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2017.10.12 Work Session Packet Posted: Oct. 6, 2017 City Council Work Session Agenda Oct. 12, 2017 6:30 p.m. Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at ______ p.m. on Oct. 12, 2017 in Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. I. Attendance Council Members Staff ____ Dahl ____ Norris ____ Deshler ____ Gilchrist ____ Kolb ____ Olson ____ LaRoche ____ Revering ____ Parsons ____ Sutter ____ Adams ____ Budziszewski II. Agenda The purpose of the work session is to discuss the following agenda items: 1. Section 1306 of Building Code – Fire Suppression Systems 2. Comprehensive Plan Update review process 3. Quarterly Blue Line Update * * Denotes no supporting information included in the packet. III. Adjournment The work session adjourned at ______ p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531- 1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Page 1 of 1 _____________________________________________________________________ FROM: John Sutter, Community Development Director _____________________________________________________________________ DATE: October 5, 2017 TO: Anne Norris, City Manager (for October 12 work session) SUBJECT: Building Code Chapter 1306 – Fire Suppression Systems Discuss potential adoption of Subpart 3 to supplant Subpart 2 The city has adopted Chapter 1306 of the state building code including Subpart 2 (§2) pertaining to fire suppression systems (sprinklers). Under §2 “Existing and New Buildings”, when a change in occupancy of a tenant space within a multi-tenant building triggers a sprinklering requirement, the entire building must be sprinklered not just the tenant space. Other cities that have adopted §2 include Brooklyn Park, Columbia Heights, Coon Rapids, Edina, Golden Valley, Hopkins, New Hope, St. Louis Park and Wayzata. As an alternative to §2, the city could replace it with Subpart 3 (§3). While the text of §3 is almost identical to §2, its title “New Buildings” suggests that it is intended to have a different effect. A common interpretation of §3 has been that a change in occupancy would only trigger a sprinklering requirement for the tenant space with the change in use, not the entire building. Cities that have adopted §3 include Fridley, Maple Grove, Maplewood and Plymouth. Concerns have been expressed about §2 discouraging new business investment in older multi-tenant buildings within the city due to the cost of sprinklering an entire building due to a change in one of its tenant spaces. Based on the guidance from West Metro, staff would support adoption of §3 to replace §2 so that the sprinklering requirement would only apply to the tenant space with the change in use. West Metro has confirmed that they would interpret §3 in this manner. For additional information, please see the attached memo and spreadsheet from West Metro Fire Rescue District. Council discussion and direction to staff is requested. COUNCIL STAFF REPORT Building Code Chapter 1306 Fire Suppression Systems M E M O R A N D U M DATE: September 26, 2017 TO: John Sutter, City of Crystal Community Development Director FROM: Shelby Wolf, WMFRD Deputy Fire Marshal Sarah Larson, WMFRD Chief RE: Interpretation of Chapter 1306 of the State Building Code The City of Crystal has adopted Chapter 1306, Special Fire Protection Systems. This is an optional chapter of the Building Code. The sprinkler system requirements of this chapter, if adopted, must be adopted with the selection of either subpart 2 or 3, without amendment. The City adopted Subpart 2. Existing and new buildings. Automatic sprinkler systems for new buildings, buildings increased in total floor area (including the existing building), or buildings in which the occupancy classification has changed, must be installed and maintained in operational condition within the structure. The requirements of this subpart apply to structures that fall within the occupancy classifications established in part 1306.0030, items A to D. Exception: The floor area of minor additions that do not increase the occupant load does not have to be figured into the square footage for occupancy classifications established in part 1306.0030, items A to D. Subpart 2 requires the entire building to be sprinklered if it is an Assembly Occupancy, there is a change in use, or an increase in gross square footage outlined in the attached document 1306.0030. The other option is Subpart 3. New buildings. Automatic sprinkler systems for new buildings, additions to existing buildings, or buildings in which the occupancy classification has changed must be installed and maintained in operational condition within the structure. The requirements of this subpart apply to structures that fall within the occupancy classifications established