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2017.06.20 Council Meeting Packet4141 Douglas Drive North • Crystal, Minnesota 55422-1696 CITY of Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov CRYSTAL Posted: June 16, 2017 City Council Meeting Schedule June 20, 2017 Time Type of meeting Location 6:30 p.m. Economic Development Authority (EDA) meeting Council Chambers 7 p.m. City Council meeting Council Chambers Council work session to discuss: • Recent legislative changes regarding small cell technology and possible changes to Following the the City and Zoning Codes City Council • Task force status Conference Room A meeting . Constituent issues update • City manager monthly check-in • New business • Announcements Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. AGENDA ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL • SPECIAL MEETING • TUESDAY, JUNE 20, 2017 6:30 P.M. CRYSTAL CITY HALL COUNCIL CHAMBERS 1. Call to order * 2. Roll call * 3. Approval of minutes from the June 6, 2017 regular meeting 4. Public Hearing: Consider a resolution authorizing the sale of 5209 49`" Avenue North to Novak -Fleck for new home construction 5. Public Hearing: Consider a resolution authorizing the sale of 5201 491" Avenue North to Tollberg Homes for new home construction 6. Public Hearing: Consider a resolution authorizing the sale of 5140 Lakeside Avenue North to Tollberg Homes for new home construction 7. Discuss proposed new neighborhood sign design 8. Other business * 9. Adjournment * *Items for which no materials are included in the packet Minutes of the Crystal Economic Development Authority Special Meeting June 6, 2017 President Kolb called the regular meeting of the Crystal Economic Development Authority to order at 6:30 p.m. Upon call of the roll, the following members were present: Jim Adams, John Budziszewski, Elizabeth Dahl, Julie Deshler, Jeff Kolb, Nancy LaRoche and Olga Parsons. The following staff members were present: Anne Norris, Executive Director, John Sutter, Deputy Executive Director, Dan Olson, City Planner, Stephanie Revering, Police Chief, and Troy Gilchrist, City Attorney. Motion by Commissioner LaRoche (Parsons) to approve the minutes of the May 16, 2017 special meeting. Motion carried. The EDA considered proposals for new home construction on EDA lots at 5209 and 520149 Ih Avenue North and 5140 Lakeside Avenue North. Mr. Olson presented the proposals and answered questions from the board. Motion by Commissioner Adams (Dahl) to tentatively accept the proposal from Novak -Fleck for 520949 Ih Avenue North. Motion carried. Motion by Commissioner Adams (Parsons) to tentatively accept the proposal from Tollberg Homes for 520149 Ih Avenue North. Motion carried. Motion by Commissioner Adams (LaRoche) to tentatively accept the proposal from Tollberg Homes for 5140 Lakeside Avenue North. Motion carried. The EDA considered cancellation of the Purchase and Redevelopment Agreement with Joe Meyer Homes for an EDA lot at 4724 Lakeland Avenue North. Mr. Olson presented a summary and answered questions from the board. Motion by Commissioner Deshler (LaRoche) to approve the cancellation the Purchase and Redevelopment Agreement with Joe Meyer Homes for an EDA lot at 4724 Lakeland Avenue North. Motion carried. Page 1 of 2 Mr. Sutter asked the EDA whether to continue to make options available on EDA lots. After discussion, the consensus of the EDA was that it is no longer necessary to make options available. Motion by Commissioner Deshler (LaRoche) to adjourn. The meeting adjourned at 6:50 p.m. ATTEST: Olga Parsons, Secretary Page 2of2 Jeff Kolb, President Motion Carried G,TYEDA STAFF REPORT CRYSTAL PUBLIC HEARING 5209491h Avenue North - Sale of lot to Novak -Fleck FROM: Dan Olson, City Planner DATE: June 15, 2017 TO: Anne Norris, Executive Director (for June 20 EDA meeting) SUBJECT: PUBLIC HEARING: Consider resolution authorizing the sale of lot at 5209 — 49th Avenue North for construction of new home Novak -Fleck, a Minnesota Residential Building Contractor with no enforcement actions, has submitted a proposal to purchase the lot at 5209 — 49th Avenue North for $55,000. The EDA tentatively accepted the builder's proposal on June 6, 2017. There have been minor changes to the site and house plans since the June 6th meeting including changing the roof design from a gable to hip roof, the addition of stone to the front facade and placing the garage on the righl side of the home rather than the left side. Attached are an aerial photo, builder's proposal form, and site and house plan for a two story custom home with an attached three car garage. The house would have approximately 1,934 finished square feet on the main and second levels with an open living -dining -kitchen area, four bedrooms and three bathrooms. It would also have unfinished square footage on the lower level, with an option to have it finished with additional bedrooms, a bathroom, and family room. The builder has a buyer for the home. For 5209 — 49th, if on June 20 the EDA adopts the attached resolution, then the lot sale would close in June. Construction would begin after closing with completion anticipated by late 2017. REQUESTED EDA ACTION: After holding the public hearing and receiving any testimony, consider adopting the attached resolution authorizing the property sale of 5209 — 49th Avenue North to Novak -Fleck. PAGE 1 OF 1 ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL HENNEPIN COUNTY STATE OF MINNESOTA RESOLUTION NO. 2017- 06 A RESOLUTION AUTHORIZING THE SALE OF 5209 - 49th AVENUE NORTH FOR NEW HOUSE CONSTRUCTION WHEREAS, the Economic Development Authority of the City of Crystal ("the EDA") is the owner of 5209 - 49th Avenue North, legally described as follows: Lot 1, Block 1, Bottineau Gardens, Hennepin County, Minnesota ("the Property"); and WHEREAS, the EDA has solicited proposals from builders who desire to purchase the Property from the EDA and construct thereon a new single family house; and WHEREAS, the EDA has reviewed and accepted the proposal from Novak -Fleck. NOW, THEREFORE, BE IT RESOLVED that the EDA authorizes the sale of the Property to Novak -Fleck. BE IT FURTHER RESOLVED that the sale shall be completed in accordance with the terms of the Purchase and Redevelopment Agreement in substantially the form on file in City Hall, and that the President and Executive Director are hereby authorized to sign said Agreement and other documents required to complete the sale of the Property to Novak -Fleck. Adopted this 20th day of June, 2017. Jeff Kolb, President Anne Norris, Executive Director CITY c Site Plain - 5209 49th Ave. N. �_ 49th Ave. N. N !tback hiding avesj - '� I II"la.''�ill[�I�llll411" 4J �unurluirlmnm�ilr^ INII Ihl�� rye t IIIIIIIIIIIIIIII` IIIIIIII� Pa , id Ila ..... .... a oil .lo 1 � oi161111111wna,vin u VIVA smog f-11,7111- MEN r !=i■ OilI i11U11Llldi.:e..l.:.l IMMMIM1 IIfliFllflllllllk' I �IE� yll ea IsAuk a -p, aL I_-wlwm Tr— 'k- aLL O +M WA hl V %th i �[ arcw tti�o� L . . U -dal .LVN ?KiJ 6iLL Tw��7�xey ^7a� CLL 7Y1- 91LAi ea IsAuk awV,c.sms 1e wr6 . aio wowUM.,,w =�010 ww+tlMM�r C� AM AM NIWM coo" ten+Ir R#aftj w„r ` a 44Frw xkv laWmao"m w mdam almw if Tw xtir. iAxfammonsaFLr��c�as w IMLYMAo0 esn+ pf4�s� rF MD01097V 1� i T� iil iL'.4lEYILL4 rpCl� m rr r� . ■ �TW NPWM W 00 A4PWWWi VTWM 100w AWAWWr MUWA MW ACK im wwwm mid NOW isp%wcwk res T% WNMQr�a2"MW IOAM&MM a d. ;WiT84 T� T111L9V I MW W� •Tai4ir T74 - w cVN ar,w as Wmalm r m wa iAi JYII M+L +MA =NNO E LLL Orw oe- J Ig I A lea 1 F z I F; CCRVST EDA STAFF REPORT PUBLIC HEARING AL 5201 49th Avenue North — Sale of Lot to Tollberg Homes FROM: Dan Olson, City Planner DATE: June 15, 2017 TO: Anne Norris, Executive Director (for June 20 EDA meeting) SUBJECT: PUBLIC HEARING: Consider a resolution authorizing the sale of lot at 5201 49th Avenue North to Tollberg Homes for construction of a new house Tollberg Homes, a Minnesota Residential Building Contractor with no enforcement actions, has submitted a proposal to purchase the lot at 5201 - 49th Avenue North for $55,000. The EDA tentatively accepted the builder's proposal on June 6, 2017. The site and house plans have not changed since the June 6th meeting. Attached are an aerial photo, builder's proposal form, and site and house plan for a four -level split entry home with an attached three car garage. The house, which will look like a rambler from the street, would have approximately 1,460 finished square feet on the main level with an open living -dining -kitchen area, three bedrooms and two bathrooms. It would also have unfinished square footage on the lower level for an additional bedroom, bathroom, and family room. For 5201 — 49th, if on June 20 the EDA adopts the attached resolution, then the lot sale would close in July. Construction would begin after closing with completion likely by fall 2017 but no later than summer 2018. REQUESTED EDA ACTION: After holding the public hearing and receiving any testimony, consider adopting the attached resolution authorizing the property sale of 5201 - 49th Avenue North to Tollberg Homes. Page 1 of 1 ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL HENNEPIN COUNTY STATE OF MINNESOTA RESOLUTION NO. 2017- 07 A RESOLUTION AUTHORIZING THE SALE OF 5201 - 49th AVENUE NORTH FOR NEW HOUSE CONSTRUCTION WHEREAS, the Economic Development Authority of the City of Crystal ("the EDA") is the owner of 5201 - 49th Avenue North, legally described as follows: Lot 2, Block 1, Bottineau Gardens, Hennepin County, Minnesota ("the Property"); and WHEREAS, the EDA has solicited proposals from builders who desire to purchase the Property from the EDA and construct thereon a new single family house; and WHEREAS, the EDA has reviewed and accepted the proposal from Tollberg Homes. NOW, THEREFORE, BE IT RESOLVED that the EDA authorizes the sale of the Property to Tollberg Homes. BE IT FURTHER RESOLVED that the sale shall be completed in accordance with the terms of the Purchase and Redevelopment Agreement in substantially the form on file in City Hall, and that the President and Executive Director are hereby authorized to sign said Agreement and other documents required to complete the sale of the Property to Tollberg Homes. Adopted this 20th day of June, 2017. Jeff Kolb, President Anne Norris, Executive Director CITY c Site Plan - 520149th Ave. N. 49th Ave. N. r I laa qtJ y 1. q, CWp Gs. 1 c� t� I t. 1 � iod rron `� J #19527 9 Zi I 4 v Qo oR <o o a Z II pp �y II Z LM J OG air D V ,n I — .