion, that sufficient funds are available for the project. The City Council may deny any petition if it determines it does not have sufficient funds available for the project. City staff shall periodically advise the City Council with regard to the availability of appropriate funds. BE IT FINALLY RESOLVED, that Resolution No. 96-68 and Resolution No. 2005-50 are hereby repealed. Adopted by the Crystal City Council this ____ day of _______________, 2018.
6.5
516266v2 TJG CR205-30
____________________________ Jim Adams, Mayor ATTEST: ___________________________ Chrissy Serres, City Clerk
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_____________________________________________________________________
FROM: John Sutter, Community Development Director _____________________________________________________________________
DATE: February 1, 2018
TO: Anne Norris, City Manager (for February 5 Council meeting)
SUBJECT: Consider a resolution approving plans & specifications and authorizing bid advertisement for reconstruction of the Bass Lake Road Streetscape
RECAP
3/28/2018 Council authorized commencement of design work and SEH contract.
6/22/2017 Staff and design consultant SEH held a design workshop at the Becker Park building to gather input on a first draft of the streetscape concept.
7/18/2017 City Council reviewed and discussed a draft concept.
8/15/2017 City Council reviewed and discussed a final concept (Attachment A) before staff and SEH proceeded to detailed design.
11/21/2017 City Council reviewed reduced scope, detailed design and cost estimate.
12/15/2017 80% plans completed for review by Hennepin County and city staff.
2/1/2018 County and city review and approval of final design is complete.
SIGNIFICANT PROJECT ELEMENTS
A 12-space on-street parallel parking bay will be added in front of the easterly blockof buildings (6316-6418 56th) with a valley gutter between the parking bay and theadjacent traffic lane.
COUNCIL STAFF REPORT Bass Lake Road Streetscape Plans & Specs and Bid Advertisement
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PAGE 2 OF 3
The sidewalk on the north side of 56 th Avenue will be completely reconstructed from Elmhurst Avenue to the old Hampshire Avenue alignment by Nokomis Shoes, and also along the west side of Elmhurst Avenue from 56 th Avenue to the alley. Miscellaneous fixtures (5 benches, 6 bike racks, 4 dual trash receptacles, etc.) will be installed. The paved boulevard with colored concrete (gray rectangle pattern) will provide a buffer along approx. 60% of the corridor where there isn’t space for landscaping along the roadway. The south curb of the large parking lot will be shifted north a few feet to provide space for the new sidewalk plus new landscaping. The existing high pressure sodium (HPS) parking lot lighting will be replaced with new light emitting diode (LED) fixtures to improve light levels and security, especially in the large parking lot (6422-6514 56 th). The existing HPS roadway lighting would be salvaged and reinstalled with new LED luminaires on both sides of Bass Lake Road from the BNSF rail corridor west to the old Hampshire Avenue alignment. New crosswalk markings will be installed on all quadrants of the Sherburne - 56 th intersection. PROPOSED SCHEDULE 2/5 Council resolution approving plans & specifications and bid advertisement 2/15 Bid advertisement published in official newspaper (available online sooner) 3/1 Bid Opening 3/6 Contract Award; final decision to proceed - Council resolution awarding the contract - EDA resolutions authorizing construction engineering contract and expenditure of available increment from TIF District #2151 for construction Mar. Contract documents; pre-construction meeting Apr. Contractor mobilization May Construction Begins 7/20 Construction Substantially Complete (before Crystal Frolics)
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PROPOSED FINANCING EXPENDITURE ESTIMATED PROPOSED SOURCES CATEGORY COST Mobilization / Traffic Mgmt 17,000 Removals 63,803 Civil (concrete, etc.) 213,156 Landscaping Beds 50,002 Plantings 38,010 Streetscape fixtures 28,700 Electrical (lighting) 141,418 Construction Subtotal 552,089 10% Contingency 55,209 Construction Total 607,298 200,000 330,000 77,298 Construction Engineering 45,547 45,547 TOTAL PROJECT COST 652,845 200,000 330,000 45,547 77,298
HENN CO TIF #2151 EDA STREET LIGHT UTILITY ATTACHMENTS Resolution for Council consideration Proposed bid advertisement Excerpts from design plans REQUESTED COUNCIL ACTION City Council action on the attached resolution is requested.
6.6
RESOLUTION NO. 2018 - ______ APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS BASS LAKE ROAD STREETSCAPE PROJECT #2018-07 WHEREAS, at the direction of the City of Crystal, Short Elliot Hendrickson Inc. has prepared plans and specifications and a bid advertisement for reconstruction of the streetscape on the north side of 56th Avenue North from Elmhurst Avenue North to a point approximately 1,060 feet west of Elmhurst Avenue North, and on the west side of Elmhurst Avenue North from 56 th Avenue North to a point approximately 125 feet north of 56 th Avenue North, collectively the “Bass Lake Road Streetscape”; and WHEREAS, the plans and specifications are on file at Crystal City Hall, 4141 Douglas Drive North, Crystal, Minnesota; and WHEREAS, the plans and specifications have been completed in consultation with Hennepin County; and WHEREAS, the City of Crystal finds that the existing streetscape is in a blighted condition and reconstruction is necessary. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRYSTAL, MINNESOTA: 1. The plans and specifications for the Bass Lake Road Streetscape are hereby approved. 2. The advertisement for bids for construction of said improvements is hereby ordered. Adopted by the Crystal City Council this 5 th day of February, 2018. Jim Adams, Mayor ATTEST: ____________________________ Christina Serres, City Clerk
6.6
City of Crystal Project No. 2018-07 AB - 1
ADVERTISEMENT FOR BIDS
2018 – Bass Lake Road Streetscape
City of Crystal, Minnesota
City Project No. 2018-07
TO WHOM IT MAY CONCERN:
Notice is hereby given that sealed bids will be received by the City Engineer until 11:00
AM local time, on Thursday March 1, 2018, at the City Hall, at which time they will be
publicly opened and read aloud, for the furnishing of all labor, material, and equipment
for the construction of the following estimated major quantities of work:
Item Quantity
Concrete Pavement 9 inches 150 SY
4-inch Concrete Walk / Walk Special 15,000 SF
Streetscape Amenities 20 EA
Led Pendant Luminaire 10 EA
Pavement Markings 1,800 LF
Trees, Shrubs and Perennials 700 EA
Irrigation System 1 LS
Bids shall be on the forms provided for that purpose and according to the Contract
Documents prepared by Short Elliott Hendrickson Inc., 10901 Red Circle Drive, Suite
300, Minnetonka, Minnesota 55343, dated February 15, 2018.
