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2018.01.16 Council Meeting Packet 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: Jan. 12, 2018 City Council Meeting Schedule Jan. 16, 2018 Time Type of meeting Location 6 p.m. Citizen Input Time Conference Room A 6:30 p.m. First City Council work session to discuss:  Communications update Conference Room A 7 p.m. City Council meeting Council Chambers Following the City Council meeting Second City Council work session to discuss:  Review chapter 9 proposed changes  Financing for fire suppression systems  Blue Line quarterly update*  City manager monthly update  Constituent issues update  New business*  Announcements* Conference Room A * Denotes no supporting information included in the packet. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: Jan. 12, 2018 City Council First Work Session Agenda Jan. 16, 2018 6:30 p.m. Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at ______ p.m. on Jan. 16, 2018 in Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. I. Attendance Council Members Staff ____ Budziszewski ____ Norris ____ Dahl ____ Therres ____ Deshler ____ Gilchrist ____ Kolb ____ Peterson ____ LaRoche ____ Ray ____ Parsons ____ Revering ____ Adams ____ Serres II. Agenda The purpose of the work session is to discuss the following agenda item: 1. Communications update III. Adjournment The work session adjourned at ______ p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531- 1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. Memorandum DATE: January 10, 2018 TO: Mayor and Council FROM: Kim Therres, Assistant City Manager Mike Peterson, Communications Coordinator SUBJECT: Communications Presentation Communications Coordinator Michael Peterson will provide the council with a presentation addressing the city’s communications activities over the past 12 months and provide a look ahead to 2018. The presentation will review the following: • The city’s general communications operations as outlined in its bi-annual communications strategy, highlighting: - goals and objectives for 2018 and beyond; - social media and other communications activities. • Brand Identity and Editorial Style Guide update - New city logo and flag guidelines. • Progress and implementation of new website for 2018. - New capabilities and features - Citizen engagement • Recent work on the budget, marketing campaigns, video projects and other major accomplishments in 2017. • Community events calendar for 2018. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov City Council Meeting Agenda Jan. 16, 2018 7 p.m. Council Chambers The city manager’s comments are bolded. 1. Call to Order, Roll Call and Pledge of Allegiance 2. Approval of Agenda The Council will consider approval of the agenda. 3. Appearances 3.1 Boy Scout Cub Pack 3751 will lead the Pledge of Allegiance and conduct a flag ceremony.* 4. Consent Agenda The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 4.1 Approval of the minutes from the following meetings: a. The regular City Council meeting on Jan. 2, 2018. b. The regular City Council work sessions on Jan. 2, 2018. c. The regular City Council work session on Jan. 11, 2018. 4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 4.3 Approval of a resolution accepting the following donations: a. $1,000 from Crystal Lions Club for Crystal Recreation (performing arts). b. $165.75 from donation boxes for Crystal Police (K9 Unit). c. $250 from North Ridge Operator, LLC for Crystal Recreation (senior holiday luncheon). d. $1,000 from West Metro Fire-Rescue District for Crystal Recreation (Becker Park concerts). e. $5,000 from West Metro Fire-Rescue District for Crystal Frolics. 4.4 Approval of a resolution adopting the Council rules. 4.5 Approval of a resolution for a Master Subscriber Agreement for MN Court Data Services for Government Agencies for city prosecutor, MacMillan, Wallace & Athanases, PLLC. Crystal City Council Meeting Agenda Jan. 16, 2018 Page 2 of 3 5. Open Forum (The City Council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought before the Council during Open Forum. The Council may place items discussed during Open Forum onto subsequent council meeting agendas.) 6. Regular Agenda 6.1 The Council will consider approval of disbursements over $25,000 submitted by the finance department to the city council, a list that is on file in the office of the finance department. Recommend approval of disbursements over $25,000. 6.2 The Council will consider a commercial kennel license at 6225 42nd Avenue North. A veterinary clinic is in the process of opening in the building at 6225 42nd Avenue North and part of the practice will include a commercial kennel. Animal Co ntrol Officer Tom Mahan has inspected the proposed clinic and kennel area and recommends approval of the commercial kennel license upon receipt of a Certificate of Occupancy from the Building Official. Prior to acting on the kennel license, the Council sh ould take any comments from neighbors of the clinic. 6.3 The Council will consider a resolution to authorize purchase of three squad cars. The 2018 Police Equipment Revolving Fund (PERF) includes $141,000 for the purchase of three squad cars. Recommend approval of this purchase. 6.4 The Council will consider a resolution to authorize purchase of 16 body cameras. The 2018 Police Equipment Revolving Fund (PERF) includes $25,000 for the purchase of 16 more body cameras, to complete implementation. Recommen d approval of this purchase. 