=rt 67 w a 1 i —� T 13 r �zzJ V H{?35r+ A N � � I •Y•' �+ � � x:nl� fl r � � I ii Q L tj D I FI sire Ld3 5wr -74 Fu ffJ — r�i I }I 4 d 1 u�',SZ Wv',�F J' fihh t4 M44� LL ' Min "I L rt rn Min "I L tl I Lp eel s 7 P, CCRVST EDA STAFF REPORT PUBLIC HEARING AL 5140 Lakeside Avenue North — Sale of Lot to Tollberg Homes FROM: Dan Olson, City Planner DATE: June 15, 2017 TO: Anne Norris, Executive Director (for June 20 EDA meeting) SUBJECT: PUBLIC HEARING: Consider a resolution authorizing the sale of lot at 5140 Lakeside Avenue North to Tollberg Homes for construction of a new house Tollberg Homes, a Minnesota Residential Building Contractor with no enforcement actions, has submitted a proposal to purchase the lot at 5104 Lakeside Avenue North for $55,000. The EDA tentatively accepted the builder's proposal on June 6, 2017. Since the June 6th meeting, the builder has revised the site and house plan as follows: The site plan has been revised to locate the property 20 feet from the front property line instead of the 30 feet required by the zoning code. This would require that a variance be approved by the City Council prior to closing on the property. Staff would recommend approval of such a variance based on the right-of-way (boulevard) being 10 feet wider than is typically found in this neighborhood. In other words, with the variance, the new home's distance from the street would look about the same as other homes on Lakeside. The variance is scheduled for review by the Planning Commission at a July 10th public hearing, with Council action to take place on July 18th. The house plan has been revised to show a garage on the right side of the home rather than the left side as presented at the June 6th EDA meeting. Attached are an aerial photo, builder's proposal form, and site and house plan for a split entry home with an attached three car garage. The house would have approximately 1,246 finished square feet on the main level with an open living -dining -kitchen area, three bedrooms and two bathrooms. It would also have unfinished square footage on the lower level for additional bedrooms, a bathroom and recreation room. Similar homes have been built by Tollberg on other EDA lots, including 5924 Elmhurst Avenue and 3122 Douglas Drive. For 5140 Lakeside, if on June 20 the EDA adopts the attached resolution, then the lot sale would close in July after variance approval. Construction would begin after closing with completion likely by fall 2017 but no later than summer 2018. REQUESTED EDA ACTION: After holding the public hearing and receiving any testimony, consider adopting the attached resolution authorizing the property sale of 5140 Lakeside Avenue North to Tollberg Homes. Page 1 of 1 ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL HENNEPIN COUNTY STATE OF MINNESOTA RESOLUTION NO. 2017- 08 A RESOLUTION AUTHORIZING THE SALE OF 5140 LAKESIDE AVENUE NORTH FOR NEW HOUSE CONSTRUCTION WHEREAS, the Economic Development Authority of the City of Crystal ("the EDA") is the owner of 5140 Lakeside Avenue North, legally described as follows: Lot 3, Block 1, Bottineau Gardens, Hennepin County, Minnesota ("the Property"); and WHEREAS, the EDA has solicited proposals from builders who desire to purchase the Property from the EDA and construct thereon a new single family house; and WHEREAS, the EDA has reviewed and accepted the proposal from Tollberg Homes. NOW, THEREFORE, BE IT RESOLVED that the EDA authorizes the sale of the Property to Tollberg Homes. BE IT FURTHER RESOLVED that the sale shall be completed in accordance with the terms of the Purchase and Redevelopment Agreement in substantially the form on file in City Hall, and that the President and Executive Director are hereby authorized to sign said Agreement and other documents required to complete the sale of the Property to Tollberg Homes. Adopted this 20th day of June, 2017. Jeff Kolb, President Anne Norris, Executive Director CITY c N89°38'16"W 134.33 Ln In � J \ I 10 � I `O I M 46.00 \ a PROPOSED HOUSE �oC4 CN \ 13.50 M 12.0 5.50 O �1� ' C'� I C� N cop- \ 0 9.67 \ 20.33 N 20 \ 10 N O p N89035'02"W 76.37 LAKESIDE AVE NO. W ou A ..................... g f K§�*�� t-3 \ _{{§} @7. �–b e (LaD w22raf £4!§a/ 2z I 2 � -4W � @ � . L�L -- �/ 37H��a) % � \77 � m � $ / �.. � 2z I 2 � -4W � @ � . L�L -- �/ 37H��a) EDA STAFF REPORT CITY of CRYSTAL Community Branding Proposed New Neighborhood Signs FROM: John Sutter, Community Development Director DATE: June 15, 2017 TO: Anne Norris, Executive Director (for June 20, 2017 meeting) SUBJECT: EDA review of proposed new neighborhood sign design In 1998 the city designated and named 14 neighborhoods. Since then, the names have gradually become more widely used. In recent years the use of the neighborhood names by the general public seems to have increased significantly. One of the city's early efforts to establish the neighborhood names occurred in 2005 when the city installed approximately 70 signs. This is an average of five per neighborhood, but it ranges from as few as four to as many as eight per neighborhood depending on the number of well - traveled entrance streets and other factors. The current signs are 18" square: BROWNWOOD N E I G H B O R H O O D City of Crystal AT4 AG H i OAKS N E I G H B O R H O O D City of Crystal The current design doesn't contain any Crystal identifiers beyond the city's name, and the layout makes the neighborhood names hard to read. PAGE 1 OF 2 The proposed signs would be the same width but 24" tall (6" taller than the current signs). The proposed new design features the new city flag, is in conformance with our style guide, and makes the neighborhood names much more readable: BROWNWOOD W I !M U919101 a CAVANAGH OAKS IrOR TIM Staff proposes swapping out all of the existing signs with the new design. The can be done in- house by Public Works as fill-in work when staff are available. The facts: • There is an average of 5 signs per neighborhood, or approximately 70 total. • The price is $22.50 per sign if we order 10 copies of each neighborhood's sign. • The average sign's lifespan is 10 years. The math: • 14 neighborhoods x 10 signs per neighborhood = 140 signs • 140 signs x $22.50 = $3,150 • $3,150 for 20 years' worth of signs works out to an annualized cost of $158 per year to cover the whole city. Staff conclusion: • That's pretty inexpensive branding. • This would be a good place to start and see how the community responds. • This template can be modified/adjusted/scaled up for other purposes. (Commercial branding? Entrance signs?) We will work on those ideas next. EDA discussion is requested. The 2017 EDA budget includes $23,000 for enhanced branding and beautification, so funds are available. No EDA action is required. PAGE 2 OF 2 City Council Meeting Agenda June 20, 2017 7 p.m. Council Chambers The city manager’s comments are bolded. 1. Call to Order, Roll Call and Pledge of Allegiance 2. Approval of Agenda The Council will consider approval of the agenda.* 3. Proclamation The Mayor will read a proclamation recognizing Street Superintendent Mark Gaulke’s service to the city. 4. Consent Agenda The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 4.1 Approval of the minutes from the regular City Council meeting on June 6, 2017. 4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 4.3 Approval of a resolution accepting the following donation: a. $ 1,000 from Minneapolis Elks Lodge 44 for Crystal Frolics. 4.4 Approval of a temporary on-sale liquor license for a church festival on August 4 - 6, 2017, submitted by the Church of St. Raphael at 7301 56th Avenue North. 4.5 Acceptance of the resignation of Janet Moore from Shingle Creek Watershed Management Commission. 4.6 Approval of a resolution of participation in the 2017 State performance measures. 4.7 Approval of a contract with Robbinsdale School District for a 2017-18 School Resource Officer contract. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Crystal City Council Meeting Agenda June 20, 2017 Page 2 of 3 5. Open Forum (The City Council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought before the Council during Open Forum. The Council may place items discussed during Open Forum onto subsequent council meeting agendas.) 6. Regular Agenda 6.1 The Council will consider approval of disbursements over $25,000 submitted by the finance department to the city council, a list that is on file in the office of the finance department. Recommend approval of disbursements over $25,000. 6.2 The Council will consider approval of a private kennel license at 3709 Yates Avenue North, submitted by Mary Gray. Animal Control Officer Mahan inspected the home at 3709 Yates for a private kennel license for 3 dogs and 2 cats. After asking for comments from any neighbors, recommend approval of the private kennel license at 3709 Yates Avenue North. 6.3 The Council will receive a presentation and consider acceptance of the 2016 Comprehensive Annual Financial Report presented by BerganKDV, Ltd. Andy Grice of BerganKDV will be here to provide an overview of the 2016 financial report and answer any questions the Council may have. Recommend acceptance of the 2016 CAFR. 6.4 The Council will consider a resolution approving purchase of the south sanitary sewer lift station pump. A pump at the south lift station failed and needs to be replaced. Recommend approval of the contract with Electric Pump to replace this pump. 6.5 The Council will consider a resolution awarding construction services contract for the Phase 16 deep sanitary sewer replacement. Earlier this year, the City Council approved a contract with SEH for design of the deep sanitary sewer work. Now a contract with SEH is necessary for construction services for that project. Recommend approval of awarding the construction services contract for the deep sanitary sewer work in Phase 16 to SEH. Crystal City Council Meeting Agenda June 20, 2017 Page 3 of 3 7. Announcements a. Crystal Business Association meets on Wednesday, June 21 at 8:30 a.m. at Crystal City Hall. b. There will be a design workshop for the Bass Lake Road streetscape project at the Becker Park Pavilion from 5:30-7 p.m. on Thursday, June 22. c. City offices are closed July 3 and 4, in observance of the Independence Day holiday. d. The City Council will hold a work session on Thursday, July 13 at 6:30 p.m. in Conference Room A at City Hall. e. The next city council meeting is Tuesday, July 18 at 7 p.m. in the Council Chambers at City Hall. f. Crystal Frolics is July 27 – 30. For more information, visit www.crystalfrolics.org g. Girl and Boy Scout troops are invited to lead the pledge at City Council meetings. Troops that are interested may contact city staff for information. h. City council meetings and work sessions are open to the public. Current and previous meetings are available for viewing and listening at www.crystalmn.gov. 8. Adjournment 9. June 20, 2017 Meeting Schedule Time Type of meeting Location 6:30 p.m. Economic Development Authority (EDA) meeting Council Chambers 7 p.m. City Council meeting Council Chambers Following the City Council meeting Council work session to discuss: • Recent legislative changes regarding small cell technology and possible changes to the City and Zoning Codes • Task force status • Constituent issues update • City manager monthly check-in • New business* • Announcements* Conference Room A * Denotes no supporting information included in the packet. Have a great weekend. See you at Tuesday’s meeting. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Ci 10f Tel: (763) 531-1000 • vwvw.crystalmn.gov tRY TAL 1_ _ CITY OF CRYSTAL PROCLAMATION July 12, 2017 IS MARK GAULKE DAY WHEREAS, Mark Gaulke has dependably served the City of Crystal for 36 years between 1979-2005 and 2007-2017, most recently as its Streets Superintendent; and WHEREAS, under Mark Gaulke's committed leadership, the Street Maintenance Division has consistently improved its performance and progressed in many areas including completing more in-house mill and overlay work, taking on additional projects beyond basic street maintenance, and improving snow removal operations; and WHEREAS, Mark Gaulke was greatly involved in the design and construction of Crystal's new public works facility which now delivers more efficient and timely services for the City; and WHEREAS, Mark Gaulke is known for making the city's street services happen every day and night, his "can do" approach, and his persistent work ethic; and WHEREAS, Mark Gaulke will retire as the Streets Superintendent on July 31, 2017. NOW, THEREFORE, I Jim Adams, Mayor of the City of Crystal do hereby proclaim July 12, 2017 to be "Mark Gaulke Day" in the City of Crystal and thank Mark for his dedication to the city and his commitment to its citizens. Dated this 20th day of June, 2017. By: Jim Adams, Mayor City Council meeting minutes 4141 Douglas Dr. N., Crystal, MN 55422-1696 763-531-1000 • Fax: 763-531-1188 • www.crystalmn.gov June 6, 2017 4.1 1. Call to Order, Roll Call and Pledge of Allegiance Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on June 6, 2017 at 7 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in Crystal, Minnesota. Mayor Adams called the meeting to order. Roll Call Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the following attendance was recorded: Council members present: Deshler, Kolb, LaRoche, Parsons, Adams, Budziszewski and Dahl. City staff present: City Manager A. Norris, City Attorney T. Gilchrist, Assistant City Manager/Human Resources Manager K. Therres, Police Chief S. Revering, Public Works Director/City Engineer M. Ray and City Clerk C. Serres. Pledge of Allegiance Mayor Adams led the Council and audience in the Pledge of Allegiance. 