The Bidding Documents may be viewed for no cost at http://www.sehinc.com by
selecting the Project Bid Information link at the bottom of the page and the View Plans
option from the menu at the top of the selected project page.
Bid forms and Contract Documents may be seen at the office of the Director of Public
Works, 4141 Douglas Drive North, Crystal, Minnesota 55422.
Digital copies of the Bidding Documents are available at http://www.sehinc.com for a fee
of $30. These documents may be downloaded by selecting this project from the
PROJECT BID INFORMATION link and by entering eBidDocTM Number 5540934 on the
SEARCH PROJECTS page. For assistance and free membership registration, contact
QuestCDN at 952.233.1632 or info@questcdn.com.
Paper copies of the Bidding Documents may be obtained from Docunet Corp. located at
2435 Xenium Lane North, Plymouth, MN 55441 (763.475.9600) for a non-refundable
fee of $75.00.
6.6
Advertisement for Bids
City of Crystal
City Project No. 2018-07
City of Crystal Project No. 2018-07 AB - 2
Bid security in the amount of 5% of the bid must accompany each bid in accordance
with the Instructions to Bidders.
A Contractor responding to these Bidding Documents must submit to the City a signed
statement under oath by an owner or officer verifying compliance with each of the
minimum criteria in Minnesota Statutes, section 16C.285, subdivision 3.
Bidders are required to submit information indicating they have practical experience of
the particular construction work bid upon, and that they have the ability and resources to
complete the proposed work in a manner satisfactory to the Owner. A contract award
will only be made to a bidder meeting the minimum contractor qualifications as stated
within the contract specifications.
Bids shall be directed to the City Engineer, securely sealed and endorsed upon the
outside wrapper, “BID FOR 2018 – BASS LAKE ROAD STREETSCAPE, CRYSTAL,
MINNESOTA, CITY PROJECT NO. 2018-07”.
The City of Crystal reserves the right to reject any and all bids, to waive irregularities
and informalities therein and to award the Contract in the best interests of the City.
Christina Serres
City Clerk
City of Crystal, Minnesota
Publish:
Crystal Sun Post News: February 15, 2018
Finance and Commerce: February 15, and February 22, 2018
6.6
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AGENDA ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL REGULAR MEETING MONDAY, FEBRUARY 5, 2018 IMMEDIATELY FOLLOWING THE 7:00 P.M. CITY COUNCIL MEETING CRYSTAL CITY HALL COUNCIL CHAMBERS 1. Call to order * 2. Roll call * 3. Approval of minutes from January 2, 2018 Annual Organizational Meeting 4. Public Hearing to consider a resolution approving the sale of an EDA lot at 5573 Zane Avenue North to Novak-Fleck for construction of a new single family home 5. Consider tentative acceptance of a proposal from Novak-Fleck for construction of a new single family home on the EDA lot at 5607 Zane Avenue North 6. Informational item: 2017 Housing, Foreclosure and Rental Summary 7. Other business * 8. Adjournment * *Items for which no materials are included in the packet
Page 1 of 2
Minutes of the Economic Development Authority of the City of Crystal Annual Organizational Meeting January 2, 2018 1. Call to Order President Kolb called the annual organizational meeting of the Economic Development Authority of the City of Crystal (EDA) to order at 9:28 p.m. 2. Roll Call Upon call of the roll, the following members were present: Jim Adams, John Budziszewski, Elizabeth Dahl, Julie Deshler, Jeff Kolb, Nancy LaRoche and Olga Parsons. The following staff members were present: Anne Norris, Executive Director, John Sutter, Deputy Executive Director, Dan Olson, City Planner, and Troy Gilchrist, City Attorney. 3. Election of Officers The EDA considered officers for 2018. Motion by Commissioner Kolb (Adams) to approve the Mayor’s recommended slate of officers for 2018: President Olga Parsons, Vice President Nancy LaRoche, Secretary Elizabeth Dahl and Treasurer Jeff Kolb. Motion carried. Commissioner Kolb transferred the gavel to President Parsons. 4. Approval of Minutes Motion by Commissioner Deshler (Budziszewski) to approve the minutes of the December 5, 2017 regular meeting. Motion carried. 5. 4724 Lakeland - Lot Sale Public Hearing The EDA held a public hearing to consider a resolution approving the sale of an EDA lot at 4724 Lakeland Avenue North to Tollberg Homes for construction of a new single family home. Mr. Olson presented the staff report and took questions from the board. President Parsons opened the public hearing. There being no one present to offer testimony, President Parsons closed the public hearing.