6.5 The Council will consider approval of contract with city manager. At its December 19 and January 2 work sessions, the City Council conducted my annual performance evaluation. Thanks for a great year; recommend approval of the 2018 contract. 7. Announcements a. Crystal Business Association meets on Wednesday, Jan. 17 at 8:30 a.m. at Crystal Public Works, 5001 West Broadway. Crystal City Council Meeting Agenda Jan. 16, 2018 Page 3 of 3 b. Beyond the Yellow Ribbon Quad Communities is holding its annual bowling fundraiser Sunday, January 28, 11 a.m. – 1 p.m., at New Hope Bowl, 7107 42nd Avenue North. c. The next City Council meeting is Monday, Feb. 5 at 7 p.m. in the Council Chambers at City Hall. d. Neighbors Recognizing Neighbors nominations are being accepted until Wednesday, Feb. 14. Forms are available on the city website and at the Crystal Community Center. Selected neighbors will be recognized at the Crystal Ball on Saturday, March 24 at the Crystal Community Center. e. The Crystal Ball will be held Saturday, March 24, 2018 at Crystal Community Center. Tickets are available at the Crystal Community Center and city’s website at www.crystalmn.gov. f. Girl and Boy Scout troops are invited to lead the pledge at City Council meetings. Troops who are interested may contact city staff for information. g. City Council meetings and work sessions are open to the public. Current and previous meetings are available for viewing and listening at www.crystalmn.gov. 8. Adjournment 9. Jan. 16, 2018 Meeting Schedule Time Type of meeting Location 6 p.m. Citizen Input Time Conference Room A 6:30 p.m. First City Council work session to discuss:  Communications update Conference Room A 7 p.m. City Council meeting Council Chambers Following the City Council meeting Second City Council work session to discuss:  Review chapter 9 proposed changes  Financing for fire suppression systems  Blue Line quarterly update*  City manager monthly update  Constituent issues update  New business*  Announcements* Conference Room A * Denotes no supporting information included in the packet. City offices are closed on Monday, Jan. 15 in observance of the Martin Luther King Jr. Day holiday. See you at Tuesday’s meeting. Crystal City Council meeting minutes Jan. 2, 2018 Page 1 of 9 1.Call to Order Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on Jan. 2, 2018 at 7 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in Crystal, Minnesota. Mayor Adams called the meeting to order. Roll Call Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the following attendance was recorded: Council members present: Adams, Budziszewski, Dahl, Deshler, Kolb, LaRoche and Parsons. City staff present: City Manager A. Norris, City Attorney T. Gilchrist, Assistant City Manager/Human Resources Manager K. Therres, Community Development Director J. Sutter, City Planner D. Olson, Police Chief S. Revering, Public Works Director/City Engineer M. Ray, Recreation Director J. Elholm and City Clerk C. Serres. Pledge of Allegiance Mayor Adams led the Council and audience in the Pledge of Allegiance. 2.Approval of Agenda The Council considered approval of the agenda. Moved by Council Member Kolb and seconded by Council Member LaRoche to approve the agenda. Motion carried. 3.Appearances 3.1 Breeka Li Goodlander of Light of Crystal and Wendy Grimes of West Metro Fire Auxiliary presented awards to the following winners of the 2017 Crystal Sparkles contest: Single-family residential displays: 1st Place – Brad Snyder, 4107 Jersey Ave. N. 2nd Place – Deb Walk, 6611 44th Ave. N. Business display: 1st Place – Heathers Manor, 3000 Douglas Dr. N. 3.2 The Beyond the Yellow Ribbon Gold Star Family Memorial presentation will be rescheduled to a future meeting date. 3.3 Presentation by Chad Ferguson, president of operations at Cub Foods, about their upcoming remodel. 4.Consent Agenda The Council considered the following items, which are routine and non-controversial in nature, in a single motion: 4.1(a) Crystal City Council meeting minutes Jan. 2, 2018 Page 2 of 9 4.1 Approval of the minutes from the following meetings: a. The regular City Council meeting on Dec. 19, 2017. b. The regular City Council work session on Dec. 19, 2017. 4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 4.3 Approval of designating the Sun Post as the primary legal newspaper and the Star Tribune as the secondary legal newspaper for the City of Crystal in 2018. 4.4 Approval of the following annual city appointments for 2018: a. Hennepin County Recycling Group (HRG): City Manager Anne Norris. b. Local Government Information Systems (LOGIS) Board Member and alternate: Board Member – City Manager Anne Norris and alternate – Assistant City Manager Kim Therres. c. Northwest Suburbs Cable Communications Commission members: Council Member Julie Deshler and City Manager Anne Norris. d. Pets Under Police Security (PUPS) Board Member and alternate: Board Member – Deputy Police Chief Doug Leslin and alternate – Police Chief Stephanie Revering. 4.5 Approval of Resolution No. 2018-01, appointing Mark Ray to the Bassett Creek Watershed Technical Advisory Committee. 4.6 Approval of Resolution No. 2018-02, appointing Mark Ray to the Shingle Creek Watershed Technical Advisory Committee. Moved by Council Member Deshler and seconded by Council Member Dahl to approve the consent agenda. Motion carried. 