2. Approval of Agenda The Council considered approval of the agenda. Moved by Council Member Kolb and seconded by Council Member LaRoche to approve the agenda. Motion carried. 3. Appearance The appearance from a representative of West Metro Fire -Rescue District Firefighters Relief Association was postponed to a future council meeting. 4. Consent Agenda The Council considered the following items, which are routine and non -controversial in nature, in a single motion: 4.1 Approval of the minutes from the following meetings: a. The regular City Council meeting on May 16, 2017. b. The regular City Council work session on May 16, 2017. Page 1 of 3 City Council meeting minutes June 6, 2017 4.1 4.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 4.3 Approval of Res. No. 2017-68, accepting the following donations: a. $400 from Crystal Frolics Committee to Crystal Recreation Department for arts and entertainment in the parks. b. $1,000 from Crystal Lions for Crystal Airport Open House. c. $500 from Rotary 5950 Foundation to Crystal Police Department Drug Abuse Resistance Education (DARE) Unit. 4.4 Approval of a temporary on -sale liquor license at Crystal Airport for the Hangar Dance on Saturday, June 17, 2017, submitted by the Crystal Lions. 4.5 Approval of the following items for 2017 Crystal Frolics: a. A permit application for a fireworks display on Friday, July 28 and Saturday, July 29, submitted by Hollywood Pyrotechnics, Inc. and Crystal Frolics Committee. b. A request for authorization to temporarily close Bass Lake Road between County Road 81 and Sherburne Avenue during the fireworks display on Friday, July 28 and Saturday, July 29 from 9:45 - 10:45 p.m., submitted by Crystal Frolics Committee. c. A request for authorization to temporarily close Douglas Drive North between the driveway of Cedarwood Apartments and Becker Park parking lot for a "waterball fight" with local fire departments on Saturday, July 29, from 1— 4 p.m., submitted by Crystal Frolics Committee. d. A request for live music at Becker Park on Thursday, July 27 from 6 — 9 p.m., Friday, July 28 from 7:30 - 11:30 p.m., Saturday, July 29 from 7:30 - 11:30 p.m., and Sunday, July 30 from 1— 4 p.m., submitted by Crystal Frolics Committee. e. A temporary on -sale liquor license at Becker Park on July 27 - 30, submitted by Crystal Lions. f. A temporary on -sale liquor license at Welcome Park on July 28 — 30, submitted by Crystal Lions. g. Res. No. 2017-69, for lawful gambling at Becker Park on July 27 - 30, submitted by Crystal Lions. Moved by Council Member Deshler and seconded by Council Member Dahl to approve the consent agenda. Motion carried. Page 2 of 3 City Council meeting minutes June 6, 2017 4.1 5. Open Forum The following persons addressed the Council: • Frank Neubecker, 3457 Lee Ave. N., regarding the May 24 police incident. • Tim Polson, 6824 39th Ave. N., regarding his support for Crystal Police Department. • Burt Orred, 6700 60th Ave. N., regarding biochar project at North Lions Park. • Representatives of Black Lives Matter appeared regarding the May 24 police incident. 6. Regular Agenda 6.1 The Council considered approval of disbursements over $25,000 submitted by the finance department to the City Council, a list that is on file in the office of the finance department. Moved by Council Member LaRoche and seconded by Council Member Parsons to approve the list of disbursements over $25,000. Voting aye: Deshler, Kolb, LaRoche, Parsons, Adams, Budziszewski and Dahl. Motion carried. 7. Announcements The Council made several announcements about upcoming events. 8. Adjournment Moved by Council Member Deshler and seconded by Council Member LaRoche to adjourn the meeting. The meeting adjourned at 8:02 p.m. ATTEST: Chrissy Serres City Clerk Page 3 of 3 Jim Adams, Mayor Motion carried. City of Crystal Council Meeting June 20, 2017 Applications for City License Carnival w/ Games St Raphael 730156 th Ave N Crystal, MN 55428 (8/4/17 — 8/6/17) Rental — New 4908 Quail Ave N — Dawn Doll 5229 Unity Ct N — RTO Investments (Conditional) 471058 th Ave N 101— Twin Lake North Condo Association Rental — Renewal 3821 Douglas Dr N — Clayton and Tammy Duggan (Conditional) 5827 Jersey Ave N — Harold Creek 6719 Lombardy La — Pro Operam Sub II (Conditional) 3333 Nevada Ave N 3302 — AS&W Rental Properties LLC 3333 Nevada Ave N 3303 —AS&W Rental Properties LLC 3335 Nevada Ave N 3502 —AS&W Rental Properties LLC 3343 Nevada Ave N 4301—AS&W Rental Properties LLC 3343 Nevada Ave N 4302—AS&W Rental Properties LLC 3343 Nevada Ave N 4303 —AS&W Rental Properties LLC 3345 Nevada Ave N 4503 —AS&W Rental Properties LLC 3347 Nevada Ave N 4701—AS&W Rental Properties LLC 3347 Nevada Ave N 4704—AS&W Rental Properties LLC 3349 Nevada Ave N 4901—AS&W Rental Properties LLC 5807 Perry Ave N — Rachel Khan (Conditional) 3548 Quail Ave N — Vincent Martin 2971 Sumter Ave N — Steven A Johnson (Conditional) 3427 Utah Ave N —Jeffery A Dehler 5035 Welcome Ave N — Kayla Robertson (Conditional) 5232 Welcome Ave N — Crystal Clear Investments (Conditional) 4230 Xenia Ave N — Danny Vo & Christina Duong 831632 nd PI N — Christopher Narins 502249 th Ave N — MNSF Minneapolis LLC 4.2 Page 1 of 1 CITY OF CRYSTAL RESOLUTION NO. 2017 - RESOLUTION ACCEPTING A DONATION FROM MINNEAPOLIS ELKS LODGE 44 4.3 WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution; and WHEREAS, said donations must be accepted by a resolution adopted by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the following donation: Donor Purpose Minneapolis Elks Lodge 44 Crystal Frolics Amount $1,000 And BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks the above-named for their generous donation. Dated: June 20, 2017 Jim Adams, Mayor ATTEST: Chrissy Serres City Clerk Minne6 TA Due nTAIew OF Pu7dLIC BAFE V CMC=l Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE 4.4 Name of organization Date organized Tax exempt number (Church of St. Raphael I Jan �, 1 X351 Address City State Zip Code 7301 Bass Lake Road Crystal Minnesota 55428 Name of person making application Lisa Rogers Date(s) of event August 4, 5, 6, 2017 Organization officer's name Fr. Michael Rudolph Organization officer's name Business phone Home phone 763 537 B4(l1 , I Type of organization Club [] Charitable M Religious F] Other non-profit City State Zip Code Crystal Minnesota I55428 City State Zip Code JMinnesota Organization officer's name City State Zip Code Minnesota I Organization officer's name Location where permit will be used. If an outdoor area, describe. Parish Grounds City State Zip Code Minnesota If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. n/a If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. Catholic Mutual Group $1,000,000.00 APPROVAL APPLIC TI N MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT Cit r Capp y app oving the—license Date Approved $,i5H. Fee Amount Permit Date Wl 2117 Date Fee aid City or County E-mailAddress City or County Phone Number Signature City Clerk or County Official — Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US 4.5 From: JANET moore To: Anne Norris Subject: Resignation as commisioner of the Shingle Creek watershed Date: Thursday, June 08, 2017 8:09:02 PM Dear Anne, This email is to inform you that I will be resigning my position as the commisioner to the Shingle Creek watershed. I want to thank you and your staff for your time and effort in working through issues that I brought up about keeping our water clean. I learned alot about water issues from the commission and I think the city of Crystal did an excellent job in following the rules. I would like to thank the council members for appointing me at the next council meeting. I have to work that evening and can't make it for open forum. I was wondering if I could thank them later in the meeting when I arrive. Otherwise I will write a letter and maybe someone could read it during open forum. Respectfully, Janet Moore Get Outlook for Android 4.6 Memorandum CofAp.. DATE: June 12, 2017 TO: Mayor and City Council FROM: Anne Norris, City Manager .ry (�_. SUBJECT: State Performance Measurement Program BACKGROUND: In 2010, the Legislature created a committee to consider local results and innovation and in 2011, that committee released a set of ten performance measures for cities and counties to help evaluate the efficiency of how services are provided to residents. Participation in this program is on a voluntary basis. Cities and counties that participate in the program are eligible for a nominal reimbursement ($.14 per capita). In 2011, the Crystal City Council adopted these state performance measures with the approval of Resolution #2011-56. The ten measures were addressed in the 2012 community survey completed by Decision Resources Inc. For the past 4 years, a brief on-line survey of the ten measures will be conducted during the third quarter and a summary of the responses is attached. This on-line survey will be used again this year and advertised on the city's electronic bulletin board, the city's website and social media. In order to meet the deadline for continuing eligibility in the program, the Council must adopt a resolution by July 1. Attached are Resolution #2011-56 adopting the program and the proposed resolution with the plan for meeting the reporting requirements. RECOMMENDATION: Recommend approval of the resolution regarding Crystal's 2017 participation in the state performance measure program. Attach: CITY OF CRYSTAL RESOLUTION No. 2011- 56 RESOLUTION DECLARING ADOPTION OF STATE PERFORMANCE MEASURES WHEREAS, the State Legislature created the Council on Local Results and Innovation which set a standard set of ten performance measures for cities that will aid residents, taxpayers and state and local elected official in determining the efficiency of local services; and WHEREAS, the measures will aid in evaluating residents' satisfaction with local services; and WHEREAS, the city of Crystal will participate in the new standards measure program voluntarily in 2011; and WHEREAS, the measures will report rm general adrninisgratiDn, police services, fire services, streets, water, sanitary sewer and parrs and recreation, and WHEREAS, Crystal would be eligible for a reimbursement and is also exempt from levy limits under section 275.70 to 275.74 for taxes payable 2012, if levy limits are in effect; and WHEREAS, Crystal will file the report requirements as required by the State Auditor's office. NOW, THEREFORE, BE IT RESOLVED by the Crystal City Council that the city of Crystal adopts the ten performance measures developed by the Council on Local Results and Innovation and that staff will collect and submit required reports for this program. Approved this 21St day of June, 2011 ATTEST: ,tan ewls, City Clerk l�x = ReNae .!