Page 2 of 2
Motion by Commissioner Deshler (Budziszewski) to adopt the resolution authorizing the sale of 4724 Lakeland Avenue North to Tollberg Homes for new home construction. Motion carried. 6. 5573 Zane - Consider Builder’s Proposal The EDA considered tentative acceptance of a proposal from Novak-Fleck to purchase the EDA lot at 5573 Zane Avenue North. Mr. Olson presented the staff report and took questions from the Board. Following EDA discussion, motion by Commissioner Deshler (LaRoche) to tentatively accept the proposal from Novak-Fleck for the EDA lot at 5573 Zane Avenue North. Motion carried. 7. Consider Amended Bylaws Mr. Sutter presented the staff report and took questions from the Board. Motion by Commissioner Kolb (Dahl) to adopt the amended bylaws. Motion carried. 8. Other Business Mr. Sutter summarized anticipated lot sales during the next six months. 9. Adjourment Motion by Commissioner LaRoche (Dahl) to adjourn. Motion carried. The meeting adjourned at 9:49 p.m. ______________________________ Olga Parsons, President ATTEST: ______________________________ Elizabeth Dahl, Secretary
_____________________________________________________________________
FROM: Dan Olson, City Planner
____________________________________________________________________
TO: Anne Norris, City Manager (for February 5 EDA Meeting)
DATE: February 1, 2018
RE: PUBLIC HEARING: Consider resolution authorizing the sale of lot at
5573 Zane Avenue North for construction of new home
Novak Fleck, a Minnesota Residential Building Contractor with no enforcement actions,
has submitted a proposal to purchase the lot at 5573 Zane Avenue North for $60,000.
The EDA tentatively accepted the builder’s proposal on January 2, 2018. There have
not been any changes to the site or building plan since that tentative approval .
Attached are an aerial photo and proposed site and building plans for a new home with
an attached garage. The house would have approximately 1,200 finished square feet
on the main level with an open living-dining-kitchen area, three bedrooms and two
bathrooms. It would also have unfinished square footage on the lower level, with an
option to have it finished with additional bedrooms, a bathroom, and recreation room.
Similar homes have been built by Novak Fleck on other EDA lots, including 5209 - 49th
Avenue North which recently sold for $265,000. The builder does not yet have a buyer
for the home at 5573 Zane Avenue North.
On this lot a variance reducing the rear (south) setback from 30 to 10 feet would be
requested by Novak Fleck:
Because it is a corner lot, the minimum 30’ rear setback is measured from the south
lot line even though the house will face east (toward Zane Avenue).
A variance is required because the proposed home would be set back 10’ from the
south lot line.
The proposed home would be set back 30’ from Zane Avenue to m atch the setbacks
of the adjacent homes to the south.
Staff would recommend approval of this variance, which is scheduled to be reviewed by
the Planning Commission on February 12 and considered by the City Council on
February 20.
At the January 2 meeting, EDA members questioned whether or not a future property
owner could subdivide the property and construct another new home . As show on the
proposed attached site plan, the distance from the northeast corner of the new home to
the highway easement line (which is the north property line) is 51 feet. Therefore a
subsequent property owner would not be able to split off the north yard into a second lot
for the following reasons:
EDA STAFF REPORT
PUBLIC HEARING
5573 Zane Avenue North – Sale of lot to Novak Fleck
1. The second lot would need to be at least 60 feet wide plus the 5 foot
minimum setback for the new home, so there would need to be at least 65
feet from the northeast corner of the new home to the north property line; and
2. The current parcel contains 10,853 sq. ft. The minimum for two units on this
parcel (whether one duplex or two single-family lots) is 12,000 sq. ft.; and
3. If subdivided, both the lot with the new home and the second lot would only
be 95 feet deep (the minimum lot depth is 100 feet).
Only by receiving variances for all three of these requirements (lot width, area and
depth) could a second home be built. While it would be hypothetically possible for a
future Council to do this, staff opinion is that such approvals would be unlikely given the
location, configuration, etc. of the property.
For your information, the graphic below shows the status of upcoming EDA property
sales in the vicinity of 5573 Zane.
For 5573 Zane, if on February 5 the EDA adopts the attached resolution, and the City
Council approves the variance on February 20, then the lot sale would close soon after.
Construction would begin after closing with completion anticipated by summer 2018.
REQUESTED EDA ACTION: After holding the public hearing and receiving any
testimony, consider adopting the attached resolution authorizing the property sale of
5573 Zane Avenue North to Novak Fleck.
ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL
HENNEPIN COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2018 - 02
A RESOLUTION AUTHORIZING THE SALE OF
5573 ZANE AVENUE NORTH
FOR NEW HOUSE CONSTRUCTION
WHEREAS, the Economic Development Authority of the City of Crystal (“the EDA”) is the
owner of 5573 Zane Avenue North, legally described as follows:
Lot 1, Block 2, Wilshire Terrace, Hennepin County, Minnesota (“the Property”);
and
WHEREAS, the EDA has solicited proposals from builders who desire to purchase the
Property from the EDA and construct thereon a new single family house; and
WHEREAS, the EDA has reviewed and accepted the proposal from Novak-Fleck.
NOW, THEREFORE, BE IT RESOLVED that the EDA authorizes the sale of the Propert y to
Novak-Fleck.
BE IT FURTHER RESOLVED that the sale shall be completed in accordance with the terms of
the Purchase and Redevelopment Agreement in substantially the form on file in City Hall, and
that the President and Executive Director are hereby authorized to sign said Agreement and
other documents required to complete the sale of the Property to Novak-Fleck.
Adopted this 5th day of February, 2018.
