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2017.04.13 Work Session Packet Posted: April 7, 2017 City Council Work Session Agenda April 13, 2017 6:30 p.m. Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at ______ p.m. on April 13, 2017 in Conference Room A at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. I. Attendance Council members Staff ____ Parsons ____ Norris ____ Adams ____ Therres ____ Budziszewski ____ Elholm ____ Dahl ____ Gilchrist ____ Deshler ____ McGann ____ Kolb ____ Olson ____ LaRoche ____ Ray ____ Revering ____ Serres ____ Sutter II. Agenda The purpose of the work session is to discuss the following agenda items: 1. Bassett Creek Watershed project update 2. 2018 budget preview 3. Review changes to Chapter 5, Zoning, City Code Review 4. Crystal Ball recap III. Adjournment The work session adjourned at ______ p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531- 1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Memorandum DATE: April 13, 2017 TO: City Council FROM: Mark Ray, PE, Public Works Director SUBJECT: Bassett Creek Park and Winnetka Pond sediment removal update Over the past few months Bassett Creek Watershed engineering staff has been working on the feasibility report for the Bassett Creek Park pond and Winnetka pond (northwest corner of 36th Ave and the railroad tracks) sediment removal projects. An open house was held for these two projects on February 16th at the Heathers’ Manor. The proposed projects were to be entirely funded by the Bassett Creek Watershed Commission. Based on the feasibility report work done so far, the needs of these two ponds significantly exceeded the allocated budget. Watershed staff is currently working to identify potential options for proceeding with a scaled back project. Engineering staff from the Bassett Creek Watershed Commission will also be available at the meeting. Requested Council action  Staff will update the Council on the findings of the feasibility report for these two projects and recommended direction Memorandum DATE: April 6, 2017 TO: Mayor and City Council Anne Norris, City Manager FROM: Jean McGann, AEM Financial Solutions, LLC RE: 2018 Budget Highlights Background On an annual basis, the City of Crystal is required to prepare and adopt an annual budget. Discussion This is the start of the 2018 budget process. Attached is an overview of 2018 budget highlights that we are aware of at this point. Included in materials is a high level explanation of fund accounts and fund descriptions. The goal of this meeting is to share information we are aware of at this point that will impact the 2018 budget and receive the input and perspective of the City Council for the goals and objectives for this budget. Conclusion We are excited to share the 2018 Budget Highlights and start the budget process. April 13, 2017 Fund Accounting Overview Why Fund Accounting? To keep track of separate business functions within one larger organization Resembles a parent/subsidiary relationship in the corporate world Fund Accounting Governmental Funds Financed mostly by taxes/assessments Modified accrual basis of accounting (i.e. when earned/spent AND when available) No capital assets or debt liabilities recorded General fund Special revenue funds Debt service funds Capital project funds Fund Accounting Proprietary Funds – includes Enterprise and Internal Service Funds Financed primarily from user fees and operate similar to private business Full accrual basis of accounting (i.e. when earned/spent) Capital assets and debt liabilities ARE recorded Enterprise funds Internal service funds Fund Accounting Fiduciary Funds Monies held on behalf of another party Full accrual basis of accounting Trust Funds Agency Funds Fund Types Special Revenue Funds - Funds used to track the proceeds of restricted or committed special revenue sources that are to be used for specified purposes. Debt Service Funds - Funds used to track the collection of taxes, assessments and other revenues including interest to repay debt principal and interest. Capital Project Funds - Funds used to track the payment of project costs and equipment purchases from the receipts of debt proceeds, assessments, grants, and other revenues including interest and transfers in of built up reserves. Enterprise Funds - Funds that are established to account for operations that are financed an operated in a manner similar to private business. 