5. Open Forum No public comment was given during open forum. 6. Regular Agenda 6.1 The Council considered approval of disbursements over $25,000 submitted by the finance department to the City Council, a list that is on file in the office of the finance department. Moved by Council Member Parsons and seconded by Council Member LaRoche to approve the list of disbursements over $25,000. Voting aye: Adams, Budziszewski, Dahl, Deshler, Kolb, LaRoche and Parsons. Motion carried. 6.2 The consideration of a commercial animal kennel license at 6225 42nd Ave. N. was continued to the January 16, 2018 council meeting. 4.1(a) Crystal City Council meeting minutes Jan. 2, 2018 Page 3 of 9 6.3 The Council considered a resolution authorizing closure of Welcome Ave. N. between 46th and 47th Aves. N. Recreation Director J. Elholm and Public Works Director/City Engineer M. Ray addressed the Council and answered questions. Community Development Director J. Sutter and Police Chief S. Revering also answered questions. The following residents appeared before Council: • Carla Hurling of 4831 Xenia Ave. N., opposed to closing • Dan Bjorback of 4743 Xenia Ave. N., opposed to closing • Adam Price of 4706 Zane Ave. N., opposed to closing • Carmen Jacobson of 4701 Zane Ave. N., opposed to closing • Karen Lincoln of 4706 Xenia Ave. N., opposed to closing • Jean Lynch of 4749 Xenia Ave. N., opposed to closing • Marnie Edelstein of 4700 Xenia Ave. N., opposed to closing • Robert Hall of 4807 Xenia Ave. N., opposed to closing • Rosemary Luoma of 4629 Xenia Ave. N., opposed to closing • Lynn Haney of 4528 Brunswick Ave. N., in support of closing In addition, a letter was received from Dale Congdon of 4741 Adair Ave. N., opposed to closing. Moved by Council Member LaRoche and seconded by Council Member Budziszewski to postpone discussion of the closing to the Feb. 5, 2018 council meeting to allow time to gather additional data. By roll call and voting aye: LaRoche, Budziszewski and Deshler. Voting nay: Kolb, Parsons, Adams and Dahl. Motion failed. Moved by Mayor Adams and seconded by Council Member Kolb to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2018 – 03 APPROVING THE CLOSURE OF WELCOME AVENUE NORTH BETWEEN 46TH AVENUE NORTH AND 47TH AVENUE NORTH By roll call and voting aye: LaRoche, Parsons, Adams, Dahl and Kolb. Voting nay: Budziszewski and Deshler. Motion carried, resolution declared adopted. 6.4 The Council considered a resolution authorizing an agreement with WSB & Associates for Phase I design services for Welcome Park. Recreation Director J. Elholm addressed the Council. Carla Hurling of 4831 Xenia Ave. N. appeared before Council regarding park design. 4.1(a) Crystal City Council meeting minutes Jan. 2, 2018 Page 4 of 9 Moved by Council Member LaRoche and seconded by Council Member Parsons to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2018 – 04 RESOLUTION IN SUPPORT OF ENTERING INTO A CONTRACT WITH WSB & ASSOCIATES FOR PHASE 1 DESIGN OF WELCOME PARK Voting aye: Adams, Budziszewski, Dahl, Deshler, Kolb, LaRoche and Parsons. Motion carried, resolution declared adopted. 6.5 The Council considered a resolution designating Wells Fargo Bank, N.A. (Crystal branch) as the city’s official depository and Wells Fargo and RBC as the official investment brokers for the year 2018. City Manager A. Norris addressed the Council. Moved by Council Member Kolb and seconded by Council Member Parsons to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2018 – 05 RESOLUTION DESIGNATING WELLS FARGO BANK, N.A. – CRYSTAL BRANCH AS THE CITY’S OFFICIAL DEPOSITORY, WELLS FARGO SECURITIES, RBC DAIN RAUSCHER AND WELLS FARGO ADVISORY AS INVESTMENT BROKERS AND WELLS FARGO BROKERAGE SERVICES FOR SAFEKEEPING OF INVESTMENT SECURITIES FOR THE YEAR 2018 Voting aye: Dahl, Deshler, Kolb, LaRoche, Parsons and Adams. Abstention: Budziszewski. Motion carried, resolution declared adopted. 6.6 The Council considered the following annual Council appointments for 2018: a. Mayor Pro Tem: Council member Jeff Kolb. b. Council liaison to Environmental Quality Commission: Council member Nancy LaRoche. c. Council liaison to Parks and Recreation Commission: Council member Olga Parsons. d. Council liaison to Planning Commission: Council member John Budziszewski. e. Council representative to the Quad Cities Beyond the Yellow Ribbon Committee: Council member Julie Deshler. f. Council liaison to the Community Outreach Task Force: Council member Elizabeth Dahl. Moved by Council Member LaRoche and seconded by Council Member Budziszewski to approve the above-listed Council appointments for 2018. Voting aye: Adams, Budziszewski, Dahl, Deshler, Kolb, LaRoche and Parsons. Motion carried. 