____________________________________
Olga Parsons, President
____________________________________
Anne Norris, Executive Director
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City of Crystal
4141 Douglas Drive N.
Crystal, MN 55422
City of Crystal
4141 Douglas Drive N.
Crystal, MN 55422
Aerial Image Hennepin County 2015
1 Mile
N
Site
Location
5573 Zane Avenue North0100200300400500Feet
Site Location
5573
PARK
_____________________________________________________________________
FROM: Dan Olson, City Planner
____________________________________________________________________
TO: Anne Norris, City Manager (for February 5 EDA Meeting)
DATE: February 1, 2018
RE: Consider tentative acceptance of proposal by Novak Fleck for the lot
at 5607 Zane Avenue North
Novak Fleck has submitted a proposal to purchase the lot at 5607 Zane Avenue North.
The lot price is $55,000. Novak Fleck is a state-licensed residential building contractor
with no enforcement actions.
Attached are an aerial photo, builder’s proposal form, and preliminary site and building
plans for a new home with an attached two-car garage. The house would have
approximately 1,200 finished square feet on the main level with an open living-dining-
kitchen area, three bedrooms and two bathrooms. It would also have unfinished square
footage on the lower level, with an option to have it finished with an additional bedroom,
a bathroom, and f amily room. Similar homes have been built by Novak Fleck on other
EDA lots, including 5209 - 49th Avenue North which recently sold for $265,000. The
builder does not yet have a buyer for the home at 5607 Zane Avenue North.
The required public hearing would be scheduled if the EDA gives tentative acceptance
of the proposal.
For your information, the graphic below shows the status of upcoming EDA proper ty
sales in the vicinity of 5607 Zane.
EDA STAFF REPORT
5607 Zane Avenue North
Lot purchase proposal from Novak Fleck
REQUESTED EDA ACTION: EDA tentative approval of the purchase proposal with
Novak Fleck for the EDA lot at 5607 Zane Avenue North.
Page 1 of 2
DATE: January 31, 2018 TO: Anne Norris, City Manager (informational item for Feb. 5 EDA packet) RE: Annual Housing Market, Foreclosure and Rental Summary A. Price data for sales of single family houses in Crystal and comparisons with surrounding cities 1. 2017 Median Home Price: N Mpls (Camden) $155,200 + 13.8% Brooklyn Center $186,125 + 12.8% Crystal $200,900 + 8.3% Robbinsdale $205,000 + 10.8% New Hope $222,000 + 2.3% Brooklyn Park $229,900 + 7.3% Maple Grove $274,025 + 6.7% Golden Valley $314,000 + 8.2% Plymouth $340,000 + 4.6% 2. 2017 Median Home Price per Finished Square Foot: Brooklyn Center $111 + 12.7% N Mpls (Camden) $114 + 17.5% Brooklyn Park $121 + 7.2% Robbinsdale $126 + 13.7% Crystal $128 + 8.9% New Hope $128 + 9.1% Maple Grove $137 + 6.9% Plymouth $148 + 5.7% Golden Valley $155 + 8.9%
__________________________________________________________ MEMORANDUM FROM: John Sutter, Community Development Director __________________________________________________________
Page 2 of 2
3. Percent Change in Median Home Price since the Housing Bubble N Mpls (Camden) - 5.4% since 2005 (peak year) Brooklyn Center - 4.6% since 2005 (peak year) New Hope - 1.7% since 2006 (peak year) Brooklyn Park - 0.5% since 2006 (peak year) Robbinsdale + 0.5% since 2007 (prior peak year) Crystal + 1.5% since 2005 (prior peak year) Maple Grove + 8.7% since 2007 (prior peak year) Plymouth + 15.6% since 2007 (prior peak year) Golden Valley + 15.9% since 2007 (prior peak year) 4. 2017 Distressed Sales as a Share of the Market Brooklyn Center 7.9% (peaked at 68% in 2009) Crystal 7.8% (peaked at 60% in 2011) N Mpls (Camden) 7.6% (peaked at 67% in 2009) Brooklyn Park 5.2% (peaked at 66% in 2009) New Hope 5.2% (peaked at 52% in 2011) Robbinsdale 4.0% (peaked at 55% in 2011) Plymouth 3.1% (peaked at 29% in 2011) Maple Grove 2.7% (peaked at 38% in 2011) Golden Valley 1.7% (peaked at 39% in 2011) B. Foreclosures In 2017 there were 30 foreclosures in Crystal, the lowest in at least 12 years. Two-thirds of the 2017 foreclosures were of mortgages originating before 2009, meaning that mortgages written during the housing bubble continue to generate foreclosures today despite the general recovery in the housing market. C. Rental Houses, Duplexes and Townhomes 8.3% of Crystal’s single family homes, duplexes and townhomes were rentals in 2017. This compares to 9.3% in 2016, 10.5% in 2015, 9.9% in 2014, 9.6% in 2013, 8.7% in 2012 and 7.6% in 2011. Two factors contributed to the decline in the rental share: 45 dwellings became rentals in 2017 while 72 dwellings ceased being used as rentals because they were sold to new owner-occupants. These market-driven changes resulted in a net reduction of 27 rentals in 2017. 51 relative homesteads and group homes became exempt from rental licensing after an ordinance change in fall 2016.
$0
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Date of Sale (each vertical line represents one quarter)
Sale Prices of Single Family Houses in Crystal
Excluded are houses sold for more than $400,000 ($350,000 before 2017 and $300,000 before 2015),houses that were demolished, and new construction.Trendline is a 90-day moving average.
