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2017.08.15 Council Meeting Agenda City Council Meeting Agenda August 15, 2017 7 p.m. Council Chambers The city manager’s comments are bolded. 1. Call to Order, Roll Call and Pledge of Allegiance Girl Scout Troop 16218 will lead the Pledge of Allegiance. 2. Approval of Agenda The Council will consider approval of the agenda.* 3. Appearances 3.1 Karsten Nelson of West Metro Fire-Rescue District Firefighters Relief Association.* 3.2 Chief Revering will recognize Reserve Captain Nathan Betters on his promotion. 3.3 Chief Revering will present the Chief’s Award to Hennepin County Dispatcher Ashley Jacobson. 3.4 CenterPoint Energy will present Crystal Police Department with a $2,500 grant for a mobile police radio. 3.5 Chief Revering will recognize Officer Andy Robles for his MADD Award and DWI All- Star Award. 3.6 Hennepin County staff will present the City of Crystal with the Most Active Community Award for the city’s participation in the Step To It Challenge. 4. Consent Agenda The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 4.1 Approval of the minutes from the following meetings: a. The regular City Council meeting on July 18, 2017. b. The regular City Council work session on July 18, 2017. c. The regular City Council work session on August 10, 2017. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Crystal City Council Meeting Agenda August 15, 2017 Page 2 of 6 4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 4.3 Approval of a resolution accepting the following donations: a. $76.45 from Chipotle Mexican Grill for Crystal Police Explorers. b. $500 from Crystal Frolics for Crystal Recreation Senior Card Tournament. c. $20,000 from VFW Post 494 for Crystal Frolics. d. $1,000 from West Metro Fire-Rescue District Firefighters Relief Association for Crystal Airport Open House. 4.4 Approval of a solicitor license for Vytene Pranyte from July 23 – Aug. 21, 2017, selling educational books on behalf of Southwestern Advantage (this license was pre- approved by City Manager Anne Norris on July 18, 2017). 4.5 Approval of a special permit to serve wine and beer at Lions Valley Place Park for a party on Aug. 26, 2017, from 5 – 10 p.m., submitted by Keily Preciado Garcia. 4.6 Approval of a special permit for wine and beer at Bassett Creek Park on Nov. 18 and 19, 2017, from 10 a.m. – 5 p.m., submitted by Ryan Larson of Birchwood Bike and Racing Team, for the State Cyclocross Championships. 4.7 Approval of a resolution ordering preparation of an assessment roll, declaring the amount to be assessed and setting the date for 2017 delinquent accounts. 4.8 Approval of a Joint Powers Agreement with the City of Minneapolis for the 2018 Super Bowl (police services). 5. Open Forum (The City Council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought before the Council during Open Forum. The Council may place items discussed during Open Forum onto subsequent council meeting agendas.) 6. Regular Agenda 6.1 The Council will consider approval of disbursements over $25,000 submitted by the finance department to the city council, a list that is on file in the office of the finance department. Recommend approval of disbursements over $25,000. Crystal City Council Meeting Agenda August 15, 2017 Page 3 of 6 6.2 The Council will consider plans and specifications and authorizing advertisement for bids for a train horn quiet zone at the Douglas Dr. and West Broadway crossings of the Canadian Pacific railway. In anticipation of approval by the FRA of the proposed quiet zone design plans, recommend approval of the plans and specifications and authorizing advertising for bids for this project. Staff is hopeful the improvements can be made before the end of the year. 6.3 The Council will consider a resolution authorizing closing part of 51st Pl. west of Douglas Dr. to facilitate quiet zone improvements. As discussed in work sessions, part of the design for the quiet zone at Douglas Drive requires the closure of a part of 51st Place west of Douglas. Recommend approval of the resolution authorizing this closure as part of the quiet zone improvement. 6.4 The Council will consider second reading and adoption of an ordinance amending city code provisions for telecommunications equipment in the right-of-way and a resolution approving summary language for publication. At its July 18 meeting, the Council approved the first reading of an ordinance amending the right of way and zoning sections of the City Code to address recent legislative changes governing placement and location of small cell telecommunications equipment. Recommend approval of the second reading of the ordinance making these changes to the City Code as well as approving summary language for publication. 