4.1(a) Crystal City Council meeting minutes Jan. 2, 2018 Page 5 of 9 The Council considered Regular Agenda items 6.7 – 6.17 in a single motion. Public Works Director/City Engineer M. Ray addressed the Council. Moved by Council Member Parsons and seconded by Council Member LaRoche to adopt the resolutions reflected on the Regular Agenda as items 6.7 – 6.17, the readings of which were dispensed with by unanimous consent: 6.7 The Council considered a resolution authorizing the purchase of a replacement skid steer. RESOLUTION NO. 2018 – 06 APPROVING THE PURCHASE OF A REPLACEMENT SKID STEER AND ATTACHMENTS 6.8 The Council considered a resolution authorizing the purchase of a replacement loader. RESOLUTION NO. 2018 – 07 APPROVING THE PURCHASE OF A REPLACEMENT LOADER AND ATTACHMENTS 6.9 The Council considered a resolution authorizing the purchase of a replacement trackless broom. RESOLUTION NO. 2018 – 08 APPROVING THE PURCHASE OF A REPLACEMENT TRACKLESS BROOM 6.10 The Council considered a resolution authorizing the purchase of a replacement mower. RESOLUTION NO. 2018 – 09 APPROVING THE PURCHASE OF A REPLACEMENT WIDE AREA MOWER 6.11 The Council considered a resolution authorizing the purchase of a replacement tractor. RESOLUTION NO. 2018 – 10 APPROVING THE PURCHASE OF A REPLACEMENT TRACTOR AND ATTACHMENTS 6.12 The Council considered a resolution authorizing the purchase of replacement sanitary sewer manhole covers. 4.1(a) Crystal City Council meeting minutes Jan. 2, 2018 Page 6 of 9 RESOLUTION NO. 2018 – 11 APPROVING THE PURCHASE OF SANITARY SEWER MANHOLE COVERS 6.13 The Council considered a resolution authorizing the installation of a backup generator at the Welcome Ave. sanitary sewer lift station. RESOLUTION NO. 2018 – 12 APPROVING THE PURCHASE OF A BACKUP GENERATOR AT THE WELCOME AVENUE LIFT STATION 6.14 The Council considered a resolution authorizing the purchase of a sanitary sewer lift station pump. RESOLUTION NO. 2018 – 13 APPROVING PURCHASE OF SANITARY SEWER LIFT STATION PUMP 6.15 The Council considered a resolution authorizing the hiring of TranSmart for professional services to evaluate potential enhancements for the pedestrian crosswalk at 36th Ave. N. and Welcome Ave. N. RESOLUTION NO. 2018 – 14 APPROVING THE PROFESSIONAL SERVICES AGREEMENT FOR THE CROSSWALK AT 36TH AVENUE NORTH AND WELCOME AVENUE NORTH 6.16 The Council considered a resolution authorizing a contract with Safe Step, LLC for the sidewalk trip hazard removal project. RESOLUTION NO. 2018 – 15 APPROVING THE CONTRACT WITH SAFE STEP LLC TO REMOVE SIDEWALK TRIP EDGES 6.17 The Council considered a resolution authorizing the purchase of flashing yellow arrow and video detection equipment for 36th Ave. N. and Winnetka Ave. N. RESOLUTION NO. 2018 – 16 AUTHORIZING PURCHASE OF FLASHING YELLOW ARROW AND VIDEO DETECTION EQUIPMENT Voting aye: Adams, Budziszewski, Dahl, Deshler, Kolb, LaRoche and Parsons. Motion carried, resolutions declared adopted. 4.1(a) Crystal City Council meeting minutes Jan. 2, 2018 Page 7 of 9 6.18 The Council considered a resolution authorizing an agreement with WSB & Associates for design services for the Becker Park redesign project. Recreation Director J. Elholm addressed the Council. Moved by Council Member Deshler and seconded by Council Member Dahl to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2018 – 17 RESOLUTION IN SUPPORT OF ENTERING INTO A CONTRACT WITH WSB & ASSOCIATES FOR PHASE 1 DESIGN OF BECKER PARK Voting aye: Adams, Budziszewski, Dahl, Deshler, Kolb, LaRoche and Parsons. Motion carried, resolution declared adopted. 6.19 The Council considered the second reading and adoption of an ordinance approving a Unified Development Code (UDC) to replace zoning subdivision and sign ordinances and a resolution for summary publication. City Planner D. Olson addressed the Council. Alanna Gibbs of 6400 Lombardy Ln. appeared before Council regarding accessory dwelling units. Moved by Council Member Parsons and seconded by Council Member LaRoche to adopt the following ordinance: ORDINANCE NO. 2017 – 07 AN ORDINANCE AMENDING CHAPTER 5 OF THE CRYSTAL CITY CODE And further, that this is the second and final reading. Voting aye: Adams, Budziszewski, Dahl, Deshler, Kolb, LaRoche and Parsons. Motion carried. Moved by Council Member Kolb and seconded by Council Member Budziszewski to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2018 – 18 RESOLUTION APPROVING SUMMARY LANGUAGE FOR PUBLICATION OF ORDINANCE NO. 2017-07 Voting aye: Adams, Budziszewski, Dahl, Deshler, Kolb, LaRoche and Parsons. Motion carried, resolution declared adopted. 4.1(a) Crystal City Council meeting minutes Jan. 2, 2018 Page 8 of 9 6.20 The Council considered a resolution adopting a list of approved trees as referenced in the UDC. City Planner D. Olson addressed the Council. Moved by Council Member Deshler and seconded by Council Member Budziszewski to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2018 – 19 RESOLUTION ADOPTING APPROVED TREE LIST Voting aye: Adams, Budziszewski, Dahl, Deshler, Kolb, LaRoche and Parsons. Motion carried, resolution declared adopted. 6.21 The Council considered approval of a contract with the City of Brooklyn Park for environmental health services in 2018. Community Development Director J. Sutter addressed the Council. Moved by Council Member Deshler and seconded by Council Member LaRoche to approve the contract with the City of Brooklyn Park for environmental health services in 2018. Voting aye: Adams, Budziszewski, Dahl, Deshler, Kolb, LaRoche and Parsons. Motion carried. 6.22 The Council considered a resolution appointing the firm BerganKDV for auditing services for the 2017 financial statements. City Manager A. Norris addressed the Council. Moved by Council Member LaRoche and seconded by Council Member Deshler to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2018 – 20 RESOLUTION APPROVING THE FIRM OF BERGANKDV FOR AUDITING SERVICES FOR THE 2017 FINANCIAL STATEMENTS Voting aye: Adams, Budziszewski, Dahl, Deshler, Kolb, LaRoche and Parsons. Motion carried, resolution declared adopted. 