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2018.01.02 Council Meeting Agenda 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov City Council Meeting Agenda Jan. 2, 2018 7 p.m. Council Chambers The city manager’s comments are bolded. 1. Call to Order, Roll Call and Pledge of Allegiance 2. Approval of Agenda The Council will consider approval of the agenda. 3. Appearances 3.1 Presentation of Crystal Sparkles awards by the Mayor and representatives of the Light of Crystal and West Metro Fire (WMF) Auxiliary. (Breeka Li Goodlander of the Light of Crystal and Wendy Grimes of the WMF Auxiliary will be present.) 3.2 Presentation of Beyond the Yellow Ribbon Gold Star Family Memorial.** 3.3 Presentation by SUPERVALU about upcoming Cub Foods remodel.** 4. Consent Agenda The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 4.1 Approval of the minutes from the following meetings: a. The regular City Council meeting on Dec. 19, 2017. b. The regular City Council work session on Dec. 19, 2017. 4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 4.3 Approval of designating the Sun Post as the primary legal newspaper and the Star Tribune as the secondary legal newspaper for the City of Crystal in 2018. 4.4 Approval of the following annual city appointments for 2018:** a. Hennepin County Recycling Group (HRG): City Manager Anne Norris. b. Local Government Information Systems (LOGIS) Board Member and alternate: Board Member – City Manager Anne Norris and alternate – Assistant City Manager Kim Therres. c. Northwest Suburbs Cable Communications Commission members: Council Member Julie Deshler and City Manager Anne Norris. d. Pets Under Police Security (PUPS) Board Member and alternate: Board Member – Deputy Chief Doug Leslin and alternate – Police Chief Stephanie Revering. Crystal City Council Meeting Agenda Jan. 2, 2018 Page 2 of 7 4.5 Approval of a resolution appointing Mark Ray to the Bassett Creek Watershed Technical Advisory Committee. 4.6 Approval of a resolution appointing Mark Ray to the Shingle Creek Watershed Technical Advisory Committee. 5. Open Forum (The City Council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought before the Council during Open Forum. The Council may place items discussed during Open Forum onto subsequent council meeting agendas.) 6. Regular Agenda 6.1 The Council will consider approval of disbursements over $25,000 submitted by the finance department to the city council, a list that is on file in the office of the finance department. Recommend approval of disbursements over $25,000 . 6.2 The Council will consider a commercial kennel license at 6225 42nd Avenue North. A veterinary clinic is in the process of opening in the building at 6225 42nd Avenue North and part of the practice will include a commercial kennel. Animal Control Offi cer Tom Mahan has inspected the proposed clinic and kennel area and recommends approval of the commercial kennel license upon receipt of a Certificate of Occupancy from the Building Official. Prior to acting on the kennel license, the Council should take any comments from neighbors of the clinic. 6.3 The Council will consider closure of Welcome Avenue between 46th and 47th Avenues. In November the City Council reviewed the preliminary Park System Master Plan including plans for Welcome Park. In order to construct a new lighted field in the northeast corner of the park, additional property is needed, currently the Welcome Avenue right of way. Welcome Avenue is a state aid road so the Council will have future additional actions to consider relating to that designation. Welcome Park neighborhood neighbors were notified of the Council’s consideration of this matter. The City Council needs to authorize proceeding with closing this one block segment of Welcome in order to begin design plans for the park improvements. 6.4 The Council will consider a resolution authorizing an agreement with WSB & Associates for Phase I design services for Welcome Park. Crystal City Council Meeting Agenda Jan. 2, 2018 Page 3 of 7 As discussed at a recent work session, design of the Phase 1 Welcome Park improvements needs to begin so that work can be completed by spring 2019. Recommend authorizing execution of an agreement with WSB & Associates for this design work. 6.5 The Council will consider a resolution designating Wells Fargo Bank, N.A. (Crystal branch) as the city’s official depository and Wells Fargo and RBC as the official investment brokers for the year 2018. The city annually has to designate an official depository. Recommend approval of the resolution designating Wells Fargo as the city’s official depository and Wells Fargo a nd RBC as the city’s official investment brokers. 