2018 Proposed Budget Calendar Date Action 4/4/2017 Data request for development of wage and benefit document 4/13/2017 Preliminary budget discussion with Council 5/4/2017 Internal charges complete (insurance, LOGIS charges and depreciation) 5/4/2017 Wage and benefit calculations complete 5/8/2017 Wage discussion with Senior Leadership team 5/15/2017 Budget documents available in Hubble for input 6/9/2017 Budgets (including revenue projections) due from Senior Leadership team 6/19/2017 Senior Leadership budget and PIR discussion 7/27/2017 Council packet due 8/10/2017 Budget workshop (all funds and fee schedule) 8/17/2017 Budget workshop (all funds and fee schedule) 9/5/2017 Preliminary budget adoption Oct/Nov Additional budget workshop as needed 11/7/2017 Submit public hearing notice to Sun Sailor (not required) 11/27/2017 Budget books finalized 12/5/2017 Public input meeting and final adoption of budget/levies 2018 Budget Assumptions/Impacts Assumption Impact Cap on health and dental insurance COPPS Grant $130,367 2018 Union Contracts Settled Local 56 Union 44 Union 49 2.5% COLA Elections occur in 2018 $35,000 (est) Pool levy eliminated $212,000 Tax levy considerations West Metro Fire District 4-5 % Increase Property Tax Levy History 2010 2011 2012 2013 2014 2015 2016 2017 General levy 8,330,937$ 8,453,983$ 8,258,049$ 8,150,000$ 8,237,000$ 8,302,000$ 8,571,947$ 8,657,000$ Capital improvements levy - - - 563,153 563,153 563,153 563,153 1,141,620 Debt Service - Co Road 81 534,565 534,565 534,565 EDA 300,000 274,000 270,000 239,156 208,000 239,000 246,200 277,200 Total levy 9,165,502$ 9,262,548$ 9,062,614$ 8,952,309$ 9,008,153$ 9,104,153$ 9,381,300$ 10,075,820$ % Increase from prior year 11.55%1.06%-2.16%-1.22%0.62%1.07%3.04%7.40% Market value based referendum levy 207,300$ 207,400$ 211,600$ 210,400$ 209,000$ 209,000$ 210,600$ 212,000$ 9,372,802$ 9,469,948$ 9,274,214$ 9,162,709$ 9,217,153$ 9,313,153$ 9,591,900$ 10,287,820$ Total levy increase from prior year 1.04%-2.07%-1.20%0.59%1.04%2.99%7.26% Local Government Aid History $1,455,066 $1,455,066 $2,505,786 $1,455,066 $1,643,830 $1,681,036 $1,691,895 $1,694,740 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 2010 2011 2012 2013 2014 2015 2016 2017 Local Government Aid Fiscal Disparities TAX RATE CALCULATION Payable 2015 Payable 2016 Payable 2017 Tax Capacity 14,758,503$ 15,250,280$ 16,716,693$ TIF Captured Value (297,589) (325,706) (248,944) AW Contribution (1,088,083) (1,088,334) (1,082,015) Net Tax Capacity 13,372,831 13,836,240 15,385,734 Certified Levy 9,074,153 9,099,500 9,798,620 EDA Levy 239,000 246,200 277,200 Area-Wide Distribution (4,197,619) (3,999,304) (4,375,023) Local Levy 5,115,534 5,346,396 5,700,797 Tax Rate Trends 2015 2016 2017 City Tax Rate 38.25%38.64%37.05% County Tax Rate 46.40%45.36%44.00% School Tax Rate 33.23%33.83%31.84% Other Tax Rate 10.56%10.43%10.43% Total Tax Rate 128.44%128.26%123.33% Market value rate - Pool bonds 0.2944%0.2964%0.2627% (1) 2017 Proposed Values and Tax Capacity - Hennepin County Assessor's Department. Amounts are estimated for other tax rates for 2017. PAGE 1 OF 1 _____________________________________________________________________ FROM: Dan Olson, City Planner DATE: April 6, 2017 TO: Anne Norris, City Manager (for April 13 meeting) SUBJECT: Review proposed changes to the zoning code and related regulati ons In 2015 the City Council appointed members to the city code review task force. The task force has reviewed the city’s sign, subdivision and zoning codes and provided comments. Attachment A is a listing of those comments and staff’s response. Staff has also included policy questions on proposed ordinance changes for the Council to provide direction on. For these policy questions staff researched the adjacent five cities: Robbinsdale, New Hope, Golden Valley, Brooklyn Park and Brooklyn Center. At the April 13th Work Session staff will make a presentation on the more significant proposed ordinance changes (the issues that staff has identified for this presentation are shown shaded on attachment A). Staff is working with the city attorney to combine the requirements for signs, subdivision and zoning into one ordinance. This will reduce the amount of repetition that often results from having three separate ordinances. Tables and graphics will also be used to make the ordinance more user-friendly. The planning commission is expected to begin their review of the draft ordinance in May with a public hearing on the new ordinance in July. The following is the proposed schedule for adopting a new ordinance: May - June Planning Commission reviews draft ordinance June 20 City Council Work Session to review proposed ordinance July 10 Planning Commission public hearing for proposed ordinance July 18 Council considers first reading of ordinance Aug. 15 Council considers second reading and adoption Aug. 24 Summary of ordinance published Sep. 23 Effective date of ordinance City Council Action This agenda item is being presented so the Council may provide direction on various policy issues related to the update of the zoning code and related regulations. Attachment: A. Document detailing Task Force comments and staff-proposed code changes COUNCIL STAFF REPORT Revisions to Regulations for Zoning, Subdivision and Signs Section Issue Originator of Comment Task Force Comment Staff/Attorney response to Task Force Additional Information from Staff 405.01, Subd. 2 Does the Council want to regulate window signs? Staff N/A N/A Robbinsdale, Golden Valley, New Hope, and Brooklyn Park limit signs to 25%-50% of window coverage. Brooklyn Center does not have a percentage limitation. 