2017.10.03 Work Session Packet (1st)
Posted: Sept. 29, 2017
City Council
First Work Session Agenda
Oct. 3, 2017
6:15 p.m.
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the work session of the Crystal City Council was held at ______ p.m. on
Oct. 3, 2017 in Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota.
I. Attendance
Council Members Staff
____ Dahl ____ Norris
____ Deshler ____ Therres
____ Kolb ____ Gilchrist
____ LaRoche ____ Revering
____ Parsons ____ Ray
____ Adams ____ Sutter
____ Budziszewski ____ Serres
II. Agenda
The purpose of the work session is to discuss the following agenda item:
1. 2018 capital budgets
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-
1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
October 3, 2017
Establish Internal Service Funds for IT, fleet
and buildings moving toward the council
goal of pay as you go for all capital needs.
Establish Park Improvement Fund to track,
monitor and implement Parks Master Plan.
Consolidate Street Improvement and Street
Construction funds into a single fund.
The PIR fund finances the capital improvements for all except major buildings, street construction/ improvement and police PERF.
The PIR fund finances components of IT with other costs distributed to individual departmental budgets.
The PIR fund finances building improvements for city buildings.
2018 projected revenue does not cover costs of PIR capital improvements anticipated in 2018 –primary capital is for the first phase of the parks master plan.
The PIR fund reserves should be allocated to capital funds
and fund types including Internal Service Funds for IT,
buildings and fleet and Capital Project Funds for park
improvements and streets.
Allocation of reserves to be based on 5-year capital
spending projections and 5-year anticipated revenues
(excluding Parks Master Plan and general government
anticipated expenditures).
If Internal Service Funds are established, departmental
expenditures will be eliminated and costs replaced with an
allocation from each Internal Service Fund.
Budgetary controls are strengthened due to centralization of
purchases.
Total cash reserves = $7,817,653
PIR Fund includes:
◦Administration
◦Elections
◦Finance
◦City Buildings
◦Street Improvements(fleet/equipment)
◦Parks (capital and fleet/equipment)
◦Swimming Pool/Waterslide
◦Community Center
NOTE: Special assessments receivable and note receivable will be
allocated based on original source.
IT Internal Service Fund
Fleet Internal Service Fund
Major Building Replacement/Building Internal
Service Fund Conversion
Street Maintenance/Street Reconstruction
combination
Park Improvement Capital Project Fund
PIR Fund reserves distributed to new capital project and
internal service funds.
Proposed Distribution:
* 1% property tax increase projected in 2019; 1% property tax levy projected in 2020.