LAST GASPOF THEBUBBLE
FALSEBOTTOM THE REAL BOTTOM
TYPICAL MARKET WITH SEASONAL HIGHS & LOWS(BUT STRONG APPRECIATION)
Foreclosures in Crystal, 2005 to Present
0
50
100
150
200
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Annually
0102030405060
Quarterly
051015202530
Monthly
DISTRICT 7
DISTRICT 6
DISTRICT 5
DISTRICT 1
DISTRICT 2
DISTRICT 4
DISTRICT 3
Distribution of ForeclosuresThrough December 2017Hennepin County
0 2 4 6 8 101Miles
Data Source:December 2017 Sales Extract, Hennepin County Sheriff's OfficeTotal Records:809Records Successfully Geolocated: 807 (100%)Records Unsuccessfully Geolocated: 2 (1%)
Commissioner District Boundary
Count of ForeclosuresJAN - DEC 20170
1-25
30-60
80
243
Map Produced by Hennepin CountyRRES DepartmentSurvey DivisonJan 11, 2018
Note:Map reports mortgage foreclosure sales reported by the Hennepin County Sheriff to Taxpayer Services Department. Hennepin County's methodology is to count all foreclosure sheriff's sales categories (assessment, association, execution, judgment, and mortgage). The Sheriff's certificate of sale documents included in this report may still be within the owner's redemption period, which in Minnesota typically ranges from five weeks to six months.
Commissioner District Total 1 185 2 151 3 77 4 77 5 101 6 101 7 115
Foreclosures (Total Records: 809)
CITY OF CRYSTALFORECLOSURE RATEExisting Single Family and Duplex PropertiesAnnualized Average, Jan. 1, 2007 - Dec. 31, 2017
CITYWIDE DATA:Number of Existing Single Family or Duplex Properties in Crystal
Existing SF/Duplex Properties Foreclosed from Jan. 1, 2007 to Dec. 31, 2017
CITYWIDE ANNUALIZED AVERAGE FORECLOSURE RATE
BENCHMARK 25% ABOVE CITYWIDE AVERAGE
BENCHMARK 25% BELOW CITYWIDE AVERAGE
7,419 1,086 1.33% 1.66% 1.00%DATA BY NEIGHBORHOOD:
Name of Neighborhood
Number of Existing Single Family or Duplex Properties in the Neighborhood
SF/Dup Properties Foreclosed from Jan. 1, 2007 to Dec. 31, 2017 ANNUALIZED AVERAGE FORECLOSURE RATE
NEIGHBORHOOD RANK (from highest rate to lowest rate)Lions Park 405 81 1.82% 1Lee Park 353 70 1.80% 2Broadway 356 64 1.63% 3Welcome Park 673 121 1.63% 4Twin Oaks 510 90 1.60% 5Skyway 557 93 1.52% 6Becker 383 62 1.47% 7Forest 1,030 164 1.45% 8Cavanagh Oaks 443 67 1.37% 9Fair 300 40 1.21% 10Bassett Creek 499 53 0.97% 11Winnetka Hills 548 56 0.93% 12Brownwood 588 57 0.88% 13Valley Place 774 68 0.80% 14
>25% ABOVE CITYWIDE AVG.
>25% BELOW CITYWIDE AVERAGE
WITHIN 25% OF CITYWIDE AVERAGE
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: Feb. 2, 2018
City Council
Second Work Session Agenda
Feb. 5, 2018
Following the EDA meeting
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the second work session of the Crystal City Council was held at ______ p.m. on Feb. 5, 2018 in
Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota.
I. Attendance
Council Members Staff
____ Dahl ____ Norris
____ Deshler ____ Therres
____ Kolb ____ Gilchrist
____ LaRoche ____ Ray
____ Parsons ____ Revering
____ Adams ____ Sutter
____ Budziszewski ____ Serres
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. Accessory dwelling units, “tiny houses” and temporary family health care dwellings.
2. Potential lease agreement with Verizon Wireless to place a telecommunications tower on
city property at 3200 Vera Cruz Ave. N.
3. Review chapter 8 proposed changes.
4. Constituent issues update.
5. New business.*
6. Announcements.*
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-
1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
Page 1 of 4
_____________________________________________________________________
FROM: Dan Olson, City Planner
____________________________________________________________________
TO: Anne Norris, City Manager (for February 5 City Council Meeting)
DATE: February 1, 2018
RE: Discuss Housing Related Zoning Issues
A. BACKGROUND
At its December 19, 2017 meeting, the City Council approved first reading of the
unified development code (UDC), which included allowing accessory dwelling
units with use-specific standards. During that discussion, the Council expressed
an interest in further discussion about housing related zoning issues. This staff
report is provided in response to that request and discusses accessory dwellings
units, temporary family health care dwellings and residential lot widths.
B. ACCESSORY DWELLING UNITS - GENERALLY
The defining characteristic of ADUs is that they must be accessory and
subordinate to the principal use of the property as a single family home.
An accessory dwelling unit (ADU) can be either attached to the principal building
or in a detached accessory building:
Attached ADU: An attached ADU is a separate unit within or attached to the
existing home, such as a basement apartment or wing addition.
Detached ADU: A detached ADU is located in a separate building from the
principal home.
If the second unit is not accessory and subordinate to the principal use of the
property as a single family home, then the property is really just a two -family
dwelling (duplex) and should be regulated as such. The new UDC reduced the
minimum lot area for duplexes in the R-1 district from 15,000 to 12,000 sq. ft.
This allows more properties in R-1 to have a duplex without the second unit
needing to be accessory and subordinate to a single-family home. To further
relax the limitations on duplexes in R-1, staff is proposing to reduce the minimum
lot width from 100 to 80 feet; see Section E of this report.
COUNCIL STAFF REPORT
Discuss Housing Related Zoning Issues
Page 2 of 4
For those properties in R-1 that don’t meet the requirements for a duplex:
The previous zoning code did not allow ADUs at all.