405.01, Subd. 3 Sign code administration Task Force Clarify who the "manager" is (person who administers the sign code) The updated sign code will clarify that the city manager or designee is the administrator of the code. Staff will ensure that the language is consistent with what the city attorney has used in other chapters of the code. 405.05 Should the city eliminate the requirement for a sign hangers license? Staff N/A N/A Brookyn Park, Brooklyn Center, and Robbinsdale require a license. Golden Valley and New Hope do not. The sign code requirements already protect the property owner from installation of an unsafe sign, and removing the license requirement streamlines the application process and removes the $100 license fee. 405.07 Carrying signs Task Force Permits should be required for people carrying signs (for example, Liberty Tax). Persons carrying signs cannot be required to apply for a sign permit because of free speech issues. Section Issue Originator of Comment Task Force Comment Staff/Attorney response to Task Force Additional Information from Staff 405.07 Sign code - permit Task Force 1) Should a permit be necessary to repaint or change bulbs? 2) Does this include awnings? 3) If a sign is attached to a wall, it should require a building permit not a sign permit 1) Changing bulbs does not currently require a permit and the sign code will exempt repainting from the requirement for a permit. 2) Awning signs will continue to require a permit. 3) The state building code only addresses safety issues such as snow and wind load, but does not address maximum size of sign, sign locations, etc. 405.09 Design and construction of signs Task Force Remove requirement that sign be designed to ensure safety (state building code already ensures this) This language shows that the city is making the applicant aware of the need for safety in designing a sign. 405.13, Subd. 3 Calculating sign area Task Force A diagram would be helpful here to show how a sign area is calculated The sign code will include graphics to clarify requirements. 405.15, Subd. 9 Sign and non-commercial speech Task Force Delete the purpose statement for non- commercial speech The new sign ordinance will be "content neutral" 405.17, Subd. 7 Holiday signs Task Force How do we enforce requirements for holiday signs? The new sign ordinance will be "content neutral" Section Issue Originator of Comment Task Force Comment Staff/Attorney response to Task Force Additional Information from Staff 405.19, Subd. 19 Freestanding signs Task Force 1) For freestanding signs, the only requirements should be: a) Can't block sight lines b) Requirements for height & weight of sign c) Can't place on other people's properties without permission d) Temporary signs should have time limits e) Make it clear that signs are not allowed on public property. 2) The building inspector should be responsible for violations and safety issues, not the city manager 3) We need to make sure that bulbs are replaced when they go out 1) All of these items will continue to be addressed for freestanding sign permits, including the requirement for a 10' setback from property lines 2) The city manager or designee will be responsible for sign code administration. 3) Bulb replacement will be added to the maintenance requirements 405.31 Does the Council want sign design requirements for multi-unit buildings? Staff N/A N/A Design requirements would improve the aesthetics of signs on multi- tenant buildings where there is no compatibility of one sign to another. Robbinsdale, Golden Valley, and Brooklyn Center require signs to be designed to be compatible with the building, but none of the five cities have detailed sign design requirements 505 Subdivision regulations Task Force This section should be consistent with other task force recommendations for other areas of the city code, including the placement of definitions To simplify regulations, staff recommends combining the zoning and subdivision codes into one development code with one set of definitions Section Issue Originator of Comment Task Force Comment Staff/Attorney response to Task Force Additional Information from Staff 515.01, Subd. 1-4 Intent and purpose of zoning code, relationship to Comp Plan Task Force This section needs to be simplified and shortened Staff will make this change 515.01, Subd. 6 Zoning code penalties Task Force Review this penalty section in relation to other similar provisions in city code There will one penalty section for signs, subdivision and zoning (currently there are separate sections for each) 515.01, Subd. 8 Nonconforming uses Task Force The definition of "nonconforming" should be in Section 515.09 The definition of nonconforming is in Section 515.09 515.01, Subd. 8 (e) and (g) Nonconforming uses Task Force Combine subsections relating to changes made to nonconforming uses Updated code will reduce repetitive language 515.01, Subd. 8 (h)Alterations to nonconforming uses Task Force This section needs to be clarified Staff will review the text and work to clarify the meaning 515.05, Subd. 3 (j)CUP expiration date Task Force There is concern about the CUP expiration requirements