6.5 The Council will consider first reading of an ordinance amending Chapter 6 of the City Code. At its July work session, the City Council reviewed proposed changes to Chapter 6 of the City Code to update and simplify it and remove outdated provisions. Recommend approval of the first reading of the ordinance amending Chapter 6 of City Code. 6.6 The Council will consider first reading of an ordinance amending Section 211 of the City Code. Crystal City Council Meeting Agenda August 15, 2017 Page 4 of 6 Earlier this year the City Council discussed indexing Council salaries to some regional benchmark. At its July work session, the Council discussed using the percentage increase to the compensation limit established annually by the Minnesota Office of Management and Budget for local government employees as the index. Recommend approval of the first reading of an ordinance making this the adjustment for Council salaries. 6.7 The Council will consider approval of prosecuting attorney services agreement for 2018. Crystal has contracted with MacMillan, Wallace & Athanases, PLLC, for many years for prosecuting attorney services and the current contract expires at the end of 2017. MacMillan, Wallace and Athanases will continue the 2017 rates for a 2018 contract. Recommend approval of authorizing execution of a contract for 2018 with MacMillan, Wallace & Athanases, PLLC, for prosecuting attorney services. 6.8 The Council will consider approval of 2018 West Metro Fire-Rescue District budget. The West Metro Fire Rescue District Board approved its 2018 budget at its July 12 meeting. The recently amended joint powers agreement requires both city councils to approve the budget by August 31. The total 2018 WMFRD budget (general fund and capital) is $2,295,850.00, an increase of $105,350 (4.8%) from the 2017 budget. The increase is due primarily to salaries, workers comp insurance, legal fees, communications, financial services, and increasing the contribution to the capital fund by $20,000 in order to fully fund future capital needs. According to the District funding formula, Crystal’s share of the 2018 budget is 49.8146% of the costs, or $1,143,668, an increase of $59,397, over Crystal’s share in 2017. Recommend approval of the 2018 West Metro Fire Rescue District 2018 budget. 6.9 The Council will consider a resolution awarding the sale of General Obligation Improvement Bonds, Series 2017A, in the original aggregate principal amount of $4,955,000; fixing their form and specifications; directing their execution and delivery; and providing for their payment. At its July meeting, the Council authorized the issuance and sale of bonds for Phase 16 of street reconstruction. Paul Steinman of Springsted will be at the meeting to provide a recommendation for the award of the bond sale. Crystal City Council Meeting Agenda August 15, 2017 Page 5 of 6 7. Announcements a. Crystal Business Association meets on Wednesday, Aug. 16 at 8:30 a.m. at Crystal City Hall. b. The City Council will hold a budget work session on Thursday, Aug. 17 at 6:30 p.m. in the Community Room at City Hall. c. Three Rivers Bassett Creek Regional Trail Grand Opening Event is on Thursday, Aug. 24 at 3 p.m. at Valley Place Park. d. Beacon Academy will hold a ribbon cutting on Monday, Aug. 28 for their new facility at 3415 Louisiana Ave. N. e. Full Proof Ministry is hosting a Community Civic Day on August 26, 11 a.m. – 4:30 p.m. at 4835 West Broadway. f. The next city council meeting is Tuesday, Sept. 5 at 7 p.m. in the Council Chambers at City Hall. g. 2017 Diaper Need Awareness Week is from Sept. 25 – Oct. 1. Donate diapers all September at the Crystal Community Center. h. 3rd Annual Run for Rocco Fundraiser is on Saturday, Sept. 30 at Bassett Creek Park; 8:30 a.m. Kids Race; 9 a.m. Run/Walk. i. Kids Garage Sale is on Saturday, Sept. 30 from 8:30 a.m. – noon at Crystal Community Center. j. Special Materials Drop Off Day is on Saturday, Oct. 14 from 8 a.m. – 3 p.m. at the Brooklyn Park Operations and Maintenance Facility. k. West Metro Fire-Rescue District Open House is on Saturday, Oct. 14 from 9 a.m. – noon at Fire Station No. 3, 4251 Xylon Ave. N. l. Girl and Boy Scout troops are invited to lead the pledge at City Council meetings. Troops who are interested may contact city staff for information. m. City council meetings and work sessions are open to the public. Current and previous meetings are available for viewing and listening at www.crystalmn.gov. 8. Adjournment 9. August 15, 2017 Meeting Schedule Crystal City Council Meeting Agenda August 15, 2017 Page 6 of 6 Time Type of meeting Location 6:20 p.m. City Council work session to discuss: • Proposed changes to nuisance abatement procedures in the new Chapter 6 • Constituent issues update • City manager monthly check-in • New business* • Announcements* Conference Room A 6:45 p.m. Economic Development Authority (EDA) meeting Council Chambers 7 p.m. City Council meeting Council Chambers Following the City Council meeting EDA work session to discuss: • Bass Lake Road streetscape project update • Home improvement program update • 5900 – 56th Avenue project update Conference Room A * Denotes no supporting information included in the packet. Have a great weekend. See you at Tuesday’s meeting.