_ B a, Aaycr i,5 4.6 4.6 CMemorandum :01YSTAN DATE: November 3, 2016 T0: Mayor and City Council Senior Staff FROM: Anne Norris, City Manager ,A SUBJECT: Results from 2016 Performance Measures Survey In 2010, the Legislature created a committee to consider local results and innovation and in 2011, that committee released a set of ten performance measures for cities and counties to help evaluate the efficiency of how services are provided to residents. In 2011, the Crystal City Council voluntarily adopted these state performance measures with Resolution #2011-56. The ten measures were addressed in the 2012 community survey completed by Decision Resources Inc. The League of Minnesota Cities has an on-line survey tool for cities to utilize for annual use. In 2013, 2014, 2015 and 2016 this survey was available on the city's website. In 2016, the survey was posted from late July to early October, and advertised in the city newsletter as well as on the city's website and other social media. The questions asked on the survey are: How would you rate the overall appearance of the city How would you describe your overall feeling of safety in the city How would you rate the overall quality of fire protection services in the city How would you rate the overall condition of city streets How would you rate the overall quality of snowplowing on city streets How would you rate the dependability and overall quality of city sanitary sewer service How would rate the dependability and overall quality of city water How would you rate the overall quality of city recreational programs and facilities How would you rate the overall quality of services provided by the city Respondents were also able to provide general comments for each question. The 2016 survey generated 89 responses. Attached are the survey results and the responses received to each question asked including any comments. Attach: 4.6 How would you rate the overall appearance of the city? Appearance of the city in 2016? % saying Excellent % saying Good % saying Fair % saying Poor % saying Don't know F 2013 2014 2015 0ellent -Ex -c 0% 5% 5% Good 39% 1 55% 50% ' Fair 56% 1 36% 37% ' Poor 6% 4% 6% t Don't Know 0% 0% 2% 50% I- ' y _ 4096 ly 2013 30% _ r 2014 20% _. 10%2015 2015 — 2014 ■ 2016 Excellent Good t ---- __ _4 2013 Fair _ - ifoary Don't Know How would you describe your overall feeling of safety in the city? Feeling of safety in the city in 2016? Somewhat safe Somewhat unsafe Very unsafe Don't know 60% 50% 40% 30% 20% 10% 0?d 4Z ,HCl1p % saying Very Safe % saying Somewhat Safe % saying Somewhat unsafe % saying Very Unsafe % saying Don't Know 2013 2014 2015 22% 27% 26% 44% 54% 60% 33% 18% 10% 0% 0% 3% 0% 2% 1% 2016 2015 2014 V 2013 2014 2015 2016 4.6 How would you rate the overall quality of fire protection services in the city? Quality of fire services in 2016? % saying Excellent % saying Good %saying Fair % saying Poor % saying Don't know People responding "Don't know" generally commented they'd never had to use fire services. 60% �— 50% 40% i 30% 20% 10% o 0% Excellent Good Fair Poor Don't know * 2016 2015 2014 i 2013 2013 2014 2015 2016 4.6 2013 2014 2015 1 • Excellent 56% 36% 36% •' Good 6% 25% 27% ' Fair 6% 2% 7% Poor 0% 0% 1 % ' Don't know * 33% 38% 29% ' People responding "Don't know" generally commented they'd never had to use fire services. 60% �— 50% 40% i 30% 20% 10% o 0% Excellent Good Fair Poor Don't know * 2016 2015 2014 i 2013 2013 2014 2015 2016 4.6 How would you rate the overall condition of city streets? Condition of city streets in 2016? % saying Excellent % saying Good % saying Fair % saying Poor % saying Don't know Excellent A _ 2013 11% 2014 18% 2015 • 15% Good 42% 62% 55% ' Fair 37% 15% 23% ' Poor Don't know 1 11% 1 0% 5% 0% _ 6% ' 1 % ■ 2013 ■ 2014 m2015 ■ 2016 4.6 50% 30%-- 20%" 2016 0 10/` 2015 0`d' ' — / 2014 Excellent Good ' 2013 Fair —,_ Poor Don't know ■ 2013 ■ 2014 m2015 ■ 2016 4.6 How would you rate the overall quality of snowplowing on city streets? s Quality of city snowplowing in 2016? %saying Excellent % saying Good %saying Fair %saying Poor %saying Don't know Excellent 2013 21% 2014 13% 2015 19% Good 26% 31% 48% Fair 21%- 35% 18% Poor 32% 1 20% 14% Don't know 0% 2% 2% 50% 40% 30% 20% 10% 0% 2015 I X013 o'0 ■ 2013 ■ 2014 2015 ■ 2016 4.6 How would you rate the dependability and overall quality of city sanitary sewer service? Dependability and quality of city sanitary sewer service in 2016? % saying Excellent % saying Good % saying Fair i % saying Poor % saying Don't know ------ 20% �r - 10% II' 2016 20115 _ 2014 q°' ■ 2013 ■ 2014 2015 r 2016 4.6 2013 2014 1 2015 Excellent 37% 45% 30% Good 42% j 45% 47% Fair 11% 0% 9% Poor 5% 0% 1 % Don't know 1 5% 11% I 13% ------ 20% �r - 10% II' 2016 20115 _ 2014 q°' ■ 2013 ■ 2014 2015 r 2016 4.6 How would you rate the dependability and overall quality of the city water supply? Dependability and quality of the city water supply in 2016? • saying Excellent • saying Good % saying Fair % saying Poor -, % saying Don't know 60% 50% 40% 3WA 20% 10% 0% 54� 02013 ■ 2014 2015 2015 2013 2016 4.6 2013 2014 2015 Excellent 37% 50% _ 35% Good 42% 43% 46% Fair 11% 5% 13% Poor 0% 0% 3% Don't know 11% 2% 3% 60% 50% 40% 3WA 20% 10% 0% 54� 02013 ■ 2014 2015 2015 2013 2016 4.6 How would you rate the overall quality of city recreational programs and facilities (e.g. parks, trails, park facilities, etc.)? Quality of city recreational programs and facilities in 2016 % saying Excellent % saying Good % saying Fair i- % saying Poor % saying Don't know 1 2013 2014 2015 Excellent 21% 47% 32% 0% 0% i 25% 22% 50% 48% 14% 15% 5% 11 % 5% 4% Good Fair Poor Don't know 0% 40% 30% 20% 10% 0 * \Nem. of 00oo ,l o 2013 ■ 2014 7015 12015 2013 2016 4.6 How would you rate the overall quality of services provided by the city? Quality of city services in 2016 % saying Excellent % saying Good % saying Fair % saying Poor % saying Don't know 2013 _ Excellent 16% 2014 14% 66% 13% 2% 5% 2015 11% 61% 18% 6% 4% Good 37% Fair 42% _ Poor 0% Don't know 5% 7a% 2013 ■ 2013 ■ 2014 m 2015 ■ 2016 4.6 40% .= 30% -- 20% 10% i o �y = - 2013 ■ 2013 ■ 2014 m 2015 ■ 2016 4.6 4.6 CITY OF CRYSTAL RESOLUTION NO. 2017 - RESOLUTION REPORTING ON STATE PERFORMANCE MEASURES WHEREAS, the State Legislature created the Council on Local Results and Innovation which set a standard set of ten performance measures for cities that will aid residents, taxpayers and state and local elected official in determining the efficiency of local services; and and WHEREAS, the measures will aid in evaluating residents' satisfaction with local services; WHEREAS, Crystal is eligible for reimbursement; and WHEREAS, the Crystal City Council approved Resolution #2011-56 on June 21, 2011, declaring Crystal's adoption of the State Performance Measures and program and agreeing to meet the reporting requirements as required by the State Auditor's office. NOW, THEREFORE, BE IT RESOLVED by the Crystal City Council that the city of Crystal declares that: 1. The City has adopted the ten performance measures developed by the Council; and 2. The City will survey its residents on the services included in the performance benchmarks in the third quarter of 2017; and 3. The City is implementing a local performance measurement system as developed by the Council based on the survey results; and 4. The City will report the results of the survey, including the ten performance measures to its residents through publication on the city's website. BE IT FURTHER RESOLVED THAT the results of the community survey and performance measures be provided to the Office of the State Auditor. Approved this 20th day of June, 2017. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk 4.7 CRMAL VOU" IVA" "Service with Compassion and Integrity" TO: Mayor and Council Members FROM: Stephanie K. Revering, Chief of Police CC: Anne Norris, City Manager DATE: June 14, 2017 SUBJECT: CONSENT AGENDA ITEM: June 20, 2017 MEMORANDUM Attached to this memorandum is the 2017/2018 School Resource Officer Agreement with the Robbinsdale School District. They reimburse the police department for our part time services at FAIR School. The amount they reimburse us for is $33,018. Staff recommendation is to approve the agreement. As always, please let me know if you have any questions. Thanks. 4.7 110 1101 W 0191l 0113 M U 61 IN IN W43 WA391 IM I on I BKO I WAII' THIS AGREEMENT made this day of 1 st day of July, 2017 by and between the INDEPENDENT SCHOOL DISTRICT 281, a school district, (hereinafter "School District") and the CITY OF CRYSTAL, a public corporation and political subdivision of the State of Minnesota, (hereinafter "City"). Recitals 1. The City and the School District desire to deter and prevent crime and violence within FAIR School in Crystal by engaging the services of a school resource officer ("Program"). 2. The Safe Schools Levy provides monetary funds to school districts to hire school resource officers to address violence, crime and safety related issues within schools. 3. To that end, the City and the School District desire to collaboratively provide safe school services. NOW, THEREFORE, the City and the School District agree as follows: Terms 4. TERM OF AGREEMENT AND TERMINATION. 4.1 The Term of this Agreement shall be for a twelve month period from July 1, 2017 to June 30, 2018. 4.2 Either Party may terminate this agreement upon a sixty (60) day written notice to the other of such termination. In the event of a termination, any payments due shall be prorated. 5. LEVY. The School District will levy the maximum amount permitted by law to the property tax payers in the Robbinsdale School District to help fund the school resource officer position(s). 6. PROGRAM FUNDING. By May I of each year the School District will meet with the Chief Law Enforcement Officers of each community providing liaison services to the School District to allocate available funds to support the cost for the officers for the next school year. The City will invoice the School District for the first half of the payment on January 1 and for the second half of the payment on June 30. The funding provided for the 2017-2018 school year will be $66,036 per FTE. 4.7 7. SCHOOLS SERVED. The FAIR School at 3915 Adair Ave North, Crystal, MN 55422 will receive school resource officer services under this Agreement. 8. OFFICER SELECTIONS. The City will, depending on staffing levels, employ or assign, in accordance with all applicable state laws, the police officers that will participate in or serve as employees in the School Resource Officer program. The City will employ or assign one half (0.50) FTE officer to serve as school resource officer during the regular school year (170 student days) covered by the term of this agreement and payment of $33,018 for FAIR School pursuant to paragraph 6 of this Agreement. The number of police officers serving in the school resource officer position at FAIR School may be modified upon the written agreement of the City and the School District. 9. OFFICER COMPENSATION. The City will be responsible for all payments regarding compensation, benefits, pension plans and withholdings to/for its officers serving in the school resource officer capacity at the FAIR School. 10. DUTIES OF THE OFFICER. The list of duties and work schedule of the school resource officer(s) shall be developed and agreed upon by the City and the School District. The School Resource Officer position is a designated "school official" with regard to the Family Educational Rights and Privacy Act while under contract and providing School Resource Officer services to the School District. The law enforcement services provided to the School District will be at the sole discretion of the City. Officer standards of performance, conduct and discipline of the officer, performance reviews and other internal matters related to enforcement services shall be under the authority of the City. The School District shall provide the City with a written appraisal of the services rendered by the school resource officer at the end of each contract term. The School District shall immediately notify the City in writing of any performance deficiencies or inappropriate conduct of the liaison. All disciplinary action shall be under the authority of the City. Time spent in excess of eight (8) hours will be on a specific, case-by-case basis and requiring the advance approval of the City and the School District. 