Staff will develop uniform requirements for CUP and site plan expiration dates 515.05, Subd. 2 & 3 CUP and Variance approval processes Task Force Relating to variances and CUP, this section should be restructured to reduce repetition The updated code will reduce repetitive language 515.09 The definition of "bed and breakfast establishment" would allow for Airbnbs. Is this what the Council wants? If so, should they be licensed? Staff N/A N/A Only Brooklyn Park has specific requirements for B & Bs. The other four cities do not address the issue. In Crystal B & Bs are allowed with an approved CUP. The Council could require B & Bs to be owner- occupied or could require a license. Section Issue Originator of Comment Task Force Comment Staff/Attorney response to Task Force Additional Information from Staff 515.09 Should the definition of "family" be changed to allow for more than 3 unrelated persons? This allows up to 3 unrelated persons in a rental unit (state licensed facilities can have up to 6) Staff N/A N/A Robbinsdale, New Hope, and Brooklyn Park allow up to 4 unrelated persons, and Golden Valley and Brooklyn Center allow up to 5. 515.09 Should the definition of height for a gable/pitched roof be changed to be measured to the midpoint of the roof peak rather than the peak? Staff N/A N/A The other adjacent cities measure gable roofs to the average elevation of the highest peak. 515.13, Subd. 1 Performance standards in the zoning code Task Force Delete purpose statement Purpose statements help the reader and staff understand the intent of the regulation 515.13, Subd. 4 (a)Visibility at intersections Task Force Use diagrams to help with understanding Graphics will be used throughout the updated code 515.13, Subd. 6 Landscape maintenance Task Force 1) Change wording: …shall be planted and maintained… to "installed and/or maintained. 2) There was concern about the word "acceptable" as used here 1) The wording requires action to install and maintain, which are both important to regulate. 2) Acceptable materials should be defined for clarity 515.13, Subd. 8 (a) & (c) Dwelling unit restrictions Task Force Combine requirements for where accessory dwelling units are prohibited The updated code will reduce repetitive language 515.13, Subd. 9 (b)Lot surveys Task Force Clarify how any improvements to a property may not obstruct future street extensions Staff will review the text and work to clarify the meaning Section Issue Originator of Comment Task Force Comment Staff/Attorney response to Task Force Additional Information from Staff 515.17, Subd. 1 Parking requirements Task Force Delete the purpose statement or move it to an appendix Purpose statements help the reader and staff understand the intent of the regulation 515.17 Parking requirements Task Force Simplify parking regs into three subsections: 1) General, 2) Commercial, 3) Residential Staff will find the best way to organize parking requirements in a concise and clear manner, including the use of tables and graphics; will follow task force suggestion unless there is a compelling reason not to 515.17, Subd. 4 Driveways in residential areas Task Force 1) Make sure driveway regulations are written so residents do not lose any driveway width during street reconstruction projects 2) The term driveway was defined multiple times 1) Only unlawfully-installed pavement in the right-of-way is removed during street reconstruction 2) The updated code will reduce repetitive language 515.17, Subd. 4 Driveways in residential areas Task Force Review to determine if the regulations are needed and applied uniformly Staff will review the text and work to clarify if the regulation is needed and applied uniformly. 515.17, Subd. 4 (f) (3) Calculating required number of parking spaces Task Force In calculating parking spaces, we have no hospitals so why do we show how to calculate spaces there? Will remove unlikely uses from the list and use general parking calculations 515.17, Subd. 4 (g) (5) (ii) Diveways in residential areas Task Force Driveway width standards are too strict. Should be approved on a case-by-case basis This is not legally defensible. approving projects on a case-by- case basis may lead to arbitrary decisions Section Issue Originator of Comment Task Force Comment Staff/Attorney response to Task Force Additional Information from Staff 515.17, Subd. 4 (i) (4) Driveways in residential areas Task Force We shouldn't regulate a property owner's ability to have an auxillary space, but if we do regulate it, it should be done on a case-by-case basis. This is not legally defensible. approving projects on a case-by- case basis may lead to arbitrary decisions 515.17, Subd. 4 (i) (6) Selling cars in residential areas Task Force We shouldn't restrict a property owner's ability to sell a car on their property This intent of this requirement is to protect the character of residential areas. Staff proposes allowing the sale of a car if the vehicle is owned and registered to the resident at the property with a limit of no more than 4 vehicles for sale per year. 515.17, Subd. 5 Calculating required number of parking spaces Task Force 1) We don't need a maximum number of parking spaces 2) Not all businesses were addressed in this section 3) Not sure where the required numbers of spaces comes from 1) Maximum parking requirements reduce parking that is seldom used, which helps with stormwater management and reducing land costs. Property owners may seek an adjustment to parking requirements through a CUP process. 