6.6 The Council will consider the following annual council appointments for 2018: a. Mayor Pro Tem: b. Council liaison to Environmental Quality Commission: c. Council liaison to Parks and Recreation Commission: d. Council liaison to Planning Commission: e. Council representative to the Quad Cities Beyond the Yellow Ribbon Committee: f. Council liaison to the Community Outreach Task Force: The Mayor’s recommendations will be available at the January 2 meeting. 6.7 The Council will consider a resolution to purchase a replacement skid steer. The 2018 PIR includes $65,000 for the purchase of a replacement skid steer for the Streets division. Recommend approval of this replacement purchase. 6.8 The Council will consider a resolution to purchase a replacement loader. The 2018 PIR includes $220,000 for the purchase of a replacement loader and related equipment for the Streets division. Recommend approval of this replacement purchase. 6.9 The Council will consider a resolution to purchase a replacement trackless broom. The 2018 PIR includes $8,000 for the purchase of replacement trackless broom for the Streets division. Recommend approval of this replacement purchase. 6.10 The Council will consider a resolution to purchase a replacement mower. The 2018 PIR includes $58,000 for the purchase of a replacement mower for Parks. Recommend approval of this replacement purchase. Crystal City Council Meeting Agenda Jan. 2, 2018 Page 4 of 7 6.11 The Council will consider a resolution to purchase a replacement tractor. The 2018 PIR includes $85,000 for the purchase of a replacement tractor for the Parks division. Recommend approval of this replacement purchase. 6.12 The Council will consider a resolution to purchase replacement sanitary sewer lids. The 2018 Utilities CIP includes $120,000 to purchase replacement sanitary sewer lids, in part to help with inflow and infiltration. Recommend approval of this purchase. 6.13 The Council will consider a resolution to install a backup generator at the Welcome sanitary sewer lift station. The 2018 Utilities CIP includes $50,000 for the installation of a back-up generator at the Welcome lift station. Recommend approval of this purchase. 6.14 The Council will consider a resolution to purchase a sanitary sewer lift station pump. The 2018 Utilities CIP includes $20,000 for the purchase of a back-up pump for the south lift station. Recommend approval of this purchase. 6.15 The Council will consider a resolution for professional services for the enhanced crosswalk at 36th Ave. and Welcome Ave. Since receiving several resident comments/complaints about the pedestrian crosswalk at Welcome and 36th, the Public Works Director has been researching possible enhanc ements. Recommend approval of authorizing hiring TranSmart to evaluate the potential enhancements for this pedestrian crossing. 6.16 The Council will consider a resolution authorizing the contract with SafeStep, LLC for the sidewalk trip hazard removal project. Each year the city evaluates public sidewalks for tripping hazards due to heaving and tree roots and repairs those identified areas. Last year, the Council authorized hiring a contractor to repair these areas and staff is recommending SafeStep be hired again in 2018 to continue this work. 6.17 The Council will consider a resolution authorizing the purchase of the flas hing yellow arrow and vehicle detection equipment (36th and Winnetka). The Public Works Director has been working with Hennepin County to have flashing yellow arrows installed at certain intersections. In 2018, New Hope will be doing work on the 36 th Crystal City Council Meeting Agenda Jan. 2, 2018 Page 5 of 7 and Winnetka intersection and will be installing flashing yellow arrows and vehicle detection equipment; Crystal will share in the costs of this equipment. Recommend approval of this purchase. 