7. Announcements The Council made several announcements about upcoming events. 4.1(a) Crystal City Council meeting minutes Jan. 2, 2018 Page 9 of 9 8. Adjournment Moved by Council Member Budziszewski and seconded by Council Member Parsons to adjourn the meeting. Motion carried. The meeting adjourned at 9:23 p.m. __________________________________ Jim Adams, Mayor ATTEST: _________________________________________ Chrissy Serres, City Clerk 4.1(a) Crystal City Council first work session minutes Jan. 2, 2018 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at 6:16 p.m. on Jan. 2, 2018 in Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the meeting to order. I.Attendance The city manager recorded the attendance for City Council members and staff: Council members present: Adams, Budziszewski, Dahl, Deshler, Kolb, LaRoche and Parsons. City staff present: City Manager A. Norris and City Attorney T. Gilchrist. Others present: Karen DeYoung of DeYoung Consulting Services, LLC. II.Agenda The Council and staff discussed the following agenda item: 1.Moved by Council Member Kolb and seconded by Council Member LaRoche to close the meeting (pursuant to Minn. Stat. Sec. 13D.05, Subd. 3(a)) to continue the discussion of the city manager’s evaluation. Motion carried. Mayor Adams re-opened the meeting. III.Adjournment The work session adjourned at 6:44 p.m. ________________________________ Jim Adams, Mayor ATTEST: Anne Norris, City Manager 4.1(b) Crystal City Council second work session minutes Jan. 2, 2018 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the second work session of the Crystal City Council was held at 9:51 p.m. on Jan. 2, 2018 in Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the meeting to order. I.Attendance The city clerk recorded the attendance for City Council members and staff: Council members present: Adams, Budziszewski, Dahl, Deshler, Kolb, LaRoche and Parsons. City staff present: City Manager A. Norris, City Attorney T. Gilchrist, Assistant City Manager/Human Resources Manager K. Therres, Public Works Director/City Engineer M. Ray, Recreation Director J. Elholm, Community Development Director J. Sutter, Police Chief S. Revering and City Clerk C. Serres. II.Agenda The Council and staff discussed the following agenda items: 1.Annual review of Council rules 2.Draft of updated City Code, Chapter 8 3.Constituent issues update 4.New business 5.Announcements III.Adjournment The work session adjourned at 10:05 p.m. ________________________________ Jim Adams, Mayor ATTEST: Chrissy Serres, City Clerk 4.1(b) Crystal City Council work session minutes Jan. 11, 2018 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at 6:32 p.m. on Jan. 11, 2018 in Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the meeting to order. I.Attendance The city manager recorded the attendance for City Council members and staff: Council members present: Budziszewski, Deshler, Kolb, LaRoche and Parsons. Absent: Adams and Dahl. City staff present: City Manager A. Norris and Fire Chief S. Larson. II.Agenda The Council and staff discussed the following agenda items: 1.Statement of city manager evaluation summary 2.West Metro Fire-Rescue District update 3.City manager 2018 work plan 4.2018 city manager contract III.Adjournment The work session adjourned at 7:27 p.m. ________________________________ Jim Adams, Mayor ATTEST: Anne Norris, City Manager 4.1(c) Page 1 of 1 City of Crystal Council Meeting January 16, 2018 Applications for City License Rental – New 5313 Corvallis Ave N – Jeff Smith (Conditional) 5817 47th Ave N -- Jaclyn Blais (Conditional) Rental – Renewal 5232 Angeline Ct N – Emanuel K Ruedenberg 4601 Brunswick Ave N – Jim & Yvonne Hegedus (Conditional) 3817-3819 Colorado Ave N – Robert Anderson (Conditional) 4529 Colorado Ave N – JDA Group LLC 3038 Douglas Dr N – John P McGowan 2956 Florida Ave N – David Foss 3948 Idaho Ave N – IH2 Property Illinois, LP (Conditional) 5737 Kentucky Ave N – Kentucky Villa Apartments (Conditional) 5342 Louisiana Ave N – Steven Madore (Conditional) 3532 Major Ave N – Juniper Land Trust LLC (Conditional) 3224 Maryland Ave N – Andrew Berenberg 5412 Maryland Ave N – Grigoriy Vayntrub 5817 Quail Ave N – Dan Schwankl (Conditional) 5525 Regent Ave N – Endura Properties-Crystal (Conditional) 5755 West Broadway – 5755 W Broadway LLC (Conditional) 5930/40/50 West Broadway – Jacqueline Schmitz (Conditional) 3033 Wisconsin Ave N – Rachelle Ellis (Conditional) 5642 Xenia Ave N – Alberto Teran (Conditional) 3612 Yates Ave N – David Cheng (Conditional) 8033 34th Pl N – IH2 Property Illinois, LP (Conditional) 5925 36th Ave N – Proven Solutions LLC (Conditional) 6802 37th Ave N – Kevin Kreatz (Conditional) 5625 45th Ave N – John I Morey (Conditional) 6118 47th Ave N – Leo & James Rehmann 6617 52nd Ave N – Ripberger LLC (Conditional) 5427 54th Ave N – Joshua Brod (Conditional) 6922 58th Ave N – Cosco Property 4 (Conditional) 7206 58th Ave N – C & N Wescoe Bauman Tree Trimmer Bartlett Tree Experts 5558 Smetana Drive Minnetonka, MN 55343 Golden Leaf Tree Service 1400 Sumter Ave N Golden Valley, MN 55427 North Star Tree Care Inc 11951 Lake Rd Pierz, MN 56364 Pioneer Tree & Landscape 32294 93rd St Pierz, MN 56364 Rainbow Tree Company 11571 K-Tel Dr Minnetonka, MN 55343 Tim’s Tree Service 5612 Corvallis Ave N Crystal, MN 55429 4.2 CITY OF CRYSTAL RESOLUTION NO. 2018 - RESOLUTION ACCEPTING DONATIONS FROM CRYSTAL LIONS CLUB, DONATION BOXES, NORTH