2) Categories are usually general rather than specific to businesses, and a procedure to calculate parking for unlisted uses exists in current code 3) The parking ratios are commonly found in other cities and may also be based on recommendations from the Institute of Traffic Engineers (ITE) Section Issue Originator of Comment Task Force Comment Staff/Attorney response to Task Force Additional Information from Staff 515.17, Subd. 5 (a)Parking requirements for residential properties Task Force For single-family homes, could a person have a carport rather than be required to have a garage? Of the five cities, only Robbinsdale does not require an enclosed garage. Garages not only provide a space for a vehicle, but also enclose lawnmowers, etc. from view and provide security against theft for items left out in the open 515.17, Subd. 6 Does Council want to allow adjustments to parking ratios by admininstrative approval rather than by CUP as is currently done Staff N/A N/A Staff could develop standards for adminstratively reducing the minimum or exceeding the maximum number of parking stalls. If a property owner desires to go beyond what may be administratively approved, they would retain the option to apply for a CUP. 515.21, Subd. 1 & 2 Telecommunications Task Force The Findings and Purpose sections are unnecessary Purpose statements help the reader and staff understand the intent of the regulation 515.21, Subd. 4 Where telecommunication towers are allowed Task Force The amount of text should be simplified The updated code will reorganize text and reduce repetitiveness 515.25 Establishment of zoning districts Task Force 1) Delete the Purpose section describing what the city's zoning disricts are 2) Combine 515.25 and 515.29? 1) Purpose statements help the reader and staff understand the intent of the regulation 2) Text in 515.25 & 515.29 will be combined Section Issue Originator of Comment Task Force Comment Staff/Attorney response to Task Force Additional Information from Staff 515.33 Should accessory dwellings units be allowed? These could take the form of a unit above a detached garage, or a separate unit within an existing home (such as a basement apartment). Staff/Task Force None of the five cities provide for accessory dwelling units in the R-1 district within their zoning codes. The benefit is that relatives can have their own living space. The downside is that it is difficult to ensure that these units do not become separate units for non- relatives, changing the character of a single-family neighborhood. 515.33 Single-family residential Task Force 1) Reformat using charts 2) Remove purpose statement and definitions unless necessary 1) The updated code will use tables to reduce repetition 2) Purpose statements and definition help the reader and staff clarify the intent of the ordinance Section Issue Originator of Comment Task Force Comment Staff/Attorney response to Task Force Additional Information from Staff 515.33, Subd. 3 (b)For home businesses in the R-1 district: 1) Does Council want to expand the types of homes businesses allowed, such as artisans (staff has a resident who would like to do welding for his artisan business within his garage)? 2) Does Council want to allow one non-resident employee? Staff N/A N/A 1) None of the five cities prohibit artisans, instead regulating home businesses according to the nuisances they produce. New Hope prohibits manufacturing as does Crystal. A revised ordinance could prohibit a few specific businesses (auto repair, for example) rather than specifically allowing only certain businesses. 2) Golden Valley and Brooklyn Park allow one non-resident employee. The other three cities do not allow non-resident employees. If Council would like to make this change, Council could add hours of operation limits (6 AM - 10 PM) as in the C-1 district. 515.33, Subd. 3 (d) (4) Accessory buildings in single-family areas Task Force Why limit detached bldgs to 1,000 SF?Staff proposes eliminating the 1,000 SF limitation and relying on other requirements, such as the garage space cannot exceed the living space of the home. Currently the city does not include the basement of the home in determining whether the garage exceeds the living space of the home. Staff proposes changing the ordinance to include finished basements in that calculation. Section Issue Originator of Comment Task Force Comment Staff/Attorney response to Task Force Additional Information from Staff 515.33, Subd. 6 Minimum size for single family dwellings Task Force Can the minimum requirement of 900 SF for a single-family home with a basement be revised to allow for "tiny houses"? Of the five adjacent cities, Brooklyn Center, Brooklyn Park and New Hope do not have minimum home size requirements. Robbinsdale requires a minimum size based on the number of bedrooms (a range of 720-1050 SF). Golden Valley requires a minimum building width of 22'. Although "tiny homes" may allow for less construction costs, their future usefulness as a home is questionable. That said, the Council could eliminate all minimum dwelling unit size requirements. 