in part 1306.0030, items A to D. Exception: The floor area of minor additions that do not increase the occupant load does not have to be figured into the square footage for occupancy classifications established in part 1306.0030, items A to D. There is no consensus at the State as to the requirements of Subpart 3. A common interpretation has been that this section only required sprinklers in the new addition of a building, not the existing building, and in a space that has had a change in use in a multi-tenant building, not the entire building. At this time this remains an acceptable interpretation. However, the actual text of subpart 3 reads almost identically to subpart 2 in that the entire building would have to be sprinklered if there is a new addition or a change in use, and some officials interpret it this way. The state has no official interpretation at this time. It is important to keep Chapter 1306 as it greatly benefits the fire department and the city. The potential increase in fire protection and safety to the occupants, visitors, owners and first responders is the greatest advantage. This is especially true with a paid, on-call fire department whose first engine on scene response times are longer than that of a full-time fire department. 1306 reduces the thresholds, outlined in Chapter 9 of the Building Code, where fire suppression is required within buildings or tenant spaces. All 'A' type spaces and almost all other occupancy types that have 2,000 square feet or more are required to have suppression under Chapter 1306. If the City were to adopt subpart 3 instead of subpart 2, West Metro Fire-Rescue District would interpret subpart 3 as only requiring sprinklers in a new addition or part of an existing building with a change in use, not the whole building. Jusisdictions Using Optional Building Code 1306 Name of City Adopted 1306 Subp 2 Adopted 1306 Subp 3 Comments Brookly Park Yes To get fire spirnklers into existing buildings. They had a big daycare issue. Columbia Heights Yes The recommendation from their department was to include the modifications to existing buiidings and change of occupancies Coon Rapids Yes They believed the value of getting fire sprinklers installed in as many buildings as possible to stop the fire as soon as it starts, with is a life safety issue for both the occupants and responding firefighters. Edina Yes Due to having fire sprinklers in a buildling the fire will be out before the fire department arrives. Fridley Yes It makes everything easier in the fire and building world. Basically everything will get sprinklered. It keeps people safe and allows them to get out of the building, and fire are out by the time the fire department arrives. Golden Valley Yes They adopted 1306 but never adopted a sub section. They are now looking at subp. 2. They believed the value of getting fire sprinklers installed in as many buildings as possible to stop the fire as soon as it starts, with is a life safety issue for both the occupants and responding firefighters. It will also update some of the older buildings and make them safer for everyone. Hopkins Yes Adopting it enables us as a jurisdiction get fire protection and monitoring in buildings that we would never have the opportunity to do so if we had not adopted it. Also, safety to the employees, occupants, visitors, owners and first responders increases greatly in the building that have had fire suppression systems put in vie 1306. The protection of property that this code provision allows, can be extremely beneficial to property owners as well due to lack of loss in a fire situation. Jusisdictions Using Optional Building Code 1306 Maple Grove Yes The City of Maple Grove adopted Special Fire Protection Systems, 1306 with Subp. 3 because they did not want to be completely retroactive. Subp. 3 is for new buildings primarily and only applies to existing buildings when the occupancy classification has changed to a more hazardous use pursuant to the Minnesota State Building Conservation Code or when there is an addition to an existing building unless it is a minor addition. Maple Grove felt this was a more conservative approach where existing buildings were concerned. City of Maplewood Yes Due to having fire sprinklers in a buildling the fire will be out before the fire department arrives. City of New Hope Yes We were able to deal with the existing buildings. Most frequent buildngs will be existing and a change of use. City of Plymouth Yes There was a lot of impute from the staff. It was very political with business owners/council. Cost was a key factor why subp 2 was not adopted. Water pressure and supply was an issue isn some areas of the city where they could not make it work without putting a fire pump in or tank. St. Louis Park Yes Keep fire damage