RIDGE OPERATOR, LLC AND WEST METRO FIRE-RESCUE DISTRICT WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution; and WHEREAS, said donations must be accepted by a resolution adopted by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the following donations: Donor Purpose Amount Crystal Lions Club Crystal Recreation (performing arts) $1,000 Donation boxes Crystal Police (K-9 Unit) $165.75 North Ridge Operator, LLC Crystal Recreation (senior holiday luncheon) $250 West Metro Fire-Rescue District Crystal Recreation (Becker Park concerts) $1,000 West Metro Fire-Rescue District Crystal Frolics $5,000 And BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks the above-named for their generous donations. Dated: Jan. 16, 2018 By: __________________________ Jim Adams, Mayor ATTEST: __________________________ Chrissy Serres, City Clerk 4.3 4.4 4.4 4.4 4.4 4.4 4.4 4.4 4.4 4.4 4.4 4.4 4.4 4.4 4.4 4.4 4.4 CCCRRRYYYSSSTTTAAALLL PPPOOOLLLIIICCCEEE DDDEEEPPPAAARRRTTTMMMEEENNNTTT “Service with Compassion, Integrity, & Professionalism” TO: Mayor and Council Members FROM: Stephanie K. Revering, Chief of Police CC: Anne Norris, City Manager DATE: January 10, 2018 SUBJECT: RESOLUTION APPROVAL ___________________________________________________________________________ MMEEMMOORRAANNDDUUMM Our city prosecutor utilizes just as we do certain data bases to obtain information. Attached is the Master Subscriber Agreement for the Minnesota Court Data Services which gives the authority to our prosecutor to obtain the information. We are asking for your approval of this resolution on the consent agenda as this has no cost effects to our budget. As always, please let me know if you have any questions. Thanks. 4.5 CITY OF CRYSTAL RESOLUTION NO. ______ RESOLUTION APPROVING MASTER SUBSCRIBER AGREEMENT FOR MINNESOTA COURT DATA SERVICES FOR GOVERNMENT AGENCIES WHEREAS, the City of Crystal, on behalf of its City Attorney, for the purpose of assisting in the efficient performance of its governmental duties as required or authorized by law or court rule in connection with any civil, criminal, administrative or arbitral proceeding in any Federal, State or local court, desires to enter into a Master Subscriber Agreement for Court Data Services, to use systems and tools available from the Minnesota Judicial Branch (the Court) for which the City is eligible, including MGA (Minnesota Government Access) and court records and documents through MNCIS (Minnesota Court Information System). NOW, THEREFORE, BE IT RESOLVED by the City Council of Crystal, Minnesota, as follows: 1. That Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies by and between the Court, acting through its Information Technology Division of State Court Administration, and the City of Crystal, on behalf of its City Attorney, is hereby approved. 2. That the City Attorney, or his or her successor, is designated the Authorized Representative. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by State Court Administration to maintain the City’s governmental access to the system and tools offered by the Court pursuant to the Master Subscriber Agreement. 3. That the Mayor and City Clerk for the City of Crystal are authorized to sign the Master Subscriber Agreement for Minnesota Court Data Services for Government Agencies. ADOPTED by the Crystal City Council this _____ day of _______________, 201__. CITY OF CRYSTAL By: ________________________________ Jim Adams, Mayor ATTEST: ______________________________ Chrissy Serres, City Clerk 4.5 4.5 4.5 4.5 4.5 4.5 4.5 4.5 4.5 4.5 4.5 4.5 4.5 4.5 4.5 6.1 6.1 6.2 To: City of Crystal City Council From: Gregory Frahm-Gilles, Access Veterinary Care Date: November 28, 2017 Re: Commercial Kennel Permit Application for 6225 42nd Avenue North The American Veterinary Medical Association estimates that about half of all pets do not have access to regular veterinary care. Cost is a major contributor, along with other factors such as convenience, schedules, education and personal choice. We hope to change that. Access Veterinary Care is a start-up veterinary clinic, focused on providing quality, affordable care to all income levels. Our unique business model allows our company to have significantly lower rates than the existing industry. Operating on a walk-in model (no appointments necessary) increases our efficiency and flexibility. We will be open later into the evening and on weekends as well. A main component of the business will be providing “urgent care” services, allowing families to use our business as a back-up if their primary veterinarian is too busy or closed. With these differences and others, our business aims to increase access to care. We believe that our main client base will be families that do not have a primary veterinarian. With that target, we will be able to enter the industry without being a direct competitor to the existing primary care providers and 24-hour emergency centers. While we will be set up to handle major medical concerns, hospitalization is not planned. All procedures will be done on an out-patient model as research is showing that pets recover just as effectively in the comfort of their own home. For those that are recovering with us during the day, we will have a variety of holding units in three different areas. Cats will have a dedicated recovery room to minimize their stress levels and promote healing. Small dogs will be kept in a bank of small kennels in our main treatment room. Large dogs will be kept in one of five larger, independent bays adjacent to our treatment area and near our outside bathroom area. Renovations are underway with a planned opening in late January. 