515.33, Subd. 7 Lot coverage in single- family areas Task Force City should allow more impervious surface in the rear yard Lot coverage requirements help to reduce negative impacts on neighboring properties caused by an excess of impervious surface in the rear yard. That said, staff proposes significantly relaxed lot coverage limits. 515.33, Subd. 8 Building setbacks for single- family areas Task Force Reduce repetition in citing exceptions to setbacks Updated code will reduce repetitive language 515.33, Subd. 8 (2) (xii) Sidewalks on private property Task Force Make sure all references to sidewalk widths in the code are in conformance with ADA requirements (recommend 5' width) To require a minimum 5' wide sidewalk on private property would not be appropriate. Section Issue Originator of Comment Task Force Comment Staff/Attorney response to Task Force Additional Information from Staff 515.37 Medium density residential areas Task Force 1) Reformat using charts 2) Remove Purpose statement and definitions unless necessary 3) In subd. 3, allow one person to work, but not live on the premises for a home business 1) The updated code will use tables to reduce repetition 2) Purpose statements and definition help the reader and staff clarify the intent of the ordinance. 3) Staff recommends the same changes as in the R-1 district. 515.37, Subd. 4 Conditional uses in medium density residential areas Task Force Add a statement that allows for similar uses to be conditional For all zoning districts, a statement could be added that similar uses are included. There already is an appeal process if the applicant disagrees with the staff determination. 515.41 High density residential areas Task Force 1) Reformat using charts 2) Remove Purpose statement and definitions unless necessary 3) In subd. 3, allow one person to work, but not live on the premises for a home business 1) The updated code will use tables to reduce repetition 2) Purpose statements and definition help the reader and staff clarify the intent of the ordinance. 3) Staff recommends the same changes as in the R-1 district. 515.41 High density residential Task Force Update the uses (i.e. sanitorium is not used anymore) Staff will review terms in the updated code and make these changes 515.45 & 515.49 Should the C-1 and C-2 districts be combined? Staff N/A N/A Staff recommends that these districts be combined with performance standards such as hours of operation limits (6 AM to 10 PM) for those properties near residential properties Section Issue Originator of Comment Task Force Comment Staff/Attorney response to Task Force Additional Information from Staff 515.45 & 515.49 Does Council want to allow a residential & commercial mix in the C-1 and C-2 districts Staff N/A N/A Currently the C-1 district allows residential uses with an approved CUP. A revised ordinance could make it easier to build these type of development with added performance standards. This mixture could also be allowed through a transit-oriented development overlay (TOD) district 515.45 to 515.53 Commercial zoning districts Task Force 1) Include a copy of the zoning map somewhere in these sections 2) Reformat these sections using tables 1) The zoning map is referenced in 515.29 2) Tables will be used throughout the updated code 515.45, Subd. 1 Neighborhood commercial district (C-1) Task Force Remove the Purpose statement or describe more in detail what the intention is for the district Purpose statements help the reader and staff understand the intent of the regulation 515.45 Allowable uses in C-1 Task Force In describing uses, say "same or similar"For all zoning districts, a statement could be added that similar uses are included. There is already an appeal process if the applicant disagrees with the staff determination. 515.45, Subd. 3 (c)Allowable uses in C-1 Task Force Grocery stores are not listed Retail stores are listed in 515.45 (b) (2) 515.45, Subd. 4 (a) (1) Setback requirement for government buildings in C- 1 Task Force Cross-reference to 515.45, Subd. 7 (c), which lists required setbacks for permitted uses The setback for government buildings is specifically related to approval criteria of a CUP while the setbacks in Subd. 7 are for permitted uses Section Issue Originator of Comment Task Force Comment Staff/Attorney response to Task Force Additional Information from Staff 515.45, Subd. 4 (h)C-1 conditional uses: jewelry, etc. Task Force In describing uses, say "same or similar"For all zoning districts, a statement could be added that similar uses are included. There already is an appeal process if the applicant disagrees with the staff determination. 