6.18 The Council will consider an agreement with WSB & Associates for design services for Becker Park redesign. As the Council is aware, the city received significant grant funds for storm water improvements at Becker Park. This work is scheduled to be done starting in summer 2018 (after the 2018 Frolics). Since the park will be unusable during the stormwater improvement project, it makes sense to restore the park consistent with the recently approved Park System Master Plan. The first step is to hire a consultant, WSB & Associates, to do the design work for the park portion of this project. Recommend approval of executing an agreement with WSB & Associates for this work. 6.19 The Council will consider second reading and adoption of an ordinance approving a Unified Development Code (UDC) to replace zoning, subdivision and sign ordinances and a resolution for summary publication. The City Council approved the first reading of the ordinance establishing a Unified Development Code (UDC) to replace Chapter 5 (Zoning Code) and subdivision and sign ordinances. Recommend approval of the second reading of the UDC and the resolution for summary publication. 6.20 The Council will consider a resolution adopting a list of approved trees as referenced in the UDC. The Unified Development Code references a list of approved trees. Rather than including that list in the Code, the list is adopted by resolution so it can be changed as needed. Recommend approval of the approved tree list. 6.21 The Council will consider a contract with the City of Brooklyn Park for health inspection services in 2018. Crystal has contracted with the city of Brooklyn Park for health inspection services for many years. While these services aren’t needed often, they are critical when they are needed. Recommend approval of the contract with Brooklyn Park for health inspection services in 2018. 6.22 The Council will consider a resolution appointing the firm BerganKDV for auditing services for the 2017 financial statements. Crystal City Council Meeting Agenda Jan. 2, 2018 Page 6 of 7 The city has a multi-year proposal from BerganKDV for auditing services. Recommend approval of the resolution appointing BerganKDV to conduct the 2017 financial audit and prepare related documents. 7. Announcements a. The City Council will have a work session on Thursday, Jan. 11 at 6:30 p.m. in Conference Room A at City Hall. b. City offices will be closed on Monday, Jan. 15 in observance of the Martin Luther King Jr. holiday. c. The next Citizen Input Time is Tuesday, Jan. 16 at 6 p.m. in Conference Room A at City Hall. d. The next City Council meeting is Tuesday, Jan. 16 at 7 p.m. in the Council Chambers at City Hall. e. Crystal Business Association meets on Wednesday, Jan. 17 at 8:30 a.m. at Crystal Public Works, 5001 West Broadway. f. Neighbors Recognizing Neighbors nominations are being accepted until Wednesday, Feb. 14. Forms are available on the city website and at the Crystal Community Center. Selected neighbors will be recognized at the Crystal Ball on Saturday, March 24 at the Crystal Community Center. g. The Crystal Ball will be held Saturday, March 24, 2018 at Crystal Community Center. Tickets are available at the Crystal Community Center and city’s website at www.crystalmn.gov. h. Girl and Boy Scout troops are invited to lead the pledge at City Council meetings. Troops who are interested may contact city staff for information. i. City Council meetings and work sessions are open to the public. Current and previous meetings are available for viewing and listening at www.crystalmn.gov. 8. Adjournment 9. Jan. 2, 2018 Meeting Schedule Time Type of meeting Location 6:15 p.m. First City Council work session to discuss:  Continue city manager evaluation* ** * This portion of the work session may be closed pursuant to Minnesota Statutes, section 13D.05, subdivision 3(a) for the purpose of evaluating the performance of the city manager. Conference Room A Crystal City Council Meeting Agenda Jan. 2, 2018 Page 7 of 7 7 p.m. City Council meeting Council Chambers Following the City Council meeting Economic Development Authority (EDA) meeting to consider:  Election of officers  Public hearing - approval of the sale of an EDA lot at 4724 Lakeland Ave. N. for construction of a new single family home  Tentative acceptance of a proposal from Novak- Fleck to purchase the EDA lot at 5573 Zane Ave. N.  Amended bylaws Council Chambers Following the EDA meeting Second City Council work session to discuss:  Annual review of Council rules  Draft of updated City Code, Chapter 8  Constituent issues update  New business**  Announcements** Conference Room A ** Denotes no supporting information included in the packet. Have happy, safe holidays! City offices are closed on Monday, December 25 and January 1 in observance of Christmas and New Year’s Day holidays. See you next year.