The new UDC only allows ADUs that are part of a detached garage.
Staff recommends amending the UDC to allow attached ADUs and also
detached ADUs that are not part of a detached garage.
C. PROPOSED CHANGES TO UDC FOR ACCESSORY DWELLING UNITS
Proposed changes for Crystal are shown in red in the table below, together with
a comparison with other cities:
REQUIREMENT Crystal Richfield Roseville Eagan Bloomington Minneapolis St. Paul
Property owner
must reside on
property
Yes Yes Yes Yes Yes Yes Yes
Separate sewer
and water
connection
Yes Yes Yes Yes Yes Yes Yes
Minimum or
maximum size
of ADU
Max: 50% of
principal
dwelling
Min: 300 SF
Max: 800 SF
or house
footprint
No Min: 300 SF
Max: 960 SF
or 33% of
house footprint
Min: 300 SF
Max: 960 SF
or 33% of
house footprint
Min: 300 SF
Max: 800 SF
Max: 1,000 SF
or 50% of
principal
dwelling
ADU subject to
additional
dimensional
requirements
(setbacks, etc.)
No No No Yes Yes Yes Yes
Detached ADU
must be on a
frost-protected
foundation
Yes (just like
detached
garages)
Yes Yes Does not allow
detached
ADUs
Does not allow
detached
ADUs
Yes Yes
Additional
parking
1 space 3 spaces 1 spaces 2 spaces None None None
Limit number of
residents
No
(but standard
overcrowding
limits apply)
No Max: 2 Max: 2 Max: 2 No Max: 1 family
as defined by
zoning code
Rental license,
required
Yes, unless it
is exempt (like
a relative
homestead)
Yes No, but the
unit must be
registered with
the city
No, but the
unit must be
registered with
the city
Yes Yes No
Must be part of
a detached
garage
Current: Yes
Proposed: No
Yes No Does not allow
detached ADU
Does not allow
detached ADU
No No
Allow ADU
entrance facing
street
Yes No Yes Yes Yes No Yes
Page 3 of 4
The most significant change would be for Crystal to not require that a detached
ADU be part of a detached garage. Staff recommends this change, but only if
accompanied by a requirement that ADUs be installed on a permanent frost-
protected foundation in the same manner as detached garages or other
accessory buildings. Portable tiny houses with wheels are really just recreational
vehicles in disguise and should not be allowed as residences in Crystal.
Another change would be to limit the floor area of an ADU to 50% of the finished
floor area of the principal dwelling. This is intended to ensure that the ADU is
truly accessory and subordinate to the single family home on the property.
D. TEMPORARY FAMILY HEALTH CARE DWELLINGS
In 2016 the state legislature adopted requirements for temporary family health
care dwellings in city codes. These structures provide a temporary dwelling,
similar to a recreational vehicle, for mentally or physically impaired family
members. Staff believes that a vendor who sells these dwelling units influenced
the legislature to create the state law authorizing these structures. None of the
five cities adjacent to Crystal allows these temporary dwellings. According to the
League of Minnesota Cities, more cities opted out of adopting an ordinance than
adopted one in conformance with state law, but the League does not track which
cities have adopted ordinances.
At the November 7, 2017 City Council work session, the Council discussed
whether to include requirements for temporary family health care dwellings in the
UDC and decided not to allow them. The following issues were identified as the
reasons for not allowing these dwelling types:
o If these dwellings were allowed temporarily for a specific, limited period, it
would be difficult for the city to remove the resident once the ir permit has
expired;
o If these dwellings were allowed in Crystal, those residents who own
recreational vehicles may request that they also be able to use their
vehicles as living space;
o It would be difficult and expensive to connect these temporary dwel lings to
city sewer and water;
o The city has not had any requests for these dwelling types, and if there is
a desire by residents for these dwellings, the city could create an
ordinance at that time;
o The city’s residential properties are generally too sma ll to accommodate
these dwellings.
Staff opinion is that all of these reasons remain valid. Furthermore, by allowing
ADUs the city is providing many other ways for homeowners to provide a living
space separate from the principal dwelling that can be used to house family
members in need of care.
Page 4 of 4
E. MINIMUM LOT WIDTHS
For discussion by the City Council, staff proposes the following changes to minimum lot
widths in the R-1 and R-2 zoning districts:
Minimum lot width for single-family homes: Change the minimum width from 60’
to 50’. This would provide the opportunity for the market to respond to changing
consumer demand including a market trend away from large yards.
Minimum lot width for two-family homes: Change the minimum width from 100’
to 80’. This would provide marginally more opportunities for duplexes in the R-1
district while ensuring that single family homes continue to dominate the housing
stock in the R-1 district.
Proposed changes for Crystal are shown in red in the table below, together with
a comparison with other cities:
REQUIREMENT Crystal Richfield Roseville Golden
Valley
Brooklyn
Park
Robbinsdale New Hope Brooklyn
Center
Minimum Lot
W idth for one-
family dwellings
In R-1
60’
(current)
50’
(proposed)
50’
60’
80’ Ranges
from 70’ to
330’
50’ 70’ -75’ 75’
Minimum Lot
W idth for two-
family dwellings in
R-1
100’
(current)
80’
(proposed)
50’
60’
prohibited prohibited 60’ 75’ 75’
F. CITY COUNCIL ACTION
Staff requests Council discussion and direction regarding these proposed
changes. The next step would be for staff to prepare a text amendment for a
Planning Commission public hearing and subsequent Council action.