515.45, Subd. 4 (d) 5-6 Hours of operation in C-1 district Task Force Remove unncessary language and make sure it complies with state law The updated code will remove unnecessary language; city attorney will review the updated code for compliance with state law 515.49 & 515.53 Does Council want to allow outdoor storage and sales with administrative approval rather through a CUP process as is currently done? Staff N/A N/A Staff proposes to allow outoor sales and storage through an administrative approval process, with more detailed performance standards. Some outdoor sales and storage uses could also be approved through a temporary use permit process. 515.49, Subd. 3 (a)Allows for off-street parking in C-2 Underground parking should be addressed here as well This requirement does not exclude underground parking 515.49, Subd. 4 Does Council want to allow outdoor dining by administrative approval rather than CUP? Staff N/A N/A Staff proposes to allow outoor dining through an administrative approval process, with more detailed performance standards. 515.49, Subd. 4 (d) (f) Park-and-ride lots in C-2 Task Force Park-n-ride lot requirements should be addressed in relation to the proposed LRT project Staff recommends removing hours of operation limits when the lot is not near residential uses. The park- n-ride lot requirements should also be updated to allow for a narrower stall width. Section Issue Originator of Comment Task Force Comment Staff/Attorney response to Task Force Additional Information from Staff 515.49, Subd. 4 (k)Do we want more detailed performance standards for drive-throughs? Staff N/A N/A Staff could create requirements relating to drive-throughs, such as required numbers of stacking spaces and setbacks for drive-through lanes. 515.49, Subd. 4 (L) and (M) Cars wash and fuel sales in C-2 Task Force Clarify for 24-hour gas pumps allowing credit card payment Hours of operation limits need to include self-service gas pumps because of safety and noise impacts, especially during those hours when there's no monitoring by employees 515.53, Subd. 3 (f)Permitted accessory uses in I-1 Task Force Specific uses should have clear standards for their approval The updated code will make clear use-specific standards through the use of tables and text. 515.53, Subd. 4 (m) 8-9 Impound lots Task Force Requirement for hard surface seems duplicative The updated code will review areas to reduce repetitive text 515.57 PD overlay district Task Force 1) The uses allowed is not clear 2) Update language (i.e. playground not tot lot) 1) Staff will clarify that uses in a PD are governed by the underlying zoning district 2) Staff will review the updated code text for clarity 515.61 Floodplain ordinance Task Force Miscellaneous task force comments on the floodplain ordinance in early 2016 The floodplain ordinance was revised by the City Council on September 6, 2016 according to a model ordinance from the state of MN. 515.69 Airport Overlay Task Force Should be formatted similar to the PD overlay district Staff will clarify that this district is an overlay similar to the PD district Section Issue Originator of Comment Task Force Comment Staff/Attorney response to Task Force Additional Information from Staff 520.11, Subd. 2 Should we have more architectural standards for multi-family and commercial buildings? Currently the zoning code has a very short list of prohibited exterior materials, and no requirements for building design Staff N/A N/A Golden Valley and Brooklyn Park have the most detailed architectural standards. Robbinsdale has standards for its downtown area. Standards could include more detailed requirements about the type of materials allowed and building orientation New Section Should we create a temporary use category? Staff N/A N/A A tempory use permit could be processed administratively and allow such uses as seasonal sales, food trucks, farmer's markets, construction trailers, and PODs. Currently these uses are either not addressed in the zoning code or require a CUP. Staff would develop appropriate performance standards for each use Memorandum DATE: April 6, 2017 TO: Mayor and Council FROM: Anne Norris, City Manager Kim Therres, Assistant City Manager John Elholm, Recreation Director SUBJECT: Crystal Masquerade Ball In 2016, the City Council established the Crystal Community Outreach Task Force (CCOTF). The CCOTF met regularly and formed a sub-committee to create a Crystal Masquerade Ball event. The event was held on March 18, 2017, at the Crystal Community Center and included several activities: • Social hour • Buffet dinner • Neighbors Recognizing Neighbors Award presentation • Flag unveiling • Door prizes • Photo opportunities • Live music • Dance Ticket Sales Tickets were sold at the Community Center and online through a third party vendor (Brown Paper Tickets). Attendees could purchase a $28 ticket for the full event that included a catered dinner, or $10 for the music and dance only. Ticket Type Online CCC Total Full Event w/Dinner 76 46 122 (84 purchased by Crystal