6.2 CCCRRRYYYSSSTTTAAALLL PPPOOOLLLIIICCCEEE DDDEEEPPPAAARRRTTTMMMEEENNNTTT “Service with Compassion, Integrity, & Professionalism” TO: Mayor and Council Members FROM: Stephanie K. Revering, Chief of Police CC: Anne Norris, City Manager DATE: January 10, 2018 SUBJECT: POLICE EQUIPMENT REVOLVING FUND ___________________________________________________________________________ MMEEMMOORRAANNDDUUMM During the 2018 budget discussions, you were informed of the need to replace 3 patrol utility squads. As you know, we have the patrol fleet on a 4 year, 80,000 mile rotation schedule due to the wear and tear of police vehicles. Most police vehicles are sent to auction if we don’t repurpose them for other needs. We also discussed the purchase of sixteen body cameras to add to the nine that we purchased in 2017. We are asking for your approval of the resolutions which have been placed on the regular agenda of the January 16, 2018 council meeting. As always, please let me know if you have any questions. Thanks. 6.3 RESOLUTION NO. 2018- RESOLUTION APPROVING POLICE EQUIPMENT REVOLVING FUND EXPENDITURE FOR PURCHASE OF THREE POLICE PATROL UTILITY VEHICLES (Squad #’s: 211, 215, &216) WHEREAS, the City Manager's office has received and recommends approval of said appropriations, and WHEREAS, the appropriation is included in the 2018 Police Equipment Fund Budget, and WHEREAS, the City Council hereby acknowledges: 1. These police patrol vehicles will be equipped for use by police officers and community service officers. 2. The most suitable source of funding is the Police Equipment Revolving Fund. WHEREAS, the City has a State of Minnesota Purchasing Contract bid quote for police vehicles. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CRYSTAL hereby accepts the state bid quote and appropriates monies from the Police Equipment Revolving Fund for the purchase of three police patrol utility vehicles. Cost to include purchase of the utility vehicles as well as necessary replacement and installation of accessory equipment not to exceed $47,000 for the marked utility vehicles. For a total dollar amount of $141,000 for all three vehicles. Adopted by the Crystal City Council this 16th day of January 2018. ____________________________________ Jim Adams, Mayor ATTEST: _______________________________ Chrissy Serres, City Clerk 6.3 RESOLUTION NO. 2018- RESOLUTION APPROVING POLICE EQUIPMENT REVOLVING FUND EXPENDITURE FOR PURCHASE OF 16 BODY CAMERAS AND OTHER NECESSARY EQUIPEMENT FOR INSTALLATION PURPOSES WHEREAS, the City Manager's office has received and recommends approval of said appropriations, and WHEREAS, the appropriation is included in the 2018 Police Equipment Fund Budget, and WHEREAS, the City Council hereby acknowledges: 1.The body cameras will be utilized by Police Officers for recording video evidence and activity. 2. The most suitable source of funding is the Police Equipment Revolving Fund. WHEREAS, the City has an independent quote from Watchguard for the purchase of 10 body cameras and necessary equipment for installation NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CRYSTAL hereby accepts the independent bid quote and appropriates monies from the Police Equipment Revolving Fund for the purchase of the Watchguard Body Cameras for Law Enforcement Purposes. Cost to include purchase of the 16 body cameras at $1,500 a piece as well as necessary installation of accessory equipment not to exceed $25,000. Adopted by the Crystal City Council this 16th day of January 2018. ____________________________________ Jim Adams, Mayor ATTEST: _______________________________ Chrissy Serres, City Clerk 6.4 6.5 6.5 6.5 6.5 6.5 6.5 6.5 6.5 6.5 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: Jan. 12, 2018 City Council Second Work Session Agenda Jan. 16, 2018 Following the City Council meeting Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the second work session of the Crystal City Council was held at ______ p.m. on Jan. 16, 2018 in Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. I. Attendance Council Members Staff ____ Budziszewski ____ Norris ____ Dahl ____ Therres ____ Deshler ____ Gilchrist ____ Kolb ____ Ray ____ LaRoche ____ Revering ____ Parsons ____ Sutter ____ Adams ____ Serres II. Agenda The purpose of the work session is to discuss the following agenda items: 1. Review chapter 9 proposed changes 2. Financing for fire suppression systems 3. Blue Line quarterly update* 4. City manager monthly update 5. Constituent issues update 6. New business* 7. Announcements* III. Adjournment The work session adjourned at ______ p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531- 1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. PAGE 1 OF 4 _____________________________________________________________________ FROM: John Sutter, Community Development Director _____________________________________________________________________ DATE: January 11, 2018 TO: Anne Norris, Executive Director (for January 2, 2018 meeting) SUBJECT: City financing for installation of private fire suppression systems In 1996 the city adopted a policy enabling private parties to finance the installation of