_____________________________________________________________________
FROM: Dan Olson, City Planner
____________________________________________________________________
TO: Anne Norris, City Manager (for February 5 City Council Meeting)
DATE: February 1, 2018
RE: Discuss Verizon Lease Agreement for a Telecommunications Tower
A. BACKGROUND
Verizon is asking whether the City Council is interested in entering into a lease
agreement to locate a telecommunications tower on city-owned property at 3200 Vera
Cruz Avenue North.
Attachments:
A. Site location map
B. Elevation drawing showing proposed tower – stealth design
C. Elevation drawing showing proposed tower – non stealth design
D. Narrative describing project need
B. TELECOMMUNICATION TOWER PROPOSAL
The proposed 60-foot tower would be located at 3200 Vera Cruz Avenue North, a city-
owned property that has a sanitary sewer lift station and city-owned utility pole for power
to the lift station. Verizon is proposing to lease the property from the city and replace the
existing utility pole with the telecommunication tower. The nearest residential property
line to the proposed tower is approximately 185 feet and the nearest home is 250 feet.
The following is further information about this proposal.
Proposed lease
At the February 5 City Council work session, the Council is being asked to express
interest in entering into a lease agreement with Verizon for use of city-owned property
for the telecommunications tower. The facility would be constructed at Verizon’s
expense and would include the ability to co-locate future antennas. The city attorney
would write the lease for review and signature by the city and Verizon. The value of the
lease is estimated to be $20-$30,000 annually, plus the possibility of a percentage of
the revenues that Verizon would receive from co -locating other antennas.
Tower design and project need
COUNCIL STAFF REPORT
Discuss Verizon Lease Agreement
A complete tower design would be submitted as part of the CUP and variance
application (see below). However Verizon has submitted preliminary drawings to show
what the tower could look like, and has submitted a narrative describing the project
need. Verizon has submitted both a stealth tower design (attachment B) and a non-
stealth design (attachment C):
Stealth design: This design would be more compatible with the residential
character of the neighborhood and according to Verizon would be able to
accommodate a total of 9 antennas (6 for Verizon and 3 for other
providers co-locating on the tower). The utility cabinet serving the tower
would be slightly larger than the non-stealth designed tower.
Non-stealth design: This design would be less compatible with the
residential character of the neighborhood, and according to Verizon would
be able to accommodate a total of 24 antennas (12 for Verizon and 12 for
other providers co-locating on the tower). The ability to co-locate more
antennas could represent more revenue for the city in the lease
agreement with Verizon.
Color: For either design, the City Council can determine the color of the
tower.
For the project need, Verizon has submitted a narrative with maps to show coverage
with and without the proposed tower (see attachment D). Verizon indicates that
service would be significantly improved with the new tower and that there are no co-
location opportunities in the area. The nearest Verizon facility is located at Memory
Park (3980 Quebec Avenue N in New Hope) and this facility will soon reach capacity.
Tower approval process
If the Council expresses interest in entering into a lease , then Verizon would submit a
conditional use permit (CUP) and variance application for review and approval by the
Planning Commission and City Council. For the CUP, the unified development code
(UDC) requires that Verizon address the following criteria:
The applicant has demonstrated that there is a significant gap in coverage in the
area proposed for the telecommunications facility and that co -location on another
tower is not feasible;
Verizon has used stealth techniques to minimize the impact of the tower on the
surrounding area;
At least one other facility can be co -located on the tower; and
The new facility will not interfere with the continued operation of the lift station
and from public safety communications. With a preliminary review of Verizon’s
planned tower, City Engineer Mark Ray believes that the tower will not interfere
with the lift station, but this will be confirmed during the CUP process.
Verizon would be requesting variances from the following UDC requ irements:
The size of the parcel must be a minimum of 3 acres. The city’s property is 0.09
acres (3,827 square feet) in size
The tower must be at least 82.5’ from any property line . The proposed tower
would be approximately 20 feet from the property line of the city -owned parcel.
The parcel must be large enough to accommodate the potential collapse of the
tower, unless the applicant can demonstrate that the tower would collapse within
the property. If the applicant cannot demonstrate this, then a variance is required
from this property dimensional requirement.
For the Planning Commission public hearing for the CUP and variance, staff would
notify all property owners within 600 feet of the property of the hearing. A
neighborhood meeting could be held by Verizon prior to the public hearing to gauge
interest in the proposal.
C. CITY COUNCIL ACTION
This agenda item is being presented so the Council may discuss interest in entering
into a lease agreement for a telecommunications tower at 3200 Vera Cruz Avenue
North.
RF Coverage Maps for Proposed Site in Crystal, MN
1-18-2018
Nithya Jaipuriyar, RF Engineer, Verizon Wireless
The following maps demonstrate the need for a new site near Bassett Creek Park, Crystal,
MN 55422. The measurements considered in this study will be the Coverage and the Best Server
Coverage Distribution - a map showing the geographic areas served by a site’s sector. A new site
such as the one proposed in this document will be designed with the goal of improving coverage
in an area, especially in target areas such as neighborhoods, shopping areas or busy
highways/roads. Another design goal for a new site is to balance the load between the existing
sites in the area and the proposed site. This way if a proposed site experiences a large amount
of traffic, that traffic will be divided among existing and proposed sites resulting in an increased
speed and connection reliability for customers.
First case: Coverage
In general, at analysis we can identify three levels of coverage:
- Good (Red) – at this level customers will be able to establish and maintain reliable
connections both indoors and outdoors;
- Fair (Yellow) – at this level customers will be able to establish a reliable connection
outdoors but performance will most probably suffer indoors. Reliable connections will still
be possible in vehicle;
- Poor (Green) – at this level, connections can only be established outdoors. Reliable
connections indoors or in vehicle are highly unlikely.