residents) Music and Dance 23 27 50 Total Tickets Sold 172 Dinner and Music The dinner and cash bar were catered by Milton’s. The R Factor band played music for the event. The band’s cost was covered by an external organization and the cost of the dinner was covered by ticket sales. City Flag The new City of Crystal flag was unveiled at the event. Attendees learned about flag’s modern design using 2-3 colors and avoiding letter or seals, so it can be easily recognizable from a distance. Attendees also learned about the flag’s symbolism. Flag order forms were made available following the unveiling and are now on the city’s website. Awards, Door Prizes, Photos, etc. “Neighbors Recognizing Neighbors” awards were presented to nominees. The award was designed to honor great neighbors in the City of Crystal and to recognize them for making our city a wonderful place to live and work. Eight nominations were received. Four neighbors were honored with an award and two tickets for the dinner and dance. The award winners were as follows: • The McHenry Family • Shaun and Heather O’Hara • John Jeffy • Bruce Gaertner The Light of Crystal organization also presented each award winner with a gift box of gift certificates to area establishments. Milton’s donated a gurgle pot and Hy-Vee donated a gift card, which were used as door prizes. A floral arrangement was purchased for the event and was also used as a door prize. Three attendees were selected to receive one of the door prizes. A “step and repeat” banner featuring 14-point stars as displayed on the city’s new flag was purchased for the event. This served as a background for photos. Attendees could take their own photo or they could have their photo taken by a professional photographer. Attendees were also able to have a piece of a cake that was donated by Almstead’s Fresh Market. The cake was decorated with the masquerade theme and flag design. Funding A city initiatives fund was set up for the Crystal Ball. This type of fund works well for tracking revenue and expenses related to a specific initiative as well as allows funds to be carried forward from year to year. The fund received several donations, which helped defray some of the expenses. As the Council discussed in December 2016, some associated costs were also covered by the general fund, which is consistent with other types of community events. The Crystal Masquerade Ball provided an opportunity for adults to interact; thereby creating stronger neighborhoods and a closer sense of community. Attached are the results of the comments received from attendees. Discussion The City Council should provide feedback to the Outreach Task Force staff. Crystal Ball Comment Card Data Collection Total Comment Cards: 30 N/A Poor (1) Average (2) Good (3) Excellent (4) Score Average Catered Dinner 10 6 4 7 3 2.35 Band/Music 1 0 0 8 21 3.72 Theme/Decor 0 1 7 17 5 2.87 Overall Exp. 0 1 2 16 11 3.23 Catered Dinner Poor Average Good Excellent Band/Music Poor Average Good Excellent Theme/Decor Poor Average Good Excellent Overall Experience Poor Average Good Excellent Are you a Crystal resident? YES = 15 No = 13 No Answer = 2 How did you learn of the event? City Council - 1 Ad - 2 Website - 2 Social Media - 2 Word of mouth - 12 Flyer - 3 Email - 1 Channel 12 TV - 1 Groupie - 1 No Reply - 5 Comments Great time. Ran out of food. The time of year was good. Keep it at the end of March. Prom? Ran out of food before everyone was fed. All carbs. Hardly any chicken. Should have refilled a lot sooner. Two empty buffet containers at end. Appreciate the welcoming, friendly atmosphere – great people attended. Great marketing. Pretty center pieces. Hope it’s annual. Maybe get Broadway Pizza to cater next year. Pitcher of water at the tables. Fantastic and fun event. Reminded me of a cheap wedding reception. Ill-timed and way too long. Second break by the band caused half the people to leave. Keep it up! It was wonderful to meet up with people I know and meet new people. Tons of fun. Great band. I like the friendly atmosphere. People are friendly here. They ran out of food before I got chicken and had to wait at least 5 minutes. They didn’t have enough rice prepared. Waited too long to refill buffet containers. Had to wait a long time in line. Ran out of chicken entrée. Never got any rice. Poor planning. Will be coming next year  Lots of fun. Loved dressing up and checking out all the masks/outfits. Band was awesome, too! Don’t call it a “Masquerade.” Great event. Congratulations to the planning team!  We are R-Factor followers. Needed tables, less lights. More decorations. Should have had tables for people that come to dance. Need pitchers of water on each table and vegetable platter on each table. The music should be a variety of waltzes, 2-step, also ballroom dancing, country and not just rock ‘n roll. A variety of music for all ages, young and older folks. Also, the music was way too loud. When the awards etc. were given, we could not hear the speaker - No volume then. But all in all it was a fun time and to see everyone dressed up.