11. ADDITIONAL OFFICER DUTIES. The school resource officer will respond to emergency calls, attend police training, and any other special duties as assigned by the City while fulfilling the school resource officer requirements under this Agreement. 12. OFFICER SUPPLIES AND EQUIPMENT. The City shall provide any required clothing, uniforms and vehicles, necessary to perform required duties as outlined pursuant to section 10 of this Agreement. 13. INDEMNIFICATION. Except for claims arising out of the willful acts of malfeasance in office, willful neglect of duty or bad faith of the other party or its representatives, each party shall indemnify and defend the other party against all claims, expenses, and liabilities incurred, including reasonable attorney fees, related to claims for loss of life, personal injury, and/or damage to property arising out of any occurrence in upon or at the FAIR School in accordance with the execution of the school resource officer duties under this Agreement. Neither party waives any defenses or immunities available under Minnesota Statutes Chapter 466. 14. NOTICE. Any notice, demand, request or other communication that may or shall be given or served by the parties, shall be deemed to have been given or served on the date the same is deposited in the United States mail, registered or certified postage prepaid and addressed as follows: If to the City: Attn: Police Chief, Crystal Police Department, 4141 Douglas Drive, Crystal, MN 55422; If so to the School District, Attn: Executive Director of Business Services, Business Office, 4148 Winnetka Avenue N., New Hope, MN 55427. 15. ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire agreement between the parties and no other agreement prior to this agreement or contemporaneous herewith shall be effective except as expressly set forth or incorporated herein. Any purported amendment shall not be effective unless it shall be set forth in writing and executed by both parties. IN WITNESS WHEREOF, the City of Crystal and the Independent School District #281 have caused this Agreement to be executed by their respective duly authorized officers. CITY OF CRYSTAL INDEPENDENT SCHOOL DISTRICT 281 By Mayor By City Manager Date By Board Chair By Superintendent Date 4.7 6.1 DA"1'F June 13, 2017 TO Anne Norris, City Manager iciry of City of Crystal City Council CRYSTAL FROM. Jean McGann, Acting Finance Director RE: Expenditures over $25,000 Payee Description Amount Berwald Roofing Company Inc. Replaced pool building roof $85,199.00 IRS - EFTPS Federal & FICA withholding taxes for 06/02/2017 pay date $58,335.11 Kennedy & Graven EDA purchase of various Hennepin County lots $145,800.00 Nelson Auto Center 2017 Dodge Ram for Utility department $43,064.92 PERA Employee and city required contributions for 06/02/17 pay date $51,838.67 West Metro Fire Rescue District Fire budget allocation for June $90,355.93 $474,593.63 G;Mm a�Acas Pay\Checks oyer S25,1W Memo 4141 Douglas Drive North Phone: 763-531-1014 Crystal, MN 55422-1696 Fax: 763-537-3279 DATE: May 25, 2017 TO: Anne Norris, Crystal City Manager FROM: Tom Mahan, Animal Control Officer SUBJECT: New Private Kennel License Inspection 3709 Yates Av N 6.2 On May 1, 2017, 1 performed an announced private kennel inspection at 3709 Yates Av N, the residence of the applicant, Mary Gray. There were three dogs and two cats present. Ms. Gray had recently captured the cats in her yard and is attempting to re -home them. The cats are considered to be feral and not well socialized with people. They remain by themselves in a bedroom. All the animals have their vaccinations and the dogs are currently licensed in Crystal. The temperament of the animals was acceptable. The interior and exterior of the home appear to be clean. The applicant has weekly refuse removal by Aspen Waste. The back yard is fenced and appears to be in a satisfactory condition. There have been no animal -related calls for service at this residence. I feel this kennel application does qualify for approval of a new private kennel license. Reviewed by City Manager(�,(1 Reviewed by City Clerk 6&0-1 "Service with Compassion and Integrity" > ro M ro u 4-- 0 4-j 9� CU EO LE ct 'U O ct c � N r -- N '� 'v •O N ct ct • O c ct ct V� ct ct N Ct • --' t 7� O ct • "� j 1 ' VJ ct 0 1 O n O � Q� O t bct A N ct O 0 1 b,Q 9 D ra �1 1 �L! 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"D C cl v' o '" do P. ct jE jE jE 9 MIN i�ig 25 1 6.4 Memorandum CITY of CRYSTAL DATE: June 20, 2017 TO: City Council FROM: Mark Ray, PE, Director of Public Works Randy Kloepper, Utilities Superintendent SUBJECT: Replacement of Lift Station Pump at South Lift Station Summary The wastewater pumps at the South Lift station were installed in 2004 and pump approximately 268 million gallons of wastewater per year. To ensure the City's ability to pump this quantity of waste water, it is necessary for us to be proactive in our maintenance of the lift station pumps. Recently the pump started having operational issues and was not fully operational. City staff removed the pump from service and inspected it. Upon inspection it was noted that some internal parts needed to be replaced. Staff looked into ordering replacement parts however, in doing so found out that the manufacturer had been bought out by a competitor and the line of pumps we have was discontinued. While the intent was just to replace the broken part, this is not possible as the part is not available. Unfortunately, this means that the pump needed to be replaced. The current pump at this lift station is a Flygt brand and as such has Flygt specific mounting. To eliminate the need to replace piping and mounting, and speed up the replacement, Flygt was the only pump model requested for this replacement. Two quotes were obtained and Electric Pump Inc. had the lowest quote of $27,884. This includes installation and associated needed hardware connections. Due to the essential function that the pump serves and the potential exposure to the City if the pump failed, the City has proceeded with the purchase and moving forward with getting the replacement pump. This replacement was not planned for and will be paid for out of the Sanitary Sewer utility fund. Attachments • Quote from Electric Pump Inc. Recommended Action Motion to approve the purchase of the south sanitary sewer lift station pump. EP ELECTRIC PUMP QUOTATION 201 4th Ave SW New Prague, MN 56071 USA Telephone: (952)758-6600 / FAX (952)758-7778 Toll Free 1-800-536-5394 www.electricpump.com QUOTED TO: CITY OF CRYSTAL 4141 DOUGLAS DRIVE NORTH CRYSTAL, MN 55422-1696 CONFIRM TO: RANDY KLOEPPER 763-531-1166 6.4 Page_ 1 QUOTE NUMBER: 0173892 QUOTE DATE: 5/12/2017 EXPIRE DATE: 6/12/2017 SALESPERSON: STEVE REED CUSTOMER NO: 0011701 QUOTED BY: MKH SOUTH LS JOB LOCATION: CITY OF CRYSTAL 5001 WEST BROADWAY CRYSTAL, MN 55422 *** QUOTE ORDER - DO NOT PAY xxx CUSTOMER P.O. SHIP VIA EP TRUCK F.O.B. TERMS NET 30 DAYS ITEM NUMBER UNIT ORDERED SHIPPED BACK ORDER PRICE AMOUNT RE: REPLACE GORMAN RUPP AT SOUTH LIFT STATION ELECTRIC PUMP PROPOSES: *NT3153 EACH 1.00 0.00 0.00 18,027.00 18,027.00 FLYGT MODEL NT3153-NT462 2011P WITH 50' POWER CORD, TO DELIVER 770 GPM @ 65' TDH. FOR OPERATION ON 230V/3PH POWER. PUMP INCLUDES HARD IRON IMPELLER AND WEAR PLATE AND INTEGRAL COOLING JACKET THAT IS SELF CONTAINED. NO EXTERNAL WATER SOURCE IS NEEDED. 1400000407129 EACH 1.00 0.00 0.00 532.00 532.00 MINI-CASII SEAL/OVERTEMP MONITORING RELAY *PIPING EACH 1.00 0.00 0.00 3,425.00 3,425.00 LOT OF MISC PIPING, FITTINGS, ADAPTERS, NUTS, BOLTS AND GASKETS *INSTALL EACH 1.00 0.00 0.00 5,900.00 5,900.00 FIELD SERVICE FOR ELECTRIC PUMP SERVICE TECHS TO REMOVE EXISTING PUMP & INSTALL NEW PUMP WITH PIPING. /START99 HOUR 1.00 0.00 0.00 0.00 0.00 WARRANTY CERTIFICATION TOTAL FOR MATERIALS AND INSTALL: $27,884.00 WE HAVE ONE PUMP IN STOCK. PLEASE CONTACT US TO PROCEED WITH AN ORDER. SINCERELY--MYRA HOFFMAN 952-758-6600 CC: STEVE REED 612-325-9980 EP ELECTRIC PUMP QUOTATION 201 4th Ave SW New Prague, MN 56071 USA Telephone: (952)758-6600 / FAX (952)758-7778 Toll Free 1-800-536-5394 www.electricpump.com QUOTED TO: CITY OF CRYSTAL 4141 DOUGLAS DRIVE NORTH CRYSTAL, MN 55422-1696 CONFIRM TO: RANDY KLOEPPER 763-531-1166 6.4 Page QUOTE NUMBER: 0173892 QUOTE DATE: 5/12/2017 EXPIRE DATE: 6/12/2017 SALESPERSON: STEVE REED CUSTOMER NO: 0011701 QUOTED BY: MKH SOUTH LS JOB LOCATION: CITY OF CRYSTAL 5001 WEST BROADWAY CRYSTAL, MN 55422 *** QUOTE ORDER - DO NOT PAY xxx CUSTOMER P.O. SHIP VIA F.O.B. TERMS EP TRUCK NET 30 DAYS ITEM NUMBER UNIT ORDERED SHIPPED BACK ORDER PRICE AMOUNT All return goods must have written approval from Electric Pump, Inc. before returning. Credit will not be issued without written approval and if applicable there will be a Restock Fee. ABOVE PRICING EFFECTIVE FOR 30 DAYS Net Order: Less Discount: Freight: Sales Tax: Order Total: 27,884.00 0.00 0.00 0.00 27,884.00 2 6.4 RESOLUTION NO. 2017 - APPROVING PURCHASE OF SOUTH SANITARY SEWER LIFT STATION PUMP WHEREAS, the Crystal City Council is committed to providing and maintaining quality infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities in the City; and WHEREAS, the South Lift Station pump is not operating properly and parts are not available to make repairs; and WHEREAS, in order to provide proper system operation and reliability the pump must be replaced; NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council authorizes the purchase of the replacement sanitary sewer pump from Electric Pump Inc. for $27,884. Adopted by the Crystal City Council this 20th day of June, 2017. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk 6.5 CITY of Memorandum CRYSTAL DATE: June 20, 2017 TO: City Council FROM: Mark Ray, PE, Public Works Director Mick Cyert, Engineering Project Manager SUBJECT: Award construction services for deep sanitary sewer work Summary Staff has received a proposal, dated June 14, 2017, from Short Elliott Hendrickson, Inc. (SEH) for construction services associated with the Phase 16 Deep Sanitary Sewer replacement project. The construction services included under the proposal will cover two project components: Regent Avenue sanitary sewer replacement Due to the scope of the work, the deep sanitary sewer work being done as part of the Phase 16 project is basically a project itself due to the complexities. SEH will provide construction services including sewer alignment staking, on-site inspection services (in addition to the staff monitoring other Phase 16 work), administrative support, and other construction -related tasks associated with the new sanitary sewer main. Environmental groundwater monitoring and mitigation The ground water table is quite high in the area of the sanitary sewer to be replaced and thus dewatering will need to occur. Due to the MPCA listed contamination site nearby, there is the potential that the dewatering activities could draw the contaminated materials towards the project area. The City has been very proactive in planning for this potential scenario and has been working with the MPCA, property owner's representative, and others to develop a comprehensive plan to mitigate this potential risk. All of this planning work has led up to SEH's scope of work as part of this proposal. SEH will continue to coordinate with the MPCA, install and observe monitoring wells around the contamination site, install a capture well should the contaminated plume move, provide an on-site treatment system to clean contaminated water from the capture well (should the plume move), abandon the wells when the work is complete, and prepare documentation summarizing all work done to monitor and mitigate the contamination. 