If the coverage is below poor level, it is generally considered that the signal is ‘non -existing’,
meaning that no reliable connection will likely be possible. The following maps show the existing
and expected coverage in the area surrounding the proposed site.
Figure 1. Existing Coverage (Without the Simulated Effect of the Proposed Site)
The above map shows the existing coverage in the area surrounding the proposed site Quail. Areas with Good coverage
levels are shown in red; areas with Fair coverage are shown in yellow, and areas with Poor coverage levels are shown in
green. Areas shown with no color have a coverage level below Poor which is considered to be unreliable signal. The
expected coverage impact of the proposed site is not simulated in this case.
As can be seen in the above coverage map, the area surrounding the proposed site, Quail has
mostly Fair to Poor level of coverage. Fair to Poor coverage will experience connection reliability
issues especially for customers in indoor locations or in vehicles.
Figure 2. Expected Coverage (With the Simulated Effect of the Proposed Site)
The above map shows the existing coverage in the area surrounding the proposed site Quail. Areas with Good coverage
levels are shown in red; areas with Fair coverage are shown in yellow, and areas with Poor coverage levels are shown in
green. Areas shown with no color have a coverage level below Poor which is considered to be unreliable signal. The
expected coverage impact of the proposed site is simulated in this case.
As can be seen in the above map, the coverage with the proposed site, Quail, is expected
to be significantly improved. To be noted that the areas that are currently being served at fair to
poor coverage level are expected to be eliminated on MN-100 and in the residential neighborhood
east of MN-100.
Second Case: Best Server Distribution
The following maps will show the server coverage distribution with and without a new
site near Bassett Creek Park, Crystal, MN 55422. At Verizon, a lot of effort is being placed to
ensure that all sites in our network are balanced in terms of the amount of traffic they are
managing. In other words, if a site is experiencing too much traffic, a new site would be needed
to offload a portion of that traffic. The new site would make it possible to deliver a better network
experience to our customers and increased speeds in the area that is currently being served by
the existing overloading site.
This is especially true in the commercial, residential neigborhoods and well-travelled
highways (i.e. MN-100). A new build site would help offload the high amount of traffic served by
the existing site located Northwest (Memory Park) of Quail, which will translate into increased
speeds for our customers.
To gauge the amount of traffic that will be offloaded by a new site, the Best Server
Coverage Distribution is analyzed. The Best Server Coverage Distribution is a measure used to
display the different sectors of a site and identify the geographical areas served by those sectors.
In this type of simulation, several colors will be present on the map, each color identifying a site,
and more specifically, identifying a sector of a site, that is serving in a geographical area. The
identified sector has the best coverage level in that area.
The following two maps display the existing and expected Best Server Coverage
Distribution.
Figure 3. Existing Coverage (Without the Simulated Effect of the Proposed Site)
The above map shows the existing best server coverage distribution of the area surrounding the proposed site (Quail). The
expected effect of the proposed site is not simulated in this case. Each color on the map represents the area currently
being served by individual sectors of existing sites. For example, if we consider the existing site (Memory Park) located
Northwest of Quail, in dark blue we can identify the area covered by the west-facing sector of the site. In light-blue we
can identify the area covered by the site’s north-facing sector. Similarly, green identifies the area served by the site’s
southeast-facing sector.
In the above map we can see that the southeast-facing sector (displayed in green) of the
existing Verizon site (Memory Park) is currently serving a large residential neighborhood and
MN-100 between Duluth St and 36th Ave. Analysis has shown that these sectors need an
additional site to balance the traffic, thus the need for the proposed new site.
Figure 4. Existing Coverage (Including the Simulated Effect of the Proposed Site)
The above map shows the existing best server coverage distribution of the area surrounding the proposed site (Quail). The
expected effect of the proposed site is simulated in this case. Each color on the map represents the area currently being
served by individual sectors of existing sites. For example, if we consider the existing site (Memory Park) located
Northwest of Quail, in dark blue we can identify the area covered by the west-facing sector of the site. In light-blue we
can identify the area covered by the site’s north-facing sector. Similarly, green identifies the area served by the site’s
southeast-facing sector.
As can be seen in the above map, the northwest-facing and southwest-facing sectors of the
proposed site (Quail) would take over some of the traffic in the residential neighborhood and
MN-100 between Duluth St and 36th Ave. This reduction in the amount of traffic served by the
existing site Memory Park translates into an enhanced user network experience and increased
speeds on MN-100 and users in the residential neighborhoods.
Analysis of Alternate Locations
The location of a capacity site such as the one proposed herein is very important and
chosen only after careful analysis of both existing and future predicted capacity demands.
Several alternatives in the area are considered before identifying a specific location that would
meet the radio frequency engineering objectives.
Verizon Wireless intention is to meet the needs of the public in the area without adding
to the number of tower but in this area, there were no colocation opportunities for us to consider.
Analysis of current and future traffic demands have identified that the existing Verizon Wireless
site (Memory Park) will exhaust its capacity in the very near future. Because of the high traffic
demand in this area, the existing Verizon Wireless sites near this area are reaching its capacity
limitations and, thus, a new site is needed in order to balance some of the existing site’s traffic
with the new proposed site. By offloading a portion of that traffic, an increased network
experience and increased speeds can be provided to our customers in this area.
Your approval of this project will enable Verizon Wireless to continue to maintain the
best, most reliable wireless service in your area for all of Crystal’s citizens and visitors.
Sincerely,
Nithya Jaipuriyar
Verizon Wireless RF Engineer
Email: Nithyakalyani.Jaipuriyar@vzw.com
Mobile: 612-720-9030