fire suppression systems as a special assessment. In 2005 the policy was broadened to include other types of fire protection equipment. The 1996 and 2005 policy resolutions are attached along with the petition form and a specific project resolution. In fall 2017 Councilmembers expressed an interest in the city doing more to encourage the installation of these systems, in part due to the number of old buildings in the city being passed over for new uses due to code-required sprinkler systems. Staff is proposing a modification of the existing program that would eliminate the interest for such special assessments but also shorten the term to 5 years. The Council will have an opportunity to discuss this item and ask questions of staff at the January 16 work session. At the February 5 meeting, staff intends to bring a resolution updating the program based on the following outline: A. Public Purpose  To reduce the potential for loss of life, not only for building occupants but also first responders  To preserve and enhance the value of real property  To prevent the emergence of blight in older buildings  To improve the utilization of older buildings to create jobs and economic opportunities  To counteract the combination of physical constraints, building age and market forces that make fire sprinklers infeasible for some properties B. Assumptions  Estimated commercial building retrofit cost of $6,000 fixed costs plus $3.50 psf (it’s approx. $2 psf for new residential construction)  Estimated cost to install new water service is $3,000 - $20,000 depending on type & location of water main, other utilities present, etc.  Estimated road restoration cost is $2,000 - $15,000 depending on location of water main, type of road, etc. COUNCIL STAFF REPORT Financing for Fire Suppression PAGE 2 OF 4 C. Proposed Parameters for City Financing  Payback via a special assessment requested by the property owner  5 year payback term (10 semiannual payments due with property taxes)  No interest charge (interest rate risk to the city is minimal due to term being shortened from 10 years to 5)  City financing would be limited to 25% of the parcel’s most recent Henn Co Estimated Market Value, or 25% of the parcel’s appraised value if the property is tax-exempt  City financing would also be capped at $100,000 per parcel  Minimum project size is $10,000  City self-finances out of EDA fund balance  City may deny an application or suspend the program (not accept new applications) if it determines that the fund balance is getting too low  City may modify the program to charge interest for new applications if the interest rate environment changes  Applicant must provide $2,000 escrow ($5,000 if the property is tax exempt and we have to get an appraisal) to cover the city’s actual expenses (city attorney, recording fees, appraisal cost if applicable, etc.) D. Hypothetical Projects 6404 56th (Top Hat Theater, includes basement) - Estimated cost $85,400 ($50,400 sprinklering + $20,000 water service + $15,000 road restoration) - Maximum city financing: $62,600 (25% of $248,000 EMV) - Owner cash portion: $22,800 (estimated cost less amount to be financed as a special assessment) - Owner semiannual payment: $6,260 (twice per year for 5 years) PAGE 3 OF 4 6016 42nd (former Emerald Cleaners, currently vacant) - Estimated cost $49,400 ($14,400 sprinklering + $20,000 water service + $15,000 road restoration) - Maximum city financing: $47,750 (25% of $191,000 EMV) - Owner cash portion: $1,650 (estimated cost less amount to be financed as a special assessment) - Owner semiannual payment: $4,775 (twice per year for 5 years) PAGE 4 OF 4 3537 Douglas Dr (hypothetical expanded Milton’s) - Estimated cost $57,750 ($22,750 sprinklering + $20,000 water service + $15,000 road restoration) - Maximum city financing: $57,750 (25% of $862,000 EMV would be $215,500) - Owner cash portion: $0 (estimated cost less amount to be financed as a special assessment) - Owner semiannual payment: $5,775 (twice per year for 5 years) 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov CITY MANAGER WORK PLAN MONTHLY CHECK IN – JANUARY 2018 Objectives: - Strategic leadership for achievement of Council goals o Thriving Business Climate  City Code update in process – UDC (former zoning code) approved 1/2/18  2018 EDA project – Bass Lake Road streetscape update o Create Strong Neighborhoods  Crystal Ball and Neighbors Helping Neighbors  Code enforcement – on-going  Implementation of Master Parks System Plan – Welcome Park  Marketing new vendor for home improvement loans/rebates  Vacant EDA lots being sold for new single family homes o Fiscally sound and stable policies and procedures – see Financial Management below - Financial Management o Long term financial planning:  2/5/18 work session – continue the discussion, including 2-year budgets o Space needs study – PD and City Hall - underway - Service delivery o Monthly check in with Council o Constituent Issues – prompt response and resolution – on-going o Closed constituent issues – monthly report o Updated city manager goals to be reviewed 1/11/18 - Media Relations o April work session – discuss Public Safety and critical incidents – how information is shared, what information is shared o Review and update media protocol – 2nd quarter Please hand this form to the City Clerk before the meeting begins. 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