down and insurance ratings down.Wayzata Yes I tried to get comments. No one emailed or called me back. Brooklyn Center No No They have not adopted 1306 at this time. They are currently looking at adopting 1306.Robbinsdale No No It was never adopted before so they just kept it the same. 1 _____________________________________________________________________ FROM: Dan Olson, City Planner DATE: October 5, 2017 TO: Anne Norris, City Manager (for October 12 meeting) SUBJECT: Discuss process to update the 2040 Comprehensive Plan A. BACKGROUND As required by state statute 473.864, the city of Crystal is required to update its Comprehensive Plan every ten years. The next update is due by December 31, 2018. The purpose of this report is to outline a process to complete this update. Attachment: A. Calendar of key dates for Comprehensive Plan update Process Overview The current 2030 comprehensive plan was adopted by the City Council in 2011. Staff proposes to update this plan to reflect current information and to reduce the size of the document as much as possible. The update will be done in-house by staff rather than retaining a planning consultant to complete the work as many cities have done. Staff will work with the Planning Commission to review drafts of the various chapters of the plan at several work sessions from November 2017 to March 2018. According to state statute 462.355, the Planning Commission is the entity that is responsible for holding the public hearing and making a recommendation of a f inal plan to the City Council. The plan update needs to be substantially completed by May 1 st so that it can be sent to adjacent jurisdictions for their review. State statute requires that these adjacent jurisdictions are given six months to review the draft. These jurisdictions are:  Cities of Brooklyn Center, Brooklyn Park, Golden Valley, Minneapolis (public water supply related), New Hope, and Robbinsdale  Hennepin County COUNCIL STAFF REPORT 2040 Comprehensive Plan Update 2  School District 281  Bassett Creek and Shingle Creek watershed management organizations  Three Rivers Park District  Minnesota Department of Transportation (MnDOT)  Minnesota Department of Natural Resources (DNR)  Metropolitan Airports Commission (MAC) Public Input on the Plan To receive public input on the plan, staff proposes the following:  A page will be created on the city’s website to provide information on the plan update and provide a means for the public to provide comments on the plan on an on-going basis. This page will be promoted through the city newsletter and social media. The Planning Commission will review public comments at each work session.  Two public hearings will be held by the Planning Commission to formally receive community input. The first public hearing will be held in early April 2018 prior to the distribution of the plan to adjacent jurisdictions. The second public hearing will be held in November 2018 prior to the City Council authorizing submittal of the final plan to the Metropolitan Council. Proposed Timeline for Completion The following is a proposed timeline for completing the comprehensive plan update (see also attachment A): Nov 2017 – March 2018: Planning Commission work sessions March 20, 2018: City Council work session to review the draft plan April 9, 2018: Planning Commission holds first public hearing May 1, 2018: City Council meeting to review public comments and to authorize submittal of the plan to adjacent jurisdictions May 4, 2018: As required by state statute 473.858, distribute the draft plan to adjacent jurisdictions for their review. At the same time, the plan will be submitted to the Metropolitan Council for a preliminary review. November 5, 2018: City Council meeting to review comments from adjacent jurisdictions. This meeting may be held earlier if the city receives all the comments before the six month deadline. November 13, 2018: Planning Commission holds second public hearing 3 December 4, 2018: City Council meeting to authorize submittal of the final pla n to the Metropolitan Council After the Metropolitan Council approves the plan in 2019, a City Council meeting will be held to officially adopt the plan. B. REQUESTED ACTION This agenda item is being presented so the Council may provide direction on the proposed process to update the city’s comprehensive plan. Attachment A Date Public Comment from website Formal Public Comment Planning Commission Meetings City Council Meetings November, 2017 Work session December, 2017 Work session January, 2018 Work session February, 2018 Work session March, 2018 Work session March 20, 2018 April, 2018 April 9, 2018 May, 2018 May 1, 2018 June, 2018 July, 2018 August, 2018 September, 2018 October, 2018 November, 2018 November 13, 2018 December, 2018 December 4, 2018