6.5 Cost The total proposed cost for this work is $299,062 which will be paid for out of the sanitary sewer utility fund. It should be noted that the proposal assumes that the contamination mitigation system will be operational for 8 weeks. The cost for the cleaning system component alone is $103,598 of the total cost. If the system is used less, or not at all, the actual cost will be lower. Context The City did not cause the contamination that now has to be mitigated for and to provide for this mitigation the City will likely be spending around $200,000. However, this mitigation has to be done because the existing sanitary sewer pipe is in such bad shape that it has to be replaced as compared to just waiting for the pipe to fail. Based on the work done thus far and what is planned to happen, the City is doing all it can in the best long term interest of the City's infrastructure and mitigating the potential risks associated with that work. Attachments • Professional services agreement dated June 14, 2017, from SEH, Inc. for professional services for the Phase 16 deep sanitary sewer work. Recommended Action Motion authorizing the Professional services agreement with SEH, Inc. dated June 14, 2017 for construction services for Phase 16 deep sanitary sewer work. SEH Building a Better World for All of Us" Supplemental Letter of Agreement to Agreement for Professional Services Dated July 7, 2009 June 14, 2017 Mark Ray, PE Director of Public Works / City Engineer City of Crystal 4141 Douglas Drive North Crystal, MN 55422-1696 Dear Mark: 6.5 RE: Crystal, MN Professional Services for 2017 - Phase 16 Skyway Park Street Reconstruction Environmental and Sanitary Sewer Construction Phase City Project No. 2016-16 SEH No. CRYST141862 10.00 Short Elliott Hendrickson, Inc. (SEH) is pleased to submit this proposal for construction phase engineering services related to the environmental groundwater monitoring and control and the replacement of the deep sanitary sewer along Regent Avenue, which are part of the 2017 - Phase 16 Skyway Park Street Reconstruction project (Phase 16). Background Recent Avenue Deep Sanitary Sewer Replacement Prior to the start of each reconstruction project, the city inspects the condition of each sanitary sewer main pipe using television cameras. During that inspection, the city found a significant deficiency in the sanitary sewer main pipe along Regent Ave. between Bass Lake Rd. and 58th Ave. in the project area. Due to this, the city will: 1. Replace the sanitary sewer main and service connections along Regent Ave. south of 58th Ave. 2. Replace the water main, hydrants and service connections along Regent Ave. south of 58th Ave. due to the deep excavation necessary to replace the sanitary sewer. Because of high groundwater levels, significant dewatering is necessary to replace the sanitary sewer. Environmental Groundwater Monitoring and Control A contaminated groundwater plume exists outside but adjacent to the Phase 16 project area at 4800 56th Avenue, which was the location of a former gas station. The plume is currently confined to its existing location, however, significant dewatering could impact containment of the plume. Likewise, Minnesota Pollution Control Agency (MPCA) regulations do not allow impact to the plume. During the Phase 16 design phase, the City and SEH decided upon the services stated in the scope of work section below to be performed by SEH and not the Phase 16 Contractor due to the following benefits. Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc., 10901 Red Circle Drive, Suite 300, Minnetonka, MN 55343-9302 SEH is an equal opportunity employer I www.sehinc.com 1 952.912.2600 1 800.734.6757 1 888.908.8166 fax 6.5 Mark Ray, P.E June 14, 2017 Page 2 1. Protection from potential liability a. SEH to provide documentation that the contaminated groundwater plume did not migrate as a result of the Phase 16 project. 2. Avoids potential construction delays. a. The Phase 16 Contractor can focus and continuously provide dewatering for the sanitary sewer work without stopping due to contaminated groundwater control operations. b. Essentially a "firewall" will exist between the Phase 16 dewatering and SEH's contaminated groundwater control activities. 3. Fewer Phase 16 Contractor costs a. Historically whenever contamination soils or groundwater is involved in a construction project, contractors typically get alarmed, and contractor costs increase significantly to handle the worst case scenario. b. Reduces contractor uncertainty and guesswork. c. Puts environmental system management and control in the hands of environmental professionals. Scope of Work Environmental Groundwater Monitorinq and Control 1. Coordinate scope of work with the MPCA. 2. Investigate existing monitoring wells at 4800 56th Avenue for potential use by SEH and its subcontractors. 3. Investigate proposed capture well(s) at 4824 56th Avenue for use in monitoring groundwater flow and pumping groundwater. 4. Determine logistics of pumping contaminated groundwater into sewer system. 5. Drill and install monitoring well at 4824 56th Avenue (by SEH's subcontractor). Includes preparing and submitting permit and fee. 6. Monitor groundwater elevations during dewatering by the Phase 16 contractor. 7. Install temporary capture well and pump at 4800 56th Avenue 8. Review and sign the proposed water treatment plan by a Minnesota PE, per the MPCA requirements. 9. Provide on-site groundwater treatment by water treatment system and pumping (by SEH's subcontractor). Includes preparing and submitting permit and fee for discharging treated groundwater into the existing storm sewer. 10. Sampling and analysis effluent. 11. Abandon monitoring and capture wells. 12. Preparation of a memorandum summarizing the monitoring, pumping, water treatment and testing. Assumptions: 1. A maximum of 8 weeks of continuous groundwater treatment to be provided. 2. Water treatment system a. A minimum of three weeks notice by the Phase 16 Contractor prior to the first day of dewatering. b. A maximum of 200 gpm dewatering rate will be required at capture well. c. Based on water treatment on 10% of maximum concentration level. 6.5 Mark Ray, P.E June 14, 2017 Page 3 d. One 200 gpm air stripper and one oil separator is sufficient. e. Loading and unloading of equipment to be provided by the City. f. Onsite fueling and oiling of equipment to be provided by the City, including weekends and holidays. g. A maximum of 300 bag filters will be needed. h. SEH's subcontractor is on site only for the following activities. 1.) Equipment mobilization, 2.) Equipment training of SEH/City staff, 3.) Well abandonment, and 4.) Equipment removal from site. Disposal of spent carbon is included however assumes non -hazardous classification. Cleaning and disposal of sludge and sediment to be provided by the City. k. Reimbursement by the City if the system is turned on or not. See the attached Appendix A estimated costs table based on the dewatering schedule. 3. RPR hours are based on a maximum of 2 hours per day for up to 8 weeks during construction 4. Existing storm sewer pipes have full capacity for discharging treated groundwater and need no maintenance prior to discharge. Regent Avenue Deep Sanitary Sewer Replacement 1. Construction Staking — Includes any potential staking required for the sanitary sewer and water main. Include staking any tees, hydrants, bends, and sanitary manholes. 2. Resident Project Representative (RPR) — SEH will provide an RPR for full time inspection of the work. Includes preparation of monthly quantities and daily field reports. 3. Construction Administration — SEH will coordinate the work with the City, RPR and Contractor. Includes preparation weekly construction meetings minutes and periodic mailings to property owners. 4. Project Close-out / Record Drawings — Task includes a preparation of record drawings, partial and final payments. Assumptions: 1. A maximum of two sets of survey stakes will be placed every 50' at the RAN on the east side of the Regent Avenue. Stakes will be used for both the sanitary sewer and water main. 2. A maximum of two sets of survey stakes will be placed every 75' at the R/VV on the west side of the Regent Avenue. Stakes will be used for both the sanitary sewer and water main. 3. RPR hours are based on a maximum of 40 hours per week for up to 8 weeks during construction, and 20 hours per week for up to 7 weeks pre and post construction. 4. Administrative hours are based on a maximum of 10 hours per week for up to 8 weeks during construction, and 5 hours per week for up to 7 weeks pre and post construction. Cost If accepted, in accordance with Exhibit C-1, Paragraph A of the Agreement, we will provide the City with the additional engineering services for a total fee of $299,062. This amount is detailed in the attached Appendix B (Task Hour Budget) and includes our reimbursable expenses. 6.5 Mark Ray, P.E June 14, 2017 Page 4 We will bill the City monthly on an hourly basis for services, expenses, and equipment as described in Exhibit C-1 of the Agreement. For your convenience, we include our billable cost range and schedule of expenses as Appendices C and D to this Supplemental Letter Agreement. The above financial arrangements are based on the orderly and continuous progress of the project. Thank you for the opportunity to submit this proposal and we look forward to continue working with the City on this important project! Sincerely, Aaron T. Ditzler, PE Project Manager City of Crystal, Minnesota Accepted this day of 12017 By: Title By Title atd p:AaeAcAcryst\141862\1-genl\10-contracts\03-proposal\enviro & sanitary\sanitary sewer & environmental proposal letter. docx End of Dewatering Week 1 2 3 4 5 6 7 8 9 10 Carbonair System Estimated Costs Scenario A: Scenario B: System is Turned System is Never On Turned On Based on when system is first turned on* $103,598 $101,464 $99,330 $97,196 $95,062 $92,928 $86,028 $83,894 $81,760 * Assumes: 10 total weeks of dewatering 200 gpm pumping rate 7 days/week, 24 hr/day pumping Based on when system is de- mobilized* $23,607 $26,784 $29,961 $33,138 $36,315 $39,492 $37,903 $41,080 $44,257 $47,434 Appendix A We • 'o vRa O U S. iN O U i W N W G N Q Uj Cl! W M O N N r 0 O N O A COW 0 0 U N fA V fA O fA A fA cf (p of U3 r fA c N r V O N N fA fA fA fA fA fA c W N E9 f0 N O N V OD N Q F M W N V A U H s c W IL J � � Q x w ud cd co 0 0 0 a W = C.7 v in in y L p G � N OD OD _ N V � y a FSI G x p N � (fl M M A � s � W I—I � W c ` � m �3W w x d x xa a � �J of OD M M Q x C7 W N N !. s W d x w O O E w 3 g U m LL s= o N 2 m o 0 rn w v N n F O E O .Q U O of A O N a 0 Q O O O c O W W F N y N °a v o E e O o s o o U) N¢ U cn U U N v.o w - o 3 C O C W O F N O y C w W w N N N N N 0 N= N N N O A N v LL'�LL�LL W x 2 F N N w w w F SEH Hourly Billable Rates - 2017 Classification - Office Staff Billable Rate0) Principal $155.00 - $240.00 Project Manager $120.00 - $225.00 Senior Project Specialist $120.00 - $200.00 Senior Project Engineer $130.00 - $200.00 Project Engineer $100.00 - $160.00 Staff Engineer $80.00 - $120.00 Senior Project Architect $130.00 - $195.00 Project Architect $95.00 - $150.00 Staff Architect $80.00 - $110.00 Senior Project Scientist $125.00 - $165.00 Project Scientist $80.00 - $115.00 Staff Scientist $70.00 - $90.00 Senior Project Planner $150.00 - $195.00 Project Planner $85.00 - $135.00 Staff Planner $70.00 - $90.00 Project GIS Analyst $80.00 - $150.00 Lead Technician $90.00 - $160.00 Senior Technician $80.00 - $130.00 Technician $60.00 - $105.00 Word Processor $55.00 - $90.00 General Clerical $55.00 - $90.00 Graphic Designers $80.00 - $120.00 Classification - Field Staff Billable Rate0) M Licensed Land Surveyor $105.00 - $150.00 Lead Project Representative $95.00 - $145.00 Sr. Project Representative $75.00 - $125.00 Project Representative $70.00 - $120.00 Survey Crew Chief $85.00 - $120.00 Survey Instrument Operator $60.00 - $90.00 (1) The actual rate charged is dependent upon the hourly rate of the employee assigned to the project. The rates shown are subject to change. Effective: January 1, 2017 Expires: December 31, 2017 A. SEH Building a Better world hx All of Us' SHORT ELLIOTT HENDRICKSON INC. Appendix C SEH Schedule of Expenses - 2017 Vehicle Mileage Rates $0.53/mile Vehicle Allowance Costs Resident Project Representative Survey and Field Vehicle .......... Survey Equipment Robotic Total Station ..................................... Global Positioning System (GPS) ................ Computer Equipment Computer Charges per Direct Hour of Labor Other Equipment Expenses ................... $16.00/day $4.50/hour + $0.53/mile $30.00/hour $30.00/hour $3.00/hour SEH uses many different types of equipment, such as traffic counters; flow meters; air, water, and soil sampling kits; inspection cameras; density meters; and many others. Our equipment is frequently upgraded to utilize current technology. You will be charged for equipment usage per your agreement with SEH. Rates are subject to change. Identifiable Reproduction and Reprographic Costs - 2017 (1) (2) Item 8'/2x11 11x17 Large Format Per Item Black/White Co (3) 0.07 0.24 0.95 + 0.50/sq. ft. Color Co (3) 0.46 1.02 0.95 + 2.55/sq. ft. Mylar 5.00 CD Copy 3.00 Lamination 2.00 3.50 3.50/sq. ft. Laminated Foamcore — up to 30"x 42" — larger than 40"x 60" 40.00 75.00 3 -Ring Binder size 1" 2" 3" 4" cost 3.20 4.80 5.60 7.24 Machine Folding 0.02 Binding wire comb 3.60 3.20 Covers custom blank 0.15 0.03 Tabs white 0.20 Mailing/Processing UPS or USPS rates M prices include operator time (2) prices denote single -sided printing (3) standard stock, white paper used for pricing Prices are subject to change and may not be accompanied by immediate notification. A. SEH Building a Better World for All of U&' SHORT ELLIOTT HENDRICKSON INC. Appendix D RESOLUTION NO. 2017 - AWARDING CONSTRUCTION SERVICES CONTRACT FOR THE PHASE 16 DEEP SANITARY SEWER REPLACEMENT WHEREAS, the City Council awarded the construction contract for the Phase 16 Skyway Park Neighborhood Street Reconstruction Improvement Project # 2016-16 on April 19, 2017; and WHEREAS, the deep sanitary sewer replacement is included part of the Phase 16 Street Reconstruction Project; and WHEREAS, a nearby Minnesota Pollution Control Agency verified contamination site adds further challenges to deep sanitary sewer reconstruction project; and WHEREAS, the City does not have the resources or expertise in-house to provide the construction services needed for either the deep sanitary sewer replacement or the mitigation of the contamination site; and WHEREAS, SEH, Inc. is the providing construction services for the Phase 16 Street Reconstruction Project, is able to provide the needed services associated with the deep sanitary sewer work, and is in good standing. NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby awards the contract for construction services for the Phase 16 Deep Sanitary Sewer replacement work to SEH, Inc. in the amount of $299,062. BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby authorized to sign such contract. Adopted by the Crystal City Council this 20th day of June, 2017. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk 6.5 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov AL City Council Work Session Agenda June 20, 2017 Immediately following the City Council meeting Conference Room A Posted: June 16, 2017 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at p.m. on June 20, 2017 in Conference Room A, 4141 Douglas Dr. N., Crystal, Minnesota. I. Attendance Council members U LaRoche Parsons Adams Budziszewski Dahl Deshler Staff Norris Therres Gilchrist Revering Ray Sutter Serres II. Agenda The purpose of the work session is to discuss the following agenda items: 1. Recent legislative changes regarding small cell technology and possible changes to the City and Zoning Codes 2. Task force status 3. Constituent issues update 4. City manager monthly check-in 5. New business* 6. Announcements* * Denotes no supporting information included in the packet. III. Adjournment The work session adjourned at p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531- 1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. Kennedy Graven CHARTERED Troy I Gilchrist 470 US Bank Plaza 200 South Sixth Street Minneapolis MN 55402 (612) 337-9214 telephone (612) 337-9310 fax tgilchristgkennedy-graven.com http://www.kennedy-graven.com Also: St. Cloud Office 501 W. Germain Street, Suite 304 St. Cloud, MN 56301 (320) 240-8200 telephone MEMORANDUM TO: Crystal City Council FROM: Troy Gilchrist, City Attorney DATE: June 20, 2017 RE: Small Cell Legislation --------------------------------------------- The wireless industry is working to deploy "small cell" wireless facilities in public rights-of-way (ROW). To that end, the industry has sought to pass model legislation nationwide. The telecommunications industry undertook similar efforts to push for such legislation in Minnesota. The resulting bill was hotly contested and, eventually, what could be described as a partial compromise was reached with the League of Cities. The League went from being strongly opposed to being neutral, and recognized that while the resulting legislation does not sufficiently protect local control in these matters, it was better than the legislation passed in other states. The small cell language was included in the Omnibus Jobs Bill and is now law. As is pointed out below, because this legislation has immediate effect staff thought it was important to bring this issue to the Council for direction on possible amendments to the Code. 1. Wireless Governed by Minnesota ROW Law Under prior law, "telecommunications right-of-way users," were statutorily entitled to access and install facilities in the ROW. Such right did not include providers of wireless services. Such rights are subject to reasonable regulations and conditions imposed by the local government unit (LGU). LGUs are required to enact ROW ordinances to implement this authority. Wireless providers may also now deploy a "small wireless facility" or a "wireless support structure" in the ROW after the change in law. Because the wireless services providers are currently not recognized in the Code as a right- of-way user, we need to look at what amendments are needed to include and permit such users under the new law. 501499v2 AMB CR205-30 2. Zoning • The law makes wireless support structures permitted uses, but also provides that LGUs may make them special or conditional uses, subject to additional criteria. • LGUs are prohibited from adopting a moratorium on the processing and issuance of small wireless facility permits. • The issue for the Council to consider is whether to exercise the option to require the installation of such facilities in single-family residential districts. 3. Application Process • LGUs may require permits for placement of new wireless structures or colocation of small wireless facilities in the ROW. It is unclear whether this is in lieu of or in addition to the ROW permit already required by most existing ROW ordinances under the new law. • My recommendation is to treat such providers in the same manner as other right-of-way users to the extent possible. 4. Collocation, Rent and Fees • An important part of this new legislation is the placement of facilities on public infrastructure (light poles, stop lights) within the ROW. Cities generally must allow such collocation, but may impose reasonable approval procedures to, among other things, ensure the structure can handle the additional weight. Cities may also charge rent within certain limits. • State law now allows cities to charge rent of up to $150 annually, plus $25 for maintenance, for each site. This payment arrangement would presumably be reflected in an attachment agreement governing the provider's attachments to the LGU's facilities. • LGUs remain entitled to recover ROW management costs, as defined by state law, from wireless providers using the ROW via permit fees. However, the law prohibits certain third - party fees. 5. NO PUC Rules or Dispute Resolution The PUC will not take an active role in promulgating rules or offering dispute resolution services related to small cell wireless, as the law did not provide them clear statutory authority to do so. However, the law does provide that cities may Cities are authorized to require separate agreements with wireless providers governing attachments to the LGU's poles or other facilities. Staff Recommendation ROW Regulations The Council should direct staff to take the following steps with respect to treating wireless providers as right-of-way users that can collocate on City facilities. 501499v2 AMB CR205-30 Review the regulations on right-of-way users and develop amendments as needed to include wireless service providers. Update/expand permit procedures and fees as needed. Determine the need for a written agreement regarding collocation and, if needed, prepare the necessary documents. Zoning Staff recommends adoption of a CUP requirement for new poles* in the ROW in the R-1 district and has three suggested criteria for such CUPS: • No less than 5 feet from the street curb (for snow storage, etc.) No more than 5 feet from the side lot line extended to the street (to reduce visibility when people are looking out of their front windows) • Constructed from earth -toned fiberglass (looks better than traditional wood poles) *Staff recommends no CUP requirement for equipment on existing poles in R-1 because we want to encourage telecoms to place their equipment on existing facilities instead of installing new poles. If the Council wants staff to proceed with a CUP requirement and amendments to the ROW user regulations, then we need to move quickly to ensure that the requirement is in effect before the City is forced to allow a new pole because of a 90 -day rule included in the new law. To that end, staff would propose the following schedule: 6/20 Council work session 6/29 Notice of Public Hearing published in SunPost 7/10 Plan Commission Public Hearing 7/18 Council - 1st reading 8/10 Council - 2nd reading & adoption (short special meeting before budget work session) 8/14 Ordinance published in Star Tribune 9/13 Ordinance effective (Note: If, as likely, we don't get any applications by Thu 6/15, this schedule - with 8/10 spec meeting and Strib publication - would ensure there's no "gap" between the 90 -day max decision period and effective date of the CUP requirement.) 501499v2 AMB CR205-30 Memorandum CorAL DATE: June 13, 2017 TO: Mayor and City Council FROM: Anne Norris, City Manager SUBJECT: Task Force Status Last year the City Council amended Section 305 of the City Code to allow for the creation of task forces. Task forces are intended to address specific issues and for a specific period of time. The City Code requires the City Council to establish a date for a task force to be dissolved or extended when establishing that task force ("Section 305.19. Creation. The city council may establish task forces by resolution as it determines is appropriate to study and advise the city council on specific matters of limited scope. The resolution creating a task force must set forth the number of members, the specific issue or issues the task force is to study and advise, and the date by which the task force will be dissolved. The city council may, by resolution, extend the date of dissolution or alter the scope of the matters being reviewed by a task force"). To date, there are two task forces — the City Code Review Task Force (CCRTF) and the Community Outreach Task Force (COTF). The CCRTF was created in 2015 to review the City Code and recommend updating, streamlining and simplifying the City Code. This Task Force completed its review of the City Code in January of this year and save for one last meeting to discuss formatting recommendations (which will be scheduled for this fall), this group has completed the work it was assigned. The COTF was created late in 2016 to work on recruiting and coordinating volunteers and volunteer opportunities as well as planning and hosting the Crystal Masquerade Ball and redesigning the City flag. The establishing resolution (attached) considers dissolution of the COTF December 31, 2017. I am assuming the Council intends to extend the deadline for the COTF but it should discuss prior to September when the annual advisory commission and task force recruitment effort will start. Attach: C A1 L CITY OF CRYSTAL CITY CODE REVIEW TASK FORCE Purpose: The Crystal City Code contains regulations for municipal operations and administration, building, planning and land use regulations, public health, public utilities and streets, public safety as well as business and trade regulations and licensing such as liquor licenses. The Crystal City Council has determined that a task force should take the leading role in reviewing the provisions of the City Code and recommend changes to the City Council. The Task Force will review all sections of the City Code except Section 425, Property Maintenance, which will be reviewed by the City Council. The purpose of the Task Force is to review the City Code to recommend changes which streamline, update and remove unnecessary or dated provisions. The Task Force will present recommendations to the City Council and the City Council will consider and determine final changes to the City Code. Membership: The Crystal City Council has authorized recruitment of a 10 member task force consisting of: i 7 Crystal residents 3 representatives from the Crystal business community Meetings: The Task Force is anticipated to meet monthly, one week night a month (date and time to be determined by the Task Force) to review the City Code. Members of the Task Force may be asked to periodically present recommendations to the City Council at additional work session meetings. Responsibilities of Task Force members: Attend meetings Read meeting materials prior to meetings Participate in Task Force discussions ■ Listen to and respect the viewpoints of others Serve as a conduit of information to and from the greater community CITY OF CRYSTAL CODE REVIEW TASK FORCE BYLAWS AND OPERATIONAL PROCEDURES I . Purpose. The Crystal City Council established the City of Crystal Code Review Task Force ("Task Force") as an advisory group to review the Crystal City Code ("Code") and make recommendations on how it might be amended to better serve the interests of the City and City residents. The purpose of these Bylaws and Operational Procedures ("Bylaws") is to establish procedures the Task Force will follow in conducting its review of the Code and developing its recommendations to the City Council. Members. The City Council appointed 14 members to the Task Force. The members serve at the pleasure of the City Council, are volunteers (not City employees), and are not entitled to any compensation or reimbursement of expenses. Only members personally present at a meeting may vote, no proxies or alternate members are allowed. 3. Meetings. The Task Force shall hold its regular meetings on the fourth Thursday of each month at 7:00 p.m. Special meetings may be called by request of at least six members. Notice of a special meeting shall be provided to the members at least three days before the date of the meeting. Task Force meetings shall be noticed and held in accordance with the Minnesota Open Meeting Law (Minn. Stat., Chap. 13D). A majority of the Task Force members shall constitute a quorum. A quorum must be present in order to hold a meeting, though less than a quorum can adjourn a meeting. A positive vote of a majority of a quorum is required to take action on any matter before the Task Force. The Task Force is not required to follow a particular set of parliamentary rules. The Task Force shall use a simple motion process for taking actions and shall otherwise operate in a manner consistent with the general consensus of a majority of Task Force members. A motion must be made and seconded before it can be acted on by the Task Force. A motion is subject to amendment before it is finally acted on, but a motion to amend must be decided before another motion to amend may be made. The Task Force may, by motion, table a matter for consideration at a later meeting. The Chairperson shall decide matters of preliminary procedure in a manner consistent with these Bylaws, except that the Task Force may overrule any such decision upon a majority vote of members present at the meeting, provided at least a quorum is present. 4. Officers. The Task Force shall select a Chairperson and Vice -Chairperson from among its members. The Chairperson shall be responsible for conducting the meetings of the Task Force. The Chairperson shall work with City staff to establish the agenda for Task Force meetings. A meeting agenda may be amended by the Task Force. The Vice -Chairperson shall perform the duties of the Chairperson in the absence of the Chairperson. Documents for review and consideration by the Task Force at its meetings shall be distributed to the members by City staff. City staff will record the votes at Task Force meetings. 4637170 KRH CR225-423 5 Code Review. The Task Force intends to conduct its review of the Code and to develop its recommendations in accordance with the following: (a) The Task Force shall assign specific sections of the Code to members for review; (b) The members shall review the assigned sections and complete the review worksheet to indicate any changes they propose to the sections; (c) The members shall turn the completed worksheets into City staff by the established deadline each month so the worksheets can be compiled and distributed to the other Task Force members as part of the packet for the meeting; (d) The Task Force reviews, discusses, and votes on the proposed changes/recommendations; and (e) City staff will summarize the Task Force's discussion and vote, and will forward the information to the City Council. Amendments. These Bylaws may be amended by a majority vote of all the members of the Task Force. Adopted on the 30th day of June, 2015. Chairperson 2 4637170 KRH CR225-423 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2016 - 162 AMENDED AND RESTATED RESOLUTION ESTABLISHING THE CRYSTAL COMMUNITY OUTREACH TASK FORCE WHEREAS, the Crystal City Council may, pursuant to sections 305.17 through 305.25 of the Crystal City Code, establish, by resolution, such task forces as it determines are needed to assist it to address a particular item of city business; and WHEREAS, the City Council determines that establishing a task force to study and advise the City Council on ways to increase volunteer involvement in the City, and to effectively match volunteers with opportunities that best takes advantage of a volunteer's skills or interests, is in the best interests of the City. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Crystal as follows: I . The Crystal Community Outreach Task Force ("Task Force") is hereby established. 2. The Task Force shall study and advise the City Council on the following issues: a. Recruiting of volunteers; b. Coordinating volunteer events; c. Developing a clearinghouse of volunteer events matched with volunteers; d. Using volunteer engagement to enhance the community feel of the City; and e. Redesigning the City flag. 3, The Task Force shall be advisory to the City Council and the City Manager, and shall have no other official status or independent authority other than to gather, discuss, and make recommendations to the City Council on the issues identified herein. 4. The Task Force shall be made up of up to 9 members appointed by the City Council. A quorum of the actual number of appointed members is needed for the task force to conduct its business. 5. The City Council may also appoint City Councilmembers to serve as liaisons to the Task Force. Councilmembers serving as liaisons shall not have a vote on the Task Force and shall not count towards a quorum. 6. The City Council will act by majority vote to fill any vacancies that may occur on the Task Force. 7. Those appointed to serve on the Task Force serve at the will of the City Council and may be removed by a majority vote of the City Council with or without cause. 491607v1 CR205-30 8. The Task Force shall be dissolved as of December 31, 2017, or upon a separate resolution of the City Council, whichever occurs first. 9. The City Council may, by resolution, extend the date of dissolution or alter the scope of the matters being reviewed by the Task Force. 10. Meetings of the Task Force shall be open to the public and members must comply with all applicable open meeting laws. 11. This Resolution amends and restates Resolution 2016 — 138, which is hereby repealed. Adopted this 20'' day of December, 2016. Jim Adams, Mayor ATTEST: Chrissy Serres, City Clerk 2 4916070 CR205-30 a cd A+ D o O O (O (\D v o o O II k w w w N 0 w w w N � z z z �• (n •c U) •� y .c O O O O O .- `m Z Z Z 0 CL O c O c N c Q <t Q a" U N v) N y L O L O L O VI \- Z Z Z O C c C a Q ¢ Q a a U N N 3 a� a a °' > n L rl 00 Q 1 'a Q Z i\= � E E X X X c� W 4i m 19 o') co rn 9 c�n U" T M re w r ami o �' O O 66 U) r '� CofAL CITY MANAGER WORK PLAN MONTHLY CHECK IN — JUNE 2017 Goals (see attached updated business plan goals): Operational planning to be sure staff work plans achieve Council priorities Monthly check in with Council o Constituent Issues — prompt response and resolution — on-going, also provide list of resolved constituent issues (started 4/17) - Advocacy on Council policies Include staff recommendations on staff reports — on-going Budget Financial Management — continue work towards fiscally sound and stable financial policies and practices Long term financial planning: ■ 2018 budget process underway • Parks master plan in development for parks funding • Goal is to be debt free — need long term financial planning to determine needs First quarter 2017 financial statements provided in 6/6/17 packets 2016 Financial report presented at 6/20/17 meeting Strategic leadership for achievement of Council goals o Thriving Business Climate City Code Review Task Force has completed its review; staff now reviewing Code for proposed changes to City Council (Chapter 6 revisions and Zoning Code revisions in process) • 2017 EDA Work Plan identifies opportunity areas ■ Contract for updating Bass Lake Road streetscape in progress a Create Strong Neighborhoods ■ Community Outreach Task Force continues monthly meetings and volunteer projects (Bee Friendly planting, Performance in the Park event, 2018 Crystal Ball planning) Bassett Creek regional bike trail in progress ■ Master park planning underway with consultant — Council discussion at July work session ■ Railroad Quiet Zones — approval process underway Phase 16 street reconstruction and last phase of alley reconstruction underway — celebration of street reconstruction on 5/10 Fiscally sound and stable policies and procedures — see above rn 7H O N I O N L O 4- V) Cp /O (B a_ U) U) D m N O 0- 0 O i d aJ m E H aJ C N 7 tw C �L s m 0 m ar U m O 0 � N 7 � c U it u H 3 3 a' >u dA N — c cr O 0 0- -a a — ro O c F- L o aT+ U U LL C N • • • f0 Ln a-+ c v E CL 0 v a, p v tiA �o c c �o c E E U U U `o a c 7 in LU c O Y a1 E L a) f�6 Y Lu t U > -0 c ly +� Q) C: c Q) CU v O O Y a n 3 v o c f0 c`no ° OL 3 c -L0 O Q Q c v Q i Y N � m a) Qi f0 0 C: a +� c a v � a v aci � ' v w- Ir C _ U a E O `w O c Y C L Kt G_ > E E